Agenda (Appointed) - Finance Advisory Committee - 20250617Town of Aurora
Finance Advisory Committee
Meeting Agenda
Date:Tuesday, June 17, 2025
Time:5:45 p.m.
Location:Holland Room, Aurora Town Hall
Meetings are available to the public in person and via live stream on the Town’s YouTube channel.
To participate, please visit aurora.ca/participation.
Pages
1.Call to Order
2.Land Acknowledgement
3.Approval of the Agenda
4.Declarations of Pecuniary Interest and General Nature Thereof
5.Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of April 15, 2025 1
That the Finance Advisory Committee meeting minutes of April
15, 2025, be received for information.
1.
6.Delegations
7.Matters for Consideration
7.1 Memorandum from Advisor, Financial Management; Re: Line by Line
Budget Review of Planning and Development Services
5
That the memorandum regarding Line by Line Budget Review of
Planning and Development Services be received; and
1.
That the Finance Advisory Committee comments regarding Line
by Line Budget Review of Planning and Development Services be
received and referred to staff for consideration and further
action as appropriate.
2.
8.New Business
9.Adjournment
Town of Aurora
Finance Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Tuesday, April 15, 2025
5:45 p.m.
Holland Room, Aurora Town Hall
Committee Members: Mayor Tom Mrakas (Chair)
Councillor Harold Kim
Councillor Michael Thompson
Other Attendees: Doug Nadorozny, Chief Administrative Officer*
Rachel Wainwright-van Kessel, Director, Finance
Jason Gaertner, Manager, Financial Management
Sandeep Dhillon, Advisor, Financial Management
Laura Sheardown, Financial Management Advisor
Ishita Soneji, Deputy Town Clerk
Julia Shipcott, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 5:45 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
Page 1 of 16
Finance Advisory Committee Meeting Minutes
April 15, 2025 2
3. Approval of the Agenda
Moved by Councillor Thompson
Seconded by Councillor Kim
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Finance Advisory Committee Meeting Minutes of February 18, 2025
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That the Finance Advisory Committee meeting minutes of February 18,
2025, be received for information.
Carried
6. Delegations
None.
7. Matters for Consideration
7.1 Memorandum from Senior Advisor, Financial Management; Re: Proposed
Water and Wastewater Rate Strategy
Sandeep Dhillon, Senior Advisor, Financial Management presented an
overview of current rate structures related to the delivery of water and
wastewater services and outlined two alternative rate structure options
introduced to share the burden equitably across all customers. The
Committee inquired on the percentage of residents who will see a rate
increase, the current percentage of inactive/vacant properties, the
Page 2 of 16
Finance Advisory Committee Meeting Minutes
April 15, 2025 3
potential impact of senior's home residents being charged independently
as opposed to collectively, and the method of tallying the meter charge,
and staff provided responses.
The Committee shared concerns that those residents conserving through
lower water consumption will see an increase and inquired on opportunities
available to engage residents and capture feedback for a future Council
meeting, prior to implementation in 2027. Committee members shared their
option preferences, and staff identified next steps for proceeding.
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That the memorandum regarding the Proposed Water and Wastewater
Rate Structure be received; and
2. That the Finance Advisory Committee comments regarding the
proposed water and wastewater rate structure be received and referred
to staff for consideration and further action as appropriate.
Carried
7.2 Memorandum from Financial Management Advisor; Re: Annual Investment
Policy Review
Staff provided an overview of the memorandum pertaining to
administrative changes in terminology, and additions of alternative
investment and restricted special assets sections to the policy.
The Committee inquired as to whether short-term investments with Money
Not Required Immediately (MNRI) are allowed, and requested clarification
of an MNRI's term, and staff provided a response.
Moved by Councillor Thompson
Seconded by Councillor Kim
1. That the memorandum regarding the annual investment policy review
be received; and
2. That the Finance Advisory Committee comments regarding the annual
investment policy review be received and referred to staff for
consideration and further action as appropriate.
Carried
Page 3 of 16
Finance Advisory Committee Meeting Minutes
April 15, 2025 4
7.3 Memorandum from Manager, Financial Management Services; Re: Financial
Risk Assessment – Possible US Tariffs
Staff provided an overview of the memorandum pertaining to potential
exposure based on possible US Tariffs.
The Committee inquired on the outlook of current investments, and staff
clarified with an explanation of current strategies implemented to limit
losses and avoid tariffs thus far. The Committee further reported on an
upcoming enactment of trade-barrier legislation.
Moved by Councillor Kim
Seconded by Councillor Thompson
1. That the memorandum regarding the Financial Risk Assessment of
Possible US Tariffs be received; and
2. That the Finance Advisory Committee comments regarding the
Financial Risk Assessment of Possible US Tariffs be received and
referred to staff for consideration and further action as appropriate.
Carried
8. New Business
None.
9. Adjournment
Moved by Councillor Thompson
Seconded by Councillor Kim
That the meeting be adjourned at 6:21 p.m.
Carried
Page 4 of 16
100 John West Way
Aurora, Ontario
L4G 6J1
(905) 727-3123
aurora.ca
Town of Aurora
Memorandum
Finance
Re: Line by Line Budget Review of Planning and Development Services
To: Finance Advisory Committee
From: Laura Sheardown, Advisor, Financial Management
Date: June 17, 2025
Recommendation
1. That the memorandum regarding Line by Line Budget Review of Planning and
Development Services be received; and
2. That the Finance Advisory Committee comments regarding Line by Line Budget
Review of Planning and Development Services be received and referred to staff for
consideration and further action as appropriate.
