Agenda (Appointed) - Parks and Recreation Advisory Committee - 20251120Town of Aurora
Parks and Recreation Advisory Committee
Meeting Agenda
Date:Thursday, November 20, 2025
Time:7 p.m.
Location:Holland Room, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Parks and Recreation Advisory Committee Meeting Minutes of
September 18, 2025
1
That the Parks and Recreation Advisory Committee meeting
minutes of September 18, 2025, be received for information.
1.
6.Delegations
7.Matters for Consideration
7.1 Memorandum from Collections and Exhibitions Coordinator; Re:
Community Reflection Space Design Update
6
(Presentation to be provided by consultant Adam Nordfors, Associate,
Landscape Architecture, FOTENN)
That the memorandum regarding Community Reflection Space
Design Update be received; and
1.
That the Parks and Recreation Advisory Committee comments
regarding Community Reflection Space Design Update be
received and referred to staff for consideration and further
2.
action as appropriate.
7.2 Memorandum from Manager, Recreation; Re: Sport Plan Working Groups
- Consultation
11
(Presentation to be provided by Hailey Jones, Sport and Community
Development Specialist)
That the memorandum regarding Sport Plan Working Groups -
Consultation be received; and
1.
That the Parks and Recreation Advisory Committee comments
regarding Sport Plan Working Groups - Consultation be received
and referred to staff for consideration and further action as
appropriate.
2.
8.Informational Items
8.1 Memorandum from Manager of Parks and Fleet; Re: 2026 Budget: Park
Projects
37
That the memorandum regarding 2026 Budget: Park Projects be
received for information.
1.
9.New Business
10.Adjournment
Town of Aurora
Parks and Recreation Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Thursday, September 18, 2025
7 p.m.
Holland Room, Aurora Town Hall
Committee Members: Councillor Michael Thompson (Chair)
Bo Brkic
Lindsay Carvalho
Michelle Dakin (Vice Chair)
Steve Hall
Shannon Ippolito
Charles Legge
Sean Noble*
Members Absent: Irene Clement
Jessie Fraser
Other Attendees: John Firman, Manager, Business Support
Lisa Warth, Manager, Recreation
Nicole Allison, Supervisor, Business Support
Ishita Soneji, Deputy Town Clerk
*Attended electronically
____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 7:02 p.m.
Page 1 of 38
Parks and Recreation Advisory Committee Meeting Minutes
September 18, 2025 2
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Bo Brkic
Seconded by Lindsay Carvalho
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Parks and Recreation Advisory Committee Meeting Minutes of March 20,
2025
Moved by Bo Brkic
Seconded by Shannon Ippolito
1. That the Parks and Recreation Advisory Committee meeting
minutes of March 20, 2025, be received for information.
Carried
Page 2 of 38
Parks and Recreation Advisory Committee Meeting Minutes
September 18, 2025 3
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Manager, Business Support; Re: Municipal Alcohol
Policy - 2025 Review
Staff provided an overview of the memorandum and the policy. The
Committee inquired about various sections of the policy including permit
holder conditions and the sufficiency of a security plan, and staff provided
clarifications. The Committee and staff discussed about the flexibility in
determining eligibility of the applications going forward and consideration
of preventive measures by location based on previous experiences.
Staff noted that any additional feedback can be provided by October 16,
2025.
Moved by Michelle Dakin
Seconded by Lindsay Carvalho
1. That the memorandum regarding Municipal Alcohol Policy - 2025
Review be received; and
2. That the Parks and Recreation Advisory Committee comments
regarding Municipal Alcohol Policy - 2025 Review be received and
referred to staff for consideration and further action as appropriate.
Carried
7.2 Memorandum from Manager, Business Support; Re: Third Party Events
Policy Review
Staff provided an overview of the memorandum and the policy. The
Committee and staff discussed about the need to carry out assessments
on possible facility damage after any third-party events. The Committee
suggested that a mechanism to provide feedback on an ongoing basis be
incorporated into the policy to mitigate any concerns. There was further
discussion on the threshold for classifying events under this policy.
Page 3 of 38
Parks and Recreation Advisory Committee Meeting Minutes
September 18, 2025 4
Staff noted that any additional feedback can be provided by October 16,
2025.
