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Agenda - Committee of the Whole - 20241105Town of Aurora Committee of the Whole Meeting Revised Agenda Date:Tuesday, November 5, 2024 Time:7 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order Note: Added items are marked with an asterisk (*). 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Community Presentations 6.Delegations 6.1 Sandra Hallig and Cheyenne Zierler, Shared Tower Inc.; Re: Item 14.3 - PDS24-120 - Application for Radiocommunication Tower, Shared Tower Inc. , 15400 Bayview Avenue 1 6.2 Phiona Durrant, Aurora Black Community Association; Re: Request for Funding 14 (This delegation has been rescheduled to the Budget Committee meeting of November 18, 2024.) *6.3 Christopher Watts, The Aurora Heritage Authority; Re: Aurora's Angels Memorial Day 15 *6.4 Wendy James, Resident; Re: Yellow Dividing Line on Timpson Avenue 46 7.Advisory Committee Meeting Minutes 7.1 Active Transportation and Traffic Safety Advisory Committee Meeting 48 Minutes of September 25, 2024 That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of September 25, 2024, be received for information. 1. 7.2 Heritage Advisory Committee Meeting Minutes of October 7, 2024 53 That the Heritage Advisory Committee Meeting Minutes of October 7, 2024, be received for information. 1. 7.3 Finance Advisory Committee Meeting Minutes of October 8, 2024 58 That the  Finance Advisory Committee Meeting Minutes of October 8, 2024, be received for information. 1. *7.4 Environmental Advisory Committee Meeting Minutes of October 21, 2024 61 That the Environmental Advisory Committee Meeting Minutes of October 21, 2024, be received for information. 1. 8.Consent Agenda 9.Community Services Committee Agenda 9.1 CMS24-043 - High Five - Registered Municipality 65 That Report No. CMS24-043 be received; and1. That Council endorse the Town of Aurora becoming a High Five Registered Municipality. 2. 10.Corporate Services Committee Agenda 11.Finance and Information Technology Committee Agenda 11.1 FIN24-057 - 2025 to 2026 Budget and 10-Year Capital Plan 71 (Presentation to be provided by Mayor Tom Mrakas and Rachel Wainwright-van Kessel, Director, Finance) That Report No. FIN24-057 be received for information.1. 11.2 FIN24-051 - Water Meter Replacement Program Contract 115 That Report No. FIN24-051 be received; and1. That WAMCO be awarded the contract for replacement of2. residential water meters for five years at a total cost of $1,900,000 excluding taxes under the single source provisions of the Procurement By-law. 11.3 FIN24-052 - Tax Sale Process 119 That Report No. FIN24-052 be received for information.1. 11.4 FIN24-055 - Community Partner Reserve Management Policy 127 That Report No. FIN24-055 be received; and1. That the Town’s Community Partner Reserve Management Policy be approved. 2. 12.Administration Committee Agenda 13.Operational Services Committee Agenda 13.1 OPS24-023 - Aurora Forest Study Policy Updates 138 That Report No. OPS24-023 be received; and1. That staff be directed to review and propose updates to the Private Tree Protection By-Law (By-law No. 5850-16) and associated compensation policies. 2. 14.Planning and Development Services Committee Agenda 14.1 PDS24-065 - New Registration By-law for Additional Residential Units in Single Family Dwelling Unit 147 (Deferred from Committee of the Whole meeting of September 3, 2024) That Report No. PDS24-065 be received; and1. That staff bring forward the Registration By-law for Additional Residential Units (ARUs) to a future Council meeting for enactment. 2. 14.2 PDS24-119 - Extension of Approval to Draft Plan of Subdivision, Charlieville Developments Limited, 45 Tyler Street, Lot 26 and Part Lots 24, 25 and 27, Plan 9, File Number: SUB-2015-03, Related File Number: SP-2022-03 152 That Report No. PDS24-119 be received; and1. That the Draft Approval to Plan of Subdivision for 45 Tyler Street, File SUB-2015-03, be extended for one year, with a 2. lapsing date of December 17, 2025. 14.3 PDS24-120 - Application for Radiocommunication Tower, Shared Tower Inc. , 15400 Bayview Avenue, Plan 65M-3074, Block 2, Part Block 3, File Number: SP(T)-2024-01 188 That Report No. PDS24-120 be received; and1. That Innovation, Science and Economic Development Canada (ISEDC) be advised that the applicant has complied with the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol; and 2. That Council provide their direction regarding the installation by Shared Tower Inc. of a 40-metre (131 feet) tall, monopole design telecommunication tower at 15400 Bayview Avenue. 3. 15.Member Motions 15.1 Mayor Mrakas; Re: Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding 220 16.Regional Report *16.1 York Regional Council Highlights of October 24, 2024 222 That the York Regional Council Highlights of October 24, 2024, be received for information. 1. 17.New Business 18.Public Service Announcements 19.Closed Session 20.Adjournment 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Committee of the Whole Council or Committee Meeting Date *  2024-11-5 Subject * Proposed Telecommunications Tower - 15400 Bayview Avenue, Aurora Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Shared Tower Inc. - Sandra Hallig & Cheyenne Zierler Brief Summary of Issue or Purpose of Delegation * To provide more information regarding the Proposed Telecommunications Tower located at 15400 Bayview Avenue. Shared Tower is proposing a 40-metre monopole with a flush-mounted antenna design. The proposed tower intends to strengthen the telecommunications network to better support increased demands for consumer connectivity, the advancements in the digital economy, and health and safety measures in the community. There will be a powerpoint presentation prepared. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Antonio Greco Date you spoke with Town staff or a Council member 2024-6-1 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 1 of 227 ʤʨʧʣʣʵ˔ˬ˩˜˘˪ʴ˩˘ˡ˨˘ʟʴ˨˥ˢ˥˔ʟ˂ˁ˃˥ˢˣˢ˦˘˗ˇ˘˟˘˖ˢˠˠ˨ˡ˜˖˔˧˜ˢˡˇˢ˪˘˥Page 2 of 227 Page 3 of 227 ˆ˨˕˝˘˖˧ˆ˜˧˘ˆ˛˔˥˘˗ˇˢ˪˘˥˜˦ˣ˥ˢˣˢ˦˜ˡ˚˔ʧʣˠ˘˧˥˘˙˟˨˦˛ʠˠˢ˨ˡ˧˘˗ˠˢˡˢˣˢ˟˘˦˧ˬ˟˘˧ˢ˪˘˥˔˧ʤʨʧʣʣʵ˔ˬ˩˜˘˪ʴ˩˘ˡ˨˘ʡPage 4 of 227 ˃˨˕˟˜˖ʶˢˡ˦˨˟˧˔˧˜ˢˡˆ˧˔˧˜˦˧˜˖˦Ɣʦʫʧˁˢ˧˜˙˜˖˔˧˜ˢˡ˃˔˖˞˔˚˘˦˦˘ˡ˧ˢ˨˧˧ˢˣ˥ˢˣ˘˥˧˜˘˦˪˜˧˛˜ˡ˧˛˘ˣ˥˘˦˖˥˜˕˘˗ˡˢ˧˜˙˜˖˔˧˜ˢˡ˥˔˗˜˨˦ˢ˙ʤʥʣˠ˙˥ˢˠ˧˛˘ˆ˨˕˝˘˖˧ˆ˜˧˘Ϡ˦˃˥ˢˣ˘˥˧ˬʿ˜ˡ˘˦Ɣˁ˨ˠ˕˘˥ˢ˙˅˘˦˜˗˘ˡ˧˦˪˛ˢ˥˘˔˖˛˘˗ˢ˨˧˪˜˧˛ˤ˨˘˦˧˜ˢˡ˦˔ˡ˗˖ˢˠˠ˘ˡ˧˦ʭʫƔˁ˨ˠ˕˘˥ˢ˙˅˘˦˜˗˘ˡ˧˦˪˛ˢ˔˧˧˘ˡ˗˘˗˧˛˘˃˨˕˟˜˖ʼˡ˙ˢ˥ˠ˔˧˜ˢˡˆ˘˦˦˜ˢˡʭ˔ˣˣ˥ˢ˫ʡʤʨPage 5 of 227 Page 6 of 227 ˃˥ˢˣ˔˚˔˧˜ˢˡˆ˧˨˗ˬʶˢˠˣ˔˥˜˦ˢˡˆ˧˨˗ˬ˖ˢˠˣ˟˘˧˘˗˕ˬˌ˅ʻˀˢˡ˧˥˘˔˟ʵ˘˙ˢ˥˘ʴ˙˧˘˥Page 7 of 227 ˆ˜˧˘ˆ˘˟˘˖˧˜ˢˡˇ˛˘˦˜˧˜ˡ˚ˢ˙˧ˢ˪˘˥˟ˢ˖˔˧˜ˢˡ˦˜˦˗˘ˣ˘ˡ˗˘ˡ˧ˢˡ˔ˡ˨ˠ˕˘˥ˢ˙˙˔˖˧ˢ˥˦ʡʴˠˢˡ˚˧˛˘˙˔˖˧ˢ˥˦˖ˢˡ˦˜˗˘˥˘˗˔˥˘ʭƔ˘˫ˣ˘˖˧˘˗˨˦˔˚˘ˣ˔˧˧˘˥ˡ˦ˢ˙˦˘˥˩˜˖˘˔ˡ˗ˣ˥ˢ˫˜ˠ˜˧ˬ˧ˢ˨˦˘˥˦Ɣ˟ˢ˖˔˟˧ˢˣˢ˚˥˔ˣ˛ˬ˔ˡ˗˕˨˜˟˗˜ˡ˚˧ˬˣ˘˦Ɣ˜ˡ˧˘˥˔˖˧˜ˢˡ˪˜˧˛˘˫˜˦˧˜ˡ˚˔ˡ˗˙˨˧˨˥˘˦˜˧˘˦Ɣ˟˜ˡ˘ʠˢ˙ʠ˦˜˚˛˧˥˘ˤ˨˜˥˘ˠ˘ˡ˧˦˙ˢ˥˛˜˚˛ˤ˨˔˟˜˧ˬ˖ˢˠˠ˨ˡ˜˖˔˧˜ˢˡ˦Ɣˢˣˣˢ˥˧˨ˡ˜˧˜˘˦˧ˢ˨˦˘˘˫˜˦˧˜ˡ˚˦˧˥˨˖˧˨˥˘˦Ɣ˔˩˔˜˟˔˕˜˟˜˧ˬˢ˙˔˪˜˟˟˜ˡ˚ʿ˔ˡ˗˟ˢ˥˗Ɣ˧˛˘˜ˡ˗˨˦˧˥ˬϠ˦˖ˢˠˠ˜˧ˠ˘ˡ˧˧ˢ˛˜˚˛˦˘˥˩˜˖˘˦˧˔ˡ˗˔˥˗˦˔ˡ˗˖˨˦˧ˢˠ˘˥˦˔˧˜˦˙˔˖˧˜ˢˡPage 8 of 227 ʻ˘˔˟˧˛ʶ˔ˡ˔˗˔Ϡ˦ˆ˔˙˘˧ˬʶˢ˗˘ʩPage 9 of 227 ˆˇʶʣʣʪʧʠʶ˟ˢ˦˘˕ˬʸ˫˜˦˧˜ˡ˚ˇˢ˪˘˥˦ˆ˧ʡʽˢ˛ˡ˦ˆ˜˗˘˥ˢ˔˗ʸʼˡ˗˨˦˧˥˜˔˟˃˔˥˞˪˔ˬˆˆ˖˔ˡ˟ˢˡʶˢ˨˥˧Page 10 of 227 ˃˟˔ˡˆ˛˔˥˘˗ˇˢ˪˘˥˜˦ˣ˥ˢˣˢ˦˜ˡ˚˔ʧʣˠ˘˧˥˘˙˟˨˦˛ʠˠˢ˨ˡ˧˘˗ˠˢˡˢˣˢ˟˘˦˧ˬ˟˘˧ˢ˪˘˥˔˧ʤʨʧʣʣʵ˔ˬ˩˜˘˪ʴ˩˘ˡ˨˘ʟʴ˨˥ˢ˥˔ʡˇ˛˜˦˧ˢ˪˘˥˪˜˟˟˕˘˕˨˜˟˧˔ˡ˗˔˟˟ˢ˪˙ˢ˥ˠ˨˟˧˜ʠ˖˔˥˥˜˘˥˖ˢ˟˟ˢ˖˔˧˜ˢˡˢˣˣˢ˥˧˨ˡ˜˧˜˘˦˜ˡ˧˛˘˔˥˘˔ʡPage 11 of 227 Page 12 of 227 ˄˨˘˦˧˜ˢˡ˦ʲ,DPKDSS\WRKDYHWKLVRSSRUWXQLW\WRVSHDNWRWKH&RPPLWWHHRIWKH:KROHDQGZRXOGOLNHWRRSHQWKHΉRRUIRUDQ\TXHVWLRQV3URSRQHQW&RQWDFW6DQGUD+DOOLJ3ODQQLQJ&RRUGLQDWRU(PDLOJJVKDOOLJ#VKDUHGWRZHUFD&KH\HQQH=LHUOHU6U3ODQQLQJ0DQDJHU(PDLOJF]LHUOHU#VKDUHGWRZHUFDʲPage 13 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Committee of the Whole Council or Committee Meeting Date *  2024-11-5 Subject * Aurora Black Community Presentation Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Phiona Durrant, Aurora Black Community Association Brief Summary of Issue or Purpose of Delegation * As a partner with the Town of Aurora, we are here to present our request for official funding to support and strengthen our collaborative efforts. This funding will enable us to continue delivering impactful programs and initiatives that benefit the community and align with the town's values and goals. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke The Mayor Date you spoke with Town staff or a Council member 2024-10-2 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 14 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Committee of the Whole Council or Committee Meeting Date *  2024-11-5 Subject * Aurora's Angels Memorial Day Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Christopher Watts, The Aurora Heritage Authority Brief Summary of Issue or Purpose of Delegation * To provide a brief presentation to raise awareness of the proclaimed Aurora's Angels Memorial day on November 9th. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Clerk Date you spoke with Town staff or a Council member 2024-10-28 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree   Page 15 of 227       ")$'&'(Page 16 of 227 Page 17 of 227    !               #*'%"#*')    !    #*'*+#*(% #*)$"#*)&Page 18 of 227      $      $     %Page 19 of 227 Page 20 of 227 Page 21 of 227 140 Squadron Annual Ceremonial ReviewJune 1st, 2024         Page 22 of 227        Page 23 of 227       Page 24 of 227       Page 25 of 227    Page 26 of 227      Page 27 of 227       Page 28 of 227     Page 29 of 227      Page 30 of 227      Page 31 of 227   Page 32 of 227     Page 33 of 227     Page 34 of 227      Page 35 of 227      Page 36 of 227 !  !!!# #    Page 37 of 227    %Page 38 of 227  Page 39 of 227    Page 40 of 227    Page 41 of 227     Page 42 of 227     Page 43 of 227    !  Page 44 of 227       ")$'&'(Page 45 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Delegation Request This request and any written submissions or background information for consideration by either Council or Committees of Council is being submitted to Legislative Services. Council or Committee (Choose One) * Committee of the Whole Council or Committee Meeting Date *  2024-11-5 Subject * yellow dividing line on Timpson Ave. Full Name of Spokesperson and Name of Group or Person(s) being Represented (if applicable) * Wendy James Brief Summary of Issue or Purpose of Delegation * The yellow line has been marked down the middle of the road since No Parking on This side signs were put up. The signs have now been there for a long time; I can't remember when but have asked for this information. I called the town several times to redo it and have it off-center and not down the middle of the road. While Timpson Ave. was under construction this summer I called the town to ensure that the yellow would be done correctly. I was guaranteed that it would be done correctly. Needless to say it still has not been done. Timpson Ave. has a lot of curves and thus the no parking signs were put up. I also had to 'fight' with the town for almost two years before they put up the signs. Have you been in contact with a Town staff or Council member regarding your matter of interest? * Yes No Full name of the Town staff or Council member with whom you spoke Jeremy Carnovale Date you spoke with Town staff or a Council member 2024-10-8   Page 46 of 227 I acknowledge that the Procedure By-law permits five (5) minutes for Delegations. * Agree Page 47 of 227 Town of Aurora Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Date: Time: Location: Wednesday, September 25, 2024 7:00 p.m. Council Chambers, Aurora Town Hall Committee Members: Steve Fleck Owen Heritage (Vice Chair) Lil Kim Gino Martino Members Absent: Giovanni Turla Klaus Wehrenberg Other Attendees: Michael Bat, Traffic and Transportation Analyst Ishita Soneji, Deputy Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:00 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 48 of 227 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 2 3. Approval of the Agenda Moved by Gino Martino Seconded by Steve Fleck That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024 Moved by Steve Fleck Seconded by Gino Martino 1. That the Active Transportation and Traffic Safety Advisory Committee Meeting Minutes of May 22, 2024, be received for information. ]Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Traffic and Transportation Analyst; Re: Automated Speed Enforcement Pilot Program and Community Safety Zones Staff provided the Committee with a brief overview of the memorandum regarding the Automated Speed Enforcement Pilot Program (ASE), indicating that two phases will be used to establish an implementation Page 49 of 227 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 3 plan and report back to Council with information collected from the pilot program. The Committee provided suggestions on prioritizing the placement of speed cameras around elementary school zones and how staff should examine how revenue collected to fund active transportation in the Town. The Committee also inquired about the role of bylaw officers to enforce the pilot program and how fines will be dictated. Staff provided clarification about the vendors that will be operating the pilot program as the program will be led by the Town. Staff further discussed the purpose of the pilot program and its role to enhance speed reduction and safety for students. Moved by Steve Fleck Seconded by Lil Kim 1. That the memorandum regarding Automated Speed Enforcement Pilot Program and Community Safety Zones be received; and 2. That the Active Transportation and Traffic Safety Advisory Committee comments regarding Automated Speed Enforcement Pilot Program and Community Safety Zones be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Traffic and Transportation Analyst; Re: Yield Sign Feasibility Assessment Staff briefly summarized the Yield Sign Feasibility Assessment memorandum and the recommendation that advises against replacing existing stop signs with yield signs. The Committee provided a suggestion on the possibility of assessing the implementation of more roundabouts where feasible and inquired about how locations are going to be evaluated to determine the need for roundabouts based on physical space and safety measures. There was a further suggestion to install potential roundabouts in existing areas for traffic calming purposes. Page 50 of 227 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 4 Moved by Steve Fleck Seconded by Lil Kim 1. That the memorandum regarding Yield Sign Feasibility assessment be received; and 2. That the Active Transportation and Traffic Safety Advisory Committee comments regarding Yield Sign Feasibility assessment be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items 8.1 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member Recruitment for Advisory Committees Staff presented an overview of the memorandum, indicating that current citizen members must reapply for the second half of the Council term to be considered for a committee of interest. They also indicated that the application process is open as of September 19, 2024 until November 1, 2024. The Committee inquired about the application process and reapplying for the same committee. Staff provided clarification noting that existing members would have to submit a new application on the current vacancies. The Committee further discussed the process to inform existing members and staff noted that existing members have been notified via email regarding the recruitment process. Moved by Gino Martino Seconded by Steve Fleck 1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for Advisory Committees be received for information. Carried Page 51 of 227 Active Transportation and Traffic Safety Advisory Committee Meeting Minutes Wednesday, September 25, 2024 5 9. New Business The Committee inquired on how to track the progress of the Active Transportation Master Plan initiatives and upcoming capital budget proposals including capital projects and staff provided a response. The Committee inquired about the overflow parking lot located near Aurora GO Station, expressing concerns regarding the current pedestrian route and the distance from the station. The Committee expressed concerns regarding traffic safety for vehicles and pedestrians at the exit from Aurora GO Station to Industrial Parkway. 