Agenda (Appointed) - Mayor's Golf Classic Funds Committee - 20260603Town of Aurora
Mayor's Golf Classic Funds Committee
Meeting Revised Agenda
Date:Wednesday, June 3, 2026
Time:10 a.m.
Location:Video Conference
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of April 1, 2026 1
That the Mayor's Golf Classic Funds Committee meeting
minutes of April 1, 2026, be received for information.
1.
6.Delegations
7.Matters for Consideration
7.1 Application from Bereaved Families of Ontario - York Region; Re: Funding
for Continuation of Free Bereavement Support Programs
6
(Deferred from Mayor's Golf Classic Funds Committee meeting of April 1,
2026)
That the Application from Bereaved Families of Ontario - York
Region; Re: Funding for Continuation of Free Bereavement
Support Programs be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.2 Application from Huayun (Aurora) Multicultural Association; Re: Funding
for Rental Space for Senior Weekly Wellness and Cultural Activities
11
(Deferred from Mayor's Golf Classic Funds Committee meeting of April 1,
2026)
That the Application from Huayun (Aurora) Multicultural
Association; Re: Funding for Rental Space for Senior Weekly
Wellness and Cultural Activities be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.3 Application from CHATS - Community & Home Assistance to Seniors; Re:
Funding for Programs and Services for Older Adults Living in Aurora
19
That the Application from CHATS - Community & Home
Assistance to Seniors; Re: Funding for Programs and Services
for Older Adults Living in Aurora be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.4 Application from Aurora Hewy Christmas Classic; Re: Funding for Annual
Community Fundraising Event
25
That the Application from Aurora Hewy Christmas Classic; Re:
Funding for Annual Community Fundraising Event be received;
and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.5 Application from Victim Services of York Region; Re: Funding for Youth
Empowering Youth in York Region Program
29
That the Application from Victim Services of York Region; Re:
Funding for Youth Empowering Youth in York Region Program be
received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.6 Application from Voices of Joy Community Choir; Re: Funding for
Ongoing Operations and Expenses
33
That the Application from Voices of Joy Community Choir; Re:
Funding for Ongoing Operations and Expenses be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.7 Application from Active Minds Home Child Care Agency; Re: Funding for
Essential Equipment for Special Needs Child
36
That the Application from Active Minds Home Child Care
Agency; Re: Funding for Essential Equipment for Special Needs
Child be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
*7.8 Application from Dr. G.W. Williams Secondary School Grade 11 Students 41
Erke Baitukenova and Sitara Sisavang; Re: Funding for Educational
Beehive Project in Aurora
That the Application from Dr. G.W. Williams Secondary School
Grade 11 Students Erke Baitukenova and Sitara Sisavang; Re:
Funding for Educational Beehive Project in Aurora be received;
and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.9 Application from York Region Food Network; Re: Funding for Community
Meal Programs
53
That the Application from York Region Food Network; Re:
Funding for Community Meal Programs be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.10 Application from Hope House Community Hospice; Re: Funding for Hope
House Memorial Picnic Bereavement Support Event
58
That the Application from Hope House Community Hospice; Re:
Funding for Hope House Memorial Picnic Bereavement Support
Event be received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.11 Application from York Region Children's Fund; Re: Funding for Stay in
School Awards Program 2026-2027
64
That the Application from York Region Children's Fund; Re:1.
Funding for Stay in School Awards Program 2026-2027 be
received; and
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
7.12 Application from Tracy Smith, OH YES WE CAN; Re: Funding for OH YES
WE CAN After Dark 2026 Initiative
68
That the Application from Tracy Smith, OH YES WE CAN; Re:
Funding for OH YES WE CAN After Dark 2026 Initiative be
received; and
1.
That the Committee provide direction to:2.
Grant the funding request; ora.
Deny the funding request; orb.
Defer consideration of the funding request to a future
meeting.
c.
8.Informational Items
9.New Business
10.Adjournment
Town of Aurora
Mayor's Golf Classic Funds Committee
Meeting Minutes
Date:
Time:
Location:
Wednesday, April 1, 2026
10 a.m.
Video Conference
Committee Members: Angela Covert (Chair)
Robert Gaby
Manuel Veloso (Vice Chair)
Members Absent: Elliott Elia
Ping Zhang
Other Attendees: Jason Gaertner, Manager, Financial Management
Patricia De Sario, Deputy Clerk
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 10:03 a.m.
The Committee consented to consider Item 7.7 prior to item 7.6.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
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Mayor's Golf Classic Funds Committee Meeting Minutes
April 1, 2026 2
3. Approval of the Agenda
Moved by Manuel Veloso
Seconded by Robert Gaby
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of January 28,
2026
Moved by Robert Gaby
Seconded by Manuel Veloso
1. That the Mayor's Golf Classic Funds Committee meeting minutes of
January 28, 2026, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Application from Bereaved Families of Ontario - York Region; Re: Funding
for Continuation of Free Bereavement Support Programs
Moved by Robert Gaby
Seconded by Manuel Veloso
1. That the Application from Bereaved Families of Ontario - York Region;
Re: Funding for Continuation of Free Bereavement Support Programs
be deferred to a future meeting when the applicant can attend.
Carried
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Mayor's Golf Classic Funds Committee Meeting Minutes
April 1, 2026 3
7.2 Application from Equipe Francobotique; Re: Funding for Sponsorship of
First Lego League Robotics Team to Represent Canada at Mexico
International Open Championship
Moved by Manuel Veloso
Seconded by Robert Gaby
1. That the Application from Equipe Francobotique; Re: Funding for
Sponsorship of First Lego League Robotics Team to Represent Canada
at Mexico International Open Championship be received; and
2. That the Committee grant the funding request in the amount of $3,000.
Carried
7.3 Application from Marquee Theatrical Productions; Re: Funding for
Accessibility to Musical Theatre and Drama Programs for Aurora Residents
Moved by Manuel Veloso
Seconded by Robert Gaby
1. That the Application from Marquee Theatrical Productions; Re: Funding
for Accessibility to Musical Theatre and Drama Programs for Aurora
Residents be received; and
2. That the Committee grant the funding request in the amount of $5,000.
Carried
7.4 Application from Ping Fan Bel Canto Choral Society; Re: Funding for
Community Choral Programming for Aurora Residents
Moved by Manuel Veloso
Seconded by Robert Gaby
1. That the Application from Ping Fan Bel Canto Choral Society; Re:
Funding for Community Choral Programming for Aurora Residents be
received; and
2. That the Committee grant the funding request in the amount of $5,000.
Carried
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Mayor's Golf Classic Funds Committee Meeting Minutes
April 1, 2026 4
7.5 Application from Highview Public School; Re: Funding for School Lunch
Program
Moved by Manuel Veloso
Seconded by Robert Gaby
1. That the Application from Highview Public School; Re: Funding for
School Lunch Program be received; and
2. That the Committee grant the funding request in the amount of $5,000.
Carried
7.6 Application from Huayun (Aurora) Multicultural Association; Re: Funding for
Rental Space for Senior Weekly Wellness and Cultural Activities
Moved by Manuel Veloso
Seconded by Robert Gaby
1. That the Application from Huayun (Aurora) Multicultural Association;
Re: Funding for Rental Space for Senior Weekly Wellness and Cultural
Activities be deferred to a future meeting when the applicant can
attend.
Carried
7.7 Application from Canada Philharmonic Multicultural Association; Re:
Funding for Continued Operation of Women's Choir and Services to Aurora
Community
Moved by Robert Gaby
Seconded by Manuel Veloso
1. That the Application from Canada Philharmonic Multicultural
Association; Re: Funding for Continued Operation of Women's Choir
and Services to Aurora Community be received; and
2. That the Committee grant the funding request in the amount of $5,000.
Carried
8. Informational Items
None.
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Mayor's Golf Classic Funds Committee Meeting Minutes
April 1, 2026 5
9. New Business
None.
10. Adjournment
Moved by Manuel Veloso
Seconded by Robert Gaby
That the meeting be adjourned at 11:08 a.m.