Moved by Shannon Ippolito
Seconded by Charles Legge
1. That the memorandum regarding Third Party Events Policy Review
be received; and
2. That the Parks and Recreation Advisory Committee comments
regarding Third Party Events Policy Review be received and referred
to staff for consideration and further action as appropriate.
Carried
7.3 Memorandum from Manager, Recreation; Re: Sport Plan Update - Status
Report
Staff provided an overview of the memorandum and details of the working
groups established to action the pillars of the sport plan. The Committee
and staff discussed about means to engage alternate groups besides the
usual local sport and community organizations to capture further insights
on the barriers and challenges in sport within the community. The
Committee inquired about the timeframe of the working group, and staff
noted that they would be on an ongoing basis.
Moved by Shannon Ippolito
Seconded by Michelle Dakin
1. That the memorandum regarding Sport Plan Update - Status Report
be received; and
2. That the Parks and Recreation Advisory Committee comments
regarding the Sport Plan Update – Status Report be received and
referred to staff for consideration and further action as appropriate.
Carried
8. Informational Items
None.
Page 4 of 38
Parks and Recreation Advisory Committee Meeting Minutes
September 18, 2025 5
9. New Business
The Committee inquired on the possible reassessment of the washroom policy
at Town facilities, and staff agreed to follow up.
The Committee inquired about the possibility of third-party partnerships for
indoor soccer facilities to improve availability, and staff provided a response.
Staff announced the following upcoming events:
Aurora’s Multicultural Festival will be celebrated on Saturday, September
20, 2025; further details are available at aurora.ca/MulticulturalFestival.
Unveiling of the Unity on Canvas Mural - a mosaic mural that showcases
the collective art of 300 community members, which will be on October 6,
2025, 6 p.m. at the Aurora Family Leisure Complex in Program Room C.
10. Adjournment
Moved by Lindsay Carvalho
Seconded by Sean Noble
That the meeting be adjourned at 7:57 p.m.
Carried
Page 5 of 38
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: Community Reflection Space Design Update
To: Parks and Recreation Advisory Committee
From: Michelle Johnson, Collections & Exhibitions Coordinator
Date: November 20, 2025
Recommendation
1. That the memorandum regarding the Community Reflection Space Design Update be
received; and
2. That the Parks and Recreation Advisory Committee comments regarding the
Community Reflection Space Design Update be received and referred to staff for
consideration and further action as appropriate.
Background
Following Council approval of Report CMS24-022, Town Hall has been confirmed as the
location for Aurora’s new Community Reflection Space. This initiative, developed
through resident and stakeholder consultation, aims to provide a dedicated area for
residents to gather in times of collective grief and reflection. Town Hall was selected for
its accessibility, quiet setting, and alignment with the space’s intended purpose,
avoiding the recreational conflicts associated with community parks.
The approved location reflects community feedback emphasizing the need for a
respectful, inclusive, and peaceful environment. The project consultants are presenting
a thirty percent design proposal that sets the foundation for a space that is peaceful,
culturally sensitive, and welcoming to all.
Analysis
While the Parks and Recreation Advisory Committee initially expressed a preference for
Queen’s Diamond Jubilee Park, the current design addresses original concerns about
Town Hall’s suitability in terms of privacy, capacity, and defined space usage.
Page 6 of 38
Community Reflection Space Design Update
November 20, 2025 Page 2 of 2
This thirty percent design proposal introduces key elements that support the space’s
mandate, including a thoughtfully secluded layout within the Town Hall footprint,
accessible pathways, and elements that encourage quiet reflection. The proposed
design fosters a respectful environment that accommodates diverse expressions of
grief, while maintaining a clear distinction from spaces typically associated with protest
or political activity.
As the Town’s municipal headquarters, Town Hall offers both visibility and symbolic
alignment with civic values, reinforcing Aurora’s commitment to compassion and
community wellbeing. Its public nature, however, requires a sensitive design approach
to ensure the space remains emotionally safe and clearly non-political. The current
proposal thoughtfully balances these considerations, and further refinements will be
made as the project progresses toward final design and approval.
