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Agenda (Appointed) - Accessibility Advisory Committee - 20251210Town of Aurora Accessibility Advisory Committee Meeting Agenda Date:Wednesday, December 10, 2025 Time:7 p.m. Location:Holland Room, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of November 12, 2025 1 That the Accessibility Advisory Committee meeting minutes of November 12, 2025, be received for information. 1. 6.Delegations 7.Matters for Consideration 7.1 Memorandum from Exhibitions and Collections Coordinator; Re: Community Reflection Space Concept Plan 6 (Presentation to be provided by Adam Nordfors, Associate, Landscape Architecture, FOTENN) That the memorandum regarding the Community Reflection Space Concept Plan be received; and 1. That the Accessibility Advisory Committee comments regarding the Community Reflection Space Concept Plan be received and referred to staff for consideration and further action as 2. appropriate. 7.2 Memorandum from Municipal Engineer; Re: Yonge Streetscape Promenade Presentation 13 (Presentation to be provided by Ron Albright, Associate Partner/Director, Municipal and Transport Design, Jenna Rowland, Project Coordinator, and Wallace Lee, Associate Partner/Senior Director, Municipal and Transport Design, CIMA+) That the memorandum regarding Yonge Streetscape Promenade Presentation be received; and 1. That the Accessibility Advisory Committee comments regarding Yonge Streetscape Promenade Presentation be received and referred to staff for consideration and further action as appropriate. 2. 7.3 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 (Link to Multi-Year Accessibility Plan) That the Accessibility Advisory Committee comments regarding the Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 be received and referred to staff for consideration and action as appropriate. 1. 8.Informational Items 9.New Business 10.Adjournment Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, November 12, 2025 7 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner* (Chair) Lois Davies (arrived at 7:05 p.m.) Alison Hughes* (Vice Chair) John Lenchak Elaine Martini* (arrived at 7:09 p.m.) Jo-anne Spitzer Marilyn Williams Other Attendees: Gregory Peri, Accessibility Advisor Julia Shipcott, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:07 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Page 1 of 31 Accessibility Advisory Committee Meeting Minutes November 12, 2025 2 Moved by Marilyn Williams Seconded by Jo-anne Spitzer That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of September 10, 2025 Moved by Jo-anne Spitzer Seconded by Marilyn Williams 1. That the Accessibility Advisory Committee meeting minutes of September 10, 2025, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Accessibility Advisor; Re: Condominium Application CDM-2025-01 (Submission 1), 32 Don Hillock Drive Staff provided an overview of the condominium application for the subject property including comments to be submitted to the Planner on behalf of the Committee. The Committee and staff discussed various aspects of the application and further suggestions were made regarding consideration for (1) adding tactile plates to the top step of external staircases located along the back and side of the property, (2) ensuring automatic door openers with door delays are installed on all entry doors, (3) the addition of one barrier-free parking spot as per requirements, for a Page 2 of 31 Accessibility Advisory Committee Meeting Minutes November 12, 2025 3 total of three, (4) relocation of the curb ramp from the side of the first barrier-free parking spot to adjacent to the access aisle to provide access to all users, (5) moving both barrier-free parking spots - or placing the one additional barrier-free parking spot - midway along the front of the building, and (6) suggesting a ramp be installed to replace the staircase at the external corner of the building. Moved by John Lenchak Seconded by Jo-anne Spitzer 1. That the memorandum regarding Condominium Application CDM- 2025-01 (Submission 1), 32 Don Hillock Dr. be received; and 2. That the Accessibility Advisory Committee comments regarding Condominium Application CDM-2025-01 (Submission 1) be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 (Link to Multi-Year Accessibility Plan) Staff provided the following updates:  With the expiration of the current Multi-Year Accessibility Plan in 2026, staff will gather feedback from the community and the Committee and collaborate with various Town departments in preparation for future projects.  Staff received the third Ministry of Seniors and Accessibility Compliance audit and provided a submission, resulting in the Town receiving full compliance.  