Loading...
2013 Final Capital Budget Approval COUNCIL REPORT No. CFS12-049 SUBJECT: 2013 Early Approval Capital Budget FROM: Dan Elliott, Director of Corporate & Financial Services DATE: December 18, 2012 RECOMMENDATIONS a) THAT the 2013 Capital Budget for Repair and Replacement of existing infrastructure totalling $7,231,900 ($6,721,900 Approved and $510,000 Approved Pending Further Report Back) as listed in Schedule 1, which reflects all revisions recommended for approval by Budget Committee, be approved; and b) THAT the 2013 Capital Budget for Growth and New Capital totalling $19,515,900 ($15,431,900 Approved, $3,284,000 Approved Pending Further Report Back and $800,000 Design Portion Approved, Construction Portion Pending Further Report Back), as listed in Schedule 2, which reflects all revisions recommended for approval by Budget Committee, be approved; and c) THAT the 2013 Capital Budget for Studies and Other Projects totalling $235,000 as listed in Schedule 3, which reflects all revisions recommended for approval by Budget Committee, be approved. PURPOSE OF THE REPORT To present for formal adoption the 2013 Capital Budget as recommended for approval by the Budget Committee on November 19th, 26th and December 4th of the year 2012. Additional capital items may be recommended for approval during the course of review of the Operating Budget by Committee. BACKGROUND On November 5, 2012, an overview of the first draft of the Town’s Capital Budget was presented to the Budget Committee. Since that initial meeting, Budget Committee has continued to meet in order to review and fine-tune the list of capital projects they believe to be a priority and would like to see proceed in the coming year. TOWN OF AURORA December 18, 2012 - 2 - Report No. CFS12-049 As in the past budgets, the capital budget has been presented in three parts for more focussed examination due to the fundamental differences in funding sources: - Repair and Replacement Infrastructure Capital - Growth and Other New Infrastructure Capital - Major Studies and Other Non-Infrastructure Projects As a result of the concept of a “Cash to Capital” reserve allocation from tax levy, and the internal funding of capital coming from resultant “infrastructure” and other reserves, there is no longer a direct tax effect by the capital budget. As such, the Committee recommended capital budget is driven by asset need rather than impact on taxes. A number of projects have been noted in the schedules as “approved subject to further report from staff”. These projects have been approved in principle, yet Council has asked staff to provide additional information prior to any contractual commitments for the project. Repair and Replacement Infrastructure Projects - $7.2 million recommended for investment in existing infrastructure The proposed Repair and Replacement Capital Budget for 2013 represents a gross cost of $7,231,900, funded mainly from capital reserves including the specific R & R reserves. The program includes restoration work to roads, water lines, sewer lines, storm water management systems, pavement and hardscaping, optimization of the existing financial system, some fleet vehicles and some replacement equipment. Other projects, such as the reconstruction of Elderberry Trail (part), Springmaple Chase and Houdini Way are planned for design work to be done in 2013, with construction to be considered in the 2014 budget process. Management has confirmed they have the resource capacity to deliver the proposed capital program. Management have also confirmed that these are their priority projects in light of the new allocation of R&R reserves by asset group, and the asset managers agree with the limited submissions. Schedule 1 outlines the recommended Repair and Replacement Capital program by project. Growth and Other New Infrastructure Projects - $19.5 million investment for new capital additions The proposed Growth and New Capital Budget represents a gross cost of $19,515,900, funded partially (41.3%) from development charges of $8,066,505, with the remaining $11,449,395 to be funded from town reserves. This capital program includes funding for the construction of the Joint Operations Centre. Other significant projects include the Wellington Street West entrance features, as well as the