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MINUTES - Committee of the Whole - 19870211MINUTES TOWN OF AURORA COMMITTEE OF THE WHOLE MEETING NO. 07-87 Boardroom, Town of Aurora Administrative Offices Wednesday, February 11, 1987 7:30 p.m. COUNCIL MEMBERS IN ATTENDANCE Councillor Buck in the Chair; Mayor West, Councillors Barker, Jones, Pedersen, and Weller. Councillor McKenzie absent on municipal business; Councillor Timpson absent due to previous commitment. STAFF MEMBERS IN ATTENDANCE Chief Administrative Officer, Director of Planning, Director of Leisure Services, Director of Public Works, Deputy Clerk, and Recording Secretary. Clerk and Treasurer absent on vacation, Fire Chief absent on municipal business, Chief Building Official absent due to illness. APPROVAL OF AGENDA #1 Moved by Councillor Barker Seconded by Councillor Weller THAT the content of the Agenda be approved as outlined herein. Mayor West in the Chair. #2 AMENDMENT -Upon the question of the adoption of the recommendation it was: Moved by Councillor Weller Seconded by Councillor Buck THAT the recommendations relating to the Aurora Heritage Committee Report No. 4 be deleted from the agenda. DEFEATED Councillor Buck in the Chair. #3 Moved by Councillor Jones Seconded by Councillor Pedersen THAT a verbal report of the Mayor regarding the meeting held with Mr. Stephen Lauer of the Main Street Canada Program be added under Unfinished Business. CARRIED The recommendation CARRIED AS AMENDED CORRESPONDENCE AND PETITIONS Mayor John West memo to All Members of Council Council in Committee Meeting -February 25, 1987 #4 Moved by Mayor West Seconded by Councillor Jones THAT the Committee of the Whole meeting scheduled for February 25th be rescheduled for February 26th, following the Public Planning meeting. CARRIED Town of Aurora Committee of the Whole Minutes Wednesday, February 11, 1987 - 2 - John and Lois Casselman re: Tamarac Commercial Development Proposal #5 #6 Moved by Mayor West Seconded by Councillor Pedersen THAT a letter be forwarded to Mr. and Mrs. Casselman clarifying what has transpired since the authorization to prepare the rezoning by-law for the proposed commercial site was rescinded by Council. CARRIED Moved by Mayor West Seconded by Councillor Pedersen THAT staff be authorized to inform the Town Solicitor of the date of the O.M.B. Hearing respecting the commercial site and that legal counsel attend the hearing to represent the municipality. CARRIED CORRESPONDENCE AND PETITIONS RECEIVED AS INFORMATION a) The Regional Municipality of York re: York Region Services Strategy Study b) Organization of Small Urban Municipalities re: 34th Annual Conference c) The Regional Municipality of York, Clerk's Department Uniform Sewage Service Rate d) The York Region Roman Catholic Separate School Board DELEGATIONS Brian Corbett, 8 Candac Valley Drive, Aurora re: proposed expansion of the Aurora Cemetery Mr. Corbett appeared before the Committee and expressed his opposition to any changes to the dimensions of the lands to be conveyed to the Cemetery Board as set out in the provisions of Official Plan Amendment 35 and the recently enacted Zoning By-Law Amendment. Concern was further expressed about the rate the existing plots were being purchased and that certain of these plots may be acquired by citizens outside the Town of Aurora. #7 Moved by Mayor West Seconded by Councillor Jones THAT the concerns of Mr. Corbett be discussed by the Committee under Unfinished Business on the Agenda. CARRIED COMMITTEE REPORTS Aurora Heritage Committee Report No. 4 dated January 27, 1987 #8 Moved by Councillor Weller Seconded by Councillor Barker 1. THAT the Planning Department be requested to develop such objectives, policies and guidelines as are appropriate for the renewa 1 of public thoroughfares in the historic core of the Town, taking into account the issues raised in the attached report, and reflecting the best urban design practice for the enhancement of mature neighbourhoods; 2. 3. THAT such mechanisms and procedures as are developed for the implementation of these guidelines, including the monitoring of the process and the review of the results achieved; necessary be policies and reconstruction THAT these provisions be applied to reconstruction projects in the historic including those currently under discussion; all future road core of the Town, Town of Aurora Committee of the Whole Minutes Wednesday, February 11, 1987 #9 - 3 - 4. THAT Section 6. 3. 