Final 2015 Final Capital Budget Report COUNCIL REPORT No. CFS15-007
SUBJECT: 2015 Final Capital Budget Report
FROM: Dan Elliott, Director, Corporate & Financial Services - Treasurer
DATE: February 24, 2015
RECOMMENDATIONS THAT Report No. CFS15-007 be received; and
THAT the 2015 Capital Budget for Repair and Replacement of existing
infrastructure totalling $13,212,400 as listed in Attachment 1, be approved; and THAT the 2015 Capital Budget for Growth and New Capital totalling $3,890,200 as
listed in Attachment 2, be approved; and
THAT the 2015 Capital Budget for Studies and Other totalling $830,000 as listed in Attachment 3, be approved.
PURPOSE OF THE REPORT
To present for formal adoption the 2015 Capital Budget as recommended for approval by the Budget Committee on February 7, 2015. Additional capital items may be recommended for approval during the course of review of the Operating Budget by
Committee.
BACKGROUND
On February 7, 2015, an overview of the first draft of the Town’s Capital Budget was
presented to the Budget Committee.
At that meeting the Budget Committee was asked to “Pull for Discussion” any projects that they would like to discuss in further detail.
As in the past budgets, the capital budget has been presented in three parts:
- Repair and Replacement Infrastructure Capital - Growth and New Infrastructure Capital
- Studies and Other Non-Infrastructure Projects
TOWN OF AURORA
February 24, 2015 - 2 - Report No. CFS15-007
All capital budget estimated costs were assigned a class level indicating the maturity of the estimate. These class levels can be one of the following:
- Class A: The cost has been verified by a tender submission
- Class B: The estimate is based upon a detailed design
- Class C: The estimate is based upon a preliminary design - Class D: The estimate represents an informed idea as to the magnitude of
the work required.
As a result of the concept of a “Cash to Capital” reserve allocation from tax levy, and the
internal funding of capital coming from resultant “infrastructure” and other reserves, there is no longer a direct impact on the tax rate by the capital budget. As such, the
Committee recommended capital budget is driven by asset need rather than impact on
taxes. A number of projects have been noted in the schedules as “approved pending a
detailed report back to council.” These projects have been approved in principle, yet
Council has asked staff to provide additional information prior to any contractual commitments being entered into for the project.
Repair and Replacement Infrastructure Projects - $13.2 million recommended for
investment in existing infrastructure
The proposed Repair and Replacement (R&R) Capital Budget for 2015 represents a gross cost of $13,212,400 funded mainly from capital reserves including specific R&R
reserves. The 2015 R&R program includes restoration work to facilities, roads, water
lines, trails, playgrounds, playing fields, some fleet vehicles and replacement
equipment. Management has confirmed that they have the resource capacity to deliver
the proposed capital program. Management have also confirmed that these are their priority projects in light of limited R&R reserves by asset group, and each asset
manager agrees with the limited submissions presented for consideration. Attachment 1
outlines the recommended Repair and Replacement Capital program by project.
Growth and New Infrastructure Projects - $3.89 million investment for new capital additions
The proposed Growth and New Capital Budget represents a gross cost of $3,890,200,
funded partially (72%) from development charges of $2,797,300. This capital program
includes funding for the construction of new sidewalks, and the implementation of a
community improvement plan. Additional funding was also committed to the records and information management project.
Attachment 2 outlines the recommended Growth and New Capital program for 2015.
February 24, 2015 - 3 - Report No. CFS15-007 Studies and Other Projects- strategic investments proposed at $830,000
The proposed Major Studies Capital Budget represents a gross cost of $830,000, funded mostly from town reserves (98%), with the balance funded from Development
Charges. Studies and projects for this year include an update of the Town’s Strategic
Plan, town owned Building Condition Report, a Community Buildings Use Study, as well
as the review and update of the Parks & Recreation Master Plan.
Attachment 3 outlines the recommended Studies and Other Projects program for 2015.
COMMENTS
Projects for which an additional report has been requested will be reported upon separately by the respective project manager/director directly to General Committee in
the coming months.
LINK TO STRATEGIC PLAN
Developing, reviewing and presenting the annual capital investment plan supports all
aspects of the Strategic Plan. Specifically, this report supports the Plan principles of
Leadership in Corporate Management, Leveraging Partnerships, and Progressive
Corporate Excellence and Continuous Improvement.
ALTERNATIVE(S) TO THE RECOMMENDATIONS
1. May provide alternative directions with respect the recommendations arising from Special General Committee – Budget Committee.