Attachments
1. Community Reflection Space – Thirty Percent Design Presentation
2. Community Reflection Space Sketch 1
3. Community Reflection Space Sketch 2
Page 7 of 38
Attachment 1 - Community Reflection Space Thirty Percent DesignPage 8 of 38
'LYHUVH1DWLYH
3ODQWLQJRIJUDVVHV
IRUEVVKUXEVDQG
VPDOOWUHHV WREH
VKRZQLQIXWXUH
VNHWFKHV
The Gathering Place:
Large Circular space with round, seat
height (470mm/18”) wood platform
Rocks & Boulders:
Earth process
providing seating,
exploring, and
places to leave
offerings, memories,
messages.
Accessible paths
to Flag Poles
Diverse Native Meadow
Plantings:
Open soils supporting
native species of flora
and fauna. Future
iterations will include
seating.
Cast in Place
“Rivers”:
Poured after the
slabs/”techtonic
plates”
Meadow Islands:
Can consist of
bioswale medium for
enhanced stormwater
management.
River Plaza
Barrier free
transistions
accross all
pavement types
Independently
poured concrete
slabs/”techtonic
plates” treated
with varied
finishes including
acid etched and
sandblasted.
Attachment 2 - Community Reflection Space Sketch 1
Page 9 of 38
Native Forest Slopes:
Re-graded to stable
form, planted with new
trees and diverse
forest understory
Living wall:
Dense hedge taking aproximately 6
years to reach desired height.
“Door” or opening with Sky Ribbon
passing through to quiet
greiving/contemplation space
Nwood tiber
seating
Sky Ribbon: Shallow
linear water feature
to reflect the sky,
bring Earth and Sky
together. No pumps,
no drains, cast in
place feature with
room for candles,
offerings, etc.
Wind Phone: Sitting in
forest grass with
access provided by an
AODA compliant path
Dense Low
Growing Forest
Grass Measow:
Provides a
gentle
uninhabitable
separation
between more
intense areas
and the quiet
space beyond.
“Lawn”:
Durable, heavy
traffic blend of
drought tolerant low
growing grasses and
clovers. Low
maintenance and
pollen/nectar source
for bees.
Sky Ribbon
Forest
Barrier free
transistions
Diverse hedges
Attachment 3 - Community Reflection Space Sketch 2
Page 10 of 38
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: Sport Plan Working Groups - Consultation
To: Parks and Recreation Advisory Committee
From: Lisa Warth, Manager, Recreation
Date: November 20, 2025
Recommendation
1. That the memorandum regarding Sport Plan Working Groups - Consultation be
received; and
2. That the Parks and Recreation Advisory Committee comments regarding Sport Plan
Working Groups - Consultation be received and referred to staff for consideration and
further action as appropriate.
Background
Since the approval of the Sport Plan Update in May 2025, staff have been working on
implementing several of the tactics and recommendations in consultation with the
community.
Analysis
To achieve some of the tactics and strategies in the Sport Plan update, staff created
three working groups made up of community members and organizations. These
groups are:
Leadership working group – to provide feedback on Local Sport Organization
(LSO)/Community Sport Organizations (CSO) trainings, certifications and
programs needed to set sport groups up for success.
Environmental scan working group – to provide feedback and assist in the
development of surveys, pilot projects, incentives, and timelines to create an
Page 11 of 38
Sport Plan Working Groups - Consultation
November 20, 2025 Page 2 of 2
environmental scan from the LSO and CSO perspective. The environmental scan
will set a baseline for participation which helps to measure growth in sport.
Governance working group – to provide feedback and input on the creation of a
club manual that will help LSO’s and CSO’s govern themselves and ensure best
practices and compliance to regulations.
Staff would like to present the information and direction gathered to date and ask for
input from the committee on their thoughts and feedback on the approach of these
three topic areas.
