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Agenda (Appointed) - Mayor's Golf Classic Funds Committee - 20260401Town of Aurora Mayor's Golf Classic Funds Committee Meeting Agenda Date:Wednesday, April 1, 2026 Time:10 a.m. Location:Video Conference Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Receipt of the Minutes 5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of January 28, 2026 1 That the Mayor's Golf Classic Funds Committee meeting minutes of January 28, 2026, be received for information. 1. 6.Delegations 7.Matters for Consideration 7.1 Application from Bereaved Families of Ontario - York Region; Re: Funding for Continuation of Free Bereavement Support Programs 5 That the Application from Bereaved Families of Ontario - York Region; Re: Funding for Continuation of Free Bereavement Support Programs be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a future meeting. c. 7.2 Application from Equipe Francobotique; Re: Funding for Sponsorship of First Lego League Robotics Team to Represent Canada at Mexico International Open Championship 10 That the Application from Equipe Francobotique; Re: Funding for Sponsorship of First Lego League Robotics Team to Represent Canada at Mexico International Open Championship be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a future meeting. c. 7.3 Application from Marquee Theatrical Productions; Re: Funding for Accessibility to Musical Theatre and Drama Programs for Aurora Residents 20 That the Application from Marquee Theatrical Productions; Re: Funding for Accessibility to Musical Theatre and Drama Programs for Aurora Residents be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a future meeting. c. 7.4 Application from Ping Fan Bel Canto Choral Society; Re: Funding for Community Choral Programming for Aurora Residents 23 That the Application from Ping Fan Bel Canto Choral Society; Re: Funding for Community Choral Programming for Aurora Residents be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a futurec. meeting. 7.5 Application from Highview Public School; Re: Funding for School Lunch Program 35 That the Application from Highview Public School; Re: Funding for School Lunch Program be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a future meeting. c. 7.6 Application from Huayun (Aurora) Multicultural Association; Re: Funding for Rental Space for Senior Weekly Wellness and Cultural Activities 38 That the Application from Huayun (Aurora) Multicultural Association; Re: Funding for Rental Space for Senior Weekly Wellness and Cultural Activities be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a future meeting. c. 7.7 Application from Canada Philharmonic Multicultural Association; Re: Funding for Continued Operation of Women's Choir and Services to Aurora Community 46 That the Application from Canada Philharmonic Multicultural Association; Re: Funding for Continued Operation of Women's Choir and Services to Aurora Community be received; and 1. That the Committee provide direction to:2. Grant the funding request; ora. Deny the funding request; orb. Defer consideration of the funding request to a future meeting. c. 8.Informational Items 9.New Business 10.Adjournment Town of Aurora Mayor's Golf Classic Funds Committee Meeting Minutes Date: Time: Location: Wednesday, January 28, 2026 10 a.m. Video Conference Committee Members: Angela Covert (Chair) Elliott Elia Robert Gaby Manuel Veloso (Vice Chair) (arrived 10:25 a.m.) Ping Zhang Other Attendees: Jason Gaertner, Manager, Financial Management Patricia De Sario, Deputy Clerk Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 10:03 a.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 1 of 49 Mayor's Golf Classic Funds Committee Meeting Minutes January 28, 2026 2 3. Approval of the Agenda Moved by Ping Zhang Seconded by Robert Gaby That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of September 24, 2025 Moved by Robert Gaby Seconded by Ping Zhang 1. That the Mayor's Golf Classic Funds Committee meeting minutes of September 24, 2025, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Application from Huayun (Aurora) Multicultural Association; Re: Funding for Seniors Activities Space Rental Fees Moved by Ping Zhang Seconded by Robert Gaby 1. That the Application from Huayun (Aurora) Multicultural Association; Re: Funding for Seniors Activities Space Rental Fees be deferred to a future meeting with an updated application. Carried Page 2 of 49 Mayor's Golf Classic Funds Committee Meeting Minutes January 28, 2026 3 7.2 Application from Canadian Mental Health Association, York Region Branch; Re: Funding for Lead the Way Campaign in support of York Region Mental Healthy Community Care Centre Moved by Robert Gaby Seconded by Ping Zhang 1. That the Application from Canadian Mental Health Association, York Region Branch; Re: Funding for Lead the Way Campaign in support of York Region Mental Healthy Community Care Centre be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 7.3 Application from A WWB Production, Inc.; Re: Funding for Silver Stars - Female Leadership and Youth Empowerment Initiative Moved by Robert Gaby Seconded by Ping Zhang 1. That the Application from A WWB