MINUTES - Budget Committee - 20190318
Town of Aurora
Budget Committee Meeting Report
2019 Operating Budget Review
Council Chambers, Aurora Town Hall
Monday, March 18, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Techa van Leeuwen, Director of Corporate
Services, Allan Downey, Director of Operational Services, Anca
Mihail, Manager of Engineering, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Michael de Rond, Town
Clerk, and Linda Bottos, Council/Committee Coordinator
The Chair called the meeting to order at 7:02 p.m.
Budget Committee consented to recess the meeting at 7:29 p.m. and reconvened the
meeting at 7:42 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
2. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 18, 2019 Page 2 of 4
3. Delegations
None
4. Public Consultation – Open Session – Opportunity for Members of
the Public to Provide Input Regarding the 2019 Budget
No members of the public came forward.
5. Consideration of Items
1. FS19-014 – Kaleidoscope in Schools Pilot Program Funding Options
Budget Committee recommends:
1. That Report No. FS19-014 be received; and
2. That Council fund its share of the Kaleidoscope in Schools pilot program
through the creation of a capital project to be funded from the Rate
Stabilization Reserve.
Carried
2. FS19-017 – Library Square – Incremental Operating Requirement Funding
Strategy
Budget Committee recommends:
1. That Report No. FS19-017 be received; and
2. That the Library Square’s first year’s phase-in amount of $240,000 as
proposed by the preliminary incremental operating cost funding strategy be
considered by the Budget Committee as a 2019 Operating Budget decision
unit item and approved.
Carried
3. Finalization of 2019 Operating Budget
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 18, 2019 Page 3 of 4
Budget Committee recommends:
1. That the proposed Procurement Consultant position be removed from the
2019 Draft Operating Budget.
Carried
Budget Committee recommends:
1. That the conditionally approved IT Application Specialist and IT Project
Manager positions be removed from the 2019 Draft Operating Budget and
instead be addressed as an in-year operating budget approval at such time
that additional information is presented to Council.
Carried
Budget Committee recommends:
1. That the Aurora Sports Hall of Fame funding request of $28,100 be
approved.
Carried
Budget Committee recommends:
1. That the conditionally approved Program Specialist (HR) position be
approved.
Carried
Budget Committee recommends:
1. That the proposed Accounting Analyst position be approved.
Carried
Budget Committee recommends:
1. That the proposed Fleet Supervisor position be approved.
Carried
Budget Committee recommends:
1. That the proposed Flex Service Operators (2) positions be approved.
Carried
Budget Committee Meeting Report – 2019 Operating Budget Review
Monday, March 18, 2019 Page 4 of 4
Budget Committee recommends:
1. That the Council Administration Civic Responsibilities Fund budget in the
amount of $17,600 be reduced to $10,000, and the remaining amount of
$7,600 be added to the Sponsorship Policy Fund.
Carried
Budget Committee recommends:
1. That the Council Operating Contingency Fund budget in the amount of
$20,000 be reduced to $10,000, and the remaining amount of $10,000 be
added to the Sponsorship Policy Fund.
Carried
6. Adjournment
The meeting was adjourned at 9:01 p.m.