Carried
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Response to Funding Clarification Request
Thank you for the opportunity to provide further clarification regarding our application.
Financial Hardship
Bereaved Families of Ontario – York Region is currently facing significant financial hardship. Our
organization provides all bereavement support programs free of charge and relies largely on
charitable donations and restricted funding sources to operate.
At present, the only stable funding we receive is through Ontario Lottery and Gaming charitable
gaming proceeds. However, these funds are restricted to supporting two specific program
staff positions and cannot be used for operational expenses, supplies, or other staffing costs.
Due to the lack of unrestricted funding, we have already had to eliminate salaried positions
that were not eligible to be funded through Lottery Commission proceeds. Our available
reserves are extremely limited. We currently have approximately $1,000 held in a bank reserve
account required to secure our credit card, leaving virtually no operating funds available.
We have applied for grants but have not received any recent funding, and we are currently
reliant on individual donations. To date, we have raised $1,847, which includes a $1,000
contribution from the Rotary Club.
Funding Request
We are requesting up to $5,000, which represents less than 50% of our overall fundraising
goal of $15,000.
The remaining funds are being pursued through community donations, local service
organizations, individual supporters, and upcoming fundraising initiatives.
The funds requested will help cover essential operating expenses, including program
supplies, phone services, and obligations related to two former employees whose positions
were not eligible to be funded through Lottery Commission proceeds.
Support from the Mayor’s Golf Tournament would provide immediate stability and allow us to
continue offering free grief support services to Aurora residents and families throughout
York Region while we work to secure longer-term funding sources.
We are deeply committed to ensuring that no individual in our community has to face grief alone
due to financial barriers.
Thank you for your consideration.
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CHATS Funding Request – Impact on Aurora Residents
Submitted to: Aurora Mayor’s Charity Golf Classic Funds Committee
Supporting Aurora’s Older Adults to Live Safely at Home
CHATS – Community & Home Assistance to Seniors is committed to helping older adults in
the Town of Aurora live safely, independently, and with dignity in their own homes and
community.
Aurora is home to a growing population of older adults, many of whom are living alone or
managing complex health conditions. As needs increase, access to reliable, community-
based supports becomes essential. CHATS plays a critical role in ensuring that Aurora
residents have access to the services they need to maintain their independence and
quality of life.
Local Reach and Impact in Aurora
Between April 2024 and March 2025, CHATS supported:
• 461 unique clients in Aurora
• Representing approximately 6.4% of our total client population
These individuals relied on CHATS services to meet their daily needs, maintain their health,
and remain connected to their community.
Summary of Services Delivered in Aurora
Program Clients Served Service/Volume
Assisted Living (Aurora Hadley) 15 9,001
Caregiver Support 35 302
Day Program 35 1,733
Home At Last (Hospital to Home) 54 289
Home Adaptation & Maintenance (HAMP) 11 40
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Program Clients Served Service/Volume
Home Help 29 918
Social & Congregate Dining 47 1,602
Meals on Wheels 49 4,199
Personal Care 4 41
Personal Support Service 2 152
Respite 18 1,687
Southlake Hospital to Home 46 181
Telephone Reassurance 14 251
Transportation 195 3,584
What This Means for Aurora Residents
These numbers represent real people in Aurora whose lives are directly improved through
CHATS services:
• Seniors receive nutritious meals delivered to their homes when they can no longer
cook for themselves
• Residents attend medical appointments through reliable transportation services
• Individuals returning home from hospital receive support to safely transition and
recover
• Caregivers receive relief and support, reducing burnout and improving family
wellbeing
• Isolated seniors stay connected through wellness programs, dining programs, and
reassurance calls
For many, these services are not just helpful, they are essential.
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A Story from the Community
Margaret*, an 84-year-old Aurora resident, lives alone in the home she shared with her late
husband. After a recent hospital stay, she found it increasingly difficult to manage daily
tasks such as preparing meals and attending medical appointments.
Through CHATS, Margaret began receiving Meals on Wheels, ensuring she had access to
nutritious food each day. Our Transportation service allowed her to attend follow-up
medical appointments safely, while Telephone Reassurance calls provided regular check-
ins and a sense of connection.
For Margaret, these services meant more than convenience, they restored her confidence
and independence. With CHATS’ support, she was able to remain in her home, avoid
further hospitalization, and stay connected to her community.
Her daughter, who lives out of town, shared that CHATS’ support has given her peace of
mind knowing her mother is safe, cared for, and not alone.
“I don’t know what we would do without CHATS. It means everything to know my mom can
stay in her own home.”
*Name changed to protect privacy.
Why Funding Matters
Funding from the Aurora Mayor’s Charity Golf Classic will directly support Aurora
residents by:
• Subsidizing services so no senior is turned away due to financial barriers
• Expanding access to essential supports such as Meals on Wheels and
Transportation
• Increasing capacity to meet the growing demand for in-home and community
services
• Supporting caregiver wellness and reducing strain on the healthcare system
Without these supports, many seniors would face increased isolation, declining health,
and potential hospitalization or premature long-term care placement.
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Community Benefit to Aurora
By investing in CHATS, the Aurora Mayor’s Charity Golf Classic is helping to:
• Enable seniors to age safely at home, where they want to be
• Strengthen the health and wellbeing of Aurora residents
• Support families and caregivers in the community
• Reduce pressure on hospitals and long-term care
• Build a more compassionate, connected community
Funding Request
CHATS respectfully requests a grant of $5,000 from the Aurora Mayor’s Charity Golf
Classic to support programs and services for older adults living in Aurora.
This funding will be used to help offset the cost of essential services, ensuring that Aurora
seniors can access the supports they need regardless of financial circumstances. A grant
of this size will directly contribute to delivering vital services such as meals, transportation,
and in-home care, making a tangible difference in the daily lives of local seniors and their
caregivers.
Conclusion
Support from the Aurora Mayor’s Charity Golf Classic will have a direct and meaningful
impact on the lives of older adults in Aurora. It ensures that seniors can continue to live
with dignity, independence, and a strong sense of belonging in the community they call
home.
Together, we can make a lasting difference for Aurora’s seniors and their families.
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Dear Friends and Supporters,
The Christmas Classic began years ago as a simple hockey game among friends right before
Christmas. That first year, we decided to collect a few donations to help a local family in
need — and from there, something truly special was born.
Today, the Aurora Hewy Christmas Classic has grown into an annual community tradition
held in honour of our late friend Kyle Hewitt — a beloved husband, father, brother, son,
friend, and passionate supporter of hockey in Aurora. The event was one of Kyle’s favourites,
and we’re proud to continue it in his memory.
Over the past 14 years, the Aurora Hewy Christmas Classic has raised over $250,000 to
support families in our community. Our goal has always been simple: to get funds directly
into the hands of those who need a little extra help — parents trying to put food on the table,
buy winter clothing, or make sure their kids have a gift to open on Christmas morning. We
work directly with local schools to ensure every dollar raised reaches those who need it
most. In just the past three years, we’ve given back nearly $100,000 to local families.
We want to extend our heartfelt thanks to all of you who have supported the Classic over the
years. Your generosity makes a real difference — and this year, we’re once again inviting
local businesses and community members to join us in making the season brighter for others.
If you’d like to support the 2025 Aurora Hewy Christmas Classic, here are a few ways to
help:
• Silent Auction Donations: Please contact Brad Savage at bradleypsavage@gmail.com
• Cash Donations: Please contact Brad Smith at brad.smith@sslgroup.ca
• Gift Card Donations for Families in Need: Please contact Elise
Volpe at evolpe@sympatico.ca or Jennifer Hewitt at jenlhewitt@yahoo.com
Event Details:
🏒🏒 The Hockey Tournament: December 20th, 12:00p.m. – 7:00 p.m.
📍📍 Location: Aurora Family Leisure Centre
🎉🎉 After Party: Harmony Hall (tickets available for both players and non-players)
Please note: tickets are limited!
