Minutes - Committee of the Whole - 20241202
Town of Aurora
Committee of the Whole
Meeting Report
Date:
Time:
Location:
Monday, December 2, 2024
7 p.m.
Council Chambers, Aurora Town Hall
Council Members: Mayor Tom Mrakas
Councillor Ron Weese
Councillor Rachel Gilliland*
Councillor Wendy Gaertner
Councillor Michael Thompson
Councillor John Gallo
Councillor Harold Kim
Other Attendees: Doug Nadorozny, Chief Administrative Officer
Robin McDougall, Director, Community Services
Marco Ramunno, Director, Planning and Development Services
Sara Tienkamp, Director, Operational Services
Rachel Wainwright-van Kessel, Director, Finance
Carley Smith, Manager, Corporate Communications
Slav Szlapczynski, Deputy Town Solicitor
Michael de Rond, Town Clerk
Emily Freitas, Council/Committee Coordinator
*Attended electronically
_____________________________________________________________________
1. Call to Order
The Chair called the meeting to order at 7:02 p.m.
2. Land Acknowledgement
The Committee acknowledged that the meeting took place on Anishinaabe lands,
the traditional and treaty territory of the Chippewas of Georgina Island,
recognizing the many other Nations whose presence here continues to this day,
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Monday, December 2, 2024 2
the special relationship the Chippewas have with the lands and waters of this
territory, and that Aurora has shared responsibility for the stewardship of these
lands and waters. It was noted that Aurora is part of the treaty lands of the
Mississaugas and Chippewas, recognized through Treaty #13 and the Williams
Treaties of 1923.
3. Approval of the Agenda
Committee of the Whole approved the revised agenda as circulated by
Legislative Services.
4. Declarations of Pecuniary Interest and General Nature Thereof
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act, R.S.O. 1990, c. M.50.
5. Community Presentations
None.
6. Delegations
6.1 Michael Braithwaite, Blue Door; Re: Housing for All Land Trust
Michael Braithwaite, Blue Door, presented a brief overview of the Housing
for All Land Trust and highlighted their goal to partner with the Town to
develop affordable housing.
Committee of the Whole received the comments of the delegation for
information.
6.2 Kathy Duncan and Jason Cheng, Climate Action Newmarket-Aurora; Re: the
Town's Climate Change Adaptation Plan, Community Energy Plan and the
Fossil Fuel Non-Proliferation Treaty
Committee of the Whole consented to permit an additional five minutes
for the delegation.
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Monday, December 2, 2024 3
Kathy Duncan and Jason Cheng, Climate Action Newmarket-Aurora,
presented an overview of the Fossil Fuel Non-Proliferation Treaty and the
call to action including: the Town's climate emergency declaration; current
environmental trends; milestones achieved; background of the fossil fuel
non-proliferation treaty and its purpose; possible actions; and request for
endorsement.
Committee of the Whole received the comments of the delegation for
information.
6.3 Geoffrey Dawe, Aurora Historical Society; Re: Item 9.3 - CMS24-050 - Aurora
Historical Society – Hillary House – Consultation Feedback
Geoffrey Dawe, Aurora Historical Society, spoke in support of the
recommendations contained in Report CMS24-050 – Aurora Historical
Society – Hilary House – Consultation Feedback.
Committee of the Whole received and referred the comments of the
delegation to item 9.3.
Carried
6.4 Len Bulmer, Resident; Re: Item 14.1 - PDS24-133 - Endorsement of the
Affordable Housing Action Plan
Len Bulmer, Aurora Cares, Housing for All, spoke in support for the
Affordable Housing Action Plan and highlighted the importance of the plan
into addressing homelessness and transitional housing.
Committee of the Whole received and referred the comments of the
delegation to item 14.1.
7. Advisory Committee Meeting Minutes
Committee of the Whole recommends:
That the Advisory Committee Meeting Minutes, items 7.1 to 7.2 inclusive, be
received for information.
Carried
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Monday, December 2, 2024 4
7.1 Accessibility Advisory Committee Meeting Minutes of November 13, 2024
1. That the Accessibility Advisory Committee Meeting Minutes of
November 13, 2024, be received for information.
Carried
7.2 Parks and Recreation Advisory Committee Meeting Minutes of November
21, 2024
1. That the Parks and Recreation Advisory Committee Meeting Minutes
of November 21, 2024, be received for information.
Carried
8. Consent Agenda
None.
9. Community Services Committee Agenda
9.1 CMS24-044 - Diversity, Equity and Inclusion Status Update
Committee of the Whole recommends:
1. That Report No. CMS24-044 be received for information.
Carried
9.2 CMS24-048 - Contract Award - Preventative Maintenance and Servicing of
Arena Refrigeration Equipment
Committee of the Whole recommends:
1. That Report No. CMS24-048 be received; and
2. That Council authorize Non-Standard procurement, under section 6.8
of the procurement policy to award the Preventative Maintenance and
Servicing of Arena Refrigeration Equipment to CIMCO Refrigeration.
