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2018 Repair and Replacement Capital Projects BUDGET COMMITTEE APPROVED Corporate Services 12002 Accessibility Committee 175,000 13018 Human Resources Information/Payroll System 250,000 14047 Computer & Related Infrastructure 172,278 Corporate Services Sub Total 597,278$ Financial Services 14012 Financial System 100,000 Financial Services Sub Total 100,000$ Fleet 34410 Frt/FL80 (#33)* 210,000 24017 Replacement of By-Law Vehicle (#404)40,000 34191 GMC/Savana (#501)45,000 71107 Skid Steer Loader (#253)60,000 71108 GMC Sierra Crew Cab (#224)65,000 71109 GMC 1 Tonne Dump (#228)60,000 71111 GMC Sierra (#200)45,000 71113 Cold Planer Attachment 45,000 Fleet Sub Total 570,000$ Parks, Recreation & Cultural Services 73134 Parks/ Trails Signage Strategy Study & Implementation 96,350 73154 Playground Surface Restoration 10,900 73160 Emerald Ash Borer Management Program 235,000 73198 Field Renovation - Norm Weller Park 350,000 73211 Playground Replacement - Hamilton Park 100,000 73216 Playground Replacement - Copland Park 200,000 73291 Traffic Circle Improvements in 2B 25,000 74007 AFLC Fitness Equipment Replacement 50,000 Parks & Recreation Sub Total 1,067,250$ Facilities 72171 AFLC - Dasher Board System 300,000 72180 SARC - Signs 50,000 72201 Workstation Refresh, Carpet, Paint 150,000 72204 Cameras - HDIP 400,000 72281 AFLC - Skate Park 75,000 72282 SARC - Compressor Repair and Computer SW Upgrade 50,000 72283 SARC - Replacement of Pylon sign Message Board 50,000 72296 ACC - North End - Replacement of Radiant Tube Heaters 20,000 72304 48" Ride On Auto Scrubber 60,000 72307 SARC - Pool Pumps 35,000 Facilities Sub Total 1,190,000$ 2018 Repair and Replacement Capital Projects Summarized by Results of Council Discussions Project ID Project New 2018 Requests Roads 31109 Recon - Kennedy St W and Temperance St 1,439,082 31113 Full Depth Asphalt - Murray Dr and Pinehurst M & O - Murray Dr, Kennedy St W 2,232,291 31114 Recon - Ransom Crt and Ransom St 617,341 31118 Recon - Browning Crt, Johnson Rd, Holman Cres, Baldwin Rd 180,000 31119 Recon - Adair Dr., Bailey Cres, Davidson Rd 140,000 31126 Full Depth Asphalt- Harriman Rd M & O - Harmon Ave., Orchard Hts. Blvd., Whispering Pine Tr 1,014,110 31134 M & O - Victoria (Wellington - Harrison), Yonge St (Golf Links to Orchard Hts) 1,594,319 31140 M & O - Archerhill Crt., Jarvis Ave., Gilbert Dr., Westview Dr., McClellan Way 641,578 34613 S/W - St John's Sdrd - Gateway - Industrial Pkwy 183,480 Roads Sub Total 8,042,201$ Rates 41011 Sanitary Sewer CCTV Inspection 150,000 43038 Water Meter Replacement Program 600,000 42054 Maintenance of Culverts on Yonge St and Batson Dr 520,000 42067 Storm Outfall Erosion at Mill St 50,000 42068 Bridge Assessment 25,000 42072 Vandorf Sideroad Culvert and Ditch Repair 130,000 Rate Sub Total 1,475,000$ TOTAL PROJECT FUNDING APPROVED AS PRESENTED 13,041,729$ CONDITIONAL APPROVAL - ADDITIONAL INFORMATION REQUIRED CAO 12037 Town of Aurora Website 70,000 CAO Sub Total 70,000$ Corporate Services 14070 Boardroom Audio/Video Equipment 130,000 Corporate Services Sub Total 130,000$ Parks, Recreation & Cultural Services 73302 22 Church St - Landscaping 30,000 Parks, Recreation & Cultural Services Sub Total 30,000$ Facilities 72164 SARC - Rubber Flooring 134,600 Facilities Sub Total 134,600$ 364,600$ 13,406,329$ *Pre-approved TOTAL 2018 REPAIR & REPLACEMENT CAPITAL BUDGET CONDITIONAL APPROVAL - MORE INFORMATION REQUIRED Town of Aurora Capital Projects Project Department Version Year 12002 Accessibility Committee Corporate Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the implementation of the 2016-2022 priorities as decided upon by the Accessibility Committee. The 2016-2022 Accessibility Plan will build upon previously adopted Accessibility Plans and continue to identify and remove barriers for people with disabilities in Town goals, services and facilities. Responsibility for the Accessibility Advisory Committee and plan implementation is with Corporate Services and the Accessibility Advisor. For 2018, the $175,00 requested, as outlined in the Town's Accessibility Plan, is to be used for an audible pedestrian signal at the intersection of Yonge and Kennedy Street as well pathway lighting at Lambert Willson Park. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The effectiveness of the Accessibility Advisory Committee is dependent upon funding being made available for the action of its established Accessibility Plan. By allowing action of this plan through the provision of funding, the Town of Aurora will be contributing toward the achievement of its goal of continuing to identify and remove barriers for people with disabilities in Town goods, services and facilities. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The Accessibility Advisory Committee recommends to Council plans to remove barriers that have been identified on an annual basis. The committees's plan is adopted by Council annually. This project allows for the implementation of the approved plan. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 175,000 100,000 100,000 100,000 100,000 100,000 200,000875,000 875,000 175,000 100,000 100,000 100,000 100,000 100,000 200,000 875,000 175,000 100,000 100,000 100,000 100,000 200,000100,000Expenditures Total Funding Infrastructure Sustainability Reserves SPECIAL R&R RES CONT'N 175,000 100,000 100,000 100,000 100,000 100,000 200,000875,000 875,000 175,000 100,000 100,000 100,000 100,000 100,000 200,000 875,000 175,000 100,000 100,000 100,000 100,000 200,000100,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 13018 Human Resources Information/Payroll System Corporate Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To implement an electronic Human Resources Information System (HRIS)/Payroll and Time and attendance system in order to reduce and/or eliminate inefficiencies that exist with the present manual process. LINK TO STRATEGIC PLAN : Guiding Principles - Transition to an electronic HRIS contributes to achieving the Strategic Plan guiding principle of "Progressive corporate excellence and continuous improvement". It also strengthens the organization's objectives of financial accountability and transparency by ensuring accurate, timely reporting of time and attendance, improved reporting capabilities, and the ability of the organization to ensuring scheduling and management of attendance and salary budgets is efficient, appropriate and effective. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. A new system will significantly improve processes. Current systems require significant manual tracking and duplicate entry in order to process payroll, and has limitations for reporting and analysis. The goal is to have a system that facilitates four key objectives: scheduling and management of attendance through an electronic system, eliminating dependencies on paper and manual processes, pay processing by integrating payroll codes (and accounting requirements), with schedules, and time card records (electronic), controlled through electronic approvals and control processes. This will improve accountability throughout the organization with respect to scheduling and attendance management, and reduce the possibility of errors and corrections; to become the Human Resources Information System, replacing manual tracking and ad hoc tracking (in other systems), resulting in comprehensive, accurate employee records. This will significantly improve the ability of the organization to ensure accurate and timely processing of employment changes, report on key performance indicators, and facilitate employee and manager "self-serve" functionality; a system that integrates payroll, scheduling and attendance, and HR information will dramatically improve the organizations ability to report on key metrics, critically analyze work force management practices and identify areas of improvement. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The ability to monitor and report more accurately on payroll and attendance matters will strengthen the organization's ability to ensure fiscal responsibility with respect to wages spent in delivering services. Improves the organization's ability to ensure accuracy with respect to entitlements related to sick time, vacation, benefits etc.; Electronic management of scheduling, time card and payroll processes will result in significant efficiencies; This will help reduce the Town's liability with respect to incorrect or missed pay to employees; The ability to provide metrics with respect to time and attendance, health and safety, performance and wages supports the CAO's efforts with respect to Performance Measurement. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Continue the current manual processes and systems for managing scheduling, time cards, payroll and HR Information. The current process is cumbersome, complex, with significant opportunity for error or omission. The ability to produce meaningful reports and data for analysis is limited. Staff are working through these challenges, but time spent on these activities removes staff from other responsibilities. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 250,000 50,000300,000 300,000 250,000 50,000 300,000 250,000 50,000Expenditures Total Funding Other Funding Sources GROWTH & NEW RES CONT'N 250,000 50,000300,000 300,000 250,000 50,000 300,000 250,000 50,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 14047 Computer & Related Infrastructure Renewal Corporate Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To undertake the annual replacement cycle purchases of IT equipment for the Town of Aurora. Funding for this initiative is required annually. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. In order to maintain an acceptable fleet of computer equipment servicing the needs and requirements of the Town business, the evergreening of this equipment is necessary. In terms of desktop/laptop replacements we have 44 end user devices and monitors to be rolled out in 2018. We have approximately 18 servers that will be end of life from a software and hardware perspective as of July 2019. The plan reflects all of the desktops replacements and half of the servers to be completed in 2018. Leaving the other half of the servers for 2019. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. In an effort to streamline costs and to help reduce the environmental impact, the desktop and laptop evergreening cycle changed to seven years in 2013. Server replacement schedules reflect on average a ten year cycle. Replacement cycle changes, have resulted in an uneven expenditure over the next several years. Base on current IT inventories there is equipment that will be targeted for replacement in 2018. This amount will allow for the replacement of those identified computers, laptops and servers/network infrastructure elements critical to our ongoing business operations. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If this project isn't approved we will be delaying the work and piling it all on for completion next year before July 2019. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 172,278 176,916 111,309 213,885 215,475 107,513 443,5991,440,975 1,440,975 172,278 176,916 111,309 213,885 215,475 107,513 443,599 1,440,975 172,278 176,916 111,309 213,885 215,475 443,599107,513Expenditures Total Funding Infrastructure Sustainability Reserves COMPUTER RELATED EQUIP R&R 165,874 176,916 103,158 208,429 209,126 105,191 443,5991,412,293 1,412,293 165,874 176,916 103,158 208,429 209,126 105,191 443,599 1,412,293 165,874 176,916 103,158 208,429 209,126 443,599105,191Funding Total Total Over (Under) Funded (8,151) (2,322)(6,404) (5,456) (6,349)(28,682) Town of Aurora Capital Projects Project Department Version Year 14012 Financial System Financial Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Start: Q3 2017; End: Q3 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The Town's current suite of core financial system tools will be replaced with a single integrated financial system that has: 1. an open data structure, 2. a wholly integrated "procurement to payment" functionality, 3. an integrated budget & general ledger system, 4. contract and project management capabilities, 5. has easy, intuitive and highly customizable reporting capability, and 6. is properly sized and capable for our growing organization. The first phase of this large undertaking will consist of staff defining the comprehensive specifications for the new system and its RFP development. As a key component of this phase, staff will engage a financial systems specialist project manager consultant to assist in the development of the town's business needs & specifications as well as its tender preparation/evaluation. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The present suite of core financial system tools were acquired by the Town as stand alone components as the need for each tool arose making the integration of these tools difficult. A rapidly growing demand for town services and an increasing complexity in financial reporting requirements has progressively stretched the limits of the Town's present financial systems. Staff have undertaken multiple initiatives in an effort to optimize its existing financial systems; however, these systems have now reached a state where they are unable to meet the town's requirements in an effective or efficient manner. After considerable effort to maximize the value from its existing financial systems, staff have now concluded that a new fully integrated financial system is necessary in order to meet its current and future requirements. If a new financial system is not implemented or is delayed, the town's current financial system framework's ability to meet staff's growing requirements will continue to deteriorate. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The proposed fully integrated financial system would address the growing inability of the Town's collective current suite of financial systems to meet its rapidly expanding and increasingly more complex financial requirements. This new financial system would also allow the Town to achieve material process efficiencies and offer enhanced services to both external and internal stakeholders. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If a new financial system is not implemented or is delayed, the town's current collective financial system framework's ability to meet staff's growing requirements will continue to deteriorate and the Town will be unable to achieve any of the noted process efficiencies or enhanced stakeholder services noted above. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 100,000 600,000700,000 700,000 100,000 600,000 700,000 100,000 600,000Expenditures Total Funding Infrastructure Sustainability Reserves COMPUTER RELATED EQUIP R&R 100,000 600,000700,000 700,000 100,000 600,000 700,000 100,000 600,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 34410 Frt/FL80 (#33) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Order Q4 2017 or Q1 2018, delivery in Q4 2018 Project Pre-approved PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. This Roads Department dump truck has been in service since 2007. It is used for plowing/sanding/salting the roads in winter, and material hauling the other three season of the year. Due to the adverse conditions it performs in through the winter it is susceptible to above average corrosion on the frame and under carriage components. The vehicle is also experiencing increased driveline related repairs which are beginning to cost more than the average maintenance costs for a truck of this size. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. As part of the fleet capital plan, this truck is due for replacement as it will require an increase in maintenance costs and down time if we continue to age the fleet. Downtime and unreliability are not desirable in times of need through the winter months when quick response to snow clearing on our roads is required. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Increased staff productivity, less maintenance and downtime, lower operating costs. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Without replacement, this aging truck will require more repair investment, will consume more fuel than a comparable current model, and be susceptible to increased downtime due to unforeseen mechanical failures. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 210,000210,000 210,000 210,000 210,000 210,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 210,000210,000 210,000 210,000 210,000 210,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 34410 Frt/FL80 (#33) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Greg McClenny\Pictures\#33\Fleet 111.JPG Town of Aurora Capital Projects Project Department Version Year 24017 Replacement of By-Law Vehicle (#404) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Provide a replacement vehicle for Bylaw Services. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This highly utilized 2013 SUV is beginning to realize expensive repairs related to its high mileage. Replacement now will allow the Town to get a reasonable return on its sale while lessening the financial cost of ongoing repairs. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Increased efficiency of fuel, less downtime, more reliability. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Ongoing repairs and increased downtime. Increased use of Fleet Services resources. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 40,00040,000 40,000 40,000 40,000 40,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 40,00040,000 40,000 40,000 40,000 40,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 34191 GMC/Savana (#501) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Provide a replacement vehicle for this 3/4 ton van. This 2005 GMC van is overdue for replacement and is a high mileage vehicle in the fleet. Its repair costs are increasing and it is not financially responsible to maintain this unit. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Decreased downtime and costing for repair/maintenance. Increased reliability and efficiency from a new vehicle. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Increased repairs and downtime. Increased attention from Fleet Services staff. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 45,00045,000 45,000 45,000 45,000 45,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 45,00045,000 45,000 45,000 45,000 45,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 34191 GMC/Savana (#501) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\Fleet 032.JPG Town of Aurora Capital Projects Project Department Version Year 34191 GMC/Savana (#501) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\CAM00210.jpg Town of Aurora Capital Projects Project Department Version Year 34191 GMC/Savana (#501) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\CAM00217.jpg Town of Aurora Capital Projects Project Department Version Year 34191 GMC/Savana (#501) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\CAM00218.jpg Town of Aurora Capital Projects Project Department Version Year 34191 GMC/Savana (#501) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\CAM00219.jpg Town of Aurora Capital Projects Project Department Version Year 71107 Skid Steer Loader (#253) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 award, Q3 2018 delivery. PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace the existing 2007 CAT Skidsteer with a current model year Skidsteer. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. As part of the fleet capital plan, this skidsteer is due for replacement as it will require an increase in maintenance costs and down time. Downtime and unreliability are not desirable in times of need through the year for this shared use (Parks/Roads) piece of equipment. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Increased staff productivity, less maintenance and downtime, lower operating costs. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Without replacement, this aging piece of equipment will require more repair investment, will consume more fuel than a comparable current model, and be susceptible to increased downtime due to unforeseen mechanical failures. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 60,00060,000 60,000 60,000 60,000 60,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 60,00060,000 60,000 60,000 60,000 60,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 71107 Skid Steer Loader (#253) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Greg McClenny\Pictures\#253 (was #225)\253 009.JPG Town of Aurora Capital Projects Project Department Version Year 71108 GMC Sierra Crew Cab (#224) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 award, Q2 2018 delivery. PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace the existing Parks grass crew cab truck with a current model year crew cab. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This Parks Department crew cab truck has been in service since 2008. It is used for transporting staff and equipment daily to various parks. The vehicle is also experiencing increased repairs which are beginning to cost more than the average maintenance costs for a truck of this size. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Increased staff productivity, less maintenance and downtime, lower operating costs. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Without replacement, this aging truck will require more repair investment, will consume more fuel than a comparable current model, and be susceptible to increased downtime due to unforeseen mechanical failures. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 65,00065,000 65,000 65,000 65,000 65,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 65,00065,000 65,000 65,000 65,000 65,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 71108 GMC Sierra Crew Cab (#224) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Greg McClenny\Pictures\#224\Fleet 029.JPG Town of Aurora Capital Projects Project Department Version Year 71109 GMC 1 Ton Dump (#228) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 award, Q3 2018 delivery. PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace the existing 2008 1 ton dump truck with a current model year truck with dump body PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This Parks Department dump truck has been in service since 2008. It is used for plowing/sanding/salting the roads in winter, and material hauling the other three seasons of the year. Due to the adverse conditions it performs through the winter it is susceptible to above average corrosion on the frame and under carriage components. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Increased staff productivity, less maintenance and downtime, lower operating costs. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Without replacement, this aging truck will require more repair investment, will consume more fuel than a comparable current model, and be susceptible to increased downtime due to unforeseen mechanical failures. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 60,00060,000 60,000 60,000 60,000 60,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 60,00060,000 60,000 60,000 60,000 60,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 71109 GMC 1 Ton Dump (#228) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Greg McClenny\Pictures\#228\012.JPG Town of Aurora Capital Projects Project Department Version Year 71111 GMC Sierra (#200) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 award, Q2 2018 delivery. PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace the existing 2008 1/2 ton pickup truck with a current model year truck. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This Parks Department dump truck has been in service since 2008. It is used for general service daily throughout the Town. . PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Benefits of this equipment would include improved employee efficiency, maximize use of staff during the summer operational season. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Without replacement, this aging truck will require more repair investment, will consume more fuel than a comparable current model, and be susceptible to increased downtime due to unforeseen mechanical failures. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 45,00045,000 45,000 45,000 45,000 45,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 45,00045,000 45,000 45,000 45,000 45,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 71111 GMC Sierra (#200) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Greg McClenny\Pictures\#200\fleet 001.JPG Town of Aurora Capital Projects Project Department Version Year 71113 Cold Planer Attachment Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 through Q2 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Industrial asphalt grinder attachment to be mounted on new skid steer loader (Project #71091) for in house grinding of asphalt edges in preparation for minor asphalt patching and overlay repairs on municipal streets and catch basin restorations. This equipment will result in more efficient repairs and a more productive operation with the end result being an improved quality repair and in turn a longer lasting repair PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This attachment must be purchased in combination with the skid steer loader as it is completely reliant on the skid steer for its source of power. The current skid steer is primarily used in the parks department and is not often available when IES operations requires this equipment. A complete and dedicated unit in the IES Dept. would increase productivity and worker efficiency by matching the right equipment with the right task , Due to the age and condition of the current asphalt grinder it does not afford the versatility or capacity to effect the needed service levels which often results in repairs taking too long to complete or not effectively repaired as a result of its limited capacity PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Benefits of this equipment would include improved employee efficiency. Improved quality of work with a longer lasting asphalt repair, maximize use of staff during the summer operational season. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Continue to use under capacity equipment where possible. Contract out additional work as required. Not be able to take advantage of available staff resources in providing the necessary tools and equipment for their use Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 45,00045,000 45,000 45,000 45,000 45,000Expenditures Total Funding Infrastructure Sustainability Reserves FLEET R&R RESERVE CONT'N 45,00045,000 45,000 45,000 45,000 45,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73134 Parks/ Trails Signage Strategy Study & Implementation Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To establish consistency in park signage through the standardization of parks/trails signage. The Trails Master Plan recommends that the Town implement a signage strategy for all trails within the municipality as there are inconsistencies in the level and appropriateness of our trail signs. This growth related issue is also evident in the parks system where it is necessary to establish a consistent and non polluting system of signage. The first stage of the project was the development of signage standards, branding and proposed signage location plan. This was approved by Council in the 2011 Capital Budget. Council approved the final signage strategy on September 4, 2014 in report PR14-037. This report identified the costs and phasing recommendations for implementing the project. Trails signage will have been installed on 4 of our trail systems by the end of 2017 with completion of the remainder in 2018. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. To improve the current service levels with the inclusion of accessibility devices to assist trail users. To increase user awareness of Parks By-law. To improve the trails system with appropriate directional signage. To improve the Town's image and marketing of our parks trails system. To support the objectives identified and layed out in the Parks and Recreation Master Plan with respect to trails and their increased popularity To implement recommendation within the Trails Master Plan PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Provide a consistent look to trail signage in the Town, that will help residents and visitors to be guided through our trail systems as they utilize them for exercise, relaxation and as a mode of transportation, which aligns with the "Encouraging an healthy and active lifestyle" in the Strategic Plan. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Project would remain partially completed and with consistent messaging/branding only on a portion of the trails Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 96,35096,350 96,350 96,350 96,350 96,350Expenditures Total Funding Development Charges Reserve Funds PARKS DEV & FAC DC CONT'N 86,71586,715 86,715 86,715 Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 9,6359,635 9,635 9,635 96,350 96,350Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73154 Playground Surface Restoration - Various Parks Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To maintain existing service level and safety standards in our parks and playground areas through the restoration of various park playground surfaces. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. To maintain and improve public safety. To decrease risk of injury to children engaged in playground activity. To decrease liability to the corporation in maintaining our parks and playgrounds in accordance with CSA standards. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The PRCS department maintain 32 children's playgrounds. Wood fiber mulch provides the maximum impact absorption when used as a fall protection surface in playground areas. The Parks division embarked on a program whereby all of our new and existing playground safety surfaces have been prepared with CSA certified wood fiber mulch. Staff have been upgrading pre-existing sand based protective surfaces several years. In addition, some of the earlier wood mulch protective surfaces require top dressing in order to maintain the required impact protection levels. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. The Corporation could be liable if the depth of the safe surfacing is not maintained as per CSA Standards. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 10,900 11,300 11,600 11,900 20,000 20,000 84,000169,700 169,700 10,900 11,300 11,600 11,900 20,000 20,000 84,000 169,700 10,900 11,300 11,600 11,900 20,000 84,00020,000Expenditures Total Funding Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 10,900 11,300 11,600 11,900 20,000 20,000 84,000169,700 169,700 10,900 11,300 11,600 11,900 20,000 20,000 84,000 169,700 10,900 11,300 11,600 11,900 20,000 84,00020,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73160 Emerald Ash Borer Management Program Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To manage the Emerald Ash Borer (EAB) infestation of the municipal street tree inventory, parks and wood lots, further funding is required in support of this program. 2018 is year 6 of 10 for this program. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The implementation of Year 6 of the EAB Management Plan will involved the continued treatment of approximately 900 ash trees. Not all ash street trees will qualify for treatment based on their declining condition as a result of EAB infestation. There is an indication that the number of EAB infested trees was on the incline in 2014. As such the situation is unfolding as predicted in terms of timing and effects of this insect. Staff are continuing to monitor the Ash tree inventory to gauge the effectiveness of the treatment program. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. To maintain public safety associated with the removal of dying and potentially dangerous trees. To maintain acceptable neighbourhood aesthetics. To re-establish tree canopy by replacing trees that are removed. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. All ash trees on municipal lands would perish to EAB. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 235,000 235,000 235,000 240,000 235,0001,180,000 1,180,000 235,000 235,000 235,000 240,000 235,000 1,180,000 235,000 235,000 235,000 240,000 235,000Expenditures Total Funding Special Purpose Reserve Funds EMERALD ASH BORER RESERVE 235,000 235,000 235,000 240,000 235,0001,180,000 1,180,000 235,000 235,000 235,000 240,000 235,000 1,180,000 235,000 235,000 235,000 240,000 235,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73198 Field Renovation Norm Weller Park Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To make improvements to Norm Weller Soccer Field by upgrading the drainage and adding sports field lighting converting this fields designation from Class "B" to a Class "A" meeting demands of the AYSC. Improvements to the field would provide safe playing conditions to users and ensure the facility is available for all groups during the playing season. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Drainage and sports light systems were not included during the 1990's when the park was originally constructed. This field is in very good health and a desirable location due to its playing surface. Depending on the amount of rain received, this field can be out of commission for two to three days, which results not only in lost revenue but also an inability to provide sufficient playing facilities for the user groups as the demand for these types of fields are high. The field is located between 2 schools and is positioned north/south. Placement of sports lights would be on the east and west sides of the field and would have little to no effect on the residential houses to the south as light would be cast towards schools on either side of the field. This project has been identified in the 10 year Capital Plan and soccer fields of this size are also identified as being in shortage in the Parks and Recreation Master Plan, so maximizing the use of this field is necessary. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Soccer enrollment has increased significantly over the years and the need for Class A facilities have grown. Lighting the field would allow for extended play into the evenings and during spring and fall when daylight hours are shorter. Revenues would also be increased as a result of the renovation. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Continued inability to provide the user groups with required amenities for use, which could be compounded by the potential loss of the Magna lands in the future. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 350,000350,000 350,000 350,000 350,000 350,000Expenditures Total Funding Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 350,000350,000 350,000 350,000 350,000 350,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73211 Playground Replacement- Hamilton Park Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace an aging playground structure in Hamilton Park and increase safety and usability for residents. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Hamilton Park has been in service since the mid 1990's. While the playground is functional, it is outdated and unattractive to the neighborhood children. There are some significant wear patterns to the decking/platforms that have been identified during monthly playground inspections in the past year. Two of the three spring toys have been removed as they posed safety concerns. This playground will be replaced with a more functional, practical structure inclusive of some of the latest and desirable features on the market, so children can enjoy the amenity to is fullest. The fall protection surfacing will also be replaced and drainage improved as part of the project. Project was included in the previous year 10 year Capital Plan. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. By replacing the aging structure children in the surrounding area will have an inviting space to play that will keep them active and engaged with peers. Risks will also be lowered as the structure will be built as per the latest CSA standards. By replacing the asset, the Town will mitigate the associated hazards and increased costs incurred by keeping the aging infrastructure up to standard. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. The Corporation could be liable as the asset ages. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 100,000100,000 100,000 100,000 100,000 100,000Expenditures Total Funding Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 100,000100,000 100,000 100,000 100,000 100,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73216 Playground Replacement- Copland Park Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace an aging playground structure at Copland Park increasing safety and usability for residents and neighborhood children. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Copland Park playground was installed in 1998 and is extremely well used by neighbouring residents and day care groups that operate out of a facility adjacent to the park. The structure is showing its age significantly through wear patterns on the decks/ platforms and degradation of the plastics on slides/molded plastic features due to UV and cold. These deficiencies have been identified by our certified playground inspectors as part of the monthly inspections of the equipment and were also highlighted within an independent audit undertaken in 2016. While this playground replacement was reflected in the 10 Year Capital Plan, it was not due for replacement till 2020. Due to its condition assessment it has been moved forward in the budget to 2018 with the strong recommendation it be replaced. Drainage within the playground needs to be increased as it was not sufficient when the playground was originally installed, as the park as a whole is constructed on an active water detention area. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. By replacing the aging structure, children in the surrounding area will have an inviting space to play that will keep them active and engaged with their peers. Risks will be significantly lowered as the structure will be built as per the latest CSA standards, therefore the Town will help mitigate the associated hazards and increased costs incurred to keep aging infrastructure in a safe state for the public. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. The Corporation could be liable as the asset ages and safety becomes further compromised. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 200,000200,000 200,000 200,000 200,000 200,000Expenditures Total Funding Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 200,000200,000 200,000 200,000 200,000 200,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73291 Traffic Circle Improvements in 2B Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To remove unmanageable vegetation in traffic circles on Mavrinac Blvd - continuation from 2017 project. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Since the introduction of traffic circles in the 2A and 2B development areas it has been difficult to maintain the landscaped centre island features in these turning circles. The maintenance has been made significantly more difficult with the ban on herbicides that were most effective in limiting weeds and unwanted vegetation that is constantly present in these landscaped areas. This has resulted in increased costs associated with frequent manual removal of the unwanted vegetation in an effort to maintain these areas to an acceptable state of appearance. It has become increasingly evident that a change in the landscape is necessary to improve efficiency and appearance. In addition, there have been occasions where plant material has created a visual obstruction for motorists and the associated safety related concerns. It is proposed to remove all herbaceous plant material and replace it with more manageable turf grass, decorative rock and trees. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Increase ongoing landscaping maintenance efficiencies. Decrease in ongoing maintenance requirements. Improved area aesthetics. Improve sight lines and traffic safety. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 25,00025,000 25,000 25,000 25,000 25,000Expenditures Total Funding Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 25,00025,000 25,000 25,000 25,000 25,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73291 Traffic Circle Improvements in 2B Parks, Recreation & Cultural Services Final Approved Budget 2018 Gallery C:\Users\Jim Tree\Desktop\Traffic Circle Hartwell Conover before renovation.jpg Town of Aurora Capital Projects Project Department Version Year 73291 Traffic Circle Improvements in 2B Parks, Recreation & Cultural Services Final Approved Budget 2018 Gallery C:\Users\Jim Tree\Desktop\Landscape Island Gateway Drive.jpg Town of Aurora Capital Projects Project Department Version Year 74007 AFLC Fitness Equipment Replacement Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Continue to gradually replace old, out dated and redundant fitness equipment for Club Aurora. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. A recent comprehensive review of all existing fitness equipment revealed that current Club Aurora Fitness Centre equipment ranges in age from 3 years to 15+ years and most warranties have expired. A gradual replacement plan is being recommended in an effort to reduce the redundancy of old equipment, stay current with new fitness trends and to ensure that old equipment is replaced before escalated repair costs are incurred and to reduce the risk of possible injury. Equipment scheduled to be replaced in 2018 includes 4 treadmills ($32,000), 2 bikes ($7,000), 1 functional trainer ($8,000) and 1 smith machine ($5,000). PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. To replace old and outdated equipment that is no longer used by members. To stay current with new fitness equipment trends and to stay competitive with other local fitness centres. To replace equipment that continues to have escalating annual repair costs. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. From a risk management perspective, to replace pieces of old equipment before they become a safety risk to members. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 50,000 50,000 35,000 60,000 44,000239,000 239,000 50,000 50,000 35,000 60,000 44,000 239,000 50,000 50,000 35,000 44,00060,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 50,000 50,000 35,000 60,000 44,000239,000 239,000 50,000 50,000 35,000 60,000 44,000 239,000 50,000 50,000 35,000 44,00060,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72171 AFLC- Dasher Board System Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2018. PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To replace the present dasher board system at the AFLC arena. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The boards are in need of replacement, they are old and pose a Heath and Safety risk. The system was inspected during a summer ice out preventative maintenance inspection by staff and our consultant in 2015 and the project is in the ten year capital plan. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The dasher boards are old and rotting and have splintered and have become weakened over the years from use and environmental conditions within the space . IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. The impact if not approved is that an ice user could get injured due to the failure of the board system. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 300,000300,000 300,000 300,000 300,000 300,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 300,000300,000 300,000 300,000 300,000 300,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72180 SARC - Signs Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q3 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. New way finding signs at the SARC. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The existing signs are not in compliance with the new sign standard for public buildings and our consultant has developed a town wide standard that we can replace the buildings main way finding signs. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. To have a town wide standard for signage and be current with best practices in signage for our buildings. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Can continue with the old signs. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 50,00050,000 50,000 50,000 50,000 50,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 50,00050,000 50,000 50,000 50,000 50,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72201 Work Station Refresh Carpet Paint Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The office facilities are dated and we are not using the Town Hall space to maximize optimal space planning requirements. The goal is to balance out space requirements and refresh the work space. Most of the system furniture is original and requires an ergonomic update and revised space plan. Carpet is thread worn in areas and overall the working environment has not been updated in decades. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The plan is to space plan the floor plate and team discussions on workflows and what staff requirements are and to have standards for job functions. Workstations would be either refreshed/replaced with new workstations and the flooring would be replaced with carpet tiles and walls would be repainted to one building standard. Each year, we would renovate a section of the building and continue until all the work spaces are completed. This is a multi-year plan as we want to slowly phase in sections of the building with minimal disruption. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. As the Town grows in population and the needs/demands increase, we need to be able to adapt to the changing work requirements, currently we have very little swing space and no room to grow. Reworking the existing space is more cost effective than building additions. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 150,000 150,000 150,000 150,000 150,000750,000 750,000 150,000 150,000 150,000 150,000 150,000 750,000 150,000 150,000 150,000 150,000 150,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 150,000 150,000 150,000 150,000 150,000750,000 750,000 150,000 150,000 150,000 150,000 150,000 750,000 150,000 150,000 150,000 150,000 150,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72204 Cameras - HDIP Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The purpose of this plan is to phase out the use of analog cameras within the Town security infrastructure and move to Digital HD cameras. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. We have facilities that have very old camera security equipment that does not provide the quality or coverage that is needed. We have many uncovered areas that need cameras, this plan will install new digital cameras in the building and will improve the overall building security. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The project will improve image quality and overall coverage. This will help with police investigations and overall building security for staff and patrons. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If not approve it could have a major impact on the ability to deter people from vandalizing the facility, stealing patrons equipment and investigation of an incident. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 400,000400,000 400,000 400,000 400,000 400,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 400,000400,000 400,000 400,000 400,000 400,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72204 Cameras - HDIP Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\DSCF0519.jpg Town of Aurora Capital Projects Project Department Version Year 72204 Cameras - HDIP Infrastructure & Environmental Services Final Approved Budget 2018 Gallery C:\Users\Palma Palombi\Desktop\DSCF0521.jpg Town of Aurora Capital Projects Project Department Version Year 72281 AFLC - Skate Park Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The skate park is highly used and over the past few winters the concrete bowls have cracked and some concrete has delaminated on the flat areas . The goal is to repair the concrete and add better drainage in the area to reduce the effect that frost has on the skate park. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Extreme winter frost will continue to impact the skate park and at some point if not corrected the skate park will have to be shut down due to safety reasons. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The continued use of the skate park and the reduced risk of injury due to spalling concrete and cracks in the skate bowl. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Major impact as if we get an extremely cold winter the area could be unsafe to use. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 75,00075,000 75,000 75,000 75,000 75,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 75,00075,000 75,000 75,000 75,000 75,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72282 SARC - Compressor Repair and Cimco Computer Upgrade Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To upgrade the ice plant computer software and replace one of the bitzer screw compressors. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The software is ten years old and needs to be upgraded. The screw compressor is showing signs of failing, therefore it is suggested that we replace it next year to prevent an unplanned failure. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. This is the original software and has never been upgraded to current standards. The new program can provide remote access for online trouble shooting which could reduce the number of service calls to the site. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Could lose the system and then have to have an " in year" expense that is unplanned. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 50,00050,000 50,000 50,000 50,000 50,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 50,00050,000 50,000 50,000 50,000 50,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72283 SARC - Replacement of Pylon Sign Message Board Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The SARC electronic message board has become unreliable and costly to repair after 12 years. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The old electronic board is in need of replacement and has a direct impact to the Towns ability to communicate events to the community . PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Improve up time. New Hi Definition message board with graphics vs. one colour red . The new sign will decrease emergency repair costs and provide a stable communication platform. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. This will have a major impact as we cannot guarantee if the old sign will continue to work in 2018/2019. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 50,00050,000 50,000 50,000 50,000 50,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 50,00050,000 50,000 50,000 50,000 50,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72296 ACC - North End - Replacement of Radiant Tube Heaters Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Replace the radiant tube heater in the north end of the seating area of ACC1. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The tube heater cannot be repaired and requires replacement. The impact is user comfort PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The benefit is that the old heaters are no longer working and need to be replaced or the arena will be uncomfortable for our patrons and ACC1 is our main building for seating and events. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. People will complain that the HVAC system is not working in the north part of the seat area. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 20,00020,000 20,000 20,000 20,000 20,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 20,00020,000 20,000 20,000 20,000 20,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72304 48" Ride On Auto Scrubber Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The addition of a ride on auto scrubber that is wide enough to clean the arena floors during ice out events and work areas of the operation center. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The Town could use a large 48" auto scrubber when we have ice out and to clean large areas such as the shop floor at the JOC. We are using several units that are 20 inches and we could be more effective with one large machine for the Town's staff to use across the various facilities. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The benefits are a faster clean up time, but more importantly the equipment can be used at the operation centre to keep the operational floors clean as these areas are not part of the cleaning contract. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Having the right equipment for the right job improves operation effectiveness and large equipment cannot be rented. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 60,00060,000 60,000 60,000 60,000 60,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 60,00060,000 60,000 60,000 60,000 60,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72307 SARC - Pool Pumps Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Four pool pumps for stock/ replacement. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. We have had two pump failures and the other pumps are the same age. This will reduce the down time as we can have the pumps in stock and can be replaced on a planned shut down. Delivery for these pumps are 8-10 weeks. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. No emergency down time or loss of programming for users. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If several pumps start to fail an unplanned shut down will be needed and our operational budget for the building will be negatively impacted. In addition to the possibility of lost revenues. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT - OTHER 35,00035,000 35,000 35,000 35,000 35,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 35,00035,000 35,000 35,000 35,000 35,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31109 Reconstruction - Kennedy Street West and Temperance Street (Sections) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the reconstruction of the roadway, watermain, storm and sanitary sewer infrastructure and the installation of an oil/grit separator. This project includes the reconstruction of Kennedy Street West from Yonge Street to George Street (approximately 426m) and Temperance Street from Kennedy Street West to Ransom Ct. (approximately 149m) The projecty will be carried out in 2 parts: design will be done in 2016 and the reconstruction will take place in 2018. The project scope is to improve the roads condition, the safety of travelling public (drivers and pedestrians) as well as address any drainage issues. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure. The proposed road reconstruction includes: full depth road reconstruction, new curbs, new sanitary sewers, new watermain and sidewalk repairs where required. The existing storm sewers will be assessed during the design process and replaced if they are in poor condition. Consideration will be given to low impact development controls as per the Lake Simcoe Protection Plan requirements. An oil/grit separator will be installed on Kennedy St w, on the existing storm sewer at the creek crossing to improve the quality of the storm runoff. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The reconstruction of these streets will lessen maintenance activities. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved, the average Pavement Quality Index (PQI) for the Town's road system will not be maintained resulting in deterioration of the road network. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 1,439,0821,439,082 1,439,082 1,439,082 1,439,082 1,439,082Expenditures Total Funding Infrastructure Sustainability Reserves SANI SEWER R&R RES CONT'N 276,312276,312 Storm Sewers Contribution 182,900182,900 WATER & SEWER CONTRIBUTION 344,170344,170 FED GAS TAX CONT'N 635,700635,700 1,439,082 1,439,082 1,439,082 1,439,082Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31109 Reconstruction - Kennedy Street West and Temperance Street (Sections) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31109 - Reconstruction Kennedy St W from Yonge St to George St AND Temperance St from Town of Aurora Capital Projects Project Department Version Year 31113 Full Depth Ashpalt - Murray Dr & Pinehurst Crt, M & O - Murray Dr, Kennedy St W Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the rehabilitation of Murray Drive, Pinehurst Crt and Kennedy Street from Murray Dr. to Bathurst St. The project includes: - 2. 37 lane-kms of full depth asphalt replacement on Murray Dr. from Golf Links to Wellington St. W. and Pinehurst Crt. and installation of oil/grit separators as required - 3.06 lane-kms of mill and 50mm overlay on Murray Dr from Yonge to Golf Links and 2.19 lane-kms mill and overlay on Kennedy St. W. from Murray to Bathurst and installation of oil/grit separators as required. - storm and manhole adjustments, sidewalk and curb repairs where required. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure These roads have been identified for the maintenance and rehabilitation in the Town's 10-year Roads R&R Program. The 10-year Roads R&R Program is based on an approved standard service level of PQI = 65 to ensure financial self- sufficiency and allow the Town to maintain its road assets in perpetuity. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The reconstruction of this infrastructure should lessen maintenance activities. The Pavement Management Philosophy is to "apply the right treatment to the right road at the right time" and it is not recommended to miss the window for a specific rehabilitation technique. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average Pavement Quality Index (PQI = 65), which was approved as a standard service level for the roads R&R will not be maintained. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 2,232,2912,232,291 2,232,291 2,232,291 2,232,291 2,232,291Expenditures Total Funding Infrastructure Sustainability Reserves RDS/SDWLKS/ST LGTS R&R 994,626994,626 Storm Sewers Contribution 494,550494,550 FED GAS TAX CONT'N 743,115743,115 2,232,291 2,232,291 2,232,291 2,232,291Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31113 Full Depth Ashpalt - Murray Dr & Pinehurst Crt, M & O - Murray Dr, Kennedy St W Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31113 - Reconstruction of Murray Dr from Golf Links Dr to Wellington St W AND Pinehurst Town of Aurora Capital Projects Project Department Version Year 31114 Reconstruction - Ransom Court and Ransom Street Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the reconstruction of the roadway, watermain and sewer infrastructure. The project includes the reconstruction of Ransom Court (approximately 52 m) and Ransom Street (approximately 107m). The project will be carried out in 2 parts: design in 2016 and construction in 2018. The project scope is to improve the road condition, the safety of travelling public (drivers and pedestrians) and address any drainage issues. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The proposed road reconstruction includes: full depth asphalt and granular base replacement, sidewalk and curb repairs where required, installation of an oil/grit separator, manholes, watermain and sanitary sewer. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The rehabilitation of these roads will lessen maintenance activities. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average PQI of 65 for the town's road network will not be maintained. The road system will degrade. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 617,341617,341 617,341 617,341 617,341 617,341Expenditures Total Funding Infrastructure Sustainability Reserves SANI SEWER R&R RES CONT'N 84,40084,400 Storm Sewers Contribution 110,200110,200 WATER & SEWER CONTRIBUTION 106,990106,990 FED GAS TAX CONT'N 315,751315,751 617,341 617,341 617,341 617,341Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31114 Reconstruction - Ransom Court and Ransom Street Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31114 - Reconstruction of Ransom Crt and Ransom St\CP_31114.jpg Town of Aurora Capital Projects Project Department Version Year 31118 Reconstruction- Browning Crt, Johnson Rd, Holman Cres, Baldwin Rd Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 - Q4 2019 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the reconstruction of Holman Crescent, Johnson Rd, Baldwin Rd, Browning Crt. These roads that have an rural cross section with culverts and ditches will be urbanized with new curbs, sidewalks an storm sewers. The project will be delivered in 2 parts: design of the reconstruction in 2018 and the reconstruction of the streets in 2019. The project includes full depth road reconstruction, the replacement of the underground infrastructure and LIDs as follows: - 2.07 lane-kms of full depth road reconstruction, 842 metres of new sidewalk to be installed - 1115 metres of undersized watermain is to be replaced as per Town's engineering standards - 781 metres of sanitary sewer is to be replaced with new sewer - 1030 metres new storm sewer is to be installed ranging in size from 300mm to 825mm PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure. These roads are included in the 10-year Roads R&R Program which is based on an approved standard service level of a PQI=65 to ensure financial self-sufficiency and allow the Town to maintain its road assets in perpetuity. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The reconstruction of these streets should lessen maintenance activities. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average PQI=65 for the Town's road system will not be maintained. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 180,000 3,276,8553,456,855 3,456,855 180,000 3,276,855 3,456,855 180,000 3,276,855Expenditures Total Funding Infrastructure Sustainability Reserves SANI SEWER R&R RES CONT'N 634,069634,069 RDS/SDWLKS/ST LGTS R&R 180,000 1,065,5051,245,505 Storm Sewers Contribution 819,673819,673 WATER & SEWER CONTRIBUTION 757,608757,608 3,456,855 180,000 3,276,855 3,456,855 180,000 3,276,855Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31118 Reconstruction- Browning Crt, Johnson Rd, Holman Cres, Baldwin Rd Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31118 - Reconstruction Browning Crt, Johnson Rd, Holman Cres and Baldwin Rd\CP_31118.jpg Town of Aurora Capital Projects Project Department Version Year 31119 Reconstruction- Adair Dr, Bailey Cres, Davidson Rd Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 2018 - Q4 2019 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the reconstruction of Davidson Road, Adair Drive and Bailey Crescent. These roads that have an rural cross section with culverts and ditches will be urbanized with new curbs, sidewalks an storm sewers. The project will be delivered in 2 parts: design of the reconstruction in 2018 and the reconstruction of the streets in 2019. The project includes full depth road reconstruction, the replacement of the underground infrastructure and LIDs as follows: - 1.46 lane-kms of full depth road reconstruction, 664 metres of new sidewalk to be installed - 737 metres of undersized watermain is to be replaced as per Town's engineering standards - 660 metres of sanitary sewer is to be replaced with new sewer - 719 metres new storm sewer is to be installed ranging in size from 450mm to 600mm PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure. These roads are included in the 10-year Roads R&R Program which is based on an approved standard service level of a PQI=65 to ensure financial self-sufficiency and allow the Town to maintain its road assets in perpetuity. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The reconstruction of these streets should lessen maintenance activities. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average PQI=65 for the Town's road system will not be maintained. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 140,000 2,225,0082,365,008 2,365,008 140,000 2,225,008 2,365,008 140,000 2,225,008Expenditures Total Funding Infrastructure Sustainability Reserves SANI SEWER R&R RES CONT'N 535,487535,487 RDS/SDWLKS/ST LGTS R&R 140,000 760,528900,528 Storm Sewers Contribution 427,952427,952 WATER & SEWER CONTRIBUTION 501,041501,041 2,365,008 140,000 2,225,008 2,365,008 140,000 2,225,008Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31119 Reconstruction- Adair Dr, Bailey Cres, Davidson Rd Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31119 - Reconstruction Adair Dr Bailey Cres and Davidson Rd\CP_31119.jpg Town of Aurora Capital Projects Project Department Version Year 31126 Full Depth Asphalt - Harriman Rd, M & O - Harmon Ave, Orchard Hts Blvd., Whispering Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the rehabilitation of the following roads: Harriman Road from Wellington St. West to Tyler Street - 0.53 lane-kms of full asphalt replacement and 235m of new asphalt to be installed; Harmon Ave from McLeod Dr. to Gilbank Dr. - 0.64 lane-kms of mill and 50mm overlay and 1 oil/grit separator to be installed as required; Orchard Heights Blvd. from Bathurst St. to Hill Dr. W. - 2.44 lane-kms of mill and 50mm overlay and 1 oil/grit separator to be installed as required; - Whispering Pine Tr. from Aurora Heights Drive to Orchards Heights Blvd. -0.93 lane-kms of mill and 50mm overlay and 1 oil/grit separator. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure- maintain and expand infrastructure. These roads have been identified for rehabilitation in the Town's 10-year Road R&R Program. The 10-year Roads R&R Program is based on an approved standard service level of PQI=65 to ensure financial self- sufficiency and to allow the Town to maintain its road assets in perpetuity. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The rehabilitation of these roads should lessen maintenance activities. The Pavement Management Philosophy is to:"apply the right treatment to the right road at the right time", it is not recommended to miss the window for a specific rehabilitation technique. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average PQI of 65 for the Town's road network, which was approved by Council as a standard service level for the Roads R&R will not be maintained. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 1,014,1101,014,110 1,014,110 1,014,110 1,014,110 1,014,110Expenditures Total Funding Infrastructure Sustainability Reserves RDS/SDWLKS/ST LGTS R&R 766,835766,835 Storm Sewers Contribution 247,275247,275 1,014,110 1,014,110 1,014,110 1,014,110Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31126 Full Depth Asphalt - Harriman Rd, M & O - Harmon Ave, Orchard Hts Blvd., Whispering Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31126 - Reconstruction Harriman Rd, Harmon Ave, Orchard Heights Blvd and Whispering Pine Town of Aurora Capital Projects Project Department Version Year 31134 M & O - Victoria (Wellington - Harrison), Yonge St (Golf Links - Orchard Hts) Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the rehabilitation of the following roads: - Victoria Street from Wellington Street to Harrison Avenue - 0.84 lane kms of mill and 50mm overlay - Yonge Street from Golf Links Drive/Dunning Ave to Orchard Heights Blvd. - 9.13 lane-kms of mill and 50mm overlay, 25m of 250mm diameter of new storm sewer to be installed and oil/grit separators as required PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure These roads have been identified for rehabilitation in the Town's 10-year Roads R&R Program. The 10-year Roads R&R Program is based on an approved standard service level of PQI=65 to ensure financial self- sufficiency and to allow the Town to maintain its road assets in perpetuity. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The rehabilitation of these streets should lessen maintenance activities. The Pavement Management Philosophy is to:"apply the right treatment to the right road at the right time" and it is not recommended to miss the window for a specific rehabilitation technique. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average PQI of 65 for the Town's road network, which was approved by Council as the standard service level for the Roads R&R Program,cannot be maintained. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 1,594,3191,594,319 1,594,319 1,594,319 1,594,319 1,594,319Expenditures Total Funding Infrastructure Sustainability Reserves SANI SEWER R&R RES CONT'N 9,7459,745 RDS/SDWLKS/ST LGTS R&R 1,235,9881,235,988 Storm Sewers Contribution 348,586348,586 1,594,319 1,594,319 1,594,319 1,594,319Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31134 M & O - Victoria (Wellington - Harrison), Yonge St (Golf Links - Orchard Hts) Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31134 - Mill and Overlay Yonge St and Victoria St\CP_31134.jpg Town of Aurora Capital Projects Project Department Version Year 31140 M & O - Archerhill Crt, Jarvis Ave, Gilbert Dr, Westview Dr, McClellan Way Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for preventive maintenance for the following section of road: - Archerhill Road from Vandorf Sdrd to the end - preventive maintenance method will be: 0.63 lane-kms of mill and 50mm overlay - Jarvis Avenue from Vandorf Sideroad to Gilbert Drive and Gilbert Dr from Yonge Street to Jarvis Ave - 2.15 lane-kms of mill and 50mm overlay - McClellan Way from Bathurst Street to Spence Drive - 1.68 lane-kms of mill and 50mm overlay - Westview Drive from Leslie Street to the end - 1 lane-kms of mill and 50mm overlay PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure - maintain and expand infrastructure These roads have been identified for the maintenance and rehabilitation in the Town's 10-year Road Rehabilitation Program. The 10-year Roads R&R is based on an approved standard service level of Pavement Quality Index (PQI)=65 to ensure financial self-sufficiency and allow the Town to maintain its road assets in perpetuity. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The rehabilitation of these street should lessen maintenance activities. The Pavement Management Philosophy is to:"apply the right treatment to the right road at the right time", it is not recommended to miss the window for a specific rehabilitation technique. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If the project is not approved the average PQI of 65 for the Town's road network, which was approved as the standard service level, will not be maintained causing the Town's road network to degrade. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 641,578641,578 641,578 641,578 641,578 641,578Expenditures Total Funding Infrastructure Sustainability Reserves RDS/SDWLKS/ST LGTS R&R 641,578641,578 641,578 641,578 641,578 641,578Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 31140 M & O - Archerhill Crt, Jarvis Ave, Gilbert Dr, Westview Dr, McClellan Way Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 31140 - Mill and Overlay Archerhill Crt, Jarvis Ave, Gilbert Dr, Westview Dr and McClellan Town of Aurora Capital Projects Project Department Version Year 34613 Sidewalk Repair- St John's Sdrd - Gateway to Industrial Pkwy Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2018 to Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Improve sidewalk and boulevard drainage on St. John's Sideroad from Gateway Drive to the watercourse (approximately 210 east of Industrial Parkway North). The project is scheduled to be delivered in 2 parts: Part 1 - design and obtain Region's approval in 2017 and Part 2 - construction in 2018. Work will include: installation of approximately 200m of small concrete retaining wall (0.5m high) behind the sidewalk, construction of a cut off swale to carry the run-off west to the wetland and prevent it from crossing the sidewalk and generate the freeze thaw conditions in winter time,. The design will be undertaken in-house. Work will be performed on the the south side of St John's Sdrd only. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Lessen maintenance activities and avoid hazardous travel conditions for pedestrians during winter months. This section of sidewalk on the south side of St John's Sideroad from Gateway Dr to approximately 200m west is subject to excessive icing during winter months. Run-off from the adjacent properties freezes when coming in contact with the sidewalk creating hazardous travels conditions for pedestrians. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Improve drainage on sidewalk and boulevard to avoid water pooling and icing in the winter time. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. There will continue to be drainage issues with water pooling on the sidewalk and icing conditions if the project is not approved. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 183,480183,480 183,480 183,480 183,480 183,480Expenditures Total Funding Infrastructure Sustainability Reserves RDS/SDWLKS/ST LGTS R&R 183,480183,480 183,480 183,480 183,480 183,480Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 34613 Sidewalk Repair- St John's Sdrd - Gateway to Industrial Pkwy Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 34613 - Sidewalk Repair on St Johns Sdrd from Industrial Pky N to Gateway Dr\CP_34613.jpg Town of Aurora Capital Projects Project Department Version Year 41011 Sanitary Sewer CCTV Inspection Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To inspect and investigate condition of sanitary mains and laterals and when necessary storm mains and laterals throughout the Town. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. CCTV inspections highlight potential problem areas and thus reduce the risk of infrastructure failure and reduces the Town's liability resulting from sewer backup. Previously, money was included in the operating budget to undertake the inspections. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. To mitigate the risk to the Town of potential infrastructure failure. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 150,000 150,000 150,000 150,000 150,000 150,000 600,0001,500,000 1,500,000 150,000 150,000 150,000 150,000 150,000 150,000 600,000 1,500,000 150,000 150,000 150,000 150,000 150,000 600,000150,000Expenditures Total Funding Infrastructure Sustainability Reserves SANI SEWER R&R RES CONT'N 150,000 150,000 150,000 150,000 150,000 150,000 600,0001,500,000 1,500,000 150,000 150,000 150,000 150,000 150,000 150,000 600,000 1,500,000 150,000 150,000 150,000 150,000 150,000 600,000150,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 43038 Water Meter Replacement Program Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Water meters are an important component of Aurora's Municipal Drinking Water System. Every residential, industrial, commercial, and institutional customer is equipped with a water meter to track consumption. This ensures that each individual customer is being billed for only the water they consume. The average life span of a residential water meter is 20 years LINK TO STRATEGIC PLAN Supporting an exceptional quality of life for all - Objective 2: Invest in sustainable infrastructure - Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Water meters are mechanical devices and like all mechanical devices wear with age. For this reasons they need to be replaced so that the Town can ensure that the water meters are providing as accurate measurements as possible. Water meters were installed here in Aurora in 1990, we currently have approximately 15,000 service connections and water meters. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The age of the majority of our water meters have hit 20 years old. Water meters are most accurate for the first 10-15 years, their accuracy decreases as they wear to the benefit of the consumer. This reduction in accuracy has a negative impact on the revenue stream for the Town of Aurora and it increases our water loss. This project is being funded from the water reserve, however, will be overseen by both IES and Corporate and Financial Services Departments as it relates to metering and revenues. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 600,000 600,000 500,000 500,000 500,000 500,000 1,000,0004,200,000 4,200,000 600,000 600,000 500,000 500,000 500,000 500,000 1,000,000 4,200,000 600,000 600,000 500,000 500,000 500,000 1,000,000500,000Expenditures Total Funding Infrastructure Sustainability Reserves WATER & SEWER CONTRIBUTION 600,000 600,000 500,000 500,000 500,000 500,000 1,000,0004,200,000 4,200,000 600,000 600,000 500,000 500,000 500,000 500,000 1,000,000 4,200,000 600,000 600,000 500,000 500,000 500,000 1,000,000500,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 42054 Maintenance of Culverts on Yonge St and Batson Dr Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To rehabilitate and perform required maintenance work on the following culverts: 1) located on Yonge Street approx. 80m south of Batson Drive 2) located on Yonge Street approx. 120m north of Batson Drive 3) located on Batson Drive, approx. 60m east of Yonge Street Work to include: removal of sediment from within the culverts and the sediment, debris and vegetation that is blocking the culverts' inlet and outlet, minor re-alignment of the stream along with lining with stone approx. 15m to 30m upstream and downstream of the culverts, minor culvert headwall repairs and storm outfall repairs at the ends of the culverts, approx. 60m of stream bank restoration with stone and vegetation. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all - Objective 2: Invest in sustainable infrastructure. Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The rehabilitation of these culverts will improve their hydraulic capacity and should lessen maintenance activities. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If project was not approved the culverts would not function as designed resulting in possible flood risk. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 520,000520,000 520,000 520,000 520,000 520,000Expenditures Total Funding Infrastructure Sustainability Reserves Storm Sewers Contribution 520,000520,000 520,000 520,000 520,000 520,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 42054 Maintenance of Culverts on Yonge St and Batson Dr Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 42054 - Maintenance of Culverts on Yonge Street and Batson Drive\CP_42054.jpg Town of Aurora Capital Projects Project Department Version Year 42067 Storm Outfall Erosion at Mill Street Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 to Q4 2019: 2018 - design and 2019 - construction PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding to address the creek erosion and the failing gabion wall at the storm outlet on Mill Street. The project will be delivered in 2 parts: part 1 - design, to take place in 2018 and part 2 - construction to take place in 2019. LINK TO STRATEGIC PLAN: Supporting an exceptional quality of life for all, Objective 2: Invest in sustainable infrastructure. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This project involves reconstruction of the gabion retaining wall to address the creek erosion at the storm outlet on Mill Street. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Rebuilt the gabion retaining wall that is failing and address the creek erosion issue at the storm outlet on Mill Street. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Creek erosion and possible Town liability Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 50,000 150,000200,000 200,000 50,000 150,000 200,000 50,000 150,000Expenditures Total Funding Infrastructure Sustainability Reserves Storm Sewers Contribution 50,000 150,000200,000 200,000 50,000 150,000 200,000 50,000 150,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 42067 Storm Outfall Erosion at Mill Street Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 42067 - Storm Outfall Erosion at Mill Street\CP_42067.jpg Town of Aurora Capital Projects Project Department Version Year 42068 Bridge Assessment - 2018 Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q4 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide a Town-wide bridge assessment in accordance with the MTO's Ontario Structure Inspection Manual (OSIM). The need for mobility requires that Ontario's highway system be kept in good repair. Structures are a vital part of this system and the efficiency of the system is impaired if these structures fail or their long-carrying capacity is reduced. To avoid such failings, an effective and systematic inspection of the structures on the highway network is required. The project includes: - hiring a structural consulting engineer to assess the condition of all bridges and large culverts on Town's highways - provide a condition rating for all these type of structures - provide recommendations for general maintenance, rehabilitation and/or replacement PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. This project requires funding for a systematic inspection of the structures on the Town's highway system as per the MTO's standards. A Town-wide bridge assessment will provide: - a detailed visual inspection and condition rating of structures and their components - a uniform inspection approach for all structures in Ontario - the structural integrity, safety and condition of every bridge shall be determined through the performance of at least one inspection in every second calendar year under the direction of a professional engineer and in accordance with the MTO's standards and regulations - a bridge as a general definition is a structure which provides a roadway/walkway for the passage of vehicles across an PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The project will provide the IES/Engineering and Operations Divisions with recommendations for the general maintenance, rehabilitation and/or replacement of these type of structures. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. The inspection of bridges and culverts is a legislated requirement. If the project was not approved these structures might fail or their baring capacity might be reduced and the Town's highway system could be impacted. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONSULTING 25,00025,000 25,000 25,000 25,000 25,000Expenditures Total Funding Infrastructure Sustainability Reserves Storm Sewers Contribution 25,00025,000 25,000 25,000 25,000 25,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 42072 Vandorf Sideroad Culvert and Ditch Repair Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q4 2017 - Q3 2018 PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To provide funding for the replacement of an existing 1.0m diameter CSPA culvert that crosses Vandorf Sideroad approximately 280m east of Bayview Ave and to regrade approximately 30m of existing ditch so that it flows to this culvert. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The culvert on Vandorf Sideroad has broken creating a hole by the edge of the road's south shoulder, which occurred where the culvert had once been lengthened. The culvert has inadequate cover over it making replacement of the broken portion of pipe unadvisable. The roadside ditch is draining away from the culvert and needs to be directed to drain towards it. As a result, proper drainage will occur and safety hazard and maintenance concerns due to the broken culvert will be rectified. Work includes: replacing the entire length of existing CSPA culvert with a new multi-barreled culvert that will have improved cover over it; regrading of approximately 30m of ditching to improve and re-direct drainage to this culvert; reinstatement of the roadway where the culvert is being replaced and ditch vegetation where the ditch is being regraded. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Replacing the culvert and completing minor ditch regrading, will improve the road's drainage and will remove the safety hazard and maintenance concerns associated with the broken culvert and compromised road shoulder. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Further deterioration of the culvert and erosion of the culvert if it is not replaced. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONSULTING 30,00030,000 CONTRACTS 100,000100,000 130,000 130,000 130,000 130,000Expenditures Total Funding Infrastructure Sustainability Reserves Storm Sewers Contribution 130,000130,000 130,000 130,000 130,000 130,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 42072 Vandorf Sideroad Culvert and Ditch Repair Infrastructure & Environmental Services Final Approved Budget 2018 Gallery Q:\_Departments_space\Works\Capital Projects\CP 42072 - Vandorf Sideroad Culvert and Ditch Repair\CP_42072.jpg Town of Aurora Capital Projects Project Department Version Year 12037 Town of Aurora Website CAO Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q1 - Q3 2018 Conditional Approval - Additional Information Required PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. To redevelop the Town of Aurora website to update technology, reduce inefficiencies, increase community engagement and improve service delivery to residents and visitors. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Council has expressed the need for a new updated website for the Town in response to complaints from residents. In addition, technology has improved since the existing website was developed which will enable us to improve the user experience. With the increase in social media content, video, PlaceSpeak - the Town's online community engagement platform and text message alerts, a new website will be required to better promote content and ensure residents are able to access the most timely, relevant and engaging content. The redevelopment of the website will also present an opportunity to move the site from its existing serving in Newmarket to a different server that is able to provide more consistent service, while ensuring the highest levels of network security. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Improved navigation and search functionality making it easier for the community to find what they are looking for. Increased community engagement through the delivery of more relevant content, opportunity for more advanced reporting and analytics to assist with ongoing improvements to the user experience, ability to better promote revenue generating programs and services, more stable back-end reducing outages and website down time, ability to automate many of the functions that are currently conducted manually by staff, thereby saving staff time. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Staff would have to continue with the time-consuming and manual processes, reducing the time Communications is able to spend on other tasks. Website would not be able to undergo significant changes and improvements and the Town would be unable to address the concerns of residents. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 70,000 10,000 10,00090,000 90,000 70,000 10,000 10,000 90,000 70,000 10,000 10,000Expenditures Total Funding Infrastructure Sustainability Reserves COMPUTER RELATED EQUIP R&R 70,000 10,000 10,00090,000 90,000 70,000 10,000 10,000 90,000 70,000 10,000 10,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 14070 Boardroom Audio/Video Equipment Corporate Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Q2 2018 - Q4 2018 Conditional Approval - Additional Information Required PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. This project is the 2nd phase of the Audio/Video project that started with the Holland Room and Council Chambers last year. Phase 2 of the consultant engagement was to examine the rest of the boardrooms throughout Town Hall and the off site boardroom facilities with the goal of analyzing the needs in the room, taking inventory of the existing equipment and proposing new future proof ideas for equipment replacement and efficiencies. This project provides the necessary money to make equipment changes in the boardrooms as identified by the consultant. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Leveraging current technology and proposing process changes for the more efficient use of meeting room resources and equipment will improve service levels. With new technology, the time spent finding a free boardroom, driving to another offsite meeting and setting up portable equipment can be reduced. Saving staff time to focus on more important things. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. The benefits are internal in nature. They include reducing travel between sites for meetings (leveraging conferencing), improved efficiencies in boardrooms by having access to files needed to be displayed quickly and easily with meeting participants - increasing production during meetings. As well as to reduce our carbon footprint by further reducing our printing and better leveraging our electronic files. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. Staff would continue to use existing boardrooms, some with limited to no technology in place for their meetings. Staff will have to continue to use old methods for meetings (in person vs virtual/conference) as well as to spend more time coordinating meetings and resources instead of investing in more productive use of time. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures EQUIPMENT & FURNISHINGS 130,000 110,000 110,000 110,000460,000 460,000 130,000 110,000 110,000 110,000 460,000 130,000 110,000 110,000 110,000Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 50,000 55,000 55,000 55,000215,000 COMPUTER RELATED EQUIP R&R 80,000 55,000 55,000 55,000245,000 460,000 130,000 110,000 110,000 110,000 460,000 130,000 110,000 110,000 110,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 73302 22 Church St - Landscaping Parks, Recreation & Cultural Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Conditional Approval - Additional Information Required PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. Landscape upgrades have been requested to improve the access to and from the Cultural Centre as well as compliment the heritage profile of the building. Landscaping will include a paving stone access pathway and plaza sitting area as well as some foundation planting along the southern building elevation. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. Landscaping the property will make the exterior of the building more appealing and the pathway will provide better access to the building. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. There have been several requests for beautification of the exterior. Landscaping in conjunction with new signage will enhance the curb appeal. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. If not approved, the exterior of the building would remain as is. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 30,00030,000 30,000 30,000 30,000 30,000Expenditures Total Funding Infrastructure Sustainability Reserves PARKS R&R RESERVE CONT'N 30,00030,000 30,000 30,000 30,000 30,000Funding Total Total Over (Under) Funded Town of Aurora Capital Projects Project Department Version Year 72164 SARC- Rubber Flooring Infrastructure & Environmental Services Final Approved Budget 2018 Description TARGET START DATE AND END DATE: Use format Q4 2017 - Q1 2018 Conditional Approval - Additional Information Required PROJECT DESCRIPTION: Provide a brief overview of the project and include the key goals, objectives and performance measures. The project will replace the rubber flooring in the dressing rooms/main hall/ corridors/lobby/ washrooms and areas in the arena. PROJECT JUSTIFICATION/CAPITAL SERVICE LEVEL IMPACT: Provide the reasons the project should be approved and what will be the impact of the project to service levels. The SARC is now at the point that the building is going to need capital work as building systems are wearing out. Since this is our flag ship building we need to keep it at a high standard.The rubber flooring is approximately nine years old, and because the building is highly used by the community, the floor is worn in traffic walk ways. PROJECT BENEFITS: Explain the benefits of the project which could include Citizen/Client, compliance, financial, internal, learning & growth or utility benefits. Will keep the building in good condition for the community to use. IMPACT TO THE ORGANIZATION IF THE PROJECT WAS NOT APPROVED: Please provide an explanation of what the outcomes would be if the project was not approved. There is the potential for increased tripping hazards. Budget Future202320212020201920182022Total Expenditures Estimated Expenditures CONTRACTS 134,600134,600 134,600 134,600 134,600 134,600Expenditures Total Funding Infrastructure Sustainability Reserves BLDG, FURN & FIX R&R RESERVE 134,600134,600 134,600 134,600 134,600 134,600Funding Total Total Over (Under) Funded