Background
As per its budget process document, the Finance Advisory Committee is required to
undertake a detailed review of each department and community service partner’s core
operating budgets prior to the conclusion of the Council term. These detailed reviews
allow for a more strategic review of the Town’s draft operating budgets by the Budget
Committee. During the course of these detailed reviews any arising budget concern
areas can be explored and addressed as part of a future Town budget process.
Attachments
1 – Planning and Development Services detailed budget materials
Page 5 of 16
20222023202420252025 2025 Forecast vs 2025 Forecast vsActualActualActualBudgetForecast 2024 Actual 2024 ActualVariance ExplanationGross Expenditures:61001: SALARIES - F/T3,384,2863,895,8434,052,4424,899,1354,899,135846,69320.9%Temporary vacancies during 2024 resulted in savings while the budget for 2025 includes a full staff complement.61002: SALARIES - O/T3,9881,4341,36614,05414,05412,688929.2%61003: SALARIES - P/T7,89817,98250,69055,94855,9485,25810.4%61004: VACATION PAY19,28726,2218,045--(8,045)(100.0%)61005: SICK PAY49,36538,10044,140--(44,140)(100.0%)61006: LIEU TIME-9,172-----61090: YEAR END ACCRUALS12,5935,82953,958--(53,958)(100.0%)61101: BENEFITS - OMERS371,894392,313438,910531,228531,22892,31821.0%Temporary vacancies during 2024 resulted in savings while the budget for 2025 includes a full staff complement.61102: BENEFITS - EHT75,34378,15384,00296,10996,10912,10714.4%61103: BENEFITS - WSIB26,38027,94829,13136,96536,9657,83426.9%61104: BENEFITS - CPP137,926147,052153,073188,395188,39535,32223.1%Temporary vacancies during 2024 resulted in savings while the budget for 2025 includes a full staff complement.61105: BENEFITS - EI54,59557,41259,77266,27966,2796,50710.9%61106: BENEFITS - DENTAL49,27348,91252,70281,70381,70329,00155.0%Temporary vacancies during 2024 resulted in savings while the budget for 2025 includes a full staff complement.61107: BENEFITS - HEALTH79,28783,40788,728128,218128,21839,49044.5%Temporary vacancies during 2024 resulted in savings while the budget for 2025 includes a full staff complement.61108: BENEFITS - LTD/ADD104,168102,707111,847128,022128,02216,17514.5%61109: BENEFITS - OTHER---18,65818,65818,658-61902:SALARY SAVINGS---(37,400)(37,400)(37,400)-Subtotal: 61000: SALARIES ANDBENEFITS4,376,2844,932,4855,228,8066,207,3146,207,314978,50818.7%62001: OFFICE SUPPLIES9,6187,05918,1339,5009,500(8,633)(47.6%)62005:SUBSCRIPTIONS/PUBLICATIONS1,2629281,47614,43414,43412,958878.0%62007: OFFICE EQUIPMENT1,4799661,4601,5001,500402.7%62008: COMPUTER SUPPLIES-4,233-----62011: CLOTHING ALLOWANCE8416,5985,7985,2005,200(598)(10.3%)62016: OPERATING MATERIALS-1,9431,3521,5701,57021816.1%62019: LICENSES--7,436--(7,436)(100.0%)62025: PROGRAM MATERIALS-2882,123--(2,123)(100.0%)62026:PROMOTIONAL/RECOGNITION-1,323 - - ---62045: MEETING EXPENSES1,9424,6503,1642,8002,800(364)(11.5%)62059: FOI EXPENSES2,1391,339472,0002,0001,9534181.7%62087:ENIVIRONMENTALINITIATIVES MATERIALS ANDSUPPLIES-6,0734,4725,0005,00052811.8%62999: CLEARING/SUSPENSEACCOUNT-6,9566,623--(6,623)(100.0%)63901: OTHER COSTREALLOCATIONS788,900788,900827,900859,400859,40031,5003.8%Subtotal: 62000: MATERIALS ANDSUPPLIES806,181831,256879,984901,404901,40421,4202.4%64002: CONFERENCES-183115--(115)(100.0%)64008: MOBILE PLAN CHARGES10,9536,4096,77412,60012,6005,82686.0%64013: COURSES & SEMINARS9,0346,84718,24117,94917,949(292)(1.6%)64014: MANDATORY COURSES &SEMINARS--405--(405)(100.0%)64015: MEMBERSHIPS15,21926,49412,91019,30019,3006,39049.5%64016: MILEAGE18,10126,08432,39725,07025,070(7,327)(22.6%)FAC Line By Line4PDS: Planning and Development ServicesReport Run: April 25, 2025 3:40 PMAttachment 1Page 6 of 16
