MINUTES - Budget Committee - 20171118
Town of Aurora
Budget Committee
2018 Operating Budget Review
Meeting Report
Council Chambers, Aurora Town Hall
Saturday, November 18, 2017
Attendance
Council Members Mayor Dawe in the Chair; Councillors Abel (arrived at 9:10 a.m.),
Gaertner, Humfryes, Kim (arrived at 9:08 a.m.), Mrakas, Pirri,
Thom, and Thompson
Members Absent None
Other Attendees Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director
of Financial Services, Al Downey, Director of Parks, Recreation
and Cultural Services, Marco Ramunno, Director of Planning and
Building Services, Stephanie Mackenzie-Smith, Manager of
Corporate Communications, Jason Gaertner, Manager of Financial
Planning, Michael de Rond, Town Clerk, and Ishita Soneji,
Council/Committee Secretary
The Chair called the meeting to order at 9:03 a.m.
Budget Committee consented to recess the meeting at 11:11 a.m. and reconvened the
meeting at 11:17 a.m.
Budget Committee consented to recess the meeting at 12:18 p.m. and reconvened the
meeting at 1:20 p.m.
Budget Committee – 2018 Operating Budget Review Meeting Report
Saturday, November 18, 2017 Page 2 of 6
1. Approval of the Agenda
Budget Committee approved the agenda as circulated by Legislative Services.
2. Declaration of Pecuniary Interest and General Nature Thereof
None
3. Delegations
None
4. Public Consultation – Open Session – Opportunity of members of
the Public to Provide Input Regarding the 2018 Budget
Mr. Dan Elliott, Director of Financial Services gave an overview of the 2018 Citizen
Budget survey final results.
5. Consideration of Items
1. 2018 Operating Budget – Departmental Business Plans
Presentations by Department
(a) Office of the CAO and Council Administration
Dan Elliott, Director of Financial Services – Treasurer
Stephanie Mackenzie-Smith, Manager of Corporate Communications
Mr. Elliott provided an overview of the 2018 business plan and objectives
for the office of CAO and Council Administration operating budget.
Ms.Mackenzie-Smith presented an overview of the Corporate
Communication department’s functions, 2017 successes, challenges, and
2018 objectives, and a brief recap of the departmental 2018 Business
Plan and Budget.
Budget Committee recommends:
Budget Committee – 2018 Operating Budget Review Meeting Report
Saturday, November 18, 2017 Page 3 of 6
1. That the presentations by Dan Elliott, Director of Financial Services,
and Stephanie Mackenzie-Smith, Manager of Corporate
Communications, be received; and
2. That the 2018 Operating Budget for the Office of the CAO as
presented be tentatively approved; and
3. That the 2018 Operating Budget for Council Administration as
presented be tentatively approved with the following exception:
(a) That the conference budget amount be increased by $14,900
from the amount of $12,100 to $27,000.
Carried as amended
(b) Infrastructure and Environmental Services
Al Downey, Director of Parks, Recreation and Cultural Services
Marco Ramunno, Director of Planning and Building Services
Mr. Downey and Mr. Ramunno presented an overview of the department’s
functions, 2017 successes, challenges, and 2018 objectives, and a brief
recap of the departmental 2018 Business Plan and Budget.
Budget Committee recommends:
1. That the presentations by Al Downey, Director of Parks, Recreation
and Cultural Services, and Marco Ramunno, Director of Planning and
Building Services, be received; and
2. That the 2018 Operating Budget for the Infrastructure and
Environmental Services department as presented be tentatively
approved.
Carried
(c) Parks, Recreation and Cultural Services
Al Downey, Director of Parks, Recreation and Cultural Services
Budget Committee – 2018 Operating Budget Review Meeting Report
Saturday, November 18, 2017 Page 4 of 6
Mr. Downey presented an overview of the respective department’s
functions, 2017 successes, challenges, and 2018 objectives, and a brief
recap of the departmental 2018 Business Plan and Budget.
Budget Committee recommends:
1. That the presentation by Al Downey, Director of Parks, Recreation and
Cultural Services, be received; and
2. That the 2018 Operating Budget for the Parks, Recreation and Cultural
Services department as presented be tentatively approved.
Carried
(d) Planning and Building Services
Marco Ramunno, Director of Planning and Building Services
Mr. Ramunno presented an overview of the respective department’s
functions, 2017 successes, challenges, and 2018 objectives, and a brief
recap of the departmental 2018 Business Plan and Budget.
Budget Committee recommends:
1. That the presentation by Marco Ramunno, Director of Planning and
Building Services, be received; and
2. That the 2018 Operating Budget for the Planning and Building
Services department as presented be tentatively approved.
Carried
(e) Corporate Services
Techa van Leeuwen, Director of Corporate Services
Ms. Van Leeuwen presented an overview of the respective department’s
functions, 2017 successes, challenges, and 2018 objectives, and brief
overview of the departmental 2018 Business Plan and Budget. It was
noted prior to the presentation that the animal control budget was reduced
by $15,000.
Budget Committee recommends:
Budget Committee – 2018 Operating Budget Review Meeting Report
Saturday, November 18, 2017 Page 5 of 6
1. That the presentation by Techa van Leeuwen, Director of Corporate
Services, be received; and
2. That the 2018 Operating Budget for the Corporate Services
department as presented be tentatively approved.
Carried
(f) Financial Services
Dan Elliott, Director of Financial Services – Treasurer
Mr. Elliott presented an overview of the respective department’s functions,
2017 successes, challenges, 2018 objectives, and a brief recap of the
departmental 2018 Business Plan and Budget.
Budget Committee recommends:
1. That the presentation by Dan Elliott, Director of Financial Services –
Treasurer, be received; and
2. That the 2018 Operating Budget for the Financial Services department
as presented be tentatively approved.
Carried
(g) Corporate Revenues and Expenses
Dan Elliott, Director of Financial Services – Treasurer
Mr. Elliott provided an overview of aspects of the Corporate Revenues and
Expenses business plan and budget.
Budget Committee recommends:
1. That the presentation by Dan Elliott, Director of Financial Services –
Treasurer, be received; and
2. That the 2018 Operating Budget for the Corporate Revenues and
Expenses as presented be tentatively approved with the following
exception:
Budget Committee – 2018 Operating Budget Review Meeting Report
Saturday, November 18, 2017 Page 6 of 6
(a) That the Council contingency amount be reduced by $15,000,
from the amount of $35,000 to $20,000.
Carried as amended
2. 2018 Operating Budget – General Discussion
Mr. Elliott provided an overview of the 2018 Budget option decision unit
summaries. There were no motions passed.
6. Adjournment
The meeting was adjourned at 3:53 p.m.
_________________________________ _________________________________
Geoffrey Dawe, Mayor Michael de Rond, Town Clerk
The report of the Budget Committee – 2018 Operating Budget Review meeting of
November 18, 2017, is subject to receipt by Council on December 12, 2017.