MINUTES - Budget Committee - 20190219
Town of Aurora
Budget Committee Meeting Report
2019 Capital Budget Review
Council Chambers, Aurora Town Hall
Tuesday, February 19, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Humfryes,
Kim, and Thompson
Members Absent Councillor Gilliland
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Anca Mihail, Manager of Engineering, Allan
Downey, Director of Operational Services, Techa van Leeuwen,
Director of Corporate Services, Stephanie Mackenzie-Smith,
Manager of Corporate Communications, Michael de Rond, Town
Clerk, and Ishita Soneji, Council/Committee Coordinator
The Chair called the meeting to order at 5:56 p.m.
Budget Committee consented to recess the meeting at 8:06 p.m. and reconvened the
meeting at 8:11 p.m.
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services, with
the following addition:
• Delegation (a) Stephen Kimmerer, Sport Aurora; Re: Stronach Aurora
Recreation Complex (SARC) Gymnaisum Construction, 2019 Draft & New
Capital Project No. 72410
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 2 of 5
2. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
3. Delegations
(a) Stephen Kimmerer, Sport Aurora
Re: Stronach Aurora Recreation Complex (SARC) Gymnasium
Construction
2019 Draft Growth & New Capital Project No. 72410 (Binder Tab 7)
Mr. Kimmerer emphasized the need for a multi-use sport facility that would
maximize various facility use options, develop into a future competition venue
for various sporting events, and provide residents with multi-cultural
opportunities for sport. It was requested that Council consider all options in
addition to the construction of the additional gym at the Stronach Aurora
Recreation Complex (SARC), as recommended by the Parks, Recreation and
Cultural Services Advisory Committee in 2018. It was noted that Mr. Kimmerer
would be completing his term as President of Sport Aurora, and Ms. Sandra
Manherz will assume the role in March 2019.
4. Consideration of Items
1. Review of 2019 Draft Growth & New Capital Projects (Binder Tab 7)
Budget Committee recommends:
1. That the following 2019 Draft Growth & New Capital Projects, which were
pulled for discussion, be approved as presented:
Corporate Services
24012 By-law Permit Parking Program
14058 Project Management Software
Fire Services
21106 Pumper for Fire Hall 4-5
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 3 of 5
Operational Services
34713 Street Light Pole Identification
Planning and Development Services
34707 Lighting Upgrade – Wellington, Berczy to West of Mary; and
2. That the following 2019 Draft Growth & New Capital Projects, which were
pulled for discussion, be given conditional budget approval pending
additional information to Council:
Community Services
72410 SARC – Gymnasium
81019 Library Square
74015 Cultural Services Master Plan
Operational Services
34187 3 Ton Truck
34188 New Snow Blower Attachments
34420 New Wide Area Mower
34422 Additional Vehicle – By-Law Services
34173 New Trackless Sidewalk Utility Vehicle
73169 Wildlife Park – Phase 1/2/3
73321 Cattle Crawl Underpass
Planning and Development Services
81016 Aurora Promenade Streetscape Design & Implementation
34533 Traffic Calming Measures in School Zones
31179 Hillary House Parking Lot; and
3. That the following 2019 Draft Growth & New Capital Projects, which were
pulled for discussion, not be approved:
Operational Services
73322 Walkway – SARC to Salvation Army Property
Planning and Development Services
34525 Yonge St Parking Plan
34534 John West Way – Traffic Light Update
Carried
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 4 of 5
2. Review of 2019 Draft Studies & Other Capital Projects (Binder Tab 8)
Budget Committee recommends:
1. That the following 2019 Draft Studies & Other Capital Projects, which were
pulled for discussion, be approved as presented:
CAO
12032 Resident Survey – 2019
Community Services
72206 Back up Generation for Evacuation Centre
72437 Refrigeration Plant Safety Audits
Planning and Development Services
81021 Engineering Design Criteria Manual Update
42808 Corporate Energy Management Plan; and
2. That the following 2019 Draft Studies & Other Capital Projects, which were
pulled for discussion, be given conditional budget approval pending
additional information to Council:
Community Services
72391 22 Church St – Investigation of Water Infiltration
72401 Structural Study
73317 Outdoor Field Development Strategy
73318 User Fee Pricing Strategy
Operational Services
34421 Fleet Consultant
Planning and Development Services
81023 Architectural Design Guidelines for Stable Neighbourhood
Study Area
81024 Community Improvement Plan Review
31133 Photometric Analysis and Lighting Gap
31175 Town Wide Parking Lot Study
42059 Storm Sewer Reserve Fund and Rates Study; and
Budget Committee Meeting Report – 2019 Capital Budget Review
Tuesday, February 19, 2019 Page 5 of 5
3. That the following 2019 Draft Studies & Other Capital Projects, which were
pulled for discussion, not be approved:
CAO
12015 Update Town of Aurora Strategic Plan
Planning and Development Services
81022 Economic Development Strategic Plan
Carried
5. Adjournment
The meeting was adjourned at 9:40 p.m.