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Agenda - Council - 20241126Town of Aurora Council Meeting Agenda Date:Tuesday, November 26, 2024 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations 7.Consent Agenda That the Consent Agenda, items 7.1 to 7.3 inclusive, be approved. 7.1 Council Meeting Minutes of October 22, 2024 1 That the Council Meeting Minutes of October 22, 2024, be adopted as circulated. 1. 7.2 Council Public Planning Meeting Minutes of November 12, 2024 16 That the Council Public Planning Meeting Minutes of November 12, 2024, be adopted as circulated. 1. 7.3 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27, 2024 22 That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27, 2024, be received for information. 1. 8.Committee of the Whole Meeting Report of November 5, 2024 27 That the Committee of the Whole Meeting Report of November 5, 2024, be received and the recommendations carried by the Committee approved. 8.1 Advisory Committee Meeting Minutes 8.1.1 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of September 25, 2024 38 That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of September 25, 2024, be received for information. 1. 8.1.2 Heritage Advisory Committee Meeting Minutes of October 7, 2024 43 That the Heritage Advisory Committee Meeting Minutes of October 7, 2024, be received for information. 1. 8.1.3 Finance Advisory Committee Meeting Minutes of October 8, 2024 48 That the Finance Advisory Committee Meeting Minutes of October 8, 2024, be received for information. 1. 8.1.4 Environmental Advisory Committee Meeting Minutes of October 21, 2024 51 That the Environmental Advisory Committee Meeting Minutes of October 21, 2024, be received for information. 1. 8.2 Consent Agenda 8.2.1 Agenda Items Approved on Consent That the Agenda items of sections 9 through 16 inclusive be approved, with the exception of items 9.1, 11.1, 11.2, 11.3, 11.4, 14.1, 14.2, and 14.3, which were discussed and voted on separately. 8.3 Community Services Committee Agenda 8.3.1 CMS24-043 - High Five - Registered Municipality 55 That Report No. CMS24-043 be received; and1. That Council endorse the Town of Aurora becoming a High Five Registered Municipality. 2. 8.4 Corporate Services Committee Agenda 8.5 Finance and Information Technology Committee Agenda 8.5.1 FIN24-057 - 2025 to 2026 Budget and 10-Year Capital Plan 61 That Report No. FIN24-057 be received for information.1. 8.5.2 FIN24-051 - Water Meter Replacement Program Contract 105 That Report No. FIN24-051 be received; and1. That WAMCO be awarded the contract for replacement of residential water meters for five years at a total cost of $1,900,000 excluding taxes under the single source provisions of the Procurement By-law. 2. 8.5.3 FIN24-052 - Tax Sale Process 109 That Report No. FIN24-052 be received for information.1. 8.5.4 FIN24-055 - Community Partner Reserve Management Policy 117 (Note: Attachment 1 has been updated.) That Report No. FIN24-055 be received; and1. That the Town’s Community Partner Reserve Management Policy be approved. 2. 8.6 Administration Committee Agenda 8.7 Operational Services Committee Agenda 8.7.1 OPS24-023 - Aurora Forest Study Policy Updates 128 That Report No. OPS24-023 be received; and1. That staff be directed to review and propose updates to the Private Tree Protection By-Law (By-law No. 5850- 16) and associated compensation policies. 2. 8.8 Planning and Development Services Committee Agenda 8.8.1 PDS24-065 - New Registration By-law for Additional Residential 137 Units in Single Family Dwelling Unit That Report No. PDS24-065 be received; and1. That staff bring forward the Registration By-law for Additional Residential Units (ARUs) to a future Council meeting for enactment. 2. 8.8.2 PDS24-119 - Extension of Approval to Draft Plan of Subdivision, Charlieville Developments Limited, 45 Tyler Street, Lot 26 and Part Lots 24, 25 and 27, Plan 9, File Number: SUB-2015-03, Related File Number: SP-2022-03 142 That Report No. PDS24-119 be received; and1. That the Draft Approval to Plan of Subdivision for 45 Tyler Street, File SUB-2015-03, be extended for one year, with a lapsing date of December 17, 2025. 2. 8.8.3 PDS24-120 - Application for Radiocommunication Tower, Shared Tower Inc. , 15400 Bayview Avenue, Plan 65M-3074, Block 2, Part Block 3, File Number: SP(T)-2024-01 178 That Report No. PDS24-120 be received for information. 1. 8.9 Member Motions 8.9.1 Mayor Mrakas; Re: Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding 210 Now Therefore Be It Hereby Resolved That Aurora Town Council formally requests the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities; and 1. Be It Further Resolved That Aurora Town Council calls on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities; and 2. Be It Further Resolved That this redistribution of the Land Transfer Tax and GST should be structured to provide predictable and sustainable funding to municipalities, allowing for better long-term planning and investment in infrastructure projects that benefit 3. local communities, thus ensuring that local governments receive a fair share of the revenue to address critical infrastructure needs; and Be It Further Resolved That copies of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs); and 4. Be It Further Resolved That copies of this resolution be forwarded to all 444 Municipalities in Ontario, the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy. 5. 8.10 Regional Report 8.10.1 York Regional Council Highlights of October 24, 2024 212 That the York Regional Council Highlights of October 24, 2024, be received for information. 1. 9.Consideration of Items Requiring Discussion (Regular Agenda) 9.1 PDS24-121 - Additional Information to Proposed Amendments to Parking By-law No. 4574-04.T – Various Locations in the Town’s Downtown Area 218 That Report No. PDS24-121 be received; and1. That a by-law to amend Parking By-law No. 4574-04.T be enacted to increase the on-street parking allowance from one hour to two hours on Yonge Street between Wellington Street West and Kennedy Street on an interim basis as outlined in the report. 2. 10.New Business 11.Regional Report 12.By-laws 12.1 By-law Number XXXX-24 - Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. 226 (Committee of the Whole Report No. CS24-023, Oct. 1, 2024) 12.2 By-law Number XXXX-24 - Being a By-law to establish a schedule of fees and charges for municipal services, activities, and the use of property within the Town of Aurora (Fees and Charges By-law). 227 (Committee of the Whole Report No. FIN24-044, Oct. 1, 2024) 13.Closed Session 14.Confirming By-law 14.1 By-law Number XXXX-24 Being a By-law to confirm actions by Council resulting from a Council meeting on November 26, 2024 259 15.Adjournment Town of Aurora Council Meeting Minutes Date: Time: Location: Tuesday, October 22, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Members Absent: Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Michelle Outar, Acting Manager, Corporate Communications Michael de Rond, Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:01 p.m. 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, Page 1 of 259 Council Meeting Minutes Tuesday, October 22, 2024 2 the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Councillor Weese Seconded by Councillor Gilliland That the agenda as circulated by Legislative Services be approved. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof Councillor Ron Weese declared a pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. respecting item 8.3.2 - CMS24-039 - Facility Space Allocation for Aurora Sports Hall of Fame and Sport Aurora, due to involvement with both organizations, and therefore, did not participate in the discussion or vote on any question in respect to the matter. 5. Community Presentations 5.1 Tamas Hertel, Service Planning Manager, York Region Transit; Re: 2025 York Region Transit Annual Plan Tamas Hertel, Service Planning Manager, York Region Transit, presented an overview of the York Region Transit (YRT) Annual. The presentation included the annual transit initiatives process, the improvements of YRT routes in the Town, and the implementation of the province's One Fare Program. YRT also conducted a public consultation program to provide information and gather feedback from resident, which included requests to improve connections to Aurora GO Station and to establish a bus route for students travelling from the Aurora Heights area. The presentation Page 2 of 259 Council Meeting Minutes Tuesday, October 22, 2024 3 further indicated proposed service changes that will take place in 2025 to restructure school routes due to the new Dr. G.W. Williams High School, and concluded by highlighting projects to enhance the transit network in the Town including e-buses and improving the fare system. Council consented to permit an additional five minutes for the presentation. Moved by Councillor Gallo Seconded by Councillor Gaertner That the presentation be received for information. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 5.2 Stephen Forsey, Sport Aurora; Re: Sport Celebration Month 2024 Stephen Forsey, Sport Aurora, presented an overview of activities hosted by Sport Aurora this year and the lead up to Sport Celebration Month 2024, highlighting the proclamation made to highlight the community's athletic achievements, honouring student athletes at Sport Aurora's 2024 School Athletes of the Year at Town Park and hosting the All Sport One Day Program to provide opportunities for young women to participate in different sport activities. They concluded by noting that Sport Aurora will be hosting their annual Volunteer Recognition Event to celebrate 28 nominations from different sport organizations on Sunday, October 27, 2024. Moved by Councillor Weese Seconded by Councillor Gaertner That the presentation be received for information. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) Page 3 of 259 Council Meeting Minutes Tuesday, October 22, 2024 4 6. Delegations None. 7. Consent Agenda Moved by Councillor Thompson Seconded by Councillor Gallo That the Consent Agenda, items 7.1 to 7.7 inclusive, be approved. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 7.1 Council Meeting Minutes of September 24, 2024 1. That the Council Meeting Minutes of September 24, 2024, be adopted as circulated. Carried 7.2 Special Meeting of Council Minutes of October 1, 2024 1. That the Special Meeting of Council Minutes of October 1, 2024, be adopted as circulated. Carried 7.3 Council Public Planning Meeting Minutes of October 8, 2024 1. That the Council Public Planning Meeting Minutes of October 8, 2024, be adopted as circulated. Carried 7.4 Council Closed Session Minutes of September 17, 2024 (confidential attachment) 1. That the Council Closed Session Minutes of September 17, 2024, be adopted as circulated. Page 4 of 259 Council Meeting Minutes Tuesday, October 22, 2024 5 Carried 7.5 Council Closed Session Public Meeting Minutes of September 17, 2024 1. That the Council Closed Session Public Meeting Minutes of September 17, 2024, be adopted as circulated. Carried 7.6 Central York Fire Services Joint Council Committee Meeting Minutes of April 2, 2024 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of April 2, 2024, be received for information. Carried 7.7 Central York Fire Services Joint Council Committee Meeting Minutes of September 10, 2024 1. That the Central York Fire Services Joint Council Committee Meeting Minutes of September 10, 2024, be received for information. Carried 8. Committee of the Whole Meeting Report of October 1, 2024 Moved by Councillor Gaertner Seconded by Councillor Gilliland That the Committee of the Whole Meeting Report of October 1, 2024, be received and the recommendations carried by the Committee approved, with the exception of sub-item 8.8.3, which was discussed and voted on separately as recorded below. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) Page 5 of 259 Council Meeting Minutes Tuesday, October 22, 2024 6 8.1 Consent Agenda 8.1.1 Memorandum from Councillor Thompson; Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of July 26, 2024 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of July 26, 2024, be received for information. Carried 8.2 Advisory Committee Meeting Minutes 8.2.1 Mayor's Golf Classic Funds Committee Meeting Minutes of September 5, 2024 1. That the Mayor's Golf Classic Funds Committee Meeting Minutes of September 5, 2024, be received for information. Carried 8.2.2 Accessibility Advisory Committee Meeting Minutes of September 11, 2024 1. That the Accessibility Advisory Committee Meeting Minutes of September 11, 2024, be received for information. Carried 8.2.3 Community Recognition Review Advisory Committee Meeting Minutes of September 12, 2024 1. That the Community Recognition Review Advisory Committee Meeting Minutes of September 12, 2024, be received for information. Carried 8.2.4 Finance Advisory Committee Meeting Minutes of September 10, 2024 1. That the Finance Advisory Committee Meeting Minutes of September 10, 2024, be received for information. Page 6 of 259 Council Meeting Minutes Tuesday, October 22, 2024 7 Carried 8.2.5 Parks and Recreation Advisory Committee Meeting Minutes of September 19, 2024 1. That the Parks and Recreation Advisory Committee Meeting Minutes of September 19, 2024, be received for information. Carried 8.3 Community Services Committee Agenda 8.3.1 CMS24-038 - Mapping Recreation for Persons with Disabilities – Final Plan Presentation 1. That Report No. CMS24-038 be received; and 2. That Council endorse the recommendations contained in the attached Mapping Recreation for Persons with Disabilities Plan 2024-2029. Carried 8.3.2 CMS24-039 - Facility Space Allocation for Aurora Sports Hall of Fame and Sport Aurora 1. That Report No. CMS24-039 be received; and 2. That Council approve the request from the Aurora Sports Hall of Fame for expansion; and 3. That Council approve allocating space in the Aurora Family Leisure Complex for Sport Aurora. Carried 8.4 Corporate Services Committee Agenda 8.4.1 CS24-024 - Central York Fire Services - Cost Recovery Program Enhancement 1. That Report No. CS24-024 be received for information. Carried Page 7 of 259 Council Meeting Minutes Tuesday, October 22, 2024 8 8.4.2 CS24-023 - 2025 Council and Committee Meeting Schedule 1. That Report No. CS24-023 be received; and 2. That a bylaw to amend section 20(f)(i) of the Procedure Bylaw No. 6228-19, as amended, be enacted at a future Council meeting to change the Public Planning meeting day from the second Tuesday of the month to the third Tuesday; and 3. That Council request the Mayor, in accordance with the powers under section 284.8 of the Municipal Act, 2001, to amend the Committee of the Whole meeting date from the first Tuesday of the month to the second Tuesday; and 4. That the 2025 Meeting Schedule (Attachment No. 1) be approved; and 5. That the Town Clerk be authorized to make amendments to the Council and Committee meeting calendar as required. Carried 8.5 Finance and Information Technology Committee Agenda 8.5.1 FIN24-044 - 2025-26 Rates and Fees Update with Bylaw 1. That Report No. FIN24-044 be received; and 2. That a by-law be enacted to set the 2025 and 2026 Fees and Charges for applications, permits, use of Town property, the sale of documents and for the prescribed service charges for administrative matters itemized on the attached schedules. Carried 8.5.2 FIN24-045 - Further Bill 185 Development Charges Bylaw Amendments 1. That Report No. FIN24-045 be received; and 2. That no further public meetings are required under section 12 of the Development Charges Act, 1997; and Page 8 of 259 Council Meeting Minutes Tuesday, October 22, 2024 9 3. That the proposed amending Development Charges By-law be enacted October 22, 2024. Carried 8.6 Administration Committee Agenda None. 8.7 Operational Services Committee Agenda None. 8.8 Planning and Development Services Committee Agenda 8.8.1 PDS24-089 - Automated Speed Enforcement Pilot Program and Community Safety Zones 1. That Report No. PDS24-089 be received; and 2. That a by-law to amend Parking By-law No. 4574-04.T be enacted to designate schools that front onto Town roads as Community Safety Zones; and 3. That staff be authorized to implement an Automated Speed Enforcement Pilot program and report back to Council with a detailed implementation plan. Carried 8.8.2 PDS24-099 - Request for Increased Capital Budget Authority for Capital Project SO0079 – Water and Wastewater Master Plan 1. That Report No. PDS24-099 be received; and 2. That the total approved budget authority for Capital Project No. SO0079 be increased to $414,800 representing an increase of $114,800; and 3. That the proposed budget authority increase of $114,800 for Project No. SO0079 be funded by $57,400 from both water and wastewater development charges. Carried Page 9 of 259 Council Meeting Minutes Tuesday, October 22, 2024 10 8.8.3 PDS24-105 - Proposed Amendments to Parking Bylaw 4574-04.T – Various Locations in the Town’s Downtown Area Main motion Moved by Councillor Gilliland Seconded by Councillor Weese 1. That Report No. PDS24-105 be received; and 2. That a by-law to amend Parking Bylaw No. 4574-04.T be enacted to increase the on-street parking allowance from 3 hours to 4 hours in various areas outlined in the report. Amendment Moved by Councillor Gilliland Seconded by Councillor Weese 3. That staff report back, at the November 26, 2024 Council meeting, regarding potentially changing parking restrictions on Yonge street in the Business Improvement Area from one hour to two hours. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) Main motion as amended Moved by Councillor Gilliland Seconded by Councillor Weese 1. That Report No. PDS24-105 be received; and 2. That a by-law to amend Parking Bylaw No. 4574-04.T be enacted to increase the on-street parking allowance from 3 hours to 4 hours in various areas outlined in the report; and 3. That staff report back, at the November 26, 2024 Council meeting, regarding potentially changing parking restrictions on Yonge street in the Business Improvement Area from one hour to two hours. Page 10 of 259 Council Meeting Minutes Tuesday, October 22, 2024 11 Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 8.8.4 PDS24-106 - Comprehensive Zoning By-law Review Work Plan 1. That Report No. PDS24-106 be received for information. Carried 8.8.5 PDS24-107 - Doors Open 2025 Registration 1. That Report No. PDS24-107 be received; and 2. That staff be directed to participate in the Doors Open event in 2025 in collaboration with the Ontario Heritage Trust. Carried 8.9 Member Motions 8.9.1 Councillor Thompson; Re: Interchange at Highway 404 and St. John’s Sideroad Whereas the York Region Transportation Master Plan, approved by York Region Council in September of 2022 identified a need for an interchange to be built at Highway 404 and St. John’s Sideroad by 2051; and Whereas the Region will be updating the 2022 Transportation Master Plan every 5 years during its planning horizon, with the next update occurring in 2027; and Whereas our Official Plan forecasts Aurora’s population will be 79,600 residents and 38,300 jobs by 2041 and 85,800 residents and 41,600 jobs by 2051; and Whereas additionally, neighbouring municipalities of Newmarket and Whitchurch-Stouffville are expected to grow cumulatively to over 221,500 people and 86,400 jobs to 2051, with the Region’s Page 11 of 259 Council Meeting Minutes Tuesday, October 22, 2024 12 total population also expected to be over 2 million people and approximately 1 million jobs over the same horizon; and Whereas the Region’s Municipal Comprehensive Review and Land Needs Assessment for the 2022 Regional Official Plan identified Aurora as having the greatest share of Major Office jobs over the planning horizon of any Northern Six York Region municipalities; and Whereas Aurora’s Employment Area along the 404 Corridor is over 2 kilometres long and is anticipated to generate over 6,000 new jobs, yet it currently is forced to rely on only one existing interchange at the south end, along Wellington Street East; and Whereas the Province of Ontario has mandated significant local growth as part of the Growth Plan for the Greater Golden Horseshoe, and has defined Provincial Interests under the Planning Act that include providing employment opportunities and protecting the financial and economic well-being of the Province and its municipalities; and Whereas the proposed St. John’s Sideroad interchange has been built into the planning framework of the Town for nearly two decades, including as a planned element in the 2010 Aurora 2C Secondary Plan, the 2010 Official Plan, and the Town’s current 2024 Official Plan; and Whereas Council recently endorsed the Municipal Housing Target pledge of 8,000 residential units by 2031; and Whereas traffic congestion is a growing concern for all Aurora residents and has an impact, socially, environmentally and economically, on the Town, neighbouring municipalities, and the Region at large; 1. Now Therefore Be it Hereby Resolved That staff provide the Region with Traffic and Household data and projections that supports the need for the interchange at St. John’s and Highway 404; and 2. Be It Further Resolved That the Town of Aurora meet with the Region of York to express the need for the interchange at Page 12 of 259 Council Meeting Minutes Tuesday, October 22, 2024 13 Highway 404 and St. John’s to be constructed prior to 2035 and indicate to them that our preference would be that the interchange be built in the short term. Carried 8.10 Regional Report 8.10.1 York Regional Council Highlights of September 19, 2024 1. That the York Regional Council Highlights of September 19, 2024, be received for information. Carried 9. Consideration of Items Requiring Discussion (Regular Agenda) 9.1 FIN24-046 - Interim Forecast Update – as of August 31, 2024 Moved by Councillor Gallo Seconded by Councillor Thompson 1. That Report No. FIN24-046 be received for information. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 10. New Business Councillor Gallo inquired about the status of the men's transitional shelter and expressed urgency to select a location to begin the project. Staff provided a response that they are in contact with York Region who are responsible for moving the project forward. Councillor Gaertner expressed concerns regarding the size of the voting display shown during meetings in the Council Chambers, and Staff agreed to follow up. Page 13 of 259 Council Meeting Minutes Tuesday, October 22, 2024 14 Councillor Gilliland inquired about on-street parking on Murray Drive near Aurora High School and requested for bylaw services to monitor the street to ensure safety of pedestrians and drivers. Councillor Gilliand inquired about the possibility of introducing a payment plan for residents that do not quality for the Windrow Removal Pilot Program, and staff provided a response and agreed to follow up with Council. Councillor Weese announced that the Aurora Legion will begin selling poppies on Friday, October 25, 2024 for Remembrance Day. Councillor Weese inquired about the Automated Speed Enforcement (ASE) Pilot Program and when it will come into effect, and Staff agreed to follow up with Council regarding the exact dates. 11. By-laws 11.1 By-law Number 6644-24 - Being a By-law to amend By-law Number 6592-24, as amended, to establish development charges for the Town of Aurora. (Committee of the Whole Report No. FIN24-045, Oct 1, 2024) 11.2 By-law Number 6645-24 - Being a By-law to amend By-law Number 4574- 04.T, as amended, to regulate parking and traffic in the Town of Aurora (Restricted Parking Maximum Period – Victoria Street, Mosley Street, Church Street, Metcalfe Street, Wells Street and Harrison Avenue). (Committee of the Whole Report No. PDS24-105, Oct 1, 2024) 11.3 By-law Number 6646-24 - Being a By-law to exempt Part of Block 1 on Plan 65M-4743 from part-lot control (File No. PLC-2024-03). 11.4 By-law Number 6647-24 - Being a By-law to appoint a Fire Chief for Central York Fire Services. Moved by Councillor Weese Seconded by Councillor Thompson That the By-laws, items 11.1 to 11.4 inclusive, be enacted. Page 14 of 259 Council Meeting Minutes Tuesday, October 22, 2024 15 Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, and Councillor Gallo Absent (1): Councillor Kim Carried (6 to 0) 12. Closed Session None. 13. Confirming By-law 13.1 By-law Number 6648-24 Being a By-law to confirm actions by Council resulting from a Council meeting on October 22, 2024 Moved by Councillor Gallo Seconded by Councillor Gilliland That the confirming by-law be enacted. Carried 14. Adjournment Moved by Councillor Gaertner Seconded by Councillor Weese That the meeting be adjourned at 8:04 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 15 of 259 Town of Aurora Council Public Planning Meeting Minutes Date: Time: Location: Tuesday, November 12, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland Councillor Wendy Gaertner (arrived at 7:04 p.m.) Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Marco Ramunno, Director, Planning and Development Services Felix Chau, Planner Katherine Gatzos, Planner Michael de Rond, Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7:00 p.m. 2. Land Acknowledgement Mayor Mrakas acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 16 of 259 Council Public Planning Meeting Minutes Tuesday, November 12, 2024 2 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Councillor Thompson Seconded by Councillor Weese That the revised agenda as circulated by Legislative Services be approved. Yeas (6): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Thompson, Councillor Gallo, and Councillor Kim Absent (1): Councillor Gaertner Carried (6 to 0) 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Planning Applications The Mayor outlined the procedure that would be followed in the conduct of the public meeting. The Town Clerk confirmed that the appropriate notice was given in accordance with the relevant provisions of the Planning Act. 5.1 PDS24-124 - Application for Zoning By-law Amendment, 1000099397 Ontario Ltd., 36 Industry Street, Lot 9, Plan 535, File Number: ZBA-2024-04 Planning Staff Katherine Gatzos, Planner, presented an overview of the staff report regarding the Zoning By-law Amendment (ZBA), noting the application proposes to redevelop the subject lands to facilitate the future development of a seven-storey residential building containing 97 units and 72 parking spaces including 2 levels of underground parking. It was further noted that the applicant is proposing “Second Density Apartment Residential (RA2-XX)” and the proposed ZBA seeks to amend the development standards on the building height and surrounding lot area, Page 17 of 259 Council Public Planning Meeting Minutes Tuesday, November 12, 2024 3 yard setbacks, and adjusting the amenity area and parking requirements. Staff also highlighted the comments made at the community information meeting and next steps. Applicant Brad Rogers, Groundswell Urban Planners Inc., presented an overview of the development proposal including site context, previously approved zoning on the subject lands, the proposed development of a seven-storey building, proposed zoning, renderings, interior and exterior site plans, amenities, mixed uses, and next steps. Maggie Way, Associate Planner, and Richard Ziegler, Architect, were also present to answer questions. Public Comments Aurora residents, including Cheryl Bain, Catherine W, Rick Armstrong, and Keith Bennett, expressed the following comments:  Opposition to the proposed development  Concerns regarding: o Environmental impacts on diverse wildlife and Sheppard's Bush Conservation Area o Traffic/parking overflow to other local streets including Mary Street o Building structure and impact on other dwellings nearby due to construction  Suggestions regarding: o Conducting a traffic study in the vicinity of the subject lands Moved by Councillor Gallo Seconded by Councillor Weese 1. That Report No. PDS24-124 be received; and 2. That comments presented at the statutory Public Planning meeting be addressed by Planning and Development Services in a report to a future Committee of the Whole meeting. Page 18 of 259 Council Public Planning Meeting Minutes Tuesday, November 12, 2024 4 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 5.2 PDS24-125 - Application for Official Plan Amendment and Zoning By law Amendment, P.A.R.C.E.L. Inc., 14070 Yonge Street, KING CON 1 PT LOT 72 PLAN M42 PT BLKS A B G RP 65R34432, PARTS 1 TO 5, File Number: OPA- 2024-03; ZBA-2024-03 Planning Staff Felix Chau, Planner, presented an overview of the Official Plan Amendment (OPA) and Zoning By-law Amendment (ZBA) applications to facilitate the development of 2 five-storey condominium buildings on the subject lands; a residential condominium building with 180 units and a senior's lifestyle apartment building with 120 units. Staff discussed the previously approved applications and the current vacancy of the subject lands. It was further noted that the proposed OPA seeks to amend several site-specific policies from “Estate Residential” and “Major Institutional” to “Cluster Residential”, and from “Cluster Residential” to “Environmental Protection Area”, and the proposed ZBA seeks to rezone the subject lands from “Holding Provision Institutional Exception Zone (H) I (391)” to “Second Density Apartment Residential RA2 (XX) Exception Zone”, “Second Density Apartment Residential RA2 (YY) Exception Zone”, and “Environmental Protection (EP)”. Staff also highlighted the comments made at the community information meeting and next steps for the application. Applicant Joan McIntyre, Malone Given Parsons Ltd., presented an overview of the proposed development including site context, elevations and landscape plan, preservation of existing landscape, restoration of vegetation buffers, underground parking, density and unit types, and transportation and site access. It was further noted the existing Official Plan and zoning, and next steps. Rowan Rivers, Transportation Consultant, GHD Engineering, was also present to answer questions. Public Comments Page 19 of 259 Council Public Planning Meeting Minutes Tuesday, November 12, 2024 5 Aurora residents John Green, Linda Ma, Conny Wong, Paul Langston, Nima Osqueizadeh, Vivian Wu, Mauricio Barbone, Andrew Mestrinaro, Kathy Andriopoulos, expressed the following comments:  Opposition to the proposed development  Concerns regarding: o Traffic and pedestrian safety on Yonge Street and Elderberry Trail o Parking overflow due to minimal parking spots o Environmental impact on the Oak Ridges Marine Area and current woodland o Density too high and the proposal does not align with the Town Official Plan o Increased pollution o Lack of privacy due to proposed elevation and noise concerns o Proximity of the proposed development to the existing sewage pumping station  Suggestions regarding: o Installing sidewalks on Yonge Street and Elderberry Trail for pedestrian safety o Improving traffic signage and street lighting o Relocating the proposed development  Questions regarding: o Construction timeline Moved by Councillor Gilliland Seconded by Councillor Weese 1. That Report No. PDS24-125 be received; and 2. That comments presented at the statutory Public Planning meeting be addressed by Planning and Development Services in a report to a future Public Planning meeting. Page 20 of 259 Council Public Planning Meeting Minutes Tuesday, November 12, 2024 6 Yeas (7): Mayor Mrakas, Councillor Weese, Councillor Gilliland, Councillor Gaertner, Councillor Thompson, Councillor Gallo, and Councillor Kim Carried (7 to 0) 6. Confirming By-law 6.1 By-law Number 6650-24 - Being a By-law to confirm actions by Council resulting from a Council Public Planning meeting on November 12, 2024 Moved by Councillor Weese Seconded by Councillor Thompson That the confirming by-law be enacted. Carried 7. Adjournment Moved by Councillor Weese Seconded by Councillor Gaertner That the meeting be adjourned at 9:55 p.m. Carried Tom Mrakas, Mayor Michael de Rond, Town Clerk Page 21 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Councillor’s Office Re: Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27, 2024 To: Mayor and Members of Council From: Councillor Michael Thompson Date: November 26, 2024 Recommendation 1. That the memorandum regarding Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27, 2024, be received for information. Attachments 1. Lake Simcoe Region Conservation Authority Board Meeting Highlights of September 27, 2024 Page 22 of 259 Board Meeting Highlights September 27, 2024 Announcements a)Chair Riepma welcomed new Board member Councillor Tara Roy-DiClemente from the Town of East Gwillimbury, who has been appointed in place of Mayor Hackson, who stepped down from the Board at the end of July. Chair Riepma also noted that Councillor Joe Gough from the Township of Ramara, who was not in attendance, has been appointed in place of Councillor Sherri Bell. b)CAO Baldwin advised that at the request of the City of Orillia Council, he made a deputation on September 23rd to advise of the Conservation Authority’s programs and services, along with new legislation regarding the City’s involvement in the programs and services. c)CAO Baldwin advised that staff continue to monitor blue-green algae blooms that have resurfaced in the lake in September, after first being seen in July. CAO Baldwin also advised that invasive water soldier has also been seen in well-established large clumps in Cook’s Bay. Staff have been in regular contact with Provincial staff regarding both issues . Presentations: a)Watershed-Based Resource Management Strategy Integrated Watershed Management Implementation Coordinator, Kaitlyn Read, provided an overview of the draft Watershed-based Resource Management Strategy, noting this is a new requirement under Ontario Regulation 686/21 of the Conservation Authorities Act for all conservation authorities to complete. In accordance with the regulation, the required components of this Strategy include: 1.Guiding principles to inform and frame the Strategy and goals to inform the design and delivery of the Conservation Authority’s mandatory programs and services; 2.Summary of existing technical studies, monitoring programs, and other information that the Conservation Authority relies on to deliver its programs and services; 3.Review of the Conservation Authority’s programs and services and identification of gaps that should be addressed to assist in better delivering on its mandate; 4.A process for periodic review and updating of the Strategy; and 5.Public and stakeholder consultation and publication of the Strategy. The Strategy included a review of how the Conservation Authority’s approach to watershed management has evolved as watershed issues and knowledge have changed since 1951, along Attachment 1 Page 23 of 259 LSRCA Board of Directors Meeting Highlights –September 27, 2024 Page 2 of 4 with a forecast on where it’s heading based on emerging concerns. The Strategy not only demonstrates the rationale for existing programs and services, but it also identifies opportunities for the future based on continued and emerging stressors. The following three guiding principles were developed to inform and frame the Strategy: 1.Programs and services are based on integrated watershed management and find the balance between economic and environmental needs. 2.Science-based decision-making and adaptive management will ensure that programs and services continue to protect people, property and natural resources for generations to come. 3.The watershed’s natural resources are a shared responsibility. Partnership and collaboration will enable a clear, coordinated approach to sustainable resource management. Five goals have been established under these guiding principles, which align with the Conservation Authority’s current strategic plan: 1.Protect people, property, and resources from natural hazards through programs and services. 2.Effectively manage conservation lands and facilities to provide recreation and education opportunities that inspire an appreciation of nature. 3.Support and lead environmental science and research programs to provide the data necessary to inform watershed management decisions. 4.Identify and understand watershed resources and their stressors and develop and implement programs to address issues and threats. 5.Enhance and restore natural resources to improve their function and resilience for generations to come. The programs and services review and gap assessment were completed through internal meetings and workshops, feedback from partners, and public consultation. In total, 331 individuals were engaged, and feedback was reviewed and incorporated into the Strategy development. Through the process, nine areas were identified where programs or services could either be expanded or new ones could be developed, in order to f ill gaps and better address watershed stressors. To view this presentation, please click this link: Watershed-based Resource Management Strategy Presentation b)Conservation Areas Strategy Director, Conservation Lands, Philip Davies, provided an overview of the Conservation Authority’s Conservation Areas Strategy, noting this is a new requirement under Ontario Regulation 686/21 of the Conservation Authorities Act for all conservation authorities to complete. The regulation set out the required components of this Strategy, which include: A Page 24 of 259 LSRCA Board of Directors Meeting Highlights –September 27, 2024 Page 3 of 4 conservation areas strategy, prepared on or before December 31, 2024 for all lands owned or controlled by a conservation authority, including any interests in land registered on title, that meet the requirements set out in section 10. Criteria to be included in the Strategy includes: 1.Objectives to inform land management decisions, including policies for acquisition and disposition; 2.Identification of mandatory and non-mandatory programs and services offered, and sources of financing; 3.Assessment of how lands augment natural heritage features and integrate with other public lands; 4.Classification of lands into categories according to use; 5.Process for periodic Strategy review; 6.Community engagement in the Strategy preparation; and 7.Posting to Authority website or other means for public access. The uses of the Lake Simcoe Region Conservation Authority’s landholdings fall under three categories: conservation areas, management areas, and administrative offices. Staff undertook a broad consultation process with engagement from staff, municipal, provincial and regional government stakeholders, Chippewas of Georgina Island First Nation, as well as the general public through trailside events and an online engagement platform. Information gathered was used to refine the Guiding Principles and develop the following draft Goal Statement that will inform land management, development and maintenance activities for the future: To balance protection of the natural environment with providing safe and enjoyable passive recreation opportunities at well planned and maintained conservation areas. The following four guiding principles were then developed: i.Care and Protect ii.Collaborate and Connect iii.Plan for the Future iv.Strategic Management Staff sought Board of Directors input through a survey and plan to table the final draft Strategy for approval at the November 2024 meeting. To view this presentation, please click this link: Conservation Areas Strategy Presentation Page 25 of 259 LSRCA Board of Directors Meeting Highlights –September 27, 2024 Page 4 of 4 Staff Reports: Watershed-Based Resource Management Strategy The Board received Staff Report No. 47-24-BOD regarding the Conservation Authority’s draft Watershed-based Resource Management Strategy and approved the draft Watershed-based Resource Management Strategy. Conservation Areas Strategy The Board received Staff Report No. 48-24-BOD regarding the Conservation Authority’s Conservation Areas Strategy. 2024 Scanlon Creek Restoration Project Update The Board received Staff Report No. 49-24-BOD regarding the Scanlon Creek Restoration Project status and financial update. Scanlon Creek Nature Centre Construction: General Contractor Request for Proposa l The Board received Staff Report No. 50-24-BOD regarding the Request for Proposal process to retain a General Contractor to construct the new Scanlon Creek Nature Centre . The Board appointed a sub-committee of the Board of Directors, comprised of the Chair, the Vice Chair, the member representing the Town of Bradford West Gwillimbury, plus two additional members (Councillor Drodge and Councillor Harrison -McIntyre), to award the construction contract as outlined in the report. Confidential Human Resources Matter The Board endorsed Staff Report No. 51-24-BOD regarding a confidential human resources matter. For more information or to see the full agenda package, visit LSRCA’s Board of Directors’ webpage. Page 26 of 259 Town of Aurora Committee of the Whole Meeting Report Date: Time: Location: Tuesday, November 5, 2024 7 p.m. Council Chambers, Aurora Town Hall Council Members: Mayor Tom Mrakas (Chair) Councillor Ron Weese Councillor Rachel Gilliland* Councillor Wendy Gaertner Councillor Michael Thompson Councillor John Gallo Councillor Harold Kim Other Attendees: Doug Nadorozny, Chief Administrative Officer Patricia De Sario, Director, Corporate Services/Town Solicitor Robin McDougall, Director, Community Services Marco Ramunno, Director, Planning and Development Services Sara Tienkamp, Director, Operational Services Rachel Wainwright-van Kessel, Director, Finance Michelle Outar, Acting Manager, Corporate Communications Ishita Soneji, Deputy Town Clerk Linda Bottos, Council/Committee Coordinator *Attended electronically _____________________________________________________________________ 1. Call to Order The Mayor called the meeting to order at 7 p.m. Committee of the Whole consented to recess the meeting at 9:01 p.m. and reconvened the meeting at 9:11 p.m. Page 27 of 259 Committee of the Whole Meeting Report November 5, 2024 2 2. Land Acknowledgement Committee of the Whole acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Committee of the Whole approved the revised agenda as circulated by Legislative Services. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Community Presentations 5.1 Christopher Watts, The Aurora Heritage Authority; Re: Aurora's Angels Memorial Day Committee of the Whole consented to permit ten minutes for the presentation. Christopher Watts presented to raise awareness of the proclaimed Aurora’s Angels Memorial Day on November 9, 2024, in honour of 14 fallen RCAF members with ties to Aurora, highlighting their lives and service to Canada, and the ways in which they continue to be honoured. An invitation was extended to visit the art installation at the Royal Rose Gallery and join them on November 9 at 2 p.m. to celebrate Aurora’s Angels. Committee of the Whole received the presentation for information. 6. Delegations Page 28 of 259 Committee of the Whole Meeting Report November 5, 2024 3 6.1 Sandra Hallig and Cheyenne Zierler, Shared Tower Inc.; Re: Item 14.3 - PDS24-120 - Application for Radiocommunication Tower, Shared Tower Inc., 15400 Bayview Avenue Sandra Hallig, Planning Coordinator, joined by Cheyenne Zierler, Senior Planning Manager, presented an overview of the proposal and alternative option to further minimize the visual impact, including public consultation, wireless network capacity, propagation study comparison, site selection, Safety Code 6 compliance, nearby existing towers, and elevation plan. Committee of the Whole received and referred the comments of the delegation to item 14.3. 6.2 Phiona Durrant, Aurora Black Community Association; Re: Request for Funding This delegation has been rescheduled to the Budget Committee meeting of November 18, 2024. 6.3 Wendy James, Resident; Re: Yellow Dividing Line on Timpson Drive Wendy James expressed safety concerns regarding a yellow dividing line on Timpson Drive that has been repainted incorrectly following the installation of “No Parking” signs on one side and recent reconstruction of the road, and requested that the yellow line be repainted off-centre. Committee of the Whole received the comments of the delegation for information. 7. Advisory Committee Meeting Minutes Committee of the Whole recommends: That the Advisory Committee Meeting Minutes, items 7.1 to 7.4 inclusive, be received for information. Carried 7.1 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of September 25, 2024 Page 29 of 259 Committee of the Whole Meeting Report November 5, 2024 4 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of September 25, 2024, be received for information. Carried 7.2 Heritage Advisory Committee Meeting Minutes of October 7, 2024 1. That the Heritage Advisory Committee Meeting Minutes of October 7, 2024, be received for information. Carried 7.3 Finance Advisory Committee Meeting Minutes of October 8, 2024 1. That the Finance Advisory Committee Meeting Minutes of October 8, 2024, be received for information. Carried 7.4 Environmental Advisory Committee Meeting Minutes of October 21, 2024 1. That the Environmental Advisory Committee Meeting Minutes of October 21, 2024, be received for information. Carried 8. Consent Agenda 8.1 Agenda Items Approved on Consent Committee of the Whole recommends: That the Agenda items of sections 9 through 16 inclusive be approved, with the exception of items 9.1, 11.1, 11.2, 11.3, 11.4, 14.1, 14.2, and 14.3, which were discussed and voted on separately. Carried Committee of the Whole consented to consider Committee Agenda items in the following order: 14.3, 9.1, 11.1, 14.1, 11.2, 11.3, 11.4, and 14.2. 9. Community Services Committee Agenda 9.1 CMS24-043 - High Five - Registered Municipality Page 30 of 259 Committee of the Whole Meeting Report November 5, 2024 5 Committee of the Whole recommends: 1. That Report No. CMS24-043 be received; and 2. That Council endorse the Town of Aurora becoming a High Five Registered Municipality. Carried 10. Corporate Services Committee Agenda None. 11. Finance and Information Technology Committee Agenda 11.1 FIN24-057 - 2025 to 2026 Budget and 10-Year Capital Plan Mayor Mrakas provided an introduction and Rachel Wainwright-van Kessel, Director, Finance, presented an overview of the 2025-2026 Operating Budget and 10-Year Capital Plan. Committee of the Whole recommends: 1. That Report No. FIN24-057 be received for information. Carried 11.2 FIN24-051 - Water Meter Replacement Program Contract Committee of the Whole recommends: 1. That Report No. FIN24-051 be received; and 2. That WAMCO be awarded the contract for replacement of residential water meters for five years at a total cost of $1,900,000 excluding taxes under the single source provisions of the Procurement By-law. Carried 11.3 FIN24-052 - Tax Sale Process Committee of the Whole recommends: 1. That Report No. FIN24-052 be received for information. Carried Page 31 of 259 Committee of the Whole Meeting Report November 5, 2024 6 11.4 FIN24-055 - Community Partner Reserve Management Policy Committee of the Whole recommends: 1. That Report No. FIN24-055 be received; and 2. That the Town’s Community Partner Reserve Management Policy be approved. Carried 12. Administration Committee Agenda None. 13. Operational Services Committee Agenda 13.1 OPS24-023 - Aurora Forest Study Policy Updates Committee of the Whole recommends: 1. That Report No. OPS24-023 be received; and 2. That staff be directed to review and propose updates to the Private Tree Protection By-Law (By-law No. 5850-16) and associated compensation policies. Carried 14. Planning and Development Services Committee Agenda 14.1 PDS24-065 - New Registration By-law for Additional Residential Units in Single Family Dwelling Unit Committee of the Whole recommends: 1. That Report No. PDS24-065 be received; and 2. That staff bring forward the Registration By-law for Additional Residential Units (ARUs) to a future Council meeting for enactment. Carried Page 32 of 259 Committee of the Whole Meeting Report November 5, 2024 7 14.2 PDS24-119 - Extension of Approval to Draft Plan of Subdivision, Charlieville Developments Limited, 45 Tyler Street, Lot 26 and Part Lots 24, 25 and 27, Plan 9, File Number: SUB-2015-03, Related File Number: SP-2022-03 Committee of the Whole recommends: 1. That Report No. PDS24-119 be received; and 2. That the Draft Approval to Plan of Subdivision for 45 Tyler Street, File SUB-2015-03, be extended for one year, with a lapsing date of December 17, 2025. Carried 14.3 PDS24-120 - Application for Radiocommunication Tower, Shared Tower Inc. , 15400 Bayview Avenue, Plan 65M-3074, Block 2, Part Block 3, File Number: SP(T)-2024-01 Committee of the Whole recommends: 1. That Report No. PDS24-120 be received for information. Carried 15. Member Motions 15.1 Mayor Mrakas; Re: Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding Committee of the Whole recommends: Whereas municipalities face growing infrastructure needs, including roads, bridges, public transit, water systems, and other critical services, which are essential to community well-being and economic development; and Whereas the current sources of municipal revenue, including property taxes and user fees, are insufficient to meet these increasing demands for infrastructure investment; and Whereas the Province of Ontario currently collects the Land Transfer Tax (LTT) on property transactions in municipalities across the province, Page 33 of 259 Committee of the Whole Meeting Report November 5, 2024 8 generating significant revenue that is not directly shared with municipalities; and Whereas the Federal Government collects the Goods and Services Tax (GST) on property transactions, a portion of which could be directed to municipalities to address local infrastructure needs; and Whereas redistributing a portion of the Provincial Land Transfer Tax and GST to municipalities would provide a predictable and sustainable source of funding for local infrastructure projects without creating a new tax burden on residents or homebuyers; and Whereas a redistribution of a portion of the existing Land Transfer Tax and GST would allow municipalities to better plan and invest in long-term infrastructure initiatives, supporting local economic growth and improving the quality of life for residents; 1. Now Therefore Be It Hereby Resolved That Aurora Town Council formally requests the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities; and 2. Be It Further Resolved That Aurora Town Council calls on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities; and 3. Be It Further Resolved That this redistribution of the Land Transfer Tax and GST should be structured to provide predictable and sustainable funding to municipalities, allowing for better long-term planning and investment in infrastructure projects that benefit local communities, thus ensuring that local governments receive a fair share of the revenue to address critical infrastructure needs; and 4. Be It Further Resolved That copies of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs); and 5. Be It Further Resolved That copies of this resolution be forwarded to all 444 Municipalities in Ontario, the Federation of Canadian Page 34 of 259 Committee of the Whole Meeting Report November 5, 2024 9 Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy. Carried 16. Regional Report 16.1 York Regional Council Highlights of October 24, 2024 Committee of the Whole recommends: 1. That the York Regional Council Highlights of October 24, 2024, be received for information. Carried 17. New Business Councillor Weese referred to the earlier presentation from Christopher Watts and requested clarification on the comments about the limited number of illumination colours available at Aurora Town Square, and staff provided a response. Councillor Weese, on behalf of ratepayer associations, inquired about where questions regarding trails should be directed, and staff provided a response. Councillor Weese referred to previous conversations about ASEs (automated speed enforcement) in community safety zones and inquired about joint processing centres, and staff provided a response. Councillor Weese referred to the recent shooting tragedy in Ward 1 and suggested that all residents should be cautious about the hateful comments heard on social media, and expressed the hope that residents could be more sensitive to individuals in this community. Councillor Gaertner referred to the delegation from Wendy James and inquired about how the matter will be resolved and communicated, and staff provided a response and agreed to follow up with the resident. Councillor Thompson referred to the earlier presentation from Christopher Watts and inquired about comments made regarding the accuracy of the proclamation, and staff provided a response. Councillor Gallo requested an update regarding the fountain at Queen’s Diamond Jubilee Park, and staff provided a response. Page 35 of 259 Committee of the Whole Meeting Report November 5, 2024 10 18. Public Service Announcements Councillor Gaertner recognized the recent Hindu celebration of Diwali, or Festival of Lights, noting its similarities to the Jewish celebration of Hanukkah. Councillor Weese announced that the Christmas Kettle campaign will begin this month and volunteers can sign up now with Northridge Community Church of The Salvation Army for shifts through December 2024. Councillor Weese encouraged everyone to help Dianne and Brian Harrison send 10,000 Christmas and holiday cards to Canadian troops around the world, who will be away from home during the upcoming holiday season. Councillor Weese noted that the installation of a new all-weather surface is underway at Town Park and expressed appreciation to Town staff. Mayor Mrakas announced that, for the second consecutive year, the Town has received the Distinguished Budget Presentation Award for its 2024 Budget from the Government Finance Officers Association, which recognizes municipalities across North America that meet the highest budgeting and financial reporting standards. The Mayor extended congratulations and acknowledged the efforts of Town staff and especially the Finance team. Mayor Mrakas announced the following upcoming activities and events:  The application deadline has been extended to join the Town’s Boards and Committees for the 2025-2026 term; for more details and to apply by November 11, 2024, visit aurora.ca/Committees.  Winter parking restrictions come into effect on November 15, 2024; to learn more, visit aurora.ca/Parking.  Aurora’s By-law Services has partnered with York Regional Police for their annual Toys for Tickets campaign from November 20 to December 13, 2024; for more details, visit aurora.ca/ToysForTickets.  Residents and businesses are encouraged to participate in Aurora’s Deck the Halls Tour from December 9 to 23, 2024; for information and to register by November 15, 2024, visit aurora.ca/DeckTheHalls.  Aurora’s Santa Under the Stars Parade will be held on Saturday, November 23, 2024, from 6 p.m. to 8 p.m.; for more details, visit aurora.ca/SantaParade. Page 36 of 259 Committee of the Whole Meeting Report November 5, 2024 11  The Aurora Royal Canadian Legion will be leading the annual Remembrance Day Parade on Sunday, November 10 at 10:20 a.m. and the Remembrance Day Ceremony will take place on Monday, November 11, 2024, at 10:45 a.m. at the Cenotaph; for more information, visit auroralegion.ca. 19. Closed Session None. 20. Adjournment The meeting was adjourned at 9:48 p.m. Page 37 of 259 Town of Aurora Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, September 25, 2024 7:00 p.m. Council Chambers, Aurora Town Hall Committee Members: Steve Fleck Owen Heritage (Vice Chair) Lil Kim Gino Martino Members Absent: Giovanni Turla Klaus Wehrenberg Other Attendees: Michael Bat, Traffic and Transportation Analyst Ishita Soneji, Deputy Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:00 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 38 of 259 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 2 3. Approval of the Agenda Moved by Gino Martino Seconded by Steve Fleck That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024 Moved by Steve Fleck Seconded by Gino Martino 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024, be received for information. ]Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Traffic and Transportation Analyst; Re: Automated Speed Enforcement Pilot Program and Community Safety Zones Staff provided the Committee with a brief overview of the memorandum regarding the Automated Speed Enforcement Pilot Program (ASE), indicating that two phases will be used to establish an implementation Page 39 of 259 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 3 plan and report back to Council with information collected from the pilot program. The Committee provided suggestions on prioritizing the placement of speed cameras around elementary school zones and how staff should examine how revenue collected to fund active transportation in the Town. The Committee also inquired about the role of bylaw officers to enforce the pilot program and how fines will be dictated. Staff provided clarification about the vendors that will be operating the pilot program as the program will be led by the Town. Staff further discussed the purpose of the pilot program and its role to enhance speed reduction and safety for students. Moved by Steve Fleck Seconded by Lil Kim 1. That the memorandum regarding Automated Speed Enforcement Pilot Program and Community Safety Zones be received; and 2. That the Active Transportation and Traffic Safety Advisory Committee comments regarding Automated Speed Enforcement Pilot Program and Community Safety Zones be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Traffic and Transportation Analyst; Re: Yield Sign Feasibility Assessment Staff briefly summarized the Yield Sign Feasibility Assessment memorandum and the recommendation that advises against replacing existing stop signs with yield signs. The Committee provided a suggestion on the possibility of assessing the implementation of more roundabouts where feasible and inquired about how locations are going to be evaluated to determine the need for roundabouts based on physical space and safety measures. There was a further suggestion to install potential roundabouts in existing areas for traffic calming purposes. Page 40 of 259 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 4 Moved by Steve Fleck Seconded by Lil Kim 1. That the memorandum regarding Yield Sign Feasibility assessment be received; and 2. That the Active Transportation and Traffic Safety Advisory Committee comments regarding Yield Sign Feasibility assessment be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items 8.1 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member Recruitment for Advisory Committees Staff presented an overview of the memorandum, indicating that current citizen members must reapply for the second half of the Council term to be considered for a committee of interest. They also indicated that the application process is open as of September 19, 2024 until November 1, 2024. The Committee inquired about the application process and reapplying for the same committee. Staff provided clarification noting that existing members would have to submit a new application on the current vacancies. The Committee further discussed the process to inform existing members and staff noted that existing members have been notified via email regarding the recruitment process. Moved by Gino Martino Seconded by Steve Fleck 1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for Advisory Committees be received for information. Carried Page 41 of 259 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 5 9. New Business The Committee inquired on how to track the progress of the Active Transportation Master Plan initiatives and upcoming capital budget proposals including capital projects and staff provided a response. The Committee inquired about the overflow parking lot located near Aurora GO Station, expressing concerns regarding the current pedestrian route and the distance from the station. The Committee expressed concerns regarding traffic safety for vehicles and pedestrians at the exit from Aurora GO Station to Industrial Parkway. 10. Adjournment Moved by Steve Fleck Seconded by Lil Kim That the meeting be adjourned at 7:55 p.m. Carried Page 42 of 259 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Time: Location: Monday, October 7, 2024 7 p.m. Holland Room, Aurora Town Hall Committee Members: Bob McRoberts, Honourary Member (Vice Chair) Cynthia Bettio David Heard Rocco Morsillo Members Absent: Kevin Hughes John Green, Aurora Historical Society Representative Other Attendees: Ishita Soneji, Deputy Town Clerk Adam Robb, Manager, Policy Planning and Heritage Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Vice Chair called the meeting to order at 6:58 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 43 of 259 Heritage Advisory Committee Meeting Minutes October 7, 2024 2 3. Approval of the Agenda Moved by Cynthia Bettio Seconded by Rocco Morsillo That the revised agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Heritage Advisory Committee Meeting Minutes of June 10, 2024 Moved by Rocco Morsillo Seconded by Cynthia Bettio 1. That the Heritage Advisory Committee Meeting Minutes of June 10, 2024, be received for information. Carried 6. Delegations 6.1 Christopher Watts, The Aurora Heritage Authority; Re: Town of Aurora Heritage Awards Christopher Watts provided a presentation in support of reinstating Aurora's Heritage Awards program. They further expressed questions on the history and status of the Heritage Awards program, the Town's Architectural Salvage Program, and the Heritage Advisory Committee's Pending List. Moved by David Heard Seconded by Cynthia Bettio That the comments of the delegation be received for information. Carried Page 44 of 259 Heritage Advisory Committee Meeting Minutes October 7, 2024 3 7. Matters for Consideration 7.1 Memorandum from Manager, Policy Planning and Heritage; Re: Heritage Permit Application - 77 Wellington Street East Staff provided an overview of the memorandum and proposal for a minor rear addition to accommodate additional space in support of the existing daycare use, noting the rear addition qualifies for delegated approval due to the generally minor nature of the proposed work. The Committee expressed no opposition to the proposal and inquired about the requirement for use of non-combustible siding material. Staff confirmed that the intent is to aesthetically match the existing siding. The Committee had no further concerns with this or proceeding with delegated approval. Moved by Rocco Morsillo Seconded by David Heard 1. That the memorandum regarding Heritage Permit Application - 77 Wellington Street East be received; and 2. That the Heritage Advisory Committee comments regarding Heritage Permit Application - 77 Wellington Street East be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Manager, Policy Planning and Heritage; Re: Hillary House Considerations Staff provided an overview of the memorandum and request from the Aurora Historical Society to collaborate with the Town and explore options toward ensuring the long-term sustainability of the Hillary House National Historic Site. Staff noted that input is being sought from the Heritage Advisory Committee along with feedback from the public, which will be summarized in a report back to Council. The Committee provided feedback including: (1) Hillary House should be owned and managed by the Town; the Aurora Historical Society as a volunteer board should not be responsible to manage the property; (2) continue to use property as a museum and community space for events, tours, banquets, etc.; (3) property is underutilized and should be enhanced Page 45 of 259 Heritage Advisory Committee Meeting Minutes October 7, 2024 4 through connectivity to Fleury Park, the trails system, Aurora Community Centre, the downtown core, and the rehabilitation of the waterworks yard; (4) promote the landscaping and natural elements of the property; (5) promote heritage tourism through marketing and increasing awareness of Hillary House to the public, business sector, and school groups; and (6) pursue federal grants. Moved by Cynthia Bettio Seconded by Rocco Morsillo 1. That the memorandum regarding Hillary House Considerations be received; and 2. That the Heritage Advisory Committee comments regarding Hillary House Considerations be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items 8.1 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member Recruitment for Advisory Committees Staff provided an overview of the memorandum, highlighting that current citizen members must reapply for the second half of the 2022-2026 Council term to be considered for this committee or any other committee of interest. Staff confirmed that all applications would be brought forward for Council's consideration once the application period has ended. Moved by David Heard Seconded by Cynthia Bettio 1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for Advisory Committees be received for information. Carried 9. New Business Staff provided an update on the screening of the Pet Cemetery documentary, being held during the time of this meeting in the Performance Hall at Aurora Page 46 of 259 Heritage Advisory Committee Meeting Minutes October 7, 2024 5 Town Square, and advised that Cultural Services staff have offered to host a private screening for the Heritage Advisory Committee (HAC) members immediately prior to the December 9, 2024 HAC meeting at Town Hall. The Committee expressed their preference for a viewing at Aurora Town Square and staff agreed to liaise with Cultural Services staff and propose an alternate night in the Performance Hall. The Committee offered suggestions regarding the timing and theme of the next Doors Open Aurora event, noting that previously there was greater participation of sites and visitors in August than in October. Staff clarified that the Ontario Heritage Trust's Doors Open Ontario program determines the provincewide theme each year and that a separate organizing committee, which can include Committee members along with a range of community partners, is required to coordinate the event. 10. Adjournment Moved by Cynthia Bettio Seconded by Rocco Morsillo That the meeting be adjourned at 8:44 p.m. Carried Page 47 of 259 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Time: Location: Tuesday, October 8, 2024 5:45 p.m. Holland Room, Aurora Town Hall Committee Members: Mayor Tom Mrakas (Chair) Councillor Michael Thompson Councillor Ron Weese Other Attendees: Rachel Wainwright-van Kessel, Director, Finance Jason Gaertner, Manager, Financial Management Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 5:45 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Councillor Thompson Seconded by Ron Weese Page 48 of 259 Finance Advisory Committee Meeting Minutes Tuesday, October 8, 2024 2 That the agenda as circulated by Legislative Services be approved. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Finance Advisory Committee Meeting Minutes of September 10, 2024 Moved by Ron Weese Seconded by Councillor Thompson 1. That the Finance Advisory Committee Meeting Minutes of September 10, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Financial Management Senior Advisor; Re: Line by Line Budget Review of Operational Services Moved by Councillor Thompson Seconded by Ron Weese That the Memorandum from Financial Management Senior Advisor; Re: Line by Line Budget Review of Operational Services be deferred to a future Finance Advisory Committee meeting. Motion to defer Carried Page 49 of 259 Finance Advisory Committee Meeting Minutes Tuesday, October 8, 2024 3 8. New Business None. 9. Adjournment The meeting was adjourned at 5:47 p.m. Page 50 of 259 Town of Aurora Environmental Advisory Committee Meeting Minutes Date: Time: Location: Monday, October 21, 2024 7:00 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Vice Chair) Nicole Arsenault (arrived at 7:15 p.m.) Shun Chen Alain Godin Denis Heng Ken Turriff Members Absent: Councillor Rachel Gilliland (Chair) Pippette Eibel Kristen Martens Other Attendees: Matt Volpintesta, Manager, Parks and Fleet Ishita Soneji, Deputy Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:02 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 51 of 259 Environmental Advisory Committee Meeting Minutes Monday, October 21, 2024 2 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Ken Turriff Seconded by Alain Godin That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Environmental Advisory Committee Meeting Minutes of June 17, 2024 Moved by Ken Turriff Seconded by Denis Heng 1. That the Environmental Advisory Committee Meeting Minutes of June 17, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration None. Page 52 of 259 Environmental Advisory Committee Meeting Minutes Monday, October 21, 2024 3 8. Informational Items 8.1 Memorandum from Manager of Parks and Fleet; Re: Aurora Forest Study Recommended Policy Updates Staff briefly provided an update on the Aurora Forest Study and highlighted updating current policies to make an immediate impact on protecting the tree canopy and urban forestry. The Committee and staff discussed key topics including how tree canopy goals will be achieved, the study's targeted implementation date of 3-5 years and how the set targets will be achieved, the possibility of increasing the fees to cut down trees, plans to incentivize private landowners, how maintenance of the mature tree canopy can be achieved with an increase in resources, further enforcement to ensure that developers are meeting the requirements of planting trees, and support was expressed by the Committee to continue to manage emerald ash borer impact on Aurora’s ash trees. It was further recommended to staff to examine non-profit organizations and their sponsorships to plant trees in support of the tree canopy. The Committee inquired about the timeline of when the reports will be presented to Council, and staff provided an answer. Moved by Shun Chen Seconded by Alain Godin 1. That the memorandum regarding Aurora Forest Study Recommended Policy Updates be received; and 2. That the Environmental Advisory Committee comments regarding Aurora Forest Study Recommended Policy Updates be received and referred to staff for consideration and further action as appropriate. Carried 8.2 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member Recruitment for Advisory Committees Staff presented a brief overview the memorandum, indicating that current citizen members must reapply for the second half of the Council term to Page 53 of 259 Environmental Advisory Committee Meeting Minutes Monday, October 21, 2024 4 be considered for a committee of interest and all applications would be brought forward for Council's consideration following the application period. It was also indicated that the application process is open as of September 19, 2024 until November 1, 2024. The Committee further inquired about Council's role in the recruitment process and if existing members' interests can apply again and staff provided clarification. Moved by Ken Turriff Seconded by Alain Godin 1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for Advisory Committees be received for information. Carried 9. New Business None. 10. Adjournment Moved by Ken Turriff Seconded by Shun Chen That the meeting be adjourned at 8:02 p.m. Carried Page 54 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. CMS24 -0 43 Subject: High Five – Registered Municipality Prepared by: Lisa Warth, Manager, Recreation Department: Community Services Date: November 5, 2024 Recommendation 1. That Report No. CMS24-043 be received; and 2. That Council endorse the Town of Aurora becoming a High Five Registered Municipality. Executive Summary This report outlines the High Five program and the benefits for the Town to become a High Five registered municipality.  High Five is a national quality standard focusing on recreation and sport programs for children ages 4 to 12 and adults 55+  The Town’s commitment includes staff training and program evaluations  The Town may consider becoming an Accredited municipality in the future Background The Town of Aurora prides itself on providing quality recreation, sport and leisure programs for all ages. The complexity of managing programs is always evolving and numerous considerations need to go into developing and managing participant programs with the well being, satisfaction and safety of every participant being a top priority. The Town has always had quality standards when it comes to program planning and delivery, however the High Five program offers benefits such as training resources, Page 55 of 259 November 5, 2024 2 of 6 Report No. CMS24-043 the latest research, benchmarks, credibility and more which will assist in achieving ongoing operational excellence. Analysis High Five is a national quality standard focusing on recreation and sport programs for children ages 4 to 12 and adults 55+ High Five is a national quality standard for recreation and sport developed by Parks and Recreation Ontario (PRO) with the support and endorsement of the Province of Ontario. High Five was launched in 1994 with training, tools and processes that have been continually refined with input from sport and recreation professionals as well as experts in healthy child development, quality assurance and quantitative and qualitative research. The High Five program is based on research and statistics. The foundation of the High Five program is built on five principles of healthy child development and healthy aging essential for quality programs and three design guidelines. These principles come from research into what constitutes quality experiences for participants. These five principles of healthy child development and healthy aging are:  A caring leader  The opportunity to make friends  The opportunity to play  The opportunity to master skills  The opportunity to participate The three design guidelines that are necessary to implement the five principles are:  Programs that are welcoming of diversity and uniqueness  Programs that are safe  Programs that are developmentally appropriate The premise of High Five is that staff are trained and coached on how to incorporate these five principles and three design guidelines into program planning and delivery. Evaluations are done on a regular basis to ensure adherence to the principles. Over 700 organizations nationally are Registered or Accredited High Five organizations. Page 56 of 259 November 5, 2024 3 of 6 Report No. CMS24-043 The Town’s commitment includes staff training and program evaluations The foundation of the High Five program is the five principles of healthy child development and healthy aging and the three design principles listed above. Training on these principles equips staff with the knowledge and skills necessary to create and deliver positive program experiences within the developmental abilities of specific age groups. This can improve services and potentially reduce liabilities. This also enhances staff skills and can assist in attracting and retaining staff resources. Training can be completed online or in-person, accommodating diverse staff needs. High Five recognizes the transient nature of part time staff and recommends that 75% of all staff are trained in the principles of healthy child development and healthy aging. Once staff have been trained on the five principles of healthy child development and heathy aging and the three design principles, and how to incorporate them into program planning and delivery, regular program evaluations must take place to ensure compliance. Training is required on how to use the evaluation tool (called a Quest 2), to ensure evaluators know how to align the evaluation tool with the program they are evaluating. Several full time and part time staff will be trained on using this tool. There are opportunities for internal staff to become High Five trainers and several full- time staff are pursuing this option. This will provide flexibility and a cost savings to the Town, so external trainers do not always have to be secured. An annual review of policies and procedures (called a Quest 1) is also required. This tool examines, measures and evaluates the extent to which policies and procedures support the principles of healthy child development and healthy aging. Training is also required to use this tool and several full-time staff will be trained on using this tool. The Town may consider becoming an Accredited municipality in future After two to three years of being a Registered High Five Municipality, the Town would have the option to move towards full Accreditation. The benefits of becoming a fully accredited organization include:  Elevated Quality Standards where 85% of all recreation staff would be trained in the Principles of Healthy Child Development and more frequent program evaluations take place.  Enhanced Reputation that demonstrates a commitment to excellence, increasing trust and credibility in the community. Page 57 of 259 November 5, 2024 4 of 6 Report No. CMS24-043  Additional Resources and Support that will assist in continuous improvement and innovation in programming. Approximately 10% of registered High Five agencies move on to become fully accredited. Registered agencies must prove compliance, readiness, a culture of excellence and a commitment to delivering exceptional recreation and sport experiences for participants before they can move on to full accreditation. Community Services will work with the High Five organization to further explore the readiness and benefits of becoming an Accredited Organization. Advisory Committee Review None Legal Considerations Becoming a High Five Registered Municipality improves risk management by increasing staff training and competency, and promoting safety, compliance, and high standards in children’s recreation, while reducing potential liabilities and enhancing community trust. Financial Implications There are multiple costs associated with becoming a High Five Registered Municipality. These include training fees, training materials and the annual Registration Fee. A total of $9000.00 is budgeted in the 2024 and 2025 operating budget for this purpose. Beyond 2025, costs will include the annual registration fee ($1000) and fees for training staff (approximately $3000 per year). These will continue to be managed through annual operating funds. Communications Considerations Registering as a High Five municipality is the first step towards Accreditation. Communications will assist in communicating internally to staff regarding training opportunities and program evaluation. If the Town pursues accreditation in the future, an external communications campaign will be developed. Page 58 of 259 November 5, 2024 5 of 6 Report No. CMS24-043 Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Ensuring quality standards in recreation programming, supports the Strategic Plan goal of Supporting an exceptional quality of life for all in its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle. Alternative(s) to the Recommendation 1. Council may provide further direction. Conclusions Becoming a High Five Registered municipality is a strategic opportunity to enhance the Town’s capabilities, improve program quality and mitigate risks. High Five is a nationally recognized program that provides resources to ensure healthy child development and healthy aging and safety in Town programs. Community Services intends to be prepared to become a fully Registered Municipality early in 2025. Attachments None Previous Reports None Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Robin McDougall, Director, Community Services Page 59 of 259 November 5, 2024 6 of 6 Report No. CMS24-043 Approved by Doug Nadorozny, Chief Administrative Officer Page 60 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN 2 4 -0 57 Subject: 2025 to 2026 Budget and 10-Year Capital Plan Prepared by: Jason Gaertner, Manager, Financial Management Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-057 be received for information. Executive Summary As per the multi-year budget process, Council approved the Town’s 2023 operating and capital budget relating to the first year of the term. In the second year of the term, the municipality adopted a budget for the remaining three years of the Council term. The budget for the second two outlook years (2025 and 2026) must be reviewed annually and readopted as per provincial legislation.  The operating budget includes tax increases of 3.5 and 2.9 percent for 2025 and 2026, respectively  Water, wastewater and stormwater service proposed rates for 2025 and 2026 remain unchanged from previously endorsed rates  This operating budget focuses on the changes to the multi-year budget  Total capital budget authority of $213.9 million is being requested in 2025 with $65.3 million in planned spending for 2025  The 10-year capital plan includes $371.2 million of capital investments  The Fiscal Strategy continues to inform the proposed multi-year budget  The number of 2025 budget survey respondents were more than double that of the 2024 survey Page 61 of 259 November 5, 2024 2 of 12 Report No. FIN24-057  Council may propose amendments to the budget for consideration at the special meeting of Council on November 25 Background The Town’s Budget Principles policy outlines the multi-year budget framework for the Town of Aurora. The multi-year budgeting framework aligns with each Council term. Council reviews the first year’s budget of the term and receives an accompanying forecast of the next three budgets. In the second year of the term, Council will review a three-year operating budget, including all related tax and rate impacts. Year’s three and four of this budget will be reviewed again by Council. On January 31, 2023, Council approved the first year’s budget of the term. In December 2023, the remaining three years’ budgets of the Council term was adopted. As per legislation, Council is required to review the previously adopted 2025 and 2026 operating budgets as shown in Table 1. Table 1 Multi-year Key Milestones Year Action Status One Adopt 2023 Receive 2024 to 2026 Complete Two Adopt 2024 to 2026 Complete Three Review 2025 to 2026 In Progress Four Review 2026 Analysis The operating budget includes tax increases of 3.5 and 2.9 percent for 2025 and 2026, respectively The Town of Aurora’s 2025 to 2026 Operating Budget proposes tax increases of 3.5 percent in 2025 and 2.9 percent in 2026 after assessment growth forecasted at 1.6 and 1.2 percent per year for 2025 and 2026, respectively is considered. These annual increases include a one percent annual increase to capital reserve contributions to Page 62 of 259 November 5, 2024 3 of 12 Report No. FIN24-057 support the 10-year capital plan. These proposed increases align with Council’s recently approved budget principles policy. Total gross operating expenditures of $125.9M and $130.1M are proposed for 2025 and 2026, respectively. These planned expenditures are partially offset by non-tax revenues such as water, wastewater and stormwater rate revenue, investment income, user fees, grants, fines and penalties. All rate funded services are fully offset through rate revenues. The remainder is raised through property taxes. Table 2 presents a summary of the Town’s proposed net tax levy for 2025 to 2026 versus previous years. Table 2 Operating Budget Summary Water, wastewater and stormwater service proposed rates for 2025 and 2026 remain unchanged from previously endorsed rates Water, wastewater and stormwater operations are fully funded from user fees. The two key factors in the determination of these fees are the costs to deliver these services and the volumes to be billed. Two of the most significant cost drivers of this budget are the Town’s wholesale water and wastewater management fees, both of which are paid to York Region. York Region Council has approved combined rate increases of 3.3 percent for 2025 and 2026 wholesale water and wastewater rates. 