64017: VEHICLE ALLOWANCE 4,363 4,270 4,429 - - (4,429) (100.0%)64018: GENERAL OFFICEEQUIPMENT1,682 2,407 3,260 3,000 3,000 (260) (8.0%)64030: CONSULTING 99,575 76 484 38,500 38,500 38,016 7848.3% Consulting budget was not fully used in 2023 or 2024.64032: PHOTOCOPIER CHARGES 6,182 21,302 17,460 20,148 20,148 2,688 15.4%64033: PRINTING 6,142 4,288 4,529 8,500 8,500 3,971 87.7%64037: APPRAISALS 40,551 8,599 11,099 18,000 18,000 6,901 62.2%64045: CONTRACTS 20,054 38,027 155,056 71,448 71,448 (83,608) (53.9%) 2024 expense includes cabinet conversion for 8 intersections (invoice from Region)64060: CORPORATE PROMOMATERIAL35,041 17,387 47,349 71,100 71,100 23,751 50.2%Additional $5,000 for Workforce Session and $25,000 for implementation of EcD Action Plan in 2025. Underspending due to staff capacity constraints related to previous managers absence in November and unanticipated Parkland acquisition projects arising.Subtotal: 64000: SERVICES ANDCONSULTANTS266,897 162,372 314,509 305,615 305,615 (8,894) (2.8%)66001: BANK CHARGES 32,964 16,974 18,331 25,000 25,000 6,669 36.4%Subtotal: 66000: FINANCIALCHARGES32,964 16,974 18,331 25,000 25,000 6,669 36.4%67003: FACADE & SIGNAGEIMPVMNT GRANT21,805 2,726 2,181 - - (2,181) (100.0%)Subtotal: 67000: GRANTS ANDEXTERNAL TRANSFERS21,805 2,726 2,181 - - (2,181) (100.0%)45003: TRANSFERS TO RESERVES 890,981 14,090 - - - - -Subtotal: 45000: TRANSFERS TO 890,981 14,090 - - - - -Expenses Budgeted 6,395,111 5,959,903 6,443,811 7,439,333 7,439,333 995,523 15.4%Revenues:52123: SP REVIEW FEE/STABLENBHD COMPL(28,225) 544 - - - - -52110: BUILDING - SURVEYCERTIFICATES(11,053) (9,284) (8,640) (8,998) (8,998) (359) 4.1%52111: BUILDING - COMPLIANCELETTERS(13,844) (14,492) (16,740) (16,850) (16,850) (110) .7%52114: FOI REVENUES (1,196) (2,187) (1,126) (3,040) (3,040) (1,914) 170.1%52115: REGISTRATION OFSECONDARY SUITES(4,650) (5,850) (6,900) (4,120) (4,120) 2,780 (40.3%)52105: ENGINEERING -ENGINEERING FEES(354,058) (365,170) (312,689) (522,746) (522,746) (210,057) 67.2%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202552102: ADMINISTRATIVE FEEREVENUE(3,300) (1,886) - (5,890) (5,890) (5,890) -52129: WATERMAIN AND SANITARYSEWER SYSTEM MODELING FEE(2,000) (8,000) (23,191) - - 23,191 (100.0%)Revenues budgeted for in this line were reocrded in another account (water system modeling fee).52106: PARKS PLANNING -LANDSCAPE FEES- 322 - - ---52100: PDS-FILE MAINTENACEAPPLICATION FEE(1,524) (4,668) (30,829) (4,120) (4,120) 26,709 (86.6%)One time increase in revenues during 2024 as a catch up on missing file maintenance revenues were collected52101: PDS-OMB REFERRAL FEE (8,015) (2,397) (4,100) (3,090) (3,090) 1,010 (24.6%)52104: PDS-PLANNINGENGINEERING FEE-SITE PLAN(806,687) (475,420) (374,835) (832,000) (832,000) (457,165) 122.0%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202552107: COMMITTEE OFADJUSTMENTS FEES(169,344) (167,248) (118,386) (141,398) (141,398) (23,012) 19.4%Lower Committee of Adjustment revenues in 2024, however higher revenues are expected for 202552118: PDS-MUNICIPAL ADDRESSCHANGE FEE(7,959) (1,192) (4,960) (3,653) (3,653) 1,307 (26.4%)52119: PDS-PLANNINGENGINEERING FEE SUDIVISION(458,247) (419,206) (1,729,472) (617,574) (617,574) 1,111,898 (64.3%)Revenues were higher than anticipated for 2024 however the revneues are expected to drop in 2025 to be more in line with historical levels.52121: PDS-PLNG ENG FEE-LOTGRDG(19,430) (32,920) (29,293) (41,200) (41,200) (11,907) 40.6%52128: PREAPPLICATIONCONSULTATION(9,552) (11,256) (25,600) (10,300) (10,300) 15,300 (59.8%)52601: CONTRIBUTIONS FROMDEVELOPERS(2,500) - - (8,000) (8,000) (8,000) -54005: PROVINCIALGRANTS/CONTRIBUTIONS(8,656)------54100: OTHER GRANTS (10,000) - - - - - -56117: PDS-RADIOCOMMUNICATION APPLICATIONS- (9,291) (9,753) - - 9,753 (100.0%)56119: SEWAGE SYS MTCEINSPCTN FEE- - - (5,000) (5,000) (5,000) -56106: RESIDENTIAL BUILDINGPERMITS(1,689,197) (1,424,593) (983,600) (1,800,000) (1,800,000) (816,400) 83.0%Lower than anticipated Residential Building Permits in 2024Page 7 of 16
