AGENDA - Budget Committee - 20190225Budget Committee
Meeting Agenda
2019 Operating Budget
Review
Monday, February 25, 2019
7 p.m.
Council Chambers
Aurora Town Hall
Public Release
February 22, 2019
Town of Aurora
Budget Committee
2019 Operating Budget Review
Meeting Agenda
Monday, February 25, 2019
7 p.m., Council Chambers
1. Approval of the Agenda
Recommended:
That the agenda as circulated by Legislative Services be approved.
2. Declarations of Pecuniary Interest and General Nature Thereof
3. Delegations
4. Public Consultation – Open Session – Opportunity for Members
of the Public to Provide Input Regarding the 2019 Budget
5. Consideration of Items
1. Aurora Historical Society Board 2019 Operating Grant
Presentation by Erika Baird, Executive Director/Curator, and John Green,
President
Recommended:
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019 Page 2 of 3
1. That the presentation and the business plan from the Aurora Historical
Society Board be received; and
2. That the request for 2019 operating grant to the Aurora Historical Society
Board in the amount of $76,000 be received; and
3. That the request for one-time funding assistance for the storage of the
Godfrey Collection, to be provided to the Aurora Historical Society Board
in the amount of $3,500 be received.
2. Aurora Cultural Centre Board 2019 Operating Grant
Presentation by Karen Johnston, Secretary of the Board of Directors,
and Suzanne Haines, Executive Director, Aurora Cultural Centre
Recommended:
1. That the presentation and the business plan from the Aurora Cultural
Centre Board be received; and
2. That the request for one-time grant to the Aurora Cultural Centre Board in
the amount of $100,000 for the Kaleidoscope in the Schools program, be
received; and
3. That the request for the 2019 operating grant to the Aurora Cultural Centre
Board in the amount of $30,400 for base funding increases be received.
3. Aurora Public Library Board 2019 Operating Grant (Binder Tab 13)
Presentation by Tom Connor, Chair of the Board of Directors, and Bruce
Gorman, Chief Executive Officer, Aurora Public Library
Recommended:
1. That the presentation and business plan from the Aurora Public Library
Board be received; and
2. That the request for 2019 operating grant to the Aurora Public Library
Board in the amount of $3,843,100 be received.
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019 Page 3 of 3
4. Central York Fire Services 2019 Operating Grant (Binder Tab 12)
Presentation by Fire Chief Ian Laing
Recommended:
1. That the presentation by the Central York Fire Services be received; and
2. That the 2019 operating grant to the Central York Fire Services in the
amount of $11,188,100 be approved.
5. 2019 Operating Budget – Departmental Business Plans (Time permitting)
Presentations by Department
Note: This is a continuation of department presentations from the Budget
Committee Meeting of February 21, 2019.
(a) Planning and Development Services (Binder Tab 9)
Lawrence Kuk, Acting Director of Planning and Development
Services
(b) Corporate Revenues and Expenses (Binder Tab 11)
Jason Gaertner, Acting Director of Financial Services – Treasurer
(c) Water & Sewer Budget (Binder Tab 14)
Al Downey, Director of Operational Services
Jason Gaertner, Acting Director of Financial Services – Treasurer
6. Adjournment
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Page 1 of 3
2019 Budget Presentation
Executive Summary
The Aurora Cultural Centre is accountable to the Town of Aurora through its Provision of
Cultural Services Agreement with the Town, signed in 2013. The agreement outlines the
relationship, key performance indicators (KPIs), and transparency which the organization is
required to meet in order to maintain the relationship. In 2017, the Board of Directors of the
Aurora Cultural Centre completed a 2018-2021 Inspire, Engage and Transform Strategic Plan.
The Aurora Cultural Centre Board will make a presentation to the Town of Aurora Mayor and
Council on Monday February 25th, 2019. This presentation will include highlights from the 2018
fiscal year and outline the request for funding for 2019.
2018
This past year, the Aurora Cultural Centre focused on delivery of key programs, implementation
of branding initiatives, development and clarification of partnerships in the community, and re-
accreditation with Imagine Canada, a National governance standards program, all as part of the
first year in the strategic plan implementation.
Programs
Live Performing Arts: This past year we presented 19 professional performing arts events for all
ages. These included the implementation of the new Meridian Magic Carpet Series for toddlers
and their families. Brevik Hall Presents featured a variety of popular music for adults of all ages.
