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Agenda - Council - 20250325Town of Aurora Council Meeting Revised Agenda Date:Tuesday, March 25, 2025 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Note: Added items are marked with an asterisk (*). 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations *6.1 Christopher Watts, The Aurora Heritage Authority; Re: Item 8.8.2 - PDS25- 031 - Heritage Permit Application HPA-2025-02, Aurora War Memorial and Cenotaph 1 7.Consent Agenda 7.1 Council Meeting Minutes of February 25, 2025 13 That the Council Meeting Minutes of February 25, 2025, be adopted as circulated. 1. 7.2 Special Meeting of Council Minutes of February 25, 2025 29 That the Special Meeting of Council Minutes of February 25, 2025, be adopted as circulated. 1. 7.3 Special Meeting of Council Minutes of March 18, 2025 33 That the Special Meeting of Council Minutes of March 18, 2025,1. be adopted as circulated. 7.4 Central York Fire Services Joint Council Committee Meeting Minutes of December 3, 2024 41 That the Central York Fire Services Joint Council Committee Meeting Minutes of December 3, 2024, be received for information. 1. 8.Committee of the Whole Meeting Report of March 4, 2025 46 That the Committee of the Whole Meeting Report of March 4, 2025, be received and the recommendations carried by the Committee approved. 8.1 Advisory Committee Meeting Minutes 8.1.1 Heritage Advisory Committee Meeting Minutes of February 3, 2025 55 That the Heritage Advisory Committee Meeting Minutes of February 3, 2025, be received for information. 1. 8.1.2 Community Recognition Review Advisory Committee Meeting Minutes of February 12, 2025 60 That the Community Recognition Review Advisory Committee Meeting Minutes of February 12, 2025, be received for information. 1. 8.1.3 Accessibility Advisory Committee Meeting Minutes of February 12, 2025 64 That the Accessibility Advisory Committee Meeting Minutes of February 12, 2025, be received for information. 1. 8.1.4 Finance Advisory Committee Meeting Minutes of February 18, 2025 69 That the Finance Advisory Committee Meeting Minutes of February 18, 2025, be received for information. 1. 8.1.5 Environmental Advisory Committee Meeting Minutes of February 24, 2025 72 That the Environmental Advisory Committee Meeting Minutes of February 24, 2025, be received for information. 1. 8.1.6 Mayor's Golf Classic Funds Committee Meeting Minutes of February 26, 2025 76 That the Mayor's Golf Classic Funds Committee Meeting Minutes of February 26, 2025, be received for information. 1. 8.2 Consent Agenda 8.3 Community Services Committee Agenda 8.4 Corporate Services Committee Agenda 8.5 Finance and Information Technology Committee Agenda 8.5.1 FIN25-014 - Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards 80 That Report No. FIN25-014 be received for information.1. 8.5.2 FIN25-016 - 2025 Year End Operating Surplus/Deficit Management 88 That Report No. FIN25-016 be received; and1. That the by-law to allocate any 2025 operating surplus or deficit, as detailed in this report, be brought forward to a future Council meeting for approval. 2. 8.6 Administration Committee Agenda 8.7 Operational Services Committee Agenda 8.7.1 OPS25-005 - Bulk Water Fees - Development Operations 95 That Report No. OPS25-005 be received; and1. That the proposed amendments to the Fees and Charges By-law Number 6656-24 for Bulk Water Fees for Construction Water be approved; and 2. That a by-law to amend By-law No. 6656-24 – 2025-26 Fees and Charges By-law be brought forward for enactment. 3. 8.8 Planning and Development Services Committee Agenda 8.8.1 PDS25-030 - Heritage Permit Application HPA-2025-01, Happy 104 Woodland Pet Cemetery That Report No. PDS25-030 be received; and1. That staff continue to consult and investigate options regarding the remediation of monuments with offensive language and report back to Council; and 2. That the other restorations and improvements for the Happy Woodland Pet Cemetery as otherwise proposed through Heritage Permit Application HPA-2025-01 be approved. 3. 8.8.2 PDS25-031 - Heritage Permit Application HPA-2025-02, Aurora War Memorial and Cenotaph 117 That Report No. PDS25-031 be received; and1. That the site works for the Aurora War Memorial Peace Park and Cenotaph as proposed through Heritage Permit Application HPA-2025-02 be approved. 2. 8.8.3 PDS25-026 - Application for Official Plan Amendment and Zoning By-law Amendment, 200 Wellington Holding Corp., 7 Lacey Court, Block 12 on Plan 65M-2583, File Number: OPA- 2024-01, ZBA-2024-01, Related File Number: SP-2024-01, C- 2024-06 167 That Report No. PDS25-026 be received; and1. That Official Plan Amendment application OPA-2024-01 be approved to redesignate a portion of the subject property from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, as outlined in Appendix ‘A’; and 2. That Zoning By-law Amendment application ZBA-2024- 01 be approved to rezone a portion of the subject property from “Institutional (I) Zone” to “Townhouse Dwelling Residential R8 Exception Zone (XXX)” and “Environmental Protection (EP) Zone”, as outlined in Appendix ‘B’; and 3. That the implementing By-laws for the Official Plan and Zoning By-law Amendments be brought forward to a future Council meeting for enactment; and 4. That seventy-seven (77) persons worth of servicing allocation be granted to facilitate the proposed 5. development of twenty-nine (29) freehold townhouses. 8.9 Member Motions 8.9.1 Councillor Gallo; Re: 24-Hour Warming/Cooling Emergency Centres 199 Now Therefore Be It Hereby Resolved That staff, in consultation with the Region, be directed to investigate the feasibility of establishing a warming/cooling centre during extreme weather conditions on a 24-hour basis; and 1. Be It Further Resolved That the report back to Council provide information on the potential implementation of such a facility, including an assessment of costs, operational requirements, and potential locations. 2. 8.10 Regional Report 8.10.1 York Regional Council Highlights of February 27, 2025 200 That the York Regional Council Highlights of February 27, 2025, be received for information. 1. 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1 CS25-005 - Housekeeping Updates to the Consolidated Fire Services Agreement 205 (Presentation to be provided by Fire Chief Rocco Volpe, Central York Fire Services) That Report No. CS25-005 be received; and1. That amendments to the Consolidated Fire Agreement recommended in the attached report to the Joint Council Committee be approved. 2. 10.New Business 11.By-laws 11.1 By-law Number XXXX-25 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 1001 St. John’s Sideroad (File No. ZBA-2012-12). 239 (Committee of the Whole Report No. PDS25-022, Feb. 11, 2025) 11.2 By-law Number XXXX-25 - Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 34 (File No. OPA-2024-01). 245 (Committee of the Whole Report No. PDS25-026, Mar. 4, 2025) 11.3 By-law Number XXXX-25 - Being a By-law to amend By-law Number 6579-24, as amended, to adopt Official Plan Amendment No. 4 (File No. OPA-2024-01). 250 (Committee of the Whole Report No. PDS25-026, Mar. 4, 2025) 11.4 By-law Number XXXX-25 - Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 7 Lacey Court (File No. ZBA-2024-01). 255 (Committee of the Whole Report No. PDS25-026, Mar. 4, 2025) 11.5 By-law Number XXXX-25 - Being a By-law to exempt Lot 29 on Plan 65M- 4614 from part-lot control (File No. PLC-2024-02). 260 11.6 By-law Number XXXX-25 - Being a By-law to allocate any 2025 Operating Fund surplus and any 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit. 261 (Committee of the Whole Report No. FIN25-016, Mar. 4, 2025) 11.7 By-law Number XXXX-25 - Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. 263 12.Closed Session 13.Confirming By-law 13.1 By-law Number XXXX-25 - Being a By-law to confirm actions by Council resulting from a Council meeting on March 25, 2025 265 14.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Council Council or Committee Meeting Date *  2025-3-25 Subject * Item 8.8.2 : PDS25-031 - Heritage Permit Application HPA-2025-02 Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Christopher Watts, The Aurora Heritage Authority Brief Summary of Issue or Purpose of Delegation * To address the misspelling of Lux(t)on Ave. to better understand why a correction wasn't made when staff had knowledge of the error for years, and to determine the role town's current Street Naming Policy plays in obstructing corrective action and discuss the need to implement a clause in the policy to address "corrections" separate from "changes". Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Heritage Planner Adam Robb Date you spoke with Town staff or a Council member 2025-2-4 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 1 of 265 CCORRECTINGG THEE MISTAKEE OFF LUXTONN AVEE Delegation to Town Council March 25th, 2025Page 2 of 265 PPrivatee Fredd LuxonPage 3 of 265 Page 4 of 265 FFred Luxon’sstreet of honorhas been misspelt for over 30 yearsPage 5 of 265 WWhy is the correction to Luxton Ave. only occurring as a result of changes to the cenotaph?Page 6 of 265 20231.5 YEARS WITH NO CORRECTIVE ACTIONPage 7 of 265 20197 YEARS WITH NO CORRECTIVE ACTIONPage 8 of 265 20169 YEARS WITH NO CORRECTIVE ACTIONPage 9 of 265 WWHAT IS THE DIFFICULTY FOR STAFF TO CORRECT A SELF-INFLICTED MISTAKE ACKNOWLEDGED FOR YEARS? Page 10 of 265 Page 11 of 265 Page 12 of 265 Town of Aurora Council Meeting Minutes Date: Time: Location: Tuesday, February 25, 2025 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Matthew Volpintesta, Acting Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Carley Smith, Manager, Corporate Communications Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7 p.m. 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this Page 13 of 265 Council Meeting Minutes February 25, 2025 2 territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Main motion Moved by Councillor Kim Seconded by Councillor Gallo That the revised agenda as circulated by Legislative Services be approved. Amendment Moved by Councillor Gilliland Seconded by Councillor Weese That the revised agenda be amended by the addition of Delegations items 6.3 to 6.11. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim On a two-thirds majority vote the motion Carried (7 to 0) Main motion as amended Moved by Councillor Kim Seconded by Councillor Gallo That the revised agenda as circulated by Legislative Services be approved including the addition of Delegations items 6.3 to 6.11. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. Page 14 of 265 Council Meeting Minutes February 25, 2025 3 5. Community Presentations None. 6. Delegations 6.1 Rosie Mandla, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Rosie Mandla spoke in opposition to the Member Motion. Moved by Councillor Thompson Seconded by Councillor Weese That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.2 Mike Zelyony, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Mike Zelyony spoke in opposition to the Member Motion. Moved by Councillor Gallo Seconded by Councillor Kim That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.3 Zhiying Huang, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Zhiying Huang spoke in opposition to the Member Motion. Page 15 of 265 Council Meeting Minutes February 25, 2025 4 Moved by Councillor Thompson Seconded by Councillor Kim That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.4 Harbinder Thandi, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Harbinder Thandi spoke in opposition to the Member Motion. Moved by Councillor Gallo Seconded by Councillor Kim That the comments of the delegation be received and referred to item 9.1. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (1): Councillor Gilliland Carried (6 to 1) 6.5 Marc Faria, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street The delegation was not present. 6.6 Kimberley McLean, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Kimberley McLean spoke in support of the Member Motion. Moved by Councillor Gallo Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 9.1. Page 16 of 265 Council Meeting Minutes February 25, 2025 5 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.7 Jordan Drodge, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Jordan Drodge spoke in support of the Member Motion. Moved by Councillor Weese Seconded by Councillor Gaertner That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.8 Adam Mobbs, Aurora Cares, Housing for All; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Adam Mobbs spoke in support of the Member Motion. Moved by Councillor Kim Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 9.1. Yeas (5): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Thompson, and Councillor Kim Nays (2): Councillor Gaertner and Councillor Gallo Carried (5 to 2) 6.9 Steve Fleck, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Steve Fleck spoke in support of the Member Motion. Moved by Councillor Thompson Seconded by Councillor Weese Page 17 of 265 Council Meeting Minutes February 25, 2025 6 That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.10 Roy Cohen, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Roy Cohen spoke in opposition to the Member Motion. Moved by Councillor Gallo Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6.11 Len Bulmer, Resident; Re: Item 9.1 - Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Len Bulmer spoke in support of the Member Motion. Moved by Councillor Weese Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 9.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 7. Consent Agenda Moved by Councillor Weese Seconded by Councillor Kim That the Consent Agenda, items 7.1 to 7.9 inclusive, be approved. Page 18 of 265 Council Meeting Minutes February 25, 2025 7 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 7.1 Council Meeting Minutes of January 28, 2025 1. That the Council meeting minutes of January 28, 2025, be adopted as circulated. Carried 7.2 Council Closed Session Minutes of January 28, 2025 1. That the Council Closed Session Minutes of January 28, 2025, be adopted as circulated. Carried 7.3 Council Closed Session Public Meeting Minutes of January 28, 2025 1. That the Council Closed Session Public Meeting Minutes of January 28, 2025, be adopted as circulated. Carried 7.4 Special Council Closed Session Minutes of February 11, 2025 1. That the Special Council Closed Session Minutes of February 11, 2025, be adopted as circulated. Carried 7.5 Special Council Closed Session Public Meeting Minutes of February 11, 2025 1. That the Special Council Closed Session Public Meeting Minutes of February 11, 2025, be adopted as circulated. Carried 7.6 Special Meeting of Council Minutes of February 11, 2025 1. That the Special Meeting of Council Minutes of February 11, 2025, be adopted as circulated. Carried Page 19 of 265 Council Meeting Minutes February 25, 2025 8 7.7 Council Public Planning Meeting Minutes of January 21, 2025 1. That the Council Public Planning meeting minutes of January 21, 2025, be adopted as circulated. Carried 7.8 Council Public Planning Meeting Minutes of February 18, 2025 1. That the Council Public Planning Meeting Minutes of February 18, 2025, be adopted as circulated. Carried 7.9 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 24, 2025 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of January 24, 2025, be received for information. Carried 7.10 Correspondence from Office of the Regional Solicitor and General Counsel; Re: Proposed Motion, Aurora Men's Emergency and Transitional Housing Site Moved by Councillor Thompson Seconded by Councillor Gilliland 1. That the correspondence from Office of the Regional Solicitor and General Counsel regarding Proposed Motion, Aurora Men's Emergency and Transitional Housing Site, be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8. Committee of the Whole Meeting Report of February 11, 2025 Moved by Councillor Kim Seconded by Councillor Thompson That the Committee of the Whole Meeting Report of February 11, 2025, be received and the recommendations carried by the Committee approved, with the Page 20 of 265 Council Meeting Minutes February 25, 2025 9 exception of sub-items 8.3.1, 8.3.2, and 8.5.1, which were discussed and voted on separately as recorded below. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.1 Advisory Committee Meeting Minutes 8.1.1 Finance Advisory Committee Meeting Minutes of January 21, 2025 1. That the Finance Advisory Committee Meeting Minutes of January 21, 2025, be received for information. Carried 8.1.2 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of January 22, 2025 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of January 22, 2025, be received for information. Carried 8.2 Consent Agenda None. 8.3 Community Services Committee Agenda 8.3.1 CMS25-004 - Sport Plan Update 2025-2029 Moved by Councillor Weese Seconded by Councillor Thompson 1. That Report No. CMS25-004 be received; and 2. That Council endorse the recommendations contained in the attached Sport Plan update. Motion to refer Moved by Councillor Weese Seconded by Councillor Gallo Page 21 of 265 Council Meeting Minutes February 25, 2025 10 That Report No. CMS25-004 be referred back to staff. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Motion to refer Carried (7 to 0) 8.3.2 CMS25-002 - Aurora Town Square - Capital Financial Summary Moved by Councillor Gallo Seconded by Councillor Gilliland 1. That Report No. CMS25-002 be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 8.3.3 CMS25-001 - Aurora Town Square - Grand Opening and 2025 Programming Overview 1. That Report No. CMS25-001 be received for information. Carried 8.3.4 CMS25-003 - Community Partnership Grant - 2024 Year in Review 1. That Report No. CMS25-003 be received for information. Carried 8.4 Corporate Services Committee Agenda None. 8.5 Finance and Information Technology Committee Agenda 8.5.1 FIN25-003 - Regional Rental Housing Incentive Program Participation - 120 Metcalfe Street and 26-38 Berczy Street Moved by Councillor Weese Seconded by Councillor Thompson Page 22 of 265 Council Meeting Minutes February 25, 2025 11 1. That Report No. FIN25-003 be received; and 2. That Council approve a 20-year interest free deferral with annual repayments starting at the end of the first year to meet the requirements of York Region’s rental buildings incentive program for the 101-103 Mosley Street and 120 Metcalfe Street and 26-38 Berczy Street developments enabling the developer to access York Region’s program offerings. Motion to refer Moved by Councillor Gilliland Seconded by Councillor Kim That Report No. FIN25-003 be referred back to staff. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Motion to refer Carried (7 to 0) 8.6 Administration Committee Agenda None. 8.7 Operational Services Committee Agenda 8.7.1 OPS25-004 - Conditional Approval - David English Park 1. That Report No. OPS25-004 be received; and 2. That the condition on the approval of Capital Project No. AM-F- 0346 – Tennis Court Reconstruction – David English Park, in the amount of $150,000, be lifted and the project proceed, be approved. Carried 8.8 Planning and Development Services Committee Agenda Page 23 of 265 Council Meeting Minutes February 25, 2025 12 8.8.1 PDS25-022 - Application for Zoning By-law Amendment and Draft Plan of Subdivision, Edenbrook (Aurora) Inc., 1001 St. John’s Sideroad, Part of Lot 25, Concession 2, File Number: ZBA-2012-12, SUB-2012-04, Related File number: SUB-2012-06 1. That Report No. PDS25-022 be received; and 2. That Zoning By-law Amendment application, File ZBA-2012-12 be approved to rezone the subject lands from “Rural (RU) Zone” to “Detached Fourth Density Residential Exception (R4-439) Zone”, “Private Open Space Exception (O2-XXX) Zone”, and “Environmental Protection (EP) Zone”, as outlined in Appendix ‘A’; and 3. That Draft Plan of Subdivision application, File SUB-2012-04 be approved as shown in Figure 5, subject to the conditions outlined in Appendix ‘B’; and 4. That the implementing By-law for the Zoning By-law Amendment be brought forward to a future Council meeting for enactment; and 5. That a total of 96 persons worth of servicing allocation be granted to facilitate the proposed development of 29 single detached units. Carried 8.8.2 PDS25-023 - Revised Draft Approved Plan of Subdivision, Edenbrook (Aurora) Inc., 929 St. John’s Sideroad, Part of Lot 25, Concession 2, File Number: SUB-2012-06, Related File Number: SUB-2012-04 1. That Report No. PDS25-023 be received; and 2. That the revised Draft Approved Plan of Subdivision, File SUB- 2012-06 submitted by MEHI Planning Services as shown in Figure 5, be approved subject to the revised draft plan conditions contained in Appendix A; and 3. That a total of six additional persons worth of servicing allocation be granted to facilitate the proposed two additional full lots in the Draft Plan of Subdivision; and Page 24 of 265 Council Meeting Minutes February 25, 2025 13 4. That the revisions to the Draft Approved Plan of Subdivision conditions be deemed to be minor and therefore not require notice in accordance with Subsection 51(47) of the Planning Act, R.S.O. 1990, c. P.13. Carried 8.9 Member Motions 8.9.1 Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street (See section 9. Consideration of Items Requiring Discussion (Regular Agenda) item 9.1) 8.10 Regional Report 8.10.1 York Regional Council Highlights of January 30, 2025 1. That the York Regional Council Highlights of January 30, 2025, be received for information. Carried 9. Consideration of Items Requiring Discussion (Regular Agenda) Council consented to consider item 9.1 prior to consideration of item 8.3.1. 9.1 Member Motion - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Moved by Councillor Gallo Seconded by Councillor Weese Whereas the Regional Municipality of York made an application for a Zoning By-Law Amendment to the Town of Aurora for a 55-unit (65 Bed) Men’s Emergency and Transitional Housing facility at 14452 Yonge Street in Aurora; and Whereas the Town’s Policy Planning Division of the Planning and Development Services Department confirmed in their comments dated November 25, 2022, that the proposed development ‘is a type of Special Needs Housing’ and conforms with and implements policies of the Town Page 25 of 265 Council Meeting Minutes February 25, 2025 14 of Aurora’s Official Plan, and is allowed in any designated area that permits residential uses, including cluster residential; and Whereas there is sufficient water and wastewater allocation for this type of housing; and Whereas a Community Information Meeting was held in Aurora on January 9, 2024, hosted by the Regional Municipality of York to address resident concerns; and Whereas a statutory Public Planning Meeting was initially held for the subject application on January 24, 2023; and Whereas a second Town of Aurora Public Planning Meeting on February 13, 2024, was conducted to address resident concerns and to provide additional opportunity for the applicant to receive public input; and Whereas at the second Public Planning Meeting held in Aurora on February 13, 2024, the application was refused by Council and not referred to a further Council Meeting; and Whereas a Motion by Councillor Gilliland on February 27, 2024, was approved to require Town staff to proactively work with York Region staff to identify three potential viable sites for this type of housing in Aurora and report back to Council before the end of 2024; and Whereas report CAO24-005 tabled at the December 10, 2024 Council Meeting confirmed that no viable alternatives to the proposed location have been identified by Town Staff; and Whereas Aurora Council refused the application on February 13, 2024, and subsequently staff issued a formal refusal letter where the Regional Municipality of York did not appeal the decision; and Whereas in order for Aurora Council to reconsider and approve the Zoning by-law Amendment, the Regional Municipality of York would have to resubmit the application; 1. Now Therefore Be It Hereby Resolved That Aurora Town Council requests the Regional Municipality of York to resubmit the Zoning by- law Amendment application for a Men’s Emergency and Transitional Facility located at 14452 Yonge Street in Aurora. Page 26 of 265 Council Meeting Minutes February 25, 2025 15 Yeas (4): Councillor Weese, Councillor Gilliland, Councillor Gaertner, and Councillor Gallo Nays (3): Mayor Mrakas, Councillor Thompson, and Councillor Kim Carried (4 to 3) Note: This motion was vetoed by Mayoral Decision No. 2025-006. 10. New Business Councillor Gilliland advised that a Town Hall with York Region Police regarding Crime Prevention will be held in Council Chambers at Aurora Town Hall on Monday, March 3, 2025, from 7 p.m. to 9 p.m. 11. By-laws 11.1 By-law Number 6674-25 - Being a By-law to appoint a Deputy Fire Chief for Central York Fire Services. (Daniel Waters) 11.2 By-law Number 6675-25 - Being a By-law to appoint a Deputy Fire Chief for Central York Fire Services. (Lorianne Zwicker) 11.3 By-law Number 6676-25 - Being a By-law to amend By-law Number 6404-22, the Town of Aurora Procurement Policy. Moved by Councillor Thompson Seconded by Councillor Gilliland That the By-laws, items 11.1 to 11.3 inclusive, be enacted. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 12. Closed Session None. 13. Confirming By-law Page 27 of 265 Council Meeting Minutes February 25, 2025 16 13.1 By-law Number 6677-25 - Being a By-law to confirm actions by Council resulting from a Council meeting on February 25, 2025 Moved by Councillor Weese Seconded by Councillor Gaertner That the confirming by-law be enacted. Carried 14. Adjournment Moved by Councillor Gallo Seconded by Councillor Thompson That the meeting be adjourned at 9:34 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 28 of 265 Town of Aurora Special Meeting of Council Minutes Date: Time: Location: Tuesday, February 25, 2025 6 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson (arrived 6:22 p.m.) Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order This meeting served as the Annual General Meeting of the Aurora Economic Development Corporation. The Mayor called the meeting to order at 6 p.m. 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these Page 29 of 265 Special Meeting of Council Minutes February 25, 2025 2 lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gilliland That the agenda as circulated by Legislative Services be approved. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Gallo, and Councillor Kim Absent (1): Councillor Thompson Carried (6 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Delegations None. 6. Consideration of Items Requiring Discussion 6.1 PDS25-029 - Aurora Economic Development Corporation Annual Report 2024 Marilee Harris, Chair of the Board of Directors, Aurora Economic Development Corporation (AEDC), presented an overview of the AEDC initiatives and accomplishments through 2024, including Board membership, AEDC's role, its Economic Development Strategic Action Plan and objectives, and the Emerging Aurora campaign and initiatives. Moved by Councillor Kim Seconded by Councillor Gilliland 1. That Report No. PDS25-029 be received; and Page 30 of 265 Special Meeting of Council Minutes February 25, 2025 3 2. That the governing documents of the Aurora Economic Development Corporation (AEDC), including any by-laws, be updated as described in the Legal Considerations section of this report; and 3. That the appointment of the auditor or the requirement to have a review engagement be waived for the financial year; and 4. That Council appoint the following individuals to the Aurora Economic Development Corporation (AEDC) Board of Directors for a term of three years: 1. Sreyas Dasika 2. Matthew Johnson 3. Leslie Stuart Learmont 4. Anita Mukherjee Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 7. Confirming By-law 7.1 By-law Number 6673-25 - Being a By-law to confirm actions by Council resulting from a Special Meeting of Council on February 25, 2025 Moved by Councillor Gallo Seconded by Councillor Kim That the confirming by-law be enacted. Carried 8. Adjournment Moved by Councillor Gilliland Seconded by Councillor Weese That the meeting be adjourned at 6:27 p.m. Carried Page 31 of 265 Special Meeting of Council Minutes February 25, 2025 4 Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 32 of 265 Town of Aurora Special Meeting of Council Minutes Date: Time: Location: Tuesday, March 18, 2025 6 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Carley Smith, Manager, Corporate Communications Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator Julia Shipcott, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 6 p.m. 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 33 of 265 Special Meeting of Council Minutes March 18, 2025 2 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Main motion Moved by Councillor Gallo Seconded by Councillor Kim That the revised agenda as circulated by Legislative Services be approved. Amendment Moved by Councillor Thompson Seconded by Councillor Weese That the revised agenda be amended by the addition of Delegations items 5.3 to 5.13. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim On a two-thirds majority vote of Council Members present, the motion Carried (7 to 0) Main motion as amended Moved by Councillor Gallo Seconded by Councillor Kim That the revised agenda as circulated by Legislative Services be approved including the addition of Delegations items 5.3 to 5.13. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Delegations Page 34 of 265 Special Meeting of Council Minutes March 18, 2025 3 5.1 Ken Chen, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Ken Chen spoke in opposition to the override of the Mayor's veto. The delegation was not received. 5.2 Linda Ma, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Linda Ma spoke in opposition to the override of the Mayor's veto. Moved by Councillor Gallo Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 6.1. Yeas (5): Mayor Mrakas, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (2): Councillor Weese, and Councillor Gilliland Carried (5 to 2) 5.3 Ki Kit Li, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Ki Kit Li spoke in opposition to the override of the Mayor's veto. Moved by Councillor Thompson Seconded by Councillor Kim That the comments of the delegation be received and referred to item 6.1. Yeas (6): Mayor Mrakas, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (1): Councillor Weese Carried (6 to 1) 5.4 Harbinder Thandi, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Harbinder Thandi spoke in opposition to the override of the Mayor's veto. Page 35 of 265 Special Meeting of Council Minutes March 18, 2025 4 Moved by Councillor Thompson Seconded by Councillor Gaertner That the comments of the delegation be received and referred to item 6.1. Yeas (6): Mayor Mrakas, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (1): Councillor Weese Carried (6 to 1) 5.5 Joe Vesia, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Joe Vesia spoke in opposition to the override of the Mayor's veto. Moved by Councillor Gaertner Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 6.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5.6 Frank Ni, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Frank Ni spoke in opposition to the override of the Mayor's veto. Moved by Councillor Thompson Seconded by Councillor Kim That the comments of the delegation be received and referred to item 6.1. Yeas (5): Mayor Mrakas, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Nays (2): Councillor Weese, and Councillor Gilliland Carried (5 to 2) 5.7 Costabile Carpinelli, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Page 36 of 265 Special Meeting of Council Minutes March 18, 2025 5 Costabile Carpinelli spoke in opposition to the override of the Mayor's veto. Moved by Councillor Thompson Seconded by Councillor Kim That the comments of the delegation be received and referred to item 6.1. Yeas (4): Mayor Mrakas, Councillor Gaertner, Councillor Thompson, and Councillor Kim Nays (3): Councillor Weese, Councillor Gilliland, and Councillor Gallo Carried (4 to 3) 5.8 Shaheen Moledina, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Shaheen Moledina spoke in opposition to the override of the Mayor's veto. Moved by Councillor Thompson Seconded by Councillor Weese That the comments of the delegation be received and referred to item 6.1. Yeas (5): Mayor Mrakas, Councillor Weese, Councillor Gaertner, Councillor Thompson, and Councillor Kim Nays (2): Councillor Gilliland, and Councillor Gallo Carried (5 to 2) 5.9 Jordan Drodge, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Jordan Drodge spoke in support of the override of the Mayor's veto. Moved by Councillor Gallo Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 6.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) Page 37 of 265 Special Meeting of Council Minutes March 18, 2025 6 5.10 Steve Fleck, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Steve Fleck spoke in support of the override of the Mayor's veto. Moved by Councillor Kim Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 6.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5.11 Susan Shaw, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Susan Shaw spoke in support of the override of the Mayor's veto. Moved by Councillor Gaertner Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 6.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5.12 Wendy Morihovitis, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Wendy Morihovitis spoke in support of the override of the Mayor's veto. Moved by Councillor Gallo Seconded by Councillor Weese That the comments of the delegation be received and referred to item 6.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5.13 Sally Haberer, Resident; Re: Item 6.1 - Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting Page 38 of 265 Special Meeting of Council Minutes March 18, 2025 7 Sally Haberer spoke in support of the override of the Mayor's veto. Moved by Councillor Gaertner Seconded by Councillor Thompson That the comments of the delegation be received and referred to item 6.1. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6. Consideration of Items Requiring Discussion 6.1 Override of Mayor’s Veto of Item 9.1 from February 25, 2025 Council Meeting (Item 9.1 from February 25, 2025 Council was re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge St.) Moved by Councillor Gallo Seconded by Councillor Weese 1. That Council override the Mayor's veto of the motion carried at the February 25, 2025 Council meeting regarding the Men’s Emergency and Transitional Shelter. Yeas (4): Councillor Weese, Councillor Gilliland, Councillor Gaertner, and Councillor Gallo Nays (3): Mayor Mrakas, Councillor Thompson, and Councillor Kim On a two-thirds majority vote of all Council Members, the motion was Defeated (4 to 3) 6.2 Correspondence from the Office of the Chief Commissioner, Ontario Human Rights Commission; Re: Follow-up to proposed emergency and transitional housing project at 14452 Yonge St. Moved by Councillor Gallo Seconded by Councillor Weese 1. That the correspondence from the Office of the Chief Commissioner, Ontario Human Rights Commission, regarding Follow-up to proposed Page 39 of 265 Special Meeting of Council Minutes March 18, 2025 8 emergency and transitional housing project at 14452 Yonge St., be received for information. Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 7. Confirming By-law 7.1 By-law Number 6679-25 - Being a By-law to confirm actions by Council resulting from a Special Meeting of Council on March 18, 2025 Moved by Councillor Kim Seconded by Councillor Thompson That the confirming by-law be enacted. Carried 8. Adjournment Moved by Councillor Kim Seconded by Councillor Gallo That the meeting be adjourned at 7:16 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 40 of 265 1 Central York Fire Services Minutes Joint Council Committee Date: Time: Location: Tuesday, December 3, 2024 9:30 AM Streamed live from the Municipal Offices 395 Mulock Drive Newmarket, ON L3Y 4X7 Members Present: Councillor Gilliland, Town of Aurora, Chair Councillor Broome, Town of Newmarket, Vice Chair Councillor Gaertner, Town of Aurora Councillor Morrison, Town of Newmarket Councillor Simon, Town of Newmarket Staff Present: I. McDougall, Chief Administrative Officer D. Nadorozny, Chief Administrative Officer, Town of Aurora Jeff Payne, Commissioner of Community Services, Town of Newmarket R. Volpe, Fire Chief, Central York Fire Services Daniel Waters, Platoon Chief, Central York Fire Services A. Tang, Director of Financial Services/Treasurer Town of Newmarket R. Wainwright-van Kessel, Director of Finance – Treasurer, Town of Aurora A. Gibson, Senior Financial Analyst, Town of Newmarket K. Saini, Deputy Town Clerk, Town of Newmarket S. Granat, Legislative Coordinator The meeting was called to order at 9:38 AM. Councillor Gilliland in the Chair. 1. Notice Page 41 of 265 2 Chair Gilliland advised that the Municipal Offices were open to the public, and that members of the public could attend this meeting in person or view the live stream available at newmarket.ca/meetings. 