2024 2024 Budget Budget 2022 2023 Net Fcst*Budget 2025 2026 Aurora Departments: 96,865.6 112,418.7 115,576.1 101,803.2 108,232.5 112,027.7 (60,761.8)(72,484.3)(73,791.9)(59,145.4)(62,888.5)(64,510.3) Subtotal 36,103.7 39,934.3 41,784.2 42,657.7 45,344.0 47,517.4 12,294.1 12,722.9 13,063.9 13,063.9 13,384.5 13,748.2 3,934.9 4,052.1 4,122.0 4,122.0 4,205.0 4,289.0 Total Budget 52,332.7 56,709.4 58,970.1 59,843.7 62,933.5 65,554.6 Assessment Growth $943.5 753.3 %1.6%1.2% Tax Increase $2,146.2 1,867.8 %3.5%2.9% *Net forecast as of August 31, 2024 Net Actual Results$000's Central York Fire Service Aurora Public Library Expenditures Non-Tax Revenues Page 63 of 259 November 5, 2024 4 of 12 Report No. FIN24-057 The Town’s previously identified infrastructure funding gap continues to subject all user rate funded services to further budgetary pressures. This funding gap is most pronounced in stormwater services. Table 3 Proposed User Rates Effective May 1, 2025 This operating budget focuses on the changes to the multi-year budget This budget review focuses on any proposed changes to the multi-year budget adopted last year. The proposed budget changes include any items that were not foreseen when the 2024-26 budget was adopted. These changes are presented in detail within the 2025 to 2026 Budget. A summary of these proposed changes can be found under the Operating Budget chapter of the Budget. Total capital budget authority of $213.9 million is being requested in 2025 with $65.3 million in planned spending for 2025 Capital budget authority represents the adopted capital budget commitment for a project. It is made up of four components: - Actuals spent to the end of the last fiscal year for the life of the project - The current year’s capital forecast - The cash flow planned in the first budget year - The cash flow, only as needed, for future budget years where contractual commitments are needed This means 2025 capital budget authority includes actuals to December 31, 2023, plus the 2024 forecast plus 2025 capital cash flow and capital from 2026 and beyond only as required. This budget proposes a total of $213.9 million in capital budget authority 2024 Rates Outlook Proposed $%Outlook Proposed $% Water 2.53 2.67 2.67 0.14 5.5%2.78 2.78 0.11 4.1% Wastewater 3.00 3.13 3.13 0.13 4.3%3.28 3.28 0.15 4.8% Combined 5.53 5.80 5.80 0.27 4.9%6.06 6.06 0.26 4.5% Residential 14.93 16.61 16.61 1.68 11.3%18.35 18.35 1.74 10.5% Non-Residential 189.75 211.00 211.00 21.25 11.2%233.16 233.16 22.16 10.5% Stormwater Rate ($/month): Rate Change Rate Change Water and Wastwater ($/m3 ): 2025 Rates 2026 Rates Page 64 of 259 November 5, 2024 5 of 12 Report No. FIN24-057 which is made up of $183.0 million in previously adopted capital projects and $30.9 million in net new capital budget authority requests. A summary of the proposed 2025 capital budget authority categorized by the traditional funding buckets of Asset Management, Growth and New and Studies and Other is presented in Table 4. Table 4 Capital Project 2025 Budget Authority Summary The 2025 capital budget is examined in more detail within the Capital Budget chapter of the Budget. The 10-year capital plan includes $371.2 million of capital investments The capital budget proposes a 10-year plan totalling $371.2 million. This 10-year capital plan continues to focus its investments on asset management with asset management projects representing 82 percent of the capital plan, growth and new 16 percent which includes the construction of Aurora Town Square and studies and other at 2 percent. By focusing on planned capital project cash flows in the 10-year capital plan, the Town is able to better manage its cash, timing of investments and reserve needs on an annual basis. The 2025 asset management budget is built upon the Town’s newly approved Asset Management Plan. The Town’s Asset Management Plan was approved in July 2024. This plan expanded upon the previously developed modernized level of service measures for all core asset categories to include all non-core asset categories. At this time, future asset management decisions will begin to be driven by these newly developed levels of service. A summary of the Town’s current 10-year capital plan is presented under Table 5. Details of this plan can be found under chapters 16 to 19 of the Budget. Asset Management 62,360.8 85,764.9 23,404.2 11,501.4 22,943.8 45,427.5 5,892.3 Growth & New 116,544.1 122,760.2 6,216.1 76,666.1 27,833.5 18,016.6 244.0 Studies & Other 4,133.4 5,383.4 1,250.0 1,732.0 1,567.8 1,893.6 190.0 Approved Budget 183,038.3 213,908.5 30,870.2 89,899.5 52,345.1 65,337.6 6,326.3 * Includes all active project budgets, adjustments and new budget commitments Actuals to Dec/23 2024 Forecast 2025($000s) Previously Approved Budget 2025 Budget Capital Budget Authority Cash Flow Capital Budget Authority* Budget Change 2026+ Page 65 of 259 November 5, 2024 6 of 12 Report No. FIN24-057 Table 5 10-Year Capital Project Summary The Fiscal Strategy continues to inform the proposed multi-year budget The Town’s Fiscal Strategy provides a long-term view of financial sustainability through the balancing of the four strategic pillars: Revenue Management (Operating Budget Chapter), Capital Planning (Capital Budget Chapter) and Reserve Management and Debt Management (Reserves and Debt Management Chapter). This budget supports the fiscal strategy through the following:  Revenue management: Striving to maintain a predictable tax levy while facing very challenging financial circumstances such as extraordinary inflationary pressures by managing budget pressures through expenditure savings and revenue adjustments, while continuing to reduce the budget reliance on supplementary taxes.  Capital planning: Aligning with the asset management plan and identifying future asset management needs over the long-term through the continued modernization of the Town’s asset management plan and the accompanying framework, while also planning for future growth needs over the next 10 years.  Reserve management: Increasing contributions to asset management reserves through the one percent increase in the tax levy for fiscal strategy and looking ahead at reserve balances to manage the capital plan. 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Studies & Other 1.9M 1.5M 0.7M 0.5M 0.4M 0.6M 0.8M 0.2M 0.3M - Growth & New 18.0M 4.6M 5.1M 5.5M 6.3M 0.7M 5.6M 11.1M 2.0M 0.7M Asset Management 45.4M 23.7M 21.5M 20.5M 22.7M 34.9M 34.7M 33.3M 30.8M 36.9M Total 65.3M 29.9M 27.3M 26.5M 29.5M 36.3M 41.1M 44.6M 33.0M 37.6M $65.3M $29.9M $27.3M $26.5M $29.5M $36.3M $41.1M $44.6M $33.0M $37.6M - 20.0M 40.0M 60.0M 80.0M Page 66 of 259 November 5, 2024 7 of 12 Report No. FIN24-057  Debt management: Identifying future debt and managing annual debt repayments over the 10-year plan, recommending policy to convert tax-funded debt repayment costs to asset management reserve contributions once the debt is fully paid off. The number of 2025 budget survey respondents were more than double that of the 2024 survey budget The Town’s online 2025 budget survey received more than double the number of respondents than it did for the 2024 budget. A total of 316 responses were received this year, compared to 153 respondents for the year prior. Overall, 65 percent of respondents felt the value they were receiving from their municipal tax dollars were good or fair. Table 6 presents a summary of the top 10 town service areas that respondents would like to see more of their tax dollars spent. 12 percent of respondents identified that no further fund increases to Town’ services were necessary. Respondents were able to select up to 3 different service areas. Table 6 Top 10 services where more tax dollars should be spent Service Number of Respondents Park, Trails, Open Spaces 137 Community Planning (ie. Active Transportation Master Plan) 72 Town Facilities 69 Asset Management 67 Community Programs (ie. Special events, aquatic programs) 64 Road Network Operations 57 Winter Management 41 Enforcement & Licensing 39 Solid Waste Management 35 Cultural Services 29 Survey respondents were most supportive of the following proposed future modernization initiatives:  Online account inquiry and bill payments  Increased ability to purchase Town services online Page 67 of 259 November 5, 2024 8 of 12 Report No. FIN24-057  Online viewing of Town facility amenities  Online facility permit request forms  Facility rental availability Some common themes of additional feedback received through the survey included:  The Town needs to ensure it is maximizing the value obtained from its scarce tax levy dollars  A greater focus should be placed on maintaining the Town’s existing outdoor recreation spaces including parks, trails and all playing surfaces (soccer fields, baseball diamonds, tennis & basketball courts, etc.)  Expansion of the Town’s active transportation network including additional bike paths, trails and pathways  Continue to increase the Town’s tree canopy, and other greenery  Make affordable housing a priority  Enhance maintenance and expansion of Aurora dog parks  Expand Town bylaw enforcement The Town also received helpful feedback on potential improvements to future budget surveys. Survey feedback also highlighted opportunities for the enhancement of educational materials relating to how municipal budgets work and how municipal service responsibilities are distributed between the Town and York Region. Council may propose amendments to the budget for consideration at the special meeting of Council on November 25 Table 7 presents a summary of the Town’s key 2025 budget timelines. Of note, budget committee meetings are scheduled on November 11 and 18. Further, any proposed budget amendments are due to the Clerk by the end of day on November 21. If needed, a Special Council meeting has been scheduled on November 25 to discuss/decide upon any proposed budget amendments. Page 68 of 259 November 5, 2024 9 of 12 Report No. FIN24-057 Table 7 Budget Dates and Milestones Meeting / Milestone Date Mayor provides budget to members of Council October 29, 2024 Budget overview presentation to Council November 5, 2024 Presentations of departmental budgets November 11, 2024 Community Partner presentations as well as remaining business from November 11 November 18, 2024 Amendments to the Mayor’s proposed budget are due to the Clerk by end of day November 21, 2024 Special Council meeting to discuss/decide on proposed budget amendments (if required) November 25, 2024 Last day for the Mayor to veto any amendments adopted during November 25th meeting December 5, 2024 (latest) Override / budget adoption December 20, 2024 (latest) Should Council approve any budget amendments, the mayor will have until December 5 at the latest to decide if he will veto any of these amendments. Council may override any budget amendment vetoes, by resolution, on a 2/3 vote of its members within 15 days of any veto decision. Advisory Committee Review Not applicable Legal Considerations Section 291 of the Municipal Act, 2001 provides that a municipality may prepare and adopt multi-year budgets. For the second and each subsequent year, Town Council has the opportunity to re-review the budget, make any necessary changes and re-adopt the budget for the year to which the budget applies. Financial Implications Residential tax bills contain three different property taxes. Taxes collected for provincial education purposes represents approximately 18 percent of a residential tax bill, while taxes for York Region are approximately 44 percent and the Town’s share is the remaining 38 percent. Page 69 of 259 November 5, 2024 10 of 12 Report No. FIN24-057 The Town’s proposed tax increases of 3.5 and 2.9 percent for 2025 and 2026, respectively would add approximately $10.94 and $9.38 per year to the Town’s share of the tax bill for each $100,000 of assessment for 2025 and 2026, respectively. For an average home in Aurora assessed at $800,000, the Town’s share of the tax bill in 2024 is $2,500. If the proposed tax increases of 3.5 and 2.9 percent are adopted, this tax bill will increase by $87.52 to $2,588 for 2025. The tax bill would increase by a further $75.05 to $2,663 in 2026. The average quarterly residential water bill assumes the use of 54 cubic metres of water during the three-month period. The rates for water and wastewater are charged per cubic metre and then the stormwater charge is a monthly fee. So, each residential bill will include three months. The average residential bill in 2024 was $343.41; if adopted, the rates in this budget for water, wastewater and stormwater will result in increases to the water, wastewater and stormwater average quarterly bill increasing by $19.62 to $363.03 in 2025 and $19.26 to $382.29 in 2026. The proposed 2025 capital plan remains affordable in the short term based upon the contributions to capital reserves included within the presented operating budget which align with Council’s recently adopted asset management short term financial strategy. Staff will present a longer financial strategy to Council for consideration which will commence in 2027 onwards. The affordability of the 10-year capital plan is reviewed annually as part of the Town’s Fiscal Strategy. Communications Considerations The Regulation requires the proposed budget to be made available to the public. The proposed budget will be posted on the Town’s website and communications will inform and educate the public about the budget and budget process through various channels. Climate Change Considerations The recommendations from this report do not directly impact greenhouse gas emissions or climate change adaptation. The Town’s climate change action plan has been considered in the development of the proposed multi-year budget. Link to Strategic Plan Developing the annual budget supports all aspects of the Strategic Plan. Specifically, this report supports the Plan principles of Leadership in Corporate Management, Page 70 of 259 November 5, 2024 11 of 12 Report No. FIN24-057 Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation None Conclusions The proposed 2025-26 operating budget represents the remaining two years of the term’s multi-year budget. The proposed tax rate increase strives to minimize the impact on taxpayers in light of the considerable budget pressures faced by the Town such as those arising from inflation and asset management. The Town’s recommended water, wastewater and stormwater rates reflect all necessary changes at this time and strive to manage any upward pressure on water, wastewater and stormwater rates responsibly. The presented 2025 capital budget is affordable with Council’s adoption of the proposed operating budget support of the Town’s capital asset sustainability. The 2025 Budget containing all supporting material for this year’s proposed budgets was provided to Council on October 29, 2024. The budget materials will also be made available on the Town’s website. Attachments Attachment 1: Budget Presentation Previous Reports FIN23-012, Council Budget Principles Policy FIN24-015, 2025 Budget Timeline and Process Pre-submission Review Agenda Management Team review on October 17, 2024 Page 71 of 259 November 5, 2024 12 of 12 Report No. FIN24-057 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 72 of 259 Committee of the WholeNovember 5, 20242025-2026 Operating Budget and 10-Year Capital PlanPage 73 of 259 November 5, 2024 2025 - 2026 Budget2Agenda•Budget overview•Operating budget•Capital budget•Reserves and debt management•Next stepsPage 74 of 259 3Multi-year budget processNovember 5, 2024 2025 - 2026 BudgetYear 1AdoptYear 1Receive Years 2‐4Year 2Adopt Years 2 to 4Year 3Re‐adopt Years 3 &4Year 4Re‐adopt Year 4Council TermPage 75 of 259 4Proposed budget at a glanceNovember 5, 2024 2025 - 2026 Budget20262025Operating budget:$130.1M$125.9MGross expenditures$65.6M$62.9MNet levy1.9% +1.0%2.5% +1.0%Tax levy increase (operating + 1% fiscal strategy)Capital budget:$65.3M2025 expenditures$30.9MNew: Capital budget authority$371.2M10-year capital planNoneNew: Debt authorityNo change Page 76 of 259 Aurora38¢Provincial Education18¢York Region44¢•25.3¢ Town Departments•1.6¢ Corporate Items•8.1¢ Central York Fire Services•2.5¢ Aurora Public Library•0.5¢ Community Partners*(*excluding library)5Aurora’s share of the tax dollarNovember 5, 2024 2025 - 2026 BudgetPage1-3Page 77 of 259 6Average household impactNovember 5, 2024 2025 - 2026 BudgetAnnual tax increaseAverage house assessedat $800,000Quarterly water bill increase* with average consumption of 54m3/quarter*Includes water, wastewater and stormwater chargePage1-82025 $87.522026 $75.052025 $19.622026 $19.26Page 78 of 259 Operating budgetPage 79 of 259 8Budget is balancedNovember 5, 2024 2025 - 2026 BudgetPage3-32025 Expenditures $125.9M 2025 Funding $125.9M Salaries & Benefits$40.9M 30%Program Costs$27.7M 22%Purchased water & wastewaterYork Region wholesale cost$22.1M 18%Contributions to Reserves$17.6M 14%Central York Fire Services$13.4M 12%Library $4.2M 4%Tax Levy, Supplementary Taxes & Payments in Lieu$63.5M 52%User RatesWater, wastewater & stormwater$37.0M 28%User Fees & Other Revenues$17.0M 10%Tax Penalties, Reserves, DC, Grants, Interest $8.4M 10%Page 80 of 259 November 5, 2024 2025 - 2026 Budget9Gross spending vs….. Net budgetPage1-7$0.7M, 1.1%$1.8M, 2.8%$4.2M, 6.7%$2.7M, 4.3%$6.5M, 10.3%$7.7M, 12.2%$13.4M, 21.3%$13.4M, 21.2%$13.1M, 20.8%$0.7M, 0.6%$1.9M, 1.5%$4.3M, 3.4%$7.1M, 5.7%$7.4M, 5.9%$7.6M, 6.1%$8.5M, 6.8%$13.4M, 10.6%$22.5M, 17.9%$52.5M, 41.7%Planning & DevelopmentServicesOperational ServicesCommunity ServicesCentral York Fire ServicesCorporate ServicesCorporate ItemsAurora Public LibraryFinanceOffice of the CAOMayor & Council($0.5M), (0.9%)Page 81 of 259 10Tax increase driversNovember 5, 2024 2025 - 2026 BudgetPage3-6$2.27M 3.7%$0.6M 1%$0.11M 0.2%$0.11M 0.2%$0.54M 0.9%$1.14M 1.8%$0.67M 1.1%$0.08M 0.1%$0.19M 0.3%-0.5%1.0%1.5%2.0%2.5%3.0%3.5%4.0%4.5%5.0%2025 Budget 2026 BudgetEnhancementCapital Impact &GrowthFiscal StrategyProducer WasteSavings & LED DebtRepayment toReserveBaseNote: RoundedPage 82 of 259 November 5, 2024 2025 - 2026 Budget11Inflation is trending much higher than budget increasesPage1-498100102104106108110112114116118120CPI Index Dec 2019 = 100Budget (excl. Fiscal Strategy & ATS debt)Toronto CPI2% InflationCPI Source: Statistics Canada. Table 18-10-0004-12 Consumer Price Index by productgroup, monthly, percentage change, not seasonally adjusted, provincial citiesPage 83 of 259 November 5, 2024 2025 - 2026 Budget12Net budget compared to outlook2024 2025 2024 2025Outlook Budget $ % Outlook Budget $ %693.0 703.1 10.1 1.5% 754.4 764.5 10.1 1.3%1,671.2 1,758.2 87.0 5.2% 1,718.0 1,752.3 34.3 2.0%13,475.3 13,352.3 (123.0) (0.9%) 13,936.1 13,848.4 (87.8) (0.6%)6,639.3 6,498.9 (140.5) (2.1%) 7,067.8 6,920.5 (147.2) (2.1%)7,650.5 7,655.3 4.8 0.1% 8,022.1 8,026.7 4.6 0.1%12,778.2 13,060.5 282.4 2.2% 11,794.7 12,148.2 353.5 3.0%--- ---(412.7) (362.7) 50.0 12.1% (376.8) (377.7) (0.9) (0.2%)2,596.1 2,678.3 82.2 3.2% 4,327.0 4,434.4 107.4 2.5%45,091.0 45,344.0 253.0 0.6% 47,243.4 47,517.4 274.0 0.6%13,413.4 13,384.5 (28.9) (0.2%) 13,798.0 13,748.2 (49.8) (0.4%)4,204.6 4,205.0 0.4 0.0% 4,288.7 4,289.0 0.3 0.0%62,708.9 62,933.5 224.5 0.36%65,330.1 65,554.6 224.5 0.34%718.9 943.5224.6 31.2%753.3 753.3--$ 2,146.2 2,146.2 - - 1,867.8 1,867.8 - -%3.5% 3.5% 2.9% 2.9%$000's2025 2026Assessment GrowthDepartmental TotalCentral York Fire ServicesAurora Public LibraryTotalOperational Services:Roads, Parks & WasteWater, Wastewater & StormwaterPlanning & Development ServicesCorporate ItemsCouncilNet Change Net ChangeCommunity ServicesCorporate ServicesFinanceNet Tax IncreaseOffice of the CAOPage 84 of 259 November 5, 2024 2025 - 2026 Budget13Change to outlook Page3-4$000's % $000's %2024 Budget Outlook 62,708.9 65,330.1Prior Year Adjustments224.5 0.34%Restated Outlook 62,708.9 65,554.6Budget changes to outlookSalaries & benefits adjustments net of recoveries from reserves and user rates 98.2 0.16% 177.9 0.27%Continuation of communications project management 101.1 0.16% (101.1) (0.15%)Facilities energy savings net of materials increases (195.0) (0.31%) -Facilities leases, rentals and advertising net of costs 80.4 0.13% (25.2) (0.04%)Community programs and special events (94.6) (0.15%) 3.8 0.01%Cultural Services Action Plan (2025) & Public Art maintenance (2026) 50.0 0.08% 12.5 0.02%Sport Aurora50.0 0.08% -East Gwillimbury joining Animal Services partnership (23.0) (0.04%) (44.5) (0.07%)Water and tax administration revenues (39.2) (0.06%) (8.3) (0.01%)IT contract savings (8.2) (0.01%) -Next Generation 911 Service 12.0 0.02% -2025 2026Page 85 of 259 November 5, 2024 2025 - 2026 Budget14Change to outlook continued$000's % $000's %Fleet vehicle licenses, contract costs in roads maintenance and streetlights, offset by savings in recycling operations105.4 0.17% -Two additional routes for sidewalk winter maintenance - 60.0 0.09%Banners and flags 19.2 0.03% -Additional crossing guards for new school 20.0 0.03% -Parks ice rink liners and other minor adjustments 12.1 0.02% -Reduction to 2025 planning revenue forecast 66.5 0.11% (66.5) (0.10%)Photocopier savings (74.6) (0.12%) (9.2) (0.01%)Multi-year budget contingency (100.0) (0.16%) -Adjustment to Payments-in-Lieu of Taxes 92.0 0.15% -Reduction to tax stabilization draw 105.2 0.17% 25.1 0.04%Other minor adjustments (24.4) (0.04%) 25.0 0.04%Central York Fire Services (28.9) (0.05%) (49.8) (0.08%)Aurora Public Library 0.4 0.00% 0.3 0.00%Budget change 224.5 0.36% -2025 Budget 62,933.5 65,554.62025 2026Page 86 of 259 November 5, 2024 2025 - 2026 Budget15Proposed staffing remains the samePage3-152024Budget Change Total Change TotalCouncil* 1.0 - 1.0 - 1.0Office of the CAO 9.0 - 9.0 - 9.0Community Services 80.0 1.0 81.0 - 81.0Corporate Services 38.0 1.0 39.0 2.0 41.0Finance 44.0 1.0 45.0 - 45.0Operational Services 59.0 1.0 60.0 1.0 61.0Planning & Development Services 44.0 - 44.0 - 44.0Departmental Total FTEs 275.0 4.0 279.0 3.0 282.02024 Outlook 275.0 4.0 279.0 3.0 282.0Change to Outlook - - - - -* Excludes 7 elected officials20262025FTEsPage 87 of 259 November 5, 2024 2025 - 2026 Budget16Proposed rate increases are unchangedPage3-132024Rates Outlook Proposed $ % Outlook Proposed $ %Water 2.53 2.67 2.67 0.14 5.5% 2.78 2.78 0.11 4.1%Wastewater 3.00 3.13 3.13 0.13 4.3% 3.28 3.28 0.15 4.8%Combined5.53 5.80 5.80 0.27 4.9% 6.06 6.06 0.26 4.5%Residential 14.93 16.61 16.61 1.68 11.3% 18.35 18.35 1.74 10.5%Non-Residential 189.75 211.00 211.00 21.25 11.2% 233.16 233.16 22.16 10.5%Stormwater Rate ($/month):Rate Change Rate ChangeWater and Wastwater ($/m3):2025 Rates 2026 RatesPage 88 of 259 November 5, 2024 2025 - 2026 Budget17Average residential water billPage3-142024Rates Outlook Proposed $ Outlook Proposed $Water 54m3 $136.62 $144.18 $144.18 $7.56 $150.12 $150.12 $5.94Wastewater 54m3 $162.00 $169.02 $169.02 $7.02 $177.12 $177.12 $8.10Stormwater $44.79 $49.83 $49.83 $5.04 $55.05 $55.05 $5.22Average Quarterly Bill $343.41 $363.03$363.03 $19.62 $382.29 $382.29 $19.26Average Annual Bill $1,373.64 $1,452.12 $1,452.12 $78.48 $1,529.16 $1,529.16 $77.042025 Rates Change 2026 Rates ChangePage 89 of 259 18Budget focus on reaffirmation November 5, 2024 2025 - 2026 BudgetTax and user rate increases the same as the outlookInflation continues to be a budget pressureYork Region will increase water rates by 3.3% annuallyIncludes reserve contributions to support the Asset Management PlanAssessment growth revenue of 1.6% & 1.2%Page 90 of 259 Capital budgetPage 91 of 259 November 5, 2024 2025 - 2026 Budget20Proposed Capital Budget AuthorityPage4-3Asset Management 62,360.8 85,764.9 23,404.2 11,501.4 22,943.8 45,427.5 5,892.3Growth & New 116,544.1 122,760.2 6,216.1 76,666.1 27,833.5 18,016.6 244.0Studies & Other 4,133.4 5,383.4 1,250.0 1,732.0 1,567.8 1,893.6 190.0Approved Budget183,038.3 213,908.5 30,870.2 89,899.5 52,345.1 65,337.6 6,326.3* Includes all active project budgets, adjustments and new budget commitments($000s)Previously Approved Budget2025 Budget Capital Budget Authority Cash FlowCapital Budget Authority*Budget Change2026+Actuals to Dec/232024Forecast2025Page 92 of 259 November 5, 2024 2025 - 2026 Budget21The plan is $67M higher this year2024 10-Year Plan $304.2M2025 10-Year Plan $371.2MPage4-665.4 31.1 33.0 32.5 23.9 37.7 25.3 24.8 26.2 4.4 65.329.927.326.529.536.341.144.633.037.6-$20M$40M$60M$80M$100M2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 20342024 Capital Budget2025 Capital BudgetForecastPage 93 of 259 November 5, 2024 2025 - 2026 Budget22Asset management and growth make up most of the 10-year capital planPage4-72025 2026 2027 2028 2029 2030 2031 2032 2033 2034Studies & Other1.9M 1.5M 0.7M 0.5M 0.4M 0.6M 0.8M 0.2M 0.3M -Growth & New18.0M 4.6M 5.1M 5.5M 6.3M 0.7M 5.6M 11.1M 2.0M 0.7MAsset Management45.4M 23.7M 21.5M 20.5M 22.7M 34.9M 34.7M 33.3M 30.8M 36.9MTotal65.3M 29.9M 27.3M 26.5M 29.5M 36.3M 41.1M 44.6M 33.0M 37.6M$65.3M$29.9M$27.3M$26.5M$29.5M$36.3M$41.1M$44.6M$33.0M$37.6M-20.0M40.0M60.0M80.0MPage 94 of 259 November 5, 2024 2025 - 2026 Budget23Core Assets ValuationPage 95 of 259 November 5, 2024 2025 - 2026 Budget24$30.9M of new Capital Budget Authority is proposedLarger projects with capital budget authority include:•$11.5M roads program•$2.1M parks program•$1.8M storm sewer program•$1.7M facilities program•$1.5M fleet programPage4-2Page 96 of 259 November 5, 2024 2025 - 2026 Budget25Capital Programs for all Asset Management ProjectsAsset Management Capital ProgramsFacilities 5,387.0 7,037.0 1,650.0 1,247.9 1,279.4 4,509.7 -Community Programs 283.4 656.4 373.0 66.9 58.5 531.0 -Fleet 1,452.5 2,987.5 1,535.0 37.7 1,414.8 800.0 735.0Parks 3,811.2 5,928.9 2,117.7 531.1 1,711.0 3,686.8 -Public Works 2,102.3 3,195.0 1,092.7 134.6 622.5 2,437.8 -Finance 8,672.8 10,622.8 1,950.0 5,988.4 1,502.9 1,731.5 1,400.0IT Services 2,593.5 3,484.5 891.0 538.0 810.5 1,738.0 398.0Roads 27,487.2 38,937.8 11,450.6 781.0 15,166.0 22,690.8 300.0Storm Sewer 5,313.0 7,107.2 1,794.2 71.2 70.0 5,674.0 1,292.0Water Wastewater 2,857.2 3,282.2 425.0 - 150.0 1,390.0 1,742.2Approved59,960.2 83,239.4 23,279.2 9,396.7 22,785.7 45,189.7 5,867.3* Includes all active project budgets, adjustments and new budget commitments2026+($000s)Previously Approved Budget2025 Budget Capital Budget Authority Cash FlowCapital Budget Authority*Budget ChangeActuals to Dec/232024Forecast2025Page4-8Page 97 of 259 Reserve and debtmanagementPage 98 of 259 November 5, 2024 2025 - 2026 Budget2710-year capital reserve balancesPage5-4-$20M$40M$60M$80M$100M$120M$140M2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Reserve TotalRate ReservesHydro ReserveCash-In-Lieu ParkLandDevelopmentCharge ReserveTax LevyReservesPage 99 of 259 November 5, 2024 2025 - 2026 Budget28Unfunded Capital Projects 10-year capital plan, includes a new “unfunded” category for capital projects:Cousins Drive pedestrian underpassUnderpass development north of St. John’s Sideroad at Yonge StreetPromenade public parking solutionGrade-separated crossing at Bayview/Rickard, Elderberry and at Beacon HallThese projects are partially funded by DC’s. However, the funds for the non-DC funded portion are not available.Page 100 of 259 November 5, 2024 2025 - 2026 Budget29Debt repayment in the 10-year planPage5-11-$0.2M$0.4M$0.6M$0.8M$1.0M$1.2M$1.4M$1.6M$1.8M$2.0M2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Debt RepaymentTotalDevelopmentChargeTax LevyUser FeePage 101 of 259 November 5, 2024 2025 - 2026 Budget30Fiscal Strategy and the budgetCapital planning Identifying future asset management needs over the long-termReserve management Increasing reserve contributions to asset management to support service levelsDebt management Managing the timing difference between growth revenues and capital constructionRevenue management Managing a levy increase below inflation and mitigating budget pressuresPage 102 of 259 Next stepsPage 103 of 259 Budget timelineNovember 5, 2024 2025 - 2026 Budget 32Budget PublishedOct 29Budget Published30 Day Review Period StartsCouncil Review PeriodNov 5Budget PresentationNov 11Town DepartmentsNov 18Community PartnersNov 21Amendments Due to ClerkNov 25Council AmendmentsIf no amendmentsBudget is adopted Mayor Veto Period10 Days MaxMayoral DeclarationIf no vetoBudget is adopted Council Veto Review15 Days MaxCouncil MeetingPage 104 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -051 Subject: Water Meter Replacement Program Contract Prepared by: Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting & Revenue Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-051 be received; and 2. That WAMCO be awarded the contract for replacement of residential water meters for five years at a total cost of $1,900,000 excluding taxes under the single source provisions of the Procurement By-law. Executive Summary To seek Council’s approval for the Town to enter into a five-year non-standard procurement contract with WAMCO for the delivery and installation of water meter replacements for capital project AM-F-0012.  Water meter replacements are required to ensure optimal meter performance  The replacement of the Town’s aging water meters will also allow for the possibility of significantly enhancing the level of services that can be provided to residents  WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment that the Town of Aurora uses Background The Town is committed to the proper asset management of its inventory of water meters The Town began replacing in-service water meters in the early 1990’s. The water meter replacement program was reinforced by a study undertook in in 2014 which recommended a perpetual meter replacement program to proactively replace the Page 105 of 259 November 5, 2024 2 of 4 Report No. FIN24-051 Town’s meters rather than waiting for them to fail and water losses to increase and improving the average meter age within the Town. The new meters are capable of providing more accurate daily reads and far more innovative ways to receive reading data. Analysis Water meter replacements are required to ensure optimal meter performance In 2014 the Town’s supporting business case recommended changing out the Town’s residential water meters. In a 2017 report, it was recommended that residential water meters should continue to be replaced until 2026, at which time the replacement rate could be reduced to a rate which would ensure that residential water meters are replaced every 20 years. The replacement of the Town’s aging water meters will also allow for the possibility of significantly enhancing the level of services that can be provided to residents The Sensus meter that the Town has been installing includes technology which will enable the Town to significantly enhance the level of service provided to residents. These service enhancements include close to real-time monitoring of water consumption, alerts of abnormal water usage to both Town staff and residents, greatly enhanced analytical and reporting, and an enriched online self-service and e-commerce features to name a few. This aligns with the Town’s investment in the automated water meter reading infrastructure implementation that is currently underway and expected to be completed in 2025. WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment that the Town of Aurora uses WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment that the Town of Aurora uses. The Town has already made a significant commitment to the installation of Sensus meters through previous meter replacements over the past 10 years. For the Town to maximize efficiencies and achieve service enhancements, the installation of Sensus will need to continue. Consequently, it is recommended that this new contract be awarded to the designated area distributor for Sensus meters being WAMCO. All of the Town’s water meter are Sensus and need to remain as such to support the functionality of the automated water meter technology that is currently being implemented. Page 106 of 259 November 5, 2024 3 of 4 Report No. FIN24-051 Advisory Committee Review There is no advisory committee related to the rate program. Legal Considerations The Town’s Procurement By-law requires that single source awards over $250,000 be approved by Council in order for staff to proceed with the proposed procurement. An agreement will be entered into with WAMCO for the services and will be reviewed by Legal Services. Financial Implications This contract is in support of the Town’s continued water meter replacement program. A new capital project AM-F-0012 has been included in the 2025 capital budget with a total budget authority request of $1,900,000. The current water meter replacement project’s budget authority will be fully spent at the end of 2024 and the project will be closed at this time. All water meter replacement costs are fully funded from the Water Reserve for which sufficient funding is available to fund the requested 2025 capital budget authority. The cost per residential meter for this program is quoted at $396 excluding taxes, for the 5/8” meter mainly used by the Town. This increase of $36 from the 2020 agreement is due to the increase in the U.S. exchange rate and delivery costs over the years. Communications Considerations There are no communications considerations related to this report. Climate Change Considerations New water meters support the automated read and have more precise water measurement of usage which together will enable residents to better monitor their usage and get notifications of leaks which will improve water conservation. The technology attached to the water meters (MXUs) will enable the Town to read the meters without having to an individual drive to each residence for manual reads. Page 107 of 259 November 5, 2024 4 of 4 Report No. FIN24-051 Link to Strategic Plan Supports the community objective to invest in sustainable infrastructure. Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions The annual residential water meter replacement program has been ongoing for 10 years with about 11,000 of the approximate 18,000 meters having now been replaced. The replacement of aging meters ensures that customers are billed for only the water that they consume, and that this infrastructure is of exceptional quality and supportive of technological growth. In addition, the continued replacement of the Town’s water meters with the Sensus meters will enable the Town to offer significant service level enhancements to its residential users should it desire to do so. To continue the programs, it is recommended that a five-year contract be awarded to WAMCO as a single source contract with a total amount of $1,900,000 excluding taxes. Attachments None Previous Reports FS19-040 Water Meter Replacement Program Contract December 3, 2019 Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 108 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -052 Subject: Tax Sale Process Prepared by: Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting and Revenue Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-052 be received for information. Executive Summary As property taxes are the largest source of revenue supporting the Town’s operations, this report is to provide Council information about collection processes available to the Town that are within the legislation of the Municipal Act. The Town plans to commence consistent application of the tax registration and tax sale legislation through a documented process in an effort to decrease property tax arrears balances.  The Town actively keeps residents informed of the status of their property tax account  The Town will continually review property tax collection processes to actively manage outstanding property tax levies  The Town will follow a six-stage process, the final stage being a tax sale  Staff plan to actively review property tax accounts and commence the tax sale process for qualified properties Background The Municipal Act, 2001, and Ontario Regulation 181/03 (the “Municipality Tax Sales Rules”) govern the circumstances under which a property may be sold by the Town. The Page 109 of 259 November 5, 2024 2 of 8 Report No. FIN24-052 Town may register a Tax Arrears Certificate against a title if the property taxes remain unpaid for the two years prior to January 1 of any year. This applies to both residential and non-residential classes of properties. The Town’s most recent policy titled, Property Tax Collection Procedures, was last updated January 1, 2019. Post the approval of this policy, the Town has not proceeded with the tax sale process for any of the eligible properties mainly because of the pandemic. Finance plans to update this policy to accurately reflect the steps detailed within this report. Tax registration is a set of procedures that must be followed before a property can be advertised for tax sale. Practices demonstrated by multiple municipalities across Ontario show indications that in most cases tax registration does not result in a tax sale; instead, it results in property owners finding the means to pay tax arrears in full within one year. Analysis The Town actively keeps residents informed of the status of their property tax account Property tax bills are mailed out to all residents twice a year, first through the interim bills and second through the final bills. The bills detail the current year levy and include overdue balances of any unpaid bills and applicable interest charges that resulted from the overdue balances. Instalment dates for current year bills are in February, April, July and September. After each instalment date, the Town issues Reminder Notices for all property tax accounts that have an overdue balance, the balance may consist of any combination of current year taxes, prior year taxes, interest and eligible charges transferred to the property tax account. In 2022, Finance initiated a collection process by sending additional notices twice a year, in late spring and early fall. These notices explained that the property tax outstanding balance made the property eligible for property tax sale. In these notices the Town encouraged residents to contact the Finance department to set up payment plans in order to actively demonstrate commitment to reduce the overdue balance. This initiative was paused in 2023 during the implementation of the new financial system and is set to recommence in late fall of 2024. Page 110 of 259 November 5, 2024 3 of 8 Report No. FIN24-052 The Town will continually review property tax collection processes to actively manage outstanding property tax levies The Town reviews all accounts in arrears and sends out collection notices following the interim and final billings (spring and fall). Additional attempts will be made to contact accounts in arrears that are identified to have significant balances, residential properties with balances above $10,000 and non-residential properties with balances above $25,000. Arrears accounts on active payment plans will be reviewed to ensure the payments are essentially bringing down the balance of the account to a current position. If not, the Town will contact the property owner informing them they are required to increase the amount of their payments. Properties that reach the third year of arrears will be subject to a final notice collection letter that will advise the property owner of the potential for tax proceedings. The notification will request full payment or specified payment arrangement. The Town will send this letter in the fall of each calendar year. Properties that reach the start of fourth year of arrears will be subject to tax sale proceedings that will commence on January 1 of the fourth year. The Town will conduct a title search to identify all registered mortgages, interested parties and any outstanding liens. Notices will be sent to all identified parties, in many cases this step can result in the arrears being paid often by the mortgage company. In cases of nonpayment, a notice tax sale registration will be sent to the property owner. If the owner contacts the Town at this stage, the Town will consider allowing the owner to enter into a payment agreement limited to twenty-four months or less. Properties ready for tax sale registration will be recommended by Finance to the executive leadership team to proceed with tax sale registration. The Town will follow a six-stage process, the final stage being tax sale The Town plans to engage Realtax to conduct tax sale registration and tax sale proceedings for eligible arrears property tax accounts. The following are the stages of the proceedings that will be conducted by Realtax: Stage one will be a title search and a corporation search using the information about the property in question from the assessment roll. The title search will reveal the legal description of the property, owners, mortgage companies, liens and any other security on the property. Page 111 of 259 November 5, 2024 4 of 8 Report No. FIN24-052 Stage two will initiate a tax arrears certificate that will be signed by the Treasurer and registered on title at the land registry office. Once a tax arrears certificate is registered on title, the Town can no longer accept any partial payments on the account. In order to discharge the registered lien on title, the cancellation price must be paid. Property owners are given a one-year redemption period in which they may pay the cancellation price to avoid the property from proceeding to tax sale. The tax registration ends when someone pays the cancellation price. In stage three, a notice of registration of tax arrears, commonly referred to as a first notice, is prepared and signed by the Treasurer. In the case of multiple owners for one property, each owner will receive a signed notice. Following the sending of the first notice, the Treasurer must then sign a Treasurer’s Statutory Declaration which sets out whom final notices were sent to and on what date. Stage four occurs between 280 and 310 days after the tax arrears certificate was registered, whereby the treasurer will sign and issue a final notice to all interested parties. Following the final notice, the treasurer must then sign a treasurer’s statutory declaration that sets out to whom the final notices were sent and on what date. In stage five, the property will be advertised for tax sale if the cancellation price is not paid within one year of the tax arrears certificate. Finance will prepare a tax sale authorization inventory which will be presented to Council recommending approval to proceed with a tax sale. Council will review and, if approved, the Town will proceed with the tax sale. In stage six, the Treasurer will conduct the tax sale by way of public tender. Figure 1 illustrates the steps of the tax sale process in a flow chart. Page 112 of 259 November 5, 2024 5 of 8 Report No. FIN24-052 Page 113 of 259 November 5, 2024 6 of 8 Report No. FIN24-052 Staff plan to actively review property tax accounts and commence the tax sale process for qualified properties The tax sale process will commence in the second quarter of 2025. Preliminary collections notices to property owners will be the first stage along with engaging Realtax. Secondly, the list of qualifying properties will be developed. It is expected that if the 2025 collection activities are not successful, the Town will proceed with tax sales of properties in 2026. Advisory Committee Review There is no advisory committee related to the rate program. Legal Considerations A documented tax sale process establishes a transparent and fair process for dealing with delinquent tax accounts and increases compliance with legislated timelines. In addition, it assists the Town in managing financial risk by minimizing budget shortfalls due to tax delinquency and it encourages taxpayer compliance. Any updates to the Property Tax Collection Procedures policy will be reviewed by key staff, the Corporate Management Team and the Executive Leadership Team in accordance with the Town’s policy program. The stages mentioned in this report are consistent with the process required under the Municipality Tax Sales Rules. Financial Implications The Town has approximately 153 property tax accounts with arrears balances that are three years overdue amounting to a balance $2.6 million. In addition, the Town has 135 property tax accounts with arrear balances that are two years overdue amounting to a balance of $500,000. Tax registration and tax sale initiatives would allow the Town to improve collections increasing cash flows. Increasing cash on hand allows the Town to utilize investment opportunities and potentially increase investment income. The Town applies a rate of 1.25 per cent to all overdue property taxes on a monthly basis, the current average monthly interest revenue is approximately $160,000. Successful collection activities should reduce the arrear balances which would result in lower interest revenue from overdue property tax bills. Page 114 of 259 November 5, 2024 7 of 8 Report No. FIN24-052 The engagement of Realtax will have no financial impact on the Town. The cost of the service is added to the applicable property tax account and will either be collected from the property owner or included in the minimum value of the tax sale. Communications Considerations The information in this report will be posted online for residents. Communications will work with Finance to ensure the policy and tax sale process is clear and posted online. Climate Change Considerations The recommendations from this report do not directly impact greenhouse gas emissions or climate change adaptation. Link to Strategic Plan Supports the guiding principle of leadership in corporate and financial management. Alternative(s) to the Recommendation 1. Do not proceed with tax sale registration and tax sale proceedings. Conclusions Recommendation that Finance proceeds with tax registration and tax sale within the limits of the Municipality Tax Sales Rules commencing with eligible properties that have the largest arrears balance. The Town will update the applicable policy to support the process that will be actively implemented. Attachments None Previous Reports None Page 115 of 259 November 5, 2024 8 of 8 Report No. FIN24-052 Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 116 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -055 Subject: Community Partner Reserve Management Policy Prepared by: Sandeep Dhillon, Senior Advisor, Financial Management Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-055 be received; and 2. That the Town’s Community Partner Reserve Management Policy be approved. Executive Summary This report highlights the significance of a Reserve Management Policy for the Town’s Community Partners to maintain financial sustainability and proactive financial management. The policy outlines the financial guidelines and controls for the administration of Town's Community Partners reserves. The policy defines that through the management of Community partners reserves, Town can determine if grant recipients demonstrate the true need for Town’s funds.  