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Agenda (Appointed) - Accessibility Advisory Committee - 20251112Town of Aurora Accessibility Advisory Committee Meeting Agenda Date:Wednesday, November 12, 2025 Time:7 p.m. Location:Holland Room, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of September 10, 2025 1 That the Accessibility Advisory Committee meeting minutes of September 10, 2025, be received for information. 1. 6.Delegations 7.Matters for Consideration 7.1 Memorandum from Accessibility Advisor; Re: Condominium Application CDM-2025-01 (Submission 1) 32 Don Hillock Drive 6 That the memorandum regarding Condominium Application CDM-2025-01 (Submission 1), 32 Don Hillock Dr. be received; and 1. That the Accessibility Advisory Committee comments regarding Condominium Application CDM-2025-01 (Submission 1) be received and referred to staff for consideration and further action as appropriate. 2. 7.2 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 (Link to Multi-Year Accessibility Plan) That the Accessibility Advisory Committee comments regarding the Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 be received and referred to staff for consideration and action as appropriate. 1. 8.Informational Items 9.New Business 10.Adjournment Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, September 10, 2025 7 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair) Alison Hughes (Vice Chair)* (departed at 8:54 p.m.) Elaine Martini* Jo-anne Spitzer Marilyn Williams Members Absent: Lois Davies John Lenchak Other Attendees: Gregory Peri, Accessibility Advisor Julia Shipcott, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:01 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 1 of 10 Accessibility Advisory Committee Meeting Minutes September 10, 2025 2 3. Approval of the Agenda Moved by Jo-anne Spitzer Seconded by Marilyn Williams That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of June 11, 2025 Moved by Alison Hughes Seconded by Jo-anne Spitzer 1. That the Accessibility Advisory Committee meeting minutes of June 11, 2025, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Accessibility Advisor; Re: 2022 – 2026 Multi-Year Accessibility Plan Detailed Update Staff provided an extensive update on the status of 24 initiatives outlined and will provide to Committee the number of staff with accessibility issues. The Committee and staff discussed various solutions to address and resolve accessibility and parking issues found at both Town- and privately- owned properties. Page 2 of 10 Accessibility Advisory Committee Meeting Minutes September 10, 2025 3 Moved by Alison Hughes Seconded by Elaine Martini 1. That the memorandum regarding 2022 – 2026 Multi-Year Accessibility Plan Detailed Update be received; and 2. That the Accessibility Advisory Committee comments regarding 2022 – 2026 Multi-Year Accessibility Plan Detailed Update be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 Staff provided the following updates:  Following an extension request to the Ministry of Seniors and Accessibility Compliance Audit in June, a submission was provided by staff in July, with a request for further documentation received in September from the Province. Staff are currently generating a response.  AccessNow accessibility assessments and the mapping of 22 large- and medium-sized playgrounds has now been completed, as have all Town trails. Staff will continue to report on remaining parks and playgrounds into the fall, resuming in spring 2026 until all playgrounds are linked on the Town website.  Staff advised that several site plans, all minor in scope, have been reviewed over the summer.  In partnership with a consultant, an assessment by staff is underway on the Town Hall/Aurora Senior's Centre parking lot to ensure Accessibility for Ontarians with Disabilities Act, 2005 (AODA) compliance.  An accessibility plan will be generated by staff in collaboration with the Clerks Department as part of the preparation for the 2026 Ontario municipal election to ensure AODA compliance and additional temporary accessible parking is provided at all voting centres. Page 3 of 10 Accessibility Advisory Committee Meeting Minutes September 10, 2025 4  Staff reported that a request to purchase 18 evacuation chairs for the Library and Town Square was denied. In the event of an emergency, existing evacuation chairs located in public buildings and those possessed by Central York Fire Services will be utilized.  Staff will begin preparation of the 2027-2030 Multi-Year Accessibility Plan (MYAP) by requesting the hiring of a consultant in their fall budget. Multi-Year Plans will now coincide with Council terms, with the 2027-2030 MYAP completed in time for the new term of Council to approve.  Treat Accessibly will be supported again this year and staff will collaborate with the Communications department to encourage residents' support.  National Disability Employment Awareness Month will feature a light- up event by the Town on Thursday, October 16, 2025. Moved by Marilyn Williams Seconded by Jo-anne Spitzer 1. That the Accessibility Advisory Committee comments regarding the Town of Aurora Multi-Year Accessibility Plan 2022 - 2026 be received and referred to staff for consideration and action as appropriate. Carried 8. Informational Items None. 9. New Business The Committee and staff discussed accessibility considerations for future Concerts in the Park events in the Town Park. Additionally, the Committee and staff discussed York Region Transit's 'Mobility On-Request Paratransit Service', '65+ Service' and 'Accessibility Services' available throughout York Region. 10. Adjournment Page 4 of 10 Accessibility Advisory Committee Meeting Minutes September 10, 2025 5 Moved by Jo-anne Spitzer Seconded by Marilyn Williams That the meeting be adjourned at 9:02 p.m. Carried Page 5 of 10 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Corporate Services Re: Condominium Application CDM-2025-01 (Submission #1) 32 Don Hillock Dr. To: Accessibility Advisory Committee From: Gregory Peri, Accessibility Advisor Date: November 12, 2025 Recommendation 1. That the memorandum regarding Condominium Application CDM-2025-01 (Submission #1), 32 Don Hillock Dr. be received; and 2. That the Accessibility Advisory Committee comments regarding Condominium Application CDM-2025-01 (Submission #1) be received and referred to staff for consideration and further action as appropriate. Background The following comments have been submitted on October 28, 2025, and are recommendations made on behalf of the Accessibility Advisory Committee:  Ensure tactile indicator at the south-west side staircase and the back of every unit staircase.  Ensure automatic door openers for all public access locations, including proper timed door delays.  With 54 total parking spaces, the minimum number of accessible parking spaces is 3 parking spaces for the use of persons with disabilities. o Four per cent of the total number of parking spaces for the use of persons with disabilities, where there are between 13 and 100 parking spaces, rounding up to the nearest whole number.  Curb Ramp for barrier-free parking space should be along the access aisle to allow persons to easily access the path of travel. The current location of the curb ramp will be blocked by any vehicle parking in the existing Type-B space. Page 6 of 10 Condominium Application CDM-2025-01 (Submission #1) 32 Don Hillock Dr. November 12, 2025 Page 2 of 2  Recommendation to move the Barrier-Free parking spaces to be more centered in the units (unit 4), or separate, adding an additional Type A space by Unit 4, keeping the other two where they are currently. Attachments 1. 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