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Agenda (Appointed) - Mayor's Golf Classic Funds Committee - 20250924Town of Aurora Mayor's Golf Classic Funds Committee Meeting Agenda Date:Wednesday, September 24, 2025 Time:10 a.m. Location:Video Conference Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Receipt of the Minutes 5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of August 20, 2025 1 That the Mayor's Golf Classic Funds Committee meeting minutes of August 20, 2025, be received for information. 1. 6.Delegations 7.Matters for Consideration 7.1 Application from Shadowpath Theatre Productions; Re: Funding for Apprenticeship Program 5 (Deferred from Mayor's Golf Classic Funds Committee Meeting of August 20, 2025) That the Application from Shadowpath Theatre Productions; Re: Funding for Apprenticeship Program be received; and 1. That the Committee provide direction to:2. Grant the funding request; or1. Deny the funding request; or2. Defer consideration of the funding request to a future3. meeting. 7.2 Application from Chinese Senior's Art Society of Canada; Re: Funding for East Meets West Festival Gala 14 That the Application from Chinese Senior's Art Society of Canada; Re: Funding for East Meets West Festival Gala be received; and 1. That the Committee provide direction to:2. Grant the funding request; or1. Deny the funding request; or2. Defer consideration of the funding request to a future meeting. 3. 7.3 Application from Purse Project York Region; Re: Funding for 2026 Annual Campaign 27 That the Application from Purse Project York Region; Re: Funding for 2026 Annual Campaign be received; and 1. That the Committee provide direction to:2. Grant the funding request; or1. Deny the funding request; or2. Defer consideration of the funding request to a future meeting. 3. 8.Informational Items 9.New Business 10.Adjournment Town of Aurora Mayor's Golf Classic Funds Committee Meeting Minutes Date: Time: Location: Wednesday, August 20, 2025 10 a.m. Video Conference Committee Members: Angela Covert (Chair) Robert Gaby Manuel Veloso (Vice Chair) Ping Zhang Members Absent: Elia Elliott Other Attendees: Jason Gaertner, Manager, Financial Management Michael de Rond, Town Clerk _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 10:01 a.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 1 of 29 Mayor’s Golf Classic Funds Committee Meeting Minutes August 20, 2025 2 3. Approval of the Agenda Moved by Robert Gaby Seconded by Manuel Veloso That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of June 4, 2025 Moved by Manuel Veloso Seconded by Robert Gaby 1. That the Mayor's Golf Classic Funds Committee meeting minutes of June 4, 2025, be received for information. Carried 6. Delegations None 7. Matters for Consideration 7.1 Application from Sport Aurora; Re: All Kids Can Play Program Moved by Robert Gaby Seconded by Manuel Veloso 1. That the Application from Sport Aurora; Re: All Kids Can Play Program be received; and 2. That the Committee grant funding request in the amount of $5,000.00. Carried Page 2 of 29 Mayor’s Golf Classic Funds Committee Meeting Minutes August 20, 2025 3 7.2 Application from Hockey Ends Hunger; Re: Hockey Ends Hunger Initiative Moved by Ping Zhang Seconded by Robert Gaby 1. That the Application from Hockey Ends Hunger; Re: Hockey Ends Hunger Initiative be received; and 2. That the Committee grant funding request in the amount of $2,000.00. Carried 7.3 Application from One Canada Multicultural Alliance; Re: Funding for Lunar New Year Celebration Moved by Robert Gaby Seconded by Manuel Veloso 1. That the Application from One Canada Multicultural Alliance; Re: Funding for Lunar New Year Celebration be received; and 2. That the Committee grant funding request in the amount of $5,000.00. Carried 7.4 Application from Shadowpath Theatre Productions; Re: Funding for Apprenticeship Program Moved by Robert Gaby Seconded by Ping Zhang 1. That the Application from Shadowpath Theatre Productions; Re: Funding for Apprenticeship Program be deferred to the next meeting of the committee. Carried 7.5 Application from Victim Services York Region; Re: Funding for Project ANGEL Moved by Ping Zhang Seconded by Robert Gaby Page 3 of 29 Mayor’s Golf Classic Funds Committee Meeting Minutes August 20, 2025 4 1. That the Application from Victim Services York Region; Re: Funding for Project ANGEL be received; and 