The Community Partner Reserve Management Policy outlines the guidelines and controls for the creation and management of reserves  Community Partners should set aside enough operating reserves to fund no more than 12 months of regular operations  Audited financial statements must be provided by community partners with revenue exceeding $250,000 Background Currently, the Town’s Community Partners manage their own reserves and provide an update to the Town on the reserve balance as part of the annual budget process. Page 117 of 259 November 5, 2024 2 of 5 Report No. FIN24-055 However, a need to establish Reserve Management Policy for the Town’s Community partners was identified during the 2024 Budget approval process. The policy was developed and was presented to Finance Advisory Committee as well as shared with the community partners for their respective review and feedback. As per the feedback received from the Community Partners, the target balance for the general operating reserve should be equivalent to the cost of its operations for a period of 12 months instead of six months. Also, the definition of ‘operating reserves’ in the policy was updated so that it does not include ‘program specific reserves’ or ‘specifically directed or endowed funds’. Analysis The Community Partner Reserve Management Policy outlines the guidelines and controls for the creation and management of reserves The purpose of the reserve management policy is to establish financial guidelines and appropriate controls for the administration and management of reserves. This policy provides regulations and guidelines on the objectives, standards of care, reporting requirements and responsibilities for the creation and management of reserves. The objectives of the reserves management policy are stated below:  Classification of type of reserves maintained by a Community Partner  Guidelines associated with the creation of reserves  Recommended guidelines for the management of reserves such as: o Contributions to/withdrawal from reserves o Temporary interfund lending between reserves o Closing of reserves o Management of annual surplus/deficit  Roles and responsibilities of Town staff, Community Partner and Council members  Reporting and adherence to the guidelines of the reserve policy Community Partners should set aside enough operating reserves to fund no more than 12 months of regular operations Any applicable net operating budget surplus should be contributed to an operating reserve until its balance reaches the recommended target amount equivalent to the cost of the community partner’s operations for a period of 12 months. The recommended Page 118 of 259 November 5, 2024 3 of 5 Report No. FIN24-055 guideline for operating reserve target balance aligns with Ontario Trillium Foundation financial policies for their grant recipients. Once the recommended reserve ceiling has been met, any excess proceeds over and above this amount should be applied against the community partner’s identified operating requisition amount from the Town for the following year. A Community Partner may request an exception to this requirement supported by sufficient detail. For example, a partner requires the reallocation of all or a portion of its excess revenue from operations in support of future unfunded asset management obligations. Audited financial statements must be provided by community partners with revenue exceeding $250,000 Community Partners with annual revenue exceeding $250,000 must provide audited Financial Statements and where it is required by legislation. Community partners who are not required to provide audited statements may be subject to further reviews by Town staff. Annually, Town staff will review applicable community partner operating reserve balances to confirm if they exceed this policy’s recommended target. Any identified excess amount would then be applied against the partner’s approved following year operating requisition. The financial statements must be provided by the Community Partners prior to submission and approval of upcoming budget Advisory Committee Review Finance Advisory Committee reviewed the draft Community Partner Reserve Policy at its June 11th, 2024, meeting. Legal Considerations A Community Partner Reserve Management Policy is an important element of managing risk by ensuring reserves are managed appropriately, mitigating potential financial and reputational risks. This policy has been reviewed by key staff, the Corporate Management and the Executive Leadership Teams in accordance with the Town’s policy program. Page 119 of 259 November 5, 2024 4 of 5 Report No. FIN24-055 Financial Implications There are no direct financial implications from this report. However, when Community Partner’s reserve balance exceeds the recommended operating reserve target only a net amount will be paid to the Community Partner. This will result in an operating budget variance and contribute to the Town’s surplus for the fiscal year. Communications Considerations The Town will inform the public about the information contained in this report by posting it to the Town’s website. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan The Community Partner Reserve Management Policy supports all aspects of the strategic plan. Specifically, this report supports the Plan principles of Leadership in Corporate and Financial Management, Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation 1. Council provide direction. Conclusions The Community Partner Reserve Management Policy provides the financial framework to ensure Town can assess the financial health and need of the Community Partner grant requested annually. If Community Partners operating reserve balance have funds, which are more than 12 months of operating expenses, then the payment of the grant to the Community Partners will consider this, and only the net amount will be paid. Attachments Attachment 1 - Community Partner Reserve Management Policy Page 120 of 259 November 5, 2024 5 of 5 Report No. FIN24-055 Attachment 2 - Motion for the creation of Reserve Policy for Community Partners Previous Reports FAC Memorandum, Community Partner Reserve Management Policy, June 11, 2024 Pre-submission Review Agenda Management Team review on October 10, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 121 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Community Partner Reserve Management Policy Contact: Senior Financial Management Advisor, Finance Approval Authority: Council Effective: November 26, 2024 Revised: November 26, 2027 ______________________________________________________________________________________ Community Partner Reserve Management Policy Purpose The purpose of the Community Partner Reserve Management Policy is to establish financial guidelines and appropriate controls for the administration of Town of Aurora Community Partner reserves. This policy provides regulations and guidelines for appropriate reserve balances that ensure financial stability, reporting requirements and for the management of any excess reserve balance of the Town’s Community Partners reserves. Scope The scope of this policy applies to Town’s Community Partners which receive a budget allocation from the Town with the exception to the Central York Fire Services and Aurora Public Library as this relationship is already governed by an existing comprehensive agreement with the Town of Aurora. Definitions Annual Surplus: The excess of revenues over expenses in a given year. Community Partner: Aurora’s Community Partners which are provided operating budget funding, include: • Aurora Business Improvement Area • Aurora Cultural Centre • Aurora Historical Society • Aurora Sport Hall of Fame • Aurora Economic Development Corporation • Sport Aurora Page 122 of 259 2 Reserve Funds: Funds that have been set aside for a specific future event either pursuant to a by-law of the municipality, a decision by a Community Partner board, a contractual obligation, or a requirement of provincial legislation. Reserve funds are either “discretionary” being those set aside by a Community Partner board of its own volition or “statutory” or “obligatory” requirement for a specific intent. Operating Stabilization/Contingency Reserve: Funds set aside to pay for the temporary revenue shortfalls or unforeseen expenditures caused by significant fluctuations in the economy and provide contingency funds for a range of different contingent or unknown liabilities. Capital Reserve Fund: Dedicated funds in support of Community Partner capital expenditure needs such as capital asset rehabilitation and replacement or for future growth needs. Policy Reserves play a vital role in maintaining financial sustainability for the Town’s Community Partner’s financial health. Reserves may be established in support of dedicated or specific organizational activities or used in support of broader financial needs. Reserves play a key role in the management of unexpected economic impacts to a Community Partner’s operating budget when required. Operating budget stabilization reserves are meant to pay for budget short-falls arising from unplanned reductions in planned revenues or unexpected expenses. By taking a long-term view of reserves, Community Partners are able to determine their necessary annual reserve contributions to ensure future asset management capital plan needs are met, while minimizing the annual operating impact. This policy outlines the following guidelines and appropriate controls for the administration of Community Partner reserves. Types of Reserves Operating Reserves Community Partner operating stabilization/contingency reserve are funds set aside to pay for the temporary revenue shortfalls or unforeseen expenditures. Reserves of this nature provide contingency funds for a range of different contingent or unknown liabilities. As a best practice, a Community Partner should set aside enough operating reserves to fund no more than 12 months of regular operations. Capital Reserves Capital reserves are funds set aside to pay for the future capital needs of a Community Partner for physical assets, such as a equipment, vehicle or buildings etc. Page 123 of 259 3 A Community Partner should assess their unique needs and plan for both expected and unexpected replacement costs. This strategic financial stewardship brings stability and decreases stress on both Community Partners and the Town of Aurora. A community partner’s need for a capital reserve will be determined by the nature and extent of their capital asset holdings. Program Specific Reserves Program specific reserves or specially directed or endowed funds are established for specific planned projects, program or initiaves. If a Community Partner receives restricted funding in the form of a grant or donations for specific purposes then those funds should be set aside and retained in such restricted reserve account as required. A Community Partner should assess the unique requirements of any such grant or donation when establishing program specific reserves. Establishing Reserves A new reserve should only be established if it cannot be accommodated within an existing Community Partner reserve and/or all other possible alternatives have already been considered. All Community Partner reserves need to be approved by their respective board. The Town should be notified of all additions to a Community Partner’s reserve framework over the past 12 months as part of the annual budget process. The reserve notification should include the reserve name, the board’s resolution to create the reserve, and include a financial plan which identifies the target funding level (if applicable), funding sources and projected disbursements (when practicable) to meet planned future obligations, and other relevant information, where applicable. In consideration of the administrative workload, a Community Partner should strive to minimize the number of reserves. Closing Reserves Should a Community Partner close a reserve, the Town should be notified of this decision as part of the annual budget process as well. The notification should include the name of the reserve closed, the board’s resolution, the reason for closure, as well as how any remaining reserve balance was dissolved. Inter-fund lending Community Partner temporary inter-fund lending between reserves is permitted to temporarily finance capital expenditures or operating cash flow deficiencies to avoid external temporary borrowing costs. However, the following conditions must be met: • Borrowing will not adversely affect the intended purpose of the reserve; Page 124 of 259 4 • A plan to repay the reserve within a reasonable timeframe, based on the nature of the loan and ability to repay is required; Contributions to/withdrawals from Reserves All contributions to and/or withdrawals from reserves shall be approved by each applicable Community Partner board. A record of all reserve transfers should be maintained by each Community Partner. If applicable, a Community Partner should include any planned contributions to reserves as part of its annual operating budget. Annual Surplus/Deficit The primary funding source of an operating reserve are operating budget general surpluses. Should a Community Partner have an established operating/contingency reserve, any operating budget general surpluses should be contributed to this reserve until such point its balance reaches the recommended target balance equivalent to cost of its operations for a period of 12 months. Once the recommended operating/contingency reserve ceiling has been met, any excess proceeds over and above this amount should be applied against the Community Partner’s identified operating requisition amount from the Town for the following year at the time of payment. In an instance where there are excess proceeds to be applied towards the next year’s requisition, the Town pay the net applicable balance. An exception to this would be if the Community Partner has future unfunded asset management obligations. However, a record of this board decision should be maintained. Responsibilities Council Council shall: • Receive an update of Community Partner reserve balance(s) continuity and framework decisions and offer feedback, if necessary • Reserve the right to overrule a Community Partner board reserve creation or reserve management strategy. Community Partner • Overall responsibility for the management of reserves. • Accurate reporting of reserve continuity balances and recent reserve framwork change decisions to the Town of Aurora. • Comply with the guidelines as outlined in the Community Partner Reserve Management policy for the management of reserves. Page 125 of 259 5 • On an annual basis will provide an updated reserve balance continuity and record of reserve framework change decision summary to the Treasurer at the Town of Aurora. Town of Aurora, Treasurer • On an annual basis will undertake a review of each community partner’s updated reserve balance continuity and record of reserve framework change decision summary. • Will determine if there are any excess proceeds within applicable Community Partner operating reserves to be applied toward the upcoming year’s requisition. • Provide a summary of Community Partner reserve balance continuities and record of reserve framework decisions to the Finance Advisory Committee annually. • Ensure Community Partner overall compliance with this policy. Monitoring and Compliance The implementation of the Community Partner Reserve Management Policy should be monitored through: • Annual updates to Council of each Community Partner’s reserve structure; as well as annual updates on each reserve’s activity over the course of the past year. • Annual Financial Statements: A Community Partner with an annual revenue exceeding $250,000 must provide audited Financial Statements and those where it is required by legislation. Those not required to provide audited statement may be subject to further reviews by Town staff. • As part of Finance Advisory Committee reviews of a Community Partner’s financial health, the Finance Advisory Committee (FAC) will have the opportunity to discuss in detail established board reserve strategies, and other best practices as they align with this policy and its regulations. • Staff will monitor Community Partner compliance with this policy on an ongoing basis. References • Fiscal Strategy Review Timeline This policy will be reviewed 4 years after the initial approval date. Page 126 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Mayor’s Office _______________________________________________________________________________________ Re: Development of Policy for Community Partner Reserve Funds To: Members of Council From: Mayor Tom Mrakas Date: December 5, 2023 _______________________________________________________________________________________ Whereas the prudent management of financial resources is crucial for the sustained well-being of the Town and its community partners; and Whereas the establishment of clear and transparent criteria for determining reasonable reserve amounts is essential to ensure financial stability and responsible fiscal practices; and Whereas the effective management of reserves contributes to the overall financial health and resilience of both the Town and its community partners; and Whereas a well-defined policy will provide guidance on the appropriate levels of reserves necessary to meet the needs and obligations of the Town’s community partners; and Whereas the development of a policy will enhance accountability and transparency in financial matters, fostering trust among stakeholders; and Whereas it is in the best interest of the Town and its community partners to proactively manage and monitor reserve balances to avoid any potential negative financial implications; 1.Now Therefore Be It Hereby Resolved That the Treasurer be directed to report back with a proposed policy outlining the criteria for determining reasonable reserve amounts for the Town’s community partners; and 2.Be It Further Resolved That the Treasurer is tasked with proposing strategies on how to effectively manage any amount in excess of the reasonable reserve balance, ensuring fiscal prudence and responsible financial governance. Attachment 2 Page 127 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. OPS 2 4 -0 23 Subject: Aurora Forest Study Policy Updates Prepared by: Matthew Volpintesta, Manager Parks and Fleet Department: Operational Services Date: November 5, 2024 Recommendation 1. That Report No. OPS24-023 be received; and 2. That staff be directed to review and propose updates to the Private Tree Protection By-Law (By-law No. 5850-16) and associated compensation policies. Executive Summary This report provides information on the recommendations in the Urban Forest Study that were endorsed in principle by Council in early 2024. It explores alignment with other policies and studies, feasibility of implementation, timelines, and future operational and capital budgetary implications where applicable.  The Town’s Urban Forest Study (2024) provided 36 recommendations and a Council recommendation to increase the Town canopy target to 40 per cent coverage by 2034.  The Town actively manages the urban forest through several projects and programs, including invasive species management, tree planting and habitat enhancement through naturalization projects. This includes overseeing private tree protection, compensation and replacement, as well as development review.  Staff recommend short-term and long-term policy updates to the Private Tree Protection By-Law, Tree Removal/Pruning and Compensation Policy, and boulevard tree planting and maintenance practices.  Town staff will seek feedback and incorporate recommendations from the community and partners including conservation authorities through Engage Aurora. Page 128 of 259 November 5, 2024 2 of 9 Report No. OPS24-023  Town staff will review operational budget and staff capacity with a three-to five- year outlook, and beyond, to ensure resources are available to support implementation of the priority recommendations. Background The Town’s Urban Forest Study (2024) provided 36 recommendations and a Council recommendation to increase the Town canopy target to 40 per cent coverage by 2034. The 2024 Urban Forest study, prepared by the Toronto and Region Conservation Authority (TRCA), outlines 36 recommendations, categorized into three priority levels. Approved by Council on February 6, 2024, the Study includes a motion to target canopy cover by 2035 (Recommendation #2, Aurora Urban Forest Study 2024). Aurora’s urban forest holds an ecological, social and financial value, with a replacement value of $66.4 million in 2024 as identified within the 2024 Natural Capital Asset Management Plan. The 2024 update to the Urban Forest Study was the second iteration of the data collected first in 2013 which served as a baseline. To track progress, study partners committed to conducting sample-based field surveys, done over a ten-year period. Quantify current species composition, size and condition of Aurora’s Forest. To meet or exceed the 40 per cent canopy cover target proposed by 2034, staff are in alignment with each of the endorsed recommendations. Of the 36 recommendations, the following are high priority, targeted for implementation within a three-to-five-year window.  As part of an update to the Town’s Urban Forest Management Plan, the Town will review and update its urban forest policies such as landscape design standards, tree compensation policies, and addressing canopy targets, species diversity, forest health, invasive species soil conservation, and climate resilience.  Continue to tree planting, pruning and replacement across municipal properties. Evaluate planting and maintenance budgets regularly as the Town grows and assumes responsibility for new roads, parks, and facilities.  Maintain a diverse tree population in intensively managed urban areas. Set a long-term goal for no single species to make up more than 5 per cent, no genus more than 10 per cent and no family more than 20 per cent of the tree populations, both town-wide and in each neighbourhood. Page 129 of 259 November 5, 2024 3 of 9 Report No. OPS24-023  Utilize native and appropriate non-native, non-invasive planting stock, increasing genetic diversity of tree populations following Ontario Tree Seed Transfer Policy. Consider integrating seed zone contract requirements to ensure planting stock are selected from appropriate seed zones tolerant of the Town's soil characteristics.  Continue to promote the proportion of large, mature trees across Aurora’s Urban Forest through enforcement of the Private Tree Protection By-law and Tree Removal/Pruning Compensation Policy.  Target removal of high priority invasive plant species at high priority sites following best practices.  Revise the “Tree Planting and Approved Plant List” to remove both Japanese tree lilac and callery pear from the ornamental tree list due to the invasive potential of these species.  Develop a monitoring and action strategy for invasive species, including pests and diseases, and continue taking proactive approaches to address new and emerging invasive species, such as hemlock woolly adelgid and oak wilt.  Continue assessing forest structure, function, and distribution every 10 years through the Urban Forest Studies.  Develop a post-tree planting management and monitoring strategy to complement the tree maintenance program to ensure tree survivorship and mitigate common stressors in the urban environment.  Assess the Town’s current recommended planting list based on the climate vulnerability of each species. Shift recommendations to native and appropriate non-native, non-invasive species that have a higher tolerance and lower vulnerability to climate change impacts.  Begin to integrate green infrastructure into asset management planning, particularly for street trees and other municipal natural assets like woodlands and wetlands. Page 130 of 259 November 5, 2024 4 of 9 Report No. OPS24-023 Analysis The Town actively manages the urban forest through several projects and programs, including invasive species management, tree planting and habitat enhancement through naturalization projects. This includes overseeing private tree protection, compensation and replacement, as well as development review. The Town supports the health of Aurora’s urban forest through both its operating and capital budgets, along with partnerships with environmental groups and conservation authorities. Annual initiatives include planting events, naturalization projects and invasive species removal. As part of our ongoing commitment to the natural environment, staff are continuously looking for opportunities to further naturalize existing parkland. In 2024, the Town partnered with LEAF to plant over 1,000 trees and with the Lake Simcoe Region Conservation Authority (LSRCA) for the Hamilton Park wetland project, adding another 1,000 species of trees and shrubs. Naturalizing parkland reduces mowing needs and improves ecological health. Through our partnerships with the Aurora Arboretum, Ontario Heritage Trust, Case woodlot Guardians, school groups, and our Adopt-a-Park program, the Town is actively working to educate, transform greenspaces and mitigate invasive species such as European buckthorn, phragmites, and garlic mustard. The David Tomlinson Nature Reserve is another successful example of naturalization and habitat enhancement with a focus natural ecology. Street and park trees are maintained on a 7-year cycle, with regular pruning and replacement of dead or dying trees tracked through the Town’s annual tree inventory. The same is true for trees found in parks, within trails and natural heritage systems and Town facilities. Disease, pest, and invasive mitigation impacting Town-owned trees are currently managed through the annual operating budget. Each of these above-mentioned projects are funded through our capital and operating budgets and play an important role in reaching a 35 per cent canopy cover in Aurora. The Town also actively pursues grants and funding programs which support natural ecology restoration, plantings, and invasives removal. Staff recommend short-term and long-term policy updates to the Private Tree Protection By-Law, Tree Removal/Pruning and Compensation Policy, and the boulevard tree planting and maintenance practices. A key practice in which the Town ensures that the urban forest is protected, maintained and expanded, is through the Private Tree Protection By-Law, and Tree Removal/Pruning Page 131 of 259 November 5, 2024 5 of 9 Report No. OPS24-023 and Compensation Policy. Highlighted as a priority recommendation within the 2024 Urban Forest Study, updating these policies is a first and significant step toward achieving our canopy cover targets. Staff propose returning to Council with a report in 2025 outlining options and policy updates to both the Private Tree Protection By-Law and Tree Removal and Compensation policies following a best practice review of municipal policies and gathering community feedback. Staff will seek to enhance measures which will more greatly protect our urban forest, including consideration of lowering the tree removal threshold which triggers a permit and compensation, to one tree, and considerations around trunk size which require a permit and or compensation. This also would include a review of fees to remove trees and ensuring that charges align with regional and provincial municipal counterparts. In 2025, staff will also present programming and policy updates on invasive species management, and landscaping treatments through development review. This will include revising the landscape design guidelines, which focus on tree planting best- practices, design, consideration of soil volume, watering regime, species selection, and spacing within boulevard treatment. A revised planting list is already being implemented in consultation with TRCA, LSRCA, and LEAF as part of ongoing projects and development reviews. Town staff will seek feedback and incorporate recommendations from the community and partners including conservation authorities through Engage Aurora. As part of the Best Practices Review and planned 2025 report with recommended updates to the Private Tree Protection By-Law, and Tree Removal/Pruning and Compensation Policy, staff will use Engage Aurora to seek feedback from the community, development industry, and partner organizations to ensure all perspectives and expert opinions are considered. Town staff will review operational budget and staff capacity with a three-to five-year outlook, and beyond, to ensure resources are available to support implementation of the priority recommendations. To support the updated Private Tree Protection By-Law, and Tree Removal/Pruning and Compensation Policy, staff propose reviewing the Town’s capacity to implement these changes. More specifically, this includes reviewing operational budget needs to ensure funding is keeping pace with canopy growth whilst private and public trees mature as it relates to arboriculture practices, contracted works, replacement plantings and pruning. Page 132 of 259 November 5, 2024 6 of 9 Report No. OPS24-023 To facilitate this work, including maintenance of Town-owned trees, considerations should be made around enhancements to labour force, potentially seeking to input a new or modified staff position which focuses primarily on development review from both a forestry and landscape architecture lens, as well as management of Town-owned tree inventory. Advisory Committee Review Environmental Advisory Committee – Oct 21, 2024: This report detailing the proposed updates and recommended action plan was met with excitement by the committee, with several questions and recommendations for the work being proposed. Discussion began surrounding the timing of the proposed update, being spring 2025. The committee made clear, the importance of ensuring the implementation of tangible performance indicators going forward, such as benchmarking total number of removal permits, and total number of trees planted through compensation. Further, discussion included a recommendation to increase permitting and compensation fees, to deter removals and to recoup costs in alignment with the natural capital asset value, as well as increasing the replacement tree ratios and reducing the minimum required DBH for tree removals. The committee made clear that of the 36 recommendations, the lesser priority targets are not lost and should be explored once the initial goals of the By-law and Policy updates are met. There were also questions around Emerald Ash Borer management, active natural enhancement projects, updates to the landscape design guidelines, plans to incentivise private landowners, and encouragement of partnerships with not-for-profit groups to participant in collaborative planting events. Legal Considerations Forests are valuable resources that provide environmental, economic and social benefits, and their mismanagement can lead to environmental degradation. An effective Private Tree Protection By-law will assist with ensuring compliance with legal requirements, safeguarding environmental and community health, and reducing liability related to property damage or ecological harm. As stated above, staff will bring a further report to Council with recommendations on updating the existing Private Tree Protection By-law. Once the recommendations are approved by Council, a By-law will be brought forward to Council for enactment. Page 133 of 259 November 5, 2024 7 of 9 Report No. OPS24-023 Financial Implications The Town’s recently approved Natural Capital Asset Management, and 10-year capital plans provide resources in support of the Town’s delivery of the Urban Forecast Study’s recommendations. The anticipated financial implications that may result from the above-noted policy reviews are difficult to estimate at this time; however, staff will speak to any resultant financial implications as each updated policy is presented to Council for its review and approval. Communications Considerations To inform the public, this report will be posted on the Town’s website. Further, through the process to consult on proposed updates to the By-Laws and policies described throughout this report, staff will utilize the Engage Aurora website as well as social and digital channels to seek formal comment and feedback. Communications will continue to work with Parks to inform the public about Aurora’s ongoing tree conservation efforts. Climate Change Considerations The recommendations from this report will result in the mitigation of long-term effects to Aurora’s urban canopy, an important carbon sink. The result of protecting the tree canopy on community greenhouse gas emissions are not precisely measurable due to the complex nature of carbon sequestration. In addition, the recommendations from this report will increase the Town’s ability to adapt to a changing climate by decreasing additional stressors to support tree health. With rising temperature trends, windstorms and storm intensity, it’s more important than ever for the Town to protect and restore the Town’s natural heritage, as these changes could cause increased stress on trees. Trees play an important role in mitigating the impacts of a changing climate, from air quality, stormwater management to counteracting the effects of the heat island. The report supports the goals within Aurora urban forest policies and bylaws by protecting the Town’s natural heritage and will only assist in strengthening urban forest policies and cultural practices for the future. This includes supporting the Blue Dot Movement, Corporate Environmental Action Plan, Climate Change Adaption Plan, and Community Energy Plan. Page 134 of 259 November 5, 2024 8 of 9 Report No. OPS24-023 Link to Strategic Plan The second iteration of the Urban Forest Study supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Council to provide alternative recommendation(s). Conclusions To meet a 40 per cent canopy target by 2034, the recommendations within the 2023 Urban Forest Study should be strategically implemented, with appropriate resources over the next 5 to 10 years secured to ensure staff are equipped to support our forest through various recommendations and measures. As such staff are recommending an update to the Private Tree Protection By-Law, and Tree Removal/Pruning and Compensation Policy, as well as proposed updates to the boulevard tree planting and maintenance practices, which will be detailed in a future report to Council. Attachments None. Previous Reports OPS24-001, Urban Forest Study Update, February 6, 2024 PR14-035, Urban Forest Study (UFORE) – July 29, 2014 PR15-026, Urban Forest Management Plan & Policies – November 17, 2015 OPS20-013, Review of Urban Forest Study & Associated Forestry Policies – September 8, 2020 Page 135 of 259 November 5, 2024 9 of 9 Report No. OPS24-023 Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Sara Tienkamp, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 136 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS 2 4 -065 Subject: New Registration By-law for Additional Residential Units in Single Family Dwelling Unit Prepared by: Wm. Jean, Manager – Building Division/CBO Department: Planning and Development Services Date: September 3, 2024 Recommendation 1. That Report No. PDS24-065 be received; and 2. That staff bring forward the Registration By-law for Additional Residential Units (ARUs) to a future Council meeting for enactment. Executive Summary This report provides information on the procedure to be adopted by the Planning and Development Department for the registration of Additional Dwelling Units to permit the use of additional residential units Town-wide within detached, semi-detached, or townhouse units, and within an accessory structure located on the same property. This has the effect of allowing up to three dwelling units per residential lot. The current By- law Number 5429-12, being a By-law to require the registration of Dwelling Units Containing Second Suites (the “Registration By-law”) in the Town of Aurora is to be repealed and replaced.  The existing Registration By-law will be repealed and replaced with the proposed Registration By-law to require the registration of the two Additional Dwelling Units (ARUs) to a single-family dwelling unit to create three dwelling units on a lot.  