MINUTES - Budget Committee - 20190202
Town of Aurora
Budget Committee Meeting Report
2019 Capital Budget Review
Council Chambers, Aurora Town Hall
Saturday, February 2, 2019
Attendance
Council Members Mayor Mrakas in the Chair; Councillors Gaertner, Gallo, Gilliland,
Humfryes, Kim, and Thompson (departed 3:01 p.m.)
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Jason Gaertner,
Acting Director of Financial Services, Robin McDougall, Director of
Community Services, Allan Downey, Director of Operational
Services, Stephanie Mackenzie-Smith, Manager of Corporate
Communications, Glen McArthur, Municipal Engineer, Michael de
Rond, Town Clerk, and Linda Bottos, Council/Committee
Coordinator
The Chair called the meeting to order at 9:01 a.m.
Budget Committee consented to recess the meeting at 10:46 a.m. and reconvened the
meeting at 10:59 a.m.
Budget Committee consented to recess the meeting at 11:11 a.m. and reconvened the
meeting at 11:16 a.m.
Budget Committee consented to recess the meeting at 12:01 p.m. and reconvened the
meeting at 12:47 p.m.
Budget Committee consented to recess the meeting at 3:02 p.m. and reconvened the
meeting at 3:10 p.m.
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 2 of 7
1. Declaration of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
2. Approval of the Agenda
Budget Committee approved the agenda, as circulated by Legislative Services, with
the following change:
• Move forward consideration of Item 7 – Review of 2019 Draft Library Capital
Projects (Binder Tab 9)
3. Delegations
None
4. Consideration of Items
1. Review of Strategic Asset Management Policy (Binder Tab 3)
Budget Committee recommends:
1. That the Strategic Asset Management Policy be received; and
2. That the Strategic Asset Management Policy be approved as presented.
Carried
2. Review of 2018 Asset Management Plan (AMP) (Binder Tab 4)
Budget Committee recommends:
1. That the 2018 Asset Management Plan (AMP) be received; and
2. That the 2018 Asset Management Plan (AMP) be approved as presented.
Carried
3. Review of 2018 Ten Year Capital Investment Plan (Binder Tab 5)
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 3 of 7
Budget Committee recommends:
1. That the 2018 Ten Year Capital Investment Plan be received for
information.
Carried
4. Review of 2019 Draft Repair & Replacement Capital Projects (Binder Tab 6)
Budget Committee recommends:
1. That the 2019 Draft Repair & Replacement Capital Projects be received;
and
2. That the addition of Capital Project No. 72407 – ACC – ACC #1 Sound
System Upgrade be received; and
3. That the following 2019 Draft Repair & Replacement Capital Projects be
approved as presented:
Community Services
72298 ACC – Snow Melt Pit Boiler
72326 AFLC – Replace overhead doors and operators
72389 22 Church St – Repair wood flooring
72442 ACC – New Roll-Up Doors
72449 SARC – Interior LED Retrofit
72306 Lifeguard Chairs
72407 ACC – ACC #1 Sound System Upgrade
Operational Services, Fleet
31097 Traffic Line Painter (#70-19)
43059 CCTV Camera (#72-19)
Operational Services, Parks
73320 Subdivision Entry Sign – Batson & Yonge
Planning and Development Services
31178 Recon – Poplar Cres
42067 Storm Outfall Erosion at Mill St; and
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 4 of 7
4. That the following 2019 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, be approved as presented:
Community Services
72169 Town Hall – LAN Room HVAC
72201 Work Station Refresh, Carpet, Paint
72213 ASC – LED Lighting
72218 22 Church St – LED Lighting Retrofit
72274 AFLC – Squash Courts Floor Replacement
72323 SARC – Repair of Concrete Walkways
72340 ACC – Reseal exterior windows
72342 ACC – Replace thermoplastic membrane roofing