The Great Artist Music Series presented classical music, along with a newly-instituted pre-show
lecture starting in Fall 2018 related to the performance by an artist or academic and funded by
individual donors in the Fortissimo fundraising campaign. Our popular Kaleidoscope Family
Series featured three theatrical plays for ages five and up.
Gallery: We hosted 9 exhibitions across the four galleries with emerging and established
professional artists, student art in the Mayor’s Celebration of Youth Arts, and a community pro-
am show with the Society of York Region Artists (SOYRA). In 2018, we established a new
relationship with SOYRA which resulted in a juried professional exhibition in January 2019,
which will continue annually. Each exhibition included an artist launch and one or more ‘Ways
of Seeing’ educational events attached to the program, for a total of 81 events tied to gallery
programming. Gallery exhibitions and events are always free to the public.
Education: We programmed 69 classes, workshops and camps for 766 students from age 4 and
up. We introduced full day visual art and theatrical camps in the summer to complement
existing half day visual art camps. New workshops and short courses augmented the core term
classes.
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
Item 2
Page 1 of 8
Page 2 of 3
2019 Budget Presentation
Executive Summary
Rentals: Each year corporate and community groups rent the facility. Rentals subsidize other
programming so that we are able to offer affordable educational and professional
programming. This year we had 221 rental activities in 2018.
Volunteers: Volunteers form a key part of our operations with 3207 hours donated in 2018 to
support administration and events. Over 27,000 hours have been donated to the Centre since
2011.
The numbers are still being finalized for the year. All KPIs will be reported in our Annual Report
in June 2018. KPIs known are below:
KPI 2018 Result
# of Visitors 28577
# uses of the venue 901
Programming spending vs. total spending 81% (Projected)
Town Grant as % of Total Revenue 52% (projected)
2019
The Board of Directors has identified three core areas of focus in 2019; 1) delivery of
Kaleidoscope in the Schools (KITS) program for elementary school children in Aurora
(information attached), 2) ensuring current program delivery support is in place, and 3)
implementation of a compensation program for staff tied to not-for-profit market pay bands.
KITS is an exciting new initiative with the potential for significant positive impacts for all Aurora
students enrolled in JK-grade 4 elementary public schools in 2019-2020. Aurora Residents, Jan
Oudenes and Isobel Ralston have committed $75,000 to the project if we can match their
commitment and implement the program. Timing is crucial for this project to have a successful
launch as staff need to contract artists groups now to secure them for the 2019-2020 school
year. We need a commitment of $50,000 in 2019 and $50,000 in 2020 to commit to the school
boards for the 2019-2020 school year because the project spans over two fiscal periods. This
can be a pilot amount in 2019 of $100,000 or $50,000 added to the Aurora Cultural Centre 2019
base budget. The Aurora Cultural Centre would be willing to discuss metrics of success in order
to renew the pilot grant into base funding. We are asking the Town of Aurora to commit to
funding this project as a priority.
The Board of Directors stated in May 2017 and November 2017 that the 2019 budget would
need to address the last two objectives which impact funding to maintain current programming
levels. The Board has determined that it is of primary importance to treat the Aurora Cultural
Centre staff fairly and the cost for these initiatives is $30,400. Board President and Vice
President heard a plan from the Mayor to hold the 2019 budget to a 0% increase for 2019 to
enable budget review processes. If that should be the will of Council, the Board has determined
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
Item 2
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Page 3 of 3
2019 Budget Presentation
Executive Summary
that with no assistance from the Town, it will look to internal sources to fund these initiatives in
2019. To accomplish this, the Board would draw from the Contingency Reserve Fund that are
set aside to meet obligations should the relationship with the Town cease to exist. This is a
one-time draw to give the Town of Aurora the ability to meet its budget objectives in 2019.
However, this weighty structural obligation will need to be addressed in the 2020 budget cycle
to ensure sustainability for the organization.
We thank the Town Staff and the Mayor and Council of the Town of Aurora for their continued
support. Thank you to the Board of Directors and staff of the Aurora Cultural Centre for their
hard work and dedication to bring quality arts and culture opportunities to the community.