10. Adjournment Moved by Steve Fleck Seconded by Lil Kim That the meeting be adjourned at 7:55 p.m. Carried Page 52 of 227 Town of Aurora Heritage Advisory Committee Meeting Minutes Date: Time: Location: Monday, October 7, 2024 7 p.m. Holland Room, Aurora Town Hall Committee Members: Bob McRoberts, Honourary Member (Vice Chair) Cynthia Bettio David Heard Rocco Morsillo Members Absent: Kevin Hughes John Green, Aurora Historical Society Representative Other Attendees: Ishita Soneji, Deputy Town Clerk Adam Robb, Manager, Policy Planning and Heritage Linda Bottos, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Vice Chair called the meeting to order at 6:58 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. Page 53 of 227 Heritage Advisory Committee Meeting Minutes October 7, 2024 2 3. Approval of the Agenda Moved by Cynthia Bettio Seconded by Rocco Morsillo That the revised agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Heritage Advisory Committee Meeting Minutes of June 10, 2024 Moved by Rocco Morsillo Seconded by Cynthia Bettio 1. That the Heritage Advisory Committee Meeting Minutes of June 10, 2024, be received for information. Carried 6. Delegations 6.1 Christopher Watts, The Aurora Heritage Authority; Re: Town of Aurora Heritage Awards Christopher Watts provided a presentation in support of reinstating Aurora's Heritage Awards program. They further expressed questions on the history and status of the Heritage Awards program, the Town's Architectural Salvage Program, and the Heritage Advisory Committee's Pending List. Moved by David Heard Seconded by Cynthia Bettio That the comments of the delegation be received for information. Carried Page 54 of 227 Heritage Advisory Committee Meeting Minutes October 7, 2024 3 7. Matters for Consideration 7.1 Memorandum from Manager, Policy Planning and Heritage; Re: Heritage Permit Application - 77 Wellington Street East Staff provided an overview of the memorandum and proposal for a minor rear addition to accommodate additional space in support of the existing daycare use, noting the rear addition qualifies for delegated approval due to the generally minor nature of the proposed work. The Committee expressed no opposition to the proposal and inquired about the requirement for use of non-combustible siding material. Staff confirmed that the intent is to aesthetically match the existing siding. The Committee had no further concerns with this or proceeding with delegated approval. Moved by Rocco Morsillo Seconded by David Heard 1. That the memorandum regarding Heritage Permit Application - 77 Wellington Street East be received; and 2. That the Heritage Advisory Committee comments regarding Heritage Permit Application - 77 Wellington Street East be received and referred to staff for consideration and further action as appropriate. Carried 7.2 Memorandum from Manager, Policy Planning and Heritage; Re: Hillary House Considerations Staff provided an overview of the memorandum and request from the Aurora Historical Society to collaborate with the Town and explore options toward ensuring the long-term sustainability of the Hillary House National Historic Site. Staff noted that input is being sought from the Heritage Advisory Committee along with feedback from the public, which will be summarized in a report back to Council. The Committee provided feedback including: (1) Hillary House should be owned and managed by the Town; the Aurora Historical Society as a volunteer board should not be responsible to manage the property; (2) continue to use property as a museum and community space for events, tours, banquets, etc.; (3) property is underutilized and should be enhanced Page 55 of 227 Heritage Advisory Committee Meeting Minutes October 7, 2024 4 through connectivity to Fleury Park, the trails system, Aurora Community Centre, the downtown core, and the rehabilitation of the waterworks yard; (4) promote the landscaping and natural elements of the property; (5) promote heritage tourism through marketing and increasing awareness of Hillary House to the public, business sector, and school groups; and (6) pursue federal grants. Moved by Cynthia Bettio Seconded by Rocco Morsillo 1. That the memorandum regarding Hillary House Considerations be received; and 2. That the Heritage Advisory Committee comments regarding Hillary House Considerations be received and referred to staff for consideration and further action as appropriate. Carried 8. Informational Items 8.1 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member Recruitment for Advisory Committees Staff provided an overview of the memorandum, highlighting that current citizen members must reapply for the second half of the 2022-2026 Council term to be considered for this committee or any other committee of interest. Staff confirmed that all applications would be brought forward for Council's consideration once the application period has ended. Moved by David Heard Seconded by Cynthia Bettio 1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for Advisory Committees be received for information. Carried 9. New Business Staff provided an update on the screening of the Pet Cemetery documentary, being held during the time of this meeting in the Performance Hall at Aurora Page 56 of 227 Heritage Advisory Committee Meeting Minutes October 7, 2024 5 Town Square, and advised that Cultural Services staff have offered to host a private screening for the Heritage Advisory Committee (HAC) members immediately prior to the December 9, 2024 HAC meeting at Town Hall. The Committee expressed their preference for a viewing at Aurora Town Square and staff agreed to liaise with Cultural Services staff and propose an alternate night in the Performance Hall. The Committee offered suggestions regarding the timing and theme of the next Doors Open Aurora event, noting that previously there was greater participation of sites and visitors in August than in October. Staff clarified that the Ontario Heritage Trust's Doors Open Ontario program determines the provincewide theme each year and that a separate organizing committee, which can include Committee members along with a range of community partners, is required to coordinate the event. 10. Adjournment Moved by Cynthia Bettio Seconded by Rocco Morsillo That the meeting be adjourned at 8:44 p.m. Carried Page 57 of 227 Town of Aurora Finance Advisory Committee Meeting Minutes Date: Time: Location: Tuesday, October 8, 2024 5:45 p.m. Holland Room, Aurora Town Hall Committee Members: Mayor Tom Mrakas (Chair) Councillor Michael Thompson Councillor Ron Weese Other Attendees: Rachel Wainwright-van Kessel, Director, Finance Jason Gaertner, Manager, Financial Management Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 5:45 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Councillor Thompson Seconded by Ron Weese Page 58 of 227 Finance Advisory Committee Meeting Minutes Tuesday, October 8, 2024 2 That the agenda as circulated by Legislative Services be approved. 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Finance Advisory Committee Meeting Minutes of September 10, 2024 Moved by Ron Weese Seconded by Councillor Thompson 1. That the Finance Advisory Committee Meeting Minutes of September 10, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration 7.1 Memorandum from Financial Management Senior Advisor; Re: Line by Line Budget Review of Operational Services Moved by Councillor Thompson Seconded by Ron Weese That the Memorandum from Financial Management Senior Advisor; Re: Line by Line Budget Review of Operational Services be deferred to a future Finance Advisory Committee meeting. Motion to defer Carried Page 59 of 227 Finance Advisory Committee Meeting Minutes Tuesday, October 8, 2024 3 8. New Business None. 9. Adjournment The meeting was adjourned at 5:47 p.m. Page 60 of 227 Town of Aurora Environmental Advisory Committee Meeting Minutes Date: Time: Location: Monday, October 21, 2024 7:00 p.m. Holland Room, Aurora Town Hall Committee Members: Councillor Wendy Gaertner (Vice Chair) Nicole Arsenault (arrived at 7:15 p.m.) Shun Chen Alain Godin Denis Heng Ken Turriff Members Absent: Councillor Rachel Gilliland (Chair) Pippette Eibel Kristen Martens Other Attendees: Matt Volpintesta, Manager, Parks and Fleet Ishita Soneji, Deputy Town Clerk Emily Freitas, Council/Committee Coordinator _____________________________________________________________________ 1. Call to Order The Chair called the meeting to order at 7:02 p.m. 2. Land Acknowledgement The Committee acknowledged that the meeting took place on Anishinaabe lands, the traditional and treaty territory of the Chippewas of Georgina Island, recognizing the many other Nations whose presence here continues to this day, the special relationship the Chippewas have with the lands and waters of this territory, and that Aurora has shared responsibility for the stewardship of these lands and waters. It was noted that Aurora is part of the treaty lands of the Page 61 of 227 Environmental Advisory Committee Meeting Minutes Monday, October 21, 2024 2 Mississaugas and Chippewas, recognized through Treaty #13 and the Williams Treaties of 1923. 