2. That the Committee grant funding request in the amount of $5,000.00. Carried 7.6 Application from Whiskey, Wine & MR Menswear Committee; Re: Funding for Event Moved by Robert Gaby Seconded by Ping Zhang 1. That the Application from Application from Whiskey, Wine & MR Menswear Committee; Re: Funding for Event be received; and 2. That the Committee grant funding request in the amount of $5,000.00. Carried 8. Informational Items None 9. New Business There was brief discussion regarding how some of the applications discussed earlier in the meeting fit into the funding guidelines of the Aurora Mayor's Charity Golf Fund. 10. Adjournment Moved by Ping Zhang Seconded by Robert Gaby That the meeting be adjourned at 11:22 a.m. Carried Page 4 of 29 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Application to Receive Funds The Aurora Mayor’s Charity Golf Classic has raised over $1 million to date and has financially assisted several community organizations to provide much needed services to residents living in the Town of Aurora. Recipient selection is conducted annually by the application review and disbursement committee of the Town of Aurora Mayor’s Charity Golf Classic and is based on the information provided in this application. Funding Criteria and guidelines; Individual applicants and community groups must demonstrate financial hardship or a limited means to retain funds in another manner. Individual applications demonstrating financial hardship will be kept confidential. Individuals and organizations may not receive funding for more than two consecutive years. Funding requests for more than $5,000 in a calendar year will not be accepted. Funding requests for more than 50% of an initiative will not be considered and applicants must demonstrate how the remaining funds will be or have been obtained Applications should demonstrate a benefit to the residents of the Town of Aurora that receiving the funding will provide Successful applicants will be required to report back in any way they deem appropriate regarding the utilization of funds within six (6) months of receiving funds Name of Individual or Community Group * Shadowpath Theatre Productions What percentage of your organization’s clients reside in Aurora? * 50 Address Page 5 of 29 Street Number and Name * 24 Hill Drive City/ Town * Aurora Province * Ontario Postal Code * L4G 3A6 Contact Information Email Address * alex@shadowpaththeatre.ca Phone Number * (905) 955-2299 On a separate document, please outline your initiative and any supporting documentation you have. The information being provided should align with the funding criteria guidelines found above. Please attach your documentation with this this form. Page 6 of 29 The Aurora Mayor’s Charity Golf Classic Request for funding Initiative Outline Project Name  Aurora Apprenticeship Plus: Revitalizing Community Spaces through Art & Technology Purpose  To expand our existing apprenticeship program by engaging Aurora-based apprentices in a community revitalization project focused on under-utilized properties, using arts, environmental practices and innovative projection mapping technology. Goals •Provide hands-on training and professional development to local apprentices. •Address the issue of abandoned or underused spaces including municipal spaces in Aurora by transforming them into dynamic sites of community engagement. •Employ projection mapping to create immersive visualizations of potential future uses of these spaces, fostering public imagination, support and community vibrancy. •Build stronger community connections in Aurora through partnerships with the Town of Aurora and local organizations. Activities 1.Recruit Aurora-based apprentices with a focus on diversity and inclusion. 2.Host workshops on community-engaged arts, environmental sustainability in the arts and projection mapping techniques. 3.Collaborate with local stakeholders and municipal departments to identify target properties. 4.Develop and present site-speciﬁc projection mapping installations that illustrate reimagined uses of abandoned or under-utilized spaces. 5.Organize public engagement events showcasing apprentice work and inviting community feedback. 