56118: COMMERCIAL BUILDINGPERMITS(1,004,366) (973,998) (859,018) (589,481) (589,481) 269,537 (31.4%) Higher than anticipated Commercial Building Permits for 202456111: OFFICIAL PLANAPPLICATIONS(164,307) (136,763) (106,621) (162,348) (162,348) (55,727) 52.3%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202556112: SUBDIVISION APPLICATIONFEES(133,651) (255,003) (122,265) (118,692) (118,692) 3,573 (2.9%)56113: SITE PLAN APPLICATIONFEES(740,777) (632,172) (471,424) (853,632) (853,632) (382,208) 81.1%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202556114: ZONING APPLICATIONS (131,918) (171,962) (175,344) (133,900) (133,900) 41,444 (23.6%)Revenues are expected to drop in 2025 based on the planned developments for 2025.56115: PART LOT APPLICATIONS (3,373) (4,358) (14,938) (9,292) (9,292) 5,646 (37.8%)56116: CONDOMINIUMAPPLICATIONS(30,769) (34,821) (100,635) (66,414) (66,414) 34,221 (34.0%)Revenues were higher than anticipated for 2024 however the revneues are expected to drop in 2025 to be more in line with historical levels.56126: OTHER USER FEES (88,502) (43,329) (19,186) (47,333) (47,333) (28,147) 146.7%Revenues budgeted for in this line were reocrded in another account (water system modeling fee).Subtotal: 50000: REVENUES (5,907,097) (5,206,599) (5,549,544) (6,009,071) (6,009,071) (459,527) 8.3%41003: TRANSFERS FROMRESERVES(378,276) (491,312) (1,593,956) (1,842,938) (1,842,938) (248,982) 15.6%Increases in transfers from capital reserves to fund positions directly related to capital project delivery.Subtotal: 41000: TRANSFERS FROMRESERVE(378,276) (491,312) (1,593,956) (1,842,938) (1,842,938) (248,982) 15.6%Revenues Budgeted (6,285,373) (5,697,911) (7,143,500) (7,852,009) (7,852,009) (708,509) (9.9%)Total Levy 109,738 261,992 (699,689) (412,676) (412,676) 287,013 (41.0%)FAC Line-by-Line - Forecast equals BudgetPage 1 of 1Page 8 of 16
2022 2023 2024 2025 2025 2025 Forecast vs 2025 Forecast vsActual Actual Actual Budget Forecast 2024 Actual 2024 Actual Variance ExplanationGross Expenditures:61001: SALARIES - F/T 1,351,291 1,407,356 1,476,365 1,610,512 1,610,512 134,147 9.1%61002: SALARIES - O/T 216 1,207 707 - - (707) (100.0%)61003: SALARIES - P/T 794 - 17,181 10,595 10,595 (6,586) (38.3%)61004: VACATION PAY 19,287 12,295 73 - - (73) (100.0%)61005: SICK PAY 17,776 15,268 19,033 - - (19,033) (100.0%)61006: LIEU TIME - 7,975 - - - - -61090: YEAR END ACCRUALS (4,282) 9,609 30,399 - - (30,399) (100.0%)61101: BENEFITS - OMERS 139,204 137,600 140,788 180,892 180,892 40,104 28.5%61102: BENEFITS - EHT 27,324 28,263 29,166 31,405 31,405 2,239 7.7%61103: BENEFITS - WSIB 9,628 9,646 9,977 12,079 12,079 2,102 21.1%61104: BENEFITS - CPP 50,350 51,109 52,092 55,781 55,781 3,690 7.1%61105: BENEFITS - EI 20,888 20,787 21,046 20,115 20,115 (931) (4.4%)61106: BENEFITS - DENTAL 15,510 15,369 14,976 25,050 25,050 10,074 67.3%61107: BENEFITS - HEALTH 24,780 26,119 25,086 39,312 39,312 14,226 56.7%61108: BENEFITS - LTD/ADD 36,446 37,539 38,779 42,104 42,104 3,325 8.6%61109: BENEFITS - OTHER - - - 6,136 6,136 6,136 -61902:SALARY SAVINGS - - - (37,400) (37,400) (37,400) -Subtotal: 61000: SALARIES ANDBENEFITS1,709,213 1,780,140 1,875,669 1,996,582 1,996,582 120,914 6.4%62001: OFFICE SUPPLIES 3,080 2,798 3,277 5,000 5,000 1,723 52.6%62005:SUBSCRIPTIONS/PUBLICATIONS1,144 878 1,186 950 950 (236) (19.9%)62011: CLOTHING ALLOWANCE - 162 586 - - (586) (100.0%)62016: OPERATING MATERIALS - - 517 - - (517) (100.0%)62025: PROGRAM MATERIALS - 260 2,123 - - (2,123) (100.0%)62026:PROMOTIONAL/RECOGNITION- 1,323 - - - - -62045: MEETING EXPENSES 1,322 4,210 2,968 1,900 1,900 (1,068) (36.0%)62999: CLEARING/SUSPENSEACCOUNT- - 610 - - (610) (100.0%)Subtotal: 