2. Additions & Corrections to the Agenda None. 3. Conflict of Interest Declarations None. 4. Presentations 4.1 Central York Fire Services High Rise Program Fire Chief Volpe provided an introduction on this matter. Captain Roitman presented regarding the Central York Fire Services High Rise Program including background and history of high rise fire fighting in Ontario, budget approval, Phase 1, 2, and 3 of the rollout, planned high rises in Newmarket and Aurora, and program implementation. Committee Members queried Staff regarding the purpose of the ladder trucks, voice announcements and high rise evacuation, communication with residents, crew training, low rise training, proactive fire prevention measures in high rise buildings, fire inspection requirements for doors to suites in multi-residential buildings, resident fire inspection requests, penalties, and process for fire inspection violations, Moved by: Councillor Simon Seconded by: Councillor Broome 1. That the presentation provided by Captain Roitman regarding the Central York Fire Services High Rise Program be received. Carried 5. Deputations None. 6. Approval of Minutes 6.1 Central York Fire Services Joint Council Committee meeting minutes of October 1, 2024 Page 42 of 265 3 Moved by: Councillor Morrison Seconded by: Councillor Broome 1. That the Central York Fire Services Joint Council Committee meeting minutes be approved. Carried 7. Items 7.1 Third Quarter 2024 CYFS Financial Update Committee members queried staff regarding unfavourable variances, and asset replacement plan for Central York Fire Services Facilities. Moved by: Councillor Broome Seconded by: Councillor Gaertner 1. That Fire Services Report JCC 2024-06 Third Quarter 2024 Financial Update dated December 3, 2024, be received for information purposes. Carried 7.2 Central York Fire Services Joint Council Committee 2025 Meeting Schedule Members of the Council queried staff regarding governance changes timing, budget conversation timing, and allocating additional time for discussions of Master Fire Plan. Moved by: Councillor Broome Seconded by: Councillor Gaertner 1. That the Joint Council Committee adopt the following meeting schedule for 2025: March 4, 2025, June 3, 2025, October 7, 2025, and November 4, 2025; and, 2. That staff be authorized and directed to do all things necessary to give effect to this resolution. Page 43 of 265 4 Carried 7.3 Appointment of Fire Prevention Officers (By-law) Moved by: Councillor Morrison Seconded by: Councillor Simon 1. That the Appointment of Fire Prevention By-laws be received for information purposes; and, 2. That the Central York Services Joint Council Committee recommend enactment of the Appointment of Fire Prevention Officers By-law. Carried 8. New Business 8.1 Thank You to Councillor Gilliland The Fire Chief thanked Councillor Gilliland for Chairing the Joint Council Committee and presented a plaque. The Fire Chief also noted Vice -Chair Councillor Broome as incoming Chair. 9. Closed Session (if required) The Joint Council Committee did not resolve into Closed Session. 10. Adjournment Moved by: Councillor Broome Seconded by: Councillor Simon 1. That the meeting be adjourned at 10:32 AM. Carried Page 44 of 265 5 _________________________ Councillor Gilliland, Chair _________________________ Date Page 45 of 265 Town of Aurora Committee of the Whole Meeting Report Date: Time: Location: Tuesday, March 4, 2025 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim (arrived 7:01 p.m.) Other Attendees: Marco Ramunno, Acting Chief Administrative Officer, Director, Planning and Development Services Patricia De Sario, Director, Corporate Services/Town Solicitor* Robin McDougall, Director, Community Services Sara Tienkamp, Director, Operational Services Jason Gaertner, Acting Director, Finance Carley Smith, Manager, Corporate Communications Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator Julia Shipcott, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, Page 46 of 265 Committee of the Whole Meeting Report March 4, 2025 2 recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Committee of the Whole approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations None. 6. Delegations 6.1 Shaheen Moledina and Laila Doran, Residents; Re: Ramadan in Town's Special Events Shaheen Moledina introduced daughter Laila Doran who spoke about the importance to Muslim residents of acknowledging Ramadan and Eid within the community, as well as the significant contributions of the Muslim community to Canada, and proposed that the Town hold a special event to honour the observations of Ramadan and Eid. Committee of the Whole received the comments of the delegation for information. 6.2 Nick Pileggi, Macaulay Shiomi Howson Ltd.; Re: Item 14.3 - PDS25-026 - Application for Official Plan Amendment and Zoning By-law Amendment, 200 Wellington Holding Corp., 7 Lacey Court, Block 12 on Plan 65M- 2583, File Number: OPA-2024-01, ZBA-2024-01 Page 47 of 265 Committee of the Whole Meeting Report March 4, 2025 3 Nick Pileggi, on behalf of the applicant, presented an overview of the application including site/area context and updated site plan in support of the staff recommendation to approve the proposed development. Committee of the Whole received and referred the comments of the delegation to item 14.3. 6.3 David Heard, Resident; Re: Item 14.1 - PDS25-030 - Heritage Permit Application HPA-2025-01, Happy Woodland Pet Cemetery David Heard provided comments and suggestions on how to address problematic monuments, and further suggested that the Pet Cemetery should be an inclusive site and designated as a national historic site. Committee of the Whole received and referred the comments of the delegation to item 14.1. 7. Advisory Committee Meeting Minutes Committee of the Whole recommends: That the Advisory Committee Meeting Minutes, items 7.1 to 7.6 inclusive, be received for information. Carried 7.1 Heritage Advisory Committee Meeting Minutes of February 3, 2025 1. That the Heritage Advisory Committee Meeting Minutes of February 3, 2025, be received for information. Carried 7.2 Community Recognition Review Advisory Committee Meeting Minutes of February 12, 2025 1. That the Community Recognition Review Advisory Committee Meeting Minutes of February 12, 2025, be received for information. Carried 7.3 Accessibility Advisory Committee Meeting Minutes of February 12, 2025 1. That the Accessibility Advisory Committee Meeting Minutes of February 12, 2025, be received for information. Carried Page 48 of 265 Committee of the Whole Meeting Report March 4, 2025 4 7.4 Finance Advisory Committee Meeting Minutes of February 18, 2025 1. That the Finance Advisory Committee Meeting Minutes of February 18, 2025, be received for information. Carried 7.5 Environmental Advisory Committee Meeting Minutes of February 24, 2025 1. That the Environmental Advisory Committee Meeting Minutes of February 24, 2025, be received for information. Carried 7.6 Mayor's Golf Classic Funds Committee Meeting Minutes of February 26, 2025 1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of February 26, 2025, be received for information. Carried 8. Consent Agenda None. 9. Community Services Committee Agenda None. 10. Corporate Services Committee Agenda None. 11. Finance and Information Technology Committee Agenda 11.1 FIN25-014 - Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Committee of the Whole recommends: 1. That Report No. FIN25-014 be received for information. Carried Page 49 of 265 Committee of the Whole Meeting Report March 4, 2025 5 11.2 FIN25-016 - 2025 Year End Operating Surplus/Deficit Management Committee of the Whole recommends: 1. That Report No. FIN25-016 be received; and 2. That the by-law to allocate any 2025 operating surplus or deficit, as detailed in this report, be brought forward to a future Council meeting for approval. Carried 12. Administration Committee Agenda None. 13. Operational Services Committee Agenda 13.1 OPS25-005 - Bulk Water Fees - Development Operations Committee of the Whole recommends: 1. That Report No. OPS25-005 be received; and 2. That the proposed amendments to the Fees and Charges By-law Number 6656-24 for Bulk Water Fees for Construction Water be approved; and 3. That a by-law to amend By-law No. 6656-24 – 2025-26 Fees and Charges By-law be brought forward for enactment. Carried 14. Planning and Development Services Committee Agenda 14.1 PDS25-030 - Heritage Permit Application HPA-2025-01, Happy Woodland Pet Cemetery Committee of the Whole recommends: 1. That Report No. PDS25-030 be received; and 2. That staff continue to consult and investigate options regarding the remediation of monuments with offensive language and report back to Council; and Page 50 of 265 Committee of the Whole Meeting Report March 4, 2025 6 3. That the other restorations and improvements for the Happy Woodland Pet Cemetery as otherwise proposed through Heritage Permit Application HPA-2025-01 be approved. Carried 14.2 PDS25-031 - Heritage Permit Application HPA-2025-02, Aurora War Memorial and Cenotaph Committee of the Whole recommends: 1. That Report No. PDS25-031 be received; and 2. That the site works for the Aurora War Memorial Peace Park and Cenotaph as proposed through Heritage Permit Application HPA-2025- 02 be approved. Carried 14.3 PDS25-026 - Application for Official Plan Amendment and Zoning By-law Amendment, 200 Wellington Holding Corp., 7 Lacey Court, Block 12 on Plan 65M-2583, File Number: OPA-2024-01, ZBA-2024-01, Related File Number: SP-2024-01, C-2024-06 Committee of the Whole recommends: 1. That Report No. PDS25-026 be received; and 2. That Official Plan Amendment application OPA-2024-01 be approved to redesignate a portion of the subject property from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, as outlined in Appendix ‘A’; and 3. That Zoning By-law Amendment application ZBA-2024-01 be approved to rezone a portion of the subject property from “Institutional (I) Zone” to “Townhouse Dwelling Residential R8 Exception Zone (XXX)” and “Environmental Protection (EP) Zone”, as outlined in Appendix ‘B’; and 4. That the implementing By-laws for the Official Plan and Zoning By-law Amendments be brought forward to a future Council meeting for enactment; and Page 51 of 265 Committee of the Whole Meeting Report March 4, 2025 7 5. That seventy-seven (77) persons worth of servicing allocation be granted to facilitate the proposed development of twenty-nine (29) freehold townhouses. Carried 15. Member Motions 15.1 Councillor Gallo; Re: 24-Hour Warming/Cooling Emergency Centres Committee of the Whole recommends: Whereas the Town of Aurora is committed to ensuring the safety and well- being of all residents, especially during extreme weather events; and Whereas there is a growing need to provide support for vulnerable individuals during both cold and warm weather events, including those experiencing homelessness or those who may be at risk due to health conditions; and Whereas warming/cooling centres have been recognized as a critical service for those requiring shelter and protection from the dangers of extreme temperatures; and Whereas the introduction of a 24-hour warming/cooling centre during extreme weather conditions in Aurora could serve to mitigate the risks posed by both cold and warm weather conditions to vulnerable individuals; and Whereas our current warming/cooling centres are only open from 7 a.m. to 11 p.m.; 1. Now Therefore Be It Hereby Resolved That staff, in consultation with the Region, be directed to investigate the feasibility of establishing a warming/cooling centre during extreme weather conditions on a 24- hour basis; and 2. Be It Further Resolved That the report back to Council provide information on the potential implementation of such a facility, including an assessment of costs, operational requirements, and potential locations. Carried Page 52 of 265 Committee of the Whole Meeting Report March 4, 2025 8 16. Regional Report 16.1 York Regional Council Highlights of February 27, 2025 Committee of the Whole recommends: 1. That the York Regional Council Highlights of February 27, 2025, be received for information. Carried 17. New Business Councillor Weese requested an update on the expression of interest for the Aurora Armoury, and the Mayor provided a response. Councillor Gaertner inquired about a matter raised under New Business at a previous meeting regarding the possibility of snow removal on the paved trail between the Aurora Seniors Centre and the Aurora Family Leisure Complex, and the Mayor provided a response. Councillor Gallo observed that northbound transport trucks on Yonge Street are forced to make very wide turns to head east onto Industrial Parkway South and suggested this issue should be addressed. Staff agreed to follow up. Councillor Thompson referred to the earlier delegation regarding incorporating Ramadan into Town events and inquired about next steps, and staff provided a response. Councillor Gaertner recognized that March 2025 is the holy month of Ramadan, ending with the celebration of Eid al-Fitr, and extended best wishes to all. 18. Public Service Announcements Councillor Weese advised that a screening of the Happy Woodland Pet Cemetery documentary film will be held on National Puppy Day on March 23, 2025, at Aurora Town Square. Mayor Mrakas announced the following activities and events:  Wristbands are on sale for the Town’s annual Easterpalooza event on Saturday, April 19, 2025; for more information, visit aurora.ca/Easter. Page 53 of 265 Committee of the Whole Meeting Report March 4, 2025 9  Nominations are open for the Town’s annual Community Recognition Awards; for details and to submit nominations, visit aurora.ca/CRA.  The Town is offering March Break day camps, drop-in programs, and other activities; for information, visit aurora.ca.  Reminder that applications are still being accepted to rent a plot for the new community garden program at John Abel Park; for details and to apply by March 7, 2025, visit aurora.ca/JohnAbelPark.  Reminder that the Aurora Family Leisure Complex (A.F.L.C.) pool will be closed from March 10 to 23, 2025, for annual maintenance while the Stronach Aurora Recreation Complex (S.A.R.C.) pool will remain open; for the S.A.R.C. swim schedule, visit aurora.ca/Aquatics. 19. Closed Session None. 20. Adjournment The meeting was adjourned at 8:12 p.m. Page 54 of 265 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Time: Location: Monday, February 3, 2025 7 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Chair) Cynthia Bettio* John Green, Aurora Historical Society Representative (Vice Chair) Bob McRoberts, Honourary Member Rocco Morsillo Chris Polsinelli Members Absent: Linda Duringer Other Attendees: Councillor Ron Weese* Jeremy Hood, Museum Collections Technician Michelle Johnson, Collections and Exhibitions Coordinator Adam Robb, Manager, Policy Planning and Heritage Ishita Soneji, Deputy Town Clerk Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7 p.m. 1.1 Appointment of Committee Vice Chair Moved by Bob McRoberts Seconded by Rocco Morsillo 1. That John Green be appointed as Vice Chair of the Heritage Advisory Committee for a one-year term (2025). Carried Page 55 of 265 Heritage Advisory Committee Meeting Minutes February 3, 2025 2 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Bob McRoberts Seconded by Rocco Morsillo That the revised agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Heritage Advisory Committee Meeting Minutes of December 9, 2024 Moved by Rocco Morsillo Seconded by Bob McRoberts 1. That the Heritage Advisory Committee meeting minutes of December 9, 2024, be received for information. Carried 6. Delegations 6.1 Christopher Watts, The Aurora Heritage Authority; Re: The Aurora Armoury Provincial Plaque Page 56 of 265 Heritage Advisory Committee Meeting Minutes February 3, 2025 3 Christopher Watts presented background on the Aurora Armoury Provincial plaque erected in 2007, noting the outdated plaque wording does not accurately reflect the current use of the Armoury, and requested that consideration be given to ordering a replacement plaque, the correction of any digital footprints, and communication of the results. Staff confirmed this matter is being addressed through Ontario Heritage Trust and updates would be reported back to the Committee. Moved by Cynthia Bettio Seconded by Bob McRoberts That the comments of the delegation be received for information. Carried 7. Matters for Consideration 7.1 Memorandum from Manager, Policy Planning and Heritage; Re: Heritage Permit Application HPA-2025-01 - Happy Woodland Pet Cemetery (14314- 14378 Yonge Street) Staff provided a brief overview of the memorandum and introductions. Michelle Johnson, Collections and Exhibitions Coordinator, accompanied by Jeremy Hood, Museum Collections Technician, presented a summary of the application including a site overview and items requiring alteration including pathways; monument relocation and restoration; problematic monuments; and landscape maintenance and design enhancements. The Committee and staff discussed the uniqueness of the inactive Cemetery, requirements for starting an active cemetery, the proposed permeable pathway and accessible options, and the handling of inappropriate inscriptions on monuments. The Committee expressed support for the work being done and the preference to retain the original form of any monument to preserve historical accuracy, and suggested that an understanding of why certain language is no longer used be provided through a central interpretative/disclaimer plaque or QR codes. Moved by John Green Seconded by Cynthia Bettio Page 57 of 265 Heritage Advisory Committee Meeting Minutes February 3, 2025 4 1. That the memorandum regarding Heritage Permit Application HPA- 2025-01 - Happy Woodland Pet Cemetery (14314-14378 Yonge Street) be received; and 2. That the Heritage Advisory Committee comments regarding Heritage Permit Application HPA-2025-01 be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Manager, Policy Planning and Heritage; Re: Heritage Permit Application HPA-2025-02 - Aurora War Memorial and Cenotaph (14659 Yonge Street) Staff provided a brief overview of the memorandum and application for the restoration and remedial work to be performed at the Aurora War Memorial Peace Park and Cenotaph. The Committee expressed appreciation for the research done and inquired about whether the spelling of the Luxton Avenue street sign would also be corrected to “Luxon”, which staff confirmed would be addressed. The Committee further inquired about the status of the fence surrounding the Park and staff provided clarification regarding the buffer requirements of any adjacent development application. Moved by Bob McRoberts Seconded by John Green 1. That the memorandum regarding Heritage Permit Application HPA- 2025-02 - Aurora War Memorial and Cenotaph (14659 Yonge Street) be received; and 2. That the Heritage Advisory Committee comments regarding Heritage Permit Application HPA-2025-02 be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items None. Page 58 of 265 Heritage Advisory Committee Meeting Minutes February 3, 2025 5 9. New Business As two new members were present for the 2025-2026 term of the Committee, introductions were made around the table. Staff provided an update on the student co-op pilot project now commencing and the Committee provided background information. The Committee inquired about the status of the Petch House upgrades and staff agreed to provide an update at the next meeting. The Committee further inquired about the viability of relocating the Petch House to the Hillary House property and it was agreed to discuss this matter at a future meeting. The Committee inquired about the viability of using a storage container to store Salvage Program items, and staff provided a response noting the priority is to salvage and re-use onsite. Staff advised that a wooden plaque was recently presented to the Johnson family and installed at 71 Connaught Avenue. Staff advised that an additional screening of the Pet Cemetery documentary is planned for Sunday, March 23, 2025, at 2 p.m. in the Performance Hall at Aurora Town Square. It was noted that seats would be set aside for Heritage Advisory Committee members and their families. 10. Adjournment Moved by Rocco Morsillo Seconded by Chris Polsinelli That the meeting be adjourned at 8:23 p.m. Carried Page 59 of 265 Town of Aurora Community Recognition Review Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, February 12, 2025 10 a.m. Holland Room, Aurora Town Hall Committee Members: Diane Buchanan Phiona Durrant Arif Faheem Khan Jo-anne Spitzer Patricia Wallace (Vice Chair) Members Absent: Mayor Tom Mrakas (Chair) Elaine Martini Other Attendees: Shelley Ware, Supervisor, Special Events Ishita Soneji, Deputy Town Clerk _____________________________________________________________________ 1. Call to Order The Deputy Town Clerk called the meeting to order at 10:03 a.m. Patricia Wallace assumed Chair at 10:05 a.m. 1.1 Appointment of Committee Vice Chair Moved by Diane Buchanan Seconded by Jo-anne Spitzer 1. That Patricia Wallace be appointed as Vice Chair of the Community Recognition Review Advisory Committee for a two-year term (2025- 2026). Carried Page 60 of 265 Community Recognition Review Advisory Committee Meeting Minutes February 12, 2025 2 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Jo-anne Spitzer Seconded by Diane Buchanan That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Community Recognition Review Advisory Committee Meeting Minutes of September 12, 2024 Moved by Phiona Durrant Seconded by Diane Buchanan 1. That the Community Recognition Review Advisory Committee Meeting Minutes of September 12, 2024, be received for information. Carried Page 61 of 265 Community Recognition Review Advisory Committee Meeting Minutes February 12, 2025 3 6. Delegations None. 7. Matters for Consideration 7.1 Round Table Discussion; Re: Review of the Evaluation Process Staff provided an overview of the evaluation matrix and corresponding award categories and sought the Committee's feedback. The Committee and staff discussed about the evaluation process to be conducted at the selection meeting and any updates made to the eligibility criteria. The Committee inquired about the eligibility of a non-profit organization to be considered for an award in any of the categories, and staff provided clarification. The Committee was supportive of the evaluation matrix and noted that it has been useful in the decision-making process. Moved by Phiona Durrant Seconded by Diane Buchanan 1. That the Community Recognition Review Advisory Committee comments regarding the Review of the Evaluation Process be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Round Table Discussion; Re: 2025 Awards Ceremony Staff debriefed the Committee regarding the 2024 awards ceremony logistics. The Committee and staff discussed about the various aspects of the 2025 awards ceremony logistics including possibility of theme music for the event, alternate location for the awards ceremony, seating and food arrangements, and means to make the ceremony more impactful for recipients. There was further discussion regarding the overall promotion campaign. Page 62 of 265 Community Recognition Review Advisory Committee Meeting Minutes February 12, 2025 4 The Committee requested that further discussion be held at a future meeting to explore alternate opportunities to make the overall campaign, nomination process and ceremony more engaging for the future. The Committee members offered their support to assist with any preparations on the day of the ceremony or prior as required. Moved by Diane Buchanan Seconded by Jo-anne Spitzer 1. That the Community Recognition Review Advisory Committee comments regarding the 2025 Awards Ceremony be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by Diane Buchanan Seconded by Jo-anne Spitzer That the meeting be adjourned at 11:06 a.m. Carried Page 63 of 265 Town of Aurora Accessibility Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, February 12, 2025 7 p.m. Video Conference Committee Members: Councillor Wendy Gaertner (Chair) Lois Davies Alison Hughes (Vice Chair) John Lenchak Elaine Martini Jo-anne Spitzer Marilyn Williams Other Attendees: Phillip Rose, Manager, Cultural Services Gregory Peri, Accessibility Advisor Ishita Soneji, Deputy Town Clerk _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:04 p.m. The Members introduced themselves. 1.1 Appointment of Committee Vice Chair Moved by John Lenchak Seconded by Marilyn Williams 1. That Alison Hughes be appointed as Vice Chair of the Accessibility Advisory Committee for a two-year term (2025-2026). Carried Page 64 of 265 Accessibility Advisory Committee Meeting Minutes February 12, 2025 2 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Jo-anne Spitzer Seconded by Elaine Martini That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Accessibility Advisory Committee Meeting Minutes of November 13, 2024 Moved by Alison Hughes Seconded by John Lenchak 1. That the Accessibility Advisory Committee meeting minutes of November 13, 2024, be received for information. Carried 6. Delegations None. Page 65 of 265 Accessibility Advisory Committee Meeting Minutes February 12, 2025 3 7. Matters for Consideration 7.1 Memorandum from Manager, Cultural Services; Re: Public Art Strategy Staff provided a brief overview of the memorandum regarding the ongoing development of the Public Art Strategy and noted that consultation will be held with the Committee for future public art projects as required. The Committee had no comments or questions. Moved by Alison Hughes Seconded by Jo-anne Spitzer 1. That the memorandum regarding Public Art Strategy be received; and 2. That the Accessibility Advisory Committee comments regarding Public Art Strategy be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Accessibility Advisor; Re: Site Plan Application SP- 2024-09 (Submission #1) 28 Sunday Drive Staff provided an overview of the site plan application for the subject property including comments to be submitted to the Planner on behalf of the Committee. The Committee and staff discussed various aspects of the application and further suggestions were made regarding consideration for (1) relocation of the barrier-free parking spots preferably closer to the building, (2) installation of accessible washrooms on the second floor, and (3) additional clearance space from the main entrances. Moved by Jo-anne Spitzer Seconded by Marilyn Williams 1. That the memorandum regarding Site Plan Application SP-2024-09 (Submission #1) 28 Sunday Drive be received; and 2. That the Accessibility Advisory Committee comments regarding Site Plan Application SP-2024-09 (Submission #1) be received and referred to staff for consideration and further action as appropriate. Carried Page 66 of 265 Accessibility Advisory Committee Meeting Minutes February 12, 2025 4 7.3 Round Table Discussion; Re: Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 (Link to Multi-Year Accessibility Plan Staff provided an update on the following matters:  National AccessAbility Week 2025 - availability of ParaSport Try-it days and sensory programming during the week  Aurora Sport Plan Update - the plan was recommended at the February 11, 2025 Committee of he Whole meeting to adopt staff recommendations  Yonge Street Multi-use Path - an open house was conducted on January 14, 2025 and various path options were presented to residents  Aurora Town Parking Study - an introductory meeting was held to review the current Town owned on and off-street parking use  Fleury Park - an open house was held on January 15, 2025 and review of the park design and accessible features was presented to the residents  Stronach Aurora Recreation Complex (S.A.R.C) Parking Study - an introductory meeting was held to review the current S.A.R.C parking lot use  AccessNow Trails and Playgrounds Assessments - assessments of 95% of Town trails has been completed; assessment of playgrounds will be held throughout 2025-2026  International Day of Persons with Disabilities - training was administered to all staff  Aurora Town Square - installation of listening device at the customer service desk, purchasing wheelchair for the customer service staff for public assistance, and changes in accessible seating online booking process The Committee and staff further discussed about the possibility of improving accessibility along the Yonge Street corridor specifically on the Page 67 of 265 Accessibility Advisory Committee Meeting Minutes February 12, 2025 5 east side, and suggested that accessibility seating be marked when possible at Town Square events. Moved by Lois Davies Seconded by Alison Hughes 1. That the Accessibility Advisory Committee comments regarding the Town of Aurora Multi-Year Accessibility Plan 2022 to 2026 be received and referred to staff for consideration and action as appropriate. Carried 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by Alison Hughes Seconded by John Lenchak That the meeting be adjourned at 8:46 p.m. Carried Page 68 of 265 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Time: Location: Tuesday, February 18, 2025 5:45 p.m. Holland Room, Aurora Town Hall Committee Members: Mayor Tom Mrakas (Chair) Councillor Harold Kim Councillor Michael Thompson Other Attendees: Doug Nadorozny, Chief Administrative Officer Rachel Wainwright-van Kessel, Director, Finance Patricia De Sario, Director, Corporate Services/Town Solicitor Jason Gaertner, Manager, Financial Management Laura Sheardown, Financial Management Advisor* Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 5:49 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 69 of 265 Finance Advisory Committee Meeting Minutes February 18, 2025 2 3. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Kim That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Finance Advisory Committee Meeting Minutes of January 21, 2025 Moved by Councillor Kim Seconded by Councillor Thompson 1. That the Finance Advisory Committee Meeting Minutes of January 21, 2025, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Financial Management Advisor; Re: Line by Line Budget Review of Corporate Services The Committee reviewed and inquired about the budgeting and trends of various line items and staff provided clarification. The Committee inquired about any strategies being employed to reduce insurance costs and staff advised on the practice of subrogation and the possibility of an insurance pool being explored for York Region municipalities. The Committee suggested the Town also continue to investigate collective approaches to mitigate costs related to the services and consultants line item. Page 70 of 265 Finance Advisory Committee Meeting Minutes February 18, 2025 3 Moved by Councillor Thompson Seconded by Councillor Kim 1. That the memorandum regarding Line by Line Budget Review of Corporate Services be received; and 2. That the Finance Advisory Committee comments regarding Line by Line Budget Review of Corporate Services be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Financial Management Advisor; Re: ONE JIB Update – Transition to Outsourced Chief Investment Officer (OCIO) Staff provided an overview of the memorandum noting the transition to the OCIO model will offer a much wider range of investment funds and alternative investment opportunities for municipalities. The Committee expressed a preference to not participate in the alternative investment component of the OCIO’s offerings at this time. Staff provided clarification on fees, the structure and more limited liquidity of alternative investments, the role of the internal investment officer, the transition of current funds, and the OCIO selection process. Moved by Councillor Thompson Seconded by Councillor Kim 1. That the memorandum regarding ONE JIB Update - Transition to Outsourced Chief Investment Officer (OCIO) be received; and 2. That the Finance Advisory Committee comments regarding ONE JIB Update - Transition to Outsourced Chief Investment Officer (OCIO) be received and referred to staff for consideration and further action as appropriate. Carried 8. New Business None. 9. Adjournment That the meeting be adjourned at 6:19 p.m. Page 71 of 265 Town of Aurora Environmental Advisory Committee Meeting Minutes Date: Time: Location: Monday, February 24, 2025 7:00 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Ron Weese (Chair) Victor Carvalho Shun Chen Jason Cheng Angela Daust Leta Dayfoot Alain Godin Denis Heng Ken Turriff (Vice Chair) Other Attendees: Councillor Wendy Gaertner Natalie Kehle, Analyst, Energy and Climate Change Will Stover, Analyst, Energy and Climate Change Ishita Soneji, Deputy Town Clerk _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:02 p.m. Introductions were made around the table. 1.1 Appointment of Committee Vice Chair Moved by Angela Daust Seconded by Jason Cheng Page 72 of 265 Environmental Advisory Committee Meeting Minutes February 24, 2025 2 1. That Ken Turriff be appointed as Vice Chair of the Environmental Advisory Committee for a two-year term (2025-2026). Carried 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Alain Godin Seconded by Leta Dayfoot That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Environmental Advisory Committee Meeting Minutes of December 16, 2024 Moved by Ken Turriff Seconded by Angela Daust 1. That the Environmental Advisory Committee Meeting Minutes of December 16, 2024, be received for information. Carried Page 73 of 265 Environmental Advisory Committee Meeting Minutes February 24, 2025 3 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Program Manager, Energy and Environment; Re: Project Introduction to the Home Energy Retrofit Loan Program Project Janice Ashworth, Senior Consultant, Dunsky Energy and Climate Advisors provided a presentation regarding the Home Energy Retrofit Loan Program for Aurora including background information on the current Town initiatives, the objective of the program, current market barriers, proposed financing options for consideration, stakeholder engagement efforts, and the next steps and timelines. The Committee discussed and provided suggestions on various aspects of the program including: (1) target audience and accessibility of the program to diverse and representative segment of homeowners; (2) community engagement and awareness including means to inform residents through different avenues besides social media and involvement of alternate stakeholders such as real estate agents and financial advisors; (3) program design and prioritization such as focus on pre-1980 homes; (4) integration with existing programs to align municipal efforts with existing initiatives; and (5) legal and policy considerations. There was further discussion regarding the importance of return on investment for homeowners to ensure the suggested energy retrofits are financially viable, the need for green building incentives for new construction projects and using similar size municipalities as comparators in the study. The Committee expressed concerns and sought further clarification on the Town's liability in recommending the noted financing options. It was noted that the Committee's feedback would be incorporated into refining the study and be brought back to a future meeting for further input. Moved by Leta Dayfoot Seconded by Ken Turriff Page 74 of 265 Environmental Advisory Committee Meeting Minutes February 24, 2025 4 1. That the memorandum regarding Project Introduction to the Home Energy Retrofit Loan Program Project be received; and 2. That the Environmental Advisory Committee comments regarding Project Introduction to the Home Energy Retrofit Loan Program Project be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items None. 9. New Business None. 10. Adjournment Moved by Ken Turriff Seconded by Jason Cheng That the meeting be adjourned at 8:44 p.m. Carried Page 75 of 265 Town of Aurora Mayor's Golf Classic Funds Committee Meeting Minutes Date: Time: Location: Wednesday, February 26, 2025 10 a.m. Video Conference Members Present: Angela Covert (Chair) Elia Elliott Manuel Veloso (Vice Chair) Ping Zhang Members Absent: Robert Gaby Others present: Jason Gaertner, Manager, Financial Planning Michael de Rond, Town Clerk _____________________________________________________________________ 1. Call to Order The Town Clerk called the meeting to order at 10:05 a.m. The Chair was passed to the Vice-Chair during item 7.3 1.1 Appointment of Committee Chair Moved by Manuel Veloso Seconded by Elia Elliott 1. That Angela Covert be elected as Chair of the Mayor's Golf Classic Funds Committee for a two-year term (2025-2026). Carried Page 76 of 265 Mayor’s Golf Classic Funds Committee Meeting Minutes February 26, 2025 2 1.2 Appointment of Committee Vice Chair Moved by Angela Covert Seconded by Ping Zhang 1. That Manuel Veloso be elected as Vice Chair of the Mayor's Golf Classic Funds Committee for a two-year term (2025-2026). Carried 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Manuel Veloso Seconded by Elia Elliott That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof Angela Covert declared a conflict of interest with item 7.3 - Application from The Salvation Army and Northridge Community Church; Re: Funding Request for 2025 programs. Angela did not take part in the vote or discussion of Item 7.3. 5. Receipt of the Minutes 5.1 Mayor's Golf Classic Funds Committee Meeting Minutes of December 11, 2024 Page 77 of 265 Mayor’s Golf Classic Funds Committee Meeting Minutes February 26, 2025 3 Moved by Manuel Veloso Seconded by Elia Elliott 1. That the Mayor's Golf Classic Funds Committee meeting minutes of December 11, 2024, be received for information. Carried 6. Delegations None 7. Matters for Consideration 7.1 Application from Learning Disabilities Association of York Simcoe; Re: Funding Request for Summer Camp Moved by Manuel Veloso Seconded by Elia Elliott 1. That the Application from Learning Disabilities Association of York Simcoe; Re: Funding Request for Summer Camp be received; and 2. That the Committee approves the request for funding in the amount of $5,000.00. Carried 7.2 Application from Hill House Hospice; Re: 2025 Walk for Compassionate Care Moved by Elia Elliott Seconded by Manuel Veloso 1. That the Application from Application from Hill House Hospice; Re: 2025 Walk for Compassionate Care be received; and 2. That the Committee approve the request for funding in the amount of $5,000.00. Carried Page 78 of 265 Mayor’s Golf Classic Funds Committee Meeting Minutes February 26, 2025 4 7.3 Application from The Salvation Army Northridge Community Church; Re: Funding for 2025 Programs Moved by Ping Zhang Seconded by Elia Elliott 1. That the Application from The Salvation Army Northridge Community Church; Re: Funding for 2025 Programs be received; and 2. That the Committee approves the request for funding in the amount of $5,000.00. Carried 8. Informational Items None 9. New Business There was brief discussion regarding the importance of these funds being used to help Aurora residents in need. 10. Adjournment Moved by Manuel Veloso Seconded by Ping Zhang That the meeting be adjourned at 10:50 a.m. Carried Page 79 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN2 5 -014 Subject: Statement of Remuneration and Expenses for Members of Council, Committees and Local Boards Prepared by: Tracy Evans, Financial Management Advisor Department: Finance Date: March 4, 2025 Recommendation 1. That Report No. FIN25-014 be received for information. Executive Summary This report is to fulfil the statutory reporting and disclosure requirements of Section 284(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, (the Act) in respect of the 2023 compensation and expenses paid to members of Council and its Committees and Local Boards.  All remuneration and expenses paid were properly approved and budgeted.  