2025 Organizing Committee:
Elise Volpe, Jamie Fryer, Sara & Ryan Boudreau, Jennifer Hewitt, Brad Savage, Dave Cox,
and Brad Smith
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Please note that we are not a registered charity — we’re simply a group of friends raising
money for our community. While we cannot issue tax receipts, we are happy to share details
about how all funds are allocated.
If you have any questions about the fundraiser, please don’t hesitate to reach out to any
member of the committee. And don’t forget to check out our Instagram page for updates and
event photos:
👉👉 @aurorachristmasclassic
Thank you for helping us continue Kyle’s legacy and make a difference this holiday season.
With gratitude and holiday cheer,
The Aurora Hewy Christmas Classic Organizing Committee
🌲🌲
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ABOUT VICTIM SERVICES OF YORK REGION
Victim Services of York Region is a non-profit, charitable agency that works in partnership with
York Regional Police and the O.P.P. to provide 24-hour emotional support and practical assistance
to persons victimized by crime or tragic circumstance.
Each year, Victim Services of York Region plays a vital role in our community, supporting thousands
of people who need it. They believe every person experiences the impact of a crime or tragedy in a
unique way and have made it their mission to help victims cope with the impact of a crime or
tragedy.
Victim Services of York Region helps people in our community through early interventions where
support and healing are focuses allowing community members to regain a sense of control over
their lives after a crime or tragedy.
The organization provides awareness programs that promote the benefits of health and healing.
Through outreach and education VSY is dedicated to prevention through education focusing on
healthy relationships in all areas of a person's life.
PROGRAMMING
VSY is available 24/7 to respond to incidents within the community. Through trauma -informed
support interventions, the VSY team help individuals come together to heal after traumatic events,
ultimately strengthening the fabric and resilience of our community.
This program is designed to offer immediate financial assistance to victims of Homicide (including
attempted murder), Serious Physical Assault, Domestic Violence, Sexual Assault, Hate Crime,
Human Trafficking.
FUNDRAISING INITIATIVE
This September, a dedicated group of volunteers and supporters will once again take the stage in
teams to raise critical funds and awareness for Victim Services through the 2026 Lip Sync Battle.
Last year’s event brought over 200 people to the Aurora Town Square to cheer on 5 teams of local
leaders as they performed their hearts out in support of this outstanding organization. Over
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$150,000 was raised as part of this event’s revival and we are looking forward to making even more
of an impact this year!
Part of the proceeds from Lip Sync Battle for Victim Services will support an important initiative in
our community. Youth Empowering Youth is a dynamic youth group dedicated to fostering social
justice awareness and empowering young people to develop creative and professional skills. As a
program under Victim Services of York Region (VSY), YEY operates with a mission to educate and
inspire youth to become active participants in creating equitable and inclusive communities.
Through innovative social media campaigns, YEY facilitates critical conversations on topics such as
equity, human rights, and social justice, using platforms like Instagram to engage with a diverse
audience. Ontario high school and university students play an integral role in the program,
contributing as writers, editors, artists, photographers, and videographers. Ontario high school
students are eligible to earn volunteer hours through this work to help them meet graduation
requirements.
In addition to raising awareness, YEY serves as a leadership incubator, equipping youth with
practical skills in project management, digital content creation, teamwork, and community
engagement. By offering mentorship and a platform for creativity, YEY help s young people develop
the tools they need to become informed and impactful leaders in their communities.
Each year, YEY supports approximately 100 youth who contribute roughly 50 hours/month of
volunteer work. Last year, 101 students participated in the program with 332 volunteer hours being
contributed to high school students. They directly impact their community with 1084 followers and
their profile visited 20, 100 times. Youth are engaging with their platform the most as profiles with
ages 25 and under make up 45% of social media engagement.
Please help us continue to offer Youth Empowering Youth in York Region by supporting this
initiative through the Aurora Mayor’s Charity Golf Classic Fund.
FUNDING REQUEST
$5,000
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Active Minds Home Child Care Agency
Aurora, Ontario
February 09, 2026
Mayors Golf Fund
Town of Aurora
Dear Grant Committee,
I am writing to request a grant of $5,000 from the Mayors Golf Fund to support a special needs
child attending the Active Minds Activity Centre, a licensed childcare facility in Aurora, Ontario.
This funding will specifically be used to purchase essential equipment that will greatly enhance
the child’s experience and development.
The child, GBK, faces unique challenges that require specialized equipment to ensure they can
participate fully in activities alongside their peers. Unfortunately, their parent, a dedicated single
mother, is currently a full-time student and is unable to provide the necessary financial support
for these crucial resources. Balancing her studies and the responsibilities of single parenthood
leaves little room for additional expenses, making this grant vital for GBK’s growth and
well-being.
Active Minds Activity Centre is committed to fostering an inclusive environment where all
children can thrive. The specialized equipment we aim to acquire will not only aid in GBK’s
physical development but also promote social interaction and emotional growth. Please see
letter attached from York Region Early Intervention.
We believe that with your support, we can make a significant difference in the life of this child
and help set a foundation for a successful future. We sincerely hope you will consider our
request and join us in empowering children with special needs.
Thank you for considering our application. We look forward to the possibility of your support.
Sincerely,
Shaheen Moledina
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Application to Aurora Mayor's Charity Golf Classic Fund
Date: March 9, 2026
To: Mayor's Golf Classic Funds Committee
Town of Aurora
100 John West Way
Aurora, Ontario L4G 6J1
From:
Erke Baitukenova
Sitara Sisavang
Grade 11 Students, IB Program
Dr. G.W. Williams Secondary School
Re: Funding Application for Educational Beehive Project in Aurora
Dear Members of the Aurora Mayor’s Charity Golf Classic Committee,
We are writing to formally apply for funding support from the Aurora Mayor's Charity Golf
Classic Fund for our student-led educational beehive project at the Aurora Arboretum or an
appropriate Aurora park. We are requesting $2,980 (including HST) to help establish this
three-year initiative that combines scientific education with community service.
Background and Mayor's Office Support
On February 10, 2026, we wrote to Mayor Tom Mrakas requesting approval and support for a
student-led beekeeping project in Aurora. We’re excited to receive a supportive response from
Katherine Marsden, administrator in the Office of the Mayor, on February 17, 2026. In her
response, Ms. Marsden wrote:
"Thank you so much for bringing this to the Mayor's attention. It sounds like a wonderful
initiative. We are exploring the approvals with our Parks division as well as the Aurora
Arboretum team and will get back to you soon. In terms of funding, you are welcome to apply to
the Mayor's Golf Charity fund, which can provide up to $5,000 per project."
Following this encouragement, we have developed a comprehensive budget and
implementation plan, working closely with our school supervisor, Ms. Zahra Murad, and
experienced beekeeping mentors.
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Project Overview
Educational Purpose
This project is part of our International Baccalaureate CAS (Creativity, Activity, Service)
component and integrates hands-on learning in science. All activities will be supervised,
measured, and documented according to scientific methodologies.
Community Benefit
According to Earth.org, in the past decades honey bee numbers in North America have
plummeted due to habitat loss, pesticide use, and climate change. Our project aims at helping
with pollination in our town of Aurora. Also, all honey harvested from the hives will be examined
and donated to a local seniors' residence, combining scientific learning with community service.
This is a non-profit project.
Location and Safety
We propose placing two hives in a low-traffic area of the Aurora Arboretum or Parks division, in
consultation with Town staff. The project will follow recognized beekeeping best practices, use
professional safety equipment, and operate under guidance from experienced adults.
Sustainability and Continuity
The project is designed as a three-year initiative to allow knowledge transfer to younger
students as we graduate. Winterization, pest management, and colony health monitoring will be
core components throughout. The hives will be treated as a community educational asset, with
registration ideally held by the Town of Aurora, Arboretum Operations, or a designated
municipal partner.