6.Document the project through video, photography and written reports. Timeline •Month 1–2: Recruitment and onboarding of apprentices; partnership formalization. Page 7 of 29 The Aurora Mayor’s Charity Golf Classic Request for funding •Month 3–4: Training workshops and site assessments. •Month 5–6: Development and installation of projection mapping works. •Month 7: Public presentation and community engagement events. •Month 8: Project evaluation and reporting. Budget •Total Project Budget: $20,000 (including $10,000 TD grant conﬁrmed + $5,000 request from Town of Aurora + other funds TBA) •Major Expenses: Apprentice stipends, materials & equipment (projection mapping tech rental/purchase), workshop facilitation, marketing & public events, documentation. Expected Outcomes: •Increased skill sets and employment readiness for Aurora apprentices. •Enhanced public awareness and dialogue about local revitalization opportunities via innovative creation. •Positive activation of underused properties, contributing to community pride and well-being. •A replicable model of arts + technology-based community engagement. Supporting Documentation BUDGET DETAILS Apprentice Stipends – $6,000 Three Aurora-based apprentices will receive $500/month for 4 months. Projection Mapping Technology – $3,500 Rental or purchase of projectors, software and tech support. Materials & Supplies – $1,000 Art supplies, environmental elements and safety materials. Page 8 of 29 The Aurora Mayor’s Charity Golf Classic Request for funding Workshop Facilitation – $3,500 Fees for guest artists and tech experts leading trainings. Space Use / Site Activation – $2,500 Permits, insurance, rentals and basic equipment for temporary use of municipal spaces. Marketing & Community Engagement – $1,000 Flyers, website/socials, signage and public event materials. Documentation – $1,000 Photography, videography, and ﬁnal reporting. Administration – $1,500 Project coordination, logistics, and communications. Total = $20,000 Notes: •Apprentice stipends provide support recognizing time commitment. •Equipment rental is prioritized over purchase for budget efﬁciency but can be revisited if funds allow. •Workshops include mentorship and will combine in-person and virtual formats. •Marketing includes outreach to Aurora residents to maximize local engagement. TESTIMONIALS FROM PAST APPRENTICES Being able to perform in unconventional places and environments has been the most refreshing approach to theatre that I have worked on so far in my career. As an actor, it transforms how you adapt and interact with the space, the audience and my fellow cast mates. It has been such a privilege to perform in heritage spaces, and most importantly in my home of York Region. -Jona V 2024 Apprentice It’s been about 3 years since my ﬁrst audition with Shadowpath, and it’s been a pleasure to work with such a vibrant and driven company and mentor ever since. As an Page 9 of 29 The Aurora Mayor’s Charity Golf Classic Request for funding actor in York Region, one is often made to feel as if one has to ﬁgure things out on their own, so I can’t thank Alex and the team enough for creating a space where I felt included. The mentorship I’ve had over the summer has opened my eyes to how an independent theatre company works from the inside, which has given me ideas of branching out into other areas in the future. I don’t take any opportunity to support Shadowpath for granted, so hopefully as the years go by, we’ll continue to push the envelope on what’s possible with the live event together, especially after experiencing the biggest worldwide disaster in our lifetime. Thank you Shadowpath! -Andile W 2023 Apprentice This summer I served as an Apprentice with Alex Karolyi at Shadowpath Theatre. In the course of my posting, I had the chance to learn about the grant writing process, budgeting, and other producing responsibilities. It was also educational to see how Alex executed Shadowpath’s Theatre out of the Shadows Festival in two distinct spaces. -Brady M 2023 Apprentice My ﬁrst experience in directing happened with Shadowpath this past Spring/Summer. I learned so much about text, design and character development that will help build my professional theatre proﬁle moving forward. I never considered directing before but now I see I have a unique perspective to offer the theatre community and I like it too! Thank you to Shadowpath for the opportunity to explore new ways of working as a female, women of colour, youth in York Region. I will never forget this experience. -Amber D 2023 