The proposed Registration By-law will include a section on inspection practices and issuance of Orders for non-compliance. Page 137 of 259 September 3, 2024 2 of 5 Report No. PDS24-065 Background Bill 23, the More Homes Built Faster Act, 2022, received Royal Assent on November 28, 2022. The stated intent of Bill 23 is to implement some of the actions contained in Ontario’s Housing Supply Action Plan, including the building of 1.5 million new homes in the province by 2031. Amongst the legislative changes were those to the Additional Residential Unit provisions of the Planning Act, which had originally been introduced through Bill 108, the More Homes, More Choice Act, 2019. Municipalities are required to permit the use of additional residential units Town-wide within detached, semi- detached, or townhouse units, and within an accessory structure located on the same property. This had the effect of allowing up to three dwelling units per residential lot. The Town of Aurora has permitted Second Units since 2010 subject to the applicable Zoning By-law requirements and the Registration By-law which was amended on August 14, 2012. The Town enforces the Ontario Building Code and has established registration requirements for Additional Residential Units to ensure they are safe, legal and livable. Analysis The existing Registration By-law will be repealed and replaced with the proposed Registration By-law to permit the registration of up to two Additional Dwelling Units (ARUs) on residential parcels to create three dwelling units on a lot. Per Bill 23, Additional Dwelling Units (ARUs) are permitted as-of-right across Ontario, whether or not a municipality adopts an Official Plan Amendment and enacts zoning to recognize these units. As amended by Bill 23, the Planning Act overrides existing zoning bylaws to allow up to three residential units per lot as follows:  Up to three residential units in the primary building, or  Up to two residential units in the primary building and one in an ancillary building or structure The Town established the ARU Registration By-law on August 14, 2012, which requires the registration of second units (Two-Unit Dwellings). The proposed Registration By-law will include the term “Additional Residential Units” (ARUs) which applies to both second and third units within a single-unit dwelling and additional units in an ancillary building. As per Planning Act, the by-law would permit the registration of one ancillary unit, such as a garden suite or a laneway home, with a self-contained residential dwelling unit within an accessory building with its own facilities and sleeping area, to be located at the rear or side yard of a detached, semi-detached, or townhouse dwelling. Page 138 of 259 September 3, 2024 3 of 5 Report No. PDS24-065 The proposed Registration By-law will include a section on inspection practices and issuance of Orders for non-compliance. The Town’s proposed Registration By-law will include a section on inspections and enforcement which was not included in the current Registration By-law. As this by-law would be authorized pursuant to the Municipal Act, the inspection and enforcement practices would be the same as those utilized by the Town with respect to other by-laws authorized by the Municipal Act. It should be noted that while the inspection regulations allow for entry onto the property, it does not allow entry into the building without the owner’s consent. Therefore, the enforcement capabilities of this by-law will be limited. Also, it should be noted that the registration of ARUs is part of the building permit process for the creation of new ARUs. Registration and payment of registration of the ARU accompanies the building permit application. Therefore, it is not anticipated that enforcement for registration will occur. However, in circumstances where there is an illegal ARU and uncooperative landlords, provisions in the by-law could be used for enforcement. Advisory Committee Review Not Applicable Legal Considerations The Town’s current Registration By-law needs to be amended and updated, given the legislative changes allowing for additional units, which override prohibitions in zoning or official plan provisions. The proposed Registration By-law will clarify registration requirements and the Town’s enforcement powers. Generally, it will require that all additional units be properly registered with the Town. Additional units will be required to meet various applicable codes and standards to become registered, with the applicant being required to demonstrate such compliance to the Chief Building Official (“CBO”). The CBO would also have the authority to revoke registration in cases where units are found to no longer meet the applicable requirements or if the information provided is false. Any decisions of the CBO would be final, without a right to appeal. The proposed Registration By-law would be authorized by the Municipal Act, pursuant to the authority to protect persons and property, and to pass by-laws with respect to the health, safety, and well-being of the Town’s residents. The proposed Registration By-law will provide Building Inspectors, as well as Bylaw Officers, with enforcement powers. Page 139 of 259 September 3, 2024 4 of 5 Report No. PDS24-065 However, it should be noted that it will not allow entry into any buildings or dwellings, unless consent is provided by an occupant, which limits the Town’s enforcement capabilities. Financial Implications There are no direct financial implications as a result of this report. Of note as per the current Development Charges Act, 1997, the creation of up to three additional residential units within a single-family dwelling unit, or the creation of up to two residential units within a single-family dwelling unit and one ancillary building or structure, are exempt from development charges. Communications Considerations Staff will update the current Secondary Suites Information Guide for regulations for ADUs for inclusion on the Building Division’s webpage. Climate Change Considerations This report does not impact the Town’s ability to adapt to a changing climate. Link to Strategic Plan This supports the Strategic Goal of Supporting Exceptional Quality of Life Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions On November 28, 2022, Bill 23, which allows for three residential units as of right on a residential property received royal assent. In order to ensure ARUs in the Town are created and legalized in compliance with all regulatory requirements and in consideration of the upward trend of ARU registrations as an affordable housing option, the Building Division will continue to administer a Registration program and the Provincial compliance mandate. The current ARU by-law Page 140 of 259 September 3, 2024 5 of 5 Report No. PDS24-065 needs to be updated and staff is proposing to bring forward a new by-law to address current legislation and enforcement needs. Attachments None Previous Reports N/A Pre-submission Review Agenda Management Team review on August 15, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 141 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 4 -119 Subject: Extension of Approval to Draft Plan of Subdivision Charlieville Developments Limited 45 Tyler Street Lot 26 and Part Lots 24, 25 and 27, Plan 9 File Number: SUB-2015-03 Related File Number: SP-2022-03 Prepared by: Katherine Gatzos, Planner Department: Planning and Development Services Date: November 5, 2024 Recommendation 1. That Report No. PDS24-119 be received; and 2. That the Draft Approval to Plan of Subdivision for 45 Tyler Street, File SUB-2015-03, be extended for one year, with a lapsing date of December 17, 2025. Executive Summary This report seeks Council’s approval to extend the Draft Approval to Plan of Subdivision for Charlieville Developments Limited at 45 Tyler Street for one year, with a lapsing date of December 17, 2025, following this extension in the event that the conditions are not fulfilled, and a final plan is not registered. Background Application History The subject Draft Plan of Subdivision and related Official Plan Amendment and Zoning By-law Amendment were submitted to the Town on June 15, 2015, with a Notice of Complete Application issued on October 1, 2015. The Draft Plan of Subdivision relates to Page 142 of 259 November 5, 2024 2 of 7 Report No. PDS24-119 the creation of one residential block (Block A), three environmental protection blocks (Block B, C and D) and one reserve block (Block E), to facilitate the construction of 70 townhouse units (see Figure 2 – Draft Approved Plan of Subdivision). On May 15, 2016, a Public Planning Meeting was held with respect to the subject applications. In November 2017, Charlieville Developments Limited filed appeals to the Ontario Land Tribunal (OLT) arising from the failure of the Town of Aurora Council to make decisions on the subject Draft Plan of Subdivision and related Official Plan Amendment and Zoning By-law Amendment within the prescribed legislative timelines of the Planning Act. On December 17, 2021, the OLT approved the subject Draft Plan of Subdivis ion and related Official Plan Amendment and Zoning By-law Amendment. The Draft Plan of Subdivision was approved with associated Conditions of Approval (Appendix A), and the applicant continued working with staff to ensure that all conditions are addressed. The applicant has since submitted a Site Plan application (SP-2022-03) to the Town and has been actively working with staff and external agencies to address the final technical details associated with this project. On October 31, 2023, the Town of Aurora finalized and executed a Vegetation Management Agreement and on September 26, 2024, the Lake Simcoe Region Conservation Authority (LSRCA) issued their permits for the interim earthworks. Due to the approaching lapsing draft approval timeframe, the owner requested an extension of the Draft Plan Approval and conditions to allow for additional time to clear the conditions of approval and execute the development agreement for the proposed development. The letter (attached to this report as Schedule ‘B’) describes the progress the applicant has made towards satisfying the draft plan conditions to date as well as the work still requiring completion. Location / Land Use The subject property, municipally known as 45 Tyler Street, is located south of Wellington Street West, and west of Yonge Street (see Figure 1 – Location Map). The subject property has a lot area of 2.94 hectares (7.27 acres), with a frontage of 130.4 metres (427.8 feet) along the south side of Tyler Street. A tributary of Tannery Creek flows north across the subject property towards Tyler Street and open space areas are located along the east and west portions of the site. Page 143 of 259 November 5, 2024 3 of 7 Report No. PDS24-119 Surrounding Land Uses The surrounding land uses are as follows: North: Residential dwellings South: George Street Public School, residential dwellings East: Residential dwellings West: Residential dwellings Policy Context All relevant provincial planning policies were discussed in OLT Case File No. PL171423, please see this previous report for details. The following is a summary of the Regional and local planning policies discussed therein. No amendments are being made as a result of the request to extend the Draft Plan approval. York Region Official Plan (YROP) The subject lands are designated “Urban Area” and “Regional Greenlands System” by the YROP. Urban Areas are intended to facilitate wide range of residential, commercial, industrial and institutional uses, while the Regional Greenlands System is intended to identify, protect, and enhance natural heritage systems. Town of Aurora Official Plan The OLT approved Official Plan Amendment 6445-22 on December 17, 2021, to redesignate the subject property from Existing Employment-Brownfield Industrial, Private Parkland, Environmental Protection, and Stable Neighbourhoods, to Stable Neighbourhoods and Environmental Protection, to facilitate the residential development on the Draft Approved Plan of Subdivision. (see Figure 3 – Existing Official Plan Designation). Zoning By-law 6007-17, as amended The OLT approved Zoning By-law Amendment 6446-22 on December 17, 2021, to rezone the subject property from General Employment (E2) and Environmental Protection (EP) to Townhouse Dwelling Residential with Site Specific Exceptions (R8-541) and Environmental Protection (EP), to facilitate the residential development on the Draft Approved Plan of Subdivision. (see Figure 4 – Existing Zoning Designation). Page 144 of 259 November 5, 2024 4 of 7 Report No. PDS24-119 Analysis Planning Considerations Section 51(33) of the Planning Act allows for a municipality to extend draft approval beyond the initial period for a time specified by the municipality. Currently, it is the Town’s standard practice to include a provision to require the Owner to satisfy all conditions within three years of the approval decision. If conditions of draft plan approval are not satisfied within the three-year timeframe, the approval is deemed to have lapsed, including the reservation of any servicing capacity allocation, unless an extension is approved by the Town before the approval lapses. Staff are recommending that the subject Draft Approved Plan of Subdivision, issued on December 17, 2021, for Charlieville Developments Limited, and set to lapse on December 17, 2024, be extended for one year with a lapsing date of December 17, 2025. Staff consider a one-year extension to be an appropriate measure to ensure that the development can proceed in finalizing any technical review matters to clear subdivision conditions, execute a development agreement with the Town and register the subdivision. Should the applicant experience difficulties with clearing conditions with the extended timeframe, the applicant is able to request an additional extension before draft plan approval lapses. No alterations are being requested and the proposed development continues to conform to Provincial Policies, the Region of York and Town of Aurora Official Plans and is permitted by the Zoning By-law as a result of this draft plan extension. Department / Agency Comments The request for draft plan extension was circulated to all internal and external agencies for review and comment. In general, all circulated agencies have no objection to the extension and have no further comments at this time. Any technical matters will be resolved prior to the execution of the development agreement. Public Comments Public consultation is not required with respect to the proposed extension to the Draft Approved Plan of Subdivision. Page 145 of 259 November 5, 2024 5 of 7 Report No. PDS24-119 Advisory Committee Review No committee review required. Legal Considerations Section 51(33) of the Planning Act, allows a municipality to extend draft approval beyond the initial period for a time specified by the municipality at any time prior to the lapsing of the draft approval timeframe and prior to the registration of a plan of subdivision. Refusal to extend a lapsing date can be appealed by an applicant. In addition, the Conditions of Draft Plan Approval issued by the Ontario Land Tribunal (OLT) on December 17, 2021, specifies that Council may, at its sole discretion, extend the approval of the Draft Plan of Subdivision. Financial Implications There are no financial implications. Communications Considerations The Town will inform the public of the information contained in this report by posting the report on the Town’s website. Climate Change Considerations The proposal will result in development of parcels within the urban boundary that are currently underutilized. The impact on GHG emissions is mitigated due to the subject lands’ proximity to existing infrastructure and services, and compliance with Town established Green Development Standards. Page 146 of 259 November 5, 2024 6 of 7 Report No. PDS24-119 Link to Strategic Plan The draft approved plan of subdivision supports the Strategic Plan Goal of Supporting environmental stewardship and sustainability and the objectives of encouraging the stewardship of Aurora’s natural resources and promoting and advancing green initiatives. The goal and these objectives are supported through the plan of subdivision process by conducting detailed analysis and evaluation of natural features, as well as identifying means of securing, protecting and enhancing those features both during the development process and after the site is built. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions Staff recommend that the Draft Approved Plan of Subdivision for 45 Tyler Street (SUB- 2015-03) that expires on December 17, 2024, be extended for one year to December 17, 2025. This will ensure that the previously endorsed development on the subject lands can proceed with its required technical studies and site works as it continues to advance to clearing associated draft conditions of approval and subdivision registration. Attachments Figure 1 – Location Map Figure 2 – Draft Approved Plan of Subdivision Figure 3 – Existing Official Plan Designation Figure 4 – Existing Zoning By-law Designation Schedule ‘A’ – Approved Conditions of Approval Schedule ‘B’ – Extension Request Letter Previous Reports Public Planning Report No. PDS16-038 Pre-submission Review Agenda Management Team review on October 17, 2024 Page 147 of 259 November 5, 2024 7 of 7 Report No. PDS24-119 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 148 of 259 Yonge StreetMosley StreetTrio LaneTyler StreetGeorge StreetMill StreetTemperanceStreetChurch StreetHawthorne LaneReuben StreetHillview RoadJ:\data\data\Planning Maps\Charlieville Devleopments Ltd (45 Tyler Street) (SUB-2015-03)\Figure_Maps_45_Tyler_Street_SUB_2015_03.aprx, Location MapMap created for the Town of Aurora Planning & Development Services Department, 2024-09-24. Base data provided by the Town of Aurora and the Regional Municipality of York.Air photos taken Spring 2023,© First Base Solutions Inc., 2023 Orthophotography.k02550MetresSubject LandsFIGURE 1APPLICANT: Charlieville Developments Ltd.FILE: SUB-2015-03LOCATION MAPHENDERSONDRIVEBAYVIEWAVENUELESLIESTREETBATHURST STREETBLOOMINGTONROADYONGESTREETSTJOHN'SSIDEROADWELLINGTONSTREETEASTHIGHWAY404HIGHWAY404NNGGPage 149 of 259 J:\data\data\Planning Maps\Charlieville Devleopments Ltd (45 Tyler Street) (SUB-2015-03)\Figure_Maps_45_Tyler_Street_SUB_2015_03.aprx, Draft Approved SubdivisionMap created for the Town of Aurora Planning & Development Services Department, 2024-09-24. Base data provided by the applicant.FIGURE 2APPLICANT: Charlieville Developments Ltd.FILE: SUB-2015-03DRAFT APPROVED PLAN OF SUBDIVISIONPage 150 of 259 Page 151 of 259 Page 152 of 259 22 PL171423 PL171423 – Schedule 4 Schedule 'A' Page 153 of 259 23 PL171423 Page 154 of 259 24 PL171423 Page 155 of 259 25 PL171423 Page 156 of 259 26 PL171423 Page 157 of 259 27 PL171423 Page 158 of 259 28 PL171423 Page 159 of 259 29 PL171423 Page 160 of 259 30 PL171423 Page 161 of 259 31 PL171423 Page 162 of 259 32 PL171423 Page 163 of 259 33 PL171423 Page 164 of 259 34 PL171423 Page 165 of 259 35 PL171423 Page 166 of 259 36 PL171423 Page 167 of 259 37 PL171423 Page 168 of 259 38 PL171423 Page 169 of 259 39 PL171423 Page 170 of 259 40 PL171423 Page 171 of 259 41 PL171423 Page 172 of 259 42 PL171423 Page 173 of 259 43 PL171423 Page 174 of 259 44 PL171423 Page 175 of 259 45 PL171423 Page 176 of 259 September 9,2024 GS File:14-16 Town of Aurora -Planning &Development Services 100 John West Way Box 1000 Aurora,ON L4G 6J1 Reference:Request for Extension of Draft Plan Approval 45 Tyler Street (Former Collis Tannery site) OLT Case PL171423,Town File SUB-2015-03 Attention:Mr.Lawrence Kuk,Manager of Development Services On behalf of Charlieville Developments Limited,we are requesting an extension to the Draft Plan Approval deadline that applies to the property at 45 Tyler Street (former Collis Tannery site).The Ontario Land Tribunal (OLT)ordered on December 17,2021: “Draft Plan Approval and the following Draft Plan Conditions lapse at the expiration of three years from the date that the draft plan of the lands has been approved by the Ontario Land Tribunal.Provided that Draft Plan Approval has not lapsed,Council may,at its sole discretion, extend the approval”. As you are aware,the owner and their consultants have been working collaboratively with Town Staff to work through the draft plan conditions issued by the OLT,along with obtaining the permits and approvals needed to proceed with site remediation and restoration of certain portions of Tannery Creek. On September 26,2024 the LSRCA issued their permits for the interim earthworks;and on October 31, 2023 the Town of Aurora finalized and executed a Vegetation Management Agreement and a Pre Servicing and Earthworks Agreement.A resubmission for Site Plan Approval was resubmitted in May 2024 to address the remaining comments received from the 2nd Submission;it is anticipated that final approval can be obtained in Q4 2024. Restoration works are currently being coordinated to begin within Tannery Creek,pursuant to permits issued by the Town of Aurora,Department of Fisheries and Oceans (DFO),and the Lake Simcoe Region Conservation Authority.This coordination is ongoing;work within the channel is expected to commence in Q4 2024. The owner and their team continues to actively work with Town Staff and applicable agencies to address the final technical details needed for Site Plan Approval and the associated permits for site alteration. We trust that this request is in order and in accordance with the condition issued by the OLT.The application fee of $3,633 is attached to facilitate the processing of this request. Sincerely, GROUNDSWELL URBAN PLANNERS INC. Heath Purtell-Sharp,MCIP,RPP Senior Planner,Partner heath@groundswellplan.com cc:Joanne Barnett,Vice President –Charlieville Developments Limited. 95 MURAL STREET,SUITE 402 RICHMOND HILL,ON L4B 3G2 T (905)597-8204 www.groundswellplan.com Schedule 'B' Page 177 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 4 -120 Subject: Application for Radiocommunication Tower Shared Tower Inc. 15400 Bayview Avenue PLAN 65M3074 BLK 2 PT BLK 3 File Number: SP(T)-2024-01 Prepared by: Antonio Greco, Senior Planner Department: Planning and Development Services Date: November 5, 2024 Recommendation 1. That Report No. PDS24-120 be received; and 2. That Innovation, Science and Economic Development Canada (ISEDC) be advised that the applicant has complied with the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol; and 3. That Council provide their direction regarding the installation by Shared Tower Inc. of a 40 metre (131 feet) tall, monopole design telecommunication tower at 15400 Bayview Avenue. Executive Summary The purpose of this report is to inform Council that the applicant has completed the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol. The approval authority for telecommunication tower in Canada is Innovation, Science, and Economic Development Canada (formally known as Industry Canada).  The proposal will help minimize the number of towers in the area by providing co- location opportunities  The proposed telecommunications tower is placed in an area that is identified to have poor coverage Page 178 of 259 November 5, 2024 2 of 11 Report No. PDS24-120  The proposal will reduce the amount of future infrastructure of this nature in the area  The proposed telecommunications tower has been designed to minimize visual impacts to surrounding residential properties Background Proposed Development The applicant is proposing the following:  40 metres (131 feet) tall, monopole design telecommunication tower.  The telecommunications tower is designed to support co-location opportunities for other carriers, as required by ISEDC.  The telecommunications tower will improve network coverage in the surrounding area. Application History The initial preliminary consultation was held between the applicant and Town Planning and Development Services Staff in August 2023. The applicant submitted the Radiocommunication Tower/Antenna Facilities Application on February 22, 2024, which was deemed complete on March 20, 2024. Location / Land Use The subject property is located on the west side of Bayview Avenue, south of Hollidge Boulevard, east of Civic Square Gate. The site is municipally known as 15400 Bayview Avenue with an area of approximately 12.1 hectares (29.95 acres) and a frontage of approximately 299.5 metres (980. 9 ft) on Bayview Avenue. The property is currently used for retail commercial purposes, which presently includes the Canadian Tire and multiple strip plazas containing a variety of commercial retailers. The site can be accessed from Bayview Avenue and also from Hollidge Boulevard. The proposed telecommunication tower is specifically located at the southwest corner of the subject property, in behind the Canadian Tire on the west side, as shown in Figure 1 – Location Map. The proposed tower is accessible via a private driveway located at the south side of the Canadian Tire, which provides direct access to the proposed tower Page 179 of 259 November 5, 2024 3 of 11 Report No. PDS24-120 and related equipment. As such, no significant alterations to accommodate construction or future maintenance is required. Surrounding Land Uses The surrounding land uses are as follows: North: Various commercial retailers South: Various commercial retailers East: Bayview Avenue and residential development West: Existing Hydro Corridor and Residential development Policy Context Innovation, Science, and Economic Development Canada (ISEDC) exempts telecommunication towers from planning policies on private lands ISEDC approves licenses for radio and telecommunication companies to operate and ultimately authorizes and approves locations of telecommunication antennas and towers. Although telecommunication towers are not subject to municipal land use policies including the Town of Aurora Official Plan, Town of Aurora Zoning By-law 6000- 17, or Planning Act regulations for Site Plan Control, ISEDC requires all proponents to comply with any local telecommunication protocols and consult with the local municipality. Town of Aurora Radiocommunication and Broadcasting Antenna Systems Protocol For all telecommunication towers over 15 metres in height, the proponents are required to provide the following:  Site Selection Report which outlines the location of non-tower and sharing options that have been considered and why the proponent’s proposal is the preferred and/or only option.  Needs Assessment which details the coverage and capacity of existing tower / antenna facilities in the surrounding area, confirming the need for a new tower at the proposed location.  Map/inventory of all antenna systems within the surrounding area.  Letter of authorization from the property owner, including a property survey. Page 180 of 259 November 5, 2024 4 of 11 Report No. PDS24-120  Visual Assessment study including colour photographs with the tower structure superimposed from various directions.  Site layout plan showing all structures and distances to lot lines and adjacent structures, landscaping (removal/proposed) and proposed vehicular access points.  Elevation drawings showing structure from all four sides, height and size of facilities, and grading plans.  Hold a Public Information Session and provide mail notice to all properties within 120 metres of the site. o The proponent must submit to the Town a record of attendees, minutes, and a formal written response to concerns or issues raised at the Public Information Session. York Region Official Plan (YROP) The subject lands are designated “Urban Area” within the YROP and front onto Regional Road 34 (Bayview Avenue). The subject lands are not located within the Oak Ridges Moraine Conservation Plan (ORMCP) area but within the 5 – 25 Year Zone Wellhead Protection Area Zone. Section 6.7 of the YROP outlines that as population growth continues in York Region’s Urban Areas, additional utility infrastructure is required to support a high standard of living for residents and the function of business services. Town of Aurora Official Plan and Zoning By-law 6000-17, as amended The Town’s Official Plan and Zoning By-law provide for public utilities in all designations and zones, subject to approval by the appropriate Public Authority (Innovation, Science, and Economic Development Canada under the jurisdiction of the Federal government). Planning Considerations The proposal will help minimize the number of towers in the area by providing co-location opportunities. The proposed tower is designed to support co-location opportunities for other carriers, as required by ISEDC. The Town’s Protocol identifies that proponent of such towers be encouraged to minimize the number of towers within the Town of Aurora. The applicant has reported that co-location was studied for all existing towers within the general area, however, there were no suitable candidates as all are at capacity. The applicant has Page 181 of 259 November 5, 2024 5 of 11 Report No. PDS24-120 ensured that carriers can collocate on the proposed tower through its strategic site location. This location will allow two (2) – three (3) wireless service providers to engineer and accommodate their equipment both on the tower and on the ground within the tower compound. In addition, the applicant has advised that the proposed telecommunications tower is required to strengthen the telecommunications network to better support increased demands for consumer connectivity, and continued advancements in the digital economy. The proposed design will help to minimize the number of towers in the area by providing co-location opportunities and has demonstrated formal co-location requests from wireless carriers. In their work with service providers, the proposed tower will be built and allow for co-location opportunities by providing sufficient space on the tower and on the ground for carrier equipment which are situated in areas beneficial for multiple Canadian carriers. The proposed telecommunications tower and the site selection. The subject site at 15400 Bayview Avenue was selected as the best candidate to fulfil wireless network requirements (Figure 2 & 3). The Town of Aurora’s Radiocommunication & Broadcasting Antenna Systems Protocol provides applicants with a site selection criteria to consider when proposing telecommunication towers in Town. The applicant provided a justification report outlining that the chosen location meets the site selection criteria and confirmed this preference was taken into consideration when choosing a location in their site selection stage. The site selection process was carefully considered by the applicant through their site acquisition specialists, network planners and carrier relation specialists, which ultimately resulted in a proposed site that meets the following:  Meet carrier requirements (i.e. search areas, height requirement, tower design style)  Placed in areas identified to have poor coverage  Will reduce the amount of future infrastructure of this nature in the area  Design to minimize visual impacts to surrounding buildings and land-uses The proposed location at 15400 Bayview Ave, is the ideal site to support the poor coverage identified in the surrounding areas. The site was chosen as the best candidate to satisfy carrier requirements to alleviate existing coverage gaps in this dense area while working with existing infrastructure to support network traffic. Page 182 of 259 November 5, 2024 6 of 11 Report No. PDS24-120 The proposed telecommunications tower will improve network coverage in the surrounding area. The applicant has advised that the proposed telecommunications tower is required to improve coverage for the area surrounding the subject site, particularity for surrounding residential areas east and west of Bayview Avenue. The proposed location will improve network coverage in the area by offloading surrounding towers to increase the strength, quality, and capacity of the network. The applicant has also investigated the need for improved network coverage in this specific area. A Propagation Study from a third party was completed to demonstrate the positive network impact of the proposed telecommunications tower. These reports analyze the current network coverage for major carriers and how the proposed telecom tower site would contribute to these existing networks. Appendix B provides an illustration of the current network coverage and the post network coverage, with the installation of the proposed telecommunications tower. The first image to the left as shown in Appendix B, demonstrates the current network coverage, which is considered to be very poor to adequate in the area, which would allow for minimal voice call capabilities and low throughput data streaming. The image to the right in Appendix B shows the improvement in network coverage with the proposed telecom tower. The proposed telecommunications tower will enable the area to transition from having very poor to adequate coverage, to having great coverage, allowing for quality voice call capabilities, as well as high throughput data streaming uses. Beyond servicing the areas surrounding the subject site, the proposed tower is intended to work with existing telecommunication towers and other antenna installations in supporting the network traffic in this densely populated area of Aurora. When a new telecommunication tower is implemented into the network to service a need, the surrounding towers are able to optimize their antennas to better service their direct areas. Alternative locations explored by the applicant that did not meet the site selection criteria. Alternative locations were investigated by the applicant during the site selection stage, but did not meet the site selection criteria listed in the Town of Aurora’s Radiocommunication & Broadcasting Antenna Systems Protocol. Through the applicant’s justification report, they outlined a list of the alternative locations that were investigated but did not ultimately meet the criteria. The following sites included: Page 183 of 259 November 5, 2024 7 of 11 Report No. PDS24-120  15820 Bayview Avenue (Beer Store Plaza)  650 Wellington Street East  Toyota Dealership (669 Wellington Street East)  Hyundai Dealership (305 Wellington Street)  Lands Southeast of Wellington St E and Bayview Ave Intersection  15340 Bayview Avenue  15370 Bayview Avenue  15380 Bayview Avenue  Rooftop Alternatives  Lands adjacent to Aurora’s Joint Operations Centre  11 Spring Farm Road (Soon to be the location of Dr. GW Williams Secondary School)  Mavrinac Park (234 Mavrinac Blvd)  Lands within the Aurora Arboretum These options were ruled out due to the lack of availability of a willing Landowner, future redevelopment plans of the property, lack of space for tower placement, lower elevations, hazardous lands such as wetlands that are protected and would pose construction and engineering barriers. Furthermore, there were many properties that were either regulated within Lake Simcoe Conservation Authority, Municipal Environmental Protected zones, and proximity to existing telecommunications infrastructure, which did not meet the wireless network objective. Modern 5G networks require towers approximately to be a maximum of 750m - 1 km apart in order to deliver the targeted service levels and data speeds. That said, the above noted options did not adequately meet the site selection criteria. The applicant also explored the opportunity to also investigate rooftop alternatives in the area. Unfortunately, these options were also ruled out as possible alternatives. There were no rooftops of sufficient height within the search radius to adequately provide additional network coverage. The proposed telecommunications tower has been designed to minimize visual impacts to surrounding residential properties. Efforts to minimize visual impact were made by the applicant through the tower design selection. The proposed tower has a monopole design that is consistent with telecommunications towers in urban areas like the subject site and those located throughout the Town of Aurora. Additionally, both the monopole and flush-mounted design are considered to be a stealth design for infrastructure of this nature, minimizing Page 184 of 259 November 5, 2024 8 of 11 Report No. PDS24-120 negative visual impacts, while still enabling multiple service providers to install their equipment on the tower. Optimally, a tower of this height is not built as a flush-mount monopole because the design offers less space for antennas than a monopole with a pinwheel or a lattice-style tower. However, in this case a flush-mount monopole was chosen to balance visual impact with the network need. Furthermore, there will be no trees removed as part the tower construction and related equipment. That said, the Town’s Park Division requested for sufficient landscape screening at the tower’s base from public view. The applicant has demonstrated the planting of three (3) Colorado Spruce trees with a height of 2.4 m. This has been reviewed and approved by the Town’s Parks Division with no further comments. Department / Agency Comments The proposed application was circulated to all internal and external agencies for review and comments. In general, all circulated agencies have indicated no objection with the proposal and have no further comments at this time. The subject application conforms to the YROP as it facilitates additional telecommunication utility infrastructure to support residents and businesses within the Region. Further, the YROP provides for public utilities in all designations. York Region Development Engineering has no comments / concerns regarding the subject application. Public Comments As per the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol, a Public Information Session was held on May 15, 2024, at the Aurora Family Leisure Complex. A member of Town staff was present at the event. There was various discussion regarding the health and safety of the proposed telecommunications tower and its chosen location. In summary, the applicant identified that health concerns regarding telecommunication towers are governed by Health Canada’s guidelines identified as Safety Code 6. It is a requirement of Innovation, Science, and Economic Development Canada that all telecommunication providers comply with these guidelines for all related infrastructure at all times. The applicant has indicated that the equipment proposed in this application will comply with the Federal health guidelines. Page 185 of 259 November 5, 2024 9 of 11 Report No. PDS24-120 Furthermore, given the extensive discussions received from the Community Information Meeting, the applicant retained a third-party engineering consultant specializing in radio frequency engineering to complete a Safety Code 6 report. This in-depth analysis of radiofrequency exposure with the proposed tower location is based on the most recent Safety Code 6 (2015) guidelines. As shown in Appendix C: Safety Code 6 Report, the site is compliant with the maximum exposure limits established in Health Canada’s Safety Code 6 for uncontrolled environments. The Safety Code 6 report shows that the maximum exposure from the proposed tower will be almost 10 times below the Safety Code 6 limits for areas that are accessible by the public. Seven (7) public comments were received by the proponent, and fifteen (15) residents attended the Public Information Session hosted by the applicant. The Public Consultation Summary Report provided by the applicant is attached to this report (Appendix ‘A’). Advisory Committee Review No communication required. Legal Considerations ISEDC’s approval process is set out in CPC-2-0-03 – Radiocommunication and Broadcasting Antenna Systems – and requires applicants to consult with municipalities and the public by requiring that applicants follow the consultation process put in place by the municipality. The Town has a Radiocommunication and Broadcasting Antenna Systems Protocol that sets out the consultation process and other requirements. Once all of the requirements have been met and all issues have been addressed by the applicant, staff is required to bring a report to Council for approval. Since it is the ISEDC that approves these types of applications, Council’s approval is based only upon the applicant complying with the Town’s protocol. In this report, staff have confirmed that the applicant has complied with this protocol. Financial Implications Staff will ensure that any applicable fees and charges to this application are collected when they arise. Page 186 of 259 November 5, 2024 10 of 11 Report No. PDS24-120 Communications Considerations In accordance with the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol, and per Council directive, the applicant issued a Notice of Public Information Session respecting the subject application by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands. Notice of the Public Information Session signs was also posted on the subject lands by the applicant. Climate Change Considerations There are not direct impacts to climate change as part of this application. Link to Strategic Plan Investing in sustainable infrastructure: Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Strengthening the fabric of our community: Work with residents and stakeholders to manage the significant changes that will impact the community as a result of growth through residential intensification. Alternative(s) to the Recommendation 1. N/A Conclusions Planning and Development Services reviewed the proposed Telecommunications Tower Site Plan application in accordance with applicable standards and seeks Council’s direction regarding the Telecommunications Tower Site Plan application (SP(T)-2024- 01). Attachments Figure 1 – Location Map Figure 2 – Conceptual Site Plan Figure 3 – Renderings of Tower Figure 4 – Renderings of Tower Page 187 of 259 November 5, 2024 11 of 11 Report No. PDS24-120 Appendix A – Public Consultation Summary Report Appendix B – Network Coverage Comparison Appendix C – Safety Code 6 Report Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 188 of 259 JohnWestWayWyatt L a n e AmberhillWayWyatt LaneWyattLaneWyattLaneHollandview TrailBayviewAvenueCivic SquareGateJohn West Way15360153702119127135137139141145147149151165357151719212325272915400111184951535763656769717375236200464850526670727476716755535149159511801538015460Map created for the Town of Aurora Planning & Development Services Department, 2024-08-14. Base data provided by the Town of Aurora and the Regional Municipality of York.Air photos taken Spring2023,© First Base Solutions Inc., 2023 Orthophotography.