FINANCIAL IMPLICATIONS
The recommendations include the apportioning of specific funding sources as budget
allocations to each project, as set out in detail in the draft capital budget materials
circulated. All funding is sourced from existing reserve funds of the Town, and not
directly from the tax rate budget or utility rate budgets. Those operational budgets are
only draft at this time for 2015, but do include fixed amount general allocations of funding into a variety of reserve funds, and not to any specific capital projects.
Accordingly the capital budget as recommended may be approved independently of the
operational budgets.
February 24, 2015 -4-Report No. CFS15-007
CONCLUSIONS
Staff worked to present to the Budget Committee a capital budget that balanced the
repair and replacement of existing assets with new asset requests which are required in
order to allow the Town of Aurora to maintain its existing levels of service that taxpayers
have come to expect. Since the initial presentation, Budget Committee has reviewed
each proposal in detail, and sees the recommended final capital budget as appropriate
and responsible for the corporation for 2015.
PREVIOUS REPORTS
CFS15-003, General Committee, January 26, 2015 CFS15-003, Draft 2015 Business
Plan with Operating and Capital Budgets -Overview Report
ATTACHMENTS
Attachment # 1 -2015 Repair & Replacement Capital Program
Attachment# 2-2015 Growth and New Infrastructure Capital Program
Attachment# 3-2015 Studies and Other Capital Program
PRE-SUBMISSION REVIEW
Executive Leadership Team -Thursday, February 19, 2015
Prepared by: Jason Gaertner, Manager Financial Planning
Dan iott, CPA, CA
Director of Corporate & Financial
Services -Treasurer
Neil Garbe
Chief Administrative Officer
Attachment 1
PRE-APPROVED
31096 Recon - Bluegrass, Steeplechase et al 1,800,000
31103 Recon - Centre St - Spruce St to Walton 802,000
42053 Rehabilitation of Culvert on Yonge St 445,000
TOTAL PRE-APPROVED BY COUNCIL 3,047,000$
BUDGET COMMITTEE APPROVED
Facilities
72133 ACC - Re-pave Lot 1,419,500
72201 Work Station Refresh, Carpet, etc 90,000
72203 TH - Building Humidifiers 35,000
72204 Cameras - HDIP 25,000
72205 TH - Elevator Card Access 10,000
72219 22 Church St/Library - Exterior Repairs 35,000
72226 AFLC - Arena Dehumidifiers 135,000
72232 Library - Exterior Concrete Re & Re 40,000
72233 Library - Horizontal Interior Drain 50,000
72235 ACC - Roof Top H & S Equipment 48,000
72236 SARC - Ice Plant, Starters, Motors etc 35,000
72238 TH - Council Chambers A/V System 65,000
72239 ACC - Elevator Cab and Mech Controller 70,000
72241 89 Mosley - Condition Assessment Report
(recommended repairs component only)150,000
72244 Sign Board - Yonge & Orchard Hts 15,000
Facilities Sub Total 2,222,500$
Fleet
34155 1/2 Tonne Pick-Up #500 30,000
34156 Ice Resurfacer Replacement #591 85,000
34189 GMC Savana #11 45,000
34190 GMC Savana #12 45,000
34194 Frt/FL80 #29 180,000
Fleet Sub-Total 385,000$
Roads
31025 Asphalt Paving - Old Bloomington Rd 25,000
31105 Recon - Haida Dr & Trillium Dr 75,000
31107 Recon - Brookland - Yonge - Banbury 48,000
31108 Recon - Algonquin Cres & Haida Dr 100,000
31111 Recon - Catherine Ave 50,000
31144 Field Asset Data Wireless Devices 90,000
31147 Pavement Condition Assessment 104,000
34710 Streetlight Poles - St John's 35,000
34711 Streetlight Poles - Bayview 75,000
Roads Sub-Total 602,000$
2015 Repair and Replacement Capital Projects
Summarized by Results of Council Discussions
Project ID Project New 2015
Requests
Parks & Recreation
73134 Parks/ Trails Signage Strategy Study 157,500
73154 Playground Surface Restoration 10,000
73160 Emerald Ash Borer Management Program 235,000