Apprentice Before this apprenticeship, I was seriously considering leaving the arts world altogether. I was a little stuck because I didn’t know where my place was and if there even was one. This apprenticeship had a massive impact on my creative future. It opened my eyes to the many possibilities and roles in arts administration and that the world needs more female leaders! -Alene D, 2016-2017 Apprentice Page 10 of 29 The Aurora Mayor’s Charity Golf Classic Request for funding Awards & Recognition Town of Aurora Arts and Culture Award 2025 Lieutenant Governor’s Ontario Heritage Award for Excellence in Conservation 2024 Most Impactful Theatre Company, Southern Ontario, Canadian Business Awards 2024 Most Outstanding Impact ﬁnalist, Charity Village 2022 Community Engagement Award, York Region Arts Council 2022 Leading Women Recognition Award, MPP Chris Ballard, Newmarket 2017 Nominated for Best Not-For-Proﬁt, Vaughan Board of Trade 2016 Best Creative Innovation, Creativity Connected Awards, Richmond Hill 2016 Business of Excellence in Innovation, Newmarket Chamber of Commerce 2016 Images of Most Recent Aurora projects 2023 - 2024 (Top Left: MuralMotions at Town Park Aurora, Top Right: Film Festival Shorts by Seniors at Delmanor, Bottom Left: Aurora in Love at The Royal Rose Art Gallery, Bottom Right: Aurora’s Haunted at The Historic Hillary House.) Page 11 of 29 How residents of Aurora, especially underprivileged residents, will beneﬁt from this project. 1. Access to Paid Skill-Building Opportunities for Underrepresented Youth Underprivileged residents, particularly youth from marginalized communities, will have access to hands-on training in arts, environmental sustainability, and projection mapping—a rare and innovative tech-art intersection. This can lead to future employment or entrepreneurial opportunities in creative and tech industries. 2. Revitalized Public Spaces for Community Use The program that the apprentices create will be for the direct beneﬁt of Aurora’s residents. Transformation of abandoned or underused spaces into vibrant, artistic community hubs provides welcoming, accessible spaces where residents can gather, feel safe, and participate in cultural life —especially meaningful for those who lack access to recreational or artistic amenities. 3. Free and Inclusive Community Events The public showcases and installations will be free, inclusive, and accessible, offering underprivileged families a rare opportunity to engage in cultural experiences without ﬁnancial barriers—reducing isolation and fostering joy and inspiration. 4. Strengthened Community Connections and Support Networks Partnerships with local organizations will be leveraged to connect residents with local resources, services, and networks. The project acts as a catalyst for collaboration between artists, municipal services, and social support groups—helping underserved residents become more integrated and supported in their community. Page 12 of 29 Thank you for considering Shadowpath proposal for Aurora Apprenticeship Plus: Revitalizing Community Spaces through Art & Technology. I’d like to address the concern raised about the possibility of the project “failing.” Shadowpath has been successfully running apprenticeship programs for the past nine years, including throughout the challenges of COVID. These programs were funded and supported by The Ontario Trillium Foundation for the first 3 years and then the TD Bank Community Grant. Their continued success demonstrates the strength and resilience of our apprenticeship model. It is highly unlikely that this component of the project will falter. Similarly, animating underused and unconventional public spaces has been at the core of our work since 2006, beginning with Plays in Cafés. Over the years, we have brought theatre and arts experiences into churches, galleries, libraries, car dealerships, parks, storefronts, forests, golf courses, porches, heritage homes, hotels, restaurants, art studios, and more. Identifying and enlivening spaces is part of Shadowpath’s DNA and remains one of our proven strengths. The technology aspect builds on our existing skills and training in projection mapping, technical theatre, lighting and audio FX. During COVID, we successfully adapted to new technologies such as OBS programming to continue creating and connecting with virtual audiences. With over 23 years