Staff across multiple departments will review the submission to Accessibility for Ontarians with Disabilities Act, 2005 (AODA), due by the end of the year.  Treat Accessibly, occurring at the Aurora Farmers' Market on October 25, received a wonderful turnout, with many visitors in costume and vendors providing treats. 30 new signups were added in October, for a total of 126. Page 3 of 31 Accessibility Advisory Committee Meeting Minutes November 12, 2025 4  Evacuation chairs, while not currently required at Town Square due to new fire prevention features incorporated into the new building, will be considered for older buildings owned by the Town.  Accessible Standards Canada is issuing an accessible evacuation standard for review, working towards a goal of making federal entities across Canada accessible by 2040.  Staff attended the Ontario Network of Accessibility Professionals conference, and shared concerns with the Deputy Minister of Seniors and Accessibility about improving legislation to raise minimum building standards, and the Deputy Minister provided a response regarding outreach and education.  Staff reported that two presentations will be made at the December Committee meeting regarding the Town Hall front parking redesign, and the Aurora Promenade Streetscape revitalization.  Staff provided an update on the Yonge Street Multi-Use path design running from Industrial Parkway South to Bloomington Road. The west side will incorporate a multi-use path while the east side will incorporate a sidewalk. Design is currently at 90% with multiple accessibility features and seating to be incorporated. A public open house is scheduled on November 20, 2025 from 5 – 7 p.m. at the Aurora Public Library. The Committee and staff further discussed snow clearing at bus stops and accessible ride services available through various providers. Moved by Elaine Martini Seconded by Jo-anne Spitzer 1. That the Accessibility Advisory Committee comments regarding the Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 be received and referred to staff for consideration and action as appropriate. Carried 8. Informational Items None. 9. New Business Page 4 of 31 Accessibility Advisory Committee Meeting Minutes November 12, 2025 5 The Committee and staff discussed concerns surrounding the feasibility of maneuvering and storage of new 95-gallon wheeled bins recently delivered to Town residents, and expressed an interest in providing feedback on behalf of residents with accessibility concerns. 10. Adjournment Moved by John Lenchak Seconded by Alison Hughes That the meeting be adjourned at 8:42 p.m. Carried Page 5 of 31 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Community Services Re: Community Reflection Space Concept Plan To: Accessibility Advisory Committee From: Michelle Johnson, Exhibitions & Collections Coordinator Date: December 10, 2025 Recommendation 1. That the memorandum regarding the Community Reflection Space Concept Plan be received; and 2. That the Accessibility Advisory Committee comments regarding the Community Reflection Space Concept Plan be received and referred to staff for consideration and further action as appropriate. Background Following Council approval of Report CMS24-022, Town Hall has been confirmed as the location for Aurora’s new Community Reflection Space. This initiative, developed through extensive public and stakeholder consultation, aims to provide a dedicated area for residents to gather in times of collective grief and reflection. Town Hall was selected for its accessibility, quiet setting, and alignment with the space’s intended purpose, avoiding the recreational conflicts associated with community parks. The approved location reflects community feedback emphasizing the need for a respectful, inclusive, and peaceful environment. Staff are presenting a thirty percent design proposal that sets the foundation for a space that is peaceful, culturally sensitive, and welcoming to all. Analysis The selection of Town Hall was inline with the recommendations of the Accessibility Advisory Committee who supported the location for its civic symbolism and potential to convey the Town’s commitment to inclusivity and compassion. This thirty percent Page 6 of 31 Community Reflection Space Concept Plan December 10, 2025 Page 2 of 2 design proposal introduces key elements that support the space’s mandate, including a thoughtfully secluded layout within the Town Hall footprint, accessible pathways, and elements that encourage quiet reflection. The proposed design fosters a respectful environment that accommodates diverse expressions of grief, while maintaining a clear distinction from spaces typically