62000: MATERIALS ANDSUPPLIES5,546 9,631 11,267 7,850 7,850 (3,417) (30.3%)64002: CONFERENCES - 183 115 - - (115) (100.0%)64008: MOBILE PLAN CHARGES 2,779 660 1,276 2,600 2,600 1,324 103.8%64013: COURSES & SEMINARS 6,814 2,582 7,173 5,449 5,449 (1,724) (24.0%)64014: MANDATORY COURSES &SEMINARS- - 405 - - (405) (100.0%)64015: MEMBERSHIPS 8,347 15,861 7,923 10,000 10,000 2,077 26.2%64016: MILEAGE 432 726 2,250 1,450 1,450 (800) (35.6%)64017: VEHICLE ALLOWANCE 4,363 4,270 4,429 - - (4,429) (100.0%)FAC Line By LinePDS Alternate Rollup Before ReclassificationReport Run: May 6, 2025 2:17 PMPage 9 of 16
64018: GENERAL OFFICEEQUIPMENT1,682 1,385 - 1,500 1,500 1,500 -64030: CONSULTING 79,947 76 484 24,500 24,500 24,016 4958.0% Consulting budget was not fully used in 2023 or 2024.64032: PHOTOCOPIER CHARGES 8,977 9,360 9,162 9,336 9,336 174 1.9%64033: PRINTING 5,781 2,688 4,318 6,000 6,000 1,682 39.0%64037: APPRAISALS 40,551 8,599 11,099 18,000 18,000 6,901 62.2%64045: CONTRACTS 6,295 15,818 17,806 24,000 24,000 6,194 34.8%64060: CORPORATE PROMOMATERIAL35,041 17,387 47,349 71,100 71,100 23,751 50.2%Additional $5,000 for Workforce Session and $25,000 for implementation of EcD Action Plan in 2025. Underspending due to staff capacity constraints related to previous managers absence in November and unanticipated Parkland acquisition projects arising.Subtotal: 64000: SERVICES ANDCONSULTANTS201,008 79,595 113,790 173,935 173,935 60,145 52.9%45003: TRANSFERS TO RESERVES 502,655 - - - - - -Subtotal: 45000: TRANSFERS TO 502,655 - - - - - -Expenses Budgeted 2,418,422 1,869,366 2,000,726 2,178,367 2,178,367 177,641 8.9%Revenues:52123: SP REVIEW FEE/STABLENBHD COMPL(28,225) 544 - - - - -52100: PDS-FILE MAINTENACEAPPLICATION FEE(1,524) (4,668) (30,829) (4,120) (4,120) 26,709 (86.6%)One time increase in revenues during 2024 as a catch up on missing file maintenance revenues were collected52101: PDS-OMB REFERRAL FEE (8,015) (2,397) (4,100) (3,090) (3,090) 1,010 (24.6%)52104: PDS-PLANNINGENGINEERING FEE-SITE PLAN(806,687) (475,420) (374,835) (832,000) (832,000) (457,165) 122.0%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202552107: COMMITTEE OFADJUSTMENTS FEES(169,344) (167,248) (118,386) (141,398) (141,398) (23,012) 19.4%Lower Committee of Adjustment revenues in 2024, however higher revenues are expected for 202552118: PDS-MUNICIPAL ADDRESSCHANGE FEE(7,959) (1,192) (4,960) (3,653) (3,653) 1,307 (26.4%)52119: PDS-PLANNINGENGINEERING FEE SUDIVISION(458,247) (419,206) (1,729,472) (617,574) (617,574) 1,111,898 (64.3%)Revenues were higher than anticipated for 2024 however the revenues are expected to drop in 2025 to be more in line with historical levels.52121: PDS-PLNG ENG FEE-LOTGRDG(19,430) (32,920) (29,293) (41,200) (41,200) (11,907) 40.6%52128: PREAPPLICATIONCONSULTATION(9,552) (11,256) (25,600) (10,300) (10,300) 15,300 (59.8%)52601: CONTRIBUTIONS FROMDEVELOPERS(2,500) - - (8,000) (8,000) (8,000) -54005: PROVINCIALGRANTS/CONTRIBUTIONS(8,656) - - - - - -54100: OTHER GRANTS (10,000) - - - - - -56117: PDS-RADIOCOMMUNICATION APPLICATIONS- (9,291) (9,753) - - 9,753 (100.0%)56111: OFFICIAL PLANAPPLICATIONS(164,307) (136,763) (106,621) (162,348) (162,348) (55,727) 52.3%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202556112: SUBDIVISION APPLICATIONFEES(133,651) (255,003) (122,265) (118,692) (118,692) 3,573 (2.9%)56113: SITE PLAN APPLICATIONFEES(740,777) (632,172) (471,424) (853,632) (853,632) (382,208) 81.1%Revenues were lower that anticipated in 2024 however higher revenues are expected for 202556114: ZONING APPLICATIONS (131,918) (171,962) (175,344) (133,900) (133,900) 41,444 (23.6%)Revenues are expected to drop in 2025 based on the planned developments for 2025.56115: PART LOT APPLICATIONS (3,373) (4,358) (14,938) (9,292) (9,292) 5,646 (37.8%)56116: CONDOMINIUMAPPLICATIONS(30,769) (34,821) (100,635) (66,414) (66,414) 34,221 (34.0%)Revenues were higher than anticipated for 2024 however the revneues are expected to drop in 2025 to be more in line with historical levels.56126: OTHER USER FEES (47,844) (20,576) - (7,678) (7,678) (7,678) -Subtotal: 50000: REVENUES (2,782,776) (2,378,709) (3,318,455) (3,013,291) (3,013,291) 305,164 (9.2%)Revenues Budgeted (2,782,776) (2,378,709) (3,318,455) (3,013,291) (3,013,291) 305,164 9.2%Total Levy (364,354) (509,343) (1,317,729) (834,924) (834,924) 482,805 (36.6%)FAC Line-by-Line - Forecast equals BudgetPage1of1Page 10 of 16
2022 2023 2024 2025 2025 2025 Forecast vs 2025 Forecast vsActual Actual Actual Budget Forecast 2024 Actual 2024 Actual Variance ExplanationGross Expenditures:61001: SALARIES - F/T 1,168,595 1,237,741 1,231,834 1,583,581 1,583,581 351,747 28.6% Temporary Vacancies in 2024 led to savings61002: SALARIES - O/T 3,772 - 390 14,054 14,054 13,664 3507.7%61003: SALARIES - P/T 7,104 17,982 32,284 16,607 16,607 (15,677) (48.6%)61004: VACATION PAY - - 7,001 - - (7,001) (100.0%)61005: SICK PAY 12,429 12,722 7,466 - - (7,466) (100.0%)61090: YEAR END ACCRUALS 10,752 751 9,324 - - (9,324) (100.0%)61101: BENEFITS - OMERS 107,076 122,533 122,154 174,788 174,788 52,634 43.1%61102: BENEFITS - EHT 23,238 24,822 24,874 31,456 31,456 6,582 26.5%61103: BENEFITS - WSIB 8,305 8,986 9,007 12,098 12,098 3,091 34.3%61104: BENEFITS - CPP 44,505 47,036 49,317 60,271 60,271 10,954 22.2%61105: BENEFITS - EI 17,179 17,654 18,584 22,386 22,386 3,802 20.5%61106: BENEFITS - DENTAL 15,764 16,765 17,826 26,977 26,977 9,152 51.3%61107: BENEFITS - HEALTH 25,211 28,643 30,187 42,336 42,336 12,149 40.2%61108: BENEFITS - LTD/ADD 30,774 29,865 30,028 41,342 41,342 11,314 37.7%61109: BENEFITS - OTHER - - - 6,025 6,025 6,025 -Subtotal: 61000: SALARIES ANDBENEFITS1,474,704 1,565,500 1,590,275 2,031,921 2,031,921 441,646 27.8%62001: OFFICE SUPPLIES 4,883 1,307 2,882 2,000 2,000 (882) (30.6%)62005:SUBSCRIPTIONS/PUBLICATIONS118 - 265 13,184 13,184 12,919 4875.1%62007: OFFICE EQUIPMENT 1,479 966 1,460 1,500 1,500 40 2.7%62011: CLOTHING ALLOWANCE 499 2,299 2,190 2,350 2,350 160 7.3%62019: LICENSES - - 7,436 - - (7,436) (100.0%)62045: MEETING EXPENSES 363 63 144 450 450 306211.5%62059: FOI EXPENSES 2,139 1,339 47 2,000 2,000 1,9534181.7%62999: CLEARING/SUSPENSEACCOUNT- 6,956 6,013 - - (6,013) (100.0%)63901: OTHER COSTREALLOCATIONS788,900 788,900 827,900 859,400 859,400 31,500 3.8%Subtotal: 62000: MATERIALS ANDSUPPLIES798,380 801,829 848,338 880,884 880,884 32,546 3.8%64008: MOBILE PLAN CHARGES 3,849 1,727 2,050 5,000 5,000 2,950 143.9%64013: COURSES & SEMINARS 1,569 3,047 5,360 7,500 7,500 2,140 39.9%64015: MEMBERSHIPS 2,933 6,755 2,231 5,000 5,000 2,769 124.1%64016: MILEAGE 13,405 16,676 20,70316,120 16,120 (4,583) (22.1%)64030: CONSULTING - - - 9,000 9,000 9,000 -64032: PHOTOCOPIER CHARGES 6,171 6,990 5,171 6,418 6,418 1,247 24.1%64045: CONTRACTS 4,938 272 6,767 5,000 5,000 (1,767) (26.1%)Subtotal: 64000: SERVICES ANDCONSULTANTS32,865 35,468 42,282 54,038 54,038 11,756 27.8%66001: BANK CHARGES 32,964 16,974 18,331 25,000 25,000 6,669 36.4%Subtotal: 66000: FINANCIALCHARGES32,964 16,974 18,331 25,000 25,000 6,669 36.4%45003: TRANSFERS TO RESERVES 388,326 14,090 - - - - -Subtotal: 45000: TRANSFERS TO 388,326 14,090 - - - - -Expenses Budgeted 2,727,240 2,433,861 2,499,226 2,991,843 2,991,843 492,617 19.7%FAC Line By Line1020: BUILDING SERVICESReport Run: April 25, 2025 3:40 PMPage 11 of 16