Attachments
None
Page 12 of 38
Parks & Recreation Advisory Committee November 20, 2025 Feedback SessionPage 13 of 38
Parks & Recreation Advisory CommitteeSport Plan UpdateAurora.ca/SportPage 14 of 38
Sport Plan UpdateParks & Recreation Advisory CommitteePage 15 of 38
Updated Sport Plan Action Plan1.1, 1.2 Leadership Working GroupSport Equity & Inclusion Committee 1.3, 3.1, 3.2 Governance Working Group2.1 Environmental Scan Working Group Parks & Recreation Advisory CommitteePage 16 of 38
LEADERSHIP WORKING GROUP1. Internal/Current Leadership Development 2. Future Leaders 3. Tools for Leaders•Business Calendar •Workshop Survey •Leadership & Coaching Pathway Parks & Recreation Advisory CommitteePage 17 of 38
GOVERNANCE WORKING GROUP1. Setting up Organizations for Success 2. Tools for Organizations3. ‘What to do when…’•Sport Manual •Finance Information Sessions•ONCA WorkshopParks & Recreation Advisory CommitteePage 18 of 38
ENVIRONMENTAL SCAN WORKING GROUP1. Develop a Baseline 2. Examine patterns of Growth •Cohorts•Expectations/Commitments •Questions & Timelines Parks & Recreation Advisory CommitteePage 19 of 38
ENVIRONMENTAL SCAN WORKING GROUP1. Develop a Baseline 2. Examine patterns of Growth •Cohorts •Expectations/Commitments •Questions & Timelines Focus on this sectionParks & Recreation Advisory CommitteePage 20 of 38
ENVIRONMENTAL SCAN WORKING GROUP1. No personal information will be collected 2. Looking for trends to inform future decision making3. Nothing is ‘bad’, rather an opportunity to buildParks & Recreation Advisory CommitteePage 21 of 38
ENVIRONMENTAL SCAN WORKING GROUPCOHORT 1•All LSO/CSOs will be invited to participate•Online Survey 1x year•5-10 minutes to complete •2 week window to complete the survey after released•Questions to remain the same for comparative analysis •3 year projectCOHORT 2•All LSO/CSOs will be invited to apply, 2-6 to be selected •Complete COHORT 1 •Additional online Survey 1x year for an in-depth collection of information •10-15 minutes to complete •3 year project Parks & Recreation Advisory CommitteePage 22 of 38
ENVIRONMENTAL SCAN WORKING GROUPTIMELINES FOR PROJECT November 20, 2025 PRAC MeetingNovember 26, 2025 MRToSJanuary 22, 2026 E. Scan Working Group RegroupFebruary 18, 2026 E. Scan Survey Finalization March 1, 2026 LSO/CSOs survey to participate August 1, 2026 Confirmation of Cohort 1&2December 1, 2026 Business Calendar 2027 Parks & Recreation Advisory CommitteePage 23 of 38
ENVIRONMENTAL SCAN WORKING GROUPTIMELINES FOR PROJECT April 14, 2026 Survey Launch Reminder May 1, 2026 Cohort 1&2 Survey 1 Opens May 14, 2026 Cohort 1&2 Survey 1 Closes April 14, 2027 Survey Launch Reminder May 1, 2027 Cohort 1&2 Survey 2 Opens May 14, 2027 Cohort 1&2 Survey 2 Closes April 14, 2028 Survey Launch Reminder May 1, 2028 Cohort 1&2 Survey 3 Opens May 14, 2028 Cohort 1&2 Survey 3 Closes Parks & Recreation Advisory CommitteePage 24 of 38
ENVIRONMENTAL SCAN WORKING GROUPFEEDBACK Should we change anything about how we have set this up?1. Cohorts 2. Timelines 3. Expectations How should we approach LSO/CSOs to commit to being involved?1. Is it different per cohort?2. Should cohort 2 have incentives?Parks & Recreation Advisory CommitteePage 25 of 38
ENVIRONMENTAL SCAN WORKING GROUPFEEDBACK Thoughts on who should have access to the information collected?What have we missed or overlooked?Parks & Recreation Advisory CommitteePage 26 of 38
ENVIRONMENTAL SCAN WORKING GROUPHailey Jones Specialist, Sport & Community Development hjones@aurora.caTHANK YOUParks & Recreation Advisory CommitteePage 27 of 38
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Environmental Scan: Draft
Community Services
Page 1 of 9
AURORA SPORT LANDSCAPE ENVIRONMENTAL SCAN
The Aurora Sport Landscape Environmental Scan is a three-year initiative designed to better
understand trends, strengths, and emerging needs across the local sport system. This process
is not intended to evaluate organizations or collect personal information; rather, its purpose is to
identify patterns that can guide future decision-making, support resource planning, and
strengthen Aurora’s sport ecosystem.