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Total Project Budget and Funding Sources
The complete first-year budget totals $6,106.52 (including 13% HST). We have structured a
multi-source funding approach to make this project financially sustainable:
Funding Breakdown:
Funding Source
Amount
(with
HST)
Percentag
e Coverage
TD Friends of the
Environment Foundation
(via school) 2690 43%
Honey extraction &
winterization project
Aurora Mayor's Charity
Golf Classic (this
application) 3014 48%
Initial beehive setup: bees,
hives, safety gear, disease
management, transportation
Parents/Students 603 10%
Family contribution (logging
tools, registration, contingency)
TOTAL $6, 100% Complete first-year budget
Aurora Mayor's Golf Classic Funding Request: $3,014
We respectfully request $2,980 from the Aurora Mayor's Charity Golf Classic Fund to cover the
project's essential startup costs. This funding will cover:
Please refer to the Google spreadsheet for the detailed allocation of requested funds.
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Why These Items Come First (Timeline Explanation)
We are requesting Aurora funding for items needed for immediate spring startup (April-May
2026): purchasing bees, setting up hives, acquiring safety equipment, and establishing the
colonies. These are upfront costs that must be paid before the project can begin.
The honey extraction equipment and winterization supplies (totaling $2,691) will be needed later
in the season, October-November 2026, and will be the subject of a separate funding
application through our school to the TD Friends of the Environment Foundation. Because TD
FEF does not fund past expenses, timing our application for fall equipment makes sense: if
approved, the funding will arrive exactly when needed for honey extraction and winter
preparation.
Educational and Community Impact
This project delivers measurable benefits to multiple stakeholders:
For Students:
- Creativity, activity and service
- Hands-on STEM learning
- Scientific research skills and documentation
- Responsibility and long-term project management
- Understanding of agriculture, pollination, and food systems
For the Community:
- Donated honey to local seniors' residence (estimated 40-60 lbs annually)
- Public education about pollinators and environmental stewardship
- Living educational resource at Aurora Arboretum
- Model for youth-led environmental initiatives
For the Environment:
- Support for pollinator populations
- Demonstration of urban beekeeping best practices
- Contribution to local biodiversity and plant pollination
- Climate and environmental awareness
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Project Metrics and Accountability
We are committed to transparency and accountability:
- May, July, September, November—progress reports to the Town and funding
partners
- Scientific documentation of colony health, honey production, and environmental
observations
- Photographic and written records of all activities
- Community engagement through potential public tours and educational sessions
- Financial accountability with receipts and documentation for all expenditures
Why This Project Deserves Support
1. Student Leadership: This is a genuine student-led initiative, conceived and managed by
Grade 11 students with an authentic passion for science and community service.
2. Educational Excellence: Aligns with IB CAS requirements and Ontario curriculum in biology,
chemistry, and environmental science.
3. Community Partnership: A collaborative model involving students, the school, Town of
Aurora, the Arboretum, and local seniors.
4. Sustainability: Three-year design with a knowledge transfer plan to another IB student
ensures continuity beyond our graduation.
5. Safety and Professionalism: Guided by experienced mentors, using proper equipment,
following industry best practices.
6. Measurable Impact: Clear metrics (colony survival, honey production, student learning hours,
community donations).
7. Environmental Stewardship: Addresses pollinator decline, a critical environmental issue.
8. Non-Commercial Nature: All honey donated; this is education and service, not business.
Funding Gap: If the Aurora grant is not received, we would need to rely on additional family
contributions or a reduced project scope (fewer colonies, delayed start, or elimination of critical
safety equipment).
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Conclusion
We are grateful for the Mayor's Office encouragement and the opportunity to apply to the
Mayor's Golf Classic Fund. This project represents exactly the kind of youth initiative that makes
Aurora a vibrant, forward-thinking community: students taking initiative, applying their education
to real-world challenges, and giving back to their community.
With your support, we will establish a sustainable, educational beekeeping project that benefits
students, seniors, the environment, and the broader Aurora community. We are committed to
making this project a success and a model for future student-led environmental initiatives.
We request $2,980 from the Aurora Mayor's Charity Golf Classic Fund and thank you for your
consideration of this application.
Should you require any additional information, budget details, or clarification, please do not
hesitate to contact us or our school supervisor, Ms. Zahra Murad.
---
Respectfully submitted,
Erke Baitukenova
Grade 11 Student, IB Program
Dr. G.W. Williams Secondary School
Email:
Sitara Sisavang
Grade 11 Student, IB Program
Dr. G.W. Williams Secondary School
Email:
CAS Supervisor:
Ms. Zahra Murad
Dr. G.W. Williams Secondary School
Email: zahra.murad@yrdsb.ca
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Attachments: (Pending)
1. Detailed Itemized Budget (Google spreadsheet)
2. Project Timeline
3. Previous correspondence with the mayor's Office (February 17, 2026)
4. Letters of support (ask Murad & Gazaneo)
Application submitted online via webforms.aurora.ca
*This application is being submitted in April 2026 for the spring 2026 project initiation. A
separate application for fall equipment (honey extraction and winterization) is planned to be
submitted in April by Dr. G.W. Williams Secondary School to TD Friends of the Environment
Foundation, timed to coincide with October-November 2026 equipment needs.
Page 49 of 74
Students: Erke Baitukenova & Sitara Sisavang | Dr. G.W. Williams Secondary School
CATEGORY ITEM QTY UNIT COST SUBTOTAL HST (13%)TOTAL + HST
5-Frame Nucleus Colonies (Nucs 2 $275.00 $550.00 $71.50 622
Subtotal - Bees & Colonies 622
Complete Langstroth Hive Kits (10 2 $285.00 $570.00 $74.10 644
Additional Deep Brood Box with F 2 $95.00 $190.00 $24.70 215
Queen Excluder 2 $18.00 $36.00 $4.68 41
Hive Stand (wooden or metal)2 $45.00 $90.00 $11.70 102
Inner Covers 2 $22.00 $44.00 $5.72 50
Telescoping Outer Covers 2 $35.00 $70.00 $9.10 79
Subtotal - Hive Equipment 1,131
Full Beekeeping Suit with Veil 2 $95.00 $190.00 $24.70 215
Beekeeping Gloves (leather)2 $28.00 $56.00 $7.28 63
Smoker (stainless steel)1 $45.00 $45.00 $5.85 51
Hive Tool 2 $12.00 $24.00 $3.12 27
Subtotal - Protective Gear 356
Lyson 4-Frame Electric Extractor 1 $1,495.00 $1,495.00 $194.35 1,689
Uncapping Knife (electric)1 $85.00 $85.00 $11.05 96
Honey Strainer/Filter 1 $35.00 $35.00 $4.55 40
Food-grade Buckets (5-gallon)2 $18.00 $36.00 $4.68 41
Honey stickers 100 $2.00 $200.00 $26.00 226
Honey Jars with Lids (case of 24)4 $35.00 $140.00 $18.20 158
Subtotal - Honey Extraction 2,250
Varroa Mite Treatment (Apivar str 2 $42.00 $84.00 $10.92 95
Formic Acid Treatment (Mite Awa 2 $35.00 $70.00 $9.10 79
Oxalic Acid Vaporizer 1 $125.00 $125.00 $16.25 141
Entrance Reducers 2 $8.00 $16.00 $2.08 18
Screened Bottom Boards (for mon 2 $38.00 $76.00 $9.88 86
Subtotal - Disease & Pest Management 419
Insulated Hive Wraps 2 $45.00 $90.00 $11.70 102
Insulation board 2 $50.00 $100.00 $13.00 113
Winter Patties (protein supplemen 4 $18.00 $72.00 $9.36 81
Sugar Blocks/Fondant (emergenc 4 $12.00 $48.00 $6.24 54
Mouse Guards 4 $6.00 $24.00 $3.12 27
Moisture Quilts/Absorbers 2 $28.00 $56.00 $7.28 63
Subtotal - Winterization 440
Magnifying Glass/Observation To 2 $22.00 $44.00 $5.72 50
Field Notebooks/Documentation 2 $15.00 $30.00 $3.90 34
Reference Books (beekeeping gu 2 $35.00 $70.00 $9.10 79
Subtotal - Educational Supplies 163
Vehicle Mileage (to Aurora Arbore 30 $1.00 $30.00 $3.90 34
Equipment Transport (initial setup 4 $50.00 $200.00 $26.00 226
Extraction / Honey transportation 4 $50.00 $200.00 $26.00 226
Subtotal - Transportation 486
Ontario Beekeepers Association M 1 $65.00 $65.00 $8.45 73
Provincial Apiary Registration 1 $25.00 $25.00 $3.25 28
Liability Insurance (if required)1 $100.00 $100.00 $13.00 113
Subtotal - Registration & Insurance 214
Replacement frames/foundation 1 $75.00 $75.00 $9.75 85
Emergency supplies/repairs 1 $100.00 $100.00 $13.00 113
Fuel for smoker (pine needles/bur 1 $25.00 $25.00 $3.25 28
Subtotal - Contingency 226
TOTAL PROJECT COST 6,307
42.65%2,690
47.78%3,014
Erke and Sitara's Parents (G, I, J)9.56%603
Ocean Action
Aurora Mayor’s Charity Golf Classic
EDUCATIONAL BEEHIVE PROJECT - ITEMIZED BUDG
A. BEES & COLONIES
B. HIVE EQUIPMENT
C. PROTECTIVE GEAR
D. HONEY EXTRACTION
E. DISEASE & PEST MGMT
F. WINTERIZATION
G. LOGGING TOOLS
H. TRANSPORTATION
I. REGISTRATION & INSURANCE
J. CONTINGENCY
Page 50 of 74
From: Еrke Baitukenova <akerke.baitukenova@gmail.com>
Date: Thu, May 28, 2026 at 4:52 PM
To: Volpintesta, Matt <MVolpintesta@aurora.ca>
Cc: zahra.murad@yrdsb.ca <zahra.murad@yrdsb.ca>,
Sitarasfs@gmail.com <Sitarasfs@gmail.com>, <leila.kulbayeva@gmail.com>, Marsden,
Katherine <KMarsden@aurora.ca>, Mrakas, Tom <TMrakas@aurora.ca>
Dear Mr. Volpintesta,
Thank you very much for your email and for supporting our project. The location you
mentioned near the Arboretum nursery sounds like a very practical site for the hives.