73193 Parks - Bridge Assessment 50,000
73206 Playground Replacement - E Hadar Park 100,000
73268 Wildlife Park - North Dam Rehabiliation 100,000
73272 Hillary House Heritage Fencing Repair 20,000
Parks & Recreation Sub-Total 672,500$
Discretionary
12002 Accessibility Committee 125,000
Discretionary Sub Total 125,000$
Information Technology
14047 Computer & Related Infrastructure 72,800
Information Technology Sub Total 72,800$
Rates
41007 Decommission Sewer - Wells St PS 300,000
41009 3 Phase Electrical Power 30,000
42052 Channel Improvements - Child Drive 721,000
42054 Maintenance of Culverts - Yonge/Batson 100,000
42058 Bridge Assessment 100,000
43038 Water Meter Replacement 400,000
43053 Reconnection - Bathurst/Orchard Hts 70,000
Rate Sub-Total 1,721,000$
TOTAL PROJECT FUNDING APPROVED AS PRESENTED 5,800,800$
8,697,800$
APPROVED PENDING FURTHER REPORT
72164 SARC - Rubber Flooring 134,600
72228 AFLC - Rink Floor 30,000
72241 89 Mosley - alternations for future uses component only 100,000
72242 AFLC -Roofing 2,000,000
34191 GMC Savana #501 35,000
31112 Recon - Industrial Pkwy S - Wellington
to Industry St 1,995,000
73269 Case Woodlot Perimeter Fencing 70,000
4,364,600$
13,212,400$
DELETED PROJECTS
72151 52/56 Victoria Master Plan 280,000
72243 AFLC - Mould Abatement (duplicate - withdrawn)100,000
TOTAL PROJECT FUNDING DELETED 380,000$
TOTAL APPROVED FUNDING INCL. PRE-APPOVED
TOTAL 2015 REPAIR & REPLACEMENT CAPITAL BUDGET
APPROVED PENDING A DETAILED REPORT BACK TO COUNCIL
Attachment 2
PRE-APPROVED
31101 Recon - Vandorf Sdrd IES 1,200,000
1,200,000
BUDGET COMMITTEE APPROVED
12030 Hydro-Seeding Leslie St Lands CAO 100,000
14065 Mobility Solutions CFS 30,000
13008 Meeting Mgmt Software LLS 75,000
14035 Records & Information Mgmt System LLS 200,000
72194 Water Bottle Fill Stations Facilities 40,000
24009 Pick-Up Truck Fleet 30,000
34182 Additional 2 Tonne Flatbed Truck w Plow Fleet 80,000
34522 Speed Message Board IES 12,000
34614 S/W - Murray - Kennedy - 275m north IES 57,700
34615 S/W - Edward St - Firehall - Dunning IES 109,800
34621 S/W - Bayview Ave - Hartwell to St. John's IES 152,000
34642 S/W - Civic Square Gate IES 15,000
43048 St John's Sdrd - Leslie to 2C IES 216,700
73085 Arboretum Development P & R 100,000
73107 Former Kwik Kopy Trail Connection P & R 35,000
73147 Trail Construction as per Trail Master Plan P & R 150,000
73161 Site Surfacing - Stewart Burnett P & R 200,000
73169 Wildlife Park - Phase 1/2/3 P & R 200,000
73252 Queen's Diamond Jubilee Park - Accessible Playgroun P & R 387,000
73271 Hartwell Way Overpass Contribution P & R 300,000
81015 Community Improvement Plan Planning 200,000
2,690,200
3,890,200$
81016 Promenade Streetscape Design &
Implementation Planning 200,000
200,000
TOTAL PRJECT FUNDING APPROVED AS PRESENTED
TOTAL PRE-APPROVED BY COUNCIL
TOTAL PROJECT FUNDING DEFERRED
2015 Growth and New Capital Projects
TOTAL GROWTH & NEW APPROVED FUNDING INCL. PRE-APPROVED
Project ID Project Dept New 2015
Requests
Attachment 3
BUDGET COMMITTEE APPROVED
12015 Town of Aurora Strategic Plan CAO 50,000
12026 Organization Structural Review CAO 100,000
14062 Business Continuity/IT Disaster Recovery CFS 25,000
14064 Contamination Investigations CFS 65,000
72202 Building Condition Report Facilities 150,000
72237 Library - LED Light Study Facilities 15,000
41004 Wastewater Hydraulic Model IES 100,000
42057 Town Wide Stream Erosion Master Plan IES 100,000
43040 Water Hydraulic Model IES 100,000
73195 Community Buildings Use Study P & R 50,000
73270 Parks & Rec Master Plan Review P & R 75,000
830,000TOTAL 2015 STUDIES & OTHER CAPITAL BUDGET
2015 Studies and Other Capital Projects
Project ID Project Dept New 2015
Requests