Revenues:52110: BUILDING - SURVEYCERTIFICATES(11,053) (9,284) (8,640) (8,998) (8,998) (359) 4.1%52111: BUILDING - COMPLIANCELETTERS(13,844) (14,492) (16,740) (16,850) (16,850) (110) .7%52114: FOI REVENUES (1,196) (2,187) (1,126) (3,040) (3,040) (1,914) 170.1%52115: REGISTRATION OFSECONDARY SUITES(4,650) (3,000) (6,900) (4,120) (4,120) 2,780 (40.3%)52106: PARKS PLANNING -LANDSCAPE FEES- 322 - - ---56119: SEWAGE SYS MTCEINSPCTN FEE- - - (5,000) (5,000) (5,000) -56106: RESIDENTIAL BUILDINGPERMITS(1,689,197) (1,424,593) (983,600) (1,800,000) (1,800,000) (816,400) 83.0%Lower than anticipated Residential Building Permits in 202456118: COMMERCIAL BUILDINGPERMITS(1,004,366) (973,998) (859,018) (589,481) (589,481) 269,537 (31.4%) Higher than anticipated Commercial Building Permits for 202456126: OTHER USER FEES (2,934) (6,630) (3,821) (2,163) (2,163) 1,658 (43.4%)Subtotal: 50000: REVENUES (2,727,239) (2,433,861) (1,879,844) (2,429,652) (2,429,652) (549,808) 29.2%41003: TRANSFERS FROMRESERVES- - (619,382) (562,191) (562,191) 57,191 (9.2%)Subtotal: 41000: TRANSFERS FROMRESERVE- - (619,382) (562,191) (562,191) 57,191 (9.2%)Revenues Budgeted (2,727,239) (2,433,861) (2,499,226) (2,991,843) (2,991,843) (492,617) (19.7%)FAC Line-by-Line - Forecast equals BudgetPage 1 of 1Page 12 of 16
2022 2023 2024 2025 2025 2025 Forecast vs 2025 Forecast vsActual Actual Actual Budget Forecast 2024 Actual 2024 Actual Variance ExplanationGross Expenditures:61001: SALARIES - F/T 951,517 856,377 624,611 786,014 786,014 161,403 25.8% 2024 salary savings a result of temporary vacancies61002: SALARIES - O/T - 152 78 - - (78) (100.0%)61003: SALARIES - P/T - - 1,225 25,872 25,872 24,646 2011.6%61004: VACATION PAY - 13,181 647 - - (647) (100.0%)61005: SICK PAY 14,746 7,807 11,505 - - (11,505) (100.0%)61006: LIEU TIME - 1,197 - - - - -61090: YEAR END ACCRUALS (5,154) (512) 11,471 - - (11,471) (100.0%)61101: BENEFITS - OMERS 89,531 86,149 97,843 80,548 80,548 (17,296) (17.7%)61102: BENEFITS - EHT 19,011 17,366 13,526 15,327 15,327 1,801 13.3%61103: BENEFITS - WSIB 6,660 6,489 4,271 5,895 5,895 1,625 38.0%61104: BENEFITS - CPP 36,351 35,415 26,770 32,998 32,998 6,228 23.3%61105: BENEFITS - EI 13,563 13,466 8,586 11,605 11,605 3,018 35.2%61106: BENEFITS - DENTAL 14,181 12,436 9,568 14,452 14,452 4,884 51.0%61107: BENEFITS - HEALTH 23,166 21,275 16,400 22,680 22,680 6,280 38.3%61108: BENEFITS - LTD/ADD 28,845 24,735 18,928 20,549 20,549 1,621 8.6%61109: BENEFITS - OTHER - - - 2,995 2,995 2,995 -Subtotal: 61000: SALARIES ANDBENEFITS1,192,417 1,095,532 845,430 1,018,934 1,018,934 173,504 20.5%62001: OFFICE SUPPLIES 1,655 2,954 11,974 2,500 2,500 (9,474) (79.1%)62005:SUBSCRIPTIONS/PUBLICATIONS- 50 25 300 300 275 1099.0%62008: COMPUTER SUPPLIES - 4,233 - - - - -62011: CLOTHING ALLOWANCE 343 4,137 2,859 2,850 2,850 (9) (.3%)62016: OPERATING MATERIALS - 1,943 835 1,570 1,570 735 88.0%62025: PROGRAM MATERIALS - 28 - - - - -62045: MEETING EXPENSES 256 378 51 450 450 399 784.6%62087:ENIVIRONMENTALINITIATIVES MATERIALS ANDSUPPLIES- 6,073 4,472 5,000 5,000 528 11.8%Subtotal: 62000: MATERIALS ANDSUPPLIES2,254 19,797 20,216 12,670 12,670 (7,546) (37.3%)64008: MOBILE PLAN CHARGES 4,274 4,021 3,448 5,000 5,000 1,552 45.0%64013: COURSES & SEMINARS 651 1,219 5,708 5,000 5,000 (708) (12.4%)64015: MEMBERSHIPS 3,939 3,878 2,756 4,300 4,300 1,544 56.0%64016: MILEAGE 4,265 8,682 8,963 7,500 7,500 (1,463) (16.3%)64018: GENERAL OFFICEEQUIPMENT- 1,022 3,260 1,500 1,500 (1,760) (54.0%)64030: CONSULTING 19,628 - - 5,000 5,000 5,000 -64032: PHOTOCOPIER CHARGES (8,966) 4,951 3,127 4,394 4,394 1,267 40.5%64033: PRINTING 361 1,600 211 2,500 2,500 2,289 1083.0%64045: CONTRACTS 8,821 21,937 130,483 42,448 42,448 (88,035) (67.5%) 2024 expense includes cabinet conversion for 8 intersections (invoice from Region)Subtotal: 64000: SERVICES ANDCONSULTANTS32,973 47,309 157,956 77,642 77,642 (80,314) (50.8%)Expenses Budgeted 1,227,644 1,162,638 1,023,603 1,109,246 1,109,246 85,644 8.4%FAC Line By Line1026: ENGINEERING SERVICESReport Run: April 25, 2025 3:40 PMPage 13 of 16
