MINUTES - Budget Committee - 20191118
Town of Aurora
Budget Committee Meeting Report
2020-22 Operating Budget Review
Council Chambers, Aurora Town Hall
Monday, November 18, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes (arrived at 7:14 p.m.), Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Robin McDougall,
Director of Community Services, Techa van Leeuwen, Director of
Corporate Services, Rachel Wainwright-van Kessel, Director of
Finance, Allan Downey, Director of Operations, David Waters,
Director of Planning and Development Services, Stephanie
Mackenzie-Smith, Manager of Corporate Communications, Jason
Gaertner, Manager of Financial Management Services, Michael de
Rond, Town Clerk, Ishita Soneji, Council/Committee Coordinator
The meeting start time was changed to 6:30 p.m.
The Chair called the meeting to order at 6:33 p.m.
Budget Committee consented to recess the meeting at 8:09 p.m. and reconvened the
meeting at 8:20 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services,
including the following addition:
• Delegation (a) Mark Holmes, Resident; Re: Suggestions for 2020 Budget
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Monday, November 18, 2019 Page 2 of 5
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Delegations
(a) Mark Holmes, Resident
Re: Suggestions for 2020 Budget
Mr. Holmes spoke to the potential installation of a right turn lane from
W ellington Street West onto Yonge Street, sought clarification on the timeline of
the proposed project, and suggested that the project be expedited.
Budget Committee received the comments of the delegation.
4. Consideration of Items
1. 2020-22 Operating Budget – Business Plans and Presentations
(a) Office of the CAO and Council Administration
Mr. Doug Nadorozny, Chief Administrative Officer, introduced the 2020-22
Operating Budget. He presented an overview of the 2020-22 Council
Administration and Office of the CAO business plans, highlighting the
departmental functions, 2019 successes and challenges, 2020-22
objectives, key pressures, and details of the departmental budget
breakdown.
Budget Committee recommends:
1. That the presentation by Doug Nadorozny, Chief Administrative Officer
be received; and
2. That the 2020-22 Operating Budget for the Office of the CAO and
Council Administration as presented be tentatively approved.
Carried
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Monday, November 18, 2019 Page 3 of 5
(b) Community Services
Ms. Robin McDougall, Director of Community Services, presented an
overview of the 2020-22 Community Services business plan, highlighting
the departmental functions, 2019 successes, challenges, 2020-22
objectives, key pressures, changes and requests for the 2020-22
departmental budget.
Budget Committee recommends:
1. That the presentation by Robin McDougall, Director of Community
Services, be received; and
2. That the 2020-22 Operating Budget for the Community Services
department as presented be tentatively approved.
Carried
(c) Aurora Public Library Board 2020-22 Operating Grant
Mr. Adam Mobbs, Vice Chair of the Board of Directors, extended
appreciation to Members of Council on behalf of the Aurora Public Library
Board of Directors and introduced Mr. Bruce Gorman, Chief Executive
Officer, Aurora Public Library.
Mr. Gorman presented an overview of the library’s mission, values, key
performance indicators including details on increase in library memberships,
program participation, streamed and downloaded electronic materials, and
circulation logistics. He provided details on the 2019 highlights, 2020-22
objectives, key pressures, and breakdown of the operating grant request.
Budget Committee recommends:
1. That the presentation and business plan from the Aurora Public Library
Board be received; and
2. That the request for 2020-22 operating grant to the Aurora Public
Library Board in the amounts of $3,868,100, $3,896,100 and
$3,934,100 for 2020, 2021 and 2022 respectively be tentatively
approved.
Carried
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Monday, November 18, 2019 Page 4 of 5
(d) Corporate Services
Ms. Techa van Leeuwen, Director of Corporate Services, presented an
overview of the 2020-22 Corporate Services business plan, highlighting the
departmental functions, 2019 successes, challenges, 2020-22 objectives,
key pressures, upcoming changes within the department, and provided
details on the requests for the 2020-22 departmental budget.
Budget Committee recommends:
1. That the presentation by Techa van Leeuwen, Director of Corporate
Services, be received; and
2. That the 2020-22 Operating Budget for the Corporate Services
department as presented be tentatively approved.
Carried
(e) Finance Department
Ms. Rachel Wainwright-van Kessel, Director of Finance, presented an
overview of the 2020-22 Finance Department business plan, highlighting
the departmental functions, 2019 successes, challenges, 2020-22
objectives, key pressures, changes and requests for the 2020-22
departmental budget.
Budget Committee recommends:
1. That the presentation by Rachel Wainwright-van Kessel, Director of
Finance, be received; and
2. That the 2020-22 Operating Budget for the Finance department as
presented be tentatively approved.
Carried
Budget Committee recommends:
That the following 2020-22 Operating Budget business plans and presentations
be deferred to the Budget Committee meeting of November 25, 2019:
(f) Operational Services (Binder Tab 19)
(g) Water & Sewer Budget (Binder Tab 19)
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Monday, November 18, 2019 Page 5 of 5
(h) Planning and Development Services (Binder Tab 20)
(i) Corporate Revenues and Expenses (Binder Tab 21)
Motion to defer
Carried
5. Adjournment
The meeting was adjourned at 9:01 p.m.