Production, Inc.; Re: Funding for Silver Stars - Female Leadership and Youth Empowerment Initiative be received; and 2. That the Committee grant the funding request in the amount of $5,000.00. Carried 8. Informational Items None. 9. New Business None. Page 3 of 49 Mayor's Golf Classic Funds Committee Meeting Minutes January 28, 2026 4 10. Adjournment Moved by Ping Zhang Seconded by Robert Gaby That the meeting be adjourned at 11:01 a.m. Carried Page 4 of 49 Page 5 of 49 Page 6 of 49 Page 7 of 49 Page 8 of 49 Response to Funding Clarification Request Thank you for the opportunity to provide further clarification regarding our application. Financial Hardship Bereaved Families of Ontario – York Region is currently facing significant financial hardship. Our organization provides all bereavement support programs free of charge and relies largely on charitable donations and restricted funding sources to operate. At present, the only stable funding we receive is through Ontario Lottery and Gaming charitable gaming proceeds. However, these funds are restricted to supporting two specific program staff positions and cannot be used for operational expenses, supplies, or other staffing costs. Due to the lack of unrestricted funding, we have already had to eliminate salaried positions that were not eligible to be funded through Lottery Commission proceeds. Our available reserves are extremely limited. We currently have approximately $1,000 held in a bank reserve account required to secure our credit card, leaving virtually no operating funds available. We have applied for grants but have not received any recent funding, and we are currently reliant on individual donations. To date, we have raised $1,847, which includes a $1,000 contribution from the Rotary Club. Funding Request We are requesting up to $5,000, which represents less than 50% of our overall fundraising goal of $15,000. The remaining funds are being pursued through community donations, local service organizations, individual supporters, and upcoming fundraising initiatives. The funds requested will help cover essential operating expenses, including program supplies, phone services, and obligations related to two former employees whose positions were not eligible to be funded through Lottery Commission proceeds. Support from the Mayor’s Golf Tournament would provide immediate stability and allow us to continue offering free grief support services to Aurora residents and families throughout York Region while we work to secure longer-term funding sources. We are deeply committed to ensuring that no individual in our community has to face grief alone due to financial barriers. Thank you for your consideration. 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¶VFOLHQWVUHVLGHLQ$XURUD" $SSUR[LPDWHO\RIRXUPHPEHUVUHVLGHLQ$XURUD $GGUHVV Page 23 of 49 6WUHHW1XPEHUDQG1DPH &LW\7RZQ $XURUD 3URYLQFH 2QWDULR 3RVWDO&RGH &RQWDFW,QIRUPDWLRQ (PDLO$GGUHVV 3KRQH1XPEHU 2QDVHSDUDWHGRFXPHQWSOHDVHRXWOLQH\RXULQLWLDWLYHDQGDQ\VXSSRUWLQJGRFXPHQWDWLRQ\RXKDYH 7KHLQIRUPDWLRQEHLQJSURYLGHGVKRXOGDOLJQZLWKWKHIXQGLQJFULWHULDJXLGHOLQHVIRXQGDERYH3OHDVH DWWDFK\RXUGRFXPHQWDWLRQZLWKWKLVWKLVIRUP Page 24 of 49 Page 25 of 49 Page 26 of 49 Page 27 of 49 Page 28 of 49 Dear Members of the Mayor’s Golf Classic Fund Review Committee, Please accept this letter and attached documents as Ping Fan Bel Canto Choral Society’s request for $5,000 to support community choral programming for Aurora residents. Ping Fan Bel Canto Choral Society is a newly registered Ontario non-profit, volunteer-led community choir based in Aurora. The Society’s mission is to make choral singing accessible to the community, promote cultural exchange through music, and provide opportunities for residents of all ages to participate in and appreciate choral art. Our programs are open to all residents and delivered in English, Mandarin, and Cantonese to ensure accessibility for seniors, newcomers, and diverse community members. Founder and Music Director Mr. Ping Fan Liu is a professionally trained vocal educator and conductor with over 40 years of experience in vocal teaching and choral directing. He immigrated to Canada through a federal program recognizing outstanding artistic talent and has been actively involved in community music programs in Aurora, including volunteering as conductor for the Mandarin Singing Program at Aurora Seniors Centre. Beginning May 2025, with support from Aurora Public Library, the singing class has delivered 18 community sessions with consistent weekly participation of 45–50 residents. The Society is supported by an experienced leadership team. Vice Director Amy Wang has led the Mandarin Singing Group at Aurora Seniors Centre since 2019, and board member Anne Zhang contributes over 26 years of volunteer experience in Canadian non-profits, including United Way (Waterloo), with strengths in fundraising, partnerships, and community event coordination. The organization operates under Ontario non-profit regulations with a formal constitution, dual-signature financial controls, and transparent financial practices. As a new organization with limited financial resources, we rely primarily on volunteer support. We