3. Approval of the Agenda Moved by Ken Turriff Seconded by Alain Godin That the agenda as circulated by Legislative Services be approved. Carried 4. Declarations of Pecuniary Interest and General Nature Thereof There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50. 5. Receipt of the Minutes 5.1 Environmental Advisory Committee Meeting Minutes of June 17, 2024 Moved by Ken Turriff Seconded by Denis Heng 1. That the Environmental Advisory Committee Meeting Minutes of June 17, 2024, be received for information. Carried 6. Delegations None. 7. Matters for Consideration None. Page 62 of 227 Environmental Advisory Committee Meeting Minutes Monday, October 21, 2024 3 8. Informational Items 8.1 Memorandum from Manager of Parks and Fleet; Re: Aurora Forest Study Recommended Policy Updates Staff briefly provided an update on the Aurora Forest Study and highlighted updating current policies to make an immediate impact on protecting the tree canopy and urban forestry. The Committee and staff discussed key topics including how tree canopy goals will be achieved, the study's targeted implementation date of 3-5 years and how the set targets will be achieved, the possibility of increasing the fees to cut down trees, plans to incentivize private landowners, how maintenance of the mature tree canopy can be achieved with an increase in resources, further enforcement to ensure that developers are meeting the requirements of planting trees, and support was expressed by the Committee to continue to manage emerald ash borer impact on Aurora’s ash trees. It was further recommended to staff to examine non-profit organizations and their sponsorships to plant trees in support of the tree canopy. The Committee inquired about the timeline of when the reports will be presented to Council, and staff provided an answer. Moved by Shun Chen Seconded by Alain Godin 1. That the memorandum regarding Aurora Forest Study Recommended Policy Updates be received; and 2. That the Environmental Advisory Committee comments regarding Aurora Forest Study Recommended Policy Updates be received and referred to staff for consideration and further action as appropriate. Carried 8.2 Memorandum from Deputy Town Clerk; Re: 2025-2026 Citizen Member Recruitment for Advisory Committees Staff presented a brief overview the memorandum, indicating that current citizen members must reapply for the second half of the Council term to Page 63 of 227 Environmental Advisory Committee Meeting Minutes Monday, October 21, 2024 4 be considered for a committee of interest and all applications would be brought forward for Council's consideration following the application period. It was also indicated that the application process is open as of September 19, 2024 until November 1, 2024. The Committee further inquired about Council's role in the recruitment process and if existing members' interests can apply again and staff provided clarification. Moved by Ken Turriff Seconded by Alain Godin 1. That the memorandum regarding 2025-2026 Citizen Member Recruitment for Advisory Committees be received for information. Carried 9. New Business None. 10. Adjournment Moved by Ken Turriff Seconded by Shun Chen That the meeting be adjourned at 8:02 p.m. Carried Page 64 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. CMS24 -0 43 Subject: High Five – Registered Municipality Prepared by: Lisa Warth, Manager, Recreation Department: Community Services Date: November 5, 2024 Recommendation 1. That Report No. CMS24-043 be received; and 2. That Council endorse the Town of Aurora becoming a High Five Registered Municipality. Executive Summary This report outlines the High Five program and the benefits for the Town to become a High Five registered municipality.  High Five is a national quality standard focusing on recreation and sport programs for children ages 4 to 12 and adults 55+  The Town’s commitment includes staff training and program evaluations  The Town may consider becoming an Accredited municipality in the future Background The Town of Aurora prides itself on providing quality recreation, sport and leisure programs for all ages. The complexity of managing programs is always evolving and numerous considerations need to go into developing and managing participant programs with the well being, satisfaction and safety of every participant being a top priority. The Town has always had quality standards when it comes to program planning and delivery, however the High Five program offers benefits such as training resources, Page 65 of 227 November 5, 2024 2 of 6 Report No. CMS24-043 the latest research, benchmarks, credibility and more which will assist in achieving ongoing operational excellence. Analysis High Five is a national quality standard focusing on recreation and sport programs for children ages 4 to 12 and adults 55+ High Five is a national quality standard for recreation and sport developed by Parks and Recreation Ontario (PRO) with the support and endorsement of the Province of Ontario. High Five was launched in 1994 with training, tools and processes that have been continually refined with input from sport and recreation professionals as well as experts in healthy child development, quality assurance and quantitative and qualitative research. The High Five program is based on research and statistics. The foundation of the High Five program is built on five principles of healthy child development and healthy aging essential for quality programs and three design guidelines. These principles come from research into what constitutes quality experiences for participants. These five principles of healthy child development and healthy aging are:  A caring leader  The opportunity to make friends  The opportunity to play  The opportunity to master skills  The opportunity to participate The three design guidelines that are necessary to implement the five principles are:  Programs that are welcoming of diversity and uniqueness  Programs that are safe  Programs that are developmentally appropriate The premise of High Five is that staff are trained and coached on how to incorporate these five principles and three design guidelines into program planning and delivery. Evaluations are done on a regular basis to ensure adherence to the principles. Over 700 organizations nationally are Registered or Accredited High Five organizations. Page 66 of 227 November 5, 2024 3 of 6 Report No. CMS24-043 The Town’s commitment includes staff training and program evaluations The foundation of the High Five program is the five principles of healthy child development and healthy aging and the three design principles listed above. Training on these principles equips staff with the knowledge and skills necessary to create and deliver positive program experiences within the developmental abilities of specific age groups. This can improve services and potentially reduce liabilities. This also enhances staff skills and can assist in attracting and retaining staff resources. Training can be completed online or in-person, accommodating diverse staff needs. High Five recognizes the transient nature of part time staff and recommends that 75% of all staff