••03060MetresTOWER LOCATIONFIGURE 1APPLICANT: Shared Tower Inc.ADDRESS: 15400 BayviewFILE: SP(T)-2024-01LOCATION MAPHENDERSONDRIVEBAYVIEWAVENUELESLIESTREETBATHURST STREETBLOOMINGTONROADYONGESTREETSTJOHN'SSIDEROADWELLINGTONSTREETEASTHIGHWAY404HIGHWAY 404J:\data\data\Planning Maps\15400 Bayview Avenue\Planning Application Map\Planning Application Map.aprx; layout Location Map - 15400 BayviewPage 189 of 259 Page 190 of 259 Page 191 of 259 Page 192 of 259 July 31st, 2024 Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Attention: Antonio Greco, Planner, Planning and Development Services, Town of Aurora Re: Proposed STC0074 Telecommunications Tower I am providing a formal request for a letter of concurrence pertaining to the above noted proposed telecommunication tower. Proposal 40 m telecommunications tower is proposed to be located on the property located at: 15400 Bayview Avenue, Aurora, ON (44.0081947, -79.447528) Public Consultation Process I confirm that a public information package was provided by mail to all recipients within the prescribed notification radius of the proposed tower, 31 days prior to the deadline for comments. In addition to this, two public notice signs were installed on-site at locations chosen by Staff 30-days before the Community Information Session. The Community Information Session was hosted on May 15th, 2024 from 6:00 PM to 7:30 PM at the Aurora Family Leisure Complex. All comments and communications between the applicant representative and the public during the Commenting period and the Community Information Session are included in this application for Staff’s reference. There were a total of 384 Notification Packages mailed out as per the prescribed notification radius of 120m from the Subject Site’s property boundaries. There were 8 residents who reached out to the applicant representative with questions and comments, as well as approximately 15 residents who attended the Public Information Session. The following is a summary of the questions and comments along with the responses provided. Items Questions / Comments Responses Health and Safety Concerns about Health and Safety All of Shared Tower’s facilities are fully compliant with safety requirements established by Innovation, Science and Economic Development (ISED) Canada (formally Industry Canada) and Health Canada and, in particular, Health Canada’s Safety Code 6, which sets the limit for safe exposure to radiofrequency (RF) fields at home and at work. This limit incorporates a 50-fold safety margin below the threshold of potential adverse health effects. Appendix A Page 193 of 259 Page |2 Items Questions /Comments Responses All wireless telecommunications towers and equipment are required to meet the limits set out in Safety Code 6.Safety Code 6 specifies the safe limits at which wireless service providers may operate,and these limits have been set at levels approximately 50 times below the point at which any effect on human health is anticipated. Furthermore,majority of installations operate at levels significantly below the Safety Code 6 limits, even though there is a very high margin of safety built into the allowable limits themselves. For each tower or antenna a carrier installs,they must calculate and prove to ISED that the cumulative power density of it and any adjacent sites is within the allowable Safety Code 6 limits. Strict adherence to Safety Code 6 is a condition of ISED license for all wireless carriers in Canada.If a proposed tower site does not meet the Safety Code 6 limits,it cannot be constructed or placed into services.Shared Tower attests that the proposed tower will comply with the Safety Code 6 limits,including when taking into account the combined effects of other nearby towers and antennas. You can find more information on Safety Code 6 here: ●https://www.canada.ca/en/health-canad a/services/health-risks-safety/radiation/ occupational-exposure-regulations/safet 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 194 of 259 Page |3 Items Questions /Comments Responses Concerns about the Federal Governments Health Regulations on Telecommunication Towers y-code-6-radiofrequency-exposure-guide lines.html. ●https://ised-isde.cahttp://www.hc-sc.gc. ca/ewh-semt/pubs/radiation/radio_guid e-lignes_direct-eng.phpnada.ca/site/spR adiofrequency Energy and Safetyectrum-management-telecommuni cations/en/safety-and-compliance/facts- about-towers/radiofrequency-energy-an d-safety Frequencies emitted from Cellphone Towers are non-ionizing on the Electromagnetic spectrum, similar to a baby monitor,wifi modem,tv,radio, etc.RF transmissions in the microwave range are non-ionizing (unlike X-rays or gamma rays)and do not have the power to break down chemical bonds between atoms or molecules,especially between cells or tissues. Radiocommunication and Broadcasting Antenna Systems,concerns that are not relevant and out of scope include questions whether the Radiocommunication Act,Safety Code 6,locally established by-laws,other legislation,procedures or processes are valid or should be reformed in some manner Concerns about 5G Technology Health Canada continues to review the latest relevant scientific literature regarding RF energy published around the world and their limits to ensure that it provides continuous protection against any potential adverse health effects.Safety Code 6 limits consider all levels of technology such as 3G,4G/LTE,and 5G,and will continue to do so as new technologies are introduced.All Antenna installations are obligated to always satisfy Health Canada’s strict requirements,regardless of where they are located or the type of technology that is installed. For more information about 5G,please visit: https://www.5gcc.ca/resources/ https://www.5gcc.ca/wp-content/uploads/2019/0 8/CWTA_5G-Wireless-and-RF-Safety_EN_2019.08. 07.pdf Construction Questions about when the tower will be constructed if approved This proposal is currently in the public consultation stage.As noted in ISED'S Protocol in Section 1.3, construction will commence once the public and land-use authority consultations period have been successfully completed a letter of concurrence has been granted to Shared Tower. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 195 of 259 Page |4 Telecommunications Tower process Questions about how the application process proceeds with people in opposition and what residents can do to halt the project Have you received approval from the Federal Government and from the landowner?Do the townspeople have a say in this process? Currently,our application is in the proposal stage, specifically public consultation.The purpose of this step is for the proponent (Shared Tower)to engage with the public and assist with any relevant questions,comments or concerns as per ISED guidelines. As part of the public consultation process, members of the public are invited to reach out to us,the proponent (Shared Tower),about any questions,concerns or comments they have in regard to the proposed tower. Residents within the Town's prescribed notification radius were given a notification package highlighting proposal details.In addition to this, two signs were also installed on the property,as per the Town's protocol for Telecommunication Towers.Both the notification packages and the signs mention details for the Public Information Session and who to contact if members of the public have any questions,comments,or concerns prior to the session. Federally Regulated Structures As a reminder,these structures are federally regulated and approved by ISED.Shared Tower is dedicated to abiding by the requirements laid out by this federal regulatory body.This specific site was chosen to improve the wireless service in this dense community of Aurora.The proposed tower will provide a continuous level of reliable service, encourage carriers to co-locate and share space on the tower,and increase network capacity while also supporting network traffic,especially as this area continues to grow. As per ISED protocol,these structures are federally-regulated and we are required to follow the requirements set out by the federal government;this includes consultation with the land-use authorities,also known as the municipality,and members of the public. Additionally,our application continues to follow all the requirements listed in the Town of Aurora's Radiocommunication &Broadcasting Antenna Systems Protocol.Our application is currently in the public consultation stage.This is a time for members of the public to engage in conversation with Shared Tower (the applicant/proponent) about any comments,questions or concerns in regard to the tower proposal. We appreciate your concern,however,the property owner is aware of the proposal and has provided permission to proceed with the application.As mentioned,Shared Tower has 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 196 of 259 Page |5 Items Questions /Comments Responses How much are you paying the Land Owner? Questions about Public Consultation What is an ISED impasse? It should be written in Shared Tower ’s protocol to consult with the ward councillor prior to selecting a site Why did you choose this location (Aurora Family Leisure Complex) for a public meeting and not the Townhall? The start time of this public meeting was not good for those working during the day fulfilled the requirements in consulting with the municipality in each step of our application process as per their protocol,and will continue to do so. This question is considered to be out-of-scope in the public consultation process and information considered to be confidential. As mentioned,this proposal is in the public consultation stage and continues to follow the requirements set out by the Town of Aurora's protocol.We have notified the public about our proposal,have provided a public commenting period,as well as,an invitation to our upcoming Open House as an opportunity to learn more about the proposal. An impasse is a rare occurrence where ISED facilitates a dispute resolute process. Shared Tower and all other proponents for telecommunication towers do not have individual protocols.As the proponent/applicant,we follow the protocol set before us by the Municipality, whether that be a a specific protocol adopted by the Municipality or the default ISED protocol.In this case,we followed the protocol set before us in the Town of Aurora’s Radiocommunications protocol.If this is a step the Town wishes proponents to follow in the future,it would be a great idea to incorporate it in their Town’s protocol. The location was selected as it was fairly close to the Subject Site and was communicated with Town Staff prior to booking the space.In our previous experiences,Townhalls are typically not available for applicants and this was not outlined as a requirement in the Town of Aurora’s protocol.We booked the space understanding this is a community gathering place. Our Community Information Meeting was intended to take on the format of a drop-in for residents.Residents were welcome to drop by anytime between 6:00 -7:30 pm.The time for the meeting was confirmed with Town Staff and communicated via notification packages and signage installed on the Subject Site. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 197 of 259 Page | 6 Items Questions / Comments Responses There weren’t enough people notified about the proposal. This application followed the public consultation requirements listed in the Town of Aurora’s protocol. Public Notification included: mailing out notification packages to a prescribed notification radius of 120 m from the Subject Site’s property boundaries, installation of 2 signs on the property, and hosting a Community Information Meeting. In our previous experiences, we have seen municipalities have their own adopted policies or the default federal ISED protocol when it comes to telecommunication tower applications. Compared to the default federal ISED protocol, the notification radius for the Town of Aurora is larger as ISED asks for properties within a radius of 3x tower height measured from the tower to be notified. Site Selection Concerns about proposed location and the need of the tower In recent past, due to subscriber feedback and other data factors such as dropped calls or quality of calls, we have become aware of coverage deficiencies in the surrounding area. A survey of this area identified a proposed site that will achieve the necessary engineering coverage objectives for the network. The siting of tower locations is dependent on a number of factors. Among the factors considered are: ●expected usage patterns of service and proximity to users ●local topography and building types ●interaction with existing and future sites ●line-of-sight requirements for high quality communications ●opportunities to use existing structures ●availability of a willing Landlord ●the industry’s commitment to high service standards and customer satisfaction We appreciate that your coverage has been satisfactory; however, uses of wireless technology vary from person to person. It has been demonstrated that with the enhanced uses of wireless technology, enhanced infrastructure is needed in this specific area to alleviate the existing wireless gap in service. Proximity to Adjacent Land Uses & Visual Impact Concerns about proximity to residential While there are no required setbacks from adjacent properties for towers under the Federal Regulation of such structures, this proposed tower location is still set back from sensitive land uses. Towers are not subject to local planning controls 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 The proposed location was carefully chosen as it meets carrier requirements for coverage, is sufficiently setback from sensitive land uses, and satisfies the factors listed above. Page 198 of 259 Page | 7 Items Questions / Comments Responses This is the most densely populated area of Aurora and these lines are too close to my house and others such as zoning bylaws and there are no required setbacks from residential areas for towers under the federal regulation of these structures. Existing tower locations throughout the Town of Aurora are placed in dense communities similar to this location and are contributing greatly to the wireless network. However, this is a densely populated area in Aurora where poor coverage has been identified. Though existing infrastructure seems relatively close by, it is important to consider what can impact the wireless network. Each of the nearby towers are providing coverage for dense, urban communities that contain residents, businesses, and visitors who are constantly utilizing the wireless network. The more dense an area is, the more users are on the network, therefore increasing network traffic and putting a strain on the existing infrastructure. This ultimately leads to limited access to the wireless network. The proposed tower is necessary to provide continuous service that is constant and to shoulder & support network traffic with existing infrastructure. To add onto this current need, this is a dense community that is expecting future growth with new residents, businesses and visitors expected to enter the area. This would further add strain on the wireless network and increase network traffic. The monopole tower design has been selected as the most efficient tower type to support equipment for co-location and provide optimal coverage to the area for voice and data use. This tower type is consistent with the typical structures installed in urban areas similar to the Subject Site and ensures minimal visual impact. We appreciate the history behind this community, as well as the concern about proximity from the tower to the park. However, this community has undergone tremendous growth over the years and will continue to grow in the future. Wireless infrastructure works together in order to provide seamless network support, which is why further infrastructure is required in the area. The wireless network continues to change with our increased reliance and enhanced uses of technology. Reliance on the wireless network goes beyond our entertainment and leisurely uses - it has grown into a necessity in our everyday lives whether it be for work, school, healthcare, everyday errands, on the road or at home. Additionally, unreliable coverage can pose a serious risk to reliable access to emergency services, including roadside 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 Concerns about proximity to the Park and Visual Impact Page 199 of 259 Page |8 Items Questions /Comments Responses assistance,police,fire,and ambulance,which in turn can harm the community's health and safety. Our enhanced uses of technology demand enhanced infrastructure.In order to keep up with these demands,each carrier must ensure that they develop an established wireless network.The proposed tower is intended to provide service for these uses,support network traffic,and alleviate the wireless coverage gap that has been identified and provide service that is constant and reliable for users. Property Values Concerns about Property Values According to ISED CPC-2-0-03 Radiocommunication and Broadcasting Antenna Systems,concerns that are not relevant in the public consultation process include the potential effects that a proposed antenna system will have on property values or municipal taxes. There is no documented evidence of loss of property value resulting from proximity to telecommunications facilities.Real estate values are the product of many factors such as the neighborhood,current market conditions,the year of construction,recent renovations,etc.and proximity to a tower is unlikely to be the dominant one.The reasons why people buy or don't buy houses are subjective and diverse,and it is impossible to identify one factor in that process. Under the federal regulation of tower sites, comments about property values are not part of the scope of the public consultation process. Proximity to Hydro One Lines The proposed site is in very close proximity to a row of electric power lines,have you considered what would be the combined effect of both EMF and RFE? Studies have not been done with the effects of 5G and Hydro lines and in this case there are both We appreciate the residents'concern about proximity to the hydro corridor.However,the proposed tower is sufficiently setback by over 115 m from the closest hydro corridor structure.While there are no required setbacks for towers under the Federal Regulation of telecommunication structures,this proposed tower location is still set back from sensitive land uses,hydro corridors and residences.Towers are not subject to local planning controls such as zoning bylaws,and therefore there are no municipal setback requirements. The safety of tower sites is governed by Health Canada's Safety Code 6 directive.Safety Code 6 specifies the safe limits of radio frequency transmissions and all wireless operators are required as a condition of their license to comply with these limits.Safety Code 6 is based on an extensive review of the available scientific research on radio frequency and its impact on human health.The limits have been set approximately 50 times below the threshold for potential adverse 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 200 of 259 Page |9 Items Questions /Comments Responses health effects.In many cases,the actual radio frequency transmission levels are much lower than the allowable limits,providing for an even greater margin of safety. For each tower or antenna a carrier installs,they must calculate and prove to ISED that the cumulative power density of it and any adjacent sites is within the allowable Safety Code 6 limits. Strict adherence to Safety Code 6 is a condition of ISED licenses for all wireless carriers in Canada.If a proposed tower site does not meet the Safety Code 6 limits,it cannot be constructed or placed into services.Shared Tower attests that the proposed tower will comply with the Safety Code 6 limits,including when taking into account the combined effects of other nearby towers and antennas. You can find additional information related to Safety Code 6 and emissions here: www.hc-sc.gc.ca/ewh-semt/pubs/radiation/radio_ guide-lignes_direct-eng.php https://ised-isde.canada.ca/site/spectrum-manage ment-telecommunications/en/safety-and-complian ce/facts-about-towers/radiofrequency-energy-and- safety Closest Existing Towers to the Subject Site Concerns about the surrounding Telecommunication Towers and why this one is needed Though existing infrastructure seems relatively close by,it is important to consider what can impact the wireless network.Each of the nearby towers are providing coverage for dense,urban communities that contain residents,businesses, and visitors who are constantly utilizing the wireless network.The more dense an area is,the more users are on the network,therefore increasing network traffic and putting a strain on the existing infrastructure.This ultimately leads to limited access to the wireless network.The proposed tower is necessary to provide continuous service that is constant and to shoulder &support network traffic with existing infrastructure. To add onto this current need,this is a dense community that is expecting future growth with new residents,businesses and visitors expected to enter the area.This would further add strain on the wireless network and increase network traffic. Our tower will be used by multiple wireless service providers who are seeking to improve the poor wireless service in the area.The design of modern wireless networks has to factor in the installation of enough sites to improve service and address rapidly growing demand for voice and high speed data services,while ensuring that new tower sites do not create interference with existing sites. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 201 of 259 Page | 10 Items Questions / Comments Responses As mentioned in my previous email, due to a high volume of users utilizing the network, this has put a strain on the existing towers, limiting reliable network access. The wireless network continues to change with our increased reliance and enhanced uses of technology. Reliance on the wireless network goes beyond our entertainment and leisurely uses - it has grown into a necessity in our everyday lives whether it be for work, school, healthcare, everyday errands, on the road or at home. Additionally, unreliable coverage can pose a serious risk to reliable access to emergency services, including roadside assistance, police, fire, and ambulance. Our enhanced uses of technology demand enhanced infrastructure. In order to keep up with these demands, each carrier must ensure that they develop an established wireless network. The proposed tower is intended to provide service for these uses, support network traffic, and alleviate the wireless coverage gap that has been identified and provide service that is constant and reliable for users. In addition to the information provided in my previous email, the overall goal of the wireless network is to allow for the greatest number of people to connect with the highest quality of service. Unfortunately, the wireless network is impacted by different factors, including capacity limits. A high number of users accessing the network on the same antenna installation can reduce the quality of the connection. To add onto this, enhanced uses of our technology today requires more enhanced infrastructure to keep up with the demand. In this specific case, this is a very densely populated area which weakens the service capabilities of the existing surrounding towers. The purpose of this proposal for this specific area is to improve network coverage in the area by offloading surrounding towers to increase the strength, quality, and capacity of the network, and plan for the future increase due to future development. The design of modern wireless networks has to factor in the installation of enough sites to improve service and address rapidly growing demand for voice and high speed data services, while ensuring that new tower sites do not create interference with existing sites. We appreciate your concern in regard to the surrounding existing infrastructure however, the purpose of the public consultation process is to discuss this proposed tower. Unfortunately, there 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 Does every dense area require 4 towers within a 1.45km to manage the needs of network usage? Page 202 of 259 Page |11 Items Questions /Comments Responses Why didn’t the Town of Aurora request this if the need for increased connectivity is needed? isn't a set standard as to how many installations are needed in each community.Every area is different as the wireless network can be impacted by various factors such as:population,density, natural and built features,topology,proximity to users,proximity to surrounding existing installations,carrier requirements,etc.An important thing to note is that wireless signal does degrade over space;meaning the further away a user is from an installation,the weaker the signal will be. For this proposal,there are no existing structures available in the immediate vicinity of the proposed tower to provide a co-location alternative to a new tower.As mentioned previously,our tower will be used by multiple wireless service providers who are seeking to improve the poor wireless service in the area.In providing carriers with the opportunity to place their equipment on our towers (collocate), we are reducing the amount of telecommunications infrastructure necessary in this area. Determining the Need Carriers are the service providers for the wireless network.Therefore,carriers are made aware of coverage deficiencies and determine the need for improved network services they provide in an area,based on subscriber feedback and other data factors such as dropped calls or quality of calls from customers.In addition increased users, developments,business,and device usage in an area requires further infrastructure in order to support the growth of the network.As mentioned earlier in this email,our application continues to follow the Radiocommunication &Broadcasting Antenna Systems Protocol established by the Town of Aurora. Alternative Locations Concerns about whether alternative locations have been investigated and that more could have been explored As explained at the Public Open House,alternative locations were explored in this specific area that carriers are looking to provide improved coverage for.Due to various reasons such as proximity to existing infrastructure,availability of a willing landowner,line-of-sight requirements for high quality communications,and local topography and building types,these locations were disqualified from our site selection search.As noted in my previous email,the proposed location meets the carrier ’s requirements for coverage,while still being sufficiently setback away from sensitive land uses. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 203 of 259 Page | 12 Items Questions / Comments Responses Purpose of Tower Questions about the goal of the tower proposal The intent of the proposed tower is to strengthen the telecommunications network in order to better support increased demands for consumer connectivity and alleviate the wireless network gaps that appear due to heavy network traffic and capacity limits. Additionally, the intent of the proposal is to also provide multiple wireless service carriers with the opportunity for co-location. Our goal as Shared Tower is to encourage carriers to share infrastructure by remaining carrier-neutral. This means we specifically choose tower sites that work for multiple service providers, which in turn, will provide improved cellular service for more 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 In regard to the Beer Store location, it was mentioned at the Open House that this location is approximately 244 m away from an existing tower which is typically not ideal for the wireless network. When towers are placed too close to one another, it may risk issues such as coverage overlap, area(s) without improved coverage, and running into the possibility of additional infrastructure in the area in the future. Shared Tower will be in conversation with the Town in regard to the municipal land spoken about at the Open House. Shared Tower was given the plans for the previous tower and can confirm it is approximately 165 m away from the existing tower. Typically infrastructure proposed in Conservation areas is discouraged due to floodplains, wetlands, protected flora & fauna, and protected species & animals within the area. We appreciate the suggestion for this alternative location at the Toyota Dealership. However, I can confirm that this location has been explored in our site selection process and the land owner declined our proposal due to their future redevelopment plans. As mentioned at the Public Open House, one of the main factors that site selection relies on is existing infrastructure and ensuring that they are not placed in close proximity to each other. In regard to the Longo’s Plaza to the South, the landowner was not interested. The Hyundai Car Dealership location is in close proximity to an existing tower. Shared Tower also approached the Toyota Dealership however, they declined due to future redevelopment plans. Other locations on the Subject Site were explored however, there was a lack of space that would pose construction and engineering issues. Additionally, stores on the Subject Site are protected by “no-build zones.” Why can’t you place a tower in a Conservation Area? Page 204 of 259 Page |13 Items Questions /Comments Responses residents,businesses and visitors.This also reduces the need for additional infrastructure in the area as carriers are given space to install their equipment on our towers. Environmental Impacts on wildlife and birds who are part of the ecosystem, particularly in the trails and Arboretum area The tower will not have any guy wires,which will not impact any birds or wildlife.Additionally,the proposed tower location is not within regulated areas of conservation.This tower design is also consistent with infrastructure that exists in urban areas similar to the Subject Site. The proposed tower is a solid monopole-style structure,there are no guyed wires or turbines on the tower.Our Subject Site does not fall within regulated areas of any Conservation Authority.In the past,we have had Environmental Impact Studies completed for proposals at the request of Council.Quite often the impact is deemed low due to the nature of the proposal.However,we take all precautions deemed necessary by the Environmental Impact Study during construction. Conclusion of Public Consultation Shared Tower Inc.feels that the proposed site is well located to provide improved wireless voice and data services in the targeted area. Request for Concurrence At this time,to conclude the municipal and public consultation process,Shared Tower Inc.,is respectfully requesting that the Town of Aurora issue a statement of concurrence. We look forward to providing enhanced wireless services to residents,businesses,and visitors to the area. Please let me know if you require anything further at this time. 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Now Therefore Be It Hereby Resolved That Aurora Town Council formally requests the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities; and Page 210 of 259 Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding November 5, 2024 Page 2 of 2 2. Be It Further Resolved That Aurora Town Council calls on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities; and 3. Be It Further Resolved That this redistribution of the Land Transfer Tax and GST should be structured to provide predictable and sustainable funding to municipalities, allowing for better long-term planning and investment in infrastructure projects that benefit local communities, thus ensuring that local governments receive a fair share of the revenue to address critical infrastructure needs; and 4. Be It Further Resolved That copies of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs); and 5. Be It Further Resolved That copies of this resolution be forwarded to all 444 Municipalities in Ontario, the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy. Page 211 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Mayor’s Office Re: York Regional Council Highlights of October 24, 2024 To: Members of Council From: Mayor Mrakas Date: November 5, 2024 Recommendation 1. That the York Regional Council Highlights of October 24, 2024, be received for information. Page 212 of 259 1 , Tuesday, October 29, 2024 York Regional Council – Thursday, October 24, 2024 Livestreaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are available at York.ca/councilandcommittee York Region Chairman and CEO Wayne Emmerson announces retirement At the October 24, 2024, meeting of York Regional Council, York Region Chairman and CEO Wayne Emmerson announced his retirement from The Regional Municipality of York, effective Friday, November 29, 2024. Chairman Emmerson’s retirement follows almost four decades of public service, including 27 years as a Member of Regional Council and the last 10 years as Regional Chair. While addressing Regional Council, Chairman Emmerson extended gratitude to his past and present Council colleagues, Regional staff, the provincial and federal governments and the many community partners who have helped shape York Region’s growth and development. The Regional Clerk will bring a report to the November 7, 2024, York Region Committee of the Whole meeting outlining the procedural process and proposed timelines for appointing Chairman Emmerson’s successor. 2025 budget tabled at Regional Council York Region’s proposed 2025 to 2026 budget was tabled at the Thursday, October 24, 2024 meeting of Regional Council. The budget outlines how York Region will deliver core services to residents and businesses, including policing, public health, paramedics, social and community services, roads, transit and water and wastewater services. The proposed $4.6 billion budget includes a $3.36 billion operating budget and a $1.26 billion capital budget. Operating costs cover day-to-day expenses and provide funding for rehabilitation and replacement of existing infrastructure, while capital spending covers major infrastructure requirements. The 2025 tabled budget focuses on three priority areas: investing in safer communities, enabling growth in our communities and keeping people, goods and information moving. The proposed 2025 budget includes a 3.55% tax levy increase which will cost the average household an additional $103.42 but will vary depending on individual property tax assessments. A separate 1% Rapid Transit and Infrastructure Tax Levy is proposed this year and will add a further $29.13 per average household to help fund priority infrastructure projects. Page 213 of 259 The proposed tax levy outlook for 2026 was also tabled and includes a 3.22% tax levy increase and 1% Rapid Transit / Infrastructure Levy. Proposed 2025 capital spending of $1.26 billion is part of a record high $12.2 billion 10-year plan, which includes projects to meet growth needs and renewal of existing assets. Departmental presentations will be presented to Committee of the Whole on Thursday, November 7, 2024, with anticipated budget approval on Thursday, November 28, 2024. York Region partnering with United Way to conduct the Point-in-Time Homelessness Count York Region is partnering with the United Way Greater Toronto to conduct the 2024 Point-in-Time Count of people experiencing homelessness. This will occur between Tuesday, November 26 and Wednesday, November 27. Over a 24-hour period, staff supporting the Point-in-Time Count will visit locations throughout the Region and engage with people who may be experiencing homelessness, asking individuals to complete a brief, voluntary survey. Point-in-Time Counts are completed in communities across Canada and are required by the federal government under the Reaching Home: Canada’s Homelessness Strategy. York Region will use data from the Point-in-Time Count to better understand the scope of homelessness and assist with service planning. A report of the results will be provided to Council in 2025. York Region continuing actions to increase affordable and community housing supply Regional Council received a presentation on actions the Region has taken and future options to increase affordable and community housing supply. York Region has actioned several initiatives to increase affordable housing and community housing supply, including: •Built two new transitional housing sites •Added 557 community housing units since 2019 •Created a supply grant pilot to enable new units through partners •Continued advocacy to senior levels of government for increased funding, program and policy changes Continued approaches and actions to increase affordable and community housing supply include: •Targeting financial incentives to directly support affordable housing development •Coordinating and partnering with local municipalities, housing providers and non-profits •Responding to new funding opportunities that will help increase the supply of affordable housing opportunities through Housing York Inc. •Advocating to senior levels of government for increased and sustained funding Affordable and community housing is a complex problem requiring significant investments from all levels of government. Recommendations for continued actions will be brought for Council consideration through future reports in 2025 and 2026. For more information, visit york.ca/HousingAffordability Page 214 of 259 Solve the Crisis campaign aims to address homelessness, mental health and addiction Regional Council endorsed the Solve the Crisis Campaign, an advocacy campaign led by Ontario’s Big City Mayors Caucus. The campaign aims to address homelessness, mental health and addictions crisis happening in communities across the province. It asks for provincial and federal governments to commit to immediate action to address the growing number of unhoused individuals, including creation of a task force and sustainable funding to ensure municipalities have the tools and resources to support individuals. York Region will continue to work with partners and all levels of government to address issues arising from the housing crisis. New strategy supports strong Agriculture and Agri-Food Sector Regional Council continues to prioritize York Region’s agriculture and agri-food sector with the release of the 2024 to 2027 Agriculture and Agri-Food Sector Strategy. Following the success of York Region’s first Agriculture and Agri-Food Sector Strategy in 2017, the goals driving the 2024 to 2027 Strategy include: •Strengthening business, entrepreneurship and innovation services •Bolstering an already resilient and diverse value chain •Continuing to educate and raise the profile of local agriculture and agri-food sector Detailed actions in the 2024 to 2027 Agriculture and Agri-Food Sector Strategy will be supported by important partnerships with York Region’s nine local cities and towns, the Agriculture and Agri-Food Advisory Committee and other key stakeholders. Learn more about York Region’s growing agriculture and agri-food sector at york.ca/AgriFood Regional Council approves new large office incentive program Regional Council approved a new large office incentive program targeting office buildings 75,000 square feet or larger and built in Regional growth centres, Major Transit Station Areas or specific local centres. The large office incentive program includes a Development Charge (DC) deferral of up to 20 years and a potential DC discount to be implemented through the 2026 DC Bylaw. These incentives were commended for fostering long-term growth in office development by the Building Industry and Land Development Association. Through this program, York Region continues bolstering the economy by utilizing urban growth centres accessible by transit, attracting a highly talented work force and growing the employment sector. Visit york.ca for more information on development incentives. Regional Council appoints members to the Administrative Penalty Tribunal Regional Council has appointed eight Administrative Penalty Tribunal Hearing Officers to enable hearing appeals of administrative penalty orders resulting from speeding and red-light camera infractions on Regional roads. To dispute a penalty order, a screening review request is submitted and reviewed by a screening officer. If the defendant is not satisfied with the screening decision, an online hearing review can be requested. Page 215 of 259 The role of the Hearing Officer is to conduct reviews of Screening Officer decisions, not new evidence. They can cancel, confirm or allow more time to pay the penalty order. The Administrative Penalty Tribunal is expected to reduce backlog of traffic violation cases in the traditional court system, leading to faster and less costly resolutions. Regional Budget awarded Distinguished Budget Award for 20th consecutive year Regional Council received the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for the Region’s 2024 budget. This marks the 20th consecutive year the Region’s Budget presentation has been recognized with this award. The 2024 budget also received Special Recognition for Strategic Goals and Strategies. Earlier this year, York Region was also awarded a special Triple Crown medallion by the GFOA in recognition of receiving all three GFOA awards for the 2022 fiscal year. Receipt of these prestigious financial awards reflects Regional Council’s ongoing commitment to meeting the highest principles of governmental budgeting and publishing high quality budget documents satisfying national guidelines. Procedure Bylaw Updated Regional Council approved the new Procedure Bylaw (Bylaw 2024-52). This updated bylaw replaces Bylaw 2018-59 and outlines how meetings of Council are conducted. The provincially-required bylaw underwent more than 350 revisions to: •Improve readability and structure •Remove unnecessary and antiquated provisions •Consolidate duplication •Clarify current practices for deputations and timelines for correspondence •Reduce length of the bylaw by approximately 20% Staff compared other procedure bylaws, including those of York Region’s nine local cities and towns, other Regional municipalities and the Municipal Act, 2001, to ensure consistency and limit the impact of changes. Periodically assessing the bylaw helps ensure meetings are efficient and promotes good governance. York Region Appoints Medical Officer of Health Chairman Emmerson announced that in September 2024, Regional Council endorsed the appointment of Dr. Fareen Karachiwalla as the permanent full-time Medical Officer of Health for York Region, pending final approval from the Ministry of Health. Dr. Karachiwalla is expected to resume this role following the completion of her maternity leave. In the interim, Dr. Sarah Erdman will step in as Acting Medical Officer of Health, effective September 30, 2024. Since joining York Region Public Health in January 2023, Dr. Erdman has demonstrated exceptional leadership in the Infectious Diseases Control Division. Her extensive experience, including key roles at Ontario’s Office of the Chief Medical Officer of Health and Ottawa Public Health during the pandemic, makes her well-suited for this temporary position. Page 216 of 259 York Region Celebrates Local Government Week Regional Council recognized October 20 to 26, 2024, as Local Government Week 2024, acknowledging the essential role municipal governments play in the daily lives of residents across all nine local cities and towns. Local Government Week is an opportunity to raise public awareness of the vital services York Region provides, from public health and transit to infrastructure and community safety. It also highlights the dedicated work of municipal employees who ensure the smooth delivery of these services. Council encourages residents to take part in the celebration by learning more about local government operations and exploring ways to get involved in shaping their community. September Observances Regional Council recognized the following observances in October 2024: •National Disability Employment Month •Small Business Week – October 20 to 26, 2024 •Waste Reduction Week – October 21 to 25, 2024 •National Seniors Day – October 1, 2024 •World Mental Health Day – October 10, 2024 •World Homeless Day – October 10, 2024 •Thanksgiving – October 14, 2024 •United Nations Day – October 24, 2024 •World Cities Day – October 31, 2024 Next meeting of York Regional Council York Regional Council will meet on Thursday, November 28, 2024, at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The meeting will be streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to over 1.25 million residents and 57,000 businesses with more than 629,000 employees. More information about York Region’s key service areas is available at york.ca/RegionalServices -30- Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71232 Cell: 289-716-6035 kylie-anne.doerner@york.ca Page 217 of 259 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Council Report No. PDS 24-121 Subject: Additional Information to Proposed Amendments to Parking By-law No. 4574-04.T – Various Locations in the Town’s Downtown Area Prepared by: Michael Ha, Transportation and Traffic Analyst Department: Planning and Development Services Date: November 26, 2024 Recommendation 1. That Report No. PDS24-121 be received; and 2. That a by-law to amend Parking Bylaw No. 4574-04.T be enacted to increase the on- street parking allowance from one hour to two hours on Yonge Street between Wellington Street West and Kennedy Street on an interim basis as outlined in the report. Executive Summary This report seeks Council’s approval to amend the existing on-street parking provisions outlined in the Town Parking By-law No. 4574-04.T for Yonge Street in the Downtown Business Improvement Area (BIA) on an interim basis.  