Carried
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Monday, December 2, 2024 5
9.3 CMS24-050 - Aurora Historical Society – Hillary House – Consultation
Feedback
Committee of the Whole recommends:
1. That Report No.CMS24-050 be received; and
2. That Council authorize staff to negotiate with the Aurora Historical
Society and bring back a report in Closed Session with
recommendations.
Carried
10. Corporate Services Committee Agenda
10.1 CS24-035 - 2024 Pending List Review
Committee of the Whole recommends:
1. That Report No. CS24-035 be received; and
2. That items marked “Complete” be removed from the Pending List.
Carried
11. Finance and Information Technology Committee Agenda
None.
12. Administration Committee Agenda
None.
13. Operational Services Committee Agenda
13.1 OPS24-022 - Blue Box Collection Changes – Non-eligible Sources
Committee of the Whole recommends:
1. That Report No. OPS24-022 be received; and
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Monday, December 2, 2024 6
2. That the Municipality no longer collect recycling, garbage, and
compost for non-eligible sources effective January 1, 2026, be
approved; and
3. That staff be authorized and directed to do all things necessary to give
effect to this resolution.
Carried
14. Planning and Development Services Committee Agenda
14.1 PDS24-133 - Endorsement of the Affordable Housing Action Plan
Committee of the Whole recommends:
1. That Report No. PDS24-133 be received; and
2. That Council endorse the finalized Affordable Housing Action Plan as
attached to this report.
Carried
14.2 PDS24-134 - Application for Draft Plan of Condominium, Howland Green
Wellington East Ltd., 35 Sunday Drive, Part of Lot 20, Concession 3, Parts 1,
2 and 3 on Plan 65R-40023, File Number: CDM-2024-01, Related File
Number: SP-2022-14
Committee of the Whole recommends:
1. That Report No. PDS24-134 be received; and
2. That the Draft Plan of Condominium File No. CDM-2024-01 to
establish a standard condominium consisting of a total of 43
commercial units within a 4-storey office building, be approved,
subject to the conditions attached hereto as Schedule ‘A’ of this
report.
Carried
14.3 PDS24-140 - Aurora BIA Governance Review and Downtown Collaboration
Model
Committee of the Whole recommends:
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Monday, December 2, 2024 7
1. That Report No. PDS24-140 be received; and
2. That a by-law be brought forward to a future Council meeting to repeal
BIA Designation By-law No. 6128-18 and any amending by-laws,
thereby dissolving the Aurora Business Improvement Area; and
a. That staff be directed to perform all necessary administrative
functions to conclude the business of the Aurora BIA, and assume
their assets and liabilities in accordance with section 214 of the
Municipal Act, 2001, as amended; and
b. That the Aurora Economic Development Corporation be requested
to incorporate the functions of the BIA into their economic
development services; and
c. That staff lead the development and implementation of a business
engagement strategy for the Downtown area, and report back to a
future meeting of Council.
3. That any cash assets assumed pursuant to section 214 of the
Municipal Act, 2001, as amended, be allocated to initiatives in the
downtown area; and
4. That upon dissolution of the Aurora BIA By-law Councillors of Ward 1
and Ward 2, currently assigned to the Aurora BIA Board of Directors, be
offered an opportunity to join the Aurora Economic Development
Corporation’s Downtown Action Team.
Carried
15. Member Motions
None.
16. Regional Report
None.
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Monday, December 2, 2024 8
17. New Business
Councillor Gaertner and Councillor Gilliland referred to the earlier delegation from
Michael Braithwaite and requested that staff provide a future report regarding the
Housing for All Land Trust, and staff agreed to follow up.
Councillor Gaertner referred to the earlier presentation from Kathy Duncan and
Jason Cheng and requested that staff provide a future report regarding the Fossil
Fuel Non-Proliferation Treaty, and staff agreed to follow up.
Councillor Weese requested for clarification regarding access to the 2024
pending list review and staff provided an answer.
Councillor Gallo inquired about the status of the transitional men's shelter
locations identified in the 2024 pending list review and if staff will be providing a
report before the end of the year, and staff provided a response.
18. Public Service Announcements
Councillor Weese thanked staff for organizing the Tree Lighting Ceremony at
Aurora Town Square and thanked residents for attending the festivities.
Councillor Gaertner announced that the Menorah Lighting Ceremony will take
place on Sunday, December 29, 2024 at Aurora Town Square.
Mayor Mrakas congratulated former York Regional Police Chief Eric Jolliffe for
their appointment as York Region's Chairman and CEO.
Mayor Mrakas congratulated former York Region Chair Wayne Emmerson on
their retirement.
Mayor Mrakas announced that the Christmas Market is taking place at Aurora
Town Square between December 6 to 8, 2024; visit aurora.ca/ChristmasMarket
for more information.
19. Closed Session
None.
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Monday, December 2, 2024 9
20. Adjournment
The meeting was adjourned at 9:07 p.m.