Agenda - Community Advisory Committee - 20220217Town of Aurora
Community Advisory Committee
Meeting Agenda
Date:February 17, 2022
Time:7 p.m.
Location:Video Conference
Due to the COVID-19 pandemic, meetings will be available to the public via live stream only on
the Town’s YouTube Channel. To participate electronically, please visit aurora.ca/participation.
Pages
1.Call to Order
1.1.Appointment of Chair and Vice Chair
That a Committee member be elected as Chair for Year 2022 of
the Community Advisory Committee (2018-2022 Term); and
1.
That a Committee member be elected as Vice Chair for Year
2022 of the Community Advisory Committee (2018-2022 Term).
2.
2.Approval of the Agenda
3.Declarations of Pecuniary Interest and General Nature Thereof
4.Receipt of the Minutes
4.1.Community Advisory Committee Meeting Minutes of November 18, 2021 1
That the Community Advisory Committee meeting minutes of November
18, 2021, be received for information.
5.Delegations
6.Matters for Consideration
6.1.Memorandum from Manager, Recreation; Re: SARC Gymnasium Addition
– Project Update
4
(Presentation to be provided by Lisa Warth, Manager, Recreation)
That the memorandum regarding SARC Gymnasium Addition –
Project Update be received; and
1.
That the Community Advisory Committee comments regarding
SARC Gymnasium Addition – Project Update be received and
referred to staff for consideration and further action as
appropriate.
2.
7.Informational Items
7.1.Community Advisory Committee Update List 6
That the Community Advisory Committee Update List be
received for information.
1.
8.Adjournment
1
Town of Aurora
Community Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Thursday, November 18, 2021
7 p.m.
Video Conference
Committee Members: Balpreet Grewal (Chair)
Laura Thanasse (Vice Chair)
Shivangi Bagga
Earl Cochrane (departed 7:45 p.m.)
Chris Gordon
Denis Heng
Janet Mitchell
Sera Weiss
Members Absent: Jennifer Sault
Councillor Sandra Humfryes
Other Attendees: Lisa Hausz, Manager, Economic Development and Policy
Linda Bottos, Council/Committee Coordinator
_____________________________________________________________________
1. Procedural Notes
This meeting was held electronically as per Section 19. i) of the Town's
Procedure By-law No. 6228-19, as amended, due to the COVID-19 situation.
The Chair called the meeting to order at 7:04 p.m.
2. Approval of the Agenda
Moved by Laura Thanasse
Seconded by Janet Mitchell
That the agenda as circulated by Legislative Services be approved.
Carried
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2
3. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
4. Receipt of the Minutes
4.1 Community Advisory Committee Meeting Minutes of April 15, 2021
Moved by Sera Weiss
Seconded by Earl Cochrane
That the Community Advisory Committee meeting minutes of April 15,
2021, be received for information.
Carried
5. Delegations
None.
6. Matters for Consideration
6.1 Memorandum from Manager, Economic Development and Policy; Re:
Aurora Promenade Streetscape Needs Assessment
Staff provided a brief overview of the memorandum and introduced the
project consultants: Wai Ying Di Giorgio, Principal, Urban Design; and
Andrew Hooke, Project Manager; of The Planning Partnership. The
consultants sought input from the Committee on elements of the study
area streetscape including the road, sidewalk, landscape, lighting, and
maintenance.
The Committee expressed general support of the plan and proposed
improvements, and provided feedback and suggestions regarding: the
need for assessment and/or statistical data as a basis for decisions;
examples of other municipalities with pedestrian-friendly areas; concern
about reducing street parking; concern about how to divert traffic without
affecting businesses and local residential areas; the need for viable
options; fit with regional transit plans; traffic flow options; increased
accessibility for pedestrian traffic; making the area a destination through
investment; installation of trees and environmental effects; planters and
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3
drought-resistant plants; landscaping to help reduce sound and slow down
traffic; better lighting; garbage cans; patios; and bike lanes.
Staff noted that the consultation will continue and further comments can
be shared online at engageaurora.ca/downtownstreetscape.
Moved by Laura Thanasse
Seconded by Janet Mitchell
1. That the memorandum regarding Aurora Promenade Streetscape
Needs Assessment be received; and
2. That the Community Advisory Committee comments regarding the
Streetscape Needs Assessment be received and referred to staff for
consideration and further action as appropriate.
Carried
7. Informational Items
None.