development of soccer fields at 100 Bloomington Road and more funding towards the completion of the sidewalk network. Schedule 2 outlines the recommended Growth and New Capital program for 2013. Studies and Other Projects- strategic investments proposed at $235,000 The proposed Major Studies Capital Budget represents a gross cost of $235,000, funded mostly from town reserves, except for the Develop Charges Bylaw Study, which is funded from Development Charges. Studies and projects for this year include developing a December 18, 2012 - 3 - Report No. CFS12-049 cultural master plan, initiating an urban forest study, and reviewing the current development charges bylaw to ensure proper rates are being charged for the final development of the 2C lands. Schedule 3 outlines the recommended Studies and Other Projects program for 2013. CONCLUSIONS Staff worked to present to Budget Committee a capital budget that balanced the repair and replacement of existing assets with the new requests required to continue to provide the Town of Aurora with the level of service they have come to expect. Since the initial presentation, Budget Committee has continued to fine-tune the list of capital projects they believe to be a priority and would like to see proceed in the coming year. Approval of the Capital Budget early in the budget cycle allows staff to develop and release tenders before the building season starts for 2013, which should result in more competitive pricing from vendors. ATTACHMENTS Schedule # 1 – 2013 Repair & Replacement Capital Program Schedule # 2 – 2013 Growth and Other Infrastructure Capital Program Schedule # 3 – Studies and Other Capital Program PRE-SUBMISSION REVIEW CAO – Wednesday, December 12, 2012 Prepared by: Laura Sheardown, Cash Flow & Investment Coordinator/Financial Analyst -Ext. 4136 _________________________________ _________________________________ Dan Elliott, CPA,CA Neil Garbe Director of Corporate & Financial Chief Administrative Officer Services ATTACHMENT 1 APPROVED: 17-4 14047 Computer & Related Infrastructure Renewal CFS 197,800 Y 17-5 14060 Financial System Optimization CFS 110,000 17-7 12002 Accessibility Committee Allocation (detail decided by Committee) CLS 50,000 Y 17-8 72098 Ice Plant Retro-Fits Aurora Family Leisure Complex Facilities 100,000 Y 17-12 72102 SARC LED Parking Lot Lights Facilities 100,000 17-13 72109 AFLC LED Parking Lot Lights Facilities 50,000 17-14 72115 Reconstruction of Retaining Wall & Asphault Driveway - ACC Facilities 200,000 Y 17-16 72123 Seniors Centre West McKenzie Room Floor Restoration Facilities 15,000 17-17 72128 Library Supplementary HVAC Facilities 20,000 17-18 72129 SARC Supplementary Cooling for Inverter Panels Facilities 30,000 17-19 72131 ACC - Re-roof ACC#1 Facilities 400,000 Y 17-21 72134 SARC Plumbing Fixtures Retrofit Facilities 50,000 17-22 72138 Town Hall Air Handling Units Facilities 250,000 17-23 72144 ACC #1 Fire Exit Stair System Replacement Facilities 30,000 17-25 72145 Reverse Osmosis System for AFLC Rink Ice Facilities 30,000 17-34 34158 Backhoe (#44) - Replacement Fleet 180,000 17-35 34177 IES 6 Tonne Plow Truck - Replacement Fleet 180,000 17-36 34178 IES Paint Trailer #83 - Replacement Fleet 15,000 17-37 71052 1 Tonne Pick-up (#202) - Replacement Fleet 50,000 17-38 71086 Parks Replacement of Tractor (#219) with Light Industrial Loader Fleet 120,000 17-39 31079 Design - Elderberry Trail (part), Springmaple Chase, Houdini Way IES 102,600 17-41 31080 Reconstruction - Hilldale Rd., Hillside Ct., Kenlea Ct. IES 549,600 17-43 31099 Reconstruction - Tyler Street & George St IES 1,614,100 Y 17-45 31102 Reconstruction - Hunters Glen Rd & Fox Point IES 1,193,700 Y 17-47 34708 Yonge St LED Traffic Re-Lamping IES 21,000 17-48 42047 SWM Facility Cleanout - Deer Glen Terrace IES 200,000 Y 17-50 42051 SWM Facility Sediment Cleaning - Deerhorn Cres & Kennedy St W IES 50,000 17-52 43029 Structural Watermain Relining IES 733,100 Y 17-57 73155 Lions Park Stairs and Trail Repair P & R 25,000 17-59 74007 Fitness Equipment Replacement P & R 55,000 Y TOTAL APPROVED FOR RECOMMENDATION TO COUNCIL 6,721,900 68.6% CONDITIONAL APPROVAL PENDING REPORT: 17-6 43038 Water Meter Replacement Program CFS 150,000 Y 17-26 72150 Fire Hall 4-3 Parking Lot Facilities 150,000 Y 17-54 73117 Parks Pathway System - various replacements P & R 80,000 Y 17-55 73140 Park Shelter/ Back Stop - various replacements P & R 75,000 Y 17-56 73152 Bowling Green Perimeter Border Repair P & R 15,000 17-58 73160 Emerald Ash Borer Management Program P & R 40,000 TOTAL APPROVED FOR RECOMMENDATION TO COUNCIL PENDING REPORT 510,000 5.2% TOTAL FOR COUNCIL PRE-APPROVAL 7,231,900 Existing Fund- ing New 2013 Requests 2013 Draft Repair and Replacement Capital Projects Page #Project ID Project Dept SUMMARIZED BY RESULTS OF NOVEMBER 19 DISCUSSIONS Existing Fund- ing New 2013 Requests 2013 Draft Repair and Replacement Capital Projects Page #Project ID Project Dept SUMMARIZED BY RESULTS OF NOVEMBER 19 DISCUSSIONS DELETED, PENDING FURTHER REPORT: 17-3 12018 Aurora Town Hall Renovation BBS 2,000,000 Y DEFERRED TO OUT YEAR(s): 17-10 72099 AFLC Parking Lot Repaving and Curbing Facilities 300,000 Y 17-28 72151 56 Victoria Roof Covering Facilities 75,000 17-30 72152 56 Victoria HVAC Systems Facilities 120,000 17-32 34155 1/2 Tonne Pick-up (#500) - Replacement Fleet 30,000 17-33 34157 1 Tonne Plow & Sander - Replacement Fleet 45,000 TOTAL OF DELETED (Pending Report) and DEFERRED 2,570,000 26.2% 9,801,900Total Repair & Replacement Projects, As Originally Presented ATTACHMENT 2 APPROVED: 18-3 14035 Records & Information Management CLS 48 100,000 Y 18-4 31110 Wellington St West Entrance Features IES 48 879,300 Y 18-6 73182 100 Bloomington Sdrd - ORC Land / Soccer Fields P & R 41 405,000 18-9 72162 Town Hall Parking Lot Expansion Facilities 39 200,000 18-11 34217 Joint Operations Centre IES 38 13,236,500 Y 18-16 34628 Sidewalk Network Completion IES 36 314,200 Y 18-20 12022 Town Hall 10 kW Photovoltaic System CAO 32 60,000 18-21 12023 Aurora Public Library 10 kW Photovoltaic System CAO 32 60,000 18-24 13008 Meeting Management Software CLS 27 30,000 18-29 34180 New Light Duty Truck - Water Fleet 26 20,000 18-35 73183 Wellington Street Planting P & R 19 25,000 18-40 34522 Speed Message Board IES 10 16,000 18-43 73186 WAMS Mobile Devices P & R n/a 85,900 15,431,900 78.4% CONDITIONAL APPROVAL PENDING REPORT: 18-8 12016 Customer Care Implementation BBS 39 200,000 Y 18-13 73085 Arbotetum Development P & R 38 50,000 Y 18-14 31101 Reconstruction and Upgrade - Vandorf Sideroad IES 36 2,253,400 Y 18-22 34520 Intersection Pedestrian Signals IES 28 89,000 18-30 34181 New Road Pick-up Trucks (2) Fleet 26 60,000 18-31 34707 Street Light Improvements - Wellington St IES 25 366,600 18-33 73178 Seniors Memorial Garden/ Bocce Court P & R 24 77,000 18-37 12025 Customer Relationship Management (CRM) CAO 17 100,000 18-38 73179 Mark St to McMahon Park Pathway P & R 14 88,000 TOTAL APPROVED FOR RECOMMENDATION TO COUNCIL PENDING REPORT 3,284,000 16.7% 18-18 73157 Skate Board Park P & R 34 800,000 TOTAL APPROVED FOR RECOMMENDATION TO COUNCIL PENDING REPORT 800,000 4.1% TOTAL FOR COUNCIL PRE-APPROVAL 5,515,600 SUMMARIZED BY RESULTS OF NOVEMBER 19, 26 & DECEMBER 4 DISCUSSIONS SPLIT PROJECT INTO TWO, DESIGN PORTION $50,000 APPROVED, CONSTRUCTION PORTION $750,000 PENDING FURTHER REPORT: TOTAL APPROVED FOR RECOMMENDATION TO COUNCIL New 2013 Requests Has Existing Fund- ing Priority Score 2013 Draft Growth and New Capital Projects Page # Project ID Project Dept SUMMARIZED BY RESULTS OF NOVEMBER 19, 26 & DECEMBER 4 DISCUSSIONS New 2013 Requests Has Existing Fund- ing Priority Score 2013 Draft Growth and New Capital Projects Page # Project ID Project Dept DELETED, PENDING FURTHER REPORT: 18-41 34523 Pedestrian Crossing - Golf Links Drive Council n/a 85,000 DEFERRED TO OUT YEAR(s): 18-26 34176 New - 3 Light Duty Trucks Fleet 26 60,000 18-28 34179 New IES Light Duty Truck - Mechanics Fleet 26 20,000 TOTAL OF DELETED (Pending Report) and DEFERRED 165,000 0.8% 19,680,900Total Growth & New Projects, As Originally Presented ATTACHMENT 3 APPROVED: 19-3 73185 Cultural Master Plan P & R 70,000 19-4 73180 Urban Forest Study P & R 120,000 19-5 14054 Development Charges Bylaw Study CFS 45,000 235,000 88.7% DEFERRED TO OUT YEAR(s): 19-2 12024 Resident Survey CAO 30,000 TOTAL OF DEFERRED 30,000 11.3% Total Studies & Other Projects, As Originally Presented 265,000 TOTAL FOR COUNCIL PRE-APPROVAL SUMMARIZED BY RESULTS OF DECEMBER 4 DISCUSSIONS 2013 Project Costs 2013 Draft Studies and Other Capital Projects Page # Project ID Project Dept.