are trained in the principles of healthy child development and healthy aging. Once staff have been trained on the five principles of healthy child development and heathy aging and the three design principles, and how to incorporate them into program planning and delivery, regular program evaluations must take place to ensure compliance. Training is required on how to use the evaluation tool (called a Quest 2), to ensure evaluators know how to align the evaluation tool with the program they are evaluating. Several full time and part time staff will be trained on using this tool. There are opportunities for internal staff to become High Five trainers and several full- time staff are pursuing this option. This will provide flexibility and a cost savings to the Town, so external trainers do not always have to be secured. An annual review of policies and procedures (called a Quest 1) is also required. This tool examines, measures and evaluates the extent to which policies and procedures support the principles of healthy child development and healthy aging. Training is also required to use this tool and several full-time staff will be trained on using this tool. The Town may consider becoming an Accredited municipality in future After two to three years of being a Registered High Five Municipality, the Town would have the option to move towards full Accreditation. The benefits of becoming a fully accredited organization include:  Elevated Quality Standards where 85% of all recreation staff would be trained in the Principles of Healthy Child Development and more frequent program evaluations take place.  Enhanced Reputation that demonstrates a commitment to excellence, increasing trust and credibility in the community. Page 67 of 227 November 5, 2024 4 of 6 Report No. CMS24-043  Additional Resources and Support that will assist in continuous improvement and innovation in programming. Approximately 10% of registered High Five agencies move on to become fully accredited. Registered agencies must prove compliance, readiness, a culture of excellence and a commitment to delivering exceptional recreation and sport experiences for participants before they can move on to full accreditation. Community Services will work with the High Five organization to further explore the readiness and benefits of becoming an Accredited Organization. Advisory Committee Review None Legal Considerations Becoming a High Five Registered Municipality improves risk management by increasing staff training and competency, and promoting safety, compliance, and high standards in children’s recreation, while reducing potential liabilities and enhancing community trust. Financial Implications There are multiple costs associated with becoming a High Five Registered Municipality. These include training fees, training materials and the annual Registration Fee. A total of $9000.00 is budgeted in the 2024 and 2025 operating budget for this purpose. Beyond 2025, costs will include the annual registration fee ($1000) and fees for training staff (approximately $3000 per year). These will continue to be managed through annual operating funds. Communications Considerations Registering as a High Five municipality is the first step towards Accreditation. Communications will assist in communicating internally to staff regarding training opportunities and program evaluation. If the Town pursues accreditation in the future, an external communications campaign will be developed. Page 68 of 227 November 5, 2024 5 of 6 Report No. CMS24-043 Climate Change Considerations The recommendations from this report do not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan Ensuring quality standards in recreation programming, supports the Strategic Plan goal of Supporting an exceptional quality of life for all in its accomplishment in satisfying requirements in the following key objectives within this goal statement: Encouraging an active and healthy lifestyle. Alternative(s) to the Recommendation 1. Council may provide further direction. Conclusions Becoming a High Five Registered municipality is a strategic opportunity to enhance the Town’s capabilities, improve program quality and mitigate risks. High Five is a nationally recognized program that provides resources to ensure healthy child development and healthy aging and safety in Town programs. Community Services intends to be prepared to become a fully Registered Municipality early in 2025. Attachments None Previous Reports None Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Robin McDougall, Director, Community Services Page 69 of 227 November 5, 2024 6 of 6 Report No. CMS24-043 Approved by Doug Nadorozny, Chief Administrative Officer Page 70 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN 2 4 -0 57 Subject: 2025 to 2026 Budget and 10-Year Capital Plan Prepared by: Jason Gaertner, Manager, Financial Management Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-057 be received for information. Executive Summary As per the multi-year budget process, Council approved the Town’s 2023 operating and capital budget relating to the first year of the term. In the second year of the term, the municipality adopted a budget for the remaining three years of the Council term. The budget for the second two outlook years (2025 and 2026) must be reviewed annually and readopted as per provincial legislation.  The operating budget includes tax increases of 3.5 and 2.9 percent for 2025 and 2026, respectively  Water, wastewater and stormwater service proposed rates for 2025 and 2026 remain unchanged from previously endorsed rates  This operating budget focuses on the changes to the multi-year budget  Total capital budget authority of $213.9 million is being requested in 2025 with $65.3 million in planned spending for 2025  The 10-year capital plan includes $371.2 million of capital investments  The Fiscal Strategy continues to inform the proposed multi-year budget  The number of 2025 budget survey respondents were more than double that of the 2024 survey Page 71 of 227 November 5, 2024 2 of 12 Report No. FIN24-057  Council may propose amendments to the budget for consideration at the special meeting of Council on November 25 Background The Town’s Budget Principles policy outlines the multi-year budget framework for the Town of Aurora. The multi-year budgeting framework aligns with each Council term. Council reviews the first year’s budget of the term and receives an accompanying forecast of the next three budgets. In the second year of the term, Council will review a three-year operating budget, including all related tax and rate impacts. Year’s three and four of this budget will be reviewed again by Council. On January 31, 2023, Council approved the first year’s budget of the term. In December 2023, the remaining three years’ budgets of the Council term was adopted. As per legislation, Council is required to review the previously adopted 2025 and 2026 operating budgets as shown in Table 1. Table 1 Multi-year Key Milestones Year Action Status One Adopt 2023 Receive 2024 to 2026 Complete Two Adopt 2024 to 2026 Complete Three Review 2025 to 2026 In Progress Four Review 2026 Analysis The operating budget includes tax increases of 3.5 and 2.9 percent for 2025 and 2026, respectively The Town of Aurora’s 2025 to 2026 Operating Budget proposes tax increases of 3.5 percent in 2025 and 2.9 percent in 2026 after assessment growth forecasted at 1.6 and 1.2 percent per year for 2025 and 2026, respectively is considered. These annual increases include a one percent annual increase to capital reserve contributions to Page 72 of 227 November 5, 2024 3 of 12 Report No. FIN24-057 support the 10-year capital plan. These proposed increases align with Council’s recently approved budget principles policy. Total gross operating expenditures of $125.9M and $130.1M are proposed for 2025 and 2026, respectively. These planned expenditures are partially offset by non-tax revenues such as water, wastewater and stormwater rate revenue, investment income, user fees, grants, fines and penalties. All rate funded services are fully offset through rate revenues. The remainder is raised through property taxes. Table 2 presents a summary of the Town’s proposed net tax levy for 2025 to 2026 versus previous years. Table 2 Operating Budget Summary Water, wastewater and stormwater service proposed rates for 2025 and 2026 remain unchanged from previously endorsed rates Water, wastewater and stormwater operations are fully funded from user fees. The two key factors in the determination of these fees are the costs to deliver these services and the volumes to be billed. Two of the most significant cost drivers of this budget are the Town’s wholesale water and wastewater management fees, both of which are paid to York Region. York Region Council has approved combined rate increases of 3.3 percent for 2025 and 2026 wholesale water and wastewater rates. 