Any remuneration paid by York Region to the Town of Aurora’s Regional Councillor (Mayor) has been excluded from this report. Background The reporting of an annual itemized statement of remuneration and expenses paid to each member of Council is mandatory under the Municipal Act Under the Act, the Treasurer of each municipality must submit annually to Council an itemized statement of the remuneration and expenses paid to each member of Council in respect of his/her services as a member of Council. The statement should also include all remuneration and expenses paid to any appointed member of a Committee of Council or a Local Board in respect of his/her services as a member of the Page 80 of 265 March 4, 2025 2 of 4 Report No. FIN25-014 Committee or Board. For Aurora, this would include all persons of appointed committees and the Aurora Public Library Board. Analysis All remuneration and expenses paid were properly approved and budgeted. Attachments #1 through #3 make the statutory disclosures for all applicable compensation and expenses of 2024. The statutory disclosure requires only “a statement on remuneration and expenses paid to” the respective members. There is no prescribed or regulated format for such a disclosure statement. These statements will vary from municipality to municipality. The format used in this report is consistent with what has been used in the last several years. Remuneration, travel allowance, conference/seminar expense and any other expense reimbursements are paid to the Mayor and Councillors in accordance with By-law No. 5564-13 and Administrative Procedure No. 57. Additionally, the budgets for such were included in the 2024 Operating Budget which was deemed adopted on December 22, 2023, in accordance with Part V1.1 of the Municipal Act, 2001 and its corresponding regulation. The Committee of Adjustment members are paid a stipend per meeting attended in accordance with their Terms of Reference approved by Council each term. In many instances the Town of Aurora pays these expenses directly by Town credit card on behalf of the member. Items such as airlines, hotels and conference registrations are often, although not always, paid this way. Some of these expenses are also incurred directly by the members personally, who are then reimbursed. To ensure that all similar expenses are disclosed for each member, Attachment #2 outlines the payments made to reimburse members separate from the payments made directly by the Town on their behalf. All the payments made to reimburse members and on behalf of members are shown on Attachment #1 for compliance with the Act. Any remuneration paid by York Region to the Town of Aurora’s Regional Councillor (Mayor) has been excluded from this report. Any remuneration paid to the Town of Aurora’s Regional Councillor (Mayor) on behalf of the Regional Municipality of York under the terms of a Joint Service Agreement is not included in the amounts of Attachment #1, as these will be reported upon separately by the Regional Municipality of York as the statute applies. Page 81 of 265 March 4, 2025 3 of 4 Report No. FIN25-014 Advisory Committee Review None Legal Considerations Section 284 of the Act requires the Treasurer to provide to Council, by March 31, an annual itemized statement on remuneration and expenses paid in the previous year to each member of council, a committee or a local board, in respect of his or her services as a member of Council, a committee or a local board, as the case may be. The statement shall identify the by-law under which the remuneration or expenses were authorized to be paid. These statements are considered public records. Financial Implications All 2024 Council, Committee and Board members’ remuneration and expenses have been incurred in accordance with Town bylaws and policies and have herein been reported as required under Section 284 (1) of the Act. Communications Considerations The Town will make Council expenses available via the Town’s website, where prior year reports are also available. Climate Change Considerations None Link to Strategic Plan Reporting on the compensation and expenses of members of Council, committees and local boards meets statutory reporting requirements aimed at ensuring and supporting the Town’s Strategic Plan principles of transparency and accountability of government. Alternative(s) to the Recommendation None. Information only report. Page 82 of 265 March 4, 2025 4 of 4 Report No. FIN25-014 Conclusions All 2024 Council, Committee and Board members’ remuneration and expenses have been incurred in accordance with all applicable Town bylaws and policies and have herein been reported upon as required under Section 284 (1) of the Municipal Act. This report will be posted to the Town’s website along with previous reports. Attachments Attachment #1 – Statement of Remuneration and Expenses paid to Members of Council Attachment #2 – Disclosure of Expenditures of Members of Council Attachment #3 – Remuneration and Expenses paid to Appointed Members of Committees and Boards. Previous Reports This is an annual report. Final reports for 2011 through to 2023, are currently available on the Members of Council page of the Town’s website. Pre-submission Review Agenda Management Team review on February 13, 2025 Approvals Rachel Wainwright-van Kessel, CPA, CMA, Director of Finance/Treasurer Approved by Doug Nadorozny, Chief Administrative Officer Page 83 of 265 Town of Aurora Attachment #1 Paid to Elected Members January to December, 2024 REMUNERATION BENEFITS VEHICLE / TRAVEL ALLOWANCE EXPENSES REIMBURSED TOTAL Members of Council Tom Mrakas **$107,829 $28,363 $9,823 7,117 $153,131 Harold Kim ***40,083 2,174 8,827 $51,084 Wendy Gaertner 40,083 2,174 234 $42,490 John Gallo 40,083 4,653 2,174 1,550 $48,460 Rachel Gilliland 40,083 780 2,174 6,707 $49,744 Michael Thompson 40,083 4,653 2,174 2,114 $49,024 Ron Weese 40,083 2,174 409 $42,666 348,325$ 38,449$ 22,867$ 26,958$ 436,600$ Rachel Wainwright-van Kessel, Director of Finance March 4, 2025 Statement of Remuneration and Expenses ** Excludes any remuneration paid to the Regional Councillor (Mayor) by the Town of Aurora on behalf of York Region under the Terms of a Joint Services Agreement. Such amounts are reported separately by York Region. See Attachment #2 All remuneration and expenses were properly documented, approved and authorized by by-laws, and were within allocated budgets. Prepared for Council pursuant to Section 284(1) of the Municipal Act, 2001. *** Portion of Councillor Kim's training/seminar expenses include representing Aurora at the federal Korean Heritage Ceremony in Ottawa. Page 84 of 265 Town of Aurora Disclosure of Expenditures of Members of Council For the period January to December, 2024 Training/ Seminars/ Conferences ** Out of Town mileage/ tolls/ parking FCM Board Meetings (Member) Special Events Meals/ Hospitality (excl. alcohol) Other Expenses Total $6,000 $27,000 Tom Mrakas - - - - 457 - 457 Wendy Gaertner - - - - 80 49 129 Harold Kim 5,977 - - - 296 33 6,306 John Gallo - - - - - - - Rachel Gilliland 2,414 - - - - - 2,414 Michael Thompson - - - - - - - Ron Weese - - - - - 227 227 Tom Mrakas 2,806 162 - 386 2,600 705 6,660 Wendy Gaertner - - - - - 105 105 Harold Kim 2,266 - - 255 - - 2,521 John Gallo 1,367 - - 183 - - 1,550 Rachel Gilliland 3,631 - - 663 - - 4,294 Michael Thompson 2,034 - - 80 - - 2,114 Ron Weese - - - 183 - - 183 Tom Mrakas 2,806 162 - 386 3,057 705 7,117 Wendy Gaertner - - - - 80 154 234 Harold Kim 8,243 - - 255 296 33 8,827 John Gallo 1,367 - - 183 - - 1,550 Rachel Gilliland 6,045 - - 663 - - 6,707 Michael Thompson 2,034 - - 80 - - 2,114 Ron Weese - - - 183 - 227 409 20,494 162 - 1,750 3,433 1,119 26,958 ** includes related travel, accommodation, and included meals $21,000 - Reimbursed to Member: Paid by Town on Behalf of Member: Total Expenses: Note: This report is not intended to reconcile to line account totals, as staff and administrative items have been excluded for purpose of this report. Expenditure Budgets: (full year) Unallocated Pooled Budget Attachment #2 Total All Page 85 of 265 Attachment #3 REMUNERATION OTHER EXPENSES REIMBURSED TOTAL Appointed Members of Committees and Boards David Mhango Committee of Adjustment 1,375$ -$ 1,375.00$ -Chair Jane Stevenson Committee of Adjustment 1,080 - 1,080.00$ - Vice Chair Chris Polsinelli Committee of Adjustment 1,440 - 1,440.00$ Michael Visconti Committee of Adjustment 1,440 - 1,440.00$ Julian Yang Committee of Adjustment 1,440 - 1,440.00$ Members with no payments made: Heritage Advisory Committee Property Standards Committee Councillor John Gallo - Chair (Temporary Resignation)Linda Duringer - Chair Cynthia Bettio Tom Plamondon - Vice Chair John Green Balpreet Grewal David Heard Maricella Sauceda Kevin Hughes Julian Yang Bob McRoberts - Vice Chair Rocco Morsillo Staff Liaison - Adam Robb - Acting Secretary/Treasurer and CEO Michelle Black Councillor Harold Kim - Chair Angela Covert (Chair)Peter Angelo - Vice Chair Robert Gaby Sean Noble Shaheen Moledina John Lenchak Abe Reiss (Vice Chair)Hailey Reiss Dan Winters Jo-anne Spitzer Staff Liaisons - Michael de Rond, Jason Gaertner Alison Hughes Lois Davies Staff Liaison – Gregory Peri Finance Advisory Committee Councillor Wendy Gaertner (Vice Chair)Mayor Tom Mrakas - Chair Linda Duringer - Chair Councillor Rachel Gilliland (Chair)Councillor Ron Weese - Vice Chair Nicole Arsenault Councillor Michael Thompson Shun Chen Staff Liaison – Doug Nadorozny Pippette Eibel Staff Liaison – Rachel Wainwright-van Alain Godin Kessel Denis Heng Kristen Martens Ken Turriff Staff Liaisons - Natalie Kehle, Nancy Fleming Balpreet Grewal Aurora Public Library Board Adam Mobbs - Chair Councillor Ron Weese Aurora Appeal Tribunal - Vice Chair Councillor John Gallo Greg Smith Christina Choo-Hum Town of Aurora Summary of Remuneration and Expenses Paid January to December, 2024 Appointed Members of Committees and Boards Community Recognition Review Advisory CommitteeAccessibility Advisory CommitteeMayor's Golf Classic Funds Committee John Clement - Vice Chair Patricia Wallace Jo-anne Spitzer Staff Liaison – Shelley Ware Lauren Hanna Staff Liaison – Jodi Marr Councillor Ron Weese (Chair) Diane Buchanan - Vice Chair Environmental Advisory Committee Maricella Sauceda Julian Yang Tom Plamondon Phiona Durrant Elaine Martini Glenda Raketti Page 86 of 265 Aurora Economic Development Corporation Board Councillor John Gallo - Chair (Temporary Resignation)Mayor Tom Mrakas Owen Heritage - Vice Chair Steve Fleck Marilee Harris - Chair Lil Kim Mae Khamissa - Vice Chair Gino Martino Tim Hammill (Past Chair) Giovanni Turla Richard Gong Klaus Wehrenberg Owen Heritage Staff Liaisons - Michael Bat, Michael Ha,Keith Loo Nancy Fleming Bill Hogg Nima Khadem-Mohtaram Sep Assadian Tracy Smith Parks and Recreation Advisory Committee Councillor Ron Weese - Chair Michelle Dakin- Vice Chair Irene Clement Jessie Fraser Adrian Martin Shaheen Moledina Corrina Tai Bogdan Brkic Staff Liaisons - Matthew Volpintesta, Lisa Warth Rachel Wainwright-van Kessel, Director of Finance March 4, 2025 All remuneration and expenses were properly documented, approved and authorized by by-laws, and were within allocated budgets. Prepared for Council pursuant to Section 284(1) of the Municipal Act, 2001. Active Transportation & Traffic Safety Advisory Committee Councillor Rachel Gilliland Page 87 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN 2 5 -0 1 6 Subject: 2025 Year End Operating Surplus/Deficit Management Prepared by: Sandeep Dhillon, Senior Advisor, Financial Management Department: Finance Date: March 4, 2025 Recommendation 1. That Report No. FIN25-016 be received; and 2. That the by-law to allocate any 2025 operating surplus or deficit, as detailed in this report, be brought forward to a future Council meeting for approval. Executive Summary This report proposes that the bylaw to allocate any operating surplus, or deficit, for the 2025 fiscal year end will be managed by making allocations to, or from, reserve funds for the Town of Aurora and the Aurora Public Library.  Allocations to and from reserve funds are used to manage the impact of surpluses or deficits at year end  A tax-funded surplus or deficit allocation to reserves follows specific steps and criteria to determine which reserves are impacted  A surplus or deficit for building services, water, wastewater and stormwater operating budgets are managed through their own reserves  Aurora Public Library surpluses are managed by the Surplus/Deficit Management By-law Background On an annual basis Council approves a bylaw to manage the surplus or deficit in the tax and user rate funded operating budgets. This bylaw has directed the surpluses to specific reserves or managed the deficits through reserve draws. This action avoids the Page 88 of 265 March 4, 2025 2 of 5 Report No. FIN25-016 requirement under subsection 290(4) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended to carryover the surpluses or deficits to the following year’s budget. Analysis Allocations to and from reserve funds are used to manage the impact of surpluses or deficits at year end The bylaw identifies the reserves to be used to offset an overall surplus or deficit for tax and user rate funded operations. This avoids the need to carryover these variances to future years’ operating budgets. The bylaw uses a formula approach to allocate the surplus and identifies the reserves to be used to fund any deficits. The results are reported back to Council as part of the year end budget variance report. A tax-funded surplus or deficit allocation to reserves follows specific steps and criteria to determine which reserves are impacted The Surplus/Deficit Management Bylaw outlines the steps to allocate a tax-funded operating surplus and manage a deficit using reserves. It is recommended at year end a tax-funded surplus be managed as follows in order: 1. The excess 2025 supplementary tax revenue growth be allocated to the Growth and New reserve. 2. Any net operating budget surplus in winter operations be allocated to the Winter Control reserve. This contribution is not to exceed the Town’s total tax-funded surplus. 3. Any net operating budget surplus in insurance account be allocated to the insurance reserve. This contribution is not to exceed the Town’s total tax-funded surplus. 4. If the funds in tax rate stabilization reserve is at, or above, 10 percent of annual levy target balance, then any remaining 2025 net operating surplus be allocated to tax-funded asset management reserves based on the future asset management plan requirements. Otherwise, 50 percent of the annual surplus will be used to replenish the Tax Rate Stabilization reserve balance to the target level and the remaining 50 percent to be allocated to the tax-funded asset management reserves. Alternatively, should a net operating deficit occur in 2025, it would be funded from the tax rate stabilization reserve. Page 89 of 265 March 4, 2025 3 of 5 Report No. FIN25-016 The tax rate stabilization reserve helps protect the annual tax rates from significant one- time or temporary pressures. Such pressures could include the impacts from significant new service or facility costs, market conditions affecting revenues, adverse weather or climate events, or other factors. A standard practice is to keep the tax rate stabilization reserve at a target balance of about 10 percent of annual tax revenue. A surplus or deficit for building services, water, wastewater and stormwater operating budgets are managed through their own reserves The operating budgets for building services, water, wastewater and stormwater are fully funded through the user rates and do not impact the tax levy. Any year end variance within these operations will be managed through a transfer to/from their appropriate reserve funds. Aurora Public Library surpluses are managed by the Surplus/Deficit Management By-law Any 2025 surplus recognized by the library will be directed to facilities asset management reserve to support asset management of the Town-owned facilities used by the Aurora Public Library. Should the Library experience a year end operating deficit, it will continue to manage the variance through a draw from its general capital reserve. Advisory Committee Review Not applicable Legal Considerations Paragraph 3 of subsection 11(2) of the Municipal Act, 2001 allows the municipality to pass bylaws respecting the financial management of the municipality and its local boards. Financial Implications This report outlines how the year end surplus or deficit in the tax and rate funded operations will be managed. The Municipal Act requires that any surplus or deficit be carried forward into the following year’s budget, unless controlled through reserves as proposed in this report. The bylaw will balance the budget and eliminate any surplus or deficit, avoiding the need for any budget carry forwards. Page 90 of 265 March 4, 2025 4 of 5 Report No. FIN25-016 Communications Considerations The Town will inform the public of the information contained in this report by making it available on the Town’s website. Climate Change Considerations The information contained within this report does not impact greenhouse gas emissions or impact climate change adaption. Link to Strategic Plan Outlining a strategic approach to managing yearend surpluses and/or deficits, and thereby avoiding the need to complicate the following year’s budget with such matters, contributes to achieving the Strategic Plan guiding principle of “Leadership in Corporate Management” and improves transparency and accountability to the community. Alternative(s) to the Recommendation 1. Council could choose not to approve the By-law to allocate any 2025 Operating Fund surplus and any 2024 Water, Wastewater, and Stormwater Operating Fund surplus or deficit Surplus/Deficit Control By-law and instead address any year end results by way of budget amendment following budget approval Conclusions Staff are recommending that a bylaw be adopted which will authorize the Director of Finance to apply the year end variance funding adjustments as outlined in the bylaw and this report. This will balance the tax levy and rate funded operating budgets. As part of the yearend procedures, staff will report back to the General Committee as to the actual yearend results and the final surplus allocations made for 2025. Attachments Attachment #1 – 2025 Year End Operating Surplus/Deficit Management Bylaw Page 91 of 265 March 4, 2025 5 of 5 Report No. FIN25-016 Previous Reports None. A new bylaw is required each year. This equivalent report for 2024 was FIN24-013 which went to Committee of the Whole Report on April 2, 2024. Pre-submission Review Agenda Management Team review on February 14, 2025 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 92 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to allocate any 2025 Operating Fund surplus and any 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit. Whereas paragraph 290(4)(b) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), provides that in preparing the budget for a year, the local municipality shall treat as estimated revenues any surplus of any previous year; And whereas paragraph 290(4)(c) of the Act provides that in preparing the budget for a year, the local municipality shall provide for any deficit of any previous year; And whereas paragraph 290(4)(g) of the Act provides that in preparing the budget for a year, the local municipality may provide for such reserve funds as the municipality considers necessary; And whereas paragraph 11(2)(3) of the Act provides that municipalities may pass by- laws respecting the financial management of the municipality and its local boards; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to control the 2025 Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town deems it necessary and expedient to control the 2025 Operating Fund surplus for the Aurora Public Library as it may arise; And whereas the Council of the Town deems it necessary and expedient to control the 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town adopted the recommendations and controls contained in Report No. FIN25-01 with respect to the 2025 Operating Fund surplus and the 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit at the Council meeting of March 4, 2025; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Treasurer is hereby authorized to make the adjustments and allocations in accordance with the approved resolutions arising from Report No. FIN25-016 by re-allocating an amount or amounts from any 2025 Operating Fund surplus to one or more of the reserve funds of the Town. 2. The Treasurer is hereby authorized to allocate any 2025 Operating Fund deficit from the appropriate stabilization reserve funds of the Town. 3. The Treasurer is hereby authorized to allocate any 2025 Water, Wastewater, and Stormwater Operating Fund surplus, net of any approved budget carry forwards, to the Water and Sewer capital reserve funds in accordance with Report No. FIN25-016. 4. The Treasurer is hereby authorized to fund any 2025 Water, Wastewater, and Stormwater Operating Fund deficit from the Water, Wastewater, and Stormwater Attachment 1 Page 93 of 265 By-law Number XXXX-23 Page 2 of 2 capital reserve funds in accordance with Report No. FIN25-016. 5. The Treasurer shall report to Council on all amounts allocated as authorized by this By-law, either before or at the time when the 2025 annual statements are presented to Council or a Committee of Council. Enacted by Town of Aurora Council this XXth day of March, 2025. ___________________________________ Tom Mrakas, Mayor ___________________________________ Michael de Rond, Town Clerk Page 94 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. OPS 2 5 -0 05 Subject: Bulk Water Fees – Development Operations Prepared by: Luigi Colangelo, Manager of Public Works Department: Operational Services Date: March 4, 2025 Recommendation 1. That Report No. OPS25-005 be received; and 2. That the proposed amendments to the Fees and Charges By-law Number 6656-24 for Bulk Water Fees for Construction Water be approved; and 3. That a by-law to amend By-law No. 6656-24 – 2025-26 Fees and Charges By-law be brought forward for enactment. Executive Summary This report recommends an amendment to the Fees and Charges By-law Number 6656- 24 to increase the fees for the bulk water used in construction. The proposed changes aim to ensure that the fees reflect the current costs associated with providing this service and to support the Town of Aurora's (the Town’s) financial sustainability:  Water loss is an issue the Town experiences for a variety of reasons and tries to mitigate through ongoing improvements to its distribution system.  The Town’s Fees and Charges By-law’s included fee for bulk water usage has not kept pace with the rate of water consumption in the construction of homes by developers.  Significant discrepancy discovered within bulk water construction charges related to the fees the Town imposes for water use versus the actual amount of water consumed by developers. Page 95 of 265 March 4, 2025 2 of 9 Report No. OPS25-005  Proposed fee increase will help the Town to recover some of the costs associated with water loss and support our financial sustainability in providing water services. Background Water loss is an issue the Town experiences for a variety of reasons and tries to mitigate through ongoing improvements to its distribution system. Water loss is a significant challenge faced by all municipalities, including the Town, due to factors such as aging infrastructure, unauthorized water usage, and inaccuracies in water metering. Any underbilling for bulk water contributes to the Town’s overall reported water loss. To address these issues and to reduce water loss, Operational Services has implemented several key measures aimed at improving the efficiency and integrity of the distribution system. One notable improvement was the removal of by-pass lines for larger water meters. These by-pass lines previously allowed the Town to change the water meter without disruption in water supply. This posed a risk of building owners opening the by-pass valve contributing to unaccounted-for water usage, water loss and revenue shortfalls. By eliminating these by-pass lines, the Town has ensured that all water consumption is accurately recorded through the water meters, reducing opportunities for unauthorized or unmetered usage. Another initiative has been the replacement of old water meters with smart water meters which are significantly more accurate than their predecessors and provide real- time data on water consumption. This enhanced accuracy allows the Town to identify and to address potential leaks or discrepancies more quickly, thereby minimizing water loss and improving overall system efficiency. The Town has also taken steps to monitor new developments to prevent unauthorized water usage, such as stealing water from fire hydrants. Regular inspections and stringent enforcement ensure that developers and builders adhere to regulations and use water resources responsibly. This proactive approach helps to safeguard the integrity of the water distribution system and maintain fairness in water usage. Additionally, Operational Services will make timely repairs to the distribution system when watermain breaks are found. Prompt repair of these breaks minimizes water loss and ensures the reliability of the water supply system. Page 96 of 265 March 4, 2025 3 of 9 Report No. OPS25-005 Through these ongoing efforts, the Town continues to make progress in mitigating water loss, ensuring sustainable water management, and improving the efficiency of the distribution system for the benefit of all residents and businesses. The Town’s Fees and Charges By-law’s included fee for bulk water usage has not kept pace with the rate of water consumption in the construction of homes by developers. The Town’s Fees and Charges By-law Number 6656-24 establishes the schedule of fees for various municipal services, including bulk water for construction. While the fees charged for construction water have increased over the years, the reality is that developers are using approximately ten times more water than what is currently being charged. Current bulk water fee for construction of $175 does not cover the actual costs incurred by the Town. Table 1: Current Fees for Bulk Water (construction) Description of Service for Fee or Service Charge Unit of Measure 2025* 2026* Bulk Water Fee (during construction) per residential/town house unit $175 $179 per high density/apartment unit $98 $100 non-residential (per 100m2) $67 $68 *includes HST where applicable Analysis Significant discrepancy discovered within bulk water construction charges related to the fees the Town imposes for water use versus what the actual amount of water consumed by developers. The proposed amendment includes an increase to the bulk water fees for construction to better reflect the costs associated with water provision, infrastructure maintenance, and administrative expenses. The new fee structure has been benchmarked against neighbouring municipalities to ensure competitiveness and fairness. Staff conducted a survey of surrounding municipalities and found that they all charge developers different amounts for construction water (Table 2). Developers and builders use significant amounts of water for various construction activities, which involve numerous trades, each requiring water for their specific tasks: Page 97 of 265 March 4, 2025 4 of 9 Report No. OPS25-005 1. Masonry Trades: Bricklayers often require water for mixing mortar and keeping bricks moist during installation. Additionally, in winter months, water is left running 24/7 to prevent freezing in service lines, which significantly contributes to overall water usage. 2. Landscaping Trades: Landscaping crews use substantial amounts of water to irrigate newly laid sod, shrubs, and trees. Watering is critical to ensure proper root establishment and growth in the initial stages of landscaping. 3. Cleaning and Finishing Trades: Cleaning crews use water for pressure washing and cleaning surfaces of homes and construction areas before occupancy. Interior finishing crews may also use water for cleaning paint brushes, tools, and surfaces during final touch-ups. 4. Street Maintenance Trades: Road and site cleaning crews utilize water for dust suppression and street cleaning around construction sites to maintain safety and cleanliness. This process is vital to reduce airborne particles and debris that could impact neighbouring areas. 5. Concrete and Foundation Trades: Water is essential for mixing concrete and curing it after pouring foundations, driveways, and walkways. Proper curing is critical for ensuring the durability and strength of the concrete structures. 6. Plumbing Trades: Plumbers often require water for testing and flushing out plumbing systems to ensure they function correctly before homes are occupied. This includes testing water pressure and ensuring that all fixtures and pipelines are operational. 7. HVAC and Mechanical Trades: Mechanical system installations, such as HVAC units, often require water for testing cooling systems and hydronic heating components. These trades collectively contribute to the significant consumption of water during construction. Despite this extensive usage, the Town currently does not receive compensation that reflects the true volume of water used. By adjusting the bulk water fees, the Town can better align charges with actual water usage, ensuring that all trades contribute their fair share to cover the costs of water provision, infrastructure maintenance, and wastewater fees paid to The Region of York (the Region). Despite these extensive water usage practices, the Town is not receiving payment for every cubic metre of water provided. In a recent instance involving a private condo development, it was determined the developer was charged for only 5 per cent of the actual water used in the construction of a 200-townhome development over two years. Page 98 of 265 March 4, 2025 5 of 9 Report No. OPS25-005 This discrepancy highlights the need for an amendment to the current fee structure. By increasing the bulk water fees for construction, the Town can ensure its fees are reflective of the actual costs incurred. This adjustment will help cover the costs of water provision, infrastructure maintenance, and administrative expenses, thereby supporting the Town's financial sustainability, ensuring the equitable cost sharing amongst all water users, including developers and their builders. Table 2: Neighbouring Municipalities Bulk Water Rates Description of Service for Fee or Service Charge Unit of Measure 2025* Aurora per residential/town house unit $175 per high density/apartment unit $98 non-residential (per 100m2) $67 Whitchurch-Stouffville per residential/town house unit $487.48 per high density/apartment unit $243.74 non-residential (per 1000ft2 or 93m3) $602.18 East Gwillimbury per residential/town house unit $62.30 per high density/apartment unit Metered rate – hydrant meter to be charges at prevailing water rate non-residential King per residential/town house unit $155 per high density/apartment unit Unavailable non-residential (per 100m2) Unavailable Newmarket per residential/town house unit Metered rate – hydrant meter & BFP until permanent meter installed + $634.69/service per high density/apartment unit non-residential (per 100m2) Durham (for Ajax, Whitby, Oshawa) All Building Purposes (per service) $243 Markham per residential/town house unit $135 per high density/apartment unit $68.05 non-residential (per 100m2) $45.40 per 100m2 Page 99 of 265 March 4, 2025 6 of 9 Report No. OPS25-005 Description of Service for Fee or Service Charge Unit of Measure 2025* Richmond Hill per residential/town house unit $137 per high density/apartment unit $63 non-residential (per 100m2) $53 *includes HST where applicable Proposed fee increase will help the Town to recover some of the costs associated with water loss and support our financial sustainability in providing water services. The proposed fee increase outlined in Table 3 is an essential step toward ensuring the Town’s financial sustainability in its provision of water services. By aligning charges with current market rates and operational costs, the Town can better address the financial impacts of water loss, including the cost of repairs, system upgrades, and other mitigation measures. A significant portion of water-related expenses arise from water and wastewater fees paid to the Region, which are calculated based on the total volume of water supplied to the Town. When water is lost due to leaks, unauthorized usage, outdated infrastructure, or when bulk water is underbilled, the Town is still required by York Region to pay its associated wholesale water and wastewater fees for this consumption. The proposed bulk water fee adjustments will help to ensure a better recovery of these costs, from developers/builders for construction water ensuring that the financial burden of water loss is distributed more equitably among users. These adjustments reflect the true cost of providing water services, including the wastewater fees paid to the Region. As construction projects often rely heavily on bulk water usage, these fees ensure that developers and builders contribute their fair share toward the overall cost of maintaining the water distribution system. In addition to addressing the costs of water loss, the fee increase will support the Town’s ongoing investments in infrastructure improvements. This includes upgrading to more accurate smart meters, replacing aging pipelines, and conducting regular inspections and repairs. These efforts not only reduce water loss but also enhance the reliability and efficiency of the water distribution system, benefiting all residents and businesses. By implementing this fee increase, the Town is taking a proactive approach to maintaining the long-term sustainability of its water services. This measure ensures Page 100 of 265 March 4, 2025 7 of 9 Report No. OPS25-005 that the necessary resources are available to address current challenges while preparing for future demands on the water distribution system. Ultimately, this helps safeguard a vital service for the community while promoting responsible water management practices. Table 3: Proposed Fee Increase for Bulk Water (construction) Description of Service for Fee or Service Charge Unit of Measure 2025* 2026* Bulk Water Fee (during construction) per residential/town house unit $600 $700 per high density/apartment unit Metered rate – hydrant meter to be charges at prevailing water rate non-residential (per 100m2) $400 $450 *includes HST where applicable Shown in Table 3: If approved, freehold residential units including town house units will be charged a flat rate per unit at the shown rate. High-density condominium and apartment residential will be charged by meter, at the prevailing water rate, based on the entire building’s use. While installing a water meter in a freehold subdivision would be the most accurate way to capture the amount of construction water used by a developer or builder, this approach is highly cost prohibitive. These large water meters must be placed within meter chambers, requiring significant upfront installation expenses. Additionally, they necessitate monthly readings and reconciliation against permanent meters once home construction is complete. This process often leads to disputes between builders and the Town, particularly in subdivisions where multiple builders operate simultaneously. The high cost of large chamber meters, combined with the need for re-excavation after subdivision completion, makes this method impractical. The proposed fee increase will help offset the financial burden of water loss while ensuring a more feasible and equitable approach to cost recovery. Advisory Committee Review Not applicable. Page 101 of 265 March 4, 2025 8 of 9 Report No. OPS25-005 Legal Considerations The current Municipal Waterworks Distribution System Bylaw No. 3305-91 states that builders/contractors requiring water for construction purposes shall pay the water rates as determined by the Director. In addition to the bulk water fee being paid, once a meter is eventually installed on the site, the builder/contractor must then start paying for any metered water at the applicable metered rate. Financial Implications The proposed bulk water fee increases will help to ensure the Town maximizes the cost recovery of its water and wastewater costs as they relate to developer water usage. Prior to the recommended fee changes, the Town’s metered water users have unfairly subsidized water users that are subject to bulk water fees. These fee changes will help to ensure a more equitable distribution of the Town’s water and wastewater costs across all of its user groups. Should Council approve these recommended fee changes, staff will initiate the necessary 14-day public notification period. Upon its conclusion, the amended bylaw will be presented to Council for its formal approval. Communications Considerations Should Council approve these recommended fee changes, Communications staff will assist with the 14-day public notification period with published notices and once the bylaw is approved, it will be posted online. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan The Bulk Water Fees-Development Operations report supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objective within this goal statement: Page 102 of 265 March 4, 2025 9 of 9 Report No. OPS25-005 Invest in sustainable infrastructure. Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Alternative(s) to the Recommendation 1. Maintain the current fee structure, which may result in continued financial shortfalls. 2. Implement a phased fee increase over several years to gradually align with actual costs. 3. Council may provide alternative recommendation(s). Conclusions The proposed amendment to the Fees and Charges By-law Number 6656-24 for bulk water fees for construction is necessary to ensure that the fees charged are reflective of the actual costs incurred by the Town. This change will support the Town's financial sustainability and promote efficient water use. Attachments None. Previous Reports None. Pre-submission Review Agenda Management Team review on February 13, 2025. Approvals Approved by Sara Tienkamp, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 103 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS 2 5 -030 Subject: Heritage Permit Application HPA-2025-01 Happy Woodland Pet Cemetery Prepared by: Adam Robb, MPL, MCIP, RPP, CAHP, PLE Manager, Policy Planning and Heritage Department: Planning and Development Services Date: March 4, 2025 Recommendation 1. That Report No. PDS25-030 be received; and 2. That staff continue to consult and investigate options regarding the remediation of monuments with offensive language and report back to Council; and 3. That the other restorations and improvements for the Happy Woodland Pet Cemetery as otherwise proposed through Heritage Permit Application HPA-2025-01 be approved. Executive Summary This report provides Council with an overview of the proposed restorations and improvements for the Happy Woodland Pet Cemetery (14314-14378 Yonge).  