respectfully request $5,000 to purchase essential long-term equipment: a digital piano with stand,pedal,and bench,which will support rehearsals, adult programs, and public performances. The Society maintains a dedicated account, basic financial records, and transparent procedures to ensure responsible use of public funds. Thank you for your time and consideration. Support from the Mayor’s Golf Classic Fund will help a new volunteer-led organization continue providing inclusive music programming for Aurora residents. Warm regards, Ping Fan Liu President/Music Director Ping Fan Bel Canto Choral Society Page 29 of 49 Contact: Denise Wong Secretary/Treasurer Email: The phone number is **2026 programming includes:** Weekly Adult Singing Session and Community Choir (minimum 45 participants per session) The Society will continue its weekly two-hour Adult Singing Class and Community Choir, providing regular choral training and group singing opportunities for community members. Participants will also have opportunities to perform at Town of Aurora summer music and community events. Page 30 of 49 Ping Fan Bel Canto Choral Society in Collaboration with Aurora Public Library Ɣ Adult Singing Class & Choir Program – Project Budget Summary (May-December 2026) 1. Total Project Cost Ɣ Total estimated program cost…..$15,600 2. Estimated Revenue & In-Kind Support Participant Contribution Ɣ Choir participation fees ($10/month x 20 participants x 8 months) ... ……………………………………..$1,600 In-Kind Support (Confirmed) Ɣ Aurora Public Library ……………$4,200 Rehearsal venue support Community promotion (online announcements and printed flyers) Printing of choir sheet music and rehearsal materials Ɣ Volunteer Contributions…………….$4,800 Choir conductor - 64 hours volunteer service Piano accompanist - 64 hours volunteer service Program coordination & event support volunteers - 80 hours 3. Grant Request Ɣ Mayor's Golf Classic Fund ... $5,000 Use of Grant Funds Ɣ Electronic keyboard and accessories (stand, pedal, bench)....$3,000 Ɣ Partial honorarium support for choir conductor and piano accompanist….$2,000 Outcome Ɣ Support from the Mayor's Golf Classic Fund will help ensure the successful delivery of this community music program and lay the foundation for the first Asian community choir in Aurora and surrounding areas. Page 31 of 49 Weekly Adult Singing Program-Aurora Public Library Page 32 of 49 Community Singing Programs Singing Performance Conducted by Community Singing Class with Ping Fan Liu Ping Fan Liu-Golden Age Activity Center Ping Fan Liu conducting the Aurora Community Singing Class led by Ping Fan Liu Huayun Art Troupe in a choral performance Had a chance to chat with the Mayor Page 33 of 49 Ping Fan Liu Leading a Choral Performance-Hong Kong s. Ping Fan Liu spent over 20 years contributing to the local music community in Hong Kong, organizing at least two student concerts annually,leading choirs in major venue performances,and earning Outstanding Awards as well as Top Ten Choir honors in territory-wide choral competition. Page 34 of 49 -RKQ:HVW:D\ $XURUD2QWDULR /*- DXURUDFD $SSOLFDWLRQWR5HFHLYH)XQGV 7KH$XURUD0D\RU¶V&KDULW\*ROI&ODVVLFKDVUDLVHGRYHUPLOOLRQWRGDWHDQGKDVILQDQFLDOO\DVVLVWHGVHYHUDO FRPPXQLW\RUJDQL]DWLRQVWRSURYLGHPXFKQHHGHGVHUYLFHVWRUHVLGHQWVOLYLQJLQWKH7RZQRI$XURUD5HFLSLHQW VHOHFWLRQLVFRQGXFWHGDQQXDOO\E\WKHDSSOLFDWLRQUHYLHZDQGGLVEXUVHPHQWFRPPLWWHHRIWKH7RZQRI$XURUD 0D\RU¶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¶VFOLHQWVUHVLGHLQ$XURUD" $GGUHVV Page 35 of 49 6WUHHW1XPEHUDQG1DPH &LW\7RZQ $XURUD 3URYLQFH 2QWDULR 3RVWDO&RGH &RQWDFW,QIRUPDWLRQ (PDLO$GGUHVV 3KRQH1XPEHU 2QDVHSDUDWHGRFXPHQWSOHDVHRXWOLQH\RXULQLWLDWLYHDQGDQ\VXSSRUWLQJGRFXPHQWDWLRQ\RXKDYH 7KHLQIRUPDWLRQEHLQJSURYLGHGVKRXOGDOLJQZLWKWKHIXQGLQJFULWHULDJXLGHOLQHVIRXQGDERYH3OHDVH DWWDFK\RXUGRFXPHQWDWLRQZLWKWKLVWKLVIRUP Page 36 of 49 HIGHVIEW PUBLIC SCHOOL 240 McClellan Way, Aurora, Ontario L4G 6N9 Tel: 905.727.6642 647.795.7538 Fax: 905.727.2959 Website:www.yrdsb.ca/schools/highview.ps March, 10th 2026 Dear Community Partner, At Highview Public School, we are proud to serve a diverse and caring community of students. For many of our children, however, access to a consistent and nutritious lunch is not something they can always count on. Our school lunch program ensures that students who may otherwise go without food during the school day receive a healthy meal. This support allows them to focus on learning, feel included among their peers, and participate fully in their day at school. Unfortunately, the need continues to grow. Each week, more students rely on the program, and we are working hard to ensure that every child who needs support receives it with dignity and without stigma. We are reaching out to our community members to see who is willing to support this initiative. Donations to our lunch program go directly towards providing nutritious meals and snacks for students who need them most. Your generosity, no matter the amount, can make a meaningful difference in the daily lives of our children. Thank you for considering this opportunity to support our students and strengthen our community. With Appreciation. 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