2024 2024 Budget Budget 2022 2023 Net Fcst*Budget 2025 2026 Aurora Departments: 96,865.6 112,418.7 115,576.1 101,803.2 108,232.5 112,027.7 (60,761.8)(72,484.3)(73,791.9)(59,145.4)(62,888.5)(64,510.3) Subtotal 36,103.7 39,934.3 41,784.2 42,657.7 45,344.0 47,517.4 12,294.1 12,722.9 13,063.9 13,063.9 13,384.5 13,748.2 3,934.9 4,052.1 4,122.0 4,122.0 4,205.0 4,289.0 Total Budget 52,332.7 56,709.4 58,970.1 59,843.7 62,933.5 65,554.6 Assessment Growth $943.5 753.3 %1.6%1.2% Tax Increase $2,146.2 1,867.8 %3.5%2.9% *Net forecast as of August 31, 2024 Net Actual Results$000's Central York Fire Service Aurora Public Library Expenditures Non-Tax Revenues Page 73 of 227 November 5, 2024 4 of 12 Report No. FIN24-057 The Town’s previously identified infrastructure funding gap continues to subject all user rate funded services to further budgetary pressures. This funding gap is most pronounced in stormwater services. Table 3 Proposed User Rates Effective May 1, 2025 This operating budget focuses on the changes to the multi-year budget This budget review focuses on any proposed changes to the multi-year budget adopted last year. The proposed budget changes include any items that were not foreseen when the 2024-26 budget was adopted. These changes are presented in detail within the 2025 to 2026 Budget. A summary of these proposed changes can be found under the Operating Budget chapter of the Budget. Total capital budget authority of $213.9 million is being requested in 2025 with $65.3 million in planned spending for 2025 Capital budget authority represents the adopted capital budget commitment for a project. It is made up of four components: - Actuals spent to the end of the last fiscal year for the life of the project - The current year’s capital forecast - The cash flow planned in the first budget year - The cash flow, only as needed, for future budget years where contractual commitments are needed This means 2025 capital budget authority includes actuals to December 31, 2023, plus the 2024 forecast plus 2025 capital cash flow and capital from 2026 and beyond only as required. This budget proposes a total of $213.9 million in capital budget authority 2024 Rates Outlook Proposed $%Outlook Proposed $% Water 2.53 2.67 2.67 0.14 5.5%2.78 2.78 0.11 4.1% Wastewater 3.00 3.13 3.13 0.13 4.3%3.28 3.28 0.15 4.8% Combined 5.53 5.80 5.80 0.27 4.9%6.06 6.06 0.26 4.5% Residential 14.93 16.61 16.61 1.68 11.3%18.35 18.35 1.74 10.5% Non-Residential 189.75 211.00 211.00 21.25 11.2%233.16 233.16 22.16 10.5% Stormwater Rate ($/month): Rate Change Rate Change Water and Wastwater ($/m3 ): 2025 Rates 2026 Rates Page 74 of 227 November 5, 2024 5 of 12 Report No. FIN24-057 which is made up of $183.0 million in previously adopted capital projects and $30.9 million in net new capital budget authority requests. A summary of the proposed 2025 capital budget authority categorized by the traditional funding buckets of Asset Management, Growth and New and Studies and Other is presented in Table 4. Table 4 Capital Project 2025 Budget Authority Summary The 2025 capital budget is examined in more detail within the Capital Budget chapter of the Budget. The 10-year capital plan includes $371.2 million of capital investments The capital budget proposes a 10-year plan totalling $371.2 million. This 10-year capital plan continues to focus its investments on asset management with asset management projects representing 82 percent of the capital plan, growth and new 16 percent which includes the construction of Aurora Town Square and studies and other at 2 percent. By focusing on planned capital project cash flows in the 10-year capital plan, the Town is able to better manage its cash, timing of investments and reserve needs on an annual basis. The 2025 asset management budget is built upon the Town’s newly approved Asset Management Plan. The Town’s Asset Management Plan was approved in July 2024. This plan expanded upon the previously developed modernized level of service measures for all core asset categories to include all non-core asset categories. At this time, future asset management decisions will begin to be driven by these newly developed levels of service. A summary of the Town’s current 10-year capital plan is presented under Table 5. Details of this plan can be found under chapters 16 to 19 of the Budget. Asset Management 62,360.8 85,764.9 23,404.2 11,501.4 22,943.8 45,427.5 5,892.3 Growth & New 116,544.1 122,760.2 6,216.1 76,666.1 27,833.5 18,016.6 244.0 Studies & Other 4,133.4 5,383.4 1,250.0 1,732.0 1,567.8 1,893.6 190.0 Approved Budget 183,038.3 213,908.5 30,870.2 89,899.5 52,345.1 65,337.6 6,326.3 * Includes all active project budgets, adjustments and new budget commitments Actuals to Dec/23 2024 Forecast 2025($000s) Previously Approved Budget 2025 Budget Capital Budget Authority Cash Flow Capital Budget Authority* Budget Change 2026+ Page 75 of 227 November 5, 2024 6 of 12 Report No. FIN24-057 Table 5 10-Year Capital Project Summary The Fiscal Strategy continues to inform the proposed multi-year budget The Town’s Fiscal Strategy provides a long-term view of financial sustainability through the balancing of the four strategic pillars: Revenue Management (Operating Budget Chapter), Capital Planning (Capital Budget Chapter) and Reserve Management and Debt Management (Reserves and Debt Management Chapter). This budget supports the fiscal strategy through the following:  Revenue management: Striving to maintain a predictable tax levy while facing very challenging financial circumstances such as extraordinary inflationary pressures by managing budget pressures through expenditure savings and revenue adjustments, while continuing to reduce the budget reliance on supplementary taxes.  Capital planning: Aligning with the asset management plan and identifying future asset management needs over the long-term through the continued modernization of the Town’s asset management plan and the accompanying framework, while also planning for future growth needs over the next 10 years.  Reserve management: Increasing contributions to asset management reserves through the one percent increase in the tax levy for fiscal strategy and looking ahead at reserve balances to manage the capital plan. 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 Studies & Other 1.9M 1.5M 0.7M 0.5M 0.4M 0.6M 0.8M 0.2M 0.3M - Growth & New 18.0M 4.6M 5.1M 5.5M 6.3M 0.7M 5.6M 11.1M 2.0M 0.7M Asset Management 45.4M 23.7M 21.5M 20.5M 22.7M 34.9M 34.7M 33.3M 30.8M 36.9M Total 65.3M 29.9M 27.3M 26.5M 29.5M 36.3M 41.1M 44.6M 33.0M 37.6M $65.3M $29.9M $27.3M $26.5M $29.5M $36.3M $41.1M $44.6M $33.0M $37.6M - 20.0M 40.0M 60.0M 80.0M Page 76 of 227 November 5, 2024 7 of 12 Report No. FIN24-057  Debt management: Identifying future debt and managing annual debt repayments over the 10-year plan, recommending policy to convert tax-funded debt repayment costs to asset management reserve contributions once the debt is fully paid off. The number of 2025 budget survey respondents were more than double that of the 2024 survey budget The Town’s online 2025 budget survey received more than double the number of respondents than it did for the 2024 budget. A total of 316 responses were received this year, compared to 153 respondents for the year prior. Overall, 65 percent of respondents felt the value they were receiving from their municipal tax dollars were good or fair. Table 6 presents a summary of the top 10 town service areas that respondents would like to see more of their tax dollars spent. 