Under existing conditions, on-street parking allowance on Yonge Street within the vicinity of the Town’s BIA is generally restricted to a maximum of one hour  In order to provide additional parking to the patrons of the businesses along Yonge Street in the Town’s BIA, staff recommend increasing the on-street parking allowance from one hour to two hours in the identified area on an interim basis.  Bylaw Services anticipates additional parking challenges if the on-street restrictions are amended however are supportive of the proposed changes on an interim basis until the Town-wide Parking Study is completed. Page 218 of 259 November 26, 2024 2 of 6 Report No. PDS24-121 Background Staff report no. PDS24-104 was presented to Council at the Committee of the Whole meeting on October 22, 2024. This report recommended increasing the on-street parking allowance from three hours to four hours for streets located within the Town’s downtown area as an interim measure until the completion of the upcoming Town-wide Parking Study in order to accommodate any programs and/or events that exceed three hours in duration. At the Council meeting on October 29, 2024, Council approved the increase of parking on these streets from three hours to four hours but also asked staff to assess the feasibility of extending the existing on-street parking allowance on Yonge Street within the vicinity of the Town’s Business Improvement Area (BIA) from one hour to two hours. Analysis Under existing conditions, on-street parking allowance on Yonge Street within the vicinity of the Town’s BIA is generally restricted to a maximum of one hour. The existing on-street parking allowance on Yonge Street is summarized in Table 1 and illustrated in Attachment 1. Table 1: Existing On-Street Parking Allowance for Yonge Street in the Downtown BIA Street Name Side From / To Times Parking is Permitted Max. Parking Duration Yonge Street West From: A point 30 m south of the Wellington St. intersection To: A point 128m south of Wellington St. 8:30 a.m. to 6:00 p.m. Monday to Saturday 1 hour 6:00 p.m. to 6:30 a.m. Monday to Friday, 6:00 p.m. to 8:30 a.m. Saturday, Sunday No Restriction Yonge Street West From: Tyler St. intersection To: Ransom Street intersection 8:30 a.m. to 6:00 p.m. Monday to Saturday 1 hour 6:00 p.m. to 6:30 a.m. Monday to Friday, 6:00 p.m. to 8:30 a.m. Saturday, Sunday No Restriction Yonge Street East From: A point 30 m. south of the Wellington St. E. 9:00 a.m. to 4:30 p.m. Monday to Saturday 1 hour Page 219 of 259 November 26, 2024 3 of 6 Report No. PDS24-121 intersection To: Cousins Dr. intersection 6:30 p.m. to 9:00 a.m. Monday to Friday, 4:30 p.m. to 9:00 a.m. Saturday, Sunday No Restriction In order to provide additional parking to the patrons of the businesses along Yonge Street in the Town’s BIA, staff recommends increasing the on-street parking allowance from one to two hours in the identified area on an interim basis. It is proposed that the two-hour parking be implemented on an interim basis and that a long-term solution be confirmed through the upcoming Town-wide Parking Study, which is to be completed at the end of 2025. The proposed changes are summarized in Table 2 and illustrated in Attachment 2. Table 2: Proposed On-Street Parking Allowance for Yonge Street in the Downtown BIA Street Name Side From / To Times Parking is Permitted Max. Parking Duration Yonge Street West From: A point 30 m south of the Wellington St. intersection To: A point 128m south of Wellington St. 8:30 a.m. to 6:00 p.m. Monday to Saturday 2 hours 6:00 p.m. to 6:30 a.m. Monday to Friday, 6:00 p.m. to 8:30 a.m. Saturday, Sunday No Restriction Yonge Street West From: Tyler St. intersection To: Ransom Street intersection 8:30 a.m. to 6:00 p.m. Monday to Saturday 2 hours 6:00 p.m. to 6:30 a.m. Monday to Friday, 6:00 p.m. to 8:30 a.m. Saturday, Sunday No Restriction Yonge Street East From: A point 30 m. south of the Wellington St. East intersection To: Cousins Dr. intersection 9:00 a.m. to 4:30 p.m. Monday to Saturday 2 hours 6:30 p.m. to 9:00 a.m. Monday to Friday, 4:30 p.m. to 9:00 a.m. Saturday, Sunday No Restriction Page 220 of 259 November 26, 2024 4 of 6 Report No. PDS24-121 Bylaw Services anticipates additional parking challenges if the on-street restrictions are amended however are supportive of the proposed changes on an interim basis until the Town-wide Parking Study is completed. On-street parking availability in the downtown core continues to be impacted by ongoing construction projects, increased community demand, and some business owners utilizing on-street parking of personal vehicles for portions of the day. The proposed changes will help accommodate existing parking demand for the patrons of the businesses along Yonge Street in the Town’s BIA. However, it is anticipated that the proposed changes will require Bylaw Services to increase their enforcement measures in the short and long term. It is proposed that a long-term parking solution for the Town’s BIA be confirmed through the upcoming Town-wide Parking Study, which will provide a comprehensive review of parking system options in the Town’s downtown core within the context of existing and future parking demand and enforcement needs. Advisory Committee Review None. Legal Considerations None. Financial Implications The estimated cost for the installation and updating of signs to reflect this change is approximately $1,000 and the necessary funds are available from the Town’s Operations Services Department Operating Budget. Communications Considerations The affected residents/businesses will be notified of the proposed changes to the interim on-street parking restrictions. Climate Change Considerations None. Page 221 of 259 November 26, 2024 5 of 6 Report No. PDS24-121 Link to Strategic Plan This report supports the Strategic Plan goal of Support an Exceptional Quality of Life for All through its accomplishment in satisfying requirements in the following key objective within this goal statement:  Examine traffic patterns and identify potential solutions to improve movement and safety at key intersections in the community. Alternative(s) to the Recommendation 1. That Council receive Report No. PDS24-121, and not amend the Town’s Parking By- law for Yonge Street in the Town’s Business Improvement Area. Conclusions This report seeks Council’s approval to amend the existing on-street parking provisions outlined in the Town Parking By-law No. 4574-04.T for Yonge Street in the Town’s BIA on an interim basis. To further support the expected parking demand for the patrons of the businesses along Yonge Street in the Town’s BIA, staff recommends increasing the on-street parking allowance from 1 hour to 2 hours in the identified area on an interim basis. It is proposed that a long-term parking solution for the Town’s BIA be confirmed through the upcoming Town-wide Parking Study, which will provide a comprehensive review of parking and enforcement options within the Town’s downtown core within the context of existing and future parking demand and availability. The estimated cost for the installation and updating of signs to reflect this change is approximately $1,000 and the necessary funds are available from the Town’s Operations Services Department Operating Budget. Attachments Attachment 1: Map of Existing Parking Restrictions on Yonge Street in the Downtown BIA Attachment 2: Map of Proposed Parking Restrictions on Yonge Street in the Downtown BIA Page 222 of 259 November 26, 2024 6 of 6 Report No. PDS24-121 Previous Reports None. Pre-submission Review Agenda Management Team review on November 14, 2024. Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 223 of 259 YONGE STREETRANSOM STREET KENNEDY STREET EASTTEMPERANCE STREETMILL STREETVICTORIA STREETGURNETT STREETREUBEN STREET TYLER STREET WELLS STREETCOUSINS DRIVE KENNEDY STREET WEST TEMPERANCE STREETHARRISON AVENUE METCALFE STREET MOSLEY STREET WELLS STREETWELLS STREETGEORGE STREETWELLINGTON STREET WEST WELLINGTON STREET EAST Map created by the Town of Aurora Corporate Services Department October 29,2024. Base data provided by York Region and Aurora - GIS. This is not a legal survey. ¯ 04080 Metres Document Path: J:\_Departments_space\Works\IES Maps - Engineering\For Michael Ha\56819 - Attachment Graphic fo Yonge Street Staff Report\ParkingMapATTACHMENT1_revised.mxd ATTACHMENT 1 MAP OF EXISTING PARKING RESTRICTIONS ON YONGE STREET IN THE DOWNTOWN BIA AREA LEGEND 1 HOUR MONDAY-SATURDAY 9:00AM-4:30PM NO PARKING MONDAY-FRIDAY 4:30PM-6:30PM 1 HOUR MONDAY-SATURDAY 8:30AM-6:00PM NO PARKING MONDAY-FRIDAY 6:30AM-8:30AM WEST SIDE: EAST SIDE: Page 224 of 259 YONGE STREETRANSOM STREET KENNEDY STREET EASTTEMPERANCE STREETMILL STREETVICTORIA STREETGURNETT STREETREUBEN STREET TYLER STREET WELLS STREETCOUSINS DRIVE KENNEDY STREET WEST TEMPERANCE STREETHARRISON AVENUE METCALFE STREET MOSLEY STREET WELLS STREETWELLS STREETGEORGE STREETWELLINGTON STREET WEST WELLINGTON STREET EAST Map created by the Town of Aurora Corporate Services Department October 29,2024. Base data provided by York Region and Aurora - GIS. This is not a legal survey. ¯ 04080 Metres Document Path: J:\_Departments_space\Works\IES Maps - Engineering\For Michael Ha\56819 - Attachment Graphic fo Yonge Street Staff Report\ParkingMapATTACHMENT2.mxd ATTACHMENT 2 MAP OF PROPOSED PARKING RESTRICTIONS ON YONGE STREET IN THE DOWNTOWN BIA AREA LEGEND 1 HOUR MONDAY-SATURDAY 9:00AM-4:30PM NO PARKING MONDAY-FRIDAY 4:30PM-6:30PM 1 HOUR MONDAY-SATURDAY 8:30AM-6:00PM NO PARKING MONDAY-FRIDAY 6:30AM-8:30AM WEST SIDE: 2 HOUR MONDAY-SATURDAY 8:30AM-6:00PM NO PARKING MONDAY-FRIDAY 6:30AM-8:30AM 2 HOUR MONDAY-SATURDAY 9:00AM-4:30PM NO PARKING MONDAY-FRIDAY 4:30PM-6:30PM EAST SIDE: Page 225 of 259 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to amend By-law Number 6228-19, as amended, to govern the proceedings of Council and Committee meetings of the Town of Aurora. Whereas under subsection 238 (2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, every municipality and local board shall pass a procedure by-law for governing the calling, placing and proceedings of meetings; And whereas on December 10, 2019, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6228-19, as amended, being a by-law to govern the proceedings of Council and Committee meetings of the Town; And whereas on October 22, 2024, the Council of the Town passed a motion contained in Report No. CS24-023 to amend paragraph (i) of subsection 20(f) of By-law Number 6228-19, as amended; And whereas the Council of the Town deems it necessary and expedient to amend paragraph (i) of subsection 20(f) of By-law Number 6228-19, as amended, to change the public planning meeting schedule to the third Tuesday of each month; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.Paragraph (i) of subsection 20(f) of By-law Number 6228-19, as amended, be and is hereby deleted and replaced with the following: “(i) Council will meet on the third Tuesday of each month at 7 p.m. for a Council Meeting to consider development-related applications and other matters that have been submitted under the Planning Act, R.S.O. 1990, c. P.13, as amended.” Enacted by Town of Aurora Council this 26th day of November, 2024. ____________________________________ Tom Mrakas, Mayor ____________________________________ Ishita Soneji, Deputy Town Clerk Page 226 of 259 The Corporation of the Town of Aurora By-law Number XXXX-24 Being a By-law to establish a schedule of fees and charges for municipal services, activities, and the use of property within the Town of Aurora (Fees and Charges By-law). Whereas subsection 391(1) of the Municipal Act, 2001, S.O. 2001, c. 25 as amended, authorizes a municipality to impose fees and charges on persons (a) for services or activities provided or done by or on behalf of it; (b) for costs payable by it for services or activities provided or done by or on behalf of any other municipality or any local board; and (c) for the use of its property including property under its control; And whereas on November 28, 2023, the Council of The Corporation of the Town of Aurora (the “Town”) enacted By-law Number 6562-23, to establish a schedule of fees and charges for municipal services, activities and the use of property within the Town of Aurora; And whereas the Town has conducted an annual corporate-wide review of its fees and charges and deems it necessary to alter the fees and charges for municipal services, activities and the use of property within the Town of Aurora; And whereas the Council of the Town deems it necessary and expedient to enact a by- law setting out the fees and charges for municipal services, activities and the use of the property within the Town of Aurora; Now therefore the Council of The Corporation of the Town of Aurora hereby enacts as follows: 1.By-law Number 6562-23 be and is hereby repealed. 2.The following Schedules attached (collectively referred to as the “Schedules”) shall be deemed to form part of this By-law: Schedule “A” – General Fees and Charges; Schedule “B” – Planning and Development Services Department; Schedule “C” – Corporate Services Department; Schedule “D” – Community Services Department; Schedule “E” – Operational Services Department; Schedule “F” – Finance Department; Schedule “G” – Building Division; Schedule “H” – Development Planning Division; Schedule “I” – By-law Services Division; Schedule “J” – Animal Services Division; Schedule “K” – Access Aurora Division; and Schedule “L” – Short Term Rentals. 3.Council hereby delegates to the Chief Administrative Officer and any head of a department, or any of their designates, the authority to waive, reduce, or otherwise vary the fee(s) or charge(s) imposed by their department. Page 227 of 259 By-law Number XXXX-24 Page 2 of 3 4.Any person who obtains any of the Town’s services, activities, or use of the Town’s property as described in the Schedules shall pay to the Town the applicable fees or charges set out in the Schedules. Unless otherwise provided for in another by-law, such fees or charges are payable upon the person making such application, request, or purchase of the Town’s services, activities, or use of the Town’s property and shall not be refundable. 5.No request by any person for a service or activity listed in the Schedules shall be acknowledged or performed by the Town unless and until the person requesting the service or activity has paid the fee or charge for the service or activity as set out in the attached schedules, unless noted otherwise. 6.The Town may request a deposit of up to fifty percent (50%) of the applicable fee or charge, payable in advance, if one or more of the following circumstances are applicable: (a)the applicant is a non-resident; (b)the applicant does not carry on business in the Town; (c)the applicant is a first time applicant; (d)the applicant: (i)has previously failed to pay a fee or charge imposed by the Town in a timely manner; or (ii)is currently or has previously been indebted to the Town; (e)the service or activity to be provided by the Town is for a substantial period of time; (f)the service or activity requested by the applicant is not the usual type of service or activity provided by the Town; or (g)the past conduct of the applicant or, if applicable, of the organization he or she represents has been such that the Town on reasonable grounds may anticipate damage resulting. 7.All Town accounts and invoices are due and payable when rendered. Outstanding Town accounts and invoices shall bear interest of one and one quarter percent (1.25%) (being fifteen percent (15%) per annum), calculated from the first day of the month after the account is overdue. 8.The Treasurer shall add the fees and charges imposed pursuant to this By-law to the tax roll for any real property in the Town for which all of the owners are responsible for paying fees and charges under this By-law and collect them in the same manner as municipal taxes. 9.If a court of competent jurisdiction declares any provision, or any part of a provision of this By-law to be invalid, or to be of no force and effect, it is the intention of Council in enacting this By-law, that each and every other provision of this By-law authorized by law, be applied and enforced in accordance with its terms to the extent possible by law. 10.Payment for any fees, charges and any applicable interest shall be accepted in Page 228 of 259 By-law Number XXXX-24 Page 3 of 3 the form of Canadian currency, debit, money order or cheque made payable to The Corporation of the Town of Aurora. 11.In the event of a conflict between this By-law and any other By-law, the fees and charges set out in this By-law shall prevail. 12.This By-law shall be referred to as the “Fees and Charges By-law”. 13.This By-law shall come into full force and effect on January 1, 2025. Enacted by Town of Aurora Council this 26th day of November, 2024. __________________________________ Tom Mrakas, Mayor __________________________________ Ishita Soneji, Deputy Town Clerk Page 229 of 259 By-law Number XXXX-24 Schedule "A" General Fees and Charges Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Photocopies (8 1/2 X 11 and 8 1/2 X 14) per page $1.35 $1.40 Photocopies (11x 17)per page $1.85 $1.90 first page $8.50 $8.75 per additional page $3.00 $3.25 Disbursements As required to reimburse costs incurred by the Town of Aurora, including but not limited to Registration Fees, Courier Fees, Corporate and Title Search Fees, external File Retrieval Costs, etc., at the discretion of the Director. each Disbursement Cost Disbursement Cost Fire & Emergency Services All fees and charges associated with Central York Fire Services are managed and approved through the Town of Newmarket. For more information please visit https://www.newmarket.ca/feesandcharges each Fax Transmittal General Fees Page 1 of 1 Page 230 of 259 By-law Number XXXX-24 Schedule "B" Planning and Development Services Department Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Development Planning Division Maps Official Plan Schedules other than 'A' (11x17) (colour)per map $10.50 $10.75 Oak Ridges Moraine Map Schedule 'J' as per Official Plan 48 (11 x 17) (b/w)per map $20.25 $20.75 Official Plans Official Plan per OP $66.00 $67.00 2C Secondary Plan per copy $40.50 $41.25 Secondary Plans per Secondary Plan $28.00 $28.50 Aurora Promenade Study per copy $66.00 $67.00 Secondary Plans Consolidation per copy $53.00 $54.00 Zoning Comprehensive Zoning By-law per copy $37.00 $37.75 Comprehensive Zoning Exceptions per copy $104.00 $106.00 Heritage Northeast Old Aurora Heritage Conservation District Plan per copy $35.75 $36.50 Other Circulation Fees, including Labels per circulation $97.00 $99.00 Electric Vehicle Charging Stations per hour $2.70 $2.75 Real Property Fee each $515.00 $525.00 7-Day Traffic Counts per location $76.00 $78.00 8-Hour Turning Movement Count per intersection $199.00 $203.00 Traffic Signal Timings per intersection $98.00 $100.00 Lot Grading review and inspection per lot $345.00 $352.00 Grading review and inspection for pool construction (securities of $3,000 will be collected at the time of permit fee payment) per lot $468.00 $477.00 Construction of new service connections by the Town each Actual cost, plus 10% administration subject to HST Actual cost, plus 10% administration subject to HST Inspection of services installed by Owner each 10% of construction cost 10% of construction cost Building Division Permitted Use Letter To respond in writing to enquires related to uses of specific properties with respect to permitted uses as set in the Town of Aurora Zoning By-law 2213-78, as amended each $50.00 $51.00 Administrative Costs Additional costs associated with the administration fee internal processing model homes applications with respect to outside agencies, and engineering review, and corporate policies and procedures per unit $530.00 $541.00 Construction Activity Report REQUEST FOR TRAFFIC DATA Grading Review Service Connections Fees Page 1 of 2 Page 231 of 259 By-law Number XXXX-24 Schedule "B" Planning and Development Services Department Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Reports generated upon request providing permit numbers, location, description and construction value each $101.00 $103.00 Zoning review of applications other than a building permit application including zoning review of Committee of Adjustment or Consent applications and determination of legal non- conforming status. each $101.00 $103.00 Zoning Review - All Other Building Types Zoning review of applications other than a building permit application including zoning review of Committee of Adjustment or Consent applications and determination of legal non- conforming status. each $199.00 $203.00 Sign Review Sign By-law review of applications other than a sign permit application including Sign By-law review of Planning Applications. each $199.00 $203.00 Permit fees related to By-law Number 4753- 05.P Pool Enclosure Permits each $375.00 $383.00 Hot Tub Permits each $199.00 $203.00 Subdivision and Site Plan Engineering Fees percentage of servicing costs 7.6% 7.9% Benchmarks per benchmark $95.00 $97.00 Water Model Fee each 1,200.00$ 1,300.00$ Sanitary Sewer Model Fee each 1,200.00$ 1,300.00$ Request for digital drawings per drawing $5.50 $5.75 Site Alteration Permit flat fee + price per ha of site area $796.00 Flat Fee + $46.00/ha $812.00 Flat Fee + $47.00/ha Site Alteration Permit Renewal Fee (half the cost of the original permit) flat fee + price per ha of site area $398.00 Flat Fee + $23.25/ha $406.00 Flat Fee + $23.75/ha Request for Information per hour $96.00 $98.00 Engineering and Capital Delivery Division Zoning Review - Residential (single, semi or street townhomes) Page 2 of 2 Page 232 of 259 By-Law Number XXXX-24 Schedule "C" Corporate Services Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Basic (Standard template - minor changes required)per document $831.00 $848.00 Complex per document $2,199.00 $2,243.00 Condominium Agreement per document $7,633.00 $7,786.00 Subdivision Agreement per document $10,201.00 $10,405.00 Inhibiting Order Registration Process per plan $2,443.00 $2,492.00 Site Plan Agreement per document $2,015.00 $2,055.00 Minor Site Plan Agreement, including Stable Neighbourhood (non-owner occupied)per document $831.00 $848.00 Encroachment/Licence Agreement per document $831.00 $848.00 Amending Agreement per document $831.00 (minimum) $848.00 (minimum) Information regarding the status of existing agreements and/or registered documents, including agreements and by-laws per document $155.00 $158.00 Highway Dedication/Subdivision Assumption By-law Legal Administration Fee per by-law $959.00 $978.00 Law Clerk per hour $134.00 $137.00 Paralegal per hour $183.00 $187.00 Solicitor per hour $304.00 $310.00 Town Insurance Claim Legal Administration Fee per claim 10% of the value of the claim made by the Town plus disbursements 10% of the value of the claim made by the Town plus disbursements REGISTRATION FEE (i.e. processing of any type of document that requires a title search or registration on title) per document $255.00 $260.00 CERTIFIED PHOTOCOPIES per page $13.50 $13.75 Note: All Legal Services fees and/or service charges may be adjusted based on the complexity and nature of the agreement, document, or service as determined by the Town Solicitor to be fair DOCUMENT PREPARATION/REVIEW (General) LEGAL SERVICES DOCUMENT PREPARATION/REVIEW (Specific) SERVICES RELATED TO EXISTING DEVELOPMENT AGREEMENTS (excluding documents or agreements that fall under Document Preparation/Review (General) GENERAL LEGAL FEES Page 1 of 3 Page 233 of 259 By-Law Number XXXX-24 Schedule "C" Corporate Services Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Application Fee per application $5.00 $5.00 Manual Search Time and Preparation Time per 15 minutes $7.50 $7.50 Photocopies per page $0.20 $0.20 Computer Programing (develop program to retrieve information)per 30 minutes $30.00 $30.00 Disks per disk $10.00 $10.00 Provision of AODA Training per person $65.00 $66.00 Attendance Supervisory Fee Hourly/per Officer $125.00 $128.00 Non Compliance Re-Inspection Fee Hourly/per Officer $125.00 $128.00 Pool Enclosure Re-Inspection Fee Per Visit $125.00 $128.00 Property Standards Appeal Per Order $118.00 $120.00 Parking permits per permit $12.50 - $416.00 $12.75 - $424.00 Review of departmental files and documents related to specific property requests relating to zoning, permits, occupancy and general property status each $171.00 $174.00 ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES ACT (AODA) TRAINING LEGISLATIVE SERVICES FREEDOM OF INFORMATION (F.O.I.) REQUESTS and ROUTINE DISCLOSURE REQUESTS (Fees related to search and records preparation are prescribed by legislation) By-Law Inspection and Attendance Fees Parking Permit Fees Property Information Request Page 2 of 3 Page 234 of 259 By-Law Number XXXX-24 Schedule "C" Corporate Services Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) By-law Exemption per exception $133.00 $136.00 Road Closure Deposit for Filming and Athletic Events per event $3,369.00 $3,436.00 Road Closure Deposit for Parades and Processions per event $561.00 $572.00 Parades and Events per event $409.00 $417.00 Athlettic Events per event $643.00 $656.00 Filming per event $409.00 $417.00 Road Closure Fees (previously part of By-law 4750-05.T) By-law Exemption Page 3 of 3 Page 235 of 259 By-law Number XXXX-24 Schedule "D" Community Services Department Effective January 1, 2025 Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) 1. ADMINISTRATION a)Membership Refunds (Except Medical Reasons)per refund $46.60 $47.53 b)Membership On Hold (Except Medical Reasons)per hold $46.60 $47.53 c)Program Refund (Except Medical Reasons)per refund $25.98 $26.50 g) Vendor Permit Fee per event/ per day $65.08 - $644.86 $66.38 - $657.76 OR per event/per day 10%-30% of vendor gross sales 10%-30% of vendor gross sales h)Park/Outdoor Space Clean Up Fee - Refundable Deposit each $100.00 - $1,000.00 $100.00 - $1,000.00 i)Program/Event Promotional Material each $0.54 - $13.66 $0.55 - $13.93 j)Aquatic Pro Shop Items each $2.14 - $37.49 $2.19 - $38.24 per event/ per day $424.20 $432.68 per event/ per day (non- profit organizations)$100 - $424.20 $100 - $432.68 l) Additional Parks/Outdoor Space Set-Up Fee (In addition to Park Event Set-Up Fee, for up to 6 additional tables and 6 additional garbage receptacles.) per event/ per day $160.68 $163.89 m) Park/Outdoor Space Permit Maintenance/Damage Deposit (Refundable) (For groups of 25 or more) per event/ per day $100.00 - $2,000.00 $100.00 - $2,000.00 n)Park/Outdoor Space Clean-up Fee (As required for groups of 25-79.)per event/ per day $124.79 $127.29 o)Park/Outdoor Space Clean-up Fee (As required for groups of 24 or less.)per event/ per day $45.79 $46.71 p)Facility Permit Maintenance/Damage Deposit (Refundable)per event/per day $0.00 - $1,500.00 $0.00 - $1,500.00 q)Parking Lot Charges per day $0 - $500 $0 - $500 r)Program Guide Advertisement Per ad $235.66 - $1,683.39 $240.38 - $1,717.06 s)Permit Cancellation Fee Per permit 0 - 100% of full price 0 - 100% of full price 2. REGISTERED SEASONAL PROGRAMS a)Pre-School Activities per class $5.36 - $27.05 $5.46 - $27.59 b)Children's Activities per class $6.70 - $38.83 $6.83 - $39.61 c)Youth Activities per class Free - $61.06 Free - $62.28 d)Adult Activities per class $5.89 - $70.97 $6.01 - $72.39 e)Senior's Activities per class Free - $32.40 Free - $33.05 f)Family Activities per class $5.36 - $13.39 $5.46 - $13.66 g)Fitness Programs per class $2.30 - $38.83 $2.35 - $39.61 h)Seniors Bus Trips per person $6.70 - $348.14 $6.83 - $355.10 a)Lessons - Learn to Swim per class $8.57 - $42.85 $8.74 - $43.70 b)Leadership Programs per program $38.83 - $605.23 $39.61 - $617.33 a)Day Camps per day $13.39 - $64.00 $13.66 - $65.28 b)Specialty Camps per day $15.53 - $114.62 $15.84 - $116.91 c)Extended Care per person $32.40 - $136.31 $33.05 - $139.04 Description of Service for Fee or Service Charge k) 3. REGISTERED AQUATICS PROGRAMS (Note: Learn to Swim fees apply to Aurora residents only. Non-Residents are subject to a 20% surcharge.) Park/Outdoor Space Event Set-Up Fee (Mandatory for all groups of 80 or more.) (Includes up to 6 tables + 6 garbage receptacles, access to electrical, water, washrooms, where available.) 4. REGISTERED CAMP PROGRAMS (Note: All camp fees apply to Aurora residents only. Non-Residents are subject to a 20% surcharge.) Page 1 of 6 Page 236 of 259 By-law Number XXXX-24 Schedule "D" Community Services Department Effective January 1, 2025 Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge 5. DROP-IN ACTIVITIES a) Youth Drop-in per visit Free - $5.89 Free - $6.01 b) Youth Drop-in 10 visits $26.75-$45.00/10 visits $26.75-$45.00/10 visits c) Adult Drop-In per visit Free - $8.57 Free - $8.74 d)Other, Adult & Older Adult per visit Free - $5.00 Free - $5.00 e)Other, Adult & Older Adult 10 visits $25.50-$68.00/10 visits $25.50-$68.00/10 visits f)Group rate (4 persons maximum)per visit $10.75-$25.25 $10.75-$25.25 6. P.A. DAY PROGRAMS per person Free - $122.12 Free - $124.56 7. WORKSHOP/ CLINICS/ TOURNAMENTS a)Individual per person $2.95 - $116.76 $3.00 - $119.10 b)Team per team $26.41 - $34.81 $26.93 - $35.51 9. SPECIAL EVENTS a)Individual per person $3.37 - $26.41 $3.44 - $26.93 b)Family per family $21.42 - $32.51 $21.85 - $33.16 Resident Commercial $91.05 $92.87 Non-Resident Commercial $182.37 $186.02 d)Ribfest Vendors each $515.25 - $4,507.61 $525.55 - $4,597.76 e)Art Show Entry Fees each $13.39 - $51.69 $13.66 - $52.72 f)Food Vendors - Non Profit Groups per day $64.54 $65.83 g)Food Vendors per day $64.27 - $644.86 $65.56 - $657.76 OR per day 10%-30% of vendor gross sales 10%-30% of vendor gross sales h)Senior Centre Special Event Vendors per day Free - $65.34 Free - $66.65 Adult $40.94 - $509.85 $41.76 - $520.05 Youth/ Older Adult $32.70 - $407.88 $33.36 - $416.04 Adult $34.71 - $430.54 $35.41 - $439.15 Youth/Older Adult $27.81 - $344.02 $28.37 - $350.90 Adult $23.69 - $260.59 $24.16 - $265.80 Youth/Older Adult $18.95 - $208.47 $19.33 - $212.64 Adult $41.51 - $478.44 $42.34 - $488.00 Youth/Older Adult $33.22 - $382.75 $33.88 - $390.40 Group of 4+ 25% Discount (off resident rate) 25% Discount (off resident rate) g) Youth Summer Gymnasium Membership Youth - each 1 month (July or August) $26.41 1 month (July or August) $26.94 h)Fitness Assessment Per Person $ 40.17 $ 41.00 i)FIT Club Per Person $ 36.90 $ 37.65 j)Youth Gymnasium Monthly Membership Youth - each 1 month $26.41 1 month $26.94 Adult $34.71 - $430.54 $35.41 - $439.15 Youth/Older Adult $27.81 - $344.02 $28.37 - $350.90 l)Promotional Membership Discount (with Director Approval)each 15 - 25% Discount on selected membership packages 15 - 25% Discount on selected membership packages c)Float Registration Fees a) ALL INCLUSIVE MEMBERSHIP (Equipment & Weights, Squash and Group Fitness) 10. MEMBERSHIPS (Note: All memberships apply to Aurora residents only. Non-Residents are subject to a 25% surcharge.) POOL MEMBERSHIP Lane & Leisure Only b) c) GROUP FITNESS MEMBERSHIP k) d) f)CORPORATE MEMBERSHIPS - Per Company EQUIPMENT AND WEIGHTS MEMBERSHIP SQUASH MEMBERSHIP Page 2 of 6 Page 237 of 259 By-law Number XXXX-24 Schedule "D" Community Services Department Effective January 1, 2025 Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge 11. DAILY USER FEES a)Adult $9.32/class or $74.88/10 visits $9.51/class or $76.37/10 visits Youth/Older Adult $7.18/class or $57.42/10 visits $7.32/class or $58.56/10 visits each - Under 4 years Free Free each - 4 -17 years $3.21/use or $25.71/10 visits $3.28/use or $26.22/10 visits each - Adult (18 to 54 years)$5.15/use or $41.20/10 visits $5.25/use or $42.00/10 visits each - Older Adult (55 years plus)$3.96/use or $31.71/10 visits $4.04/use or $32.34/10 visits c)Squash - Daily User Fee (40 min Court Fee)Prime $11.19/use or $89.55/10 visits $11.42/use or $91.34/10 visits d)Squash - Daily User Fee (40 min Court Fee)Non Prime $6.43/use or $51.42/10 visits $6.56/use or $52.45/10 visits e)Squash - Daily User Fee (40 min Court Fee)Youth/Older Adult 20% off listed fee 20% off listed fee 12. SQUASH Private $38.85 $39.63 Semi Private (per person) $29.03 $29.61 3 or more (per person) $23.25 $23.71 b)Clinics per class $10.71 - $21.42 $10.93 - $21.85 c)House League (40 min) - Member Per Session $44.58 $45.48 House League (40 min) - Non-Member Per Session $89.50 - $140.76 $91.29 - $143.57 a)Summer Splash Pass per family $150.08 $153.08 Private $74.82 $76.32 Semi-Private (per person)$56.67 $57.80 Private $175.14 $178.64 Semi-Private (per person)$131.49 $134.12 Private $305.67 $311.78 Semi-Private (per person)$228.49 $233.06 Private $579.30 $590.89 Semi-Private (per person)$435.23 $443.93 Private $1,137.03 $1,159.77 Semi-Private (per person)$804.74 $820.83 15. POOL RENTAL RATES per lane/per hour (plus lifeguard costs)$15.53 $15.84 per lane/per hour (plus lifeguard costs)$15.53 $15.84 c) SARC Therapy Pool - Private Rental per hour (plus lifeguard costs)$28.49 $29.06 d) SARC Leisure Pool/Slide - Private Rental per hour (plus lifeguard costs)$46.49 $47.42 f) Pool - School Instructional Lessons (30 mins)per person $30.53/class (1 or 2) $16.71/class (3 or 4) $14.19/class (5 to 10) $10.50/class (11 or more) $31.14/class (1 or 2) $17.04/class (3 or 4) $14.48/class (5 to 10) $10.71/class (11 or more) h) Additional Instructor Fee per hour $27.90 $28.46 i)Lifeguard Fee per hour $24.64 $25.13 j)Additional Deck Supervisor Fee per hour $29.70 $30.30 k)Aquatic Event Pool set up fee per event $206.00 $210.00 a) Shinny Hockey per visit $7.23 $7.38 10 visits $58.65 $59.82 per visit $3.37 $3.44 10 visits $28.12 $28.68 20 visits $52.76 $53.81 30 visits $76.38 $77.90 c) Family Skate Pass each $36.58 - $366.40 $37.31 - $373.73 Fitness Centre - Casual User Fee (access to group fitness classes, including cyclefit and aquafit) Pool - Casual User Fee b) 13. SEASONAL PACKAGES b) Land Based Training - 3 Session Rate (Get Started) One Time Offer a) a) Lessons (40 min) 14. PERSONAL TRAINING PACKAGES Note: All fees are for members. Non-members are subject to a 25% surcharge. SARC 8 Lane Pool - Private Rental AFLC Pool - Private Rental d) 16. PUBLIC SKATING PROGRAMS Public Skating (all) Land Based Training - Single Session rate b) e) a) b) c) Land Based Training - 5 Sessions Land Based Training - 10 Sessions Land Based Training - 20 Sessions Page 3 of 6 Page 238 of 259 By-law Number XXXX-24 Schedule "D" Community Services Department Effective January 1, 2025 Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge a)Ice Rental Prime Time per hour $248.63 $253.60 b) Ice Rental Prime (Aurora Based Minor Hockey/Skating Club only) per hour $233.09 $237.75 c) Ice Rental Non-Prime per hour $152.16 $155.21 d)Ice Rental Morning & Summer Non-Prime per hour $161.11 $164.33 d) Ice Rental - OJHL Junior A - OWHA U22AA per hour $107.12 $109.26 a)Meeting Room and Performance Space Rental per hour per room Free - $280.76 Free - $286.38 b)Arena Floor Rental - Aurora based Youth groups per hour c)Arena Floor Rental - Other per hour d)Arena Floor Event Rental (per surface) - Not for profit in Aurora per day - multi day event (open - close)$975.22 $994.72 e)Arena Floor Event Rental (per surface) - Other per day - multi day event (open - close)$1,378.15 $1,405.72 per hour $33.69 (plus $67.38 clean- up deposit) $34.36 (plus $68.73 clean- up deposit) g)Gymnasium - Prime Time - Aurora based Youth AFLC Full Gym/SARC Half Gym - per hour $60.00 $61.20 h)Gymnasium - Prime Time - Other AFLC Full Gym/SARC Half Gym - per hour $100.00 $102.00 i) GYMNASIUM - Non-Prime - 7:00am to 4:00pm Weekdays AFLC Full Gym/SARC Half Gym - per hour $70.00 $71.40 AFLC Full Gym/SARC Half Gym - per hour $130.00 $132.60 Basketball/volley ball/dodge ball (10 balls)$5.62 $5.74 Volley Ball nets per net (maximum 2 nets) $11.25 $11.47 Hockey nets per net (maximum 2 nets) $5.62 $5.74 Hockey sticks and balls (12 sticks and 3 balls)$11.25 $11.47 Tennis balls (3 balls)$5.62 $5.74 l) Squash Courts per court per hour $15.64 $15.95 m) TOWN HALL - Coffee Service Per 25 people or less $36.21 /25 people $36.93 /25 people Aurora Based Groups $72.36 /hour $73.81 /hour Non-Aurora Based Groups $150.24/hour $153.24 /hour Professional/Commercial Groups $294.38 /hour $300.26 /hour o) per hour $72.36 $73.81 p)TOWN HALL - EQUIPMENT SUPPORT Staffing charge for the use of the equipment in either the Holland Room and/or Council Chambers $93.62 /hour $95.50 /hour 17. ICE RENTALS 18. FACILITY RENTALS - INDOOR (Note: Damage/cleaning deposits may apply. Staff support charges may apply depending on the space rentals.) $53.66 - $103 TEACHING KITCHEN $54.74 - $105.06 f) j) n) TOWN HALL - COUNCIL CHAMBERS (Staff support fee may apply) TOWN HALL - SKYLIGHT GALLERY GYMNASIUM - Non-Resident (any time) Gymnasium Equipment (per rental)k) Page 4 of 6 Page 239 of 259 By-law Number XXXX-24 Schedule "D" Community Services Department Effective January 1, 2025 Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge 1 month $7.98 $8.14 3 month $22.92 $23.38 6 month $43.06 $43.92 12 month $82.16 $83.80 Capital Investment Fund - per ticket $1.55 $1.58 Handling/Processing Fee - per ticket $2.06 + 3% $2.10 + 3% Admin Fee - per event $206 $210 s) Staff Support Staffing costs per staff member per hour in support of space rental (3 hour min) $21.42 - $58.92 (3 hour min) $21.85 - $60.09 (3 hour min) t)Equipment Support (Other Than Town Hall) Equipment rental costs per rental in support of space rental $5.36 - $160.68 $5.46 - $163.89 Service fees per rental $25 - $515 $25 - $525 Piano move Actual cost, plus 10% administration subject to HST Actual cost, plus 10% administration subject to HST Additional equipment rental Actual cost, plus 10% administration subject to HST Actual cost, plus 10% administration subject to HST v) Outside Catering Fee Per booking/per day $0 - $500 $0 - $500 Park Event (limited electrical available)$424.20 $432.68 Park Event (non-profit group) (limited electrical available) $100 - $424.20 $100 - $432.68 Hourly (no set-up or staff support required)$36.21 $36.93 Aurora Lawn Bowling Club (per year)$1,298.62 $1,324.59 Aurora Community Tennis Club (per year)$2,110.48 $2,152.69 c) TENNIS COURTS/PICKLEBALL