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MINUTES - Budget Committee - 20171014 Town of Aurora Budget Committee 2018 Capital Budget Review Meeting Report Council Chambers, Aurora Town Hall Saturday, October 14, 2017 Attendance Council Members Mayor Dawe in the Chair; Councillors Abel (arrived 9:12 a.m.), Gaertner, Humfryes (arrived 9:10 a.m./departed 3:10 p.m.), Kim, Mrakas, Pirri, Thom (departed 3:04 p.m.), and Thompson Members Absent None Other Attendees Doug Nadorozny, Chief Administrative Officer, Dan Elliott, Director of Financial Services, Al Downey, Director of Parks, Recreation and Cultural Services, Marco Ramunno, Director of Planning and Building Services, Stephanie Mackenzie-Smith, Manager of Corporate Communications, Jason Gaertner, Manager of Financial Planning, Michael de Rond, Town Clerk, and Linda Bottos, Council/Committee Secretary The Chair called the meeting to order at 9:09 a.m. Budget Committee consented to recess the meeting at 10:31 a.m. and reconvened the meeting at 10:44 a.m. Budget Committee consented to recess the meeting at 12:05 p.m. and reconvened the meeting at 12:40 p.m. Budget Committee consented to recess the meeting at 2:31 p.m. and reconvened the meeting at 2:43 p.m. Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 2 of 9 1. Declaration of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. 2. Approval of the Agenda Budget Committee approved the agenda, as circulated by Legislative Services, with the following addition: • Replacement Capital Project pages 6-33 to 6-35 – 2018 Draft 1 Growth & New Capital Projects (Budget Binder Tab 6) − Capital Project 72285, JOC – Additional Work 3. Delegations None 4. Consideration of Items 1. Review of 2017 Asset Management Plan (AMP) (Binder Tab 3) Budget Committee recommends: 1. That the 2017 Asset Management Plan (AMP) be received for information. Carried 2. Review of 2017 Ten Year Capital Investment Plan (Binder Tab 4) Budget Committee recommends: 1. That the 2017 Ten Year Capital Investment Plan be received for information. Carried Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 3 of 9 3. Review of 2018 Draft Repair & Replacement Capital Projects (Binder Tab 5) Budget Committee recommends: 1. That the 2018 Draft Repair & Replacement Capital Projects be received; and 2. That the following 2018 Draft Repair & Replacement Capital Projects be approved as presented: Corporate Services 13018 Human Resources Information/Payroll System Financial Services 14012 Financial System Fleet 34410 Frt/FL80 (#33) 24017 Replacement of By-law Vehicle (#404) 71108 GMC Sierra Crew Cab (#224) 71109 GMC One-Tonne Dump Truck (#228) 71111 GMC Sierra (#200) Parks, Recreation and Cultural Services 73134 Parks/Trails Signage Strategy Study and Implementation 73154 Playground Surface Restoration – Various Parks 73198 Field Renovation – Norm Weller Park 73291 Traffic Circle Improvements in 2B Facilities 72204 Cameras – HDIP 72282 SARC – Compressor Repair and Cimco Computer Upgrade 72283 SARC – Replacement of Pylon Sign Message Board 72296 ACC – North End – Replacement of Radiant Tube Heaters 72307 SARC – Pool Pumps Roads 31114 Reconstruction – Ransom Ct and Ransom St 31119 Reconstruction – Adair Dr, Bailey Cr, Davidson Rd Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 4 of 9 31126 Full Depth Asphalt – Harriman Rd, M & O – Harmon Ave, Orchard Heights Blvd, Whispering Pine Tr 31134 M & O – Victoria (Wellington St – Harrison Ave), Yonge St (Golf Links Dr – Orchard Heights Blvd) 31140 M & O – Archerhill Ct, Jarvis Ave, Gilbert Dr, Westview Dr, McClellan Way Water and Sewer 41011 Sanitary Sewer CCTV Inspection Storm Sewer 42054 Maintenance of Culverts on Yonge St and Batson Dr 42067 Storm Outfall Erosion at Mill St 42068 Bridge Assessment - 2018 42072 Vandorf Sdrd Culvert and Ditch Repair; and 3. That the following 2018 Draft Repair & Replacement Capital Projects, which were pulled for discussion, be approved as presented: Corporate Services 12002 Accessibility Committee 14047 Computer and Related Infrastructure Renewal Fleet 34191 GMC/Savana (#501) 71107 Skid Steer Loader (#253) 71113 Cold Planer Attachment Parks, Recreation and Cultural Services 73160 Emerald Ash Borer Management Program 73211 Playground Replacement – Hamilton Park 73216 Playground Replacement – Copland Park Facilities 72171 AFLC – Dasher Board System 72180 SARC – Signs 72201 Work Station Refresh, Carpet, Paint 72281 AFLC – Skate Park Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 5 of 9 72304 48” Ride On Auto Scrubber 74007 AFLC – Fitness Equipment Replacement Roads 31109 Reconstruction – Kennedy St W and Temperance St (Sections) 31113 Full Depth Asphalt – Murray Dr and Pinehurst Ct, M & O – Murray Dr, Kennedy St W 