With the property now designated under the Ontario Heritage Act, alterations are required to receive Council approval.  The proposed work is intended to continue to enhance the property through key restoration efforts that aim to preserve its historical significance and prepare the site for future public access. Page 104 of 265 March 4, 2025 2 of 6 Report No. PDS25-030 Background With the property now designated under the Ontario Heritage Act, alterations are required to receive Council approval. The property was designated in 2023 through By-law No. 6520-23 and maintains a legacy as the first pet cemetery in Canada. The Happy Woodland Pet Cemetery began under the ownership of the Blochin family. Victor Blochin was a prisoner of war in Germany, where during his capture, he became friends with another captive, Angus Campbell, the Lord of Dunstaffnage Castle in Scotland. After the war ended, Blochin moved with Campbell to Scotland to work as a gardener at the castle. Campbell was a breeder of West Highland White Terriers and gifted one to Blochin. By the 1920s, Blochin left for Canada, taking a number of Westie dogs with him. Blochin settled on the subject property and opened a kennel. Victor and his wife Anne began burying their beloved pets on the property, and over time others began too as well. The burials are marked by a number of various gravestones of all different sizes and materials. The 2023 designation by-law recognizes this historical significance of the property and aims to ensure its continued protection and restoration, specifically noting the significance of the commemorative gravestones/monuments and markers and the location set within a naturalized forested area. Analysis The proposed work is intended to continue to enhance the property through key restoration efforts that aim to preserve its historical significance and prepare the site for future public access. The efforts as part of this Heritage Permit Application include the following: 1) Pathway Reconstruction  The original path stones have been uncovered and are partially restored, but the overall path system through the site remains incomplete. The proposed reconstruction with fieldstone and permeable foundations will ensure stability and longevity while complementing and preserving the original aesthetic. Reconstruction of the pathways is essential before any monument relocation can occur. Page 105 of 265 March 4, 2025 3 of 6 Report No. PDS25-030 2) Monument Relocation and Restoration  During the later years of operation, approximately 140 monuments were relocated and these will need to be redistributed throughout the cemetery. This relocation will follow identified patterns based on in-depth GPS data, starting in the less dense east side and moving westward, and prioritizing featured perimeters.  Archival footage from 1966 also reveals that many monuments, presently laid flat, were originally standing or leaning. These will be safely repositioned in line with the site’s original historic appearance. 3) Addressing Problematic Monuments  Six monuments feature inscriptions with racially offensive language. Options for remediation include but are not necessarily limited to: a) Replacing the original monuments with modified replicas (or removing outright) b) Re-engraving the blank side of the monuments with a modified inscription and then laying the problematic side face down c) Removing the offensive language from the existing monuments outright through sandblasting d) Per comments received by the Heritage Advisory Committee, leaving the monuments generally ‘as-is’ but providing disclaimer/interpretive signage. The type of remediation required will depend on the state of each individual monument. If the original monument is entirely removed, it should be returned to the earth, stored, or disposed of. Cultural Services has indicated that these monuments will not be used for future exhibitions or programming. Cultural Services has also indicated that any actions taken to remove or remediate the offensive language will be documented as part of the project and addressed in interpretive signage on site. The Heritage Advisory Committee also provided comments for the monuments to remain “as-is” but that disclaimer signage or interactive learning opportunities (QR codes etc.) be installed to caution that the monuments are a product of their respective time period, and not of current values. Cultural Services staff have indicated that while there may be learning opportunities in keeping the monuments “as-is”, the success of this approach would be partially dependent on having a facilitator present and ensuring that the material is indeed actually read, and Page 106 of 265 March 4, 2025 4 of 6 Report No. PDS25-030 understood, by the respective visitors. Such learning opportunities may be found in museum-like settings where staff and facilitators are present, however the pet cemetery will largely be an unfacilitated and un-staffed site. Cultural Services has indicated that leaving the original language in place does not align with the goal of restoring the Happy Woodland Pet Cemetery to be a safe and welcoming space for all, and that the potential negative impacts to the visitor experience may outweigh the potential benefits of turning this into a learning opportunity. Cultural Services staff are not supportive of the “as-is” approach, but additional investigation and consultation can occur prior to reporting back to Council for an ultimate decision on this component of the work. 4) Landscape Maintenance and Design Elements  To prepare the site for future full public access, several landscaping improvements are needed: - Permanent seating and fencing - Interpretive signage - Tree Pruning and servicing - Decorative plantings - Retaining walls or other features for stabilizing the site These updates will ensure the property remains accessible, safe, and respectful of its historical significance. The recommended alterations listed above are necessary to the restore the site to its intended form and prepare the site for future public access. Advisory Committee Review The Heritage Permit Application was presented to the Heritage Advisory Committee for review on February 3, 2025. The Heritage Advisory Committee was largely supportive of the overall general site works, however, as discussed above, the Committee expressed comments that the offensive monuments and language instead remain “as-is”, with appropriate disclaimer signage and interpretive learning information provided to indicate that the monuments are a product of their respective time, and not reflective of current values. Page 107 of 265 March 4, 2025 5 of 6 Report No. PDS25-030 Legal Considerations Under Section 42 of the Ontario Heritage Act, any alterations that would potentially impact the heritage character of a designated property requires Council’s consent. This legislative requirement is implemented in the Town of Aurora through the process of a Heritage Permit Application, which is subject to Council’s approval in consultation with the Heritage Advisory Committee. Council must typically make a decision on a heritage permit application within 90 days after the notice of receipt is served on the applicant, otherwise Council shall be deemed to have consented to the application. The 90-day deadline for this permit application is April 23, 2025. However, this application is Town- initiated and pertains to Town-owned lands and therefore can be extended without any limit under the Ontario Heritage Act. Financial Implications The Pet Cemetery’s restoration is being administered through Project No. AM0203 under Community Service’s leadership. At present, this project’s total budget authority is $118,400, of which a total of $62,605 has been spent to date. The remaining $55,795 in unspent budget authority is forecasted to be completed in 2025. Communications Considerations As restoration efforts of the Pet Cemetery proceed, appropriate updates will continue to be made available to the public. Climate Change Considerations The restoration of the Pet Cemetery will involve sensitive protection and enhancement of landscape elements to further preserve the natural forested setting of the area. Link to Strategic Plan The conservation of heritage resources supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying the requirements under Celebrating and Promoting our Culture. Alternatives to the Recommendation 1. That Heritage Permit Application HPA-2025-01 be refused. Page 108 of 265 March 4, 2025 6 of 6 Report No. PDS25-030 2. That Heritage Permit Application HPA-2025-01 be approved, subject to any other modifications or conditions of approval. Conclusions Heritage Permit Application HPA-2025-01 seeks to restore and enhance the Happy Woodland Pet Cemetery as part of preparing the site for future public access. Since the property is individually designated under Part IV of the Ontario Heritage Act, Council approval of the restoration work and preferred options is required. Attachments 1. Attachment #1 – Summary of Restoration Work 2. Attachment #2 – Air Photo of Property Previous Reports Heritage Advisory Committee Memorandum dated February 3, 2025. Pre-submission Review Agenda Management Team review on February 13, 2025 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 109 of 265 Attachment 1Page 110 of 265 Page 111 of 265 Page 112 of 265 Page 113 of 265 Page 114 of 265 Page 115 of 265 Woodhaven AvenueMaple FieldsCircleMaple FieldsCircleLOCATION MAPMap created by the Town of Aurora Planning and Building Services Department, 23/01/2025. Base data provided by York Region & the Town of Aurora. Air Photos taken Spring 2024, © First Base Solutions Inc., 2024 Orthophotography.kSt John's SdrdWellington St EVandorf SdrdHendersonDriveWellington St W6740467404Leslie StYonge StBathurst StBayview AveBloomington Rd02550MetresHappy Woodland Pet CemeteryDocument Path: J:\data\Special_Projects\Pet Cemetery\GPS Data\Pet_Cemetery_Data_Aug_2023\Pet_Cemetery_Data_Aug_2023\Pet_Cemetery_Data_Aug_2023.aprxSubject LandsAttachment 2Page 116 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS 2 5 -031 Subject: Heritage Permit Application HPA-2025-02 Aurora War Memorial and Cenotaph Prepared by: Adam Robb, MPL, MCIP, RPP, CAHP, PLE Manager, Policy Planning and Heritage Department: Planning and Development Services Date: March 4, 2025 Recommendation 1. That Report No. PDS25-031 be received; and 2. That the site works for the Aurora War Memorial Peace Park and Cenotaph as proposed through Heritage Permit Application HPA-2025-02 be approved. Executive Summary This report provides Council with an overview of the proposed site works and enhancements for the Aurora War Memorial Peace Park and Cenotaph (14659 Yonge Street).  The property is designated under the Ontario Heritage Act, and site works are required to receive Council approval.  The proposed work will correct engravings and enhance the property through numerous upgrades. Background The property is designated under the Ontario Heritage Act, and site works are required to receive Council approval The property was designated in 2008 through By-law No. 4977-07 and is recognized as a significant community gathering place to memorialize those who made the ultimate Page 117 of 265 March 4, 2025 2 of 5 Report No. PDS25-031 sacrifice during global conflicts. The Cenotaph was constructed in 1925 out of granite and stands at 73 feet high. The Altar of Sacrifice was erected in 1960. The Aurora War Memorial and Peace Park has important contextual value as one of the community’s most significant landmarks. Analysis The proposed work will correct engravings and enhance the property through numerous upgrades. Previous report CMS24-015 outlined a number of enhancements to consider ahead of the 100th anniversary celebrations of the Aurora War Memorial. The designation by-law for the property recognizes protections for all inscriptions and engravings on the memorials, as well as for natural park elements. An overview of the proposed work, which require heritage permit approval, is as follows: 1) Correction of a Misspelled Name  Fred Luxon is listed on the memorial however his last name is misspelled as Luxton, which will be corrected (see supporting evidence under Attachment #1)  Through staff’s delegated authority, the street signs for ‘Luxton Avenue’ will also be corrected 2) Correction of Medal Attribution  Wilfred Petermann has a Military Cross incorrectly attributed to his name, which will be corrected (see supporting evidence under Attachment #2) 3) Park Enhancements  Removal of the existing lock stone, re-levelling of the base, re-installation of the stones and spray/sealing of the asphalt pathways.  Addition of permanent seating by including 4 benches.  Electrical upgrades to supply additional lighting around the Korean War Memorial and Light Armoured Vehicle (LAV).  Re-fabrication and Replacement of wreath standards. 4) Preventative Conservation Maintenance  Touching up general painting or lead lettering, cleaning of masonry, etc. Page 118 of 265 March 4, 2025 3 of 5 Report No. PDS25-031 These updates will ensure the property is enhanced for the 100th anniversary celebrations with all site works being considered sympathetic to the heritage attributes of the property. Advisory Committee Review The Heritage Permit Application was presented to the Heritage Advisory Committee for review on February 3, 2025. The Committee was generally supportive of the site works proposed through the Heritage Permit Application and also inquired about the updating of ‘Luxton Avenue’. Through staff’s delegated authority, the street signs for ‘Luxton Avenue’ will also be corrected. Legal Considerations Under Section 42 of the Ontario Heritage Act, any alterations that would potentially impact the heritage character of a designated property requires Council’s consent. This legislative requirement is implemented in the Town of Aurora through the process of a Heritage Permit Application, which is subject to Council’s approval in consultation with the Heritage Advisory Committee. Council must typically make a decision on a heritage permit application within 90 days after the notice of receipt is served on the applicant, otherwise Council shall be deemed to have consented to the application. The 90-day deadline for this permit application is April 23, 2025. However, this application is Town- initiated and pertains to Town-owned lands and therefore can be extended without any limit under the Ontario Heritage Act. Financial Implications This proposed work will be completed as part of a capital project in support of the Aurora War Memorial 100th anniversary whose proposed project scope was previously presented to Council through report CMS24-015. Site works and enhancements are specifically anticipated to be $53,500, with the project led by Community Services. This project will be presented to Council for its formal adoption shortly. Communications Considerations As site works proceed, appropriate updates will continue to be made available to the public. Page 119 of 265 March 4, 2025 4 of 5 Report No. PDS25-031 Climate Change Considerations Site works will continue to ensure the sensitive protection and enhancement of landscape elements on site. Link to Strategic Plan The conservation of heritage resources supports the Strategic Plan goal of Supporting an Exceptional Quality of Life for All through its accomplishment in satisfying the requirements under Celebrating and Promoting our Culture. Alternatives to the Recommendation 1. That Heritage Permit Application HPA-2025-02 be refused. 2. That Heritage Permit Application HPA-2025-02 be approved, subject to any modifications or conditions of approval. Conclusions Heritage Permit Application HPA-2025-02 seeks to initiate several site improvements and enhancements to the Aurora War Memorial and Peace Park. Since the property is individually designated under Part IV of the Ontario Heritage Act, Council approval of the site works is required. Attachments 1. Attachment #1 – Documentation on Spelling of Luxon 2. Attachment #2 – Documentation on Petermann 3. Attachment #3 – Consultant Summary of Work Previous Reports CMS24-015 dated May 7, 2024, and Heritage Advisory Committee Memorandum dated February 3, 2025. Pre-submission Review Agenda Management Team review on February 13, 2025 Page 120 of 265 March 4, 2025 5 of 5 Report No. PDS25-031 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 121 of 265 Aurora War Memorial Alteration Proposal Private Fred Luxon, 3 March 1893 – 9 April 1917 (Age 24) Introduction Frederick (Fred) Luxon is one of the men from Aurora who died during World War I, and whose name appears on the Aurora War Memorial. Unfortunately, there is an error in the spelling of his surname, with a “T” added where there ought to be none, making his name appear “Luxton” on the memorial. We are proposing the removal of the letter “T” from his name and the re- centering (if necessary) of his name within the list of those commemorated on the memorial. Evidence for the Spelling of Luxon 1. Fred Luxon’s official documents show his name spelled correctly (see below for one outstanding example). These are clear throughout his file, including on his hand-signed attestation paper, Movement and Casualty Card as well as his Memorial Cross Card, all digitized by the Library and Archives Canada. See Example 1. 2. Fred Luxon’s first appearance in the Aurora Banner is November 5 th, 1915, where he is on a list of soldiers from Aurora who are still “In Training.” He appears on this list each week through the end of the year, and into 1916, and is included on the final list published May 19th, 1916. For an unknown reason, he never appears on the associated “On Active Service” List which provided contact addresses for many locals who were at the front. These lists were printed weekly and stopped appearing in February of 1917. See Example 2. 3. Fred Luxon’s name was known correctly in his hometown: Washfield, North Devon, England. Fred appears on a list of men serving from Washfield, which was published Easter of 1917, seemingly the day before he was killed at Vimy. Similarly, Fred’s correct name appears twice on Washfield memorial plaques: one, a brass plaque at the local St. Mary’s Church, and another, a list of names carved in granite and affixed to the local “War Memorial Shelter.” See Example 3. 4. Fred Luxon’s official gravestone at the Givenchy Road Canadian Cemetery in France, as designed and produced by the Commonwealth War Graves Commission, shows his name spelled correctly. These memorial stones were placed between 1921 and 1927, and used internal military data for names, ranks, and honours awarded. See Example 4. %XXEGLQIRXPage 122 of 265 Aurora War Memorial Alteration Proposal Private Fred Luxon, 3 March 1893 – 9 April 1917 (Age 24) Print Errors, Assumptions and Repetition 1. Even early in Fred Luxon’s military career, his name was already being misspelt. On one of his official documents, which we will call the “Initial CEF Pay & Promotions Card” his name was spelled with the “T” and later corrected in pencil. See Example 5. 2. The name Luxon appears to be a rare variant of the more common Luxton. Luxon has about 25% of the number of Luxtons recorded in the 1911 Census. In Aurora, the local Salvation Army Captain was George William Luxton, who was mentioned by surname in the Banner twice in 1916 (March 31st and June 23rd). The publishers of the Aurora Banner likely conflated the two names to produce the error. See Example 6. 3. Fred Luxon’s death was reported in the Banner on the 11th of May, more than a month after he had died. In this report, his name has received the incorrect spelling Luxton. A similar notice, printed days earlier in the Toronto Star May 8th, 1917, also includes the Luxton misspelling. This error was reprinted each week in the Banner on Aurora’s Honor Roll, through the end of the war and to late August 1919. See Example 7. 4. The list of names proposed to be included on the planned War Memorial was generated at a February 1923 meeting of the War Memorial Association and recorded in their minutes. This list was published regularly in the Aurora Banner, with a request for corrections, beginning December 19, 1924. Luxton appears each week, and while other names with errors receive corrections over time, none are applied to Fred’s name. This error persists through the vetting process and results in the final error on the memorial. See Example 8. 5. Finally, this repeated error has travelled through many lists, resulting in the incorrect Luxton name being selected for an Aurora street - Luxton Avenue, in the 1990s. We believe this should also be changed but appreciate the difficulty and public nature of doing so. See Example 9. Page 123 of 265 Aurora War Memorial Alteration Proposal Private Fred Luxon, 3 March 1893 – 9 April 1917 (Age 24) Sources: http://central.bac-lac.gc.ca/.redirect?app=pffww&id=539752&lang=eng https://www.devonheritage.org/Places/Washfield/WashfieldsRollofHonour.htm https://www.devonheritage.org/Places/Washfield/WashfieldWarMemorialBrass.htm https://www.findagrave.com/memorial/56189266/fred-luxon https://www.middevonparish.co.uk/washfield/memories/gallery-of-pictures/ https://www.automatedgenealogy.com (1911 Canada Census) https://maps.google.com https://ww4.yorkmaps.ca The Aurora Banner, various issues, Aurora Museum & Archives Page 124 of 265 &YBNQMF$BOBEJBO&YQFEJUJPOBSZ'PSDF"UUFTUBUJPO%PDVNFOU.FNPSJBM$SPTT$BSE.PWFNFOUBOE$BTVBMUZ$BSEPage 125 of 265 &YBNQMF'JSTU*O5SBJOJOH-JTU"VSPSB#BOOFS/PWFNCFS 'JOBM*O5SBJOJOH-JTU"VSPSB#BOOFS.BZ Page 126 of 265 &YBNQMF8BTIGJFME3PMMPG)POPVS.FNPSJBM1MBRVF4U.BSZhT$IVDI 8BTIGJFME8BS.FNPSJBM4IFMUFS 8BTIGJFMEPage 127 of 265 &YBNQMF'SFE-VYPOhT(SBWF(JWFODIZ3PBE$BOBEJBO$FNFUFSZPage 128 of 265 &YBNQMF*OJUJBM$&'1BZ1SPNPUJPOT$BSEPage 129 of 265 &YBNQMF"VSPSB#BOOFS .BSDI "VSPSB#BOOFS +VOF Page 130 of 265 &YBNQMF"VSPSB#BOOFS .BZ 5PSPOUP4UBS .BZ 'JOBM)POPS3PMM"VSPSB#BOOFS"VHVTU Page 131 of 265 &YBNQMF'JSTU-JTU"VSPSB#BOOFS%FDFNCFS 'JOBM-JTU"VSPSB#BOOFS+VOF "VSPSB#BOOFS0DUPCFS Page 132 of 265 &YBNQMF-VYUPO"WF -VYUPO"WFOVFTJHO Page 133 of 265 Aurora War Memorial Alteration Proposal Major Wilfred Ferrier Petermann, 8 May 1888 – 26 Sept. 1916 (Age 28) Introduction & Facts Major Wilfred Petermann is one of the men from Aurora who died during World War I, and whose name appears on the Aurora War Memorial. Unfortunately, there is an error in the postnominal letters that appear after his name, falsely attributing to him a Military Cross medal. We are proposing the removal of the postnominal letters “M.C.” and the re-centering of his name within the list of those commemorated on the memorial. The Military Cross is a medal awarded for valour in combat, and was instituted early in World War I, for “an act or acts of exemplary gallantry during active operations against the enemy on land” and was reserved for officers (Captain or lower, until June 1917 when temporary Majors were added) in the British, Canadian and Australian armies. Maj. Petermann was “Mentioned in Dispatches,” meaning his name had been submitted by a senior officer in recognition of an action or behaviour that did not meet the level of one of the conduct or gallantry medals. The reporting of this would often take months to appear, and Petermann’s M.I.D. appears in the Supplement to the London Gazette from January 4, 1917, over 3 months after his death. Evidence against the Military Cross award 1. None of Wilfred Petermann’s official records denote that he was awarded a Military Cross. Medals won by a soldier or officer are typically noted on several documents in their record, including the “Record of Service”, “Casualty Form”, and the “Medals and Decorations” forms. The awarding of the medal (with a London Gazette entry date) would be noted in the dated columns on the former two documents, and the medals’ postnominals would be appended to the soldier’s name on at least the three named forms. See Example 1 for Petermann compared with Kenneth Campbell M.C., who was also from Aurora, and who verifiably received a Military Cross. 2. Wilfred Petermann’s official gravestone at the Albert Communal Cemetery Extension in France, as designed and produced by the Commonwealth War Graves Commission, does not include any postnominals. These memorial stones were placed between 1921 and 1927, and used internal military data for names, ranks, and honours awarded. The Albert Communal Cemetery catalogue includes some details about Petermann, and no mention is made of a medal. See Example 2. 3. Military Cross medals were only very rarely awarded posthumously, and then only for actions that were recommended before the recipient’s death. M.C.s were also unavailable to Temporary Majors, Petermann’s rank at the time of his death, until at least June of 1917. Any MC would necessarily have been awarded before his promotion in July of 1916, with no evidence to suggest this happened in his military records, or the public record, the London Gazette. 4. A list of soldiers’ names on the Cenotaph in Cobalt, Ontario, bears Petermann’s name (albeit misspelt with a single “n”) although none of the listed names show any postnominals, so it is not known whether the organizers of this memorial believed Petermann won an M.C. See Example 3. 5. The 13 th Battalion’s history, published in 1925 includes an honour roll (those who died in action), with earned postnominals included. Petermann’s name appears without any postnominals. The book also includes a complete list of medals won by men of the Battalion. Petermann’s name does not appear on the list of Military Cross recipients. See Example 4. %XXEGLQIRXPage 134 of 265 Aurora War Memorial Alteration Proposal Major Wilfred Ferrier Petermann, 8 May 1888 – 26 Sept. 1916 (Age 28) Print Errors, Assumptions and Repetition 1. The first mention of Petermann’s Military Cross appears in the Aurora Banner, January 12, 1917, where “M.C.” has been added for the first time to his name on the Honour Roll of war dead. This follows the London Gazette publication of his “Mentioned in Dispatches” award by one week. See Example 4. 2. The following week, January 17th, a notice about Petermann’s M.I.D. appears in the paper, and is followed by the claim “He was always loved and respected by his men, and his bravery won him a recommendation for the Military Cross, and now a mention in dispatches.” See Example 5. 3. Two months later, March 9th, 1917, a letter sent to Petermann’s mother, from Colonel M.D. Graham, Assistant Military Secretary, is printed in the Aurora Banner. The colonel uses the MC postnominal and is the only semi-official source that seems to do so. At the end of the reprint of the letter, a note added by the editor gives Petermann two postnominals –M.C. and D.C.O. – the latter being award that did not and does not exist. That same week in the Banner, the “Honor Roll” begins shows “M.C., D.C.O.” which remain on the list every week until the roll was no longer printed in the paper, in late August 1919. See Example 6. 4. The further incorrect postnominal is given to Petermann in an early 1918 Banner article, but this is most likely attributed to a writer on staff who knew that D.C.O. wasn’t a typical medal and changed it to D.S.O. (Distinguished Service Order). There is no record of Major Petermann receiving a D.S.O., which were only awarded to Lieutenant-Colonels or those of higher rank until the 1940s. See Example 7. 5. One of the few extant photos of Wilfred Petermann shows him as a young man in a highlander’s uniform, with two medals on his chest. The photo appears to be heavily hand-altered and retouched, including the medals. The individual medals are unidentifiable, except that the medal of first prominence worn is a cross that does not match the shape of the Military Cross. See Example 8a. The image of an authentic MC is included, as well as an example group of medals matching what he was awarded, with the 1914-15 star (as noted in Example 1, page 4). This photo is puzzling and may have been commissioned by Petermann’s family after his death. Another photo of Petermann, which appears on Ancestry.com has a handwritten inscription that includes the M.C. postnominal. The provenance of this photo is unknown. See Example 8b. 6. The list of names proposed to be included on the planned Aurora War Memorial was generated at a February 1923 meeting of the War Memorial Association and recorded in their minutes. This list was published regularly in the Aurora Banner, with a request for corrections, beginning December 19, 1924. This initial list does not yet include any postnominals, but the final list published June 12, 1925 has them added, including Petermann’s erroneous M.C. See Example 9. Page 135 of 265 Aurora War Memorial Alteration Proposal Major Wilfred Ferrier Petermann, 8 May 1888 – 26 Sept. 1916 (Age 28) Sources http://central.bac-lac.gc.ca/.redirect?app=pffww&id=575015&lang=eng https://www.cwgc.org/find-records/find-war-dead/casualty-details/552176/wilfred-ferrier-petermann/ https://www.findagrave.com/memorial/56479410/wilfred-ferrier-petermann https://www.veterans.gc.ca/en/remembrance/memorials/canadian-virtual-war-memorial/detail/552176 https://en.wikipedia.org/wiki/Military_Cross https://www.dearoldblighty.com/en-GB/all-items/ww1-british-red-cross-st-john-1914-15-star-group-of- medals-/prod_21381 https://www.warmuseum.ca/firstworldwar/objects-and-photos/decorations-and- memorials/medals/distinguished-service-order-and-military-cross/ https://archive.org/details/royalhighlanders00fethuoft Aurora Banner, various issues, Aurora Museum & Archives Page 136 of 265 :LOIUHG3HWHUPDQQ([DPSOHSDJHVWRWDO3DJHV .HQQHWK&DPSEHOO0&H[DPSOHVQRWHG3DJHV:LOIUHG3HWHUPDQQ0HQWLRQHGLQ'LVSDWFKHVQRWHGPage 137 of 265 .$OPUFEPO.FEBMT%FDPSBUJPOTGPSN.$OPUFEPO.FEBMT%FDPSBUJPOTGPSNPage 138 of 265 .$OPUFEPO$BTVBMUZ'PSN.$OPUFEPO$BTVBMUZ'PSNPage 139 of 265 Page 140 of 265 Page 141 of 265 Page 142 of 265 Page 143 of 265 Page 144 of 265 Page 145 of 265 Page 146 of 265 Page 147 of 265 Page 148 of 265 ےʽÛ۷֥.۷Ӂķ-۷!ưƛĩ۷ ͐ɍ̈́ϛۓ۷΋۷ˋ۷˵ى۷˦ƜǇƍǡ۷ ĸ֦٘۷ɠٴ۷ˀ۷Íͽ͑ʫ̛۷Άѽ۷˝۷Ĺ'Ɲ۷ Ʊٙ۷ˊ+ч۷əО۷۷ɡʼώ۷̯͊۷΃Ĝ۷ʩ۷ϴушҮزÙ۷ ԐրԨړϬ۷۷ĺĪٚ۷ ͋۷ ɛڦ۷̺۷ʐסأ۷ Űȟ٩۷ΪPسÜĻȁļ%ǈ,۷ʒ̷۷Ϗ=ȂĽƻ۷Ɏ۷ľǳ Ϋ֧՞۷םӑ۷Е۷ڳů۷Ϳ۷Ý۷֨ӂ۷˧۷͒ƷǢ۷q۷ʄ۷ύ۷ ˌ؝՟۷ά۷ڴ۷ۈ۷ę۷ʀ۷˛Ě۷̨ע֐щװ֘۷͓ɸΠ۷ ̭Ҝ۷ʞԶ۷ʅ ˞۔۷ƹȃƼǉ۷؂֩ٗ۷ɢՠ۷ԭ۷ ʟ ۷Ŀ۷΢Ө۷ űƞؗ۷ȸԼӞ̋۷ ŀȠ Ǵ۷ ˶˷۷ Þ۷ ˸˹۷ ׾۷͔۷ۉ۷ ǵە۷ŲۖƟؓѭɣ۷˚ڧ͕ʬΡA۷ S۷ ͖ԆѾ۷ß۷ՊȢ۷˜ۗà۷ƎĳŁ: ۷Ȁ۷ɤա۷Ğ۷ۘÎۙ۷ rƏԘ֓۷T۷UVП۷łȄ˨ٵ)۷ Ńȅ۷Ϩײؒثӿȣ۷ΒҪ۷Ǌٛ۷ȹٶӟńȆŅǋ۷ ɏ۷ųŴ۷φ͗ȺϚ͉۷ ΂۷ˍϡ۷۷έpŵ۷ƽņ۷ ŇƠٜ۷ ˂ԇѿѥá۷֪۷ ˎұ۷Ͽցъ۷ʭՉâ۷ۚ۷קӕ۷ϟѺӠۛ۷̸ы֫բ۷ۜɚР,۷ ʔѷã۷ɞ۷ ̰ҧсԮ۷ ʎآا۷ŶήيХ۷R۷ ˺۷̱۷ ƕ۷͌۷۷ēÃ۷ňȇ ŉǌ۷ Ŋ۷ Ύ۷ ۷vٷQڨ۷ ؖ۷׻WԽ۝۷֙۷ǍX۷Nȷ۞۷ä۷ ۟۷å۷ԟ۷۷ũ֚۷ ŷs̜ۊ͘ȻϐϑʮΓί̿ͅ۷·Ҁ۷Δ۠۷գħŋĶŌ۷ƐƔь۷{کդҵԈэҁ۷Ʋt۷ԷԸե۷ʕѵЌ۷ ̊۷YϢц۷͍ٖ۷Σ$ө|۷ΰ՜ӭ}۷ɺ֎æ۷D۷֬ȧ؎ًӲډСжюЍя۷ۋ۷ ڵH۷؃ç۷ ŸŹ֞Ġ̪Ūۡԧ×ğnۢÕ۷ږ۷̌ڍ҂۷?ȈGĖ̢ǣè۷ ˻۷ ʯ7۷ ơī۷͙۷é۷ϒϓB۷ ͆̀۷Έ҃-۷ʿش۷ōȉǤ۷ǎ۷ŎĬٌӳ۷ɻ֏Ȱ۷֛ڊЯՁѐ۷˃ٿجԠ҄إ۷ê۷ëۣ۷ԯҦ۷ŏզ۷ϵо֭է۷Oς۷ȼӡ Ӣ۷;ȝŧٍɐ۷źÇƑ۷ α֮ը۷רӖ۷̍֯ԁ۷ՕѦ۷ ϶Ю۷̩;۷ϲ۷ְթ۷ֱӃ۷Ǐ۷ҭì۷ڶ۷؀ڄؔҠ۷˗ҚЀёÚ֔ÔȪ۷í۷ڱ ۷˩ ۷Ï۷D۷Ƣ͚ʸʏˢ۷˙۷ʆ8۷ǮȞ<ǐĝ۷îɥԉڪ۷=ǲٝ۷ɦђ۷۷Ψ۷oѱ۷ɟګ۷ ƖَӴ۷ŐȊ۷Ǒő۷ïɑ۷Ż?۷χժ۷ֲӄ۷ ֳ̚۷۷ ˘ئѓ۷ ͛ңф۷ מӒ۷ Ƴǒ۷ βص۷ɧНִ԰ֵՋ҅ڗ۷ Εєð۷ֶٲ۷ Ա۷ ˏ۷ żǓŒ۷۷͜ʹʇÖ۷ڷ۷̟۷Ό ۷ ڥѲ۷ÐZǥĴñ۷ ƙۤ֟۷wϔڲѕ҆۷γ׷ٱӮ~ɨի۷9۷[۷ַ؄ٞڌ۷˄۷ԡۥò۷ԑւ۷Ϸр۷ØǦٟ۷ œ!ȋ ǔó۷ ɋ۷ Žž۷ δָլ۷ןӓ۷ֹ̎Ԃ۷ڸ۷ԣ۷Ўі۷ʘخ۷ڹ۷΀Ĥԫ۷ֺӅ۷ǧ۷ՅژԩԪ۷ضôۦ۷ε҇Ֆӵ۷ζӶԒ҈Բѧح"۷ʜ¡۷ʠڑЧՌ۷ @۷ ˟۷ Ǩͻ͇۷ ̣Ҩ۷ ط۷ ĭ2۷ ſпƾƣȌ۷ ʡ9۷ ̲۷ƀփѨ۷ ɴɵ.۷ɩ҉ѳֻؙدӷԓ؛۷ Ζ؁۷ ּ͈Ԕڤ۷ː۷ٸҊ۷ȱ۷ƁƂĮË۷ Ƚۧ۷ ȍŔǶõ۷ Ⱦ۷ԊȎ۷ψխ۷ֽ۷/̾ب3۷̏Й۷ʰ۷ö۷ĥ״۷ˤ۷¢۷É۷ϣҋքȨ՗Ӭ־Äȴ۷͝һҲгՍچ۷˼B۷ʈ۷ ƴ۷͞ʺʉɶÅ۷÷ø۷£۷ی۷ʗ۷ ϫ۷ӯֿ¤۷ƮǷƿ۷Ǹ٪۷ ɼ۷́׺Ն۷ɽۨ0۷ ̝̐ūҌї۷ԥ۷؏օ׀Ĕʹ۷ɒ۷ƒ۷ηׯ֗۷ׁӆ۷̽۷Ёֆј۷۩ں۷۷ù۷۷۷ͺú۷Ȯ¥۷ׂӇ۷׸۷ˑՂЫ۷ Κѩ¦۷1۷§۷ץĘ۷˽4۷Ώ۷ ؅Ǖ۷͟ʻ\۷į۷ ¨۷΄Ҟ2۷ˠ۷̤ȫ©۷θڻ۷Ŭљ۷ɪծ۷ɿ׃ؚةԀ۷۪û۷ƃկњü۷ɊڀӣÊ۷ ˪ȏ۷ ǹ۷ȿӪ۷˫۷]۷ϊ֑۷שӗ۷Ȥȭ۷˅۷Ж۷̼۷ʊ۷^ʱ۷ˆкМפհ۷ ׄӈ۷Ȑª۷̫ڙ؜؆ٹȥҍ۷ιظý۫۷ɾѴؘׅ۷ ˾˿۷Ƥ۷ͼϕ«¬۷ؐ͠қ۷˒۷ ˡ۬۷ŕǰǖǀ۷ǺՎ۷þɹЅ۷ ڬۭ̞۷Дѫ۷̮۷ ՛Ηҫ۷ ׆ُӸ۷ɀ۷ؠ۷ ŖȑŗǗ۷ˬ۷ ʋ۷ Ƅǻ۷͡۷ϭ۷˓ϖ۷͂ ۮع۷ ͢Ҽҳ۷ڃÿ۷ŘƭȡĵĀ۷ۯ۷ʌ۷ _۷ ʝڭ۷۷ È۷Ǳћ۷ ɫձ۷ʑĦϸќԛղ۷ ̇۷ ̡۷ ԕև۷ڼ۷ řƥ٠۷ ׇ۷®۷ŚȒ¯;ǘ۷Կ۷Ʀİā۷ճ۷׈Ӊ۷ڽĂ۷°ɖ۷Џѝ۷̑үҎ۷ ͣҏ۷ۍ۷ھ۷Ϲ۰۷±נӔ۷ʚ՘ֈȯٺҐ۷ Ҷغ²۷˥ػ׉։(۷E۷׊#۷Ծ۷ΐ۷+Ǚ۷ͤɬϙ³#۷Ůڿ۷ϦlՈ۷ˇҴ؇ă۷؈Ƨ١۷ʁ۷Ą۷֊ЂѶА۷ ̆ӝ۷xΑ۷´۷ΘҬ3۷̳ٔ٫ױ֢۷ʢٕؼՏҷ۷ Ɨ٢۷ؽ۷ ȓśǚ4۷ą۱۷ƅǼ۷ ωմ5۷׋ӊ۷̒ϺҰТ۷̴۷ Бў۷ۀ۷ہ۷ I۷ ێ۷ˈґؤԚ۷ ͸ҝٳ۷׌Ӌ۷ɁڐؑЃµ¶۷͎׍۷Ȳ۷Ćӹڜ۷Щџ۷תӘ۷ć̹۷ͥҽ׎֤ۏyյԜۂ۷̓׏ԅն۷˭۷͹۷Ɔǩ۷ͦɭϗˣΛκυؾ۷ˮΙڅאؿ؉Ӱ۷ʾڠ۷ǪȔ·ذƸ6۷ɮ۷շ۷ƨŜتـ۷ ɯո۷ ʖѸ۷ ̈۷zɗ۷ ΞҟӤ$ف۷ʣԋҤ۷%בӌ۷ڡڎ۷ ȬǛ٣۷τ׿Ĉŝ۷ԙȕѼ۷ɓ۷Ƈǫ۷ ϋ֒۷׫ә۷۷Ԣ۷΁۷ Ї۷ɂѯ۷ ʧԳУ؞Ѡӫ۷ӺԖ۷ ښԞ۷ʃՐϻق۷̻дڋ۷ Ƀڔڂ۷@۷ͧ۷ͷʷϜ۷`˔a۷ȩ*۷͵ِҒ۷ ʲ۷ Ʉ¸۷رŨĕ۷ ǜّӻ۷ ɷ֋ĉ۷Ċ۷ג֣ٻڏ׼٬ғ۷Τ۷ ƈƉ֠۷ɅÌ¹۷ŞȖ؊ǽċ۷؋ČǾº۷λדչ۷הӍ۷1л՚м֝۷Вѡ۷ɘ۷̥7۷ͨbҿcÑצģϩėΧϼ۷ ΝѪ۲۷ϤҸك۷ ϪЉ&۷ԦЬ۷ˉ؟Ѯ۷ɰՙԹ۳۷ ϥkFρЭ۷ ̀Ժ۷ Ɇ۷ >Ƶ۷ͩ˯ʓ́̓˕»۷΍۷ ɝڒ¼۷Ʃȗƪş۷Šǿ٤۷'ʂ۷ĢڕٯЈՑ۷̉۷ ʤԌҥ۷וč۷ڣ۷ ٥۷ɇϳӥ۷ šȘŢǝ0۷ɔ۷ƺ۷μזպ۷ CӚ۷ ȵڞѢ۷ ͏т،۷ ͪԍѰԤ۷Ͻ֡۷̅ټФҾ5۷Ͷԗхءȳ۷ ӱڝвѣ۷׬ӛ۷Ճ۷ͫdнӧ&۷׭Ӝ۷ŭ(۷ ɈڟШ۷ ل۷ې۷ě۷ ̵۴ţ۷Ӏ۷ νCٽْӼ۷ȦЄԻ۷ۑ۷ɱחՒ۷Ϯم۷̶Г۷ ڛ۷ʳջӦԴϾռѤ۷˰۷ ۷ ۵˱۷ͬAʍ̠۷ ΉҔ۷ Οףа۷ ƚ۷Ǭș½۷ ԎٓЦ۷ ɲս۷eϯ۷ ϰ۷ϱ۷fб۷Υ۷ʥԝ۷ טӎ۷ ڢځ֌ѻ۷ ̔Ǟ٦۷̕ڈڮ¾Ď۷ Țپu ۷ɕ۷Ɗı۷ ό۷יӏ̖׮ԄՇךӾٰ۷З۷ʵՄЪ۷ͭ йԬ׽۷׵۷ƶǁ¿۷ϝ֕Њ۷ ξن۷۷ ʙڰ֍ÓԵҢ۷ۃ׹ԏ۷̬ҹ۷̂۷Ƌǂ۷gͮ̃ʶΜ*۷Ίҕ ۷˖ď۷ <ƫǃŤǭ۷ ťĲ٧۷ɳվ۷ˁ۷À۷JҺۄŦƌ֖Ѭ۷ כϠ6۷̗țġ8۷ ˲۷ ʦɉ۷ ˳۷̄ ΅۷з۷ǟƘƯ۷οҩ۷hiK۷ͯ՝ϧm۷LM۷ՓҖ۷ٮ۷ӐЋگ۷֜җ۷Ͱ̦Ϟ۷Á۷ѹ۷ʴ)ȶ۷ϘÒĨǆǄ۷Ɠ۷ ΦҘ۷ͱЛ۷Ω۷ ɜ۷σ۷ʛ۷ ǅ٨۷ʨ"Đ۷>ȜÂ:Ǡ۷Ɍ۷ƬǯE۷π۷۶۷տ۷׶۷и۷Հهҙ۷̘לԃ۷И۷̙К۷/Ͳӽ۷jۅۆ۷ʪՔ۷Іو۷ͳ٭ҡؕе؍׳ڇđ۷˴Ē۷Æ̧۷ۇ۷Page 149 of 265 ([DPSOHPage 150 of 265 9'.$<<< :0/53<1+(< <6! 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New slides are highlighted in Orange block Attachment 3Page 159 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com LEAD LETTERING It is understood thatEach letter height is 1 ½ inch high & 1 inch wideThe spelling of FRED LUXTON too FRED LUXON ( remove the T) Remove the M.C after the Name Wilfred P. PetermannWe will also perform a complete inspection of all lettering and touch up or repaint letters as required Page 160 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com LEAD LETTERING AFTER CLOSE INSPECTION Of the Lead lettering Will confirm that all lead lettering will be painted , re hand painting , Currently the lettering is inconsistent , some darker than others As well There is a small amount of Engraving that requires freshen up , not all engraving is painted, and we will not paint what was originally painted ON SITE INSPECTION : December 10 24 UPDATE Page 161 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com LEAD LETTERING AFTER CLOSE INSPECTION Of the Lead lettering Will confirm that all lead lettering will be painted , re hand painting , Currently the lettering is inconsistent , some darker than others As well There is a small amount of Engraving that requires freshen up , not all engraving is painted, and we will not paint what was originally painted ON SITE INSPECTION : December 10 24 UPDATE Probable in painting Page 162 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com CLEANING Structures of this nature are subjected to soiling of various types We propose and entire site & structure application / cleaning of a BIOCIDE cleaner, power washing on granite elements and surrounding cement pads & natural stone elements. Page 163 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com MASONRY JOINTING I performed a visual inspection of the joints while on site, there is a considerable amount of jointing ( low level , within my sightline ) it’s difficult to determine the state of joints higher than my viewpoint, but we will inspect while cleaning, and report back significant issues immediately .Page 164 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com MASONRY JOINTING Page 165 of 265 2024Aurora Cenotaph Tom Klaasen 519 383 2998 memorialrestorations@gmail.com www.memorialrestorations.com MASONRY JOINTING Page 166 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 5 -026 Subject: Application for Official Plan Amendment and Zoning By-law Amendment 200 Wellington Holding Corp. 7 Lacey Court Block 12 on Plan 65M-2583 File Number: OPA-2024-01; ZBA-2024-01 Related File Number: SP-2024-01, C-2024-06 Prepared by: Antonio Greco, Senior Planner Department: Planning and Development Services Date: March 4, 2025 Recommendation 1. That Report No. PDS25-026 be received; and 2. That Official Plan Amendment application OPA-2024-01 be approved to redesignate a portion of the subject property from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, as outlined in Appendix ‘A’; and 3. That Zoning By-law Amendment application ZBA-2024-01 be approved to rezone a portion of the subject property from “Institutional (I) Zone” to “Townhouse Dwelling Residential R8 Exception Zone (XXX)” and “Environmental Protection (EP) Zone”, as outlined in Appendix ‘B’; and 4. That the implementing By-laws for the Official Plan and Zoning By-law Amendments be brought forward to a future Council meeting for enactment; and 5. That seventy-seven (77) persons worth of servicing allocation be granted to facilitate the proposed development of twenty-nine (29) freehold townhouses. Page 167 of 265 March 4, 2025 2 of 14 Report No. PDS25-026 Executive Summary This report seeks Council’s approval of an Official Plan and Zoning By-law Amendment (subject applications) for the subject property located at 7 Lacey Court. Approval of the subject applications will facilitate the development of twenty-nine (29) freehold townhouses on a common elements condominium road.  The proposed development conforms to the policy directions of the Province and Town of Aurora.  The proposed Official Plan Amendment to redesignate a portion of the subject property from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, is consistent with the surrounding area and demonstrates good planning.  The proposed Zoning By-law Amendment to rezone a portion of the subject property from “Institutional (I) Zone” to “Townhouse Dwelling Residential R8 Exception Zone (XXX)” and “Environmental Protection (EP) Zone” is consistent with the surrounding area and previously approved development.  