Respectfully Submitted,
Suzanne Haines
Executive Director, Aurora Cultural Centre
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
Item 2
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Kaleidoscope in the Schools Program Proposal
February 2019 Page 1 of 5
The Program: Kaleidoscope in the Schools
The Aurora Cultural Centre’s goal is to reach every child under the age of 10 once each year to introduce
the arts delivered by professional artists, to open doors to creativity and tolerance in thinking, and to
create lasting positive memories of arts experiences. We want the arts to become a normal part of
growing up in our community and for children to have a voice in their school and their family life.
Stemming from our professional children’s theatrical, music, and movement pieces Kaleidoscope Family
Series, which has been running for five years at the Aurora Cultural Centre, we plan to bring these
presentations into local elementary schools.
This new initiative curates a season of five (5) live performing arts productions for Aurora public school
children in grades JK-4. The schools will be able to choose the most appropriate program for their
curriculum needs throughout the year. Many are available as bilingual options. Each school will have
one morning production and an afternoon interactive arts activity to deepen the interaction with the
theme, artistic idea or discipline. Every classroom will have activities they can do related to the
performance. The fulsome journey for a child in this program is to a) have a discussion or activity in their
classroom in advance of the presentation; b) to watch the presentation and participate in the Q & A as
desired; c) participate in an after performance activity either with the artist or in their classroom; d)
bring their learnings, excitement and passion home to speak to their parents about it and e) ideally have
the family respond by joining their child in another artistic experience related to their passion. This is the
moment where a child learns that they have a voice, and that their creativity, inspiration and passion is
important.
To lay the foundation for this program, we will offer preparatory workshops for administrators and
educators to help them deepen the impact of the artistic activity for the children. This workshop will be
geared towards those educators who are generalists and may not have arts as a background but all are
welcome. After the event, we will encourage feedback from educators, students and parents about the
experience. By working with school boards in York Region, , we will ensure that each production targets
a required age group (grades JK-4) and meets specific curriculum goals.
Bringing these productions to the schools serves a number of outcomes:
1) It highlights positive interpersonal behaviours and demonstrates creativity and artistic practice
for children to make the arts a normal part of their lives;
2) It supports educators in delivering Ontario arts curriculum;
3) It allows children of all economic backgrounds and cultures to have equitable access to the arts
regardless of their home environment/situation;
4) Children with exceptionalities, including accessibility needs and learning disabilities, can attend
the performances in the comfort of their school environment;
5) We mitigate the challenges of offsite activities for many schools where bus costs and logistics
become major barriers;
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
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Kaleidoscope in the Schools Program Proposal
February 2019 Page 2 of 5
6) We will reach a larger audience of children than can currently fit in our Brevik Hall performance
space at the Centre; and
7) It allows the Aurora Cultural Centre to break out of our four walls and have a deeper impact in
the community.
Elementary schools and teachers are constantly seeking out innovative and exciting methods of meeting
curriculum goals. Kaleidoscope in the Schools will offer programming that is an integrative arts and
educational experience. Funding cuts to arts programs in schools means has resulted in a void that can
be filled by external organizations. The Centre feels a strong responsibility that arts experiences should
be available to all children regardless of their background. These are the experiences that can shape
their values, open them up to new ideas and cultures, and create more compassionate children who
grow into the next generation of leaders.
Teachers and principals can rely on the quality of programming and will be able to choose the
performance that best matches their needs. As the Aurora Cultural Centre has established relationships
with renowned professional artists, local schools will be able to rely on our expertise in choosing and
coordinating with performers and providers of arts programming. Each year will feature different
performance options so that the lessons learned are not repetitive. The performances will be multi-arts
based so that students are exposed to many genres. Francophone productions will also be available.
York Region District School Board and York Catholic District School Board have already committed to
implementation of the program once funding is achieved.
One goal of the Aurora Cultural Centre’s Inspire, Engage & Transform 2018-2021 strategic plan is to
deliver professional performing and visual arts programming while supporting community engagement,
education, and community arts practice. The Kaleidoscope in the Schools initiative will allow us to
develop stronger partnerships with local schools and engage with children in a new way.
Arts programs in schools help teach children to express themselves, to take risks, and to learn about
other cultural traditions. Kaleidoscope in the Schools programming for Aurora schoolchildren will foster
a connection to arts that is both needed and welcome within our local schools.
