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Minutes - Committee of the Whole - 20250211 Town of Aurora Committee of the Whole Meeting Report Date: Time: Location: Tuesday, February 11, 2025 7 p.m. Council Chambers, Aurora Town Hall Council Members: Councillor Michael Thompson (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner* Councillor John Gallo (departed 9:15 p.m.) Councillor Harold Kim Members Absent: Mayor Tom Mrakas Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Daniel Bitonti, Acting Manager, Corporate Communications Michael de Rond, Town Clerk Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, Committee of the Whole Meeting Report February 11, 2025 2 recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Committee of the Whole approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Kelly Broome, Member of Southlake Health Foundation Community Cabinet; Re: Nature's Emporium Run for Southlake Kelly Broome, accompanied by Melanie Bell, presented an overview of the annual Nature's Emporium Run for Southlake fundraising event to be held on Sunday, April 27, 2025, in Newmarket and extended an invitation to participate noting that registration is open at Runforsouthlake.ca. Committee of the Whole received the presentation for information. 5.2 Dela Fotoohi, TIRP Coordinator; Re: Traumatic Incident Response Protocol (TIRP) Program Dela Fotoohi presented an overview of TIRP noting the program is funded by York Region, works in partnership with York Regional Police, and is overseen by the Women's Centre of York Region and Routes Connecting Communities, with a focus on improving safety and social environments. Committee of the Whole received the presentation for information. Committee of the Whole Meeting Report February 11, 2025 3 6. Delegations 6.1 Murray Evans, Planning Consultant for Owner; Re: Items 14.1 and 14.2 The delegation was withdrawn. 7. Advisory Committee Meeting Minutes 7.1 Finance Advisory Committee Meeting Minutes of January 21, 2025 Committee of the Whole recommends: 1. That the Finance Advisory Committee Meeting Minutes of January 21, 2025, be received for information. Carried 7.2 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of January 22, 2025 Committee of the Whole recommends: 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of January 22, 2025, be received for information. Carried 8. Consent Agenda 8.1 Agenda Items Approved on Consent Committee of the Whole recommends: That the Agenda items of sections 9 through 16 inclusive be approved, with the exception of items 9.1, 9.2, 11.1, 14.1, 14.2, and 15.1, which were discussed and voted on separately. Carried 9. Community Services Committee Agenda 9.1 CMS25-004 - Sport Plan Update 2025-2029 Committee of the Whole Meeting Report February 11, 2025 4 Michael Bugeja, accompanied by Jesse Burns, Senior Managers and Project Leads from Optimus SBR, presented an overview of the project, updated Sport Plan framework, and strategic pillars. Committee of the Whole recommends: 1. That Report No. CMS25-004 be received; and 2. That Council endorse the recommendations contained in the attached Sport Plan update. Carried 9.2 CMS25-002 - Aurora Town Square - Capital Financial Summary Robin McDougall, Director, Community Services, acknowledged the presence and support of Colliers Project Leaders, RAW Design and The Planning Partnership, representatives of the Aurora Cultural Centre and Aurora Public Library, and Town staff. The presentation highlighted elements of the staff report including project milestones, impacts of the COVID-19 pandemic, contractor claims settlement, cost mitigation measures, and project close-out. Committee of the Whole recommends: 1. That Report No. CMS25-002 be received for information. Carried 9.3 CMS25-001 - Aurora Town Square - Grand Opening and 2025 Programming Overview Committee of the Whole recommends: 1. That Report No. CMS25-001 be received for information. Carried 9.4 CMS25-003 - Community Partnership Grant - 2024 Year in Review Committee of the Whole recommends: 1. That Report No. CMS25-003 be received for information. Carried Committee of the Whole Meeting Report February 11, 2025 5 10. Corporate Services Committee Agenda None. 11. Finance and Information Technology Committee Agenda 11.1 FIN25-003 - Regional Rental Housing Incentive Program Participation - 120 Metcalfe Street and 26-38 Berczy Street Committee of the Whole recommends: 1. That Report No. FIN25-003 be received; and 2. That Council approve a 20-year interest free deferral with annual repayments starting at the end of the first year to meet the requirements of York Region’s rental buildings incentive program for the 101-103 Mosley Street and 120 Metcalfe Street and 26-38 Berczy Street developments enabling the developer to access York Region’s program offerings. Carried 12. Administration Committee Agenda None. 13. Operational Services Committee Agenda 13.1 OPS25-004 - Conditional Approval - David English Park Committee of the Whole recommends: 1. That Report No. OPS25-004 be received; and 2. That the condition on the approval of