MINUTES - Budget Committee - 20000216
TOWN OF AURORA
BUDGET COMMITTEE MEETING REPORT
NO. 01-00
2000 OPERATING AND CAPITAL BUDGET
DRAFT #2
Council Chambers
Aurora Town Hall
Wednesday, February 16, 2000
ATTENDANCE
COUNCIL MEMBERS Mayor Jones in the Chair; Councillors Hartwell, Healy,
Hinder, Hogg, McKenzie, Morris, and West.
Councillor Griffith was absent.
STAFF MEMBERS Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Planning, Director of
Building Administration, Director of Leisure Services,
Director of Public Works, Fire Chief, Treasurer,
Operations Manager, Manager of Parks, and Leisure
Services Dept. Administrative Co-ordinator.
The Mayor called the meeting to order at 7:00 p.m.
I DECLARATIONS OF INTEREST
Mayor Jones declared an interest on report TR00-06 regarding the 2000 draft
operating budget for the portion of Corporate Services Department Budget,
specifically the By-law Enforcement budget account number 2040, as his spouse
is currently employed by the Town in this department. He did not take part in or
vote on any questions in this regard or attempt in any way to influence the voting
on such questions.
II APPROVAL OF AGENDA
Moved by Councillor McKenzie Seconded by Councillor Hartwell
THAT the content of the Agenda be approved as presented.
CARRIED
III PRESENTATIONS
Barbara Cribbett, Town Treasurer provided a detailed summary of the draft 2000
operating and capital budgets highlighting a number of components of the budget
including goals, review process, assessment growth comparisons, reserve funds,
and a number of other budget related issues.
Budget Committee Report No. 01-00 Page 2
Wednesday, February 16, 2000
IV SUBMISSIONS BY THE PUBLIC
There were no members of the public in the audience to provide additional
comments.
V STAFF REPORTS
A series of questions were raised by members of the committee relating to specific aspects
of the proposed budget, which were responded to by staff.
Discretionary Levels of Service
#1. Canada Day Celebrations Budget
Moved by Councillor West Seconded by Councillor Morris
That the Canada Day Celebrations budget be increased by $5,000 in
order to provide for additional funding for the fireworks display.
CARRIED
#2. Analysis of Reserve Accounts and Service Levels
Moved by Councillor Hogg Seconded by Councillor Morris
That staff be requested to do an analysis on the status of the reserve
funds and the impact on the rate of depletion of the funds based on the
projections of current expenditures;
And that the analysis address such issues as the current policy of Council
with respect to annual contributions to the reserve, how much has been
placed in the reserve on an annual basis, what is the impact of growth on
the reserve funds versus where they need to be, are the reserve funds in
arrears of projections, and when will the reserve funds be depleted;
And further that staff also provide an analysis of the current service levels
as compared to 5 and 10 years ago, identifying any decreases as well as
increases in levels of service provided by the Town.
CARRIED
#3 Economic Development
Moved by Councillor Hogg Seconded by Councillor Morris
That the proposed funding of $30,000 for economic development be
eliminated.
CARRIED
Budget Committee Report No. 01-00 Page 3
Wednesday, February 16, 2000
#4 Community Grants
Moved by Councillor Healy Seconded by Councillor Morris
That a review of the funding support for community grants be undertaken
to ensure that any proposed funding requests are in accordance with
Town policy.
CARRIED
#5 Part-time Nurse
Moved by Councillor Healy Seconded by Councillor West
That the budget for the part-time occupational health nurse be reduced by
$6,400.
CARRIED
#6 School Crossing Guard
Moved by Councillor Healy Seconded by Councillor Hogg
That the provision of a school crossing guard at the intersection of
Orchard Heights Blvd and Banff Drive be eliminated at the end of the
school year.
CARRIED
#7 Weekday Transit Service
Moved by Councillor Healy Seconded by Councillor Hogg
That the provision of weekday transit services be eliminated.
DEFEATED
#8 Student Transit Service
Moved by Councillor Hogg Seconded by Councillor Healy
That the provision of student transit services be eliminated.
DEFEATED
#9 Saturday Transit Service
Moved by Councillor Healy Seconded by Councillor Hogg
That the provision of Saturday transit services be eliminated.
CARRIED
Budget Committee Report No. 01-00 Page 4
Wednesday, February 16, 2000
#10 Contract Janitorial Services – Senior’s Centre
Moved by Councillor Hogg Seconded by Councillor West
That the cleaning contract for janitorial work at the senior’s centre be
discontinued, and that this service be provided by Town staff.
CARRIED
#11 Terry Fox Run
Moved by Councillor West Seconded by Councillor Hinder
That funding and staff support for the Terry Fox Run be eliminated and
further that staff report back on the amount of staff support that has been
provided in the past and recommend alternate program support that may
be considered.
CARRIED
Other Matters
#12 TR00-006 2000 Capital Budget Draft #2
Moved by Councillor West Seconded by Councillor Morris
That the 2000 Capital Budget totaling $17,791.830 be approved as
presented.
CARRIED
#13 Public Works – Roads Reconstruction Budget
Moved by Councillor Hogg Seconded by Councillor West
That any cost savings that may be achieved through the tendering and
construction process of the 2000 road construction projects be brought
back to Council for consideration of additional road construction work in
the current year or alternatively for reallocation to the reserve account.
CARRIED
#14 Parks/Public Works Fleet Replacement 10 Year Program
Moved by Councillor West Seconded by Councillor Morris
That the “10 year Fleet Replacement Program” indicating a need to
enhance present contributions to the Equipment Reserve to maintain the
current fleet be received
CARRIED
Budget Committee Report No. 01-00 Page 5
Wednesday, February 16, 2000
#15 Future Budget Presentation
Moved by Councillor Hartwell Seconded by Councillor McKenzie
That a target date of March 7th be established for the 2000 Operating Budget
to be brought forward to the Council Meeting for final approval including the
additional information requested by the Committee.
CARRIED
VI ADJOURNMENT
Moved by Councillor West
THAT the meeting be adjourned at 10:00 p.m.
CARRIED
(THE REPORT OF THE BUDGET COMMITTEE MEETING NO. 01-00 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
FEBRUARY 22, 2000 WITH THE EXECPTION OF ITEMS 7, 8 AND 9 WHICH WERE
DEFERRED TO THE FINAL BUDGET MEETING)
______________________ _________________________________
T. JONES, MAYOR B. PANIZZA, TOWN CLERK