31118 Reconstruction – Browning Ct, Johnson Rd, Holman Cr, Baldwin Rd 34613 Sidewalk Repair – St John’s Sdrd – Gateway Dr to Industrial Pkwy Water and Sewer 43038 Water Meter Replacement Program; and 4. That the following 2018 Draft Repair & Replacement Capital Projects be given conditional budget approval pending additional information to Council: CAO 12037 Town of Aurora Website Corporate Services 14070 Boardroom Audio/Video Equipment Parks, Recreation and Cultural Services 73302 22 Church St – Landscaping Facilities 72164 SARC – Rubber Flooring Carried 4. Review of 2018 Draft Growth & New Capital Projects (Binder Tab 6) Budget Committee recommends: 1. That the 2018 Draft Growth & New Capital Projects be received; and Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 6 of 9 2. That the following 2018 Draft Growth & New Capital Projects be approved as presented: Corporate Services 14037 Joint Ops LAN Room and DR Site 14068 Wireless Upgrades and Enhancements 14069 Portable Emergency Cooling Unit Fleet 34168 New Six-Tonne Dump Truck with Plow 34187 Three-Tonne Truck 34412 Additional Plow Truck 71090 Mini Excavator 71091 Skid Steer 71106 New Half-Tonne Pick-up Truck 71114 Hydro Seed Mulcher Parks, Recreation and Cultural Services 73085 Arboretum Development 73169 Wildlife Park – Phases 1/2/3 73174 Trail – Atkinson Park 73247 Trail Construction (Coutts/Pandolfo development area) 73251 GPS Tracking System 73286 Stewart Burnett Park Playground and Parking Facility 73290 Tree Inventory for 2C Roads 34619 Sidewalk on Kitimat Cr 34629 Sidewalk – Mary St – Industrial Pkwy S to Wellington St 34630 Sidewalk – Yonge St – Batson Dr to N Town Limit 34637 Sidewalk – Leslie St – 600 m N of Wellington to N Town Limit Planning and Building Services 24014 Digital Plan Review and E-Permit Applications; and 3. That the following 2018 Draft Growth & New Capital Projects, which were pulled for discussion, be approved as presented: Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 7 of 9 Parks, Recreation and Cultural Services 73292 Picnic Tables/Garbage Receptacles 73299 Non-Programmed Park in 2C 74013 Museum Collection Infrastructure 74016 Cultural Precinct Plan Facilities 72113 New Recreation Facility; and 4. That the following 2018 Draft Growth & New Capital Projects be given conditional budget approval pending additional information to Council: Corporate Services 12016 Customer Care Centre Implementation Parks, Recreation and Cultural Services 73287 Hallmark Lands – Baseball Diamonds 74015 Cultural Services Master Plan 74017 Aurora Sports Hall of Fame Facilities 72114 New Library Roads 34518 Pedestrian Crossings as per 2014 DC Study 34519 Traffic Calming as per 2014 DC Study Planning and Building Services 81016 Aurora Promenade Streetscape Design and Implementation Plan Capital Works; and 5. That the following 2018 Draft Growth & New Capital Project not be approved: Planning and Building Services 81015 Community Improvement Plan; and 6. That the following 2018 Draft Growth & New Capital Project be referred to the General Committee meeting of October 17, 2017: Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 8 of 9 Corporate Services 24016 Animal Control Start-up; and 7. That the following 2018 Draft Growth & New Capital Projects be deferred to a future Budget Committee meeting: Facilities 72285 JOC – Additional Work 72310 22 Church St – Exterior Sign Roads 34525 Yonge St Parking Plan Carried 5. Review of 2018 Draft Studies & Other Capital Projects (Binder Tab 7) Budget Committee consented to consider Item 5 prior to consideration of Item 4. Budget Committee recommends: 1. That the 2018 Draft Studies & Other Capital Projects be received; and 2. That the following 2018 Draft Studies & Other Capital Projects be approved as presented: Corporate Services 13014 Employment Engagement Survey - 2018 Financial Services 14061 DC Background Study – 2019 Infrastructure and Environmental Services 31052 Salt Management Plan - 2018 42809 Municipal Energy Plan; and 3. That the following 2018 Draft Studies & Other Capital Projects, which were pulled for discussion, be approved as presented: Budget Committee – 2018 Capital Budget Review Meeting Report Saturday, October 14, 2017 Page 9 of 9 Corporate Services 13011 Emergency Response Plan Update and Continuation of Operations Plan Infrastructure and Environmental Services 34529 Master Transportation Study Update – 2018 Carried 5. Adjournment The meeting was adjourned at 3:53 p.m. _________________________________ _________________________________ Geoffrey Dawe, Mayor Michael de Rond, Town Clerk The report of the Budget Committee – 2018 Capital Budget Review meeting of October 14, 2017, is subject to receipt by Council on October 24, 2017.