The Environmental Scan includes two participation streams: Cohort 1, open to all LSOs/CSOs
and involving a brief annual online survey for comparative trend analysis; and Cohort 2, a
smaller group of selected organizations who will complete a more detailed annual survey to
support deeper system insights. Through consistent, year-over-year data collection, this project
aims to build capacity, highlight opportunities, and collaboratively shape the future of sport in
Aurora.
Notes:
1. No personal information will be collected
2. Looking for trends to inform future decision making
3. Nothing is ‘bad’, rather an opportunity to build
4. Questions to include ‘ We do not collect this information’
COHORT 1
• All LSO/CSOs will be invited to participate
• Online Survey 1x year
• 5-15 minutes to complete
• 2 week window to complete the survey after released
• Questions to remain the same for comparative analysis
• 3 year project
COHORT 2
• All LSO/CSOs will be invited to apply, 2-6 to be selected
• Online survey 1x year
• Complete COHORT 2 survey
• 25-35 minutes to complete
Page 28 of 38
• Participate in 1-1 and small group meetings to provide further information and
feedback 2-4x year
• 3 year project
TIMELINES FOR PROJECT
November 20, 2025 PRAC Meeting
November 26, 2025 MRToS
January 22, 2026 E. Scan Working Group Regroup
February 18, 2026 E. Scan Survey Finalization
March 1, 2026 LSO/CSOs survey to participate
August 1, 2026 Confirmation of Cohort 1&2
December 1, 2026 Business Calendar 2027
April 14, 2026 Survey Launch Reminder
May 1, 2026 Cohort 1&2 Survey 1 Opens
May 14, 2026 Cohort 1&2 Survey 1 Closes
April 14, 2027 Survey Launch Reminder
May 1, 2027 Cohort 1&2 Survey 2 Opens
May 14, 2027 Cohort 1&2 Survey 2 Closes
April 14, 2028 Survey Launch Reminder
May 1, 2028 Cohort 1&2 Survey 3 Opens
May 14, 2028 Cohort 1&2 Survey 3 Closes
Page 29 of 38
Aurora Sport Landscape Environmental Scan
Cohort 1 Survey (Simple LSO Survey)
Section 1 — Organization Snapshot
1. Organization name
2. Main contact + role
3. When do you offer programming?
• Fall/Winter/Spring/Summer
4. Total membership this period
5. Participant breakdown by age group
• How many participants do you have between ages 0-5
• How many participants do you have between ages 6-13
• How many participants do you have between ages 14-17
• How many participants do you have between ages 18-25
• How many participants do you have between ages 26-39
• How many participants do you have between ages 40-59
• How many participants do you have between ages 60-79
• How many participants do you have between ages 80+
6. Participant breakdown by gender identity
• Women (female-identifying)
• Men (male-identifying)
• Non-binary
• Transgender (any identity)
• Two-Spirit
• Prefer to self-describe
7. Participants that identity as BIPOC
8. Program types (select all):
• Recreational, Competitive, High performance, Adult programs, Try-it/introductory
9. How many coaches do you have in your organization?
10. How many paid coaches do you have in your organization?
11. Coach breakdown by gender identity
• Women (female-identifying)
• Men (male-identifying)
• Non-binary
• Transgender (any identity)
• Two -Spirit
• Prefer to self-describe
12. Number of BIPOC coaches
13. How many paid staff do you have in your organization?
14. How many board members does your organization have?
15. How many board members identify with the following
• Female identifying
• LGBTQS+ identifying
Page 30 of 38
• BIPOC identifying
• Newcomer identifying
16. How many volunteers do you have in your organization
17. Approximately how many of your participants are Aurora residents?
18. Approximately what percentage of your total membership lives in Aurora?
19. Do you track Aurora residency? (Yes/No/Partially/Planning to implement)
Section 2 — Participation & Demand Trends
20. Participation change compared to last period (increase/no change/decrease)
21. Do you have waitlists?
• If yes, for which programs and why?