2. (Planned Width of Road Allowances) and Schedule "I" of the new Official Plan be amended to be consistent with the objectives and policies for heritage as reflected in other parts of the document; 5. THAT Schedule "I" be revised in light of the study by the Planning Department to create guidelines for renewal of thoroughfares in the historic core (recommendation 1); and 6. THAT the guidelines be developed by the Planning Department in consultation with provincial government officials, including those at the Ministry of Transportation and Communications and the Ministry of Citizenship and Culture. AMENDMENT -Upon the question of the adoption of the recommendation it was: Moved by Mayor West Seconded by Councillor Jones THAT these recommendations be referred to the for a report on the implementation of same. prepared in consultation with the Director of Town Engineer. CARRIED The recommendation CARRIED AS AMENDED STAFF REPORTS Director of Planning The report is to be Public Works and the Report No. CL87-003-46 -Policy for Return of Items Deferred and Referred to Council Agendas #10 Moved by Mayor West Seconded by Councillor Weller THAT the following pol icy be adopted for dealing with return of matters which the consideration of is deferred or referred to future Council agendas: 1. That with respect to items which consideration of is deferred at any Council or Committee of the Whole meeting, there shall be a report fi na 1 i zing the matter received from the appropriate department head and included on a future Council or Committee of the Whole meeting agenda as determined by the Chief Administrative Officer within thirty (30} days of the date of the deferral adopted by Council; 2. That with respect to items which consideration of is referred to a department head for further information, alternative or supplementary report, there shall be a subsequent report prepared including recommendations to finalize the matter. The subsequent report shall be included in a future Council or Committee of the Whole agenda as determined by the Chief Administrative Officer within thirty (30) days of the date of the referral adopted by Council; 3. Where a report finalizing the matter cannot be prepared within the thirty (30) day period as set in Recommendations 1 and 2, the appropriate department head shall prepare an informational report updating the status of the matter and same shall appear on a Council or Committee of the Whole agenda as determined by the Chief Administrative Officer within thirty (30} days of the adoption of the referral or deferral as the case may be; 4. Where the matter deferred or referred is not one arising from a particular departmental report, is one of general council policy; and/or the reports as outlined in Recommendations 1, 2 and 3 are not forthcoming within the thirty (30) day time period, the Clerk's Department shall automatically list the matter under Unfinished Business in the next subsequent regularly scheduled meeting after the expiration of the thirty (30} day period for the information or further action by Council; and ·--·./ Town of Aurora Committee of the Whole Minutes Wednesday, February 11, 1987 - 4 - 5. The above four recommendations would be superseded by any recommendations expressly set out by resolution of Council in dealing with the deferral or referral of particular items. The item would be automatically listed on the Unfinished Business section of the agenda for any meeting as may be determined by Council. CARRIED Report No. CL87-004-47 Council Commitment To Participate Financially In the Vehicular and Pedestrian Traffic Operations Study #11 Moved by Councillor Pedersen Seconded by Councillor Jones THAT the Ministry of Transportation and Communications be advised that the Town of Aurora is willing to participate in the sharing of costs for the proposed Vehicular and Pedestrian Traffic Operations Study with the Province of Ontario on a 50/50 basis with the total cost to the Town not to exceed $15,000.00. CARRIED BUILDING DEPARTMENT Report No. BLDG87-006-48-Taxi-By-law #2345~80, Limousine Livery Licence #12 #13 Moved by Mayor West Seconded by Councillor Jones THAT the two licenced cab operators be approached to determine if they are interested in acquiring a livery licence. DEFEATED Moved by Mayor West Seconded by Councillor Jones THAT the issuance of one (1) limousine livery licence to the applicant be approved in principle; and THAT staff be directed to prepare the necessary amendments to the Taxi By-law to bring the recommendation into effect. CARRIED Report No. BLDG87-007-49 -Ministry of Housing Education Program for Building Officials, Chad Forshew and Joe Nemeth #14 #15 Moved by Councillor Jones Seconded by Councillor Pedersen THAT Council approve the attendance of two Building Department Inspectors, Joe Nemeth and Chad Foreshew, at two education seminars from February 16-20 and March 2-6, 1987 at Stratford for Joe Nemeth; and from March 9-13 and March 23-27, 1987 at Windsor for Chad Forshew; THAT Council approve the registration fee of $350.00 for each two week course to be charged to Account No. 2100-49 and the seal of the Corporation be attached hereto. AMENDMENT -Upon the question of the adoption of the recommendation it was: Moved by Councillor Weller Seconded by Mayor West THAT the following be added to the recommendation: Those attending the courses be eligible to receive the necessary expenses as per established policy. CARRIED The recommendation CARRIED AS AMENDED ~·-·~-~•-'""-~•-·""'"M'.