8. Adjournment
Moved by Laura Thanasse
Seconded by Sera Weiss
That the meeting be adjourned at 8:07 p.m.
Carried
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100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Community Services
Re: SARC Gymnasium Addition – Project Update
To: Community Advisory Committee
From: Lisa Warth, Manager, Recreation
Date: February 17, 2022
Recommendation
1. That the memorandum regarding SARC Gymnasium Addition – Project Update be
received; and
2. That the Community Advisory Committee comments regarding SARC Gymnasium
Addition – Project Update be received and referred to staff for consideration and
further action as appropriate.
Background
The Parks and Recreation Master Plan (2016), recommended the construction of an
additional gymnasium for community use. Current gymnasium space is well used and
offers programs for all ages and abilities. A new gymnasium would allow for the
expansion of program offerings to the community in all areas of general programming
such as fitness classes, children’s programs, preschool programs, summer day camp,
sports programs, and leagues, special events such as fairs and trade shows, along with
sport community use for game play, practice, small tournaments, dryland training and
more.
This project also addresses the lack of multipurpose space and administration and
customer service space and functionality in the facility.
This project was tabled during the 2021 capital project deliberations and included
options for a single gymnasium and a double gymnasium. A budget of 8.2 M was
approved at that time for the project which included a single gymnasium, multipurpose
space and administration space.
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SARC Gymnasium Addition – Project Update
February 17, 2022 Page 2 of 2
Analysis
CS&P Architects have been retained as the design consultants for this project. One of
the first steps undertaken by the Consultants and staff was community consultation. 4
sessions were held with potential user groups along with a written survey for those who
could not attend a consultation session. Through these discussions, it was revealed
that there was a strong desire from potential user groups for a double gymnasium.
A double gymnasium would allow for more practice play, competitive play and access
for the community. A double gymnasium would also contribute to achieving the goals in
the Sport Tourism strategy.
However, there are challenges with a double gymnasium with respect to site fit, and the
proximity to environmentally sensitive wetlands and floodplain considerations. Parking
and traffic may also be issue with respect to a double gymnasium. Several studies need
to be completed to address and ascertain the extent of these issues.
At this time, staff are recommending the project proceed as a single gymnasium as it
more closely aligns to the initial budget and is a better fit within the designated space.
As this project progresses, staff are seeking input from the committee on design
features, amenities and potential uses/programming. The final design will of course,
adhere to the Facility Accessibility Guidelines.
A short presentation will be shared during the meeting to outline the space and
potential layout of the addition.
Attachments
None.
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Community Advisory Committee Update List – as of January 2022
This list provides an update to items which were brought to the Community Advisory
Committee (CAC) for comment under “Items for Consideration”. Committee
contributions can be found in the meeting minutes and the “Advisory Committee
Review” section of General Committee (GC)/Council reports.
This list will be updated and provided at regular bi-monthly scheduled meetings.
Completed items will be removed from subsequent updates.
Agendas, reports, and minutes can be found at www.aurora.ca/agendas.
2019 CAC Items
Meeting Date Item Status/Update
May 2, 2019
(minutes)
CAC19-001 – Community
Engagement Policy Report
Completed
Staff report considered by GC on
October 15, 2019; Community
Engagement Policy approved by
Council on October 22, 2019.
PDS19-043 – Kitimat Crescent
and Aurora Heights Public
School - Alternative Solutions
Completed
Staff report with CAC comments
considered by GC on November 5,
2019; report was referred back to
staff by Council. A working group
was created to address the safety
issues in the area. A Council
Motion to build a sidewalk on
Kitimat Crescent was approved on
November 26, 2019. In June 2020,
the Aurora Heights Public School
Student Safety Plan staff report
was approved and included the
potential construction of a layby
lane. In April 2021, Council
approved a staff recommendation
to amend the Parking By-law to
add parking restrictions on Kitimat
Cres.
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Community Advisory Committee Update List – as of January 2022 Page 2 of 5
2019 CAC Items
Meeting Date Item Status/Update
PDS19-044 – Stop Control
Removal at Corbett Cres and
Cossar Dr
Completed
Staff report with CAC comments
considered by GC on September 3,
2019; staff recommendation was
approved by Council on September
10, 2019.
June 20, 2019
(minutes)
Memorandum from Manager,
Recreation, Re: Aquatic Facility
Feasibility Study
Completed
Information report with CAC
comments was posted on the
Town’s webpage on July 16, 2019.