Capital Project No. AM-F-0346 – Tennis Court Reconstruction – David English Park, in the amount of $150,000, be lifted and the project proceed, be approved. Carried 14. Planning and Development Services Committee Agenda Committee of the Whole Meeting Report February 11, 2025 6 14.1 PDS25-022 - Application for Zoning By-law Amendment and Draft Plan of Subdivision, Edenbrook (Aurora) Inc., 1001 St. John’s Sideroad, Part of Lot 25, Concession 2, File Number: ZBA-2012-12, SUB-2012-04, Related File number: SUB-2012-06 Committee of the Whole recommends: 1. That Report No. PDS25-022 be received; and 2. That Zoning By-law Amendment application, File ZBA-2012-12 be approved to rezone the subject lands from “Rural (RU) Zone” to “Detached Fourth Density Residential Exception (R4-439) Zone”, “Private Open Space Exception (O2-XXX) Zone”, and “Environmental Protection (EP) Zone”, as outlined in Appendix ‘A’; and 3. That Draft Plan of Subdivision application, File SUB-2012-04 be approved as shown in Figure 5, subject to the conditions outlined in Appendix ‘B’; and 4. That the implementing By-law for the Zoning By-law Amendment be brought forward to a future Council meeting for enactment; and 5. That a total of 96 persons worth of servicing allocation be granted to facilitate the proposed development of 29 single detached units. Carried 14.2 PDS25-023 - Revised Draft Approved Plan of Subdivision, Edenbrook (Aurora) Inc., 929 St. John’s Sideroad, Part of Lot 25, Concession 2, File Number: SUB-2012-06, Related File Number: SUB-2012-04 Committee of the Whole recommends: 1. That Report No. PDS25-023 be received; and 2. That the revised Draft Approved Plan of Subdivision, File SUB-2012-06 submitted by MEHI Planning Services as shown in Figure 5, be approved subject to the revised draft plan conditions contained in Appendix A; and 3. That a total of six additional persons worth of servicing allocation be granted to facilitate the proposed two additional full lots in the Draft Plan of Subdivision; and Committee of the Whole Meeting Report February 11, 2025 7 4. That the revisions to the Draft Approved Plan of Subdivision conditions be deemed to be minor and therefore not require notice in accordance with Subsection 51(47) of the Planning Act, R.S.O. 1990, c. P.13. Carried 15. Member Motions 15.1 Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street Committee of the Whole recommends: That Member Motions item 15.1 - Councillor Gallo; Re: Request that York Region Resubmit the Application for a Men’s Shelter at 14452 Yonge Street be deferred to the Council meeting of February 25, 2025. Motion to defer Carried 16. Regional Report 16.1 York Regional Council Highlights of January 30, 2025 Committee of the Whole recommends: 1. That the York Regional Council Highlights of January 30, 2025, be received for information. Carried 17. New Business Councillor Weese inquired about the Aurora Armoury and whether an accounting of the lease arrangement with Niagara College would be reported, and staff provided a response. Councillor Gaertner inquired about the possibility of snow removal on the paved path between the Aurora Seniors Centre and the Aurora Family Leisure Complex through the Arboretum, and staff agreed to investigate the matter. Committee of the Whole Meeting Report February 11, 2025 8 Councillor Thompson expressed appreciation to the Aurora Public Library and the Aurora Cultural Centre for their work and efforts toward the construction of Aurora Town Square. 18. Public Service Announcements Councillor Gaertner encouraged everyone to visit the annual Mayor's Celebration of Youth Arts 2025 exhibition now on display at Aurora Town Square. Councillor Thompson announced the following activities and events:  The Mayor's State of the Town annual address will be hosted by the Aurora Chamber of Commerce at the Royal Venetian Mansion on February 19, 2025.  The Town is exploring a Home Energy Retrofit Loan Program to help residents make energy-efficient upgrades, and residents are invited to provide input through an online survey; for details, visit engageaurora.ca/HomeEnergy.  Applications are now being accepted to rent a plot for the 2025 garden season in the new John Abel Community Garden; for details and to apply by March 7, 2025, visit aurora.ca/JohnAbelPark.  The Town's 2025 Diversity, Equity and Inclusion Calendar is a tool for education and understanding, providing an opportunity to explore the diverse cultures, histories, and experiences of our community; for more information and to download the calendar, visit aurora.ca/DEI.  The Town's Black History Month celebrations, in partnership with the Aurora Black Community Association, continue through a variety of events during February 2025; for details, visit aurora.ca/BlackHistoryMonth.  Aurora's Arctic Adventure two-day event will be held on Saturday, February 15, and Monday, February 17, 2025, at Town Park; for details, visit aurora.ca/ArcticAdventure. 19. Closed Session None. Committee of the Whole Meeting Report February 11, 2025 9 20. Adjournment The meeting was adjourned at 9:24 p.m.