of theatre-producing experience, our team is well- positioned to expand into deeper uses of projection mapping and digital tools. We are honoured to have recently received Aurora’s Arts and Culture Award this past May. This project offers the perfect opportunity to celebrate that recognition by programming something impactful within Aurora itself. With strong local media relationships and a supporter database cultivated over decades, we are confident in our ability to build audiences and deliver a project that will have a lasting impression on the community. In short, the risk of failure is minimal. Our track record, adaptability and deep-rooted commitment to both apprenticeships, community programming and community space activation ensure that Aurora Apprenticeship Plus will be a success. Thank you for your consideration and for the opportunity to bring this vision to Aurora. Page 13 of 29 Page 14 of 29 Page 15 of 29 Page 16 of 29 Page 17 of 29 Page 18 of 29 Event Cost Breakdown 💼💼 Labor Costs Role Rate Hours/Units Subtotal Technician - Hourly $51.50 16 $824.00 Technician - Overtime $77.25 1 $77.25 FOH Manager - Hourly $30.90 8 $247.20 FOH Manager - Overtime $46.35 0.5 $23.18 Usher(s) - per rental $154.50 1 $154.50 🏛🏛 Venue Costs Item Rate Subtotal Brevik Hall (Not-for-profit, 8 hrs) $432.60 $432.60 Performance Hall (Not-for-profit, 8 hrs) $648.90 $648.90 🧾🧾 Fees Fee Description Rate Units Subtotal Capital Invest Fund (200 ppl) $1.55 x 200 1 $310.00 Handling Fee (200 ppl) $2.06 x 200 1 $412.00 Box Office Administration Fee Flat 1 $206.00 🧮🧮 Grand Total $1,326.13 (Labor) + $1,081.50 (Venue) + $928.00 (Fees) = $3,335.63 Page 19 of 29 Page 20 of 29 30 Jun 25 ASSETS Current Assets Chequing/Savings Bank Cash 400.00 Total Bank 400.00 Total Chequing/Savings 400.00 Total Current Assets 400.00 TOTAL ASSETS 400.00 LIABILITIES & EQUITY Equity Net Income 400.00 Total Equity 400.00 TOTAL LIABILITIES & EQUITY 400.00 Chinese Seniors Art Society of Canada Balance Sheet As of 30 June 2025 Page 1 Page 21 of 29 5 Jul '24 - 30 Jun 25 Ordinary Income/Expense Income Program Income Membership Dues 1,800.00 Total Program Income 1,800.00 Total Income 1,800.00 Expense Business Expenses Business Registration Fees 200.00 Total Business Expenses 200.00 Other Types of Expenses Program fee 1,200.00 Total Other Types of Expenses 1,200.00 Total Expense 1,400.00 Net Ordinary Income 400.00 Net Income 400.00 Chinese Seniors Art Society of Canada Profit & Loss Accrual Basis 5 July 2024 through 30 June 2025 Page 1 Page 22 of 29 Page 23 of 29 Page 24 of 29 Page 25 of 29 Page 26 of 29 Page 27 of 29 Page 28 of 29 Town of Aurora Aurora Mayor’s Charity Golf Classic Committee 100 John West Way Aurora, ON L4G 6J1 Subject: Request for Support – Purse Project York Region Dear Committee Members, I am reaching out on behalf of the Purse Project York Region (PPYR), a grassroots initiative founded in 2016 in York Region. Since then, we have distributed over 6,000 purses filled with essential items to organizations across York Region, bringing joy and comfort to recipients, especially on Mother’s Day. Our annual campaign runs from February to May, during which our team collects, sorts, and delivers gently used purses filled with new personal care items. As we are preparing for our 2026 campaign, we are seeking financial support from the Town of Aurora to help us purchase items such as makeup, skincare, hair products and other amenities. We are requesting a contribution amount of $5000.00 to support this effort. These small gifts have a meaningful impact, offering recipients a sense of dignity, confidence, and hope. With growing demand each year, your support would enable us to expand our reach and continue serving those in need within your community. We are also interested in learning more about local organizations in Aurora that could benefit from our donations. In the past, we have partnered with Belinda’s Place, Rose of Sharon, Sandgate Women’s Shelter, and Yellow Brick House. We kindly ask for your consideration of this request and would welcome the opportunity to meet with you or a member of your team to discuss how we can work together. Thank you for your time and support. We look forward to the possibility of partnering with you to make a lasting difference. Warm regards, Mary Frasca - 📞 Purse Project York Region Home - Purse Project York Region Page 29 of 29