All external agencies and Town staff have completed their review and have no objections to the approval of the subject applications. Application History A pre-consultation meeting with the applicant took place in June 2023. The subject applications were deemed complete by the Town in March 2024. On April 9, 2024, the applicant hosted a Community Information Meeting (CIM) at Christ Evangelical Lutheran Church, offering nearby residents the chance to learn about the proposed development and ask questions. A statutory Council Public Planning meeting was held on May 14, 2024, where Council received the Staff report and directed the proposed applications to a future Committee of the Whole meeting. Background 200 Wellington Street West (OPA-2021-06; ZBA-2021-08; SP-2022-06) As shown in Figure 6, the property municipally known as 200 Wellington Street West abuts the subject application on 7 Lacey Court. In March 2023, the Ontario Land Tribunal approved the Official Plan (OPA-2021-06) and Zoning By-law Amendments Page 168 of 265 March 4, 2025 3 of 14 Report No. PDS25-026 (ZBA-2021-08) subject to a site plan agreement. The Site Plan application is currently under technical review with the Town and External Agencies. As such, the final forms of the Official Plan and Zoning By-law Amendments have not been approved by the Tribunal. The development on 200 Wellington Street West will construct a total of 27 townhouse units in five blocks, with access off Wellington Street West and proposes to connect with the subject lands via internal private roadway. Proposed Consent Application (C-2024-06): Please note that the entire subject property is currently owned by the Trustees of Christ Evangelical Lutheran Church. Recognizing its lands are underutilized, the church is proposing to sell a portion of the property to the adjoining owner, 200 Wellington Street West (the applicant). Concurrently to the subject applications, the applicant submitted a consent application to sever the property into two. (Figure 8) The church will remain on the northern portion of the subject property and the southern portion of the subject property will be designed for the proposed 29 townhouses. On January 9, 2025, the Committee of Adjustment approved the proposed severance with conditions. The approval of the proposed severance is subject to the approval of the proposed Official Plan and Zoning By-law Amendment. At the time of drafting of this report, the consent application has passed its appeal period with no objections. Location / Land Use The subject property is located at the northeast corner of Wellington Street West and McLeod Drive, west of Yonge Street and east of Bathurst Street (Figure 1). The subject property has a total area of 1.06 hectares (2.71 acres) with a frontage of approximately 26.5 metres along Lacey Court and 98.5 metres along Wellington Street West. The subject property is currently home to the Christ Evangelical Luther Church, with access currently provided via a driveway off Lacey Court. The area subject to the proposed amendments comprises of approximately 0.7 hectares (1.77 acres) of the total site area and is illustrated as the southern portion in Figure 1. Surrounding Land Uses The surrounding land uses are as follows: Page 169 of 265 March 4, 2025 4 of 14 Report No. PDS25-026 North: Lacey Court, Christ Evangelical Lutheran Church (is to remain) and single detached dwellings. South: Wellington Street West, single detached dwellings, Ontario Land Tribunal (OLT) approved 11 single detached dwellings on 497 Wellington Street West (ZBA-2014-07; SP-2015-01). East: OLT approved in principle for 27 townhouse units on a private road with access via Wellington Street West (OPA-2021-06; ZBA-2021-08; SP-2022-06). West: Low-density residential subdivision and stormwater management facility. Policy Context Provincial Policies All Planning Act development applications are subject to provincial policies. The Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest. These policies support the development of strong communities through the promotion of efficient land use and development patterns and encourages the creation of diverse housing opportunities that capitalize on proximity to goods, services, and transit. The Lake Simcoe Protection Plan (LSPP) is a provincial document that provides policies which addresses aquatic life, water quality, water quantity, shorelines and natural heritage, other threats and activities (including invasive species, climate change and recreational activities) and overall implementation. The subject lands are within the Regulated Area by the Lake Simcoe Region Conservation Authority (LSRCA) and any development on site will be subject to their approval. Town of Aurora Official Plan As shown in Figure 2, the subject property is designated “Community Services and Facilities” within the Town of Aurora Official Plan. It is the intent of this designation to permit a broad range of community service uses including social, cultural, educational, public recreational, governmental, health, counseling, welfare, emergency services and utility services. Page 170 of 265 March 4, 2025 5 of 14 Report No. PDS25-026 Zoning By-law 6000-17, as amended As shown in Figure 3, the subject property is currently zoned “Institutional (I),” within the Town’s Zoning By-law 6000-17, as amended. The Institutional zone permits for a wide variety of uses such as Day Care Centres, Places of Worship, Recreation Centres, Schools, and Long-Term Care Facilities. Reports and Studies The applicant submitted the following documents as part of a complete application: Report Name Report Author Planning Justification Report Macaulay Shiomi Howson Ltd. Draft Official Plan Amendment Macaulay Shiomi Howson Ltd. Draft Zoning By-law Amendment Macaulay Shiomi Howson Ltd. Architectural Plans Kirshenblatt Urban Architecture Arborist Report JBD Associates Limited Archaeological Study Amick Consultants Limited Construction Mitigation Plan Broadview Group Functional Servicing Report Husson Engineering + Management Geotechnical Investigation EXP Services Inc. Hydrogeology & Water Balance Report EXP Services Inc. Landscape Cost Estimate JBD Associates Limited Landscape Plans JBD Associates Limited Scoped Natural Heritage Evaluation Azimuth Environmental Consulting Noise and Vibration Report Thornton Tomasetti Phase One ESA EXP Services Inc. Survey Guido Papa Surveying Page 171 of 265 March 4, 2025 6 of 14 Report No. PDS25-026 Grading Plan Husson Engineering + Management Servicing Plan Husson Engineering + Management Cross Sections Plan Husson Engineering + Management Permeable Pavement Details Husson Engineering + Management Erosion and Sediment Control Plan Husson Engineering + Management Traffic Impact Assessment CGE Transportation Consulting Proposed Applications Proposed Official Plan Amendment: As shown in Figure 4, the applicant proposes to redesignate a portion of the subject property from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection.” The Stable Neighbourhoods designation permits townhouse dwelling units, with height permission up to four (4) storeys. The applicant is not proposing any site-specific designation and will comply with the policy requirements under both the Stable Neighbourhood and Environmental Protection. The northern portion of the subject property, identified as the Christ Evangelical Lutheran Church property, will retain its designation as Community Services and Facilities. The draft Official Plan Amendment is included under Appendix A. Proposed Zoning By-law Amendment: As shown in Figure 5, the applicant proposes to rezone a portion of the subject property from “Institutional (I) Zone” to “Townhouse Dwelling Residential R8 Exception Zone (XXX),” and “Environmental Protection (EP) Zone.” The proposed exception zone primarily addresses a reduction in development standards, such as setback requirements. However, the applicant complies with the building height and required parking space regulations. Further analysis is provided later in this report. The northern portion of the subject property, identified as the Christ Evangelical Lutheran Church property, will retain its Institutional zoning. The draft Zoning By-law is included under Appendix B. Page 172 of 265 March 4, 2025 7 of 14 Report No. PDS25-026 Analysis Planning Considerations The proposed development conforms to the policy directions of the Province and Town Consistency with the Provincial Policy Statement (PPS) It is Planning staff’s opinion that the proposed applications are consistent with the PPS. The proposal contemplates the efficient infill development of a site that helps contribute to an appropriate increase in density. The existing property is considered to be underutilized, and the proposed development represents an opportunity to provide housing in close proximity to existing amenities and public transportation facilities for a complete and sustainable community. Conformity to the Lake Simcoe Protection Plan (LSPP) It is Planning staff’s opinion that the proposed development conforms to the Lake Simcoe Protection Plan. The LSRCA has reviewed and has no objection to the approval of the subject applications as presented. The subject lands are partially regulated by the LSRCA for erosion hazards associated with a tributary of Tannery Creek. A permit from the LSRCA will be required prior to any development or site alteration taking place. Conformity to the Town of Aurora Official Plan Planning Staff believe the proposed development aligns with the land use and development policies outlined in the Official Plan and is compatible with the surrounding area. The addition of twenty-nine (29) townhouse units will support the Town's goals for residential intensification. The development supports the Official Plan by providing residential units that are located near essential social and service amenities, such as the Aurora Highschool and Wellington Public School. The proposed development is approximately 1.5 kilometres from the Aurora Downtown, which provides for a variety of amenities within a close proximity. The proposal makes use of an underutilized lot that can be redeveloped to complement the surrounding area, while fostering connectivity with the adjacent property to the east (200 Wellington Street West). The subject development proposes to connect with the adjacent property (200 Wellington Street) via a private roadway. This proposal supports the creation of complete communities and ensures that properties are not isolated. Page 173 of 265 March 4, 2025 8 of 14 Report No. PDS25-026 With its high-quality design, the development will enhance the local streetscape and ensure compatibility with the surrounding area. The proposed building heights align with the Stable Neighbourhood designation requirement. As shown in Figure 6, an Environmental Protection (EP) designation is proposed between the backyards of townhouse blocks eight and nine and Wellington Street West. The total area of the EP designation is 679.05m2 (7,309 sq. ft) which will serve as a continuation of the approved EP designation on the adjacent property to the east. The proposed EP designation will ensure the protection of the non-significant wetland feature. Within the Environmental Protection area, the applicant proposes to plant additional native self-sustaining vegetation to enhance the buffer surrounding the wetland feature and mitigate indirect impacts to the tributary. The environmental protection lands will be conveyed to the Town through the development agreement and through the site plan approval process. The proposal of residential townhouses ultimately supports the provision of a range and mix of housing sizes, densities, designs, and prices to meet the needs of current and future residents of Aurora, in an appropriate and highly accessible location. Planning staff are of the opinion that the proposed development conforms to the Official Plan and fosters complete community planning. Conformity to the Town’s Zoning By-law 6000-17, as amended It is Planning staff’s opinion that the proposed zoning by-law amendment is suitable and compatible with surrounding properties. The proposed site specific R8 zoning mirrors the approved zoning standards for the property to the east (200 Wellington Street). Additionally, the site-specific exceptions align with the proposed Official Plan designation, which allows for heights of up to four storeys. The proposed development will include two (2) parking spaces per dwelling unit—one in the garage and one on the driveway. This exceeds the Zoning By-law’s minimum requirement of 1.5 spaces per unit. Although, the visitor parking ratio is comparable to the approved parking standards at 200 Wellington Street West, a site specific exemption is required for the visitors parking at 7 Lacey Court. Overall, when considering both the primary residential and visitor parking, the proposed development will have a total of 65 parking spaces which is align with the parking ratio established at the Ontario Lands Tribunal for 200 Wellington Street West. Page 174 of 265 March 4, 2025 9 of 14 Report No. PDS25-026 The following is a table to compare the differences between the parent R8 zoning requirements, the OLT principle approval for 200 Wellington Street West and the proposed R8 Exception Zone: Parent R8 Zone Standards 200 Wellington St. (OLT Approved in Principle) Proposed R8 Exception Zone (XXX) Permitted Uses Townhouses Townhouses Townhouses Lot Area (min) 180 square metres 140 square metres 140 square metres* Lot Frontage (min) 6.0 metres per unit 5.5 metres per unit 5.5 metres per unit* Front Yard Setback (min) 7.5 metres 5.3 metres 5.3 metres* Rear Yard Setback (min) 7.5 metres 5.73 metres (Block 1 – the two westerly units) 7.5 metres 6.0 metres* (Blocks 6 and 7) 7.5 metres Interior Side Yard Setback (min) 0 metres for interior units 1.5 metres for end units 0 metres for interior units 1.2 metres for end units 0 metres for interior units 1.1 metres for end units* Townhouse Parking (min) 44 spaces (Residential) 8 spaces (Visitor) 54 spaces (Residential) 6 spaces (Visitor) 58 spaces (Residential) 7 spaces (Visitor)* Combined Total Parking (min) 44 spaces 60 spaces 65 spaces Page 175 of 265 March 4, 2025 10 of 14 Report No. PDS25-026 Lot Coverage (max) 50% 31% 35% Height (max) 10 metres 11 metres 11 metres Note: The proposed bylaw exceptions are highlighted and labelled with an asterisk “*”. Final zoning performance standards will be evaluated by staff in detail prior to the implementing Zoning By-law Amendment being brought forward to Council for enactment. Next Steps Proposed Site Plan (SP-2024-01): The applicant has concurrently submitted a site plan application (Figures 6 and 7) for the development of 29 three-storey freehold townhouses. Access to the site will be provided via an internal common elements condominium road connected to the adjacent property at 200 Wellington Street West. The development will consist of six (6) townhouse blocks, with each block containing four to six units. The proposed townhouses will range in size from 2,179 to 2,561 square feet and will face a private condominium road. Each townhouse will include two parking spaces, with an additional visitor parking area offering seven spaces (including one barrier-free spot). As part of the Region’s review for access onto a Regional road, access to the site will be provided via a private driveway at 200 Wellington Street West. This location has already been approved for a full access point, which will align with the approved entrance on the south side at 497 Wellington Street West. An emergency access with removable bollard is proposed on the western portion of the site. The proposed townhouses will be constructed using high-quality materials, incorporating a blend of metal siding and brick veneer. Designed with asymmetrical gable roofs, the townhouses will feature varied architectural elements that add visual interest to the streetscape. The proposed townhouses for the subject property and the adjacent property at 200 Wellington Street West, will incorporate the same urban design and will be the same housing product. Page 176 of 265 March 4, 2025 11 of 14 Report No. PDS25-026 Staff will continue its review of the proposed site plan approval application and when appropriate, obtain the required delegated approval from the Director of Planning and Development Services. Further, the applicant will also be required to submit a future Part Lot Control Exemption application to define the specific lot boundaries, as well as a Plan of Common Elements Condominium, to establish the common elements of the site, including the road. Department / Agency Comments All external agencies and Town staff have completed their review and have no objections to the approval of the subject applications Department/Agency Comments Building Division No objections. Engineering Division No objections. Operational Services (Parks) No objections. Operational Services (Public Works) No objections. Transportation/Traffic No objections. York Region No objections. LSRCA No objections. Public Comments Planning staff have received comments from the public on the proposed planning applications. Below is a summary of key comments and the respective responses. Will the Christ Evangelical Luther Church remain on the property - The northern portion of the property containing the Church will remain. The applicant received Committee of Adjustment approval on January 9, 2025to create two separate parcels on site subject to the approval of the zoning and official plan applications. The southern parcel accommodating for the proposed townhouse development and the northern parcel accommodating the existing Christ Evangelical Luther Church. Will the Church parking lot be used as overflow parking for the development - There is no physical connection between the proposed townhouse development and the Page 177 of 265 March 4, 2025 12 of 14 Report No. PDS25-026 existing Church. The proposed development provides for a surplus in total combined parking spaces (residential and visitor spaces) which can all be accommodated on site. The existing parking for the Church will remain as seen today in accommodating all members of the Church. Will the existing trees on the western side of the property be removed - The applicant has submitted a landscape plan demonstrating the trees behind the four McLeod Drive properties being retained and the ones abutting the storm water management facility being removed. How will the proposed development be accessed – Vehicular access will be provided through the adjacent property to the east (200 Wellington Street W) which contains an approved full access point from York Region, which will also directly line up with the property to the south at 497 Wellington Street West. Advisory Committee Review Not applicable. Legal Considerations Subsections 22 (7) and 22 (7.0.2) of the Planning Act states that if Council refuses the Official Plan Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or the Minister) may appeal the application to the Ontario Land Tribunal (OLT). Subsection 34 (11.0.0.0.1) of the Planning Act states that if the passing of a Zoning By- law Amendment also requires an amendment to the Official Plan, and that if both applications are made on the same day, if Council refuses the Zoning By-law Amendment application or fails to make a decision on it within 120 days after the receipt of the application, the applicant (or Minister) may appeal the application to the OLT. The applications were received on March 7, 2024, and therefore, the applicant may appeal to the OLT at any time. Financial Implications There are no financial implications arising from this report. Page 178 of 265 March 4, 2025 13 of 14 Report No. PDS25-026 Communications Considerations On March 13, 2024, a Notice of Complete Application respecting the subject applications was provided. On April 9, 2024, a Community Information Meeting was held, with appropriate notice provided to the local community. On May 14, 2024, a statutory Public Meeting was held, with Notices provided through mail, to all Interested Parties, publication in the newspaper, and signage on the property. All communication requirements as directed by the Planning Act have been satisfied. Notices of Council’s Decision on the subject applications will also be provided accordingly. Climate Change Considerations As part of the Site Plan approval process, applicants must submit a Green Development Standards report, which will be integrated into the overall development review. The Town of Aurora Official Plan outlines guidelines for new developments and the implementation of Green Development Standards. The report should detail sustainability measures and building designs that focus on energy efficiency and the reduction of greenhouse gas emissions for new projects. Link to Strategic Plan The proposed applications support the Strategic Plan goal of Supporting an exceptional quality of life for all through its accomplishment in satisfying requirements in the following key objectives within this goal statement: Strengthening the fabric of our community: Through the review and approval of the Official Plan Amendment and Zoning By-law Amendment applications, housing opportunities are created that assist in achieving growth targets while providing housing opportunities for everyone. Alternative(s) to the Recommendation 1. Refusal of the application with an explanation for the refusal. Page 179 of 265 March 4, 2025 14 of 14 Report No. PDS25-026 Conclusions Planning and Development Services reviewed the proposed Official Plan Amendment and Zoning By-law Amendment in accordance with the provisions of Provincial and Town policies. The proposal represents good planning and staff recommend approval of the subject applications, with the implementing Official Plan Amendment and Zoning By-law documents to be brought forward at a future Council meeting. Attachments Appendix A – Draft Official Plan Amendment Appendix B – Draft Zoning By-law Amendment Figure 1 – Location Map Figure 2 – Existing Official Plan Designation Figure 3 – Existing Zoning Figure 4 – Proposed Official Plan Designation Figure 5 – Proposed Zoning Figure 6 – Site Plan Figure 7 – Elevations Figure 8 – Draft R-Plan Previous Reports Public Planning Report No. PDS24-058, dated May 14, 2024. Pre-submission Review Agenda Management Team review on February 13, 2025 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 180 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend By-law Number 6579-24, as amended, to adopt Official Plan Amendment No. XX (File No. OPA-202-01). Whereas on January 30, 2024, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6579-24, as amended, to adopt the Official Plan dated January 2024 as the Official Plan for the Town of Aurora (the “Official Plan”); And whereas authority is given to Council pursuant to the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”) to pass a by-law amending the Official Plan; And whereas the Council of the Town deems it necessary and expedient to further amend the Official Plan; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. Official Plan Amendment No. XX to By-law Number 6579-24, as amended, attached and forming part of this by-law, be and is hereby approved. 2. This By-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this XX day of March, 2025. Tom Mrakas, Mayor Michael de Rond, Town Clerk Appendix A Page 181 of 265 By-law Number XXXX-25 Page 2 of 4 Amendment No. XX To the Official Plan for the Town of Aurora _______________________________________________________________________________________ Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3. Implementation and Interpretation Part III – The Appendices Page 182 of 265 By-law Number XXXX-25 Page 3 of 4 Part I – The Preamble 1. Introduction This part of the Official Plan Amendment No. XX (the “Amendment”), entitled Part I – The Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this Amendment is to change the land use designation from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection.” The provisions of this Amendment will allow for the proposed twenty-nine (29) unit townhouse dwelling development including 7 visitor parking spaces, and an Environmental Protection area at the southeast corner of the property. 3. Location The lands affected by this Amendment are located on the north side of Wellington Street West, east of Bathurst Street and west of McDonald/Murray Drive, municipally known as 7 Lacey Court; having a lot area of approximately 0.717 hectares (1.77 acres); and are legally described as Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R- Plan 65R11281, being PIN 03632-0017 (LT) (the “Subject Lands”). 4. Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Amendment is privately initiated and follows general provisions of the Aurora Official Plan including those policies and directives pertaining to “Local Corridors” and “Strategic Growth Areas” of the 2024 Aurora Official Plan. 4.2 The Amendment incorporates the lands into the “Stable Neighbourhoods” designation which, through the policies of the applicable “Local Corridors” overall, permits the proposed height and density of the development as of right. This is outlined in the Planning Justification Report and supporting materials submitted in support of this Amendment and related Zoning By-law Amendment. 4.3 Redevelopment of the site presents an opportunity for moderate intensification along the Wellington Street West Local Corridor and helps achieve the Town of Aurora’s pledge to build 8,000 units by 2031. 4.4 Only a portion of the Amendment affects the overall subject lands, which will be subject to a Consent to Sever application to create a new lot for the proposed development and will retain the existing Place of Worship on the north side of the property. 4.5 The Amendment facilitates the vision for development in Aurora as per the policies and directives of the approved and in-force 2024 Town of Aurora Official Plan. 4.6 The Town of Aurora is the approval authority for the Amendment. Page 183 of 265 By-law Number XXXX-25 Page 4 of 4 Part II – The Amendment 1. Introduction This part of the Amendment, entitled Part II – The Amendment, consisting of the following text and attached maps, designated as Schedule “A” constitutes Amendment No. XX to the Official Plan. 2. Details of the Amendment The Official Plan be and is hereby amended as follows: Item (1): Schedule ‘B’ – Land Use Plan, being part of the Town of Aurora Official Plan, be and is hereby amended by changing the designation for a portion of the subject property described as 7 Lacey Court, Town of Aurora in the Regional Municipality of York, from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, as shown on Schedule “A”, attached hereto and forming part of this Amendment. 3. Implementation This Amendment has been considered in accordance with the provisions of the Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan. Part III – The Appendices Schedule “A” – Land Use Plan Page 184 of 265 ÜSCHEDULE "A" TO OFFICIAL PLAN AMENDMENT NO. XX ADOPTED THE ___ DAY OF _________, 2025 FILE: RELATED FILE: LOCATION: PART BLOCK 12 PLAN 65M2583, LOT 0017 REGISTERED PLAN 65R11281 APPLICANT: 200 WELLINGTON HOLDING CORP. TOWN OF AURORA LANDS SUBJECT TO THIS AMENDMENT N.T.S. LACEY COUR T MCLEOD DRIVEHARMONE A V E N U E GILBANK DRI V E WELLINGT O N S T R E E T W E S T KENLEA COUR T From Community Services and Facilities to Stable Neighbourhoods From Community Services and Facilities to Environmental Protection Page 185 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 7 Lacey Court (ZBA-2024-01) Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal Board (the “OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Planning Act, providing that any part of the Zoning By-law not in issue in the appeal shall be deemed to have come into force on the day the Zoning By-law was passed; And whereas the OMB and the Local Planning Appeal Tribunal (the “LPAT”) is continued under the name Ontario Land Tribunal (the “Tribunal”), and any reference to the Ontario Municipal Board or OMB or Local Planning Appeal Tribunal or LPAT is deemed to be a reference to the Tribunal; And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.The Zoning By-law be and is hereby amended to replace the “Institutional (I) Zone” zoning category applying to the lands shown in hatching on Schedule “A” attached hereto and forming part of this by-law with “Townhouse Dwelling Residential (R8) Exception Zone (XXX)” and “Environmental Protection (EP) Zone”. 2.The Zoning By-law be and is hereby amended to add the following: Parent Zone: R8 Exception No.: (XXX) Map: Schedule “A”, Map No. 4 Previous Zone: I Previous By-laws: By-law 6000-17 Municipal Address: 7 Lacey Court Legal Description: Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R-Plan 65R11281, being PIN 03632-0017 (LT). 24.XXX.1 Zoning Requirements 24.XXX.1.1 Siting Specifications Lot Area (minimum) 140.0 square metres Appendix B Page 186 of 265 By-law Number XXXX-25 Page 2 of 5 Lot Frontage (minimum) 5.5 metres Front Yard (minimum) 5.3 metres Interior Side Yard (minimum) 0.0 metres for interior units 1.1 metres for end units Side Yard to Private Road (minimum) 2.0 metres Rear Yard (minimum) 6.0 metres (Blocks 6 and 7) 7.5 metres Lot Coverage (maximum) measured on the whole of the Lot 35% Height (maximum) 11 metres 24.XXX.1.2 Parking Townhouse Parking (minimum) 2 spaces per unit Visitor Parking (minimum) 7 spaces 24.XXX.1.3 Yard Encroachments Notwithstanding the provisions of Section 4.20 (Yard Encroachments Permitted), the following standards shall apply: Structure of Feature Applicable Yard Maximum Encroachment into a Minimum Yard Open porches, uncovered terraces and decks (3.2 metres high or less) Front Yards 3.0 metres In no case shall be closer than 3.0 metres from the Front Lot Line Rear Yards 2.0 metres Steps, Landings Front Yards 1.5 metres Steps associated may encroach but in no case shall be closer than 1.5 metres Side Yard to Private Road 1.0 metres 24.XXX.1.4 Landscaping The provisions of Section 4.8 Landscaping Strip shall not apply. Page 187 of 265 By-law Number XXXX-25 Page 3 of 5 24.XXX.1.5 Ingress and Egress Notwithstanding the provisions of Section 5.5.4 (Ingress and Egress), the following standard shall apply: The maximum width of any joint ingress or egress Driveway measured along the Street Line shall be 9.4 metres. 3. All other terms, provisions, and existing amendments of the Zoning By-law remain the same. 4. This by-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this by-law will take effect from the date of final passage hereof. 5. If a building permit that is appropriate for the development has not been issued under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, for any building or structure so authorized within three (3) years from enactment of this By-law, then this By-law shall automatically repeal and if so repealed, the zoning of the lands will revert to the original zoning. Enacted by Town of Aurora Council this XX day of XXXX, 2025. Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 188 of 265 By-law Number XXXX-25 Page 4 of 5 Explanatory Note Re: By-law Number XXXX-25 By-law Number XXXX-25 has the following purpose and effect: To amend By-law Number 6000-17, as amended, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Institutional (I) Zone” to “Townhouse Dwelling Residential (R8) Exception Zone (XXX)” and “Environmental Protection (EP) Zone.” The rezoning will permit six (6) townhouse dwelling blocks with a total of twenty- nine (29) townhouse dwellings units. Page 189 of 265 By-law Number XXXX-25 Page 5 of 5 Schedule “A” Location:Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R-Plan 65R11281, being PIN 03632-0017 (LT), Town of Aurora, Regional Municipality of York Lands rezoned from “Institutional (I) Zone” to “Townhouse Dwelling Residential (R8) Exception Zone (XXX).” Lands rezoned from “Institutional (I) Zone” to “Environmental Protection (EP) Zone.” Page 190 of 265 KenleaCourtMurdockAvenue Wellington Street West Harmon Avenue Gilbank Drive Lacey Cou r tMcLeo d D r i v e J:\data\data\Planning Maps\7 Lacey Court (Macaulay Shiomi Howson Ltd) (OPA-2024-01, ZBA-2024-01, SP-2024-01)\Figure_Maps_7_Lacey_Court_BlackAndWhite_update.aprx Map created for the Town of Aurora Planning & Development Services Department, 4/19/2024. Base data provided by the Town of Aurora and the Regional Municipality of York. Air photos taken Spring2023,© First Base Solutions Inc., 2023 Orthophotography. k 02550 Metres Area Subject to the Amendments FIGURE 1 APPLICANT: 200 Wellington Holding Corp FILES: OPA-2024-01, ZBA-2024-01, SP-2024-01 LOCATION MAP HENDERSON DR IVEBAYVIEWAVENUELESLIESTREETBATHURST STREETBLOOMINGTON ROADYONGESTREETSTJOHN'S S I DEROAD WELLINGTON STREET EAST HIGHWAY404HIGHWAY 404 Subject Property Page 191 of 265 200 Wellington St West OLT Approved in Principle Page 192 of 265 200 Wellington St West OLT Approved in Principle Page 193 of 265 200 Wellington St West OLT Approved in Principle Page 194 of 265 200 Wellington St West OLT Approved in Principle Page 195 of 265 838383838383 &21&5(7(&85%*8,'(5$,/)(1&()+4:8+2/4+°5,°6'<+3+4:('*(2)$63+$/7('*(9 (*(7$7,21 2) 7$7,21 ('*( +('*( ('*(2)9(*(7$7,21 +('*(+('*(+('*( ('*(2)9(*(7$7,219(* +('*()+4:8+2/4+°5,°)549:8;):/54°62'4°85)12)(1&(&/) 12)(1&(*8,'(5$,/)(1&(*8,'(5$,/)(1&(/273/$1 /27 5/273/$1 68%-(&772($6(0(17$66(7287,1,167580(171R/7 /27 /27 /27 /27 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° °'3) B;YKXYB2[HTG°3;'B*UI[SKTZYB6=KRROTMZUT°9ZXKKZ°=°)N[XINE8<:°I[XXKTZER[HTG19,4'X\Z/$&(<&2857$8525$217$5,2/$6.-DQ$352326('5(,6'(17,$/'(9(/230(17-DQ:HOOLQJWRQ6LWH3ODQ /DFH\&RXUW6LWH3ODQ:(//,1*721+2/',1*&253$6LWH3ODQPage 196 of 265 Page 197 of 265 Page 198 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Member Motion Councillor Gallo _______________________________________________________________________________________ Re: 24-Hour Warming/Cooling Emergency Centres To: Members of Council From: Councillor John Gallo Date: March 4, 2025 _______________________________________________________________________________________ Whereas the Town of Aurora is committed to ensuring the safety and well-being of all residents, especially during extreme weather events; and Whereas there is a growing need to provide support for vulnerable individuals during both cold and warm weather events, including those experiencing homelessness or those who may be at risk due to health conditions; and Whereas warming/cooling centres have been recognized as a critical service for those requiring shelter and protection from the dangers of extreme temperatures; and Whereas the introduction of a 24-hour warming/cooling centre during extreme weather conditions in Aurora could serve to mitigate the risks posed by both cold and warm weather conditions to vulnerable individuals; and Whereas our current warming/cooling centres are only open from 7 a.m. to 11 p.m.; 1. Now Therefore Be It Hereby Resolved That staff, in consultation with the Region, be directed to investigate the feasibility of establishing a warming/cooling centre during extreme weather conditions on a 24-hour basis; and 2. Be It Further Resolved That the report back to Council provide information on the potential implementation of such a facility, including an assessment of costs, operational requirements, and potential locations. Page 199 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Mayor’s Office Re: York Regional Council Highlights of February 27, 2025 To: Members of Council From: Mayor Mrakas Date: March 4, 2025 Recommendation 1. That the York Regional Council Highlights of February 27, 2025 be received for information. Page 200 of 265 1 Friday, February 28, 2025 York Regional Council – Thursday, February 27, 2025 Livestreaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are available at York.ca/councilandcommittee Appreciation for winter storm response York Regional Council extended gratitude to the dedicated roads crews, snowplow operators and municipal staff throughout York Region who worked around the clock to clear roads and keep our communities safe during recent snowstorms. Winter weather presents significant challenges and York Region’s roads teams play a critical role in ensuring residents, businesses and emergency services can travel safely throughout our communities. Their efforts in plowing, salting and maintaining roadways, often in difficult and hazardous conditions, are essential to keep York Region moving. Regional Council recognized the long hours and hard work that goes into every storm response and extended thanks to all involved for their unwavering dedication and service. York Region strengthens commitment to local media Regional Council reaffirmed its commitment to supporting local media, enhancing the Region’s efforts to engage residents through trusted, community-based news sources. This approach helps ensure critical information about programs and services reaches diverse audiences across all nine cities and towns. The local media landscape has evolved significantly in recent years, with shifts in digital consumption, changes to print media availability and the loss of some traditional community-based broadcast options. In response, York Region has been actively working with local media outlets to explore new advertising opportunities. The collaborations will help ensure the Region continues to leverage local news platforms effectively to inform and engage residents. York Region remains committed to a balanced, data-driven advertising strategy that incorporates local media, national platforms and direct engagement to maximize reach and impact. By increasing investments in local media, Regional Council continues to strengthen partnership with trusted community news sources, reinforcing Council’s dedication to keeping residents informed and connected. Continued investments in social infrastructure support growing community needs Regional Council received an update on key social infrastructure investments over the past two years, aimed at addressing growing community challenges. With targeted funding, the Region has expanded support systems and increased housing options to build stronger, safer communities. Page 201 of 265 Key achievements include: • Homelessness Support: Additional seasonal shelter beds and year-round services for individuals experiencing homelessness • Housing Development: Investments in Regional housing priorities, supporting two non-profit providers to expand affordable rental options • Community Services: Funding to 31 community agencies delivering 47 essential services, including mental health support and assistance for victims of crime and human trafficking In 2023, Regional Council committed an additional $12.8 million annually for the remainder of this term to support these initiatives. While most investments will continue, ongoing advocacy is needed to secure sustainable funding beyond 2026. These efforts align with the York Region Strategic Plan and key service plans, reinforcing the Region’s commitment to long-term solutions. York Region enhances active transportation and accessibility York Region has consolidated its Pedestrian and Cycling and Municipal Streetscape Partnership Programs into the Sustainable Transportation and Urban Design Partnership Program Policy to expand flexibility for active transportation, streetscaping and accessibility projects. Since 2006, the Region has invested over $23 million in 96 cost-shared projects with local municipalities and partners, supporting sustainability and community improvements. In 2024, funding was provided for projects in the Towns of East Gwillimbury, Georgina and Newmarket, the Cities of Richmond Hill and Vaughan and the York Region District School Board. As part of the 2026 capital budget process, the program’s budget is proposed to increase from $1.5 million to $2 million, marking its first expansion since inception. Amendments