Examples of how the programming is tied to education curriculum
• Curriculum connections: Language arts, storytelling, oral communication, mythology, folk tales,
reading, animals and habitats, care for the environment, Indigenous studies, First Nations,
dance, drama, choreography and movement, music
• Character Building connections: Respect, kindness & caring, teamwork, cooperation, fairness
• Themes: Conflict/conflict resolution, survival, emotions/feelings, communication/language
barriers
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
Item 2
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Kaleidoscope in the Schools Program Proposal
February 2019 Page 3 of 5
Measurements for Success
The program will be measured by:
▪ Initial interest and subscription to bring the program to the school
▪ Success in the presentations with the students; measured by a) how engaged the students are
during the presentation, b) how lively the Q & A is, c) what the ongoing impacts are measured
through teacher/administrator feedback
▪ The number of teachers who use the study guides in the classroom before and after the event,
measured by clickable downloads from our website and teacher feedback
▪ Participation and feedback from the educators who engage in the workshop
▪ Success from the School Board’s perspective which will be a documented feedback session with
principal administrators within the Board
▪ The ability to find partners to deliver the program in full, measured through our success in
fundraising
Discussions surrounding improvement and re-evaluation will be facilitated with our donors as well to
ensure continued financial support.
Kaleidoscope Programming Highlight: Red Sky Performance
Red Sky Performance is a leading company of contemporary
Indigenous performance in Canada and worldwide. Their
mission it to create inspiring experiences of contemporary
Indigenous arts and culture that transform society.
As a potential performance company for our Kaleidoscope in
the Schools series, Red Sky Performance offers many
productions with curriculum connections from grades 1-8 and
study guides for pre- and post-show classroom activities.
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
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Kaleidoscope in the Schools Program Proposal
February 2019 Page 4 of 5
An example of one of Red Sky’s productions we would feature
is Mistatim. An unforgettable story of reconciliation for
children and their families, Mistatim is about the taming of a
wild horse and the truest of friendships. Under a prairie sky, a
simple wooden fence is all that separates Calvin on his ranch
and Speck on her reservation. In many ways they are worlds
apart, that is, until a wild horse named Mistatim turns their
worlds upside down.
Curriculum Tie-ins
• Language Arts: Storytelling, Indigenous Language, Oral Communication
• Literature: Mythology, Folk Tales, Reading
• Science: Animals and Habitats, Care for the Environment
• Social Studies: Indigenous Studies, First Nations, Traditions and Celebrations
• Fine Arts: Dance, Drama, Choreography and Movement
• Indigenous Education
• Indigenous Issues
Kaleidoscope in the Schools: Fundraising Goals
With full funding, the Aurora Cultural Centre will be able to offer Kaleidoscope in the Schools to all
Aurora students at no cost to the parents. This allows all students to experience the performances
regardless of the family’s economic situation, and increases access to professional arts within our
community.
The total budget for the program is $150,000 annually. In 2019, there are significant up-front costs to
deliver the program. We have received a commitment letter for $75,000 guaranteed from Aurora
residents Jan Oudenes and Isobel Ralston to support this initiative. Working with the Town of Aurora,
foundations, and corporate donations, we will raise the additional $75,000 in stable funding required to
deliver the program to the community annually.
The Aurora Cultural Centre has a very active fund development committee that continually seeks out
partnerships with philanthropists and local businesses. We hope to continue to see the appetite for this
program drive the philanthropic gifts to enable it to become a reality for our community.
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
Item 2
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Kaleidoscope in the Schools Program Proposal
February 2019 Page 5 of 5
Donor Recognition
The Aurora Cultural Centre is pleased to recognize the contribution of all of our donors, whether their
gifts are for specific campaigns, or donated to our general fund. Schools have acknowledged the need
to ensure funders are recognized and will work with us to find an appropriate mechanism to ensure that
all funders are acknowledged, within their policies and guidelines.. The Aurora Cultural Centre has a
number of methods outside the school to acknowledge and thank our sponsors and donors. The
Kaleidoscope in the Schools campaign will be a community-driven effort with opportunities for
acknowledgement for corporate and individual donors of varying levels.
Aurora Cultural Centre: Community Impact
The Aurora Cultural Centre is a gathering space for creative energy and expression. We believe the arts
have the power to engage, inspire, and transform each and every person who experiences it. The arts
spark creative thought, transforms perception, and provides a catalyst for conversation. It engages the
mind and body, awakens the senses, and calms the spirit.
As the Centre continues to promote the arts through events and programming, we look to align
ourselves with businesses and individuals seeking similar goals. We believe the arts make our
community a better place to live. We believe downtown Aurora is a cultural destination for the
community and beyond.