22. Areas of increased demand
23. Areas of decreased demand
Section 3 — Volunteers, Coaches & Officials
24. Coaching capacity
• (adequate / nearly adequate / not adequate)
25. Volunteer recruitment or retention challenges
26. Training or support needed to strengthen volunteer base
Section 4 — High Performance Athletes & Coaches
27. Number of athletes competing at the following levels:
• Provincial
• National
• International
28. Number of coaches certified or actively coaching at the following levels:
• Provincial
• National
• International
29. Do you have formal high-performance pathways in your organization?
• (Yes/No/In development)
Section 5 — Safe Sport & Policy Implementation
30. Screening practices used
• (VSC, CRC, references, interviews)
31. Mandatory training requirements
• (Safe Sport, Respect in Sport, Rowan’s Law )
Section 6 — DEI, Inclusion & Disability Access
32. Barriers to inclusion observed this period
Page 31 of 38
33. Steps taken to support DEI
34. Do you currently have participants with disabilities in your programs?
• (Yes/No/Unsure)
Section 7 — Organizational Needs & Collaboration
35. Top three challenges this period
36. Supports from the Town that would create the greatest impact
37. Collaboration rating with the Town
38. Additional comments or insights
Page 32 of 38
Aurora Sport Landscape Environmental Scan
Cohort 2 Survey (EXPANDED LSO Survey)
Section 1 — Organization Snapshot
1. Organization name
2. Main contact + role
3. When do you offer programming?
• Fall/Winter/Spring/Summer
4. Total membership this period
5. Participant breakdown by age group
• How many participants do you have between ages 0-5
• How many participants do you have between ages 6-13
• How many participants do you have between ages 14-17
• How many participants do you have between ages 18-25
• How many participants do you have between ages 26-39
• How many participants do you have between ages 40-59
• How many participants do you have between ages 60-79
• How many participants do you have between ages 80+
6. Participant breakdown by gender identity
• Women (female-identifying)
• Men (male-identifying)
• Non-binary
• Transgender (any identity)
• Two-Spirit
• Prefer to self-describe
7. Participants that identify as BIPOC
8. Program types (select all):
• Recreational, Competitive, High performance, Adult programs, Try-it/introductory
9. How many coaches do you have in your organization?
10. How many paid coaches do you have in your organization?
11. Coach breakdown by gender identity
• Women (female-identifying)
• Men (male-identifying)
• Non-binary
• Transgender (any identity)
• Two -Spirit
• Prefer to self-describe
12. Number of BIPOC coaches
13. How many paid staff do you have in your organization?
14. How many board members does your organization have?
15. How many board members identify with the following
• Female identifying
• LGBTQS+ identifying
Page 33 of 38
• BIPOC identifying
• Newcomer identifying
16. How many volunteers do you have in your organization
17. Primary languages used for communication with families/participants
18. Primary languages used for coach/volunteer communication
19. Do you offer translated materials?
• (Yes regularly / Yes upon request / No / Planning to implement)
20. Have language barriers affected participation or communication?
• (Yes/No/Unsure)
21. Approximately how many of your participants are Aurora residents?
22. Approximately what percentage of your total membership lives in Aurora?
23. Do you track Aurora residency? (Yes/No/Partially/Planning to implement)
Section 2 — Participation & Demand Trends
24. Participation change compared to last period (increase/no change/decrease)
25. Do you have waitlists?
• If yes, for which programs and why?
26. Areas of increased demand
27. Areas of decreased demand
28. Reasons for withdrawal or non-continuation (if known)
29. Participation from newcomers or underrepresented groups (estimate acceptable)
Section 3 — Volunteers, Coaches & Officials
30. Coaching capacity
• (adequate / nearly adequate / not adequate)
31. Number of ‘parent’ coaches
32. Do you have a coaching pathway
• If yes, what does it look like?