Each response provided is numbered according to the questions in the previous email
1. Hive inspection frequency (including summer months)
From installation in June, we plan to inspect the hives every 7–10 days during the first
month, then about every 2 weeks from July to October, unless weather or hive health
requires more frequent visits. During July and August, when school is not in session, we will
continue regular inspections with our adult beekeeping mentors.
Honey harvesting and winterization will happen around October–November, depending on
the weather. Honey extraction will be done at home (we only take frames; the colony stays
at the Arboretum). In late fall and winter, we will do quick visual checks from outside to
make sure the hives are intact, and if needed, a further inspection will be done.
2. Footprint of the setup
The area needed encompasses two Langstroth hive stands with hives: about 2 m wide × 1
m deep in total, and a safe working area around them: roughly 4 m × 4 m.
According to the Bees Act of Ontario, "No person shall place hives or leave hives containing
bees within 30 metres of a property line separating the land on which the hives are placed
or left from land occupied as a dwelling or used for a community center, public park or
other place of public assembly or recreation, and no person shall place hives or leave hives
containing bees within 10 metres of a highway" (Law Document English View, 2014).
Ideally, the entrances would face east or southeast so the morning sun warms the hives
and the bees can start foraging early. It is helpful if there are flowering plants within about 2
km. We are happy to follow any siting guidelines the Town prefers, including entrance
direction or fencing. While not ideal, it is also possible to move an established colony later
if needed.
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3. Length of the initiative
The project is planned as a multi-year educational initiative, with an initial duration of three
years. As Grade 11 students, we will set up the hives and routines in the first year and then
train younger students to continue the project after we graduate. Our goal is for the hives to
stay as a joint educational and community project for the Town of Aurora and Dr. G.W.
Williams Secondary School, as long as Parks staff are comfortable and the hives remain
healthy.
Our application for funding from the Aurora Mayor’s Golf Charity Fund will be reviewed on
June 3. We would be very happy to meet on site with you and/or Arboretum staff for 10-15
minutes before that meeting to look at the proposed location and confirm that our
footprint, access, and safety plans work for the Town. Just let us know a couple of available
time slots in the coming days, and one of us, as well as our parents/beekeeping mentors,
will stop by.
Thank you again for your guidance and support. Please let us know if you need any other
information.
Best regards,
Erke Baitukenova
Sitara Sisavang
Grade 11 Students, IB Program
Dr. G.W. Williams Secondary School
Page 52 of 74
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Application to Receive Funds
The Aurora Mayor’s Charity Golf Classic has raised over $1 million to date and has financially assisted several
community organizations to provide much needed services to residents living in the Town of Aurora. Recipient
selection is conducted annually by the application review and disbursement committee of the Town of Aurora
Mayor’s Charity Golf Classic and is based on the information provided in this application.
Funding Criteria and guidelines;
Individual applicants and community groups must demonstrate financial hardship or a limited means to
retain funds in another manner. Individual applications demonstrating financial hardship will be kept
confidential.
Individuals and organizations may not receive funding for more than two consecutive years.
Funding requests for more than $5,000 in a calendar year will not be accepted.
Funding requests for more than 50% of an initiative will not be considered and applicants must demonstrate
how the remaining funds will be or have been obtained
Applications should demonstrate a benefit to the residents of the Town of Aurora that receiving the funding
will provide
Successful applicants will be required to report back in any way they deem appropriate regarding the
utilization of funds within six (6) months of receiving funds
Name of Individual or Community Group *
York Region Food Network
What percentage of your organization’s clients reside in Aurora? *
40%
Address
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Street Number and Name *
17665 Leslie Street, Unit 19
City/ Town *
Newmarket
Province *
Ontario
Postal Code *
L3Y 3E3
Contact Information
Email Address *
joannew@yrfn.ca
Phone Number *
(905) 841-3101
On a separate document, please outline your initiative and any supporting documentation you have.
The information being provided should align with the funding criteria guidelines found above. Please
attach your documentation with this this form.
Page 54 of 74
April 20th, 2026
Town of Aurora Mayor’s Golf Committee
100 John West Way, Box 1000
Aurora, ON L4G 6J1
Dear Golf Committee;
Food is joy. It brings people together. It puts a smile on one’s face. It is a vital element of celebrations and get
togethers. It's integral to our culture and social connections, and in York Region, 1 in 5 households (22.1% of
households), are experiencing food insecurity. Tens of thousands of York Region residents are experiencing the
mental health impacts of living with food insecurity, including chronic worry, anxiety, stress and depression. Many
are experiencing social isolation as they cannot go out for lunch with colleagues, contribute to potlucks or go out
for dinner with family or friends. And the same impacts affect children, not being able to invite friends over, as
the cupboards are bare.
York Region Food Network is a charitable organization that works in all nine municipalities of York Region to offer
vital programs and services to support food security. We also educate and advocate for actions to reduce food
insecurity. Our Vision: Food for health, Food for All.
Whether it’s at a drop-in meal in our community gardens or in community kitchens across the Region, York Region
Food Network connects residents to good food in spaces that are welcoming, inclusive, and respectful.
The programs/services we provide are:
Community Meals: We provide a complimentary, healthy lunch every Tuesday, and provide a welcoming place
where anyone can enjoy a freshly made delicious meal, connect with others and access information on
community resources. Since February 2026, we have been piloting a monthly drop-in Coffeehouse in Aurora in
partnership with the Salvation Army Northridge.
Affordable Fresh Food Markets: Offering fresh fruits and vegetables at a fraction of the retail cost. York Region
Food Network works with local farmers and suppliers to provide Affordable Fresh Food Markets. We operate 6-7
markets weekly in communities across York Region (including Aurora).
Kitchen Programs: Cooking classes and workshops including Community Cooks and Kids in the Kitchen
Urban Agriculture/Community Gardens: York Region Food Network operates 5 community gardens. These
gardens are designed to bring the community together by sharing the work and sharing the harvest. Participants
have an opportunity to share their skills and learn from others. These gardens are open to all York Region
residents.