We welcome any support and seek like businesses interested in cultural development and revitalization.
We are confident this partnership will continue us on this path.
We look forward to starting this journey with you.
Budget Committee Meeting Agenda
2019 Operating Budget Review
Monday, February 25, 2019
Item 2
Page 8 of 8
Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 1 of 7
About Aurora Public Library
Aurora Public Library (APL) is a modern information centre located in the heart of Aurora’s
downtown. APL has embraced a community-led service model, while providing our
members with both traditional and virtual access to library materials relating to individual
enrichment, self-education, culture and recreation. The Library has positioned itself as a
community hub, a place for social interaction and creativity as well as a unique source for
a variety of materials and information. The Library plays an integral part in the community
by fostering early literacy for children, providing residents with the opportunity to
investigate and explore new technology and engaging residents in new activities and
ideas.
APL operates under the direction of a seven member Library Board appointed by the
Town of Aurora Council. The Board is governed by the Public Libraries Act and other
relevant legislation and has the authority for the full management and control of Aurora
Public Library. The Board is responsible for policy development and review relating to
the framework, governance and operation of the Library.
Our Values guide us as we strive to achieve our vision and fulfill our mission…
Intellectual Freedom • Literacy • Inclusiveness • Innovation •
Accountability • Service Excellence
Our Mission describes our purpose…
Aurora Public Library builds community by sparking
connections, enriching lives and contributing vibrant spaces for
discovery.
Our Vision speaks to our aspirations for the future…
We are essential to the community. Our inclusive and collaborative approach
makes Aurora a better place to live. Through innovative technology, engaged
staff and evolving spaces, we transform lives by supporting literacy and
cultivating creativity, conversation and joy.
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
Item 3
Page 1 of 7
Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 2 of 7
To realize our vision the Aurora Public Library Strategic Plan 2017-2021: Place of
Possibilities focuses on three strategies:
Build Community
Place of Possibilities
Organizational Capacity
Services That We Provide
Community Services
o Welcoming and orienting new residents
o Circulation services
o Collection development
o Information services
o Programming for all ages
o Partnerships and collaboration
o Community outreach
Support Services
o Systems management
o Public computing services and support
o Technical services
o Corporate communication and marketing services
o Corporate leadership and support (policy, planning and management)
o Library Board liaison and support
The Library provides a wide range of associated materials, programs and services
including:
in-depth collections in print, electronic/digital and audio visual formats
free wireless and internet access
programs for children, teens and adults
a technology hub offering access to computers and tablets, one-on-one training
for software and devices (tablets, eReaders, etc.), 3D printing, virtual reality
community information
web-based services for registration, renewals, holds and account information;
website features current events and program information
remote access to digital resources through the website
social media outreach via Facebook, Twitter, Instagram and You Tube channel
information and readers advisory services
online access to authoritative databases and e-learning opportunities; streaming
and download services for music and movies
volunteer opportunities for teens and adults
onsite universal access provided by adaptive technology
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
Item 3
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Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 3 of 7
Key Objectives for 2019
The following actions support the Aurora Public Library Strategic Plan 2017 - 2021 and
the three strategies identified:
Build Community
We will build and strengthen a community-led culture with residents guiding
our service delivery and user experiences.
Institute program evaluations to better align with customer needs
Adjust program scheduling to align with usage
Review program budget for improved experience and program support
Review March Break and Summer Reading Club programs
Establish new programming partnerships
Introduce and implement One Desk service model
Develop French collections based on community need
Review access policies to remove barriers
Establish enhanced procedures for book club kit holds
Expand LGBTQ+ partnerships
Place of Possibilities
We will provide exceptional physical and virtual spaces to meet diverse needs
and expectations.
Develop and implement plan for new creative space
Completion of interior renovation project
Advocate for Library Square
Increase Library service hours
Introduce new digitally based programs
Develop public training workshops for the use of the creative space
Develop collection merchandizing strategy
Expand Lunch and Learn to social service agencies
Explore alternate service points
Enhance digital signage solution
Review and update website for improved access
Investigate and implement audiovisual solution/public address
Undertake Growth Accommodation Study
Organizational Capacity
We will adapt and grow through conversations, consultation, education and
engagement.