made to Water and Wastewater Master Plan support growth Regional Council has endorsed amendments to the 2022 Water and Wastewater Master Plan to align with the Supporting Growth and Housing in York and Durham Regions Act, 2022 and ensure future servicing for the Towns of Aurora, East Gwillimbury and Newmarket. The updates include 22 new wastewater projects within the York Durham Sewage System and support for Minister’s Zoning Orders in the City of Markham and the Town of Whitchurch-Stouffville, requiring additional Regional infrastructure. The Master Plan, which guides growth to 2051, is primarily funded through development charges. York Region is updating its Development Charges Bylaw to address funding challenges due to accelerated housing targets. Learn more at york.ca/waterplan Developer-funded interim water infrastructure to support growth Regional Council approved Regional ownership of a developer-funded interim water pumping station to support land development between McCowan Road and Highway 48 in the City of Markham and the Town of Whitchurch-Stouffville. This area, subject to Minister’s Zoning Orders, is set to accommodate 16,000 residents and employment growth ahead of existing infrastructure plans. To bridge the gap, developers will fully fund and operate a temporary water pumping station until Regional infrastructure is in place. York Region remains committed to safe drinking water and expanding housing supply. Learn more at york.ca/waterplan Page 202 of 265 York Region and Town of Georgina finalize road transfers At the Town of Georgina’s request, Regional Council has approved the transfer of select road segments between the Town and the Region, effective fall 2025, to improve maintenance and operational efficiency. York Region will assume 24 lane kilometres of McCowan Road and Weir’s Sideroad, while 12.3 lane kilometres of Woodbine Avenue, Park Road, Old Homestead Road and High Street will be transferred to the Town of Georgina. The transfers align with the Regional Road Assumption Policy, with an annual operating cost of $70,000 to be addressed in the 2026 budget. Learn more at york.ca/roads Celebrating 25 Years of Paramedic Services Regional Council extended congratulations to York Region Paramedic Services on its 25th anniversary. Originally established in 2000 as York Region Emergency Medical Services through the amalgamation of six ambulance services, York Region Paramedic Services has become a vital part of the community’s health care system. For more than 25 years, paramedics and support staff have provided life-saving care with compassion and dedication, making a profound impact on residents across the Region’s nine cities and towns. In celebrating this milestone, Regional Council extends its heartfelt gratitude to the paramedics and support staff for their unwavering service and commitment to our communities. York Region recognized as a Top Employer Regional Council proudly shared that The Regional Municipality of York has once again been recognized by Forbes as one of Canada’s Top Employers. This honour reflects the Region’s commitment to fostering a workplace that values innovation, inclusion and excellence. Regional Council also extended congratulations to the City of Markham on being named a Top Employer and extended best wishes to Mayor Scarpitti and City of Markham staff on this achievement. King City Public Library and Seniors Centre recognized with national honour Regional Council extended congratulations to Township of King Mayor Steve Pellegrini, King Council and staff on the King City Public Library and Seniors Centre receiving the prestigious Governor General’s Medal in Architecture. This beautifully designed space serves as a true community hub, blending innovation and accessibility to support King residents of all ages. York Region explores potential involvement in 2030 Commonwealth Games bid Regional Council has agreed to take part in preliminary discussions regarding Ontario’s possible Expression of Interest in hosting the 2030 Common Wealth Games. York Region’s participation is subject to involvement from other regional partners, including the City of Toronto, Durham Region, Halton Region, Peel Region and Simcoe County. York Region will engage in the initial Dialogue and Feasibility Phase with Commonwealth Sport Canada to discuss potential impacts and opportunities. Page 203 of 265 Passing of His Highness the Aga Khan Regional Council acknowledged the passing of His Highness the Aga Khan on February 4, 2025. As a global humanitarian and spiritual leader, the Aga Khan dedicated his life to advancing education, health care and social development worldwide, including in Canada. Regional Council also extended condolences to all those in York Region and beyond, mourning this profound loss. Passing of Madeleine Bodenstein Regional Council extended condolences to the family and loved ones of former York Regional Police Service Board member Madeleine Bodenstein, who passed away peacefully on January 29, 2025. Madeleine was an enthusiastic advocate for community service, known for her warmth, humour and unwavering commitment. From her work with York Regional Police to her contributions to the Reena Foundation, she made a lasting impact on many lives. Team Canada’s Victory at the Four Nations Face-Off Regional Council extended congratulations to Team Canada on their victory at the Four Nations Face- Off, marking another proud moment in Canadian hockey history. A special congratulations was also shared with five players from York Region who contributed to this remarkable achievement: Connor McDavid (Town of Newmarket), Sam Bennett (Town of East Gwillimbury), Mitch Marner and Anthony Cirelli (City of Vaughan) and Jordan Binnington (City of Richmond Hill). York Region is proud to have these talented athletes representing Canada on the world stage. Their hard work, dedication and passion continue to inspire our communities. February Observances Regional Council recognized the following observances in February 2025: • Black History Month • Chinese Heritage Month • White Cane Week – February 2 to 8, 2025 • Family Day – February 17, 2025 • Pink Shirt Day – February 26, 2025 Next meeting of York Regional Council York Regional Council will meet on Thursday, March 20, 2025, at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The meeting will be streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to over 1.25 million residents and 57,000 businesses with more than 629,000 employees. More information about York Region’s key service areas is available at york.ca/RegionalServices -30- Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Cell: 905-806-7138 I kylie-anne.doerner@york.ca Page 204 of 265 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Report No. CS2 5 -0 05 Subject: Housekeeping Updates to the Consolidated Fire Services Agreement Prepared by: Michael de Rond, Town Clerk Department: Corporate Services Date: March 25, 2025 _ Recommendation 1. That Report No. CS25-005 be received; and 2. That amendments to the Consolidated Fire Agreement recommended in the attached report to the Joint Council Committee be approved. Executive Summary This report recommends that Council adopt housekeeping amendments to the Joint Fire Services Agreement with the Town of Newmarket.  The proposed amendments to the Consolidated Fire Services Agreement are minor in nature and are to designed to better align the agreement to the current practices of the Joint Council Committee Background The Consolidated Fire Agreement between the Town of Aurora and the Town of Newmarket has been in place since 2001. The agreement established the Joint Council Committee, being a six member Committee with three members from Town of Aurora Council and three members from Town of Newmarket Council. The mandate of the committee is oversight of Central York Fire Services. In 2021, the agreement was renewed, and now staff are recommending further updates to better align the agreement to current practices of the Joint Council Committee. Page 205 of 265 March 25, 2025 2 of 4 Report No. CS25-005 Analysis The proposed amendments to the Consolidated Fire Services Agreement are minor in nature and are to designed to better align the agreement to the current practices of the Joint Council Committee The proposed amendments are outlined below. The report to Joint Council Committee and the updated wording in the agreement are attached to this report;  Clarify the definition of “Parties” (Definitions and various references throughout).  Update references from the Fire Department Master Plan to the Fire Department Strategic Plan in accordance with York Region Inclusive Language Guide and best practices (Definitions, Schedule D, and various references throughout).  Amend process for staffing and performance to reflect current recruitment practice (8.1, 9.2).  Clarify and update the practice for the appointment of Chair and Vice-Chair to bring agreement up-to-date with current practice, appointed the Chair and Vice- Chair at the beginning of the Term and at mid-term (i.e., every two-years) (Schedule A, 2 “Chair/Vice-Chair”).  Clarify Duty of the Chair in reference to Members’ disclosure of conflict of interest to match practice (Schedule A, 2 “Duties of the Chair”).  Update the agreement to hold meetings in hybrid mode, with the in-person option being attendance at the Town of Newmarket and that meetings are typically livestreamed on the Town of Newmarket’s website (Schedule A, 2 “Meetings”).  Provide greater flexibility for the Joint Council Committee by establishing a schedule of meetings the year prior (Schedule A, 2 “Meetings”).  Update Closed Session meeting exceptions to better align with the Municipal Act, 2001 (Schedule A, 2 “Meetings”).  Amend Special Meetings notice to be called with a minimum of 24 hours’ notice, and agendas to be available fivedays in advance of a meeting (Schedule A, 2 “Meetings”).  Provide housekeeping amendments for continuance of aspects such as operational decisions, budget, cost sharing agreements made in previous years to continue (various sections throughout).  Align various other provisions to the Town of Newmarket’s Procedure By-law to reduce redundancy (Schedule A, 2 “Quorum” and “Majority”).  Align various references with York Region’s Inclusive Language Guide (various sections throughout). Page 206 of 265 March 25, 2025 3 of 4 Report No. CS25-005 Advisory Committee Review None Legal Considerations Legal Services staff reviewed the proposed amendments and confirm that they are minor in nature. Staff will work with the staff from Newmarket to ensure these amendments are properly reflected in the Consolidated Fire Agreement. Financial Implications There are no financial implications as a result of this report. Communications Considerations There are no communications considerations as a result of this report. Climate Change Considerations None Link to Strategic Plan Continuously reviewing and updated the Consolidated Fire Services Agreement helps ensure good governance in the Town of Aurora. Alternative(s) to the Recommendation 1. Council provide direction. Conclusions Staff recommend updating the Consolidated Fire Services Agreement to reflect the current practices of the Joint Council Committee. Attachments Attachment 1 – Report to JCC as well as agreement with text changes. Page 207 of 265 March 25, 2025 4 of 4 Report No. CS25-005 Previous Reports None Pre-submission Review Agenda Management Team review via email on March 13, 2025 Approvals Approved by Patricia De Sario, Director, Corporate Services/Town Solicitor Approved by Doug Nadorozny, Chief Administrative Officer Page 208 of 265 Central York Fire Services If you require this document in an alternative format email at clerks@newmarket.ca or call 905-895-5193. Housekeeping Amendments to the Consolidated Fire Agreement Page 1 of 3 Housekeeping Amendments to the Consolidated Fire Agreement Report to Joint Council Committee Report Number: JCC-2025-01 Department(s): Legislative Services, Town of Newmarket Author(s): Simon Granat, Legislative Coordinator, Town of Newmarket Meeting Date: March 4, 2025 Recommendations 1.That the report entitled Housekeeping Amendments to the Consolidated Fire Agreement dated March 3, 2025 be received; and, 2.That the Joint Council Committee recommend the amendments to the Consolidated Fire Services Agreement to the Town Councils of Aurora and Newmarket; and, 3.That Staff be authorized and directed to do all things necessary to give effect to this resolution. Purpose The purpose of this report is to recommend to the Joint Council Committee (JCC) housekeeping amendments to the consolidated fire agreement between the Town of Aurora and the Town of Newmarket. These amendments are intended to align the agreement to established practice at the Joint Council Committee. Background In 2021, the Towns of Newmarket and Aurora updated the consolidated fire agreement (Staff Report JCC-2020-12). The proposed amendments to the consolidated fire agreement are housekeeping amendments intended to align the agreement with current Joint Council Committee practice. Attachment 1 Page 209 of 265 Housekeeping Amendments to the Consolidated Fire Agreement Page 2 of 3 Discussion The proposed amendments are housekeeping to update the agreement to align with current practice. Proposed changes to the Agreement include the following and for reference purposes the text within the brackets refer to the sections within the Agreement: - Clarify the definition of “Parties” (Definitions and various references throughout); and, - Update references from the Fire Department Master Plan to the Fire Department Strategic Plan in accordance with York Region Inclusive Language Guide and best practices (Definitions, Schedule D, and various references throughout); and, - Amend process for staffing and performance to reflect current recruitment practice (8.1, 9.2); and, - Clarify and update the practice for the appointment of Chair and Vice-Chair bring agreement up-to-date with current practice, appointed the Chair and Vice-Chair at the beginning of the Term and at mid-term (i.e., every two-years) (Schedule A, 2 “Chair/Vice-Chair”); and, - Clarify Duty of the Chair in reference to Members’ disclosure of conflict of interest to match practice (Schedule A, 2 “Duties of the Chair”); and, - Update the agreement to hold meetings in hybrid mode, with the in-person option being attendance at the Town of Newmarket and that meetings are typically livestreamed on the Town of Newmarket’s website (Schedule A, 2 “Meetings”); and, - Provide greater flexibility for the Joint Council Committee by establishing a schedule of meetings the year prior (Schedule A, 2 “Meetings”); and, - Update Closed Session meeting exceptions updated to better align with the Municipal Act, 2001 (Schedule A, 2 “Meetings”); and, - Amend Special Meetings notice to be called with a minimum of 24 hours’ notice, and agendas to be available five (5) days in advance of a meeting (Schedule A, 2 “Meetings”); and, - Provide housekeeping amendments for continuance of aspects s uch as operational decisions, budget, cost sharing agreements made in previous years to continue (various sections throughout); and, - Align various other provisions to the Town of Newmarket’s Procedure By-law to reduce redundancy (Schedule A, 2 “Quorum” and “Majority”), and - Align various references with York Region’s Inclusive Language Guide (various sections throughout). Page 210 of 265 Housekeeping Amendments to the Consolidated Fire Agreement Page 3 of 3 Consultation Town of Newmarket Financial Services, Human Resources and Legal and Procurement Services, Town of Aurora and Town of Newmarket Chief Administrative Officers, as well as the Town of Aurora Clerks and Central York Fire Services were consulted. Conclusion Updates to the Consolidated Fire Services Agreement recommended in this report are housekeeping amendments to align the Fire Services Agreement to current practice. If the Joint Council Committee consents to this report’s recommendations, then the proposed amendments will be brought to the Town of Aurora and the Town of Newmarket’s respective Councils for recommended adoption. Impact on the Fire Plan References to the Fire Department Master Plan will be updated to the Fire Department Strategic Plan in accordance with the York Region Inclusive Language Guide. Human Resource Considerations None. Budget Impact None. Attachments Attachment 1 – Amendments Consolidated Fire Services Agreement Approval for Submission Kiran Saini, Manager, Legislative Services/Deputy Clerk, Town of Newmarket Rocco Volpe, Fire Chief, Central York Fire Services Report Contact For more information on this report please contact the Town of Newmarket by email at info@newmarket.ca Page 211 of 265 CORPORATION OF THE TOWN OF NEWMARKET BY-LAW NUMBER 2025-XX BEING A BY-LAW TO REGULATE THE CONTINUED PROVISION OF FIRE AND EMERGENCY SERVICES, BY CENTRAL YORK FIRE SERVICES. WHEREAS Section 188, of the Municipal Act 2001, and the Fire Protection and Prevention Act, 1997 provides that the Council of a municipality may, by by-law, provide fire-fighting and fire protection services for establishing, operating, promoting and regulating life and property saving companies and authorizes municipalities to enter into joint agreements for the provision of fire protection and prevention services; AND WHEREAS The Town of Newmarket and the Town of Aurora approved the establishment of a consolidated Fire and Emergency Services Department to service both municipalities through the creation of Town of Newmarket By-Laws 2001-146 and 2001-147. AND WHEREAS effective January 1, 2002 the Town of Newmarket established Central York Fire Services via a Consolidated Fire and Emergency Services Agreement approved under By- law 2001-146 for the purpose to provide fire suppression, fire prevention, and life and property saving service for the Town of Aurora and the Town of Newmarket; in accordance with the Fire and Emergency Services Strategic Fire Plan and other plans, policies or directions, as approved by Council; AND WHEREAS by Town of Newmarket By-law 2021-25, the Consolidated Fire and Emergency Services Agreement established by By-law 2021-146 was rescinded and replaced with an updated Consolidated Fire and Emergency Services Agreement effective May 10, 2021. AND WHEREAS Council wishes to further update the Consolidated Fire and Emergency Services Agreement between the Town of Newmarket and Town of Aurora; BE IT THEREFORE ENACTED by the Municipal Council of the Town of Newmarket as follows: 1. THAT the Agreement between the Town of Newmarket and the Corporation of the Town of Aurora dated XX, a true copy of which is attached, be and same hereby approved for signing by the Mayor and Clerk. 2. THAT the Mayor and Clerk are hereby authorized and instructed to sign the same on behalf of the Corporation and to affix the Corporate seal thereto. 3. THAT By-law 2021-25 being a by-law to regulate the joint fire service between the Town of Newmarket and Town of Aurora, and any other by-law inconsistent with this by-law shall be, and the same are hereby rescinded on date XX at 12:01 a.m. 4. THAT the provisions of this by-law shall come into force and effect 12:01 a.m. on date XX ENACTED THIS XX Day OF DATE John Taylor, Mayor Lisa Lyons, Town Clerk Page 212 of 265 CONSOLIDATED FIRE AND EMERGENCY SERVICES AGREEMENT This Agreement made the _____ day of _________ 2025 B E T W E E N : THE CORPORATION OF THE TOWN OF AURORA (hereinafter called "Aurora") BEING THE PARTY OF THE FIRST PART -and- CORPORATION OF THE TOWN OF NEWMARKET (hereinafter called "Newmarket") BEING THE PARTY OF THE SECOND PART WHEREAS Section 5(1) of the Fire Protection and Prevention Act, 1997 (S.O. 1997, c. 21, Sch. A, s.3, as amended) (the “Act”) provides that a fire department may provide fire suppression services and other fire protection services to a group of municipalities; AND WHEREAS Section 6(1) of the Act requires the councils of the municipalities operating a Fire Department to appoint a fire chief for the fire department; AND WHEREAS Aurora and Newmarket entered into a Consolidated Fire and Emergency Services Agreement dated November 1, 2001, which was replaced with an updated Consolidated Fire and Emergency Services Agreement dated May 10, 2021. AND WHEREAS Aurora and Newmarket are further updating the Consolidated Fire and Emergency Services Agreement by replacing the May 10, 2021 agreement with this updated Consolidated Fire and Emergency Services Agreement. NOW THEREFORE in consideration of the premises, mutual covenants and conditions herein contained, the Parties hereto AGREE AS FOLLOWS: Definitions "Assistant Deputy Fire Chief" means the Assistant Deputy Fire Chief of the Department, as hired by the Town of Newmarket appointed by by-laws of the Municipal Councils of both Aurora and Newmarket who shall also serve as the Assistant Deputy Fire Chief to both of the Towns of Aurora and Newmarket, having all of the powers and responsibilities that appointment carries with it under the Fire Protection and Prevention Act, 1997 (Ontario). "Committee" means the Joint Council Committee (JCC), or such other name for the Committee as the Municipal Councils may decide from time to time, which is a joint committee of the Municipal Councils of Aurora and Newmarket, established by by-law. “Chief Administrative Officer” means the Chief Administrative Officer of the Town of Newmarket and maybe referred to in this Agreement as the CAO. "Department" means the Central York Fire Services (CYFS) or such other name as the Municipal Councils may decide from time to time. "Deputy Fire Chiefs" means the Deputy Fire Chiefs of the Department, as appointed by by-laws of the Municipal Councils of both Aurora and Newmarket who shall also serve as the Deputy Fire Chiefs to both of the Towns of Aurora and Newmarket, having all of the powers and responsibilities that appointment carries with it under the Fire Protection and Prevention Act, 1997 (Ontario). “Effective Date” shall mean 12:01 a.m., April 6, 2025. Page 213 of 265 "Fire Chief" means the Head of the Department, as jointly appointed by by-laws of the Municipal Councils of both Aurora and Newmarket who shall also serve as the Fire Chief to both of the Towns of Aurora and Newmarket, having all of the powers and responsibilities that appointment carries with it under the Fire Protection and Prevention Act, 1997 (Ontario). “Municipal Councils” means the Municipal Councils for both the Town of Aurora and the Town of Newmarket, as elected pursuant to the Municipal Elections Act, 1996, as amended. “Parties” means The Corporation of the Town of Aurora and the Corporation of the Town of Newmarket with each individually being a “Party”. “Strategic Plan” means the 2014 strategic framework document named “Fire Department Master Plan Update”, as may be amended from time to time, which is intended to guide the Committee and Municipal Councils in making decisions regarding the provision of fire protection services based on the local needs and circumstances of the communities. 1. Establishment of Department 1.1 The Town of Newmarket hereby agrees to maintain a fire department, in effect prior to and continuing thereafter as of the Effective Date, which shall be responsible for the provision of fire and emergency services within the combined geographic and municipal boundaries of the Towns of Aurora and Newmarket, together with such additional geographic areas as may be contracted from time to time, in accordance with the Fire Protection and Prevention Act, 1997 (Ontario), subject to the terms and provisions of this Agreement. 2. Establishment and Role of Committee 2.1 The Committee as formed and constituted prior to the Effective Date shall continue for the purposes and with all the powers set forth in Schedule A, attached to and forming a part of this Agreement. 3. Role of the Fire Chief 3.1 The Fire Chief shall act as the Head for the Department and shall have all of the powers and responsibilities as set out by the Town of Newmarket By- Law A By-Law to appoint a Fire Chief for the amalgamated fire and emergency services department – CYFS), as well as the job description, this Agreement and the Fire Protection and Prevention Act, 1997, as amended. In the absence of the Fire Chief, the Deputy Fire Chiefs shall be vested with all of the authorities vested in the Fire Chief as prescribed in the Town of Newmarket By-Law (A By-Law to appoint a Deputy Fire Chiefs for the amalgamated fire and emergency services department - CYFS). 3.2 In addition to the above duties, the Fire Chief shall be responsible for the review, from time to time, and implementation of the Emergency Plans for both the Towns of Aurora and Newmarket. 3.3 The Fire Chief shall be an employee of the Town of Newmarket. Notwithstanding this, the Fire Chief shall report to both of the Municipal Councils, through the Committee, with respect to the provision of fire protection services in accordance with the standards established hereunder, and as may be amended from time to time and shall report administratively to the CAO. 3.4 Neither Municipal Council nor any Member thereof shall provide direction directly to the Fire Chief. Directions for action on the part of either the Fire Chief or the Department shall be made only through the Committee. General administrative direction for action by the Fire Chief or the Department shall be given by the CAO. Page 214 of 265 3.5 The Committee and the CAO: a) shall not require an increase or decrease to the service levels as established by the Strategic Plan unless the Strategic Plan has been amended on the agreement of both Municipal Councils; and b) shall not require the Fire Chief, the Deputy Fire Chiefs, the Assistant Deputy Fire Chiefs, or the Committee to take any action, which is contrary to the provisions of this Agreement, the Fire Protection and Prevention Act, 1997, as amended, or the by-laws appointing the Fire Chief and Deputy Fire Chiefs and prescribing the duties of those positions. 4. Department Name 4.1 The Department shall continue to be known as Central York Fire Services or CYFS. 4.2 The Committee shall have the right to commission and authorize the use of any insignia, crest, coat of arms or other indicia for the purpose of identifying the Department. 5. Prescribed Service Levels 5.1 The Parties acknowledge that each has previously approved the Strategic Plan attached hereto as Schedule D and forming part of this Agreement. Schedule D may be amended by the parties by mutual agreement without requiring an amendment to this agreement. Schedule D shall continue in full force and effect since it’s expiry until further amended. 5.2 The Parties hereby agree that the level of service to be provided throughout the combined geographic and municipal boundaries of the Towns of Aurora and Newmarket is the level of service as established by the Strategic Plan and each Party shall, subject to any mutually agreed amendment of the Strategic Plan, commit all necessary funding and capital resources through the annual budget to ensure that the Committee and Department have all of the necessary resources, including prescribed staffing levels, to provide the level of service. 5.3 The Committee shall be responsible to provide fire protection and prevention services at the level as prescribed by the approved Strategic Plan. 5.4 The Parties hereby covenant to review the Strategic Plan every five years during the currency of this Agreement and shall, no later than twenty-four (24) months prior to the end of each ten (10) year term of this Agreement, finalize the said Strategic Plan which shall prescribe service levels for the next ensuing ten (10) year term of this Agreement. 5.5 Notwithstanding the foregoing, the Strategic Plan may be reviewed and, if necessary, amended at any time during the currency of this Agreement as circumstances warrant by mutual agreement of the Parties. 6. Budget 6.1 The Parties agree that the financial principles governing this Agreement are set out in Schedule B attached hereto and forming a part of this Agreement. 6.2 The Committee, in consultation with the Fire Chief, shall prepare draft annual operating and capital budgets setting out estimated operating and capital costs and projected revenue for the Department based on the provision of services at levels defined by the Strategic Plan. The estimates shall be submitted to the Municipal Council of Aurora for comment and then Page 215 of 265 to the Municipal Council of Newmarket for consideration and approval. It shall be understood that Newmarket shall have sole authority to determine and approve the budgets. 6.3 The operating budget shall contain an amount in respect of administrative support services to be provided to the Committee and/or Department by Newmarket including, but not limited to Financial, Audit, Payroll and Purchasing Services, Secretariat Clerical and Administrative Services, Human Resource Services, Legal Services, Management Information Services, and Property Management and Maintenance Services. 6.4 Upon reviewing the estimates, the Municipal Council of Newmarket shall establish an overall budget for the Committee for the purposes herein described and, in doing so, the Municipal Council of Newmarket is not bound to adopt the estimates submitted by the Committee. 6.5 Upon approval of the Committee's budget by Newmarket’s Municipal Council, Aurora hereby agrees to pay to Newmarket its proportionate share of the said budget in four equal instalments on the fifteenth (15th) day of each of the months of February, May, August, and November, during the currency of this Agreement. For the purposes of this Agreement, a Party's proportionate share will be that fraction of the budget which is equal to the equally weighted average of: a) the assessed value of the lands in that Party's municipality over the aggregate of the assessed value of all lands in both Aurora and Newmarket; and b) the number of responses made by the Department within the geographic boundary of each Party in the immediately preceding year over the total number of responses made by the Department; and c) the population of each Party over the aggregate of the population of both Aurora and Newmarket. 6.6 For the purposes of calculating each Party’s proportionate share in accordance with Subsection 6.5 above: a) the assessed value of lands shall be based on the current assessed value of all lands within each Party municipality, as determined by the Regional Municipality of York; and b) the total number of calls of the Department shall not include calls outside of the geographic limits of Aurora or Newmarket pursuant to a services or mutual aid contract; and c) the population shall be the population as determined from time to time by the Regional Municipality of York. Each of the above calculations shall be completed with information current to December 31 of the immediately preceding year and shall be in effect until December 31 of the next ensuing calendar year. 6.7 Notwithstanding the foregoing but subject to section 6.9, major capital expenditures relating to structural work, additions or construction of any buildings utilized by CYFS on real property owned solely by a Party shall not form a part of the capital budget of the Department and the Party owning the said property shall be solely responsible for any costs relating to such capital expenditures. It is agreed that day to day maintenance of all real property occupied by CYFS will be the responsibility of, and at the cost of, the Department. 6.8 With respect to Station 4-5, CYFS headquarters and training facility located at 300 Earl Stewart Drive, Aurora, and future fire stations that are similarly Page 216 of 265 jointly purchased and constructed by the parties, all capital expenditures related to structural work, additions or repairs to the building, parking lot areas, sidewalks or underground servicing would require review by the JCC Committee and approval by Municipal Councils. The costs for these activities will be funded through the CYFS budget. 6.9 With respect to facilities that house CYFS fire prevention, training or management services and any other existing CYFS building that is or is planned to be operated wholly or partially as a facility that provides such CYFS services which benefit both of the Parties (not including fire suppression services), the proportionate cost of expenditures related to structural work, additions or repairs to the building, parking lot areas, sidewalks or underground servicing would require review by the JCC Committee and approval by Municipal Councils. The costs for these activities will be funded through the CYFS budget. Proportionate cost shall be based on the square footage of the building in comparison to the portion of the building that is or is planned to be utilized by CYFS to provide such services for the benefit of both Parties. 6.10 The Parties shall not divulge any information of which they have knowledge to be confidential whether communicated to or acquired by them in the course of carrying out the services provided pursuant to this Agreement. No such information shall be used by either Party in any way without the approval of the other Party. 6.11 Newmarket shall keep proper and detailed accounts and records in accordance with generally accepted accounting practices where applicable of all factors entering into the computation of the amounts payable pursuant to this Agreement. Aurora may during regular business hours at the offices of Newmarket, upon giving reasonable notice and at Aurora’s sole expense, audit and inspect accounts, records, receipts, vouchers and other documents relating to the services performed pursuant to this Agreement and shall have the right to make copies and take extracts at its own expense. Newmarket shall afford all reasonable facilities, physical and otherwise, for such audits and inspections. 6.12 Aurora shall have the right to independently audit, at its sole expense, all of the finances, records and books pertaining to the operation of the Department. 6.13 The Parties agree that all revenue received from building plan review, rental of space in Department buildings and services contracts with other municipalities shall be provided for the operation of the Department and shall serve to reduce the operational budget prior to the calculation of each Party’s proportionate share hereunder. 7. Property 7.1 It is hereby agreed that legal title to all real property will remain with each respective Party. Proper maintenance of all property shall thereafter be the responsibility of the Committee and the Department. Notwithstanding the foregoing but subject to section 6.9, major capital expenditures relating to structural work, additions or construction of any buildings on real property owned by a Party shall be the sole responsibility of the Party owning the said property. However, minor capital expenditures shall be included in the annual capital budget and shall be the responsibility of, and at the expense of, the Committee and the Department. 7.2 The Committee shall, from time to time, recommend any major capital expenditures required with respect to real property to the owner of that property and that owner shall consider same. In the event that the failure to undertake any recommended major capital expenditures would or may reasonably result in an inability on the part of the Committee or the Department to meet the prescribed service levels in the Strategic Plan, the Page 217 of 265 owner shall, within eighteen (18) months, undertake and complete the said major capital expenditures. Notwithstanding the foregoing, major capital expenditures which are of an emergency nature shall take place immediately following the recommendation of the Committee at the cost of the Party owning such property. 7.3 All real property and buildings erected thereon acquired after the Effective Date and all buildings for the use of the Department which may be constructed after the Effective Date shall be owned and/or constructed as determined by the Parties. In the event that the Parties cannot agree, the real property or the buildings, as the case may be, shall be owned and paid for on an equal basis as between the Parties. 7.4 At any time during the currency of this Agreement, any property, except real property, which is identified as surplus to the needs of the Department by the Committee may be sold. The proceeds of such sale shall be applied toward the operating and/or capital budgets of the Committee for the current or immediately subsequent year as the Committee may decide. 8. Staffing 8.1 Members of the Committee may from time to time as needed, participate as an observer for the recruitment of the Fire Chief for appointment by the Municipal Councils of Aurora and Newmarket, by by-law. 8.2 The Fire Chief shall be responsible for the overall administration of the Department and shall hold office pursuant to the employment policies and practices for permanent full-time non-union positions of Newmarket and in accordance with the requirements of the Fire Protection and Prevention Act, 1997. 8.3 The Fire Chief shall adhere to the Administrative Policies and Procedures, including purchasing, personnel and all other administrative matters as established by the Town of Newmarket, from time to time, in the operation of the Department and for the purposes of determining applicable authority for actions, the Fire Chief shall have all of the authorities conferred thereby upon Department Heads. 8.4 The Fire Chief shall have the authority, on behalf of Newmarket, to retain and remove such employees as may be required for the proper operation of the Department, within the approved staff complement as established through the Strategic Plan, and to take disciplinary action against such employees where required, all subject to any collective agreement which may be in force from time to time. 8.5 The staffing levels set out in the Strategic Plan and in any collective agreement which may be in force from time to time shall be adhered to unless otherwise negotiated through the collective agreement process. 8.6 The collective agreement must be submitted for approval of and ratification by the Municipal Council of Newmarket. 8.7 It is understood and agreed by the Parties that the Committee shall not negotiate any collective agreements, but that the Fire Chief and the Human Resources staff of Newmarket shall be the representatives of Newmarket for the purposes of negotiation. 