72356 ACC – Replacement of fire alarm panel
72393 ASC – Replacement of roofing sections
72404 Town Hall – Replacement of exterior entrance doors
72405 Town Hall – Replacement of roof sections and skylight sealant
72406 SARC – Ice Plan Repairs
72421 Library – Replacement of Perimeter Sealant of Windows
72438 SARC – Pool – Supply, Install and Replace Bleachers
72448 Town Hall – Interior Conversion to LED
74021 SARC – Comprehensive Sound/Audio/Public Address System
74022 AFLC – Supply, Install and Replace Change Room Lockers
Corporate Services
12002 Accessibility Committee
14047 Computer & Related Infrastructure Renewal
Financial Services
14012 Financial System
43038 Water Meter Replacement Program
Operational Services, Parks
73315 Sheppard’s Bush Parking Lot Resurface
Operational Services, Water & Sewer
42060 Sanitary Inflow & Infiltration
42073 Storm Pond Maintenance Program
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 5 of 7
Planning and Development Services
31177 Recon – Vandorf Sdrd – Monkman Crt – Carisbrooke
42066 Damaged Storm Pipe off Henderson Dr; and
5. That the following 2019 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, be given conditional budget
approval pending additional information to Council:
Community Services
72179 ACC – Multi-Purpose Room
72394 ASC – Replacement of vinyl wall covering
72444 Yonge St Electronic Sign Replacement
74007 AFLC – Fitness Equipment Replacement
Financial Services
43055 Advanced Metering Infrastructure
Operational Services, Fleet
34220 GMC/K3500 (#17-20)
34221 Kubota 4x4 Tractor (#599-19)
34228 Ice Resurfacer (#595-19)
34409 Smart Car Replacement (#400-19)
71103 Wide Area Mower (#255-20)
71112 Ford 350 Dump Truck (#226-19)
71119 Tractor – JD/4320 (#240-19)
Operational Services, Parks
72281 AFLC – Skate Park
73231 Tennis Court Resurface – David English Park
73240 Walkway/Basketball Repaving – Tamarac Park
73242 Improvements to Fleury Park Washroom Facility; and
6. That the following 2019 Draft Repair & Replacement Capital Projects,
which were pulled for discussion, not be approved:
Community Services
72284 SARC – Replace Main Lobby Washroom Partitions
Operational Services, Parks
73212 Playground Replacement – Taylor Park
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 6 of 7
Operational Services, Water & Sewer
41011 Sanitary Sewer CCTV Inspection
Carried
5. Review of 2019 Draft Growth & New Capital Projects (Binder Tab 7)
Budget Committee recommends:
1. That the 2019 Draft Growth & New Capital Projects be received; and
2. That the following 2019 Draft Growth & New Capital Projects be approved
as presented:
Community Services
72443 AFLC – Pylon Sign
74013 Museum Collection Infrastructure
73324 Pet Cemetery Restoration
Fire Services
21114 Fire Master Plan
Operational Services, Parks
73085 Arboretum Development
73296 Trails – BG Group Trail Connection
73319 Canine Commons Upgrades
Operational Services, Roads
34224 Screening of Surplus Soil and Compost
Carried
6. Review of 2019 Draft Studies & Other Capital Projects (Binder Tab 8)
Budget Committee recommends:
1. That the 2019 Draft Studies & Other Capital Projects be received; and
2. That the following 2019 Draft Studies & Other Capital Projects be
approved as presented:
Budget Committee Meeting Report – 2019 Capital Budget Review
Saturday, February 2, 2019 Page 7 of 7
Corporate Services
13020 Appraisal of Town Buildings
Carried
7. Review of 2019 Draft Library Capital Projects (Binder Tab 9)
Budget Committee consented to consider Item 7 following consideration of Item 1.
Budget Committee recommends:
1. That the 2019 Draft Library Capital Projects be received for information.
Carried
5. Adjournment
The meeting was adjourned at 4:01 p.m.