York Region Food Council: The multi-disciplinary group is made up of representatives across the food system,
including farmers, distributors, academics, governments and community members, and actively works to build
collaborations within the York Region food system through research, education and food system development.
The York Region Food Council is home to several working groups including the York Region Community Garden
Network, Emergency Food Access Cluster, Youth Food Committee and Community Engagement Group.
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Seed Library: York Region Food Network’s Seed Library aims to make seeds accessible to everybody in our
community.
Our funding request is for $5,000 for our Community Meal programs in collaboration with the Northridge
Community Church of The Salvation Army Central York. Food insecurity negatively impacts one’s physical, mental
and social health and wellbeing. These impacts manifest themselves through greater vulnerability of:
infectious diseases
heart disease
hypertension
chronic conditions like depression and anxiety disorders
low confidence
loneliness
social isolation
This project addresses the mental and social health impacts associated with food insecurity by offering weekly
meals where participants have the opportunity to:
Build friendships and social networks
Connect with community resources
Access a healthy meal
Build confidence and resiliency
Learn about volunteer, training and other opportunities in the community
This project will target residents who are living with food insecurity in Aurora. From 2011 to 2025, York Region
Food Network’s main office and programming space was at the south end of Aurora and 75-80% of our
community meal participants resided in Aurora and Oak Ridges. Since September 2025, York Region Food
Network’s main office and programming in Aurora transitioned to Newmarket as the owners decided to sell the
building we were renting in Aurora. Only 5% of the folks we were supporting in Aurora have come to
Newmarket to access our services and programs. This demonstrates to us that many of our former participants
in Aurora are missing out on vital community food supports. As a result of this project, we will be able to
relaunch a regular and consistent community meal in Aurora that would target Aurora residents who are living
on low-income, seniors, newcomers and refugees, people living with disabilities, and BIPOC community
members. Through this project, participants will have the opportunity to learn about other programs offered by
York Region Food Network, including our community gardens and culinary programs. We will also bring in
additional community organizations so we can educate participants on services that are available in the
community (e.g. mental health support) and connect participants to these supports through means that are
non-stigmatizing. Funds from the Aurora Mayor’s Charity Golf Tournament would be used for part-time staff
hours and food. The part-time staff hours will be used to coordinate volunteers to execute 8 community meals
(2 monthly), 8 Affordable Fresh Food Markets (with Market Bucks) (2 monthly), 2-4 food skills workshops
(cooking, sprouting, preserving, Kids in the Kitchen). Resources will also be used for an honorarium for
custodial services and for the Market Co-Lead.
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As a result of this initiative, we expect participants’ mental and social health will benefit. The outcomes we expect
to see are:
Participants feel less socially isolated
Participants have stronger social networks
Participants have increased awareness about community
services available to them
Participants have a sense of belonging
Participants have regular access to a healthy meal
To determine our success in achieving the above-desired outcomes, we will measure:
% of participants who report increased social connections
% of participants who feel less socially isolated
% of participants who are more aware of resources available in the community
# of people accessing meals
# of meals prepared and served
These outcomes will be measured through pre-and-post initiative surveys, feedback forms and testimonials, staff
observation, data collection during the weekly meal and interviews/conversations with the participants.
This program will target people living with food insecurity. Based on peer-reviewed research that is available,
people who are the most vulnerable to food insecurity are people living on low-income, people living with a
disability, seniors, newcomers and refugees, and Black, Indigenous and People of Colour. York Region Food
Network will work actively with community partners to ensure that we are promoting this program to Aurora
residents to ensure that the appropriate wrap-around supports (e.g. transportation, translation) are available to
participants.
York Region Food Network offers a three-pillar approach to food insecurity:
1. We offer services (such as meal programs, Community Breakfast, Affordable Fresh Food Markets, Good
Food Box and gleaning) that provide access to fresh foods to ensure people have access to food right now.
2. We offer programs (such as community gardens and cooking classes) to build skills, confidence and
reduce social isolation.
3. We work with hundreds of stakeholders in the community to educate and advocate food insecurity, and
to build a more coordinated food system.
Thank you for considering our request for support. If you have any questions, please contact:
Joanne Witt, Director of Fund Development
York Region Food Network
joannew@yrfn.ca 905-841-3101 x202
Page 57 of 74
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Application to Receive Funds
The Aurora Mayor’s Charity Golf Classic has raised over $1 million to date and has financially assisted several
community organizations to provide much needed services to residents living in the Town of Aurora. Recipient
selection is conducted annually by the application review and disbursement committee of the Town of Aurora
Mayor’s Charity Golf Classic and is based on the information provided in this application.
Funding Criteria and guidelines;
Individual applicants and community groups must demonstrate financial hardship or a limited means to
retain funds in another manner. Individual applications demonstrating financial hardship will be kept
confidential.
Individuals and organizations may not receive funding for more than two consecutive years.
Funding requests for more than $5,000 in a calendar year will not be accepted.
Funding requests for more than 50% of an initiative will not be considered and applicants must demonstrate
how the remaining funds will be or have been obtained
Applications should demonstrate a benefit to the residents of the Town of Aurora that receiving the funding
will provide
Successful applicants will be required to report back in any way they deem appropriate regarding the
utilization of funds within six (6) months of receiving funds
Name of Individual or Community Group *
Hope House Community Hospice
What percentage of your organization’s clients reside in Aurora? *
40 %
Address
Page 58 of 74
Street Number and Name *
15105 Yonge Street
City/ Town *
Aurora
Province *
Ontario
Postal Code *
L4G 1M3
Contact Information
Email Address *
r.flanagan@hopehousehospice.com
Phone Number *
(905) 727-6815
On a separate document, please outline your initiative and any supporting documentation you have.
The information being provided should align with the funding criteria guidelines found above. Please
attach your documentation with this this form.
Page 59 of 74
A community where no one journeys alone through illness or grief. hopehousehospice.com
15105 Yonge Street, Unit 105
Aurora, ON L4G 1M3
905-727-6815
info@hopehousehospice.com
About Us:
Hope House Community Hospice (formerly Hospice Aurora-King-Richmond Hill)
Spearheaded from our head office located in Aurora, Hope House is a volunteer-driven
community agency offering specialized services and support to those diagnosed with life-
threatening illness, their family and caregivers, and those who are bereaved. Hope House has
been an important service organization for those residing in Aurora for 44 years. The generous
support of our donors and community partners allows us to offer all of our programs free of
charge to participants. And we could not do this without your help.
The support that Hope House Community Hospice offers means that people do not have to face
their journey through grief or critical illness alone – that they can have the supports and
services of a team that are experts in providing hospice care, so that we can make that journey
just a little bit easier, a little bit more supported and a little less scary – and that’s what we do.
Hope House supports everyone of all ages - children, teens and adults. We p rovide
professionally trained and compassionate visiting volunteers to clients in their homes, children’s
grief camps, caregiver and bereavement support – both 1-to-1 counselling and group, education
and wellness programs. At Hope House the focus is on quality of life and support of the whole
person.
Our Request:
The team at House House is planning our first annual Hope House Memorial Picnic taking place
on June 27st, 2026 at Lambert Willson Park in Aurora, with a start time of 11 a.m.
Our memorial picnic for hospice will be a therapeutic, community-focused gathering designed
to honor loved ones in a relaxed, natural setting. Featuring an onsite BBQ , shared activities and
memories, and tributes like photo displays, it serves as a bereavement support event, allowing
families to celebrate lives in a comforting, informal environment.
For this year’s picnic HOSPICE Clients and Families will be invited to “share the journey” with
volunteers and staff. Approximately 75 people are expected to be in attendance.
The day will feature fun art activities for children and adults, picnic meal, extra treats such as
popcorn and ice cream, and moments where loved ones are remembered.
The total cost to host this year’s picnic is $6,450 and our request to the Mayor’s Golf Committee
is for $2,825 in funding to support this event.