Implement staff intranet
Explore scheduling software
Investigate centralized scheduling
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
Item 3
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Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 4 of 7
Review Analytics options
Align organizational structure for service delivery
Investigate opportunities to work with the Town
Update Financial Plan
Develop Board competencies and expertise
Establish staff training plan
Develop visual presentation: Telling Our Stories
Work with stakeholders on Library Square
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
Item 3
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Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 5 of 7
Full Time (Equivalent) Complement
Positions (FTE)
2018
Base
Complement
2019
Base
Complement
Full-time 21.0 20.0
Part-time 16.5 17.9
Total Permanent 37.5 37.9
Library Board
Chief Executive
Officer
Manager Content, Access
and Innovation
Manager Technology &
Operations Support Manager Customer
Opportunity Manager Community
Collaboration
Circulation Team
Lead
Circulation Assistant
(3 PT) Digital Literacy
Assistant
Technical Services
Team Lead
Technical Services
Technician
(1 FT/ 2 PT)
Marketing &
Communication
Coordinator
Library Page
(9 PT)
Adult Librarian (2)
Aurora Public Library
2019 REPORTING STRUCTURE
Children’s Librarian
Young Adult
Librarian
Discovery Assistant
(7)
Systems Technician
II
Systems Technician
I
Business Manager
Business Services
Assistant (PT)
HR Coordinator &
Executive Assistant
Coordinator of
Community-led
Initiatives
Customer Service
Assistant (6 PT)
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
Item 3
Page 5 of 7
Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 6 of 7
Aurora Public Library
Financial Summary
2017 2018 2019
Approved Approved Amended
Variance %
Budget Budget Budget
Personnel Costs $3,055,750 $3,127,495 $3,071,965 -$55,530 -1.8%
Other Expenditures 830,250 843,460 909,760 66,300 7.9%
Total Expenditures 3,886,000 3,970,955 3,981,725 10,770 0.3%
General Revenue 118,300 127,855 138,625 10,770 8.4%
Municipal Requisition 3,767,700 3,843,100 3,843,100 - 0.0%
Total Revenues $3,886,000 $3,970,955 $3,981,725 $10,770 0.3%
Expenditures
The Aurora Public Library 2019 Operating Budget provides enhanced service levels
within the approved municipal funding allotment.
Salaries and benefits include contractual obligations and step progressions for eligible
staff.
Other expenditures include increases for library materials and related technology
services contracts.
Revenues
Opportunities to earn revenues are limited by the Public Libraries Act. Fees and service
charges are applied where allowable.
APL assumed responsibility for booking the Magna & Lebovic Rooms in 2018 which
resulted in an increased revenue source from community groups. This trend is
anticipated to continue in 2019.
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
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Aurora Public Library Board
February 20, 2019
2019 APL Business Plan Page 7 of 7
Accomplishments in 2018
Build Community
Hosted Drag Queen Storytime to celebrate diversity and families of all types
TVO Kids March Break presentation attracted 420 children and parents/caregivers
Expanded our Teen Advisory Group (TAG)
Reaching out to our diverse community and newcomers with the Culinary Traveller
program and cookbook launch
Hosted the launch party for the YA novel, The Garden by Meghan Ferrari, a
member of the APL writer’s group
Continued to host Canada Revenue Agency tax clinics for low income community
members
Hosting regular film showings through purchase of a film license to engage and
entertain customers
Hosted Youth Coffee House musical showcases in partnership with the Arts Music
Store
Place of Possibilities
Launched Lynda.com online learning platform
Launched APL Teens Instagram account to better engage with this demographic
Re-catalogued juvenile materials for easier retrieval and access for our customers
Upgraded audio/visual equipment in meeting rooms and public address system
Expanded digital collection and resources by joining cloudLibrary group
Started renovation of library interior to feature creative studio, additional
meeting/programming room, and One Desk service model
Organizational Capacity
Hired APL’s first Digital Literacy Assistant to deliver new creative, hands on
programs using technology and video-gaming
Streamlined inter-library loan process for more efficient, faster service
Launched Collection Management Hub to better engage and inform staff on
collection usage and decisions
Recruited new CEO and new Manager, Customer Opportunity after incumbents’
retired
Encouraging all interested staff to attend OL A SuperConference
York Region Police facilitated Safety Awareness sessions for staff
Budget Committee Meeting Agenda 2019 Operating Budget Review
Monday, February 25, 2019
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