12 percent of respondents identified that no further fund increases to Town’ services were necessary. Respondents were able to select up to 3 different service areas. Table 6 Top 10 services where more tax dollars should be spent Service Number of Respondents Park, Trails, Open Spaces 137 Community Planning (ie. Active Transportation Master Plan) 72 Town Facilities 69 Asset Management 67 Community Programs (ie. Special events, aquatic programs) 64 Road Network Operations 57 Winter Management 41 Enforcement & Licensing 39 Solid Waste Management 35 Cultural Services 29 Survey respondents were most supportive of the following proposed future modernization initiatives:  Online account inquiry and bill payments  Increased ability to purchase Town services online Page 77 of 227 November 5, 2024 8 of 12 Report No. FIN24-057  Online viewing of Town facility amenities  Online facility permit request forms  Facility rental availability Some common themes of additional feedback received through the survey included:  The Town needs to ensure it is maximizing the value obtained from its scarce tax levy dollars  A greater focus should be placed on maintaining the Town’s existing outdoor recreation spaces including parks, trails and all playing surfaces (soccer fields, baseball diamonds, tennis & basketball courts, etc.)  Expansion of the Town’s active transportation network including additional bike paths, trails and pathways  Continue to increase the Town’s tree canopy, and other greenery  Make affordable housing a priority  Enhance maintenance and expansion of Aurora dog parks  Expand Town bylaw enforcement The Town also received helpful feedback on potential improvements to future budget surveys. Survey feedback also highlighted opportunities for the enhancement of educational materials relating to how municipal budgets work and how municipal service responsibilities are distributed between the Town and York Region. Council may propose amendments to the budget for consideration at the special meeting of Council on November 25 Table 7 presents a summary of the Town’s key 2025 budget timelines. Of note, budget committee meetings are scheduled on November 11 and 18. Further, any proposed budget amendments are due to the Clerk by the end of day on November 21. If needed, a Special Council meeting has been scheduled on November 25 to discuss/decide upon any proposed budget amendments. Page 78 of 227 November 5, 2024 9 of 12 Report No. FIN24-057 Table 7 Budget Dates and Milestones Meeting / Milestone Date Mayor provides budget to members of Council October 29, 2024 Budget overview presentation to Council November 5, 2024 Presentations of departmental budgets November 11, 2024 Community Partner presentations as well as remaining business from November 11 November 18, 2024 Amendments to the Mayor’s proposed budget are due to the Clerk by end of day November 21, 2024 Special Council meeting to discuss/decide on proposed budget amendments (if required) November 25, 2024 Last day for the Mayor to veto any amendments adopted during November 25th meeting December 5, 2024 (latest) Override / budget adoption December 20, 2024 (latest) Should Council approve any budget amendments, the mayor will have until December 5 at the latest to decide if he will veto any of these amendments. Council may override any budget amendment vetoes, by resolution, on a 2/3 vote of its members within 15 days of any veto decision. Advisory Committee Review Not applicable Legal Considerations Section 291 of the Municipal Act, 2001 provides that a municipality may prepare and adopt multi-year budgets. For the second and each subsequent year, Town Council has the opportunity to re-review the budget, make any necessary changes and re-adopt the budget for the year to which the budget applies. Financial Implications Residential tax bills contain three different property taxes. Taxes collected for provincial education purposes represents approximately 18 percent of a residential tax bill, while taxes for York Region are approximately 44 percent and the Town’s share is the remaining 38 percent. Page 79 of 227 November 5, 2024 10 of 12 Report No. FIN24-057 The Town’s proposed tax increases of 3.5 and 2.9 percent for 2025 and 2026, respectively would add approximately $10.94 and $9.38 per year to the Town’s share of the tax bill for each $100,000 of assessment for 2025 and 2026, respectively. For an average home in Aurora assessed at $800,000, the Town’s share of the tax bill in 2024 is $2,500. If the proposed tax increases of 3.5 and 2.9 percent are adopted, this tax bill will increase by $87.52 to $2,588 for 2025. The tax bill would increase by a further $75.05 to $2,663 in 2026. The average quarterly residential water bill assumes the use of 54 cubic metres of water during the three-month period. The rates for water and wastewater are charged per cubic metre and then the stormwater charge is a monthly fee. So, each residential bill will include three months. The average residential bill in 2024 was $343.41; if adopted, the rates in this budget for water, wastewater and stormwater will result in increases to the water, wastewater and stormwater average quarterly bill increasing by $19.62 to $363.03 in 2025 and $19.26 to $382.29 in 2026. The proposed 2025 capital plan remains affordable in the short term based upon the contributions to capital reserves included within the presented operating budget which align with Council’s recently adopted asset management short term financial strategy. Staff will present a longer financial strategy to Council for consideration which will commence in 2027 onwards. The affordability of the 10-year capital plan is reviewed annually as part of the Town’s Fiscal Strategy. Communications Considerations The Regulation requires the proposed budget to be made available to the public. The proposed budget will be posted on the Town’s website and communications will inform and educate the public about the budget and budget process through various channels. Climate Change Considerations The recommendations from this report do not directly impact greenhouse gas emissions or climate change adaptation. The Town’s climate change action plan has been considered in the development of the proposed multi-year budget. Link to Strategic Plan Developing the annual budget supports all aspects of the Strategic Plan. Specifically, this report supports the Plan principles of Leadership in Corporate Management, Page 80 of 227 November 5, 2024 11 of 12 Report No. FIN24-057 Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation None Conclusions The proposed 2025-26 operating budget represents the remaining two years of the term’s multi-year budget. The proposed tax rate increase strives to minimize the impact on taxpayers in light of the considerable budget pressures faced by the Town such as those arising from inflation and asset management. The Town’s recommended water, wastewater and stormwater rates reflect all necessary changes at this time and strive to manage any upward pressure on water, wastewater and stormwater rates responsibly. The presented 2025 capital budget is affordable with Council’s adoption of the proposed operating budget support of the Town’s capital asset sustainability. The 2025 Budget containing all supporting material for this year’s proposed budgets was provided to Council on October 29, 2024. The budget materials will also be made available on the Town’s website. Attachments Attachment 1: Budget Presentation Previous Reports FIN23-012, Council Budget Principles Policy FIN24-015, 2025 Budget Timeline and Process Pre-submission Review Agenda Management Team review on October 17, 2024 Page 81 of 227 November 5, 2024 12 of 12 Report No. FIN24-057 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 82 of 227 Committee of the WholeNovember 5, 20242025-2026 Operating Budget and 10-Year Capital PlanPage 83 of 227 November 5, 2024 2025 - 2026 