Page 60 of 74
A community where no one journeys alone through illness or grief. hopehousehospice.com
15105 Yonge Street, Unit 105
Aurora, ON L4G 1M3
905-727-6815
info@hopehousehospice.com
We are fortunate that the Aurora Lions Club has offered to bring their portable BBQ and provide
hamburgers, hotdogs and drinks for all of the picnic participants, free of charge to Hope House.
And Hope House Hospice itself, will cover the costs of the client gift. Items are outlined in the
event budget which is attached below. We are requesting a little less than 50% of the overall
budget.
For many Aurora residents Hope House provides access, close to home, to specialized and
unique hospice programs and supports. You can see how your funding will help support some of
our community’s most vulnerable people and we want to thank you for that.
Thank you for your consideration.
Sincerely,
Rhonda
Hope House Community Hospice
Memorial Picnic Event – Budget
Event Supplies & Activities
Item Quantity Unit
Cost
Total
Cost
(CAD)
Catering: BBQ package
includes On-Site Coordinator
and servers; Portable BBQ
equipment; Meats: 8oz all
75 13.45 $1,008.75
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A community where no one journeys alone through illness or grief. hopehousehospice.com
15105 Yonge Street, Unit 105
Aurora, ON L4G 1M3
905-727-6815
info@hopehousehospice.com
beef hamburger, all beef and
vegetarian hotdogs; Buns;
Condiments, Ketchup,
Mustard, Relish, Mayonnaise,
DRINKS (Included 1-Per
Person) - Soft Drinks or
Bottled Water; 1 single serve
bag of potato chips.
Client Gift -
Back Pack filled
with Hope
House Items
i.e. Back Pack
($10 each)
Baseball Cap
($5 ea), Water
Bottle ($2 ea),
Aromatherapy
Oil ($5), Pen
($1 ea) and
Flashlight ($2
ea)
75 25 $1,875.00
Forget-me-not
pots (Dollar
Store)
75 $1.00 $75.00
Forget-me-not
seed packets
120
packets N/A $123.00
Miracle-Gro
soil 6 bags N/A $90.00
Sweets (fruit,
cookies,
juices)
N/A N/A $200.00
Disposable
cutlery, plates,
cups &
napkins
(estimated)
For 75
people N/A $60.00
Memory
hearts 2 $30.00 $60.00
Poster paper N/A N/A $250.00
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A community where no one journeys alone through illness or grief. hopehousehospice.com
15105 Yonge Street, Unit 105
Aurora, ON L4G 1M3
905-727-6815
info@hopehousehospice.com
& markers
(children’s
body activity)
Materials for
adult activity
(i.e. rock
painting and
origami)
N/A N/A $250.00
Bubbles (100
bottles,
estimated)
100 N/A $50.00
Rentals & Permits
Item Details Total Cost
(CAD)
Popcorn
machine
rental
50 servings
included (kernels,
butter, salt &
bags)
$95.00
Pink cotton
candy cart
rental
50 servings
included (floss
sugar & cones),
delivery only
$149.00
Town of
Aurora –
Rental Permit
Fee
N/A $1,096.57
Budget Summary
Subtotal (before tax): $5,708.57
Ontario HST (13%): $742.11
Total Cost (including tax): $6,450.68
Notes:
• HST calculated at 13% in accordance with Ontario tax rates.
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In support of
Charitable Registration Number 83174 0634 RR0001
16915 Leslie Street • Kennedy Place • Newmarket • Ontario • L3Y 9A1 • 905-895-2318
May 08, 2026
The Aurora Mayor’s Charity Golf Classic
Attn: Selection Committee
Re: Funding Request – York Region Children’s Fund Stay in School Awards Program 2026/27
Dear Members of the Selection Committee,
On behalf of the York Region Children’s Fund (YRCF), thank you for considering our application
for support through the Aurora Mayor’s Charity Golf Classic. We are respectfully requesting
$5,000 to assist with the strengthening of our Stay in School Awards Program for the 2026/27
school year.
The York Region Children’s Fund is dedicated to improving the lives of children and youth
connected to the York Region Children’s Aid Society (YRCAS) by providing opportunities and
support that help them succeed academically, socially, and emotionally. The youth we support
often face significant barriers, including financial instability, housing insecurity, trauma, and
limited family support. For many, educational achievement can feel out of reach without
encouragement and community investment.
The Stay in School Awards Program was created to recognize resilience, perseverance, and
educational commitment among youth in care and those receiving support through YRCAS. The
program provides financial support to youth pursuing post-secondary education,
apprenticeships, and skilled trades. Beyond financial assistance, the program sends an
important message to these young people: their community believes in them and wants them to
succeed.
In recent years, the program has helped students pursue university degrees, skilled trades, and
creative careers, while also increasing confidence and school engagement among younger
recipients. Many youths supported through the initiative are the first in their families to complete
high school or pursue higher education. Their success stories continue to demonstrate the long-
term impact that encouragement and practical support can have on vulnerable youth.
Unfortunately, during 2025, YRCF experienced a decline in donations and community
fundraising revenue. As a result, we were only able to support a limited number of students
through the Stay in School Awards Program. This reduction in available funding meant that
deserving youth who would normally qualify for assistance could not receive the same level of
support as in previous years.
As we prepare for the 2026/27 school year, our goal is to strengthen the Stay in School Awards
Program so that more youth can access educational encouragement and support at a critical
stage in their development. Funding from the Aurora Mayor’s Charity Golf Classic would directly
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help us increase the number of awards provided to children and youth across York Region,
including residents of Aurora, while helping offset educational costs such as school supplies,
technology, textbooks, and tuition-related expenses.
The requested $5,000 represents less than 50% of the overall program budget. Additional
funding will continue to be secured through community donations, fundraising initiatives, and
grant opportunities. Despite recent financial challenges, YRCF remains committed to ensuring
vulnerable youth have access to opportunities that promote educational success and long-term
independence.
The need for this support continues to grow. Youth connected to child welfare systems
statistically face lower graduation rates and greater barriers to post-secondary success than
their peers. Programs such as Stay in School help bridge that gap by providing both practical
assistance and meaningful recognition that motivates students to continue pursuing their goals.
Should we be selected as a recipient, YRCF would be pleased to provide a follow-up report
within six months outlining how the funds were utilized and the impact achieved through the
program.
Thank you for your consideration and for the continued impact the Aurora Mayor’s Charity Golf
Classic has on organizations serving vulnerable members of our community. Your support helps
create opportunities, inspire confidence, and change the trajectory of young lives.
Please don’t hesitate to contact me at peta-gayb@yorkcas.org if you have any questions or
require further information.
Peta-gay Batten,
Senior Administrative Assistant
York Region Children’s Fund
peta-gayb@yorkcas.org
Phone: 289-264-3677
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Grant Application
Aurora Mayor's Charity Golf Classic | OH YES WE CAN — By Tracy Smith
Name of Individual or Community Group:
Tracy Smith / OH YES WE CAN / By Tracy Smith
What percentage of your organization's clients reside in Aurora?
Approximately 70% of attendees are Aurora residents. The remaining 30% travel from adjacent towns
across York Region and the GTA, bringing outside economic activity directly into Aurora's downtown
core.
Amount of Funding Requested:
$2,881.00
Initiative Overview
OH YES WE CAN After Dark | Thursday, October 29, 2026 | Aurora Town Square
What I Am Asking For
I am requesting a shared investment of $2,881.00 from the Aurora Mayor's Charity Golf Classic to
support two specific initiatives for OH YES WE CAN After Dark 2026:
1. A shared investment in venue rental costs.
The Performance Hall ($1,900.00) and Brevik Hall ($945.54) at Aurora Town Square are required to run
this event. I am proposing to personally cover one-third of the total venue cost ($948.51). I am asking
this grant to cover the remaining two-thirds ($1,897.03). This is not a request to fully fund an aspect of
my event; it is a request to be a partner in it.
2. An investment in a childcare room so that no Aurora woman is left behind.
For the first time in 2026, OH YES WE CAN After Dark will offer an on-site childcare room. This will
allow mothers (including single mothers) to attend without the barrier of childcare costs or logistics. I
am personally contributing one-third of the cost ($491.93) and I am asking this grant to cover the
remaining two-thirds ($983.85).