Revenues:52115: REGISTRATION OFSECONDARY SUITES-(2,850) - - - - -52105: ENGINEERING -ENGINEERING FEES(354,058) (365,170) (312,689) (522,746) (522,746) (210,057) 67.2% Anticipating higher development revenues for 202552102: ADMINISTRATIVE FEEREVENUE(3,300) (1,886) - (5,890) (5,890) (5,890) -52129: WATERMAIN AND SANITARYSEWER SYSTEM MODELING FEE(2,000) (8,000) (23,191) (23,000) (23,000) 191 (.82%)56126: OTHER USER FEES (37,724) (16,122) (15,365) (14,492) (14,492) 873 (5.7%)Subtotal: 50000: REVENUES (397,082) (394,029) (351,245) (566,128) (566,128) (214,883) 61.2%41003: TRANSFERS FROMRESERVES- - (56,499) (120,870) (120,870) (64,371) 113.9%Transfers from reserves to pay for Asset Management related position (partial position in 2024)Subtotal: 41000: TRANSFERS FROMRESERVE- - (56,499) (120,870) (120,870) (64,371) 113.9%Revenues Budgeted (397,082) (394,029) (407,744) (686,998) (686,998) (279,254) (68.5%)Total Levy 830,562 768,609 615,859 422,248 422,248 (193,610) 31.4%FAC Line-by-Line - Forecast equals BudgetPage1of1Page 14 of 16
2022 2023 2024 2025 2025 2025 Forecast vs 2025 Forecast vsActual Actual Actual Budget Forecast 2024 Actual 2024 Actual Variance ExplanationGross Expenditures:61001: SALARIES - F/T (87,117) 394,369 719,633 919,028 919,028 199,395 27.7%The staffing costs recovered from reserves for capital related works was increased to better align with the true activities.61002: SALARIES - O/T - 75 191 - - (191) (100.0%)61003: SALARIES - P/T - - - 2,875 2,875 2,875 -61004: VACATION PAY - 745 324 - - (324) (100.0%)61005: SICK PAY 4,415 2,304 6,135 - - (6,135) (100.0%)61090: YEAR END ACCRUALS 11,277 (4,020) 2,765 - - (2,765) (100.0%)61101: BENEFITS - OMERS 36,084 46,031 78,124 95,001 95,001 16,877 21.6%61102: BENEFITS - EHT 5,769 7,703 16,436 17,921 17,921 1,485 9.0%61103: BENEFITS - WSIB 1,787 2,828 5,877 6,893 6,893 1,016 17.3%61104: BENEFITS - CPP 6,719 13,492 24,894 39,345 39,345 14,451 58.0%61105: BENEFITS - EI 2,965 5,505 11,556 12,174 12,174 618 5.4%61106: BENEFITS - DENTAL 3,817 4,342 10,332 15,223 15,223 4,891 47.3%61107: BENEFITS - HEALTH 6,129 7,369 17,054 23,890 23,890 6,836 40.1%61108: BENEFITS - LTD/ADD 8,103 10,568 24,112 24,027 24,027 (85) (.4%)61109: BENEFITS - OTHER - - - 3,502 3,502 3,502 -Subtotal: 61000: SALARIES ANDBENEFITS(51) 491,312 917,432 1,159,877 1,159,877 242,445 26.4%62011: CLOTHING ALLOWANCE--162--(162) (100.0%)Subtotal: 62000: MATERIALS ANDSUPPLIES--162--(162) (100.0%)64008: MOBILE PLAN CHARGES 51 - -----64016: MILEAGE-- 481--(481) (100.0%)Subtotal: 64000: SERVICES ANDCONSULTANTS51 - 481--(481) (100.0%)Expenses Budgeted - 491,312 918,0751,159,877 1,159,877 241,802 26.3%Revenues:41003: TRANSFERS FROMRESERVES(378,276) (491,312) (918,075) (1,159,877) (1,159,877) (241,802) 26.3%The staffing costs recovered from reserves for capital related works was increased to better align with the true activities, and terfore the associated transfers from reserves were also adjusted.Subtotal: 41000: TRANSFERS FROMRESERVE(378,276) (491,312) (918,075) (1,159,877) (1,159,877) (241,802) 26.3%Revenues Budgeted (378,276) (491,312) (918,075) (1,159,877) (1,159,877) (241,802) (26.3%)Total Levy (378,276) - - - - - (73.9%)FAC Line By Line1027: WORKS CAPITALReport Run: April 25, 2025 3:40 PMFAC Line-by-Line - Forecast equals BudgetPage 1 of 1Page 15 of 16
2022 2023 2024 2025 2025 2025 Forecast vs 2025 Forecast vsActual Actual Actual Budget Forecast 2024 Actual 2024 Actual Variance ExplanationGross Expenditures:67003: FACADE & SIGNAGEIMPVMNT GRANT21,805 2,726 2,181 - - (2,181) (100.0%)Subtotal: 67000: GRANTS ANDEXTERNAL TRANSFERS21,805 2,726 2,181 - - (2,181) (100.0%)Expenses Budgeted 21,805 2,726 2,181 - - (2,181) (100.0%)Revenues:Total Levy 21,805 2,726 2,181 - - (2,181) 100.0%FAC Line By Line1095: COMMUNITY IMPROVEMENT PLAN PROGRAMReport Run: April 25, 2025 3:40 PMFAC Line-by-Line - Forecast equals BudgetPage 1 of 1Page 16 of 16