Staff report summarizing findings
of Aquatics Feasibility Study was
received for information by Council
on July 14, 2020.
Memorandum from GIS
Infrastructure Analyst, Re:
Community Energy Plan (CEP)
– Stakeholder Working Group
Completed
See CEP update on November 19,
2020.
October 10, 2019
(minutes)
CAC19-002 – 276 and 310
Hartwell Way – Non-
Programmed Park Design
Completed
Staff report with CAC comments
considered by GC on April 14,
2020; additional staff report was
approved by Council in January
2021.
CAC19-003 – Future Off-Leash
Dog Park Locations
Completed
Staff report with CAC comments
considered by GC on September 5,
2020; staff recommendation was
approved by Council.
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Community Advisory Committee Update List – as of January 2022 Page 3 of 5
2020 CAC Items
Meeting Date Item Status/Update
February 20, 2020
(minutes)
CAC20-001 – By-law Services
– Clean Communities
Completed
Staff report considered by GC on
May 5, 2020; Clean Communities
By-law enacted on May 26, 2020.
Round Table Discussion Re:
Active Transportation in
Aurora
Completed
Comments were taken into
consideration by staff.
Round Table Discussion Re:
Future of the Community
Advisory Committee
Completed
Comments were taken into
consideration by staff.
September 17, 2020
(minutes)
CAC20-002 - Master
Transportation Study Update
Completed
Recommendations received from
the Committee will be incorporated
(if feasible) into the Active
Transportation Master Plan
(currently underway).
Memorandum from Manager,
Library Square; Re: Cultural
Master Plan Update
Ongoing
Information Report was circulated
in October 2020.
CAC20-005 - Town of Aurora
Proposed Anti-Idling Policy
Ongoing
Staff report with CAC comments
considered by GC on October 6,
2020; Council approved the Policy
on October 27, 2020, and staff will
report back with a review.
CAC20-006 - Implementation
of Automated Speed
Enforcement Program
Ongoing
Staff report with CAC comments
considered by GC on October 6,
2020; staff will report back to
Council in 2022.
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Community Advisory Committee Update List – as of January 2022 Page 4 of 5
2020 CAC Items
Meeting Date Item Status/Update
Round Table Discussion; Re:
Future of the Community
Advisory Committee
Completed
Comments were taken into
consideration by staff.
November 19, 2020
(minutes)
CAC20-007 - Town of Aurora
Community Energy Plan
Completed
Staff report with CAC comments
considered by GC on January 12,
2021; Council endorsed the staff
recommendation and CEP on
January 26, 2021.
Memorandum from Manager,
Recreation; Re: Community
Services Pricing Policy and
Ability to Pay - CAC Update
Completed
Staff report with CAC comments
considered by GC on February 2,
2021; staff recommendation was
approved by Council on February
23, 2021.
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Community Advisory Committee Update List – as of January 2022 Page 5 of 5
2021 CAC Items
Meeting Date Item Status/Update
February 18, 2021
(minutes)
Memorandum from Manager,
Business Support; Re: Update -
Sports Field Development
Strategy
Ongoing
Staff report considered by GC in
November 2021; Strategy still in
progress; update to Council
anticipated in Winter 2022.
Memorandum from Sports and
Community Development
Specialist; Re: Sports Plan
Status Report 1
Ongoing
Most recent staff report considered
by GC on January 11, 2022, and was
received for information.
Memorandum from Traffic and
Transportation Analyst; Re:
Henderson Drive and Lee Gate
Pedestrian Crossover
Completed
Staff report with CAC comments
considered by GC on July 6, 2021;
Council approved staff
recommendation with amendments
on July 13, 2021.
April 15, 2021
(minutes)
Memorandum from
Accessibility Advisor; Re:
Engaged and Inclusive Project
Ongoing
Presentation on Phase 1 of the
project provided to GC on June 15,
2021; training for Council and
Management will occur in February
2022.
Memorandum from Manager,
Library Square; Re: Library
Square Renaming Consultation
Completed
Staff report with CAC comments
considered by GC on June 1, 2021;
report approved at June 28, 2021
Council with “Town Square” chosen.
November 18, 2021
(minutes)
Memorandum from Manager,
Economic Development and
Policy; Re: Aurora Promenade
Streetscape Needs
Assessment
Ongoing
Consultation and assessment
ongoing, details to be provided
when available.
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