According to a 2025 report by the Canadian Chamber of Commerce, women still shoulder the bulk of
childcare responsibilities in Canada and this is one of the primary barriers keeping women
entrepreneurs from accessing the training, networking, and community they need to grow. OH YES WE
CAN After Dark exists to remove barriers, not create them. The childcare room is a direct response to
that reality.
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SUMMARY OF FUNDS REQUESTED
Item Tracy Contributes Grant Partnership
Performance Hall rental $633.33 $1,266.67
Brevik Hall rental $315.18 $630.36
Childcare room and staffing $491.93 $983.85
TOTAL $1,440.44 $2,881.00
About OH YES WE CAN
I have lived in Aurora for almost 35 years. This town is home. And for the past four years, I have been
putting on a series of events that I believe give back to Aurora in a way that is hard to quantify but I'm
going to try.
OH YES WE CAN is a sold-out annual business event for women entrepreneurs. It is not a
non-profit conference. Not a corporate event or sales summit. It is an event created by one local
woman (me).
I created these events because when I became an entrepreneur in 2020, I couldn't find what I was
looking for. The events available to me were either too fluffy (big on motivation, low on practical how-to)
or too stuffy (full of facts and numbers but not very engaging or enjoyable). I wanted to create
something that was genuinely informative AND absolutely fun. It is my mission to put on events that
bring together the community of female entrepreneurs in our area for support, connection and
celebration. Year after year, attendees tell me it is one of the best events they have ever attended.
The Track Record
● OH YES WE CAN has sold out every single year for three consecutive years.
● Over 1,000 women have come to Aurora for the events, workshops, and gatherings I have
organized.
● Given a platform to more than 100 local female-owned businesses and educated over
1,000 women
● In the past three years, these events have generated more than $250,000 in economic
activity
● This year, 153 women entrepreneurs will come together at Aurora Town Square on October
29, 2026 for first-ever evening format; bringing an elevated, celebratory energy to the
Promenade
● The event features six Canadian female founders who have built remarkable businesses and
are willing to share their stories and helpful tips and know-how that will affect real change in the
trajectory of attendees. We do real talk, the nitty gritty, the ups and downs, because women
want to hear about the rollercoaster ride. This helps them feel seen and know they are in good
company. The speakers I feature are significant, high-profile female founders. Past speakers
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have included:
○ Julie Cole, co-founder of Mabel's Labels — grew from a basement with three other
moms to a $12 million acquisition.
○ Tonia Jahshan of Sipology — named Canada's #1 Female Entrepreneur by W100,
featured on Dragon's Den, builder of a multi-million dollar direct sales company with tens
of thousands of consultants across North America.
○ Jayme Jenkins of Everist (local Auroran) — RBC Canadian Women Entrepreneur
Award finalist, recognized by Time Magazine, Cosmopolitan, and ELLE.
○ Birch Babe - A mother-and-two-daughters Ontario skincare brand with 60+
award-winning all-natural products now carried in 200+ stores across North America —
and featured on Dragon's Den Season 20
○ Megan Silk, Gingerbug - Canada's first wild fermented probiotic ginger beer, launched
on a small off-grid farm in rural Ontario — secured a deal with Arlene Dickinson on
Dragon's Den and quickly became a national brand
This year's headliners include: Jenn Harper of Cheekbone Beauty (Canada's first Indigenous-owned
cosmetics company), now carried in Sephora Canada and 550 JC Penney locations across the United
States; and Emily O'Brien of Comeback Snacks, who started her business in federal prison and now
sells in over 1,200 stores across Canada. They choose OH YES WE CAN because they believe in
what it stands for.
The Economic Impact
This event is not just a conference. It is an economic activation of Aurora's downtown.
Each year, 25+ local female-owned vendors set up at the event to feature their products and services
and to connect with attendees and business peers. These businesses are celebrated, promoted, and
given a platform in front of 150+ warm, enthusiastic, ready-to-spend fellow women entrepreneurs. The
results speak for themselves:
• A single clothing vendor sold $4,000 in gross sales last year
• A skincare company sold $1,000 in products in one evening
• A health services company booked more than $3,000 in new clients from a single event
• A cookie vendor sold out of 250 cookies.
These are not exceptional stories; they are the norm at OH YES WE CAN and make a measurable
difference in the economics of small businesses and our local community.
Attendees spend between $350 and $500 each while attending, which creates between $53,000
and $76,000 in economic activity in Aurora on a single evening. Over three years and five events,
that number has exceeded $250,000. And that does not include what happens after (the connections
made, the collaborations formed, the sales secured, and the businesses that grew because two women
met at a table at OH YES WE CAN).
Over four years, this event has given a platform to more than 100 local female-owned businesses
and educated over 1,000 women on topics including financial literacy, marketing, pricing strategy,
health and wellness, AI, identity, community building, entrepreneurship, and recruitment. These are the
tools women need to grow businesses that employ people, pay taxes, and contribute to the fabric of
this community.
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The Aurora Connection
Aurora Town Square sits in the heart of the Promenade (a priority for the Mayor and for the Town).
Every woman I bring through the doors of OH YES WE CAN is a potential new customer for Aurora's
downtown and a potential future tenant. Many of them have never been to the Promenade before. They
come for OH YES WE CAN and they discover Aurora's historic downtown and everything it has to offer
(the stores, restaurants, venues, entertainment, culture and possible business spaces).
The Reason Behind the Ask
I want to keep this event in Aurora, at Town Square. But Aurora's current pricing structure for
large-space rentals includes only two tiers (non-profit and for-profit). No tier reflects a single-person
small business. My one-employee operation pays the exact same venue rate as Magna International, a
touring artist, or a multinational corporation.
I fall into a gap. Mid-to-large for-profit businesses can absorb venue costs as a line item. Non-profits
have access to dedicated grant funding, an established donor base, preferred pricing and
organizational infrastructure built specifically to raise funds. I have none of those advantages. I have
pursued sponsorships actively ($6,500 confirmed) and I have explored community grants available
through the Town of Aurora, but as a for-profit business I do not qualify and where I am, I am not
prioritized.
I am one person, with limited reach, trying to put on a world-class event without a marketing team, a
donor base, or a corporate budget behind me.
I am not asking for non-profit pricing or for the full venue costs to be covered. I am asking for
acknowledgement that events run by individuals, events that drive real economic activity and bring
people into our downtown, deserve support.
I have lived in Aurora for almost 35 years. I want to build here. But at current rates and without support,
I will have to consider other venues or not offer the childcare service (leaving some women unable to
come). This grant would make it possible to keep OH YES WE CAN exactly where it belongs: in the
heart of Aurora and ensure all women can attend.
How Remaining Funds Are Secured
OH YES WE CAN After Dark 2026 has a total projected budget of approximately $25,000. The $2,881
requested represents approximately 11.5% of the total budget (well within the 50% threshold required
by this grant.) Confirmed sponsorships of $6,500 are already secured and the event organizer is
actively looking for additional partners. Ticket and vendor revenue will fund the remainder. This event
has a four-year proven revenue model and has never lost money.
Reporting
I will proudly acknowledge the Mayor's Charity Golf Classic and its contribution at the event itself, in
front of 153 women entrepreneurs.I am committed to reporting back within six months of the event. I will
provide attendance numbers, vendor sales impact where available, a summary of speakers and topics
covered, and a reflection on the childcare room initiative and its impact on accessibility. I am also happy
to share photos, testimonials, and any media coverage generated. I would proudly announce and share
the contribution made by the Mayor ’s Grant at the event.
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This is not a charity ask. It is an investment in an event that has already proven it delivers for The Town
of Aurora (economically, socially, and in community pride). I would be honoured to have the Mayor ’s
support.
Tracy Smith
By Tracy Smith / Kitchen Table CEOs
Aurora, Ontario | 35-year resident
tracy@kitchentableceos.com | @bytracysmith
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