Agenda - Special Council - 20251117Town of Aurora
Special Meeting of Council
Revised Agenda
Date:Monday, November 17, 2025
Time:6 p.m.
Location:Council Chambers, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
Note: Added items are marked with an asterisk (*).
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Delegations
*5.1 Javed S. Khan, President & Chair, Aurora Sports Hall of Fame; Re: Item
7.3 - Councillor Weese; Amendment 003 - Budget Contribution for Aurora
Sports Hall of Fame
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6.Consideration of Items Requiring Discussion
7.Proposed Budget Amendments
(Amendments are listed in the order they were submitted.)
7.1 Councillor Weese; Re: Amendment 001 - Funding for Pilot Project with
Aurora Farmers' Market
That the Community Services Department operating budget be
increased by $23,922 to permit a pilot project with the Aurora
Farmers' Market to be funded from the Tax Rate Stabilization
Reserve.
1.
7.2 Councillor Kim; Re: Amendment 002 - Budget Contribution for Aurora
Public Library, Aurora Cultural Centre, Aurora Historical Society, and
Aurora Sports Hall of Fame
That the Mayor’s budget be amended to apply a 2% inflationary
increase to the budget contribution for the Aurora Public Library,
Aurora Cultural Centre, Aurora Historical Society, and Aurora
Sports Hall of Fame.
1.
7.3 Councillor Weese; Re: Amendment 003 - Budget Contribution for Aurora
Sports Hall of Fame
That the budget contribution for the Aurora Sports Hall of Fame
be paused until 2025 audited financial statements for this
organization are received and approved by Council.
1.
7.4 Councillor Weese; Re: Amendment 004 - Ratepayers Associations Annual
Meeting Expenses
That the Council Budget be increased by $4,500.00 to permit
each of the nine registered Ratepayers Associations to pay
meeting expenses annually up to $500.00 per Association.
1.
7.5 Councillor Gilliland; Re: Amendment 005 - Special Events LED Screen
That Project GN-F-0108: Special Events LED Screen in the 2026
budget be paused and removed from the 2026 capital program
pending further analysis; and
1.
That staff be directed to report back to Council with:2.
A comprehensive business case evaluating operational
need, rental vs. purchase options, lifecycle, storage,
technical staffing and maintenance requirements, and
identified community benefits; and
•
Options for supporting event programming through rentals,
sponsorships, partnerships, or collaborations that enhance
community participation without negatively affecting local
business activity.
•
7.6 Councillor Gilliland; Re: Amendment 006 - Aurora Town Square Sail
Shade Structures
That Project GN-F-0106: Aurora Town Square Sail Shade
Structures be paused and removed from the 2026 budget for
further analysis; and
1.
That staff report back with more information for Council to
consider:
2.
Alternative shade solutions, including portable, modular, or
temporary structures; and
•
A comparison of capital cost, lifecycle cost, seasonal
labour, storage needs, and functional effectiveness.
•
7.7 Councillor Gilliland; Re: Amendment 007 - West Aurora Off-Leash Canine
Amenity Space
That the 2026 Capital Budget be amended to include a new
capital project for the planning, design, and construction of a
West Aurora Off-Leash Canine Amenity space; and
1.
That the project be funded through the Growth and New reserve
with a placeholder allocation in an amount advised by staff as
appropriate to support site selection, public engagement, design,
and initial construction; and
2.
That staff report back with west-side location options, site
requirements, cost estimates, and an implementation timeline.
3.
7.8 Councillor Gilliland; Re: Amendment 008 - $47,000 Part-time Contracted
Student Position
That the proposed $47,000 part-time contracted student position
be removed from the Tax Stabilization Fund presented in the
2026 Operating Budget.
1.
7.9 Councillor Gilliland; Re: Amendment 009 - External Consultant Required
Under Mayoral Decision 2023-03 for Review of Council Compensation
That the 2026 Operating Budget be amended to include funding
for the external consultant required under Mayoral Decision
2023-03, with a placeholder allocation of a dollar amount
advised by staff, as appropriate for the required scope.
1.
7.10 Councillor Gallo; Re: Amendment 010 - Adherence to Council-approved
0% Budget Direction
That The 2026 draft operating and capital budgets be reviewed
and adjusted to “align fully with the 0% municipal property tax
increase direction” adopted by Council on June 24, 2025; and
1.
That no reductions to service levels or Community Partner
funding allocations shall be made as a result of achieving the 0%
tax increase target; and
2.
That the Community Partner budget requests for 2026 shall be
considered and funded through identified savings, efficiencies,
3.
or reallocations within the existing budget framework, rather
than through any increase to the overall budget; and
That staff provide a detailed summary demonstrating how the
2026 budget reflects the measures outlined in the June 24, 2025
motion, including:
4.
Cost-containment initiatives undertaken;•
Deferred or phased capital projects;•
Grants or cost-sharing opportunities leveraged;•
Operational efficiencies achieved; and•
Reserve and reserve fund strategies used to maintain
financial stability.
•
8.Confirming By-law
8.1 By-law Number XXXX-25 - Being a By-law to confirm actions by Council
resulting from a Special Meeting of Council on November 17, 2025
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9.Adjournment
100 John West Way
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aurora.ca
Delegation Request
This request and any written submissions or background information for consideration by either Council or
Committees of Council is being submitted to Legislative Services.
Council or Committee (Choose One) *
Council
Council or Committee Meeting Date *
2025-11-17
Subject *
Amendment 7.3 Response from Aurora Sports Hall of Fame
Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) *
Javed S. Khan, President & Chair, Aurora Sports Hall of Fame
Brief Summary of Issue or Purpose of Delegation *
I intend to delegate in response to Councillor Weese’s Amendment 7.3, as the proposed change directly
affects the Aurora Sports Hall of Fame and introduces concerns that warrant clarification and discussion on
the public record.
It’s important that Council hear the context, understand the implications, and receive a full and transparent
explanation from our organization before any decision is made.
Have you been in contact with a Town staff or Council member regarding your matter of interest? *
Yes No
I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. *
Agree
I acknowledge that I understand and accept the delegate conduct expectations as outlined in Section
32(b) of the Procedure By-law 6228-19, as amended (link below) *
Agree
Click to view Procedure By-law 6228-19, as amended.
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The Corporation of The Town of Aurora By-law Number XXXX-25 Being a By-law to confirm actions by Council resulting from a Special Meeting of Council on November 17, 2025. The Council of the Corporation of The Town of Aurora hereby enacts as follows:
1. That the actions by Council at its Special Meeting of Council held on November 17,
2025, in respect of each motion, resolution and other action passed and taken by
the Council at the said meeting is hereby adopted, ratified and confirmed.
2. That the Mayor and the proper officers of the Town are hereby authorized and
directed to do all things necessary to give effect to the said action or to obtain
approvals where required and to execute all documents as may be necessary in
that behalf and the Clerk is hereby authorized and directed to affix the corporate
seal to all such documents.
Enacted by Town of Aurora Council this 17th day of November, 2025.
Tom Mrakas, Mayor
Michael de Rond, Town Clerk
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