Agenda (Appointed) - Community Recognition Review Advisory Committee - 20250409Town of Aurora
Community Recognition Review Advisory Committee
Meeting Agenda
Date:Wednesday, April 9, 2025
Time:10 a.m.
Location:Holland Room, Aurora Town Hall
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Pages
1. Call to Order
2. Land Acknowledgement
3. Approval of the Agenda
4. Declarations of Pecuniary Interest and General Nature Thereof
5. Receipt of the Minutes
5.1 Community Recognition Review Advisory Committee Meeting Minutes of
February 12, 2025
1
That the Community Recognition Review Advisory Committee
Meeting Minutes of February 12, 2025, be received for
information.
1.
6. Delegations
7. Matters for Consideration
8. Informational Items
9. Closed Session
That the Community Recognition Review Advisory Committee resolve into a
Closed Session to consider the following matter:
9.1 2025 Aurora’s Community Recognition Award Submissions and Selection
of Award Recipients
Personal matters about an identifiable individual, including municipal or
local board employees (Section 239(2)(b) of the Municipal Act, 2001)
Arts and Culture Award•
Community Leadership Award•
Good Business Award•
Good Neighbour Award•
Green Award•
Inclusivity Award•
Older Adult Volunteer Award•
Youth Volunteer Award•
10.New Business
11.Adjournment
Town of Aurora
Community Recognition Review Advisory Committee
Meeting Minutes
Date:
Time:
Location:
Wednesday, February 12, 2025
10 a.m.
Holland Room, Aurora Town Hall
Committee Members: Diane Buchanan
Phiona Durrant
Arif Faheem Khan
Jo-anne Spitzer
Patricia Wallace (Vice Chair)
Members Absent: Mayor Tom Mrakas (Chair)
Elaine Martini
Other Attendees: Shelley Ware, Supervisor, Special Events
Ishita Soneji, Deputy Town Clerk
_____________________________________________________________________
1. Call to Order
The Deputy Town Clerk called the meeting to order at 10:03 a.m.
Patricia Wallace assumed Chair at 10:05 a.m.
1.1 Appointment of Committee Vice Chair
Moved by Diane Buchanan
Seconded by Jo-anne Spitzer
1. That Patricia Wallace be appointed as Vice Chair of the Community
Recognition Review Advisory Committee for a two-year term (2025-
2026).
Carried
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Community Recognition Review Advisory Committee Meeting Minutes
February 12, 2025 2
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Moved by Jo-anne Spitzer
Seconded by Diane Buchanan
That the agenda as circulated by Legislative Services be approved.
Carried
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Receipt of the Minutes
5.1 Community Recognition Review Advisory Committee Meeting Minutes of
September 12, 2024
Moved by Phiona Durrant
Seconded by Diane Buchanan
1. That the Community Recognition Review Advisory Committee
Meeting Minutes of September 12, 2024, be received for
information.
Carried
Page 2 of 4
Community Recognition Review Advisory Committee Meeting Minutes
February 12, 2025 3
6. Delegations
None.
7. Matters for Consideration
7.1 Round Table Discussion; Re: Review of the Evaluation Process
Staff provided an overview of the evaluation matrix and corresponding
award categories and sought the Committee's feedback. The Committee
and staff discussed about the evaluation process to be conducted at the
selection meeting and any updates made to the eligibility criteria. The
Committee inquired about the eligibility of a non-profit organization to be
considered for an award in any of the categories, and staff provided
clarification.
The Committee was supportive of the evaluation matrix and noted that it
has been useful in the decision-making process.
Moved by Phiona Durrant
Seconded by Diane Buchanan
1. That the Community Recognition Review Advisory Committee
comments regarding the Review of the Evaluation Process be received
and referred to staff for consideration and further action as
appropriate.
Carried
7.2 Round Table Discussion; Re: 2025 Awards Ceremony
Staff debriefed the Committee regarding the 2024 awards ceremony
logistics. The Committee and staff discussed about the various aspects of
the 2025 awards ceremony logistics including possibility of theme music
for the event, alternate location for the awards ceremony, seating and
food arrangements, and means to make the ceremony more impactful for
recipients. There was further discussion regarding the overall promotion
campaign.
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Community Recognition Review Advisory Committee Meeting Minutes
February 12, 2025 4
The Committee requested that further discussion be held at a future
meeting to explore alternate opportunities to make the overall campaign,
nomination process and ceremony more engaging for the future.
The Committee members offered their support to assist with any
preparations on the day of the ceremony or prior as required.
Moved by Diane Buchanan
Seconded by Jo-anne Spitzer
1. That the Community Recognition Review Advisory Committee
comments regarding the 2025 Awards Ceremony be received and
referred to staff for consideration and further action as appropriate.
Carried
8. Informational Items
None.
9. New Business
None.
10. Adjournment
Moved by Diane Buchanan
Seconded by Jo-anne Spitzer
That the meeting be adjourned at 11:06 a.m.
Carried
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