8.8 Those staff members delegated fire prevention responsibilities, including Fire Code inspection duties under the Fire Protection and Prevention Act, 1997, shall be appointed by both Municipal Councils, by by-law. 9. Further Powers of the Committee Page 218 of 265 9.1 The Committee shall direct the Fire Chief in the performance of his management duties but not with respect his statutory duties as Fire Chief under the Fire Protection and Prevention Act, 1997, as amended, and no individual member of the Committee shall give orders or directions to any employee, including the Fire Chief. 9.2 The Chief Administrative Officer for Newmarket shall monitor the performance of the Fire Chief and, will provide feedback to the Fire Chief; ensuring that all Members of both Municipal Councils have had the opportunity to provide input to the CAO. Performance feedback to the Fire Chief will be conducted as per the practices of the Town of Newmarket, as necessary. 9.3 The Committee shall have no authority to modify or revise the terms of this Agreement but may make recommendations to the Municipal Councils in this regard. 9.4 The Committee is hereby authorized to meet with representatives of other municipalities that are interested, with the objective of expanding the service area of the Department for the provision of fire and emergency services beyond Aurora and Newmarket. Following such discussions, the Committee shall report to the Municipal Councils concerning proposed amendments to this Agreement resulting from the proposed admission of future Parties. 10. Indemnity and Insurance 10.1 Newmarket agrees to maintain adequate general liability insurance in an amount of not less than ten million dollars ($10,000,000) against legal liability that may result from the activities and operations of the Department and/or the Committee and to ensure that all policies of insurance are endorsed to provide that Aurora is named as an additional insured. It is hereby agreed that the cost of the said insurance is an operational cost of the Department and shall be included in the operational budget. 10.2 Newmarket hereby agrees to indemnify and hold harmless Aurora against all actions, suits, claims, demands, losses, costs, charges and expenses including legal costs (hereinafter the "claims"), arising out of or in consequence of the activities and operations of the Department and/or the Committee save for such claims caused by either the negligence of or breach of this Agreement by Aurora. The terms and provisions of this Subsection shall survive any termination of this Agreement. 10.3 The Parties hereby agree that any and all liability resulting from all actions, suits, claims, demands, losses, costs, charges and expenses arising out of actions, incidents, grievances or investigations which occurred prior to the Effective Date against any party shall remain the sole liability of that party, shall not be transferred hereunder and that party shall wholly indemnify the other party with respect to any and all liability, including defence and legal costs pertaining thereto. 11. Resolution of Disputes 11.1 If there is dispute between the Parties to this Agreement with respect to its interpretation or application or an alleged violation, the Parties, as represented by their respective Chief Administrative Officers or such persons as they may direct, hereby agree to meet and discuss the matter within five (5) days following receipt of notice by one Party to the other with the objective of resolving any dispute. For clarity, it is agreed that either Party has the right to dispute the failure to meet or maintain service levels or its proportionate share of the budget, but that no matter involving the establishment of or modification to budgets or relating to human resource matters or matters arising from any collective agreements which shall be Page 219 of 265 resolved by Newmarket, can be the subject of any dispute or referral to arbitration. 11.2 Following meetings of the Parties as provided for above, in the event that a mutually satisfactory resolution is not achieved within sixty (60) days following the receipt of the above notice by the other Party, either Party may issue a Notice Requesting Arbitration to the other in which event the Parties shall proceed to Binding Arbitration and the provisions for proceeding with Binding Arbitration set out within Schedule C, attached hereto and forming a part of this Agreement, shall be followed. 11.3 Notwithstanding that a matter has been referred to dispute resolution under the provisions of this Section, the Parties shall throughout the period of dispute resolution endeavour to perform their respective obligations under the terms of this Agreement to the best of their abilities. 12. Term and Termination 12.1 This Agreement shall come into force commencing on the Effective Date and shall continue in force for a period of ten (10) years. 12.2 This Agreement shall automatically renew for successive additional terms of ten (10) years each unless either Party provides written notice not less than eighteen (18) months in advance of the last day of the then current ten (10) year term, in which case this Agreement shall terminate on the last day of the then current ten (10) year term. 12.3 In the event this Agreement is terminated, upon termination the Committee shall be dissolved. Notwithstanding the dissolution of the Committee, Newmarket covenants and agrees to maintain the records of the Committee for not less than ten (10) years following dissolution of the Committee. 12.4 In the event of termination of this Agreement, all jointly owned property shall be valued at its fair market value as at the date of termination and the property shall be divided between the Parties in proportions equal to the proportions in which they each contributed to the annual budget of the Board in the final year, or portion thereof, of the operation of this Agreement, unless the Parties otherwise agree in writing. 12.5 In the event of termination of this agreement, or if for any other reason Newmarket ceases to provide all or part of fire and emergency services within the municipal boundaries of Aurora, the Parties agree that all members of the Newmarket Professional Firefighters Association, or its successor, shall be guaranteed employment with one of the successor fire departments with no loss or diminution in seniority, rank, benefits, salary or any other terms and conditions of employment, and the provisions of the collective agreement with the Newmarket Professional Firefighters Association shall be binding on both Newmarket and Aurora respectively. For clarity, it is agreed that all firefighters employed by Newmarket immediately prior to January 1, 2002 will remain employed by Newmarket, all firefighters employed by Aurora immediately prior to January 1, 2002 will be employed by Aurora and all new firefighters employed by Newmarket after January 1, 2002 will be employed by either Newmarket or Aurora on such basis and subject to terms and conditions as will be negotiated by Newmarket and Aurora. The Parties agree that any transition or implementation costs incurred to give effect to the requirements of this paragraph shall be paid by each Party in accordance with each Party’s proportionate share of that year’s budget. Page 220 of 265 12.6 The terms and provisions of this Section and Section 10 shall survive any termination of this Agreement. 13. Transition Costs and Prior Agreements 13.1 The Parties acknowledge that in order to ensure that this Agreement may become effective on the Effective Date, the Parties may incur costs between the date of this Agreement and the Effective Date. The Parties agree that the Consolidated Fire and Emergency Services Agreement dated May 10, 2021, shall apply to such costs until the Effective Date set out herein. 13.2 The Parties further confirm that the Consolidated Fire and Emergency Services Agreement dated November 1, 2001 was effective until 12:00 am on May 10, 2021 as it was thereafter replaced with the updated Consolidated Fire and Emergency Services Agreement dated May 10, 2021. 13.3 Any liability or cost issue which arose prior to the Effective Date shall be determined by the particular agreement in place between the Parties when such liability or cost issue arose. 13.4 All budgeting and operational decisions made under the authority of the Consolidated Fire and Emergency Services Agreement dated May 10, 2021, that by necessity extend in time past the Effective Date are incorporated and adopted as decisions made under the authority of this Agreement until such decisions expire or are otherwise amended or revised. 14. Notice 14.1 Any notice which is permitted or required pursuant to this Agreement shall be in writing and shall be served personally or by registered mail upon the Clerk of each of the Parties at the following addresses: The Corporation of the Town of Aurora 100 John West Way, P.O. Box 1000 Aurora Ontario L4G 6J1 Attention: Clerk Corporation of the Town of Newmarket 395 Mulock Drive, P.O. Box 328, Station Main Newmarket, ON L3Y 4X7 Attention: Clerk 15. Severability 15.1 In the event that any covenant or term of this Agreement should at any time be held by any competent tribunal to be void or unenforceable, then the Agreement shall not fail, but the covenant, provision or term shall be deemed to be severable from the remainder of this Agreement, which shall otherwise remain in full force and effect. 16. Estoppel 16.1 No Party or Parties shall call into question, directly or indirectly, in any proceedings whatsoever in law or in equity or before any administrative tribunal, the right of the Parties or any of them to enter into this Agreement or the enforceability of any term, agreement, provision, covenant and/or condition contained in this Agreement, and this clause may be pleaded as an estoppel as against any such Party in any proceedings. Page 221 of 265 17. Successors and Assigns This Agreement shall ensure to the benefit of and be binding upon the Parties and their respective successors and assigns. 18. Countersigning This Agreement may be executed in counterparts, each of which shall be deemed to be an original and all of which taken together shall be deemed to constitute one and the same instrument. Counterparts shall be accepted in original or in electronic form in accordance with the provisions of the Electronic Commerce Act, 2000, S.O. 2000, as amended (including without limitation through DocuSign), and the Parties to this Agreement adopt any signatures received by electronic mail as original signatures of the Parties. IN WITNESS WHEREOF each of the Parties hereto has affixed its corporate seal by the hands of its proper officers on the date inscribed on the first page of this Agreement. SIGNED, SEALED AND EXECUTED THE CORPORATION OF THE TOWN OF AURORA ) ) ______________________ Tom Mrakas, Mayor ) ) ) ) ______________________ Michael DeRond, Town Clerk CORPORATION OF THE TOWN OF NEWMARKET ) ) ______________________ John Taylor, Mayor ) ) ) ) ______________________ Lisa Lyons, Town Clerk Page 222 of 265 SCHEDULE A TERMS OF REFERENCE FOR THE COMMITTEE MISSION PURPOSE AND OBJECTIVE The Committee is charged with the responsibility of providing and administering a borderless single tier level of fire protection and prevention services throughout the entire geographic area for both the Towns of Aurora and Newmarket, in accordance with the Consolidated Fire Services Agreement, as well as the obligations contained in the Fire Protection and Prevention Act as amended and any regulations passed thereunder. Although accountable to both the Council of the Town of Aurora and the Town of Newmarket, it is the responsibility of Committee members to make decisions which shall favour neither municipality, but will provide an equal level of service to all of the combined residents of both municipalities. Mission Statement Excellence in the provision of preventative and protective fire and emergency services to the communities of Aurora and Newmarket. 1. RESPONSIBILITIES OF THE COMMITTEE The Committee shall be delegated the following responsibilities in fulfilling the mission statement: 1. Conduct planning for the provision of effective and efficient fire and emergency services, in accordance with the Consolidated Fire Services Agreement including fire suppression, fire prevention, fire safety, education, communication, training of persons involved in the provision of fire protection services, rescue and emergency services and delivery of all these services, in a fiscally prudent manner within the municipalities; 2. Present & maintain a Fire & Emergency Services Strategic Plan to meet the community needs and provide strategic direction for approval of the Municipal Councils; 3. Recommend service levels, capital budgets, and operating budgets in accordance with the consolidated Fire Services Agreement and the approved Fire & Emergency Services Strategic Plan; 4. Administer the provision of fire services to the municipalities in accordance with the approved plans and budgets including the provision and use of facilities, equipment, human resources and programs; 5. Ensure that any agreements currently in effect relating to communications services and mutual aid with other municipalities are maintained and properly performed; 6. Provide regular and proactive information to the Councils of the participating municipalities on the operations of the consolidated fire services 2. ESTABLISHMENT OF COMMITTEE The Committee shall provide and administer fire protection and preventative services for both municipalities in accordance with the Consolidated Fire Services Agreement. Page 223 of 265 Membership The Committee shall total six (6) members, composed of three (3) members of the Municipal Council of Aurora and three (3) members of the Municipal Council of Newmarket, whose terms shall be concurrent with the term of the Councils which appointed them. Members are encouraged to serve no more than two (2) consecutive terms on the Committee to allow the opportunity for new members of the Municipal Councils to serve on the Committee. Any member may be removed or replaced at any time by the municipality on whose behalf the member was appointed. No compensation shall be paid to the members in respect of their service on the Committee. In an election year no meeting of the Committee shall be convened during that period of time between the municipal election and the appointment of the newly elected Members of Council to the Committee. The Committee shall prepare a report/minutes outlining the Committee’s activities to each Municipal Council following each meeting. Chair/Vice-Chair The Joint Council Committee shall, by motion, appoint a Chair and Vice-Chair from its members at the beginning of the term and mid-term. At any given time the Chair and Vice-Chair shall not both be members from the same municipality and the appointments shall rotate biannually (i.e. where an Aurora member is Chair, the next Chair shall be a Newmarket member and vice versa.) Each shall serve for a two (2) year term, unless a shorter term is determined by the Committee. Duties of the Chair x Call the meeting to order as soon after the hour fixed for the holding of the meeting as quorum is present x Announce the business of the Committee in the order in which it appears on the agenda x Request for members to announce any disclosures of conflicts of interest x Receive and submit all motions moved and seconded by a member x Put to a vote all questions, which have been moved and seconded, or otherwise arise in the course of the proceedings and announce the results x Decline to put to a vote any motion not in order x Confine members engaged in debate within the rules of order x Enforce the observance of order and decorum among members x Name any member persisting in breach of the rules of order x Receive all messages and other communication and announce them to the Board x Rule on points of order x Adjourn or suspend the meeting in the event of a grave disorder x Designate the member who has the floor x Have a vote in all matters of the Committee Committee Secretariat The Municipal Clerk of the Town of Newmarket, or their designate, shall serve as the Secretary to the Committee, and shall be present at all meetings, and shall be responsible to maintain custody of all records, minutes, agreements and any other documents associated with the Committee. The agenda shall be prepared by the Secretary of the Committee in consultation with the Fire Chief or, in their absence, the Deputy Fire Chiefs. Page 224 of 265 Procedures Unless otherwise provided for in these terms of reference, the Procedure By-law of the Town of Newmarket shall apply to the proceedings of the Committee. Meetings Committee approves a schedule of regular meetings each calendar year, which may be amended from time to time. A schedule shall be developed by the Secretariat and presented to members for their agreement. The location of meetings will be held in hybrid mode where members can participate electronically or in person at the Town of Newmarket, unless otherwise determined by the Chair. Committee meetings may be live streamed on the Town of Newmarket’s website. Notice of meetings shall be provided by circulating the agenda to each member not less than five (5) business days prior to the meeting. Special meetings may be called with 24 hours notice by the Chair, Newmarket or Aurora CAO or by the Fire Chief or the Deputy Fire Chiefs at the Request of the Fire Chief. Meetings conducted by the Committee shall be open to the public, subject to the following, and notice of a meeting that is closed to the public shall be provided on the agenda. The Committee may exclude the public from all or part of a meeting where a matter to be considered includes: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Page 225 of 265 A meeting or part of a meeting shall be closed to the public if the subject matter being considered is, (a) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or (b) an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of the Municipal Act, 2001, or the investigator referred to in subsection A meeting of the Committee may be closed to the public if the following conditions are both satisfied: 1. The meeting is held for the purpose of educating or training the members. 2. At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. Quorum In order to constitute a quorum, at least two (2) members appointed by Newmarket and two (2) members appointed by Aurora shall be present at all times, and all matters shall be decided by a majority vote of the members attending, each of whom shall have one (1) vote including the Chair. Majority Any decision or recommendation of the Committee shall require the following: a) The concurring vote of a majority of the members present, and b) A concurring vote from at least one representative of each municipality. A tie vote is considered defeated. 3. ROLE OF THE COMMITTEE The Committee shall make recommendations in accordance with the Consolidated Fire Services Agreement with respect to the service standards namely; x fire & emergency services strategic plan x annual capital & operating budgets x labour contracts and amendments x fire communication services and mutual aid agreements x purchases or contracts related to fire services Notwithstanding the above referenced responsibilities, the Town of Newmarket shall be responsible for any negotiations and execution of agreements related to any labour relation contracts and amendments thereto. The Committee will be responsible for coordinating the “Central York Fire Services”. The Committee shall ensure the efficient and proper delivery of Fire and Emergency Services throughout the municipal boundaries of Aurora and Newmarket in accordance with the Consolidated Fire Services Agreement and Page 226 of 265 service standards approved by the Council of both municipalities including and extending to the following: a) establish a program in the municipalities, which must include public education with respect to fire safety and certain components of fire prevention; b) establish and maintain annual fees for services schedule; c) engage in mutual aid relationships with adjacent Fire and Emergency Services providers in York Region; d) provide a tiered response to emergency events in Aurora and Newmarket; e) examine the feasibility of providing Fire and Emergency Services to other municipalities and the receipt of like services from other municipalities, subject to the collective bargaining agreement; f) meet all obligations and responsibilities of Aurora and Newmarket under the Fire Protection and Prevention Act, as amended and any regulations thereunder; g) consider the recommendations of the Fire Marshal concerning the operation of the Department and delivery of services to Aurora and Newmarket and report to the Municipal Council of the parties concerning these recommendations h) from time to time as needed, participate in the process for the recruitment of a Fire Chief; i) develop, with the Fire Chief, an ongoing communications process, including a quarterly report between the Department and the Municipal Councils; j) review departmental organization; and k) review such other matters as the Municipal Councils may determine. Notwithstanding the above referenced functions, the Committee shall not interfere with any of the Fire Chief’s statutory duties. The Committee shall review and maintain a Fire and Emergency Services Strategic Plan that would establish and harmonize service levels throughout Aurora and Newmarket and standardize operating procedures for the Department. The Committee shall be responsible for providing at no time less than the current level of service in existence for the delivery of Fire & Emergency Services of each municipality, at the time of the effective date of this agreement. The Committee may meet with any other municipalities that are interested, with the objective of expanding the service area of the Committee for the provision of Fire and Emergency Services beyond Aurora and Newmarket and consolidating Regional Fire and Emergency Services. Following such discussions, the Committee shall report to Aurora and Newmarket concerning the proposed amendments to this Agreement to implement such arrangements. 4. ROLE OF THE FIRE CHIEF The Fire Chief shall act as the Department Head for the Department and shall have all of the powers and responsibilities as set out by the appointment by-laws of the participating municipalities, the job description, the Consolidated Fire Services Agreement and the Fire Protection and Prevention Act, 1997. For the purposes of the Consolidated Fire & Emergency Services Agreement, the Fire Chief shall be an employee of the Town of Newmarket. Notwithstanding this, the Fire Chief shall act as the Fire Chief for both the Town of Newmarket and Town of Aurora and shall report to both Councils through the Committee for the provision of fire protection services in accordance with the standards established by CYFS. In addition to this, the Fire Chief shall also have access to the Council of the Town of Aurora for the purpose of discussing Fire & Emergency Services related issues that may impact the Town of Aurora. 5. PURCHASING AND PROCUREMENT Page 227 of 265 The purchase of equipment, materials and services for the operation of the CYFS. shall be governed by the Town of Newmarket Purchasing Policies and Procedures, and the provisions of the collective bargaining agreement. The Town of Newmarket is hereby authorized to execute any documents and agreements for the Central York Fire Services, which have been authorized by the Committee or the Fire Chief. The Committee shall have the authority of the “Municipal Council”, as outlined in the Town of Newmarket Purchasing Policies and Procedures, to approve expenditures for the operation of the Department, including the acquisition of capital property, equipment, rolling stock and supplies subject to the approved capital and operating budgets. The Fire Chief shall have authority as the “Department Head” to approve expenditures for the operation of the Department, including the acquisition of equipment, rolling stock and supplies subject to the approved capital and operating budgets. Such authority shall be exercised in accordance with the spending level authority, financial controls as outlined in the Newmarket Purchasing Policies and Procedures. 6. BUDGET The Committee, in consultation with the Fire Chief, shall prepare draft annual operating and capital budgets setting out estimated operating and capital costs and projected revenue for the Department, in accordance with the Consolidated Fire Services Agreement and the approved Fire and Emergency Services Strategic Plan. The estimates shall be submitted to each of the Municipal Council of Aurora and Newmarket for approval. Page 228 of 265 SCHEDULE B STATEMENT OF FINANCIAL PRINCIPLES FIRE/EMERGENCY SERVICES CONSOLIDATION PROJECT Financial Principles All financial decisions will be guided by the following principles: General: 1. The amalgamated Fire and Emergency service will be coordinated through the Joint Council Committee with consistent service standards for the entire area. 2. Budgeted expenditures and revenues, including capital purchases, will be consolidated with each municipality bearing their share of the net costs (total expenditures less total revenue) based on the cost allocation methodology attached. 3. Any annual operating surplus or deficit will be allocated to/from a stabilization reserve account with initial funding of such stabilization fund to be borne by each municipality based on the cost allocation methodology attached. 4. Integrated fire services are expected to improve service levels and contribute toward significant cumulative savings due to: x Shared capital and operating resources; x Minimization of administrative duplication 5. The allocation of the aggregate annual costs to be avoided through the consolidation of fire/emergency services will be blended to ensure that both municipalities realize favourable benefits. Capital: 6. An independent, third party will evaluate significant (over $5,000) individual pieces of equipment as to their condition and current value prior to the merger. 7. Buildings will be owned by each municipality and not included in the significant capital assets evaluation. 8. The municipality whose capital assets (excluding buildings) are not sufficient to meet their percentage contribution to the merged services will make a capital contribution(s) at some time in the future to bring their contribution up to the defined cost allocation percentage. Operating: 9. There will be a budget line for corporate overhead costs including: x Clerical and administrative support of the JCC x Human resources including recruitment, labour relations, etc. x Support of Information technology and telecommunications equipment/networks x Payroll x Legal x Financial including budget, audit, accounts payable and accounts receivable 10. Revenue from Building Plan review and from Ambulance Services rental of space will be forecast for each municipality and included in shared revenue. Page 229 of 265 11. Insurance of all assets except buildings will be a merged cost. Each municipality will own and insure their Fire Services buildings. All other operating costs will be treated as merged costs that will be subject to the defined cost allocation methodology. Cost Allocation Methodology Costs of operating the amalgamated fire service will be paid by each municipality based on the average of the following 3 calculations, equally weighted, at December 31, (and/or of each year). Payments will be made quarterly on February 15, May 15, August 15 and November 15 x Total assessment of municipality / Total assessment of both municipalities x Total population of municipality / Total population of both municipalities x Total calls for emergency response of municipality / Total calls for emergency response of both municipalities Page 230 of 265 SCHEDULE C RULES OF ARBITRATION Jurisdiction and Scope 1. The Arbitral Tribunal (as defined below) appointed under these Rules will apply the provisions of the Arbitration Act of Ontario to any Arbitration conducted under this agreement except to the extent they are modified by the express provisions of these Rules. 2. Each Party acknowledges: (a) it will not apply to the Courts of Ontario or any other jurisdiction to attempt to enjoin, delay, impede or otherwise interfere with or limit the scope of the Arbitration or the powers of the Arbitral Tribunal; and (b) the award of the Arbitral Tribunal will be final and conclusive and there will be no appeal; therefrom whatsoever to any court, tribunal or other authority. 3. The Arbitral Tribunal has the jurisdiction to deal with all matters relating to a Dispute including, without limitation, the jurisdiction: (a) to determine any question of law, including equity; (b) to determine any question of fact, including questions of good faith, dishonesty or fraud; (c) to determine any question as to the Arbitral Tribunal’s jurisdiction; (d) to order any Party to furnish further details, whether factual or legal, of that Party’s case; (e) to proceed in the Arbitration notwithstanding the failure or refusal of any Party to comply with these Rules or with the Arbitral Tribunal’s orders or directions, or to attend any meeting or hearing, but only after giving that Party written notice the Arbitral Tribunal intends to do so; (f) to receive and take into account such written or oral evidence tendered by the Parties as the Arbitral Tribunal determines is relevant, whether or not admissible in law; (g) to make one or more interim awards including, without limitation, orders to secure any amount relating to the Dispute; (h) to order the Parties to produce to the Arbitral Tribunal and to each other for inspection, and to supply copies of any documents or classes of documents in their possession, power or control that the Arbitral Tribunal determines to be relevant; and (i) to express awards in any currency. Page 231 of 265 Place of Arbitration 4. Unless otherwise agreed, the Arbitration will be conducted in the Regional Municipality of York in the Province of Ontario at the location determined from time to time by the Arbitral Tribunal, but the Arbitral Tribunal may meet in any other place the Arbitral Tribunal considers necessary for consultation, to hear witnesses, experts or other Parties, or for the inspection of documents, goods or other property. Appointment of Arbitral Tribunal 5. As used in these Rules, the term “Arbitral Tribunal” means the Sole Arbitrator appointed under these Rules or the Arbitral Tribunal appointed under these Rules, as the case may be. 6. The Arbitration will be commenced by delivery of a Notice Requesting Arbitration (the “Complaint”) by the Claimant to the Respondent. The Complaint must describe the nature of the Dispute. 7. The Claimant and the Respondent may agree in writing upon the appointment of a single Arbitrator who will determine the Dispute acting alone (the “Sole Arbitrator”) or upon the appointment of a three (3) member Arbitral Tribunal. If within five (5) days of the giving of the Complaint, the Claimant and the Respondent do not reach agreement on the appointment of the Sole Arbitrator, and then each of the Claimant and the Respondent may appoint an Arbitrator and provide the other Party with written notice of such appointment. If one Party does not provide such written notice, then the arbitrator who has been appointed by the other Party will be the Sole Arbitrator and will constitute the Arbitral Tribunal. 8. If the Claimant and the Respondent each appoint an Arbitrator under Section 7 of these Rules, then, within five (5) days of the appointment of such Arbitrators, such Arbitrators shall choose a third Arbitrator as chair (the “Chair”) and give notice to the Claimant and the Respondent of such appointment, failing which the Chair may be appointed by a Judge of the Ontario Court (General Division) on the application of either the Claimant or the Respondent, on notice to the other. Upon giving of notice by the Arbitrators of the appointment of the Chair, or the appointment by a Judge of the Chair, as the case may be, the Chair and the other Arbitrators previously appointed will constitute the Arbitral Tribunal. 9. Any decision of the Arbitral Tribunal (including, without limitation, its final award made with respect to a Dispute or with respect to any aspect of, or any matter related to, the Arbitration (including; without limitation, the procedures of the Arbitration) will be made by either the Sole Arbitrator or by a majority of the Arbitral Tribunal, as the case may be. All decisions of the Arbitral Tribunal with respect to a Dispute, except procedural decisions, will be rendered in writing, and contain a recital of the facts upon which the decision is made and the reasons. Pre-Arbitration Meeting 10. The Parties shall meet with the Arbitral Tribunal within seven (7) days of the constitution of the Arbitral Tribunal for a pre-arbitration meeting to: (a) identify the issues in dispute; (b) discuss the procedure to be followed in the Arbitration; (c) establish time periods for taking certain steps, including the dates, time and location of the Arbitration; and (d) deal with any other matter that will assist the Parties to settle their differences and assist the Arbitration to proceed in an efficient and expeditious manner. Page 232 of 265 11. The pre-arbitration meeting may take place by conference telephone call. 12. The Arbitral Tribunal shall record any agreements or consensus’ reached at the pre-arbitration meeting and shall, within three (3) days of that meeting, send a copy of that document to each of the Parties or their representative. Conduct of the Arbitration 13. Subject to the Rules in this Schedule, the Arbitral Tribunal may conduct the Arbitration in the manner the Arbitral Tribunal considers appropriate, but each Party shall be treated fairly and shall be given full opportunity to present a case. 14. Under this Schedule, the power of the Arbitral Tribunal includes, but is not limited to: a. ordering the Arbitration to be conducted by documents only, or with limited oral hearings; b. controlling or refusing discovery examinations; c. determining in what order issues will be dealt with; d. limiting or extending the extent of document disclosure; e. requiring further particulars of the claim and the issues advanced; f. requiring earlier disclosure of intended witnesses and documents; g. limiting the number of experts or refusing to allow expert evidence; h. requiring the use of a single independent expert to deal with a particular issue or any number of issues; i. requiring experts to file written reports in place of giving oral testimony; j. requiring expert reports earlier in the process than required under this Schedule; k. determining when and in what order experts will be heard; l. setting dates, times and locations for the Arbitration’ m. ordering pre-arbitration meetings as required; n. fixing and awarding costs, including solicitor/client costs and the costs of the Arbitration. Exchange of Documents 15. Within fifteen (15) days of the pre-arbitration meeting, or if the Parties agree that no pre-arbitration meetings will be held, within fifteen (15) days after the Arbitral Tribunal has been constituted, the Claimant shall send a written statement to the Respondent and the Arbitral Tribunal outlining the facts supporting the claim of the Claimant, the points at issue, and the relief or remedy sought. 16. Within fifteen (15) days after the Respondent receives the Claimant’s statement, the Respondent shall send a written statement to the Claimant and the Arbitral Tribunal outlining the Respondent’s defence, the facts supporting the defence, the Defendant’s positions on the points at issue and the relief or remedy sought, and a written statement of the Respondent’s counterclaim, if any. 17. The Respondent, by counterclaims, shall send a written statement to the Claimant and the Arbitral Tribunal outlining the Respondent’s defence to the counterclaim within fifteen (15) days after the Respondent receives the counterclaim. Page 233 of 265 18. Each Party shall submit with the Party’s statement a list of the documents upon which the Party intends to rely and the list of documents shall describe each document by specifying its document type, date, author, recipient and subject matter. Amendment of or Supplemental Claim 19. The Arbitral Tribunal may, on application of a Party or on the Arbitral Tribunal’s own motion, order a Party to produce any documents the Arbitral Tribunal considers relevant to the Arbitration within a time the Arbitral Tribunal specifies and, where such an order is made, the other Party may inspect those documents and make copies of them. Production of Documents 20. The Arbitral Tribunal may, on application of a Party or on the Arbitral Tribunal’s own motion, order a Party to produce any documents the Arbitral Tribunal considers relevant to the Arbitration within a time the Arbitral Tribunal specifies and, where such an order is made, the other Party may inspect those documents and make a copies of them. 21. Each Party shall make available to the other for inspection and copying any documents upon which the Party intends to rely. Agreed Statement of Facts 22. The Parties shall, within a period of time specified by the Arbitral Tribunal identify those facts, if any, which are not a dispute and submit to the Arbitral Tribunal an agreed statement of facts. Arbitration Hearings 23. The Arbitral Tribunal shall set the dates for any oral hearings or meetings and shall give at least seven (7) days written notice of such hearings or meetings to the Parties. All oral hearings and meetings shall be held in private and all written documentation shall be kept confidential by the Arbitral Tribunal and the Parties and not disclosed to any other person, except by the consent of all Parties. Evidence 24. Each Party shall prove the facts relied upon to support the Party’s claim or defence. 25. If a Party is presenting evidence through a witness, the Party shall, no later than seven (7) days before the commencement of the oral hearing, advise the Arbitral Tribunal and the other Party of the name and address of the witness and provide a brief summary of the evidence to be given by the witness. 26. The written statement of an expert shall be given to the other Party and the Arbitral Tribunal at least fourteen (14) days before the commencement of the oral hearing. 27. The Arbitral Tribunal shall be the sole judge of the relevance and materiality of the evidence offered and the Arbitral Tribunal is not required to apply the legal rules of evidence. 28. All oral evidence shall be taken in the presence of the Arbitral Tribunal and all the Parties, except where any of the Parties is absent, in default or has waived the right to be present. 