>~~~"'"~'"''"-~~•·<.;-o-.o•.-"-~~-o·•~··~·---,___~-··--~~~~~~~~"·~~-==-~~.~. ~.~~=··'="-<<"-'==-'''-'<•=-~~r,~"-~0,~<-•~~--~'-~~~·-··-•"---.-•~·----"--"-"-, ••••------~-----.---.. -~--··----------··--·· Town of Aurora Committee of the Whole Minutes Wednesday, February 11, 1987 - 5 - LEISURE SERVICES DEPARTMENT Report No. LS87-003-50 re: Parks Department Budget #16 Moved by Councillor Pedersen Seconded by Councillor Jones THAT the proposed budget for the Parks operation remain as submitted by the Department. CARRIED PLANNING DEPARTMENT Report No. PL87-017-51 -Objections to By-law 2867-86 Senator Homes #17 #18 Moved by Councillor Barker Seconded by Councillor Weller THAT By-law 2867-86 be forwarded to the Ontario Municipal Board so that a hearing may be held; and THAT if Council wishes to alter its position respecting the road pattern that the Region of York be requested to refer condition #1 of the draft approval to the Ontario Municipal Board so that both matters can be heard together. AMENDMENT -Upon the question of the adoption of the recommendation it was: Moved by Councillor Jones Seconded by Councillor Pedersen THAT the wording of the second paragraph of the recommendation be altered to read: THAT in order to give the O.M.B. jurisdiction to deal with the road pattern, the Region of York be requested to refer Condition #1 of the draft approval to the Ontario Municipal Board so that both matters can be heard together. DEFEATED The recommendation was DEFEATED Report No. PL87-018-52-Status of C.A.I.P. #19 Moved by Mayor West Seconded by Councillor Jones THAT provided there isn't an increase in estimated cost, the C.A.I.P. program proceed as outlined in the report of the Director of Planning. CARRIED Report No. PL87-019-53 -Suitability Study for Green ham Property; southeast corner of Yonge Street and Allaura Boulevard #20 Moved by Councillor Weller Seconded by Councillor Barker THAT a copy of this report be forwarded to the landowners to assist them in revising their application. CARRIED UNFINISHED BUSINESS 1. Main Street Canada Program Mayor West verbally recapped the meeting held earlier in the evening with Mr. Stephen Lauer, the Region a 1 Coordinator of the Main Street Program. At the conclusion of the meeting it was determined that Heritage Canada will, with the assistance of staff, conduct a survey dealing with the program and prepare a report to Council. It is intended that the report will be completed within a month. Town of Aurora Committee of the Whole Minutes Wednesday, February 11, 1987 - 6 - 2. Mr. Brian Corbett re: Aurora Cemetery Board #21 Moved by Councillor Jones Seconded by Councillor Weller THAT staff investigate the concerns of Mr. Corbett regarding the utilization of available plots within the cemetery by persons other than residents of Aurora and that a report on this matter be submitted to Council. CARRIED {COUNCIL AT ITS MEETING OF FEBRUARY 18, 1987 RECEIVED THE FOREGOING RECOMMENDATION AND AFTER DISCUSSION ADOPTED THE RECOMMENDATION AS PRESENTED UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT". ) NEW BUSINESS Mayor John West memo to All Members of Council re: Transit Operation #22 Moved by Mayor West Seconded by Councillor Weller THAT staff be authorized to implement the recommendations set out in the report as follows: i) That the bus service for Saturday be reduced to a single bus operating only between 9:00a.m. and 4:00p.m.; ii) That detailed consideration be given to reducing the two bus service to a single bus service after the end of the current school year; iii) That as an alternative to a two bus system, a dial a bus service be investigated; and iv) That authorization be given to implement a system of printed bus passes for various age groups. The passes to be purchased at the Municipal Office, Community Centre and Library. CARRIED {COUNCIL AT ITS MEETING OF FEBRUARY 18, 1987 RECEIVED THE FOREGOING RECOMMENDATIONS AND AMENDED SAME UNDER "NEW BUSINESS ARISING FROM THE COMMITTEE OF THE WHOLE REPORT".) Councillor Weller-Education Policy for staff on Committee of the Whole Agenda #23 Moved by Councillor Weller Seconded by Councillor Barker THAT this matter be included on the Committee of the Whole Agenda for the meeting to be held on February 26, 1987 and the complete policy as adopted by Council be circulated at that time. CARRIED ADJOURNMENT #24 Moved by Mayor West THAT the meeting adjourned at 8:58 p.m. CARRIED THE MINUTES OF THE COMMITTEE OF THE WHOLE MEETING 07-87 WERE CONSIDERED AND ADOPTED AS AMENDED BY THE COUNCIL AT ITS MEETING HELD FEBRUARY 18, 1987.