33. Official/referee capacity (if applicable)
34. Volunteer recruitment or retention challenges
35. What training/certifications must your recreational coaches have?
36. What training/certifications must your competitive coaches have?
37. Training or support needed to strengthen volunteer base
38. Coach demographic breakdown: Number of coaches who identify as:
• Women (female-identifying)
• Men (male-identifying)
• Non-binary
• Transgender (any identity)
• Two-Spirit
• Prefer to self-describe
39. Do you track gender identity of coaches?
• (Yes/No/Partial/Planning)
Page 34 of 38
Section 4 — High Performance Athletes & Coaches
40. Number of athletes competing at the following levels:
• Provincial
• National
• International
41. Number of coaches certified or actively coaching at the following levels:
• Provincial
• National
• International
42. Do you have formal high-performance pathways in your organization?
• (Yes/No/In development)
43. What barriers impact athletes or coaches progressing to higher competition levels?
44. How are athletes identified for provincial/national competitions?
45. How are coaches identified for provincial/national competitions?
Section 5 — Safe Sport & Policy Implementation
46. Safe Sport policies currently in place
47. Screening practices used
• (VSC, CRC, references, interviews)
48. Mandatory training requirements
• (Safe Sport, Respect in Sport, Rowan’s Law )
49. Any Safe Sport concerns this period (trend only, no details)
Section 6 — DEI, Inclusion & Disability Access
50. Barriers to inclusion observed this period
51. Steps taken to support DEI
52. Town supports that would help increase access & inclusion
53. Do you currently have participants with disabilities in your programs?
• (Yes/No/Unsure)
54. If yes, please estimate the number of participants with disabilities.
55. What types of disabilities do your programs currently support?
• (Physical, sensory, intellectual, developmental, mental health, other)
56. Do you offer adaptive or modified programming for participants with disabilities?
• (Yes/No/In development)
57. What barriers do participants with disabilities face in accessing your programs?
58. What accommodations or supports does your organization provide?
59. What additional training or resources would support your organization in serving
participants with disabilities?
Section 7 — Organizational Needs & Collaboration
60. Top three challenges this period
61. Supports from the Town that would create the greatest impact
Page 35 of 38
62. Collaboration rating with the Town
63. Additional comments or insights
Page 36 of 38
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Operational Services
Re: 2026 Budget: Park Projects
To: Parks and Recreation Advisory Committee
From: Matthew Volpintesta, Manager of Parks & Fleet
Date: November 20, 2025
Recommendation
1. That the memorandum regarding 2026 Budget: Park Projects be received for
information.
Background
The following list includes Growth and New Capital projects as well as Asset
Management projects proposed within the 2026 Budget.
The Parks Division projects included within the 2026 Budget are incorporated into the
budget as guided by several key plans, including the Parks and Recreation Master Plan
(PRMP), the Town of Aurora’s (the Town’s) Lifecycle Asset Management Plan (LAMP),
input from the Town’s budget survey and other special studies like Urban Forestry.
Asset management and safety play a key role in guiding budget park infrastructure
renewal decisions. For example, typically playgrounds are reconstructed every 20-25
years; all planned reconstructions are inserted into the 10-Year Capital Budget, which
are adjusted closer to the end-of-life of each asset informed by updated condition
assessments. Of note in 2026, several projects shown on the Asset Management
Capital list have been carried over from 2025 as they are multi-year projects that have
deliverables spread over several years, such as the LED sport field lighting upgrades.
Growth and New Capital
GN0175: Tree Inventory – Funding request for 2026 to inventory street trees on
new development lands.
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2026 Budget: Park Projects
November 20, 2025 Page 2 of 2
GN0177: Lambert Willson Beach Volleyball Court Expansion and Upgrades –
funding request in 2026 for construction and implementation of the design
previously included in prior year’s budget.
Asset Management Capital
AM-F-0328: Playground Replacement, Walkway Repaving – Atkinson Park.
AM-F-0335: Playground/Path Replacement – Optimist Park.
AM0359: Playground Picnic Shelter and Courts Replacement – Fleury Park.
AM0408: Tree Inventory Update.
AM0411: LED Sports Field Light Upgrades (2025-2028).
AM0412: Parks/Trails Signage Study and Implementation (2025-2027).
Of note, this list of projects will not be finalized until such time Council adopts the
Town’s 2026 budget. This budget’s adoption is anticipated by the end of November.
Attachments
None.
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