COURTS per hour $10.07 $10.27 a)Ball Diamonds - Adult & Youth per hour $12.64 - $25.75 $12.89 - $26.27 c)Rectangular Fields - Adult & Youth per hour $12.64 - $25.75 $12.89 - $26.27 d)Rectangular Fields - Adult per hour g)Tournaments each tournament (plus hourly rate per field)$279.21 $284.79 h) ARTIFICIAL TURF FIELD per hour $11.08 - $103 $11.30 - $105.60 a)Visiting Researcher per 2 hours $31.06 $31.69 b)Corresponding Researcher per hour $56.35 $57.47 c)Photocopies / scans of text per page $0.64 $0.66 d)High Resolution Image (existing) per image $35.19 $35.89 e)High Resolution Scan per image $70.48 $71.89 21. CULTURAL SERVICES 20. PLAYING FIELD USER FEES Locker Rental (per person)q) McMAHON PARK BAND SHELL b) a) 19. FACILITY RENTALS - OUTDOOR Production Service Fees (Aurora Town Square)u) r) Box Office Fees Page 5 of 6 Page 240 of 259 By-law Number XXXX-24 Schedule "D" Community Services Department Effective January 1, 2025 Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Description of Service for Fee or Service Charge 1/3 Field per hour $212.43 $216.68 Full Field per hour $637.30 $650.05 1/3 Field per hour $191.19 $195.01 Full Field per hour $573.57 $585.05 1/3 Field per hour $169.95 $173.35 Full Field per hour $509.84 $520.04 1/3 Field per hour $152.52 $155.57 Full Field per hour $457.55 $466.70 1/3 Field per hour $122.01 $124.45 Full Field per hour $366.04 $373.36 1/3 Field per hour $107.12 $109.26 Full Field per hour $321.36 $327.79 1/3 Field per hour $85.70 $87.41 Full Field per hour $257.09 $262.23 1/3 Field per hour $53.56 $54.63 Full Field per hour $160.68 $163.89 1/3 Field per hour $42.85 $43.70 Full Field per hour $128.54 $131.11 1/3 Field per hour $37.49 $38.24 Full Field per hour $112.48 $114.73 1/3 Field per hour $32.14 $32.78 Full Field per hour $96.41 $98.34 22. AURORA SPORTS DOME j) Summer - All Times Non-Profit Groups - Youth (May 15 - Sept. 30) a) k) Summer - All Times Aurora Youth Soccer Club (May 15 - Sept. 30) g) Non-Prime Time Aurora Youth Soccer Club Event Rate (min 4 consecutive hours) (excludes March Break & Christmas Break) (October 1 - May 14) h)Summer - All Times (May 15 - Sept. 30) i) Summer - All Times Non-Profit Groups - Adult (May 15 - Sept. 30) d)Non-Prime Time (October 1 - May 14) f) Non-Prime Time Event Rate (min 4 consecutive hours) (excludes March Break & Christmas Break) (October 1 - May 14) Non-Prime Time Aurora Youth Soccer Club (October 1 - May 14) Prime Time (October 1 - May 14) b) Prime Time Non-Profit Groups (October 1 - May 14) c) Prime Time Aurora Youth Soccer Club (October 1 - May 14) e) Page 6 of 6 Page 241 of 259 By-law Number XXXX-24 Schedule "E" Operational Services Department Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Work Performed for Residents, Contractors and Developers Actual Labour, Material & Equipment plus 35% overhead or full cost of contracted services plus 15% administrative fee, subject to HST Actual Labour, Material & Equipment plus 35% overhead or full cost of contracted services plus 15% administrative fee, subject to HST Hydrant Deposit Each $2,357.00 $2,404.00 Fire Flow Test Each $321.00 $327.00 Sewer Camera Rate lump sum actual cost plus 15% administrative fee, subject to HST actual cost plus 15% administrative fee, subject to HST Water Meters and Water Meter Accessories each Actual cost plus 35% overhead, subject to HST (overhead limited to a maximum of $513 per meter or accessory) Actual cost plus 35% overhead, subject to HST (overhead limited to a maximum of $513 per meter or accessory) Water Meter Wire Charge per box $270.00 $302.00 per residential/town house unit $175.00 $179.00 per high density/apartment unit $98.00 $100.00 non-residential (per 100m2)$67.00 $68.00 Road Occupany Permit Damage Deposit each $654.00 - $10,712.00 $667.00 - $10,926.00 Road Occupancy Permit Rush Fee each $116.00 $118.00 Road Occupancy Permit each $449.00 $458.00 Additional Inspection Fee per inspection $171.00 $174.00 Encroachment Application Fee per application $344.00 $351.00 Private Side Sanitary Sewer Remediation each Actual cost plus 15% administrative fee, subject to HST Actual cost plus 15% administrative fee, subject to HST 24 hours or more of notice during business hours (8:00am - 4:00pm)each $0.00 $0.00 Less than 24 hours notice during business hours (8:00am - 4:00pm)each $103.00 $105.00 Outside business hours each $204.00 $208.00 Blue Boxes each $17.50 $18.00 Blue Totes each $179.00 + delivery charge of $41.00 for the 95 gal totes (which includes picking up old damaged totes) $183.00 + delivery charge of $42.00 for the 95 gal totes (which includes picking up old damaged totes) Green Bins each $34.00 $35.00 Kitchen Catcher each $9.25 $9.50 Backyard Composters each $49.00 $50.00 Replacement Blue Tote wheel set each $24.00 $24.50 Residential Waste Bag Tag each $5.00 $6.00 Road Encroachment and Occupancy Fees Water Turn On/Off Service Charges (previously included in By-law 5716-1 Waste Collection Fees Sanitary Sewer Remediation Bulk Water Fee (during Construction) Page 1 of 2 Page 242 of 259 By-law Number XXXX-24 Schedule "E" Operational Services Department Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Landscaping Administration Fees each 8.168% - less than $100K 7.148% - $100K to $250K 6.126% - $250K to $500K 5.105% - more than $500k 8.168% - less than $100K 7.148% - $100K to $250K 6.126% - $250K to $500K 5.105% - more than $500k Landscape Maintenance Fees each 25.525% of estimated value of landscape works installed on municipal property (excludes open space plantings) 25.525% of estimated value of landscape works installed on municipal property (excludes open space plantings) Tree Permit Fees up to 3 trees that are between 20 cm and 69 cm $249.00 $254.00 up to 4 trees that are between 20 cm and 69 cm $374.00 $381.00 up to 5 trees that are between 20 cm and 69 cm $501.00 $511.00 up to 6 trees that are between 20 cm and 69 cm $624.00 $636.00 up to 7 trees that are between 20 cm and 69 cm $748.00 $763.00 8 or more trees that are between 20 cm and 69 cm (cost per tree) $125.00 $128.00 A tree that is greater than 70 cm $595.00 $607.00 Bronze Plaque each $750.00 $765.00 Coniferous Trees 150mm - 300 mm $375.00 - $1,125.00 $383.00 - $1,148.00 Deciduous Trees 50mm - 70 mm $536.00 - $803.00 $547.00 - $819.00 New Bench or dedication of existing each $536.00 - $1,607.00 $547.00 - $1,639.00 Administrative Fee each $428.00 $437.00 Security Deposit each $5,356.00 - $10,712.00 $5,463.00 - $10,926.00 Application Fee - For Profit Organizations each $51.50 $52.50 Application Fee - For Non-Profit Organizations each $31.00 $31.50 Banner Installation/Removal Fee per banner $103.00 $105.00 Memorial Tree Fees Memorial Bench Fees Street Pole Banner Program Tree Permit Fees Landscape Fees Park Access Agreement Page 2 of 2 Page 243 of 259 By-law Number XXXX-24 Schedule "F" Finance Department Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Finance Tax Bill Reprint - Per Tax Year per document 24.00$ 24.50$ Returned Payments per cheque 60.00$ 61.00$ Payment Recalled by Bank/Refund Requested per item 60.00$ 61.00$ Mortgage Administrative Fee per transaction 12.00$ 12.25$ Tax Reminder Notices per property 8.25$ 8.50$ Water and Wastewater Reminder Notices per property 8.25$ 8.50$ Tax and Water/Wastewater Certificate (for all properties) per property 167.00$ 170.00$ Online Tax and Water/Wastewater Certificate (for all properties)per property 167.00$ 170.00$ Tax Certificate (Vacant Land Only) per property 135.00$ 138.00$ Water/Wastewater Certificate per property 135.00$ 138.00$ Water Bill Reprint - Per Billing Period per document 24.25$ 24.75$ Official Tax Receipt Letter for Government Agencies per document 42.00$ 43.00$ Duplicate Receipt per receipt 18.00$ 18.50$ Detailed Analysis of Tax Account - Per Tax Year per property 42.00$ 43.00$ Tax Roll Ownership Change per property 65.00$ 66.00$ Water Account Ownership Change/ New Account Set-up per property 65.00$ 66.00$ Letter of Reference for Utilities each 35.50$ 36.25$ Addition of Unpaid Charges to Tax Bill per addition 60.00$ 61.00$ DC Administration Fee per application 1,867.00$ 1,904.00$ GIS Division GIS Analysis per hour 96.00$ 98.00$ Town Street Plan Map (b/w) (24x36 inches)per map 10.00$ 10.25$ Town Street Plan Map (colour) (24x36 inches)per map 15.75$ 16.00$ Town Air Photo Map (30x39 inches)per map 48.00$ 49.00$ Page 1 of 1 Page 244 of 259 By-law Number XXXX-24 Schedule "G" Building Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Minimum Permit Fee for Part 9 Residential Building per application 335.00$ 342.00$ Minimum Permit Fee for all Other Buildings per application 674.00$ 687.00$ Restaurants/ Banquet Halls (Finished) per square metre 22.00$ 22.50$ Restaurant/ Banquet Hall (Shell) per square metre 13.25$ 13.50$ Recreation Facilities, Schools, Libraries, Churches, Theatres and All Other Group A Occupancies per square metre 22.00$ 22.50$ Group A Assembly (Alterations) per square metre 7.25$ 7.50$ Residential Care Facilities, Nursing Homes and All Other Group B per square metre 22.00$ 22.50$ Group B Institutional (Alterations) per square metre 7.25$ 7.50$ Single Family Detached Semi, Row House, Link Dwellings* *Permit includes Building, HVAC, Plumbing and Residential Occupancy Permits. per square metre 19.75$ 20.00$ Multiple Residential and Apartments per square metre 18.50$ 19.00$ Other Group C (Hotel/Motel Lodging Houses, Rooming Houses, Shelters, etc.)per square metre 18.50$ 19.00$ Group C Residential (Alterations) per square metre 7.25$ 7.50$ Second Suite Dwelling Unit per square metre 7.25$ 7.50$ Business and Personal Services (Finished) per square metre 18.50$ 19.00$ Business and Personal Services (Shell) per square metre 15.00$ 15.50$ Group D Business and Personal Services (Alterations) per square metre 8.50$ 8.75$ Mercantile (Finished) per square metre 19.00$ 19.50$ Mercantile (Shell) per square metre 15.00$ 15.50$ Group E Mercantile (Alterations) per square metre 8.50$ 8.75$ Industrial (Finished - Including Self-Storage Buildings) per square metre 12.50$ 12.75$ Industrial (Shell) per square metre 10.00$ 10.25$ Storage Garages per square metre 6.25$ 6.50$ Gas Stations/Repair Stations per square metre 11.00$ 11.25$ Farm Buildings per square metre 5.50$ 5.75$ Group F Industrial (Alterations) per square metre 6.00$ 6.25$ Wind Turbine Support Structure per structure 388.00$ 396.00$ Exterior Tank and Support not regulated by TSSA, 2000 per structure 329.00$ 336.00$ Retaining Walls per linear metre 9.75$ 10.00$ Solar Collectors per structure 388.00$ 396.00$ Accessory Structures (Residential)flat fee 335.00$ 342.00$ Accessory Structures (All Other) flat fee 644.00$ 657.00$ Alternative Solutions per application $1,251.00 - plus consulting costs as applicable $1,276.00 - plus consulting costs as applicable Change of Use per square metre 8.50$ 8.75$ Construction and Sales Trailers per square metre 13.00$ 13.25$ Construction and Sales Trailers (Pre-Fabricated) per square metre 6.50$ 6.75$ Conditional Permits per square metre of applicable residential or commercial fee $1,251.00 - plus agreement preparation costs (min $1,192.00) $1,276.00 - plus agreement preparation costs (min $1,216.00) 55m2 or less - flat fee 335.00$ 342.00$ Over 55m2 - flat fee 394.00$ 402.00$ Demolition (Others) flat fee 644.00$ 657.00$ Group C Residential (Applies to New Buildings and Additions) Group A Assembly (Applies to New Buildings and Additions) Group B Institutional (Applies to New Buildings and Additions) Group D Business and Personal Services (Applies to New Buildings and Additions) Group E Mercantile (Applies to New Buildings and Additions) Group F Industrial (Applies to New Buildings and Additions) Designated Structures Stand Alone Demolition (Singles, Semis, Row Houses, Accessory Structures) Page 1 of 3 Page 245 of 259 By-law Number XXXX-24 Schedule "G" Building Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Electromagnetic Locks per lock $38.00 - to a maximum of $380.00 $38.75 - to a maximum of $388.00 Fire Alarm Retrofit per application 381.00$ 389.00$ Fireplaces, Woodstoves and Chimneys each 335.00$ 342.00$ Foundation for Relocated Buildings per square metre 4.75$ 5.00$ per residential system 335.00$ 342.00$ per all other systems 674.00$ 687.00$ Kitchen Exhaust System per system 644.00$ 657.00$ minimum fee - includes 10 hours of plan review and inspection 1,347.00$ 1,374.00$ per hour (after) 136.00$ 139.00$ Miscellaneous Permits - Where a permit application is for a Class not listed herein, the Unit of Measure and Fee shall be determined by the Chief Building Official each tbd tbd Model Certification per square metre 7.00$ 7.25$ Permits for Certified Plans per square metre 12.50$ 12.75$ Model Type Change per square metre 976.00$ 996.00$ Outdoor Public Pool (3.11 OBC)per square metre 7.75$ 8.00$ per application - up to 4 hours of combined inspection time for building, plumbing and fire services 536.00$ 547.00$ per hour (additional time) 134.00$ 137.00$ Partial Permits (Foundation, Structural and Foundation/Structural)per application 674.00$ 687.00$ Portables per portable $195.00 - to a maximum of $1,950.00 $199.00 - to a maximum of $1,990.00 Revision to Permit Plan per application - up to 3 hours of review time 338.00$ 345.00$ Shoring per linear metre 9.25$ 9.50$ Solar Domestic Hot Water Systems per system 575.00$ 587.00$ Sprinkler Retrofit per square metre 0.80$ 0.82$ Temporary Building/Tent per structure $195.00 - to a maximum of $1,950.00 $199.00 - to a maximum of $1,989.00 Transit/Bus and Terminal/Bus Shelter per square metre (see Group A Occupancies)17.00$ 17.50$ Underpinning per linear metre 9.25$ 9.50$ On Site Sewage Systems - New Systems (200m2 or less)per system 674.00$ 687.00$ On Site Sewage Systems - New Systems (Greater than 200m2)per square metre $4.75 - to a maximum of $3,855.00 $5.00 - to a maximum of $3,932.00 Alterations to Sewage Disposal System per application 322.00$ 328.00$ Headers, Tank Removal or Decommissioning each 322.00$ 328.00$ Stand Alone Plumbing Fixtures, Equipment, Roof Drains - Single Family Dwelling per fixture 19.50$ 20.00$ Stand Alone Plumbing Fixtures, Equipment, Roof Drains - All Other Buildings per fixture 19.50$ 20.00$ Water Service (Residential) per application 31.00$ 31.75$ Each Residential Drain and Sewer (Includes both Storm and Sanitary, Inside, Outside and Floor Drains)per application 73.00$ 74.00$ 50mm (2") or less each 31.00$ 31.50$ 100mm (4") each 55.00$ 56.00$ 150mm (6") each 78.00$ 80.00$ 200mm (8") each 104.00$ 106.00$ 250mm (10") each 128.00$ 131.00$ 300mm (12") or larger each 153.00$ 156.00$ HVAC Systems Marijuana Grow-OP Remediation Occupancy of an Unfinished Building Permit Plumbing Commercial, Industrial, Institutional and Apartment (Buildings and Units) Water Services Page 2 of 3 Page 246 of 259 By-law Number XXXX-24 Schedule "G" Building Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) 100mm (4") each 61.00$ 62.00$ 150mm (6") each 94.00$ 96.00$ 200mm (8") each 115.00$ 117.00$ 250mm (10") each 139.00$ 142.00$ 300mm (12") or larger each 165.00$ 168.00$ Manhole, Catch-Basin, Area Drain or Interceptors each 44.00$ 45.00$ Testable Back-Flow Preventer each 78.00$ 80.00$ Re-Inspection Fee (Applicable at the discretion of the Chief Building Inspector)each 134.00$ 137.00$ Review of Plans per hour 134.00$ 137.00$ Permit Reactivation Fee per permit 190.00$ 194.00$ Administration Fee for Occupancy of a Residential Building Prior to Issuance of the Required Residential Occupancy Permit under the Building Code per unit 966.00$ 985.00$ Special Inspection Fee - per Hour, per Person (Applicable at the discretion of the Chief Building Inspector) per hour per person 134.00$ 137.00$ Special Investigation Fee - Where work for which a permit is required by the Building By-law has commenced without the authorization of a permit, in addition to all other fees) each Half the permit fee payable pursuant to this By-law or $303.00, whichever is greater Half the permit fee payable pursuant to this By-law or $309.00, whichever is greater Transfer of Permit per application 134.00$ 137.00$ Zoning and Applicable Law Review per proposal 165.00$ 168.00$ Sewage System Maintenance Inspection per inspection 184.00$ 188.00$ Project by the Municipality each No Fees Charged No Fees Charged Notes Drains (Storm or Sanitary Drains - Inside or Outside) Miscellaneous Plumbing Other Fees General Notes - Interpretation and Application of Schedule G A building permit or permit fee is not required for any detached structure having an area of less than 15 square metres, except where plumbing is installed. However, the Town of Aurora Zoning By-law Number 6000-17, as amended, applies to all structures. Detached single family dwelling, semi-detached dwelling, row house and link house The service index applied to the construction of a new dwelling includes the building, plumbing, HVAC and occupancy permit components. Where a proposal for the construction of a new dwelling unit includes a deck, porch or similar amenity structures those amenities are included in the permit fee and will bot be charged the stand alone fee for such structures. In accordance with the Town of Aurora Policy regarding temporary sales trailers and construction trailers, a security deposit in the amount of $5,000.00 is required to cover the cost of removal, should it become necessary. In accordance with the Town of Aurora Policy regarding demolition permits for Listed Heritage Buildings or Structures, a security deposit in the amount of $10,000 is required prior to the issuance of the permit. The measurement of a floor area for a dwelling unit shall br measuredd from exterior face of exterior wall to same or centerline of party wall, firewall or common wall including the floor area of an attached garage, basement and cellar. Where a proposal for construction includes an addition, alteration, accessory structures or any combination thereof the permit fee shall be the sum of the fees for the individual components. All Other Classes of Permits The service index applied to the construction of a new dwelling includes the Building, Fire Services and HVAC components but does not include plumbing or site services which shall be charged a separate fee in accordance with this Schedule. The occupancy classifications in this schedule correspond with the Ontario Building Code. For mixed use floor areas, the service index for each applicable occupancy may be used. Where a storage garage is located below a principle building and is considered a separate building the fee for the storage garage shall be calculated in accordance with the Group F industrial occupancy fees. Mechanical penthouses and floors, mezzanines, lofts and balconies are to be included in all floor area calculations. No deductions shall be made for openings in a floor area with the exception of interconnected floor areas. Security Deposits In accordance with the Town of Aurora Infill Housing Policy a security deposit of $10,000.00 is required prior to the issuance of a permit for the construction of new dwellings. Page 3 of 3 Page 247 of 259 By-law Number XXXX-24 Schedule "H" Development Planning Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Major (see Note 1) base fee (includes processing fee)50,314.00$ 51,320.00$ Minor (see Note 2)base fee (includes processing fee)29,027.00$ 29,608.00$ Recirculation/Revision Fee where the applicant fails to respond to the comments requested by the Town beyond the third submission or the Applicant changes the plans/proposal 2,515.00$ 2,565.00$ base fee (includes processing fee)29,205.00$ 29,789.00$ revision fees 2,749.00$ 2,804.00$ base fee (includes processing fee)15,802.00$ 16,118.00$ revision fees 2,107.00$ 2,149.00$ base fee (includes processing fee)11,328.00$ 11,555.00$ base fee (includes processing fee)18,962.00$ 19,341.00$ extension of the Temporary By-law 10,295.00$ 10,500.00$ Recirculation/Revision Fee where the applicant fails to respond to the comments requested by the Town beyond the third submission or the Applicant changes the plans/proposal 1,843.00$ 1,880.00$ base fee (includes registration of subdivision agreement) 52,199.00$ 53,243.00$ residential processing fee/surcharge 0 - 25 units (per unit) $912/unit and $11,050/hectare or part thereof for all other lands (see Note 5) $930/unit and $11,271/hectare or part thereof for all other lands (see Note 5) residential processing fee/surcharge 26 - 100 units (per unit) $776/unit and $11,050/hectare or part thereof for all other lands (see Note 5) $792/unit and $11,271/hectare or part thereof for all other lands (see Note 5) residential processing fee/surcharge 101 - 200 units (per unit) $659/unit and $11,050/hectare or part thereof for all other lands (see Note 5) $672/unit and $11,271/hectare or part thereof for all other lands (see Note 5) residential processing fee/surcharge > 200 units (per unit) $560/unit and $11,050/hectare or part thereof for all other lands (see Note 5) $571/unit and $11,271/hectare or part thereof for all other lands (see Note 5) processing fee/surcharge (non-residential) $10,821/hectare or part thereof for all other lands (see Note 5) $11,037/hectare or part thereof for all other lands (see Note 5) revision fee (where applicant makes revisions to plans requiring recirculation) 2,980.00$ 3,040.00$ revisions to a Draft Approved Plan of Subdivision, or Conditions of Draft Approval 7,145.00$ 7,288.00$ Draft Plan of Subdivision Zoning By-law Amendment Major (see Note 3) Minor (see Note 4) Temporary Use Removal of Hold Draft Plan of Subdivision Draft Plan of Subdivision (con't) Official Plan Amendment Page 1 of 4 Page 248 of 259 By-law Number XXXX-24 Schedule "H" Development Planning Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) extension of Draft Approval 3,742.00$ 3,817.00$ Recirculation/Revision Fee where the applicant fails to respond to the comments requested by the Town beyond the third submission or the Applicant changes the plans/proposal 2,610.00$ 2,662.00$ base fee (includes registration of Condo agreement) 34,551.00$ 35,242.00$ Recirculation/revision fee (where the applicant fails to respond to the comments requested by the Town beyond the third submission or the Applicant changes the plans/proposal) 1,661.00$ 1,694.00$ revisions to Approved Draft Plan of Condominium 5,027.00$ 5,128.00$ extension of Draft Approval 2,749.00$ 2,804.00$ base fee 4,668.00$ 4,761.00$ plus: per unit or lot 103.00$ 105.00$ base fee 12,912.00$ 13,170.00$ processing fee/surcharge $675/hectare or part thereof $689/hectare or part thereof base fee 17,524.00$ 17,875.00$ plus: per unit for residential 0 - 25 units (per unit) 758.00$ 773.00$ plus: per unit for residential 26 - 100 units (per unit) 455.00$ 464.00$ plus: per unit for residential 101 - 200 units (per unit) 273.00$ 278.00$ plus: per unit for residential > 200 units (per unit) 162.00$ 165.00$ plus: ICI buildings for first 2,000m2 - per m2 of GFA 7.75$ 8.00$ plus: ICI buildings portion of GFA between 2,001m2 and 10,000m2 - per m2 of GFA 5.25$ 5.50$ plus: ICI buildings portion of GFA beyond 10,000m2 - per m2 of GFA 2.60$ 2.70$ base fee 9,411.00$ 9,599.00$ plus: ICI buildings for first 2,000m2 - per m2 of GFA 7.75$ 8.00$ plus: ICI buildings portion of GFA between 2,001m2 and 10,000m2 - per m2 of GFA 5.25$ 5.50$ Part Lot Controls Draft Plan of Condominium Block Plans Minor and Amending Plans (see Note 6: per m2 fee applicable only if there is an increase in GFA) (All Types) Part Lot Controls Major Block Plans Site Plan Approval Page 2 of 4 Page 249 of 259 By-law Number XXXX-24 Schedule "H" Development Planning Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) plus: ICI buildings portion of GFA beyond 10,000m2 - per m2 of GFA 2.60$ 2.70$ Major Site Plan (each) 9,411.00$ 9,599.00$ Minor Site Plan (each) 5,054.00$ 5,155.00$ base fee 1,199.00$ 1,223.00$ request for site plan exemption beyond 2nd submission 304.00$ 310.00$ Level 1 base fee 5,742.25$ 5,857.00$ Level 2 base fee 9,953.00$ 10,152.00$ base fee 5,950.00$ 6,069.00$ plus: per new lot created beyond the initial severed parcel 2,989.00$ 3,049.00$ change of conditions (only before a final consent is granted) 1,096.00$ 1,118.00$ recirculation fee (see Note 7)3,117.00$ 3,179.00$ Ground Related Residential Zoned Lands base fee 3,287.00$ 3,353.00$ Oak Ridges Moraine Residential base fee 2,746.00$ 2,801.00$ base fee 3,287.00$ 3,353.00$ plus: per lot or unit 1,722.00$ 1,756.00$ All Other Uses, including ICI base fee 4,027.00$ 4,108.00$ Minor Variance (non-owner occupied) each 5,245.00$ 5,350.00$ Recirculation/Revisions (see Note 7)each 1,653.00$ 1,686.00$ Minor Variance for Outdoor Swim Schools each 286.00$ 292.00$ Owner's Request to Cancel Public Planning Meeting base fee 4,154.00$ 4,237.00$ Ontario Land Tribunal Processing Fee (including all development applications)base fee 1,236.00$ 1,261.00$ Ontario Land Tribunal Processing Fee (Minor Variances, Consent and other appeals)base fee 515.00$ 525.00$ File Maintenance Fee per 6 months 856.00$ 873.00$ Cash in Lieu of Parking Agreement base fee 6,120.00$ 6,242.00$ Municipal Street Name Change each 1,963.00$ 2,002.00$ Municipal Addressing Change each 1,277.00$ 1,303.00$ Deeming By-law Fee each 4,763.00$ 4,858.00$ Staff report to Council outside of the regular Planning Process each 1,133.00$ 1,156.00$ Heritage Removal Request each 515.00$ 525.00$ Amendment of an executed Development Agreement (SUB, CDM, SP)each 2,060.00$ 2,101.00$ Level 1: If the Applicant only provides a site plan, with no other supporting information each 1,030.00$ 1,051.00$ Consent Lot Creation, Lot Addition, Establishment of Easements, Mortgage change over, Lease over 21 years More than one Variance related to a Draft Approved Plan of Subdivision General Fees Minor Variances or Permission Committee of Adjustment Site Plan Exemption Telecommunication Tower/Antenna Facilities Agreements Pre-Consultation Recirculation/Revisions (where the applicant fails to revise drawings as requested by the Town beyond the third submission or the Applicant changes the plans/proposal) Page 3 of 4 Page 250 of 259 By-law Number XXXX-24 Schedule "H" Development Planning Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Level 2: If the Applicant provides the following: Site Plan, Landscape Plan, conceptual elevation/images and brief planning justification outlining the proposal and the relevant planning policies each 670.00$ 683.00$ All fees set out herein shall be payable to the Town of Aurora upon the submission of the related application to the Town, unless otherwise provided herein. The fee amount shall be completed by the Applicant on the Fee Calculation Worksheet included with each Application Form. 50% of fees refunded if application is withdrawn prior to any Council or Committee of Adjustment consideration. The fees for Stable Neighbourhood Site Plan and Minor Variance applications for non-owner occupied applicants be based on full cost recovery. Payment of Fees An application that is significant in scale and scope which may have greater impact or policy implication beyond the subject lands. Such applications may include: - an application relating to more than one property; - a site specific application, if considered to represent large scale redevelopment; - significant change in use and/or zone category; or - an application involving significant changes to the development standards or general provisions of the by-law. 1) Major Official Plan Amendment An application that is significant in scale and scope which may have greater impact or policy implication beyond the subject lands. Such applications may include those relating to multiple properties; site specific proposals that represent large scale development/significant change in use; and applications involving significant changes to the text/policies of the Official Plan. 2) Minor Official Plan Amendment Notes File Maintenance If the applicant fails to resubmit (within 6 months) from the date of comments sent All other lands within the draft plan excluding roads, road widenings and environmental protection lands. 5) Draft Plan of Subdivision An application that is a small scale amendment to the Official Plan policies and designations, having limited impact or policy implications beyond the subject lands. 3) Major Zoning By-law Amendment Telecommunicatoin/Antenna Facilities Level 1: Antenna systems less than 15 metres in height above ground level or Antennas located on any building, water tower, lamp post, etc. where the height does not exceed 25% of the height of the non-tower structure or 15 metres above ground level - whichever is the greater Level 2: Towers that aren't exempted from Municipal Approval as per Section 3.5 of the protocol 7) Recirculation Fee Required due to an Owner's or Applicant's revisions or deferrals. 8) Applications for Non-Owner Occupied Applications 4) Minor Zoning By-law Amendment An application for minor and small scale zoning amendment having no significant impact on adjoining lands. Minor application must be site specific and include: - a request for additional permitted use, within an existing building or with no significant impact on existing development standards; and - changes in development standards to accommodate a minor development or severance. 6) Minor and Amending Site Plans Shall include amendments to existing site plan agreements for those properties with development agreements executed and registered after 2000. Staff shall determine, in consultation with other departments, if a site plan application is considered minor, an amendment or if a new site plan application is required. Page 4 of 4 Page 251 of 259 By-law Number XXXX-24 Schedule "I" By-law Services Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Owner/Operator - Initial each $2,134.00 $2,177.00 Owner/Operator - Renewal each $1,835.00 $1,872.00 Entertainer - Initial each $192.00 $196.00 Entertainer - Renewal each $176.00 $180.00 Entertainer - Late Fee each $59.00 $60.00 Entertainer - I.D. Card each $13.50 $13.75 Initial each $162.00 $165.00 Renewal each $82.00 $84.00 Initial each $435.00 $444.00 Renewal each $82.00 $84.00 Owner - Initial each $2,300.00 $2,346.00 Owner - Renewal each $1,979.00 $2,019.00 Operator - Initial each $1,088.00 $1,110.00 Operator - Renewal each $976.00 $996.00 Provider - Initial each $136.00 $139.00 Provider - Renewal each $115.00 $117.00 Provider - Late Fee each $59.00 $60.00 Provider - I.D. Card each $13.50 $13.75 Officer Paid Duty (minimum three hours and two officers)per hour, per officer $64.00 $65.00 Initial each $91.00 $93.00 Renewal each $82.00 $84.00 Instructors with vehicle - Initial each $123.00 $125.00 Instructors with vehicle - Renewal each $110.00 $112.00 Instructor with vehicle - Late Fee each $66.00 $67.00 Instructor without vehicle - Initial each $115.00 $117.00 Instructor without vehicle - Renewal each $98.00 $100.00 Instructor without vehicle - Late Fee each $66.00 $67.00 Change of Vehicle Fee each $66.00 $67.00 Replacement Plate each $116.00 $118.00 per season $91.00 $93.00 per day $42.00 $43.00 Application fee for an Existing Fence each $286.00 $292.00 Application fee for a New Unconstructed Fence each $202.00 $206.00 Initial each $298.00 $304.00 Renewal each $238.00 $243.00 Initial each $497.00 $507.00 Renewal each $350.00 $357.00 Kennel Inspection Fee each $125.00 $128.00 By-law Officer Paid Duty Adult Entertainment Parlour (previously included in By-law 5630-14) Farmers Market (previously included in By-law 6092-18) Stall Permit Kennels (previously included in By-law 5630-14) Horse Riding Establishments (previously included in By-law 5630-14) Fence Exemption Fee Auctioneers (previously included in By-law 5630-14) Billiard Hall (previously included in By-law 5630-14) Body Rub Parlour (previously included in By-law 5630-14) Driving School Instructors (previously included in By-law 5630-14) Door to Door Sales Agents (previously included in By-law 5630-14) Page 1 of 3 Page 252 of 259 By-law Number XXXX-24 Schedule "I" By-law Services Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Owner - Initial each $195.00 $199.00 Owner - Renewal each $102.00 $104.00 Owner - Late Fee each $60.00 $61.00 Driver - Initial each $97.00 $99.00 Driver - Renewal each $82.00 $84.00 Driver - Late Fee each $60.00 $61.00 Change of Vehicle Fee each $60.00 $61.00 Replacement Plate each $116.00 $118.00 I.D. Card each $13.50 $13.75 Initial each $332.00 $339.00 Renewal each $313.00 $319.00 Owner/Operator - Initial each $322.00 $328.00 Owner/Operator - Renewal each $136.00 $139.00 Owner - Motorized - Initial each $298.00 $304.00 Owner - Motorized - Renewal each $262.00 $267.00 Owner - Motorized - Late Fee each $60.00 $61.00 Owner - Motorized - Short Term each $60.00 $61.00 Owner - No Motor - Initial each $275.00 $281.00 Owner - No Motor - Renewal each $262.00 $267.00 Owner - No Motor - Late Fee each $60.00 $61.00 Vendor - Initial each $116.00 $118.00 Vendor - Renewal each $89.00 $91.00 Vendor - Late Fee each $60.00 $61.00 Change of Vehicle Fee each $60.00 $61.00 Replacement Plate each $116.00 $118.00 I.D. Card each $13.50 $13.75 Initial each $298.00 $304.00 Renewal each $256.00 $261.00 Mobile Sign each $129.00 $132.00 Banner Sign each $129.00 $132.00 Feather Banner Sign each $129.00 $132.00 Portable Sign each $129.00 $132.00 Portable Sign - 1 Year Permit each $260.00 $265.00 Special Event Sign each $129.00 $132.00 Sign Retreival Fee per sign $56.00 $57.00 Security Deposit Initial Application Only $595.00 $607.00 Application for General Sign Permit (unless specified below)each $179.00 per application plus $11.90/square metre of total aggregate areas of all proposed signs $183.00 per application plus $12.14/square metre of total aggregate areas of all proposed signs Application for Billboard or Mural Sign per application $356.00 $363.00 Application for revision/renewal of a sign permit per application $179.00 $183.00 Security Deposit per sign $595.00 $607.00 Place of Amusement (previously included in By-law 5630-14) Refreshment Vehicles and Vendors (previously included in By-law 5630-14) Sign Application - Administered by Building Services (previously included in By-law 5840-14) Limousines (previously included in By-law 5630-14) Mobile Sign Installers (previously included in By-law 5630-14) Second Hand Goods Vendors, Pawnbrokers and Salvage Yard Owners (previously included in By-law 5630-14) Page 2 of 3 Page 253 of 259 By-law Number XXXX-24 Schedule "I" By-law Services Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Application for Sign Variance Request (within the scope limits described in 4.10(b) of By-law 5840.14)each $356.00 $363.00 Application for Appeal to Council (pursuant to 4.10(d) of By-law 5840.14)each $356.00 $363.00 Application for Sign Variance Request (exceeding the scope limits described in 4.10(e) of By-law 5840.14)each $715.00 $729.00 Owner License - Initial each $597.00 $609.00 Owner License - Renewal each $517.00 $527.00 Owner License - Late Fee each $110.00 $112.00 Broker License - Initial each $264.00 $269.00 Broker License - Renewal each $98.00 $100.00 Broker License - Late Fee each $98.00 $100.00 Taxicab Driver License - Initial each $98.00 $100.00 Taxicab Driver License - Renewal each $66.00 $67.00 Taxicab Driver License - Late Fee each $66.00 $67.00 Transfer of Owner License - General each $193.00 $197.00 Transfer of Owner to Estate each $193.00 $197.00 Transfer of Taxicab Plate to New Vehicle each $60.00 $61.00 Annual Priority List Fee each $30.00 $31.00 Replacement Taxicab Plate each $116.00 $118.00 Taxicab Meter Reseal each $47.00 $48.00 I.D. Card and Tariff Card each $13.50 $13.75 Taxi Test Re-write each $35.00 $36.00 Taxicab Identification Holder each $12.00 $12.25 Initial $210.00 $214.00 Renewal $298.00 $304.00 Initial $238.00 $243.00 Renewal $356.00 $363.00 Initial $238.00 $243.00 Renewal $356.00 $363.00 Initial $238.00 $243.00 Renewal $356.00 $363.00 Initial $238.00 $243.00 Renewal $356.00 $363.00 Inspection per hour $131.00 $134.00 Re-Occupancy Inspection each $60.00 $61.00 Remedial Action Administration Fee Administration fee for services and materials expended by the Town in carrying out the requirements of a Notice or an Order, in whole or in part Town's out-of-pocket expenses plus 50% Town's out-of-pocket expenses plus 50% Order File Management Fee Management fee applied when an Order has been registered on title $855.00 $872.00 Property Standards Appeal Fee each $288.00 $294.00 Accessible/EV/No Parking Signs (purchase of sign only and does not include installation)each $55.00 $56.00 Miscellaneous Fees Property Zoned Promenade Property Zoned Institutional Property Zoned Industrial Vacant Registry (previously included in By-law 6114-18) Property Zoned Residential Property Zoned Commercial Taxicabs (previously included in By-law 5630-14) Page 3 of 3 Page 254 of 259 By-law Number XXXX-24 Schedule "J" Animal Services Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Regular License each 23.75$ 24.25$ License for cat owned by Resident fifty-five (55) years of age or older each 17.00$ 17.25$ Regular License each 35.50$ 36.25$ License for 'Dangerous Dog' each 119.00$ 121.00$ License for dog owned by Resident fifty-five (55) years of age or older each 25.00$ 25.50$ License for guide dog or service animal (with proper documentation)each no charge no charge First Impound each 36.00$ 36.75$ Second Impound each 52.00$ 53.00$ Third Impound each 89.00$ 91.00$ Daily Maintenance each 25.00$ 25.50$ Cat or dog each 6.00$ 6.25$ Trapping Fee (Includes food and trap) flat fee 56.50$ 57.50$ Private Property deceased wildlife removal (bagged) per animal 30.00$ 30.50$ Private Property deceased wildlife removal (unbagged) per animal 60.00$ 61.00$ Deceased Domestic - Small Size (up to 15 lbs) per animal 17.50$ 18.00$ Deceased Domestic - Medium Size (between 16 and 40 lbs)per animal 35.00$ 36.00$ Deceased Domestic - Large Size (between 41 and 100 lbs)per animal 53.00$ 54.00$ Officer Paid Duty (minimum three hours, two Officers) per hour, per officer 64.00$ 65.00$ Animal Order Appeal Fee each 288.00$ 294.00$ Animal Surrenders & Aggressive Dog Assistance each 93.00$ 95.00$ Animal Control Services Replacement Tag (previously included in By-law 6197-19) Cat License (previously included in By-law 6197-19) Dog License (previously included in By-law 6197-19) Impound (previously included in By-law 6197-19) Page 1 of 1 Page 255 of 259 By-Law Number XXXX-24 Schedule "K" Access Aurora Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Civil Marriage Fee per service $536.00 $547.00 Marriage Licences per licence $161.00 $164.00 Witness Fee (if Town staff are required to be witnesses)per witness $72.00 $73.00 Rehearsal Fee for offsite Civil Marriage ceremony per service $108.00 $110.00 Administrative Fee to be charged for change of wedding date within 7 days of scheduled ceremony per change $39.50 $40.25 Administrative Fee to be charged for cancellation of Civil Marriage ceremony before consultation meeting each $74.00 $75.00 Administrative Fee to be charged for cancellation of Civil Marriage ceremony after consultation meeting each $213.00 $217.00 Commission Service (Pension documents for seniors are completed at no charge)per commission $27.00 $28.00 VITAL STATISTICS INFORMATION Burial Permits (HST Exempt) per permit $45.00 $46.00 LOTTERY LICENSING Bingo Events (HST Exempt)regulated by Province of Ontario 3% of prize board 3% of prize board Raffles (HST Exempt)regulated by Province of Ontario 3% of prize board 3% of prize board BREAK OPEN TICKETS (NEVADA) (HST Exempt) regulated by Province of Ontario 3% of prize board 3% of prize board CIVIL MARRIAGE SERVICES ADMINISTER OATHS/TAKE AFFIDAVITS This fee is to commission documents for work that is not in connection with business of the Town (i.e. third party) Page 1 of 2 Page 256 of 259 By-Law Number XXXX-24 Schedule "K" Access Aurora Division Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) Media Bingo (HST Exempt)regulated by Province of Ontario 3% of prize board 3% of prize board Letters of Approval (HST Exempt) Town approval of Lottery Schemes Licenced by the Province of Ontario per application $45.00 $46.00 LIQUOR LICENSE CLEARANCE LETTER each $219.00 $223.00 NO OBJECTION LETTER each $99.00 $101.00 Page 2 of 2 Page 257 of 259 By-law Number XXXX-24 Schedule "L" Short-Term Rentals Effective January 1, 2025 Description of Service for Fee or Service Charge Unit of Measure (i.e. per hour, page, document, etc.) 2025 (Including H.S.T. where applicable) 2026 (Including H.S.T. where applicable) up to 10 properties $ 536.00 $ 547.00 11 to 50 properties $ 1,071.00 $ 1,092.00 51 to 100 properties $ 5,356.00 $ 5,463.00 Over 100 properties $ 11,783.00 $ 12,019.00 up to 10 properties $ 428.00 $ 437.00 11 to 50 properties $ 857.00 $ 874.00 51 to 100 properties $ 4,285.00 $ 4,371.00 Over 100 properties $ 9,427.00 $ 9,616.00 Initial License Fee (1-3 bedrooms) each $ 407.00 $ 415.00 Renewal License Fee (1-3 bedrooms) each $ 385.00 $ 393.00 License Renewal Late Fee (Company) each $ 536.00 $ 547.00 License Renewal Late Fee (Host) each $ 54.00 $ 55.00 Replacement License Placard each $ 54.00 $ 55.00 Short Term Rental Re-Inspection Fee each $ 125.00 $ 125.00 Miscellaneous Fees STR Companies - Initial License Fee (each) STR Companies - Renewal License Fee (each) Short-Term Rentals (Company providing service - i.e. Airbnb, VRBO, Expedia) Short-Term Rental Operators (Local host/owner of individual Short-Term Rental) Page 1 of 1 Page 258 of 259 The Corporation of The Town of Aurora By-law Number XXXX-24 Being a By-law to confirm actions by Council resulting from a Council meeting on November 26, 2024. The Council of the Corporation of The Town of Aurora hereby enacts as follows: 1. That the actions by Council at its Council meeting held on November 26, 2024, in respect of each motion, resolution and other action passed and taken by the Council at the said meeting is hereby adopted, ratified and confirmed. 2. That the Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary in that behalf and the Clerk is hereby authorized and directed to affix the corporate seal to all such documents. Enacted by Town of Aurora Council this 26th day of November, 2024. Tom Mrakas, Mayor Ishita Soneji, Deputy Town Clerk Page 259 of 259