associated with protest or political activity. As the Town’s municipal headquarters, Town Hall offers both visibility and symbolic alignment with civic values, reinforcing Aurora’s commitment to compassion and community wellbeing. Its public nature, however, requires a sensitive design approach to ensure the space remains emotionally safe and clearly non-political. The current proposal thoughtfully balances these considerations, and further refinements will be made as the project progresses toward final design and approval. Attachments 1. Community Reflection Space – Thirty Percent Design Presentation 2. Community Reflection Space Sketch 1 3. Community Reflection Space Sketch 2 Page 7 of 31 $WWDFKPHQW3UHVHQWDWLRQ&RPPXQLW\5HIOHFWLRQ6SDFH7KLUW\3HUFHQW'HVLJQPage 8 of 31 Attachment 1-PathPage 9 of 31            Attachment 1-RampPage 10 of 31 'LYHUVH1DWLYH 3ODQWLQJRIJUDVVHV IRUEVVKUXEVDQG VPDOOWUHHV WREH VKRZQLQIXWXUH VNHWFKHV The Gathering Place: Large Circular space with round, seat height (470mm/18”) wood platform Rocks & Boulders: Earth process providing seating, exploring, and places to leave offerings, memories, messages. Accessible paths to Flag Poles Diverse Native Meadow Plantings: Open soils supporting native species of flora and fauna. Future iterations will include seating. Cast in Place “Rivers”: Poured after the slabs/”techtonic plates” Meadow Islands: Can consist of bioswale medium for enhanced stormwater management. River Plaza Barrier free transistions accross all pavement types Independently poured concrete slabs/”techtonic plates” treated with varied finishes including acid etched and sandblasted. Attachment 2 - Community Reflection Space Sketch 1 Page 11 of 31 Native Forest Slopes: Re-graded to stable form, planted with new trees and diverse forest understory Living wall: Dense hedge taking aproximately 6 years to reach desired height. “Door” or opening with Sky Ribbon passing through to quiet greiving/contemplation space Nwood tiber seating Sky Ribbon: Shallow linear water feature to reflect the sky, bring Earth and Sky together. No pumps, no drains, cast in place feature with room for candles, offerings, etc. Wind Phone: Sitting in forest grass with access provided by an AODA compliant path Dense Low Growing Forest Grass Measow: Provides a gentle uninhabitable separation between more intense areas and the quiet space beyond. “Lawn”: Durable, heavy traffic blend of drought tolerant low growing grasses and clovers. Low maintenance and pollen/nectar source for bees. Sky Ribbon Forest Barrier free transistions Diverse hedges $WWDFKPHQW&RPPXQLW\5HIOHFWLRQ6SDFH6NHWFh Page 12 of 31 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Planning and Development Services Re: Yonge Streetscape Promenade Presentation To: Accessibility Advisory Committee From: Garry Anggawinata, Municipal Engineer Date: December 10, 2025 Recommendation 1. That the memorandum regarding Yonge Streetscape Promenade Presentation be received; and 2. That the Accessibility Advisory Committee comments regarding Yonge Streetscape Promenade Presentation be received and referred to staff for consideration and further action as appropriate. Background The Town of Aurora is undertaking the streetscape design for the downtown promenade area at Yonge Street (between Wellington Street and Church Street). The objective of this project is to enhance the public space, integrate the downtown business core with Town Square, and address required rehabilitation of existing infrastructure. The scope of work includes the following:  Evaluate existing traffic conditions and provide operational improvements within the Yonge Street corridor;  Revitalize the road surface including walkability and accessibility improvements;  Improve pedestrian facilities and amenity opportunities including street furniture and landscaping;  Rehabilitate aged underground infrastructure;  Improvements to street lighting, wayfinding, and signage.  Explore opportunities to incorporate waste collection in the proposed design and assessment of capacity and locations for waste collection areas for residents and small businesses. Page 13 of 31 Yonge Street Promenade Presentation December 10, 2025 Page 2 of 2 The Town has retained CIMA+ as the Engineering Consultant to carry out the required engineering assessments, feasibility studies, and development of the streetscape design. Presentation by the project team from CIMA+:  Ron Albright, Associate Partner/Director, Municipal and Transport Design  Jenna Rowland, Project Coordinator, and Wallace Lee, Associate Partner/Senior Director, Municipal and Transport Design. Analysis Not Applicable. Attachments 1. 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