29. The Parties shall prepare books containing all of the documents to be introduced at the oral hearing and shall submit those books to the other Party and to the Page 234 of 265 Arbitral Tribunal no later than fourteen (14) days before the commencement of the oral hearing. 30. The Parties are deemed to have consented to the authenticity of all documents contained in the document books, unless the Party gives notice of objection within seven (7) days of the oral hearing to the other Party and the Arbitral Tribunal. 31. The Arbitral Tribunal may allow a Party to introduce into evidence at the oral hearing a document which was not disclosed or submitted at least fourteen (14) days before the commencement of the hearing, but the Arbitral Tribunal may take that failure into account at the time the Arbitral Tribunal fixes any costs. Examination of Parties 32. At an oral hearing, the Arbitral Tribunal may order a Party, or a person claiming through a Party, to submit to being examined by the Arbitral Tribunal under oath and to submit all the documents that the Arbitral Tribunal requires. Witnesses 33. The Arbitral Tribunal may determine the manner in which witnesses are to be examined and may require a witness, other than a Party or the Party’s representative, to leave the oral hearing during the testimony of another witness. 34. Where the Arbitral Tribunal allows the evidence of a witness to be presented by a written statement, the other Party may require that the witness be present at an oral hearing for cross-examination. 35. The Arbitral Tribunal may call a witness on the motion of the Arbitral Tribunal, but where the Arbitral Tribunal calls a witness, the Parties have the right to cross- examine that witness and call evidence in rebuttal. Experts 36. The Arbitral Tribunal may appoint one or more experts to report on specific issues to be determined by the Arbitral Tribunal and may require a Party to give the expert any relevant information or the produce, or to provide access to, any relevant documents, goods or other property for inspection by the expert. 37. The Arbitral Tribunal shall communicate the expert’s terms of reference to the Parties. 38. Any dispute between a Party and an expert as to the relevance of the required information or the production of the information shall be referred to the Arbitral Tribunal for decision. 39. Upon receipt of the expert’s report, the Arbitral Tribunal shall inform the Parties of the contents of the report and the Parties shall be given an opportunity to express, in writing, their opinion on the report. 40. The expert shall, at the request of a Party, make available to that Party for inspection all documents, goods or other property in the expert’s possession which the expert was provided with in order to prepare the expert’s report and the expert shall provide that Party with a list of all documents, goods or other property not in the expert’s possession but with which the expert was provided in order to prepare the expert’s report, and a description and location of those documents, goods or other property. 41. If a Party requests or if the Arbitral Tribunal considers it necessary, the expert shall, after delivery of the expert’s written or oral report, be present at an oral hearing where the Parties will have the opportunity to cross-examine the expert and call evidence in rebuttal. Page 235 of 265 Default of Party 42. Where a Claimant, without sufficient cause, and after five (5) days written notice from the Arbitral Tribunal, fails to communicate the Claimant’s statement of claim within the required time, the Arbitral Tribunal may terminate the Arbitral Tribunal with respect to that claim. 43. Where the Respondent, without sufficient cause and after five (5) days written notice from the Arbitral Tribunal, fails to communicate the Respondent’s statement of defence within the required time, the Arbitral Tribunal shall continue the Arbitration. An award shall not be made solely on the default of the Respondent. The Arbitral Tribunal shall require the Claimant to submit such evidence as the Arbitral Tribunal may require for the making of the award. 44. Where a Party, without sufficient cause, fails to appear at an oral hearing or fails to produce documentary evidence, the Arbitral Tribunal may continue the Arbitration and the Arbitral Tribunal shall make an award based upon the evidence before the Arbitral Tribunal. 45. Where a Party, without sufficient cause, fails to comply with any order or direction of the Arbitral Tribunal or any requirement under the Arbitrations Act or this Schedule, the Arbitral Tribunal may grant such relief as the Arbitral Tribunal deems appropriate, including costs. General Powers of Arbitral Tribunal 46. The Arbitral Tribunal may: (a) order an adjournment of the proceedings from time to time; (b) make an interim order on any matter with respect to which the Arbitral Tribunal may make a final order; including an interim order for the preservation of property which is the subject matter of the dispute; (c) order “on site” inspection of documents, exhibits or other property; (d) at any time extend or abridge a period of time required in this Schedule or fixed or determined by the Arbitral Tribunal where the Arbitral Tribunal considers it just and appropriate in the circumstances. Representation 47. The Parties may be represented or assisted by any person during Arbitration. 48. Where a Party intends to be represented or assisted by a lawyer, the Parties shall, in writing, advise the other Party of the lawyer’s name and the capacity in which the lawyer is acting, at least five (5) days before any scheduled meeting or hearing. Award of Arbitral Tribunal 49. Unless the Parties otherwise agree, the award of the Arbitral Tribunal must be made within ninety (90) days of the first Arbitral Tribunal meeting. 50. The award of the Arbitral Tribunal will be rendered in writing and will contain a recital of the facts upon which the award is made and the reasons. 51. In the event the award of the Arbitral Tribunal includes a requirement for payment of a sum of money by one Party to the other, it shall include a determination of the date by which such payment shall be made. Miscellaneous 52. The language of the Arbitration will be English. Page 236 of 265 53. Nothing contained in these rules prohibits a Party from making an offer of settlement during the course of the Arbitration. 54. The award of the Arbitral Tribunal shall include a determination of the allocation between the Parties of the costs of the Arbitration. In determining the allocation between the Parties of the costs of the Arbitration, including the professional fees of the Arbitral Tribunal and the administrative costs associated with the Arbitration, the Arbitral Tribunal may invite submissions as to costs and may consider, among other things, an offer of settlement made by a Party to the other Party prior to or during the course of the Arbitration. Unless otherwise directed by the Arbitral Tribunal, all costs of the Arbitral Tribunal will be paid equally by the Claimant and the Respondent. Page 237 of 265 SCHEDULE D FIRE AND EMERGENCY SERVICES STRATEGIC PLAN Please visit Central York Fire Services website for details of the plan http://www.cyfs.ca/about-us/pages/master-fire-plan.aspx Page 238 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 1001 St. John’s Sideroad (File No. ZBA-2012-12). Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By- law was appealed to the Ontario Municipal Board (the “OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Planning Act, providing that any part of the Zoning By-law not in issue in the appeal shall be deemed to have come into force on the day the Zoning By-law was passed; And whereas the OMB and the Local Planning Appeal Tribunal (the “LPAT”) is continued under the name Ontario Land Tribunal (the “Tribunal”), and any reference to the Ontario Municipal Board or OMB or Local Planning Appeal Tribunal or LPAT is deemed to be a reference to the Tribunal; And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Zoning By-law be and is hereby amended to replace the “Rural RU” zoning category applying to the lands shown in hatching on Schedule “A” attached hereto and forming part of this By-law with “Detached Fourth Density Residential (R4-439) Exception Zone”, “Private Open Space (O2-561) Exception Zone” and “Environmental Protection (EP) Zone”. 2. Section 24.439 of the Zoning By-law be and is hereby deleted and replaced with the following: “24.439 Detached Fourth Density Residential (R4) Exception Zone (439) Parent Zone: R4 Exception Zone: (439) Map: Schedule ‘A’, Map No. 8 Previous Zone: (R2- 100, RU) Previous By-laws: 6000-17 Municipal Address: 929 St. John’s Sideroad, 1001 St. John’s Sideroad Legal Description: CON 2 Pt Lot 25 and RP 65R28793 Part 4, CON 2 PT LOT 25 (from CityView data, for information purposes only) 24.439.1 Permitted Uses • one detached dwelling per lot Page 239 of 265 By-law Number XXXX-25 Page 2 of 6 • a home occupation, excluding a teaching and musical instruction studio 24.439.2 Zone Requirements 24.439.2.1 Lot Specifications Lot Area (minimum) 315.0 square metres Lot Frontage (minimum) 11.7 metres 24.439.2.2 Siting Specifications Front Yard for main building (minimum) 4.5 metres Rear Yard (minimum) 6.0 metres Interior Side Yard (minimum) One side Other side 1.2 metres 0.6 metres Exterior Side Yard (minimum) Main building Garage 3.0 metres 6.0 metres Garage Setback (minimum) 9.25 metres (garage accessed by single driveway intersected by a sidewalk) 6.0 metres (garage accessed by single driveway not intersected by a sidewalk) 6.0 metres (garage accessed by double driveway either intersected by a sidewalk or not intersected by a sidewalk) Notwithstanding any other provisions to the contrary, a single driveway shall be defined as a driveway less than 5.4 metres in width, and a double driveway shall be defined as a driveway between 5.4 metres and 6.0 metres in width. The provisions of Section 5.6.1 shall also apply.” Notwithstanding any other provisions to the contrary, the habitable ground floor front wall or porch face shall be either flush with or project in front of the garage. Notwithstanding any other provisions to the contrary, on a multi-storey dwelling, that portion of the front wall of the main building located above an attached garage, for no less than 60% of the garage width, shall not be set back more than 2.5 metres from the front wall of the garage. Notwithstanding any other provisions to the contrary, the habitable ground floor front wall or porch face shall be either flush with or project in front of the garage. Notwithstanding any other provisions to the contrary, on a multi-storey dwelling, that portion of the front wall of the main building located above an attached garage, for no less than 60% of the garage width, shall not be set back more than 2.5 metres from the front wall of the garage. Page 240 of 265 By-law Number XXXX-25 Page 3 of 6 Notwithstanding any provisions to the contrary, the minimum required distance separation between the walls of any two detached dwellings shall be 1.2 metres. Where the distance between the walls of two detached dwellings is less than 3.0 metres, no window below grade or door below grade is permitted in any such wall. 24.439.2.3 Building Specifications Lot coverage (maximum) 45.0 percent Height (maximum) 11.0 metres Interior Garage Length (minimum) 6.0 metres Interior Garage Width (minimum) 2.9 metres Interior Garage Width (maximum) 6.0 metres Floor Area (minimum) 110.0 square metres 24.439.3 Encroachments Open-side roofed porches, balconies, uncovered terraces, patios and decks not exceeding 3.0 metres above grade with or without foundation 2.0 metres into required front and exterior side yards (provided that no part of the porch is located closer than 2.0 metres to the front lot line; steps may encroach into required front yard provided they are not closer than 1.0 metre to front and exterior lot lines). Open-side roofed porches, balconies, uncovered terraces, patios and decks not exceeding 3.0 metres above grade with or without foundations and steps 3.5 metres (into required rear yard) Bay, bow or box window may have maximum width of 4.5 metres with or without foundations, with following projection 0.6 metres in required front, exterior and rear yards Exterior side yard for building and garage abutting Regional Road 6.0 metres 24.439.4 Daylighting Triangle Notwithstanding any other provisions to the contrary, on a corner lot where a daylighting triangle has been conveyed to a public authority, the Exterior Side Lot Line and the front lot line shall be deemed to be the continued projection of the Exterior Side Lot Line and the front lot line to a point of intersection, for the purposes of calculating the required minimum front yard, and the required minimum exterior side yard requirements. Notwithstanding the provisions above, and any other provisions to the contrary, no building or structure shall be permitted to encroach within the daylighting triangle. 24.439.5 Parking Page 241 of 265 By-law Number XXXX-25 Page 4 of 6 a minimum of three (3) parking spaces shall be provided, of which a minimum of one (1) parking space shall be provided within a private garage per unit, and a minimum of two (2) parking spaces shall be provided, either in tandem or side by side, on the driveway, including that portion of the driveway that extends beyond the lot line.” 3.The Zoning By-law be and is hereby amended to add the following: “24.561 Private Open Space (O2) Exception Zone (561) Parent Zone: O2 Exception Zone: (561) Map: Schedule ‘A’, Map No. 8 Previous Zone: (RU) Previous By-laws: 6000-17 Municipal Address: 1001 St. John’s Sideroad Legal Description: CON 2 PT LOT 25 (From CityView data, for information purposes only) 24.561.2 Zone Requirements 24.561.2.1 Lot Specifications Lot Area (minimum) 40 square metres Lot Frontage (minimum) 20.0 metres” 4.This By-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. 5.If a building permit that is appropriate for the development has not been issued under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, for any building or structure so authorized within three (3) years from enactment of this By-law, then this By-law shall automatically repeal and if so repealed, the zoning of the lands will revert to the original zoning. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 242 of 265 By-law Number XXXX-25 Page 5 of 6 Explanatory Note Re: By-law Number XXXX-25 By-law Number XXXX-25 has the following purpose and effect: To amend By-law Number 6000-17, as amended, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Rural (RU) Zone” to “Detached Fourth Density Residential (R4-439) Exception Zone”, “Private Open Space (O2-561) Exception Zone” and “Environmental Protection (EP) Zone”. The effect of this zoning amendment will rezone the subject property to allow for the creation of a residential subdivision containing single detached lots with a minimum lot area of 315 square metres and a minimum lot frontage of 11.7 metres. A block of land to be reserved for open space use will be zoned with a site-specific exception to permit for reduced minimum lot area and frontage in the Private Open Space zone. Lands that have been identified to be ecologically sensitive will be zoned as Environmental Protection to restrict any future residential development. Page 243 of 265 By-law Number XXXX-25 Page 6 of 6 Schedule “A” Location: Part of Lot 25, Concession 25, Town of Aurora, Regional Municipality of York Subject Lands rezoned from “Rural (RU) Zone” to “Detached Fourth Density Residential (R4-439) Exception Zone”, “Private Open Space (O2- 561) Exception Zone” and “Environmental Protection (EP) Zone” Page 244 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend By-law Number 5285-10, as amended, to adopt Official Plan Amendment No. 34 (File No. OPA-2024-01). Whereas on September 28, 2010, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 5285-10, as amended, to adopt the Official Plan for the Town of Aurora (the “Official Plan”); And whereas authority is given to Council pursuant to the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”) to pass a by-law amending the Official Plan; And whereas the Council of the Town deems it necessary and expedient to further amend the Official Plan. Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Official Plan Amendment No. 34 to By-law Number 5285-10, as amended, attached and forming part of this by-law, be and is hereby adopted. 2.This By-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 245 of 265 By-Law Number XXXX-25 Page 1 of 5 Amendment No. 34 To the Official Plan for the Town of Aurora Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3. Implementation and Interpretation Part III – The Appendices Page 246 of 265 By-Law Number XXXX-25 Page 2 of 5 Part I – The Preamble 1. Introduction This part of the Official Plan Amendment No. 34 to By-law Number 5285-10 as amended (the “Amendment”) entitled Part 1 – the Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this Amendment is to change the land use designation from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection.” The provisions of this Amendment will allow for the proposed twenty-nine (29) unit townhouse dwelling development including seven (7) visitor parking spaces, and an Environmental Protection area at the southeast corner of the property. 3. Location The lands affected by this Amendment are located on the north side of Wellington Street West, east of Bathurst Street and west of McDonald/Murray Drive, municipally known as 7 Lacey Court; having a lot area of approximately 0.717 hectares (1.77 acres); and are legally described as Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R- Plan 65R11281, being PIN 03632-0017 (LT) (the “Subject Lands”). 4. Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Amendment is privately initiated and follows general provisions of the Aurora Official Plan including those policies and directives pertaining to “Local Corridors” and “Strategic Growth Areas” of the 2024 Aurora Official Plan. 4.2 The Amendment incorporates the lands into the “Stable Neighbourhoods” designation which, through the policies of the applicable “Local Corridors” overall, permits the proposed height and density of the development as of right. This is outlined in the Planning Justification Report and supporting materials submitted in support of this Amendment and related Zoning By-law Amendment. 4.3 Redevelopment of the site presents an opportunity for moderate intensification along the Wellington Street West Local Corridor and helps achieve the Town of Aurora’s pledge to build 8,000 units by 2031. 4.4 Only a portion of the Amendment affects the overall subject lands, which will be subject to a Consent to Sever application to create a new lot for the proposed development and will retain the existing Place of Worship on the north side of the property. 4.5 The Amendment facilitates the vision for development in Aurora as per the policies and directives of the approved and in-force 2024 Town of Aurora Official Plan. 4.6 The Town of Aurora is the approval authority for the Amendment. Page 247 of 265 By-Law Number XXXX-25 Page 3 of 5 Part II – The Amendment 1. Introduction This part of the Amendment, entitled Part II – The Amendment, consisting of the following text and attached maps, designated as Schedules “A”, constitutes Amendment No. 34 to the Official Plan. 2. Details of the Amendment The Official Plan be and is hereby amended as follows: Item (1): Schedule "B" - Land Use Plan, being part of the Town of Aurora Official Plan, be and is hereby amended by changing the designation for a portion of the subject property described as 7 Lacey Court, Town of Aurora in the Regional Municipality of York, from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, as shown on Schedule “A”, attached hereto and forming part of this Amendment. Item (2): Schedule "H", Site Specific Policy Areas, being part of the Town of Aurora Official Plan, be and is hereby amended by designating a portion of the Subject Lands on Schedule “A” attached hereto, and known as 7 Lacey Court as “Site and Area Specific Policy Area 67”. Item (3): Notwithstanding any policies to the contrary as outlined in the Town of Aurora Official Plan, “Site and Area Specific Policy No. 67” is added to Chapter 16 of the Official Plan. 3. Implementation This Amendment has been considered in accordance with the provisions of the Town of Aurora Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan. Part III – The Appendices Schedule “A” – Land Use Plan Page 248 of 265 By-Law Number XXXX-25 Page 4 of 5 Schedule “A” Land Use Plan Page 249 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend By-law Number 6579-24, as amended, to adopt Official Plan Amendment No. 4 (File No. OPA-2024-01). Whereas on January 30, 2024, the Council of the Town enacted By-law Number 6579- 24, as amended, to adopt the Town of Aurora Official Plan dated January 2024, and to repeal By-law Number 5285-10, as amended (the “Official Plan”), which is under appeal; And whereas appeals were filed with the Ontario Land Tribunal (the “OLT”), under OLT Case No. OLT-24-000690, pursuant to Section 17(36) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”); Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Official Plan Amendment No. 4 to By-law Number 6579-24, as amended, attached and forming part of this by-law, be and is hereby adopted. 2.This By-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this By-law will take effect from the date of the order, issued by the OLT. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 250 of 265 By-Law Number XXXX-25 Page 1 of 5 Amendment No. 4 To the Official Plan for the Town of Aurora Statement of Components Part I – The Preamble 1. Introduction 2. Purpose of the Amendment 3. Location 4. Basis of the Amendment Part II – The Amendment 1. Introduction 2. Details of the Amendment 3. Implementation and Interpretation Part III – The Appendices Page 251 of 265 By-Law Number XXXX-25 Page 2 of 5 Part I – The Preamble 1. Introduction This part of the Official Plan Amendment No. 4 to By-law Number 6579-24 as amended (the “Amendment”) entitled Part 1 – the Preamble, explains the purpose and location of this Amendment, and provides an overview of the reasons for it. It is for explanatory purposes only and does not form part of the Amendment. 2. Purpose of the Amendment The purpose of this Amendment is to change the land use designation from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection.” The provisions of this Amendment will allow for the proposed twenty-nine (29) unit townhouse dwelling development including seven (7) visitor parking spaces, and an Environmental Protection area at the southeast corner of the property. 3. Location The lands affected by this Amendment are located on the north side of Wellington Street West, east of Bathurst Street and west of McDonald/Murray Drive, municipally known as 7 Lacey Court; having a lot area of approximately 0.717 hectares (1.77 acres); and are legally described as Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R- Plan 65R11281, being PIN 03632-0017 (LT) (the “Subject Lands”). 4. Basis of the Amendment The basis of the Amendment is as follows: 4.1 The Amendment is privately initiated and follows general provisions of the Aurora Official Plan including those policies and directives pertaining to “Local Corridors” and “Strategic Growth Areas” of the 2024 Aurora Official Plan. 4.2 The Amendment incorporates the lands into the “Stable Neighbourhoods” designation which, through the policies of the applicable “Local Corridors” overall, permits the proposed height and density of the development as of right. This is outlined in the Planning Justification Report and supporting materials submitted in support of this Amendment and related Zoning By-law Amendment. 4.3 Redevelopment of the site presents an opportunity for moderate intensification along the Wellington Street West Local Corridor and helps achieve the Town of Aurora’s pledge to build 8,000 units by 2031. 4.4 Only a portion of the Amendment affects the overall subject lands, which will be subject to a Consent to Sever application to create a new lot for the proposed development and will retain the existing Place of Worship on the north side of the property. 4.5 The Amendment facilitates the vision for development in Aurora as per the policies and directives of the approved and in-force 2024 Town of Aurora Official Plan. 4.6 The Town of Aurora is the approval authority for the Amendment. Page 252 of 265 By-Law Number XXXX-25 Page 3 of 5 Part II – The Amendment 1. Introduction This part of the Amendment, entitled Part II – The Amendment, consisting of the following text and attached maps, designated as Schedules “A”, constitutes Amendment No. 4 to the Official Plan. 2. Details of the Amendment The Official Plan be and is hereby amended as follows: Item (1): Schedule "B" - Land Use Plan, being part of the Town of Aurora Official Plan, be and is hereby amended by changing the designation for a portion of the subject property described as 7 Lacey Court, Town of Aurora in the Regional Municipality of York, from “Community Services and Facilities” to “Stable Neighbourhoods” and “Environmental Protection”, as shown on Schedule “A”, attached hereto and forming part of this Amendment. Item (2): Schedule "H", Site Specific Policy Areas, being part of the Town of Aurora Official Plan, be and is hereby amended by designating a portion of the Subject Lands on Schedule “A” attached hereto, and known as 7 Lacey Court as “Site and Area Specific Policy Area 67”. Item (3): Notwithstanding any policies to the contrary as outlined in the Town of Aurora Official Plan, “Site and Area Specific Policy No. 67” is added to Chapter 20 of the Official Plan. 3. Implementation This Amendment has been considered in accordance with the provisions of the Town of Aurora Official Plan. The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Official Plan. Part III – The Appendices Schedule “A” – Land Use Plan Page 253 of 265 By-Law Number XXXX-25 Page 4 of 5 Schedule “A” Land Use Plan Page 254 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend By-law Number 6000-17, as amended, respecting the lands municipally known as 7 Lacey Court (File No. ZBA- 2024-01). Whereas under section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Planning Act”), zoning by-laws may be passed by the councils of local municipalities to prohibit and regulate the use of land, buildings and structures; And whereas on June 27, 2017, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6000-17 (the “Zoning By-law”), which Zoning By-law was appealed to the Ontario Municipal Board (the “OMB”); And whereas on January 29, 2018, the OMB made an order, in accordance with subsection 34(31) of the Planning Act, providing that any part of the Zoning By-law not in issue in the appeal shall be deemed to have come into force on the day the Zoning By-law was passed; And whereas the OMB and the Local Planning Appeal Tribunal (the “LPAT”) is continued under the name Ontario Land Tribunal (the “Tribunal”), and any reference to the Ontario Municipal Board or OMB or Local Planning Appeal Tribunal or LPAT is deemed to be a reference to the Tribunal; And whereas the Council of the Town deems it necessary and expedient to further amend the Zoning By-law; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Zoning By-law be and is hereby amended to replace the “Institutional (I) Zone” zoning category applying to the lands shown in hatching on Schedule “A” attached hereto and forming part of this by-law with “Townhouse Dwelling Residential (R8) Exception Zone (565)” and “Environmental Protection (EP) Zone”. 2. The Zoning By-law be and is hereby amended to add the following: “24.565 Townhouse Dwelling Residential (R8) Exception Zone (565) Parent Zone: R8 Exception No.: (565) Map: Schedule “A”, Map No. 4 Previous Zone: I Previous By- laws: By-law 6000-17 Municipal Address: 7 Lacey Court Legal Description: Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R-Plan 65R11281 24.565.1 Zoning Requirements Page 255 of 265 By-Law Number XXXX-25 Page 2 of 5 24.565.1.1 Siting Specifications Lot Area (minimum) 140.0 square metres Lot Frontage (minimum) 5.5 metres Front Yard (minimum) 5.3 metres Interior Side Yard (minimum) 0.0 metres for interior units 1.1 metres for end units Side Yard to Private Road (minimum) 2.0 metres Rear Yard (minimum) 6.0 metres (Blocks 6 and 7) 7.5 metres Lot Coverage (maximum) measured on the whole of the Lot 35% Height (maximum) 11 metres 24.565.1.2 Parking Townhouse Parking (minimum) 2 spaces per unit Visitor Parking (minimum) 7 spaces 24.565.1.3 Yard Encroachments Notwithstanding the provisions of Section 4.20 (Yard Encroachments Permitted), the following standards shall apply: Structure of Feature Applicable Yard Maximum Encroachment into a Minimum Yard Open porches, uncovered terraces and decks (3.2 metres high or less) Front Yards 3.0 metres In no case shall be closer than 3.0 metres from the Front Lot Line Rear Yards 2.0 metres Steps, Landings Front Yards 1.5 metres Steps associated may encroach but in no case shall be closer than 1.5 metres Side Yard to Private Road 1.0 metres Page 256 of 265 By-Law Number XXXX-25 Page 3 of 5 24.565.1.4 Landscaping The provisions of Section 4.8 Landscaping Strip shall not apply. 24.565.1.5 Ingress and Egress Notwithstanding the provisions of Section 5.5.4 (Ingress and Egress), the following standard shall apply: The maximum width of any joint ingress or egress Driveway measured along the Street Line shall be 9.4 metres.” 3.This By-law shall come into full force subject to compliance with the provisions of the Planning Act and subject to compliance with such provisions, this By-law will take effect from the date of final passage hereof. 4.If a building permit that is appropriate for the development has not been issued under the Building Code Act, 1992, S.O. 1992, c. 23, as amended, for any building or structure so authorized within three (3) years from enactment of this By-law, then this By-law shall automatically repeal and if so repealed, the zoning of the lands will revert to the original zoning. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 257 of 265 By-Law Number XXXX-25 Page 4 of 5 Explanatory Note Re: By-law Number XXXX-25 By-law Number XXXX-25 has the following purpose and effect: To amend By-law Number 6000-17, as amended, the Zoning By-law in effect in the Town of Aurora, to rezone the subject lands from “Institutional (I) Zone” to “Townhouse Dwelling Residential (R8) Exception Zone (565)” and “Environmental Protection (EP) Zone.” The rezoning will permit six (6) townhouse dwelling blocks with a total of twenty- nine (29) townhouse dwellings units. Page 258 of 265 By-Law Number XXXX-25 Page 5 of 5 Schedule “A” Location:Part of Block 12 on Plan 65M2583, in the Municipality of Aurora, Regional Municipality of York, Ontario, being further defined as Lot 0017 on R-Plan 65R11281, Town of Aurora, Regional Municipality of York Lands rezoned from “Institutional (I) Zone” to “Townhouse Dwelling Residential (R8) Exception Zone (565).” Lands rezoned from “Institutional (I) Zone” to “Environmental Protection (EP) Zone.” Page 259 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to exempt Lot 29 on Plan 65M-4614 from part-lot control (File No. PLC-2024-02). Whereas under subsection 50(7) of the Planning Act, R.S.O. 1990, c. P.13, as amended (the “Act”), the council of a local municipality may by by-law provide that the part-lot control provisions in subsection 50(5) of the Act does not apply to land that is within such registered plan or plans of subdivision or parts of them as are designated in the by-law; And whereas the Council of The Corporation of the Town of Aurora deems it necessary and expedient to enact a by-law to exempt Lot 29 on Plan 65M-4614 from those provisions of the Act dealing with part-lot control; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Subsection 50(5) of the Act shall not apply to the following lands, all situated in the Town of Aurora, Regional Municipality of York: Lot 29 on Plan 65M-4614, designated as Parts 1 to 5 on Plan 65R-41278. 2.A copy of this By-law shall be registered against the lands affected by this By-law in the appropriate Land Registry Office. 3.This By-law shall remain in force and effect for a period of two (2) years from the date of its passing, and shall expire on the 25th day of March, 2027. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 260 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to allocate any 2025 Operating Fund surplus and any 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit. Whereas paragraph 290(4)(b) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended (the “Act”), provides that in preparing the budget for a year, the local municipality shall treat as estimated revenues any surplus of any previous year; And whereas paragraph 290(4)(c) of the Act provides that in preparing the budget for a year, the local municipality shall provide for any deficit of any previous year; And whereas paragraph 290(4)(g) of the Act provides that in preparing the budget for a year, the local municipality may provide for such reserve funds as the municipality considers necessary; And whereas paragraph 11(2)(3) of the Act provides that municipalities may pass by- laws respecting the financial management of the municipality and its local boards; And whereas the Council of The Corporation of the Town of Aurora (the “Town”) deems it necessary and expedient to control the 2025 Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town deems it necessary and expedient to control the 2025 Operating Fund surplus for the Aurora Public Library as it may arise; And whereas the Council of the Town deems it necessary and expedient to control the 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit as it may arise; And whereas the Council of the Town adopted the recommendations and controls contained in Report No. FIN25-016 with respect to the 2025 Operating Fund surplus and the 2025 Water, Wastewater, and Stormwater Operating Fund surplus or deficit at the Council meeting of March 25, 2025; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1. The Treasurer is hereby authorized to make the adjustments and allocations in accordance with the approved resolutions arising from Report No. FIN25-016 by re-allocating an amount or amounts from any 2025 Operating Fund surplus to one or more of the reserve funds of the Town. 2. The Treasurer is hereby authorized to allocate any 2025 Operating Fund deficit from the appropriate stabilization reserve funds of the Town. 3. The Treasurer is hereby authorized to allocate any 2025 Water, Wastewater, and Stormwater Operating Fund surplus, net of any approved budget carry forwards, to the Water and Sewer capital reserve funds in accordance with Report No. FIN25-016. Page 261 of 265 By-law Number XXXX-25 Page 2 of 2 4.The Treasurer is hereby authorized to fund any 2025 Water, Wastewater, and Stormwater Operating Fund deficit from the Water, Wastewater, and Stormwater capital reserve funds in accordance with Report No. FIN25-016. 5.The Treasurer shall report to Council on all amounts allocated as authorized by this By-law, either before or at the time when the 2025 annual statements are presented to Council or a Committee of Council. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 262 of 265 The Corporation of the Town of Aurora By-law Number XXXX-25 Being a By-law to amend Municipal Waterworks Distribution By-law Number 3305-91, as amended. Whereas paragraph 4 of subsection 11(3) of the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws with respect to public utilities; And whereas on August 28, 1991, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 3305-91, as amended, to provide for the maintenance and operation of a Municipal Waterworks Distribution System; And whereas Schedule “A” of By-law Number 3305-91 imposes a schedule of fees with respect to water, wastewater, and storm sewer rates, as amended from time to time; And whereas the Council of the Town deems it necessary and expedient to amend By- law Number 3305-91 to enact a new schedule of fees with respect to water, wastewater and storm sewer rates; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Schedule “A” to By-law Number 3305-91, as amended, be and is hereby deleted and replaced with Schedule “A” to this By-law. 2.This By-law shall come into full force and effect on May 1, 2025 save and except for all of sections 1 and 2 on Schedule “A” to this By-law which shall become effective for all billings issued by the Town on or after May 1, 2025, and be retroactive for all consumption newly billed on such billings. All billings are due and payable as stated thereon and shall, if not paid on or before the due date stated, be subject to a one time late payment penalty of five percent (5%) of the total billed. If the overdue account remains unpaid it will be transferred to the property tax account and will be subject to a monthly interest rate of one and one quarter percent (1.25%) (being fifteen percent (15%) per annum), calculated from the first day of the month. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 263 of 265 By-law Number XXXX-25 Page 2 of 2 Schedule “A” Water, Wastewater, and Storm Sewer Rates Effective May 1, 2025 1. Water Wastewater Combined (a) Metered Service $2.67 $3.13 $5.80 per m3 per m3 of water per m3 consumed (b) Non-metered Service Flat Rate Flat Rate Flat Rate (Refusal by homeowner $175.57 per unit $189.91 per unit $365.48 per unit to install meter) per month per month per month (c) Non-metered Service Flat Rate Flat Rate Flat Rate (Installation not $87.81 per unit $95.53 per unit $183.34 per unit physically possible) per month per month per month 2. Storm Sewer Flat Rates (a) All Residential and Residential Condominium Properties - $16.61 per unit, per month. (b) All Non-Residential, Commercial, Industrial and Multi-residential Apartment Properties - $211.00 per meter per month. 3. Bulk Purchase of Water $5.80 per m3 Page 264 of 265 The Corporation of The Town of Aurora By-law Number XXXX-25 Being a By-law to confirm actions by Council resulting from a Council meeting on March 25, 2025. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1.That the actions by Council at its Council meeting held on March 25, 2025, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2.That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 25th day of March, 2025. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 265 of 265