Budget2Agenda•Budget overview•Operating budget•Capital budget•Reserves and debt management•Next stepsPage 84 of 227 3Multi-year budget processNovember 5, 2024 2025 - 2026 BudgetYear 1AdoptYear 1Receive Years 2‐4Year 2Adopt Years 2 to 4Year 3Re‐adopt Years 3 &4Year 4Re‐adopt Year 4Council TermPage 85 of 227 4Proposed budget at a glanceNovember 5, 2024 2025 - 2026 Budget20262025Operating budget:$130.1M$125.9MGross expenditures$65.6M$62.9MNet levy1.9% +1.0%2.5% +1.0%Tax levy increase (operating + 1% fiscal strategy)Capital budget:$65.3M2025 expenditures$30.9MNew: Capital budget authority$371.2M10-year capital planNoneNew: Debt authorityNo change Page 86 of 227 Aurora38¢Provincial Education18¢York Region44¢•25.3¢ Town Departments•1.6¢ Corporate Items•8.1¢ Central York Fire Services•2.5¢ Aurora Public Library•0.5¢ Community Partners*(*excluding library)5Aurora’s share of the tax dollarNovember 5, 2024 2025 - 2026 BudgetPage1-3Page 87 of 227 6Average household impactNovember 5, 2024 2025 - 2026 BudgetAnnual tax increaseAverage house assessedat $800,000Quarterly water bill increase* with average consumption of 54m3/quarter*Includes water, wastewater and stormwater chargePage1-82025 $87.522026 $75.052025 $19.622026 $19.26Page 88 of 227 Operating budgetPage 89 of 227 8Budget is balancedNovember 5, 2024 2025 - 2026 BudgetPage3-32025 Expenditures $125.9M 2025 Funding $125.9M Salaries & Benefits$40.9M 30%Program Costs$27.7M 22%Purchased water & wastewaterYork Region wholesale cost$22.1M 18%Contributions to Reserves$17.6M 14%Central York Fire Services$13.4M 12%Library $4.2M 4%Tax Levy, Supplementary Taxes & Payments in Lieu$63.5M 52%User RatesWater, wastewater & stormwater$37.0M 28%User Fees & Other Revenues$17.0M 10%Tax Penalties, Reserves, DC, Grants, Interest $8.4M 10%Page 90 of 227 November 5, 2024 2025 - 2026 Budget9Gross spending vs….. Net budgetPage1-7$0.7M, 1.1%$1.8M, 2.8%$4.2M, 6.7%$2.7M, 4.3%$6.5M, 10.3%$7.7M, 12.2%$13.4M, 21.3%$13.4M, 21.2%$13.1M, 20.8%$0.7M, 0.6%$1.9M, 1.5%$4.3M, 3.4%$7.1M, 5.7%$7.4M, 5.9%$7.6M, 6.1%$8.5M, 6.8%$13.4M, 10.6%$22.5M, 17.9%$52.5M, 41.7%Planning & DevelopmentServicesOperational ServicesCommunity ServicesCentral York Fire ServicesCorporate ServicesCorporate ItemsAurora Public LibraryFinanceOffice of the CAOMayor & Council($0.5M), (0.9%)Page 91 of 227 10Tax increase driversNovember 5, 2024 2025 - 2026 BudgetPage3-6$2.27M 3.7%$0.6M 1%$0.11M 0.2%$0.11M 0.2%$0.54M 0.9%$1.14M 1.8%$0.67M 1.1%$0.08M 0.1%$0.19M 0.3%-0.5%1.0%1.5%2.0%2.5%3.0%3.5%4.0%4.5%5.0%2025 Budget 2026 BudgetEnhancementCapital Impact &GrowthFiscal StrategyProducer WasteSavings & LED DebtRepayment toReserveBaseNote: RoundedPage 92 of 227 November 5, 2024 2025 - 2026 Budget11Inflation is trending much higher than budget increasesPage1-498100102104106108110112114116118120CPI Index Dec 2019 = 100Budget (excl. Fiscal Strategy & ATS debt)Toronto CPI2% InflationCPI Source: Statistics Canada. Table 18-10-0004-12 Consumer Price Index by productgroup, monthly, percentage change, not seasonally adjusted, provincial citiesPage 93 of 227 November 5, 2024 2025 - 2026 Budget12Net budget compared to outlook2024 2025 2024 2025Outlook Budget $ % Outlook Budget $ %693.0 703.1 10.1 1.5% 754.4 764.5 10.1 1.3%1,671.2 1,758.2 87.0 5.2% 1,718.0 1,752.3 34.3 2.0%13,475.3 13,352.3 (123.0) (0.9%) 13,936.1 13,848.4 (87.8) (0.6%)6,639.3 6,498.9 (140.5) (2.1%) 7,067.8 6,920.5 (147.2) (2.1%)7,650.5 7,655.3 4.8 0.1% 8,022.1 8,026.7 4.6 0.1%12,778.2 13,060.5 282.4 2.2% 11,794.7 12,148.2 353.5 3.0%--- ---(412.7) (362.7) 50.0 12.1% (376.8) (377.7) (0.9) (0.2%)2,596.1 2,678.3 82.2 3.2% 4,327.0 4,434.4 107.4 2.5%45,091.0 45,344.0 253.0 0.6% 47,243.4 47,517.4 274.0 0.6%13,413.4 13,384.5 (28.9) (0.2%) 13,798.0 13,748.2 (49.8) (0.4%)4,204.6 4,205.0 0.4 0.0% 4,288.7 4,289.0 0.3 0.0%62,708.9 62,933.5 224.5 0.36%65,330.1 65,554.6 224.5 0.34%718.9 943.5224.6 31.2%753.3 753.3--$ 2,146.2 2,146.2 - - 1,867.8 1,867.8 - -%3.5% 3.5% 2.9% 2.9%$000's2025 2026Assessment GrowthDepartmental TotalCentral York Fire ServicesAurora Public LibraryTotalOperational Services:Roads, Parks & WasteWater, Wastewater & StormwaterPlanning & Development ServicesCorporate ItemsCouncilNet Change Net ChangeCommunity ServicesCorporate ServicesFinanceNet Tax IncreaseOffice of the CAOPage 94 of 227 November 5, 2024 2025 - 2026 Budget13Change to outlook Page3-4$000's % $000's %2024 Budget Outlook 62,708.9 65,330.1Prior Year Adjustments224.5 0.34%Restated Outlook 62,708.9 65,554.6Budget changes to outlookSalaries & benefits adjustments net of recoveries from reserves and user rates 98.2 0.16% 177.9 0.27%Continuation of communications project management 101.1 0.16% (101.1) (0.15%)Facilities energy savings net of materials increases (195.0) (0.31%) -Facilities leases, rentals and advertising net of costs 80.4 0.13% (25.2) (0.04%)Community programs and special events (94.6) (0.15%) 3.8 0.01%Cultural Services Action Plan (2025) & Public Art maintenance (2026) 50.0 0.08% 12.5 0.02%Sport Aurora50.0 0.08% -East Gwillimbury joining Animal Services partnership (23.0) (0.04%) (44.5) (0.07%)Water and tax administration revenues (39.2) (0.06%) (8.3) (0.01%)IT contract savings (8.2) (0.01%) -Next Generation 911 Service 12.0 0.02% -2025 2026Page 95 of 227 November 5, 2024 2025 - 2026 Budget14Change to outlook continued$000's % $000's %Fleet vehicle licenses, contract costs in roads maintenance and streetlights, offset by savings in recycling operations105.4 0.17% -Two additional routes for sidewalk winter maintenance - 60.0 0.09%Banners and flags 19.2 0.03% -Additional crossing guards for new school 20.0 0.03% -Parks ice rink liners and other minor adjustments 12.1 0.02% -Reduction to 2025 planning revenue forecast 66.5 0.11% (66.5) (0.10%)Photocopier savings (74.6) (0.12%) (9.2) (0.01%)Multi-year budget contingency (100.0) (0.16%) -Adjustment to Payments-in-Lieu of Taxes 92.0 0.15% -Reduction to tax stabilization draw 105.2 0.17% 25.1 0.04%Other minor adjustments (24.4) (0.04%) 25.0 0.04%Central York Fire Services (28.9) (0.05%) (49.8) (0.08%)Aurora Public Library 0.4 0.00% 0.3 0.00%Budget change 224.5 0.36% -2025 Budget 62,933.5 65,554.62025 2026Page 96 of 227 November 5, 2024 2025 - 2026 Budget15Proposed staffing remains the samePage3-152024Budget Change Total Change TotalCouncil* 1.0 - 1.0 - 1.0Office of the CAO 9.0 - 9.0 - 9.0Community Services 80.0 1.0 81.0 - 81.0Corporate Services 38.0 1.0 39.0 2.0 41.0Finance 44.0 1.0 45.0 - 45.0Operational Services 59.0 1.0 60.0 1.0 61.0Planning & Development Services 44.0 - 44.0 - 44.0Departmental Total FTEs 275.0 4.0 279.0 3.0 282.02024 Outlook 275.0 4.0 279.0 3.0 282.0Change to Outlook - - - - -* Excludes 7 elected officials20262025FTEsPage 97 of 227 November 5, 2024 2025 - 2026 Budget16Proposed rate increases are unchangedPage3-132024Rates Outlook Proposed $ % Outlook Proposed $ %Water 2.53 2.67 2.67 0.14 5.5% 2.78 2.78 0.11 4.1%Wastewater 3.00 3.13 3.13 0.13 4.3% 3.28 3.28 0.15 4.8%Combined5.53 5.80 5.80 0.27 4.9% 6.06 6.06 0.26 4.5%Residential 14.93 16.61 16.61 1.68 11.3% 18.35 18.35 1.74 10.5%Non-Residential 189.75 211.00 211.00 21.25 11.2% 233.16 233.16 22.16 10.5%Stormwater Rate ($/month):Rate Change Rate ChangeWater and Wastwater ($/m3):2025 Rates 2026 RatesPage 98 of 227 November 5, 2024 2025 - 2026 Budget17Average residential water billPage3-142024Rates Outlook Proposed $ Outlook Proposed $Water 54m3 $136.62 $144.18 $144.18 $7.56 $150.12 $150.12 $5.94Wastewater 54m3 $162.00 $169.02 $169.02 $7.02 $177.12 $177.12 $8.10Stormwater $44.79 $49.83 $49.83 $5.04 $55.05 $55.05 $5.22Average Quarterly Bill $343.41 $363.03$363.03 $19.62 $382.29 $382.29 $19.26Average Annual Bill $1,373.64 $1,452.12 $1,452.12 $78.48 $1,529.16 $1,529.16 $77.042025 Rates Change 2026 Rates ChangePage 99 of 227 18Budget focus on reaffirmation November 5, 2024 2025 - 2026 BudgetTax and user rate increases the same as the outlookInflation continues to be a budget pressureYork Region will increase water rates by 3.3% annuallyIncludes reserve contributions to support the Asset Management PlanAssessment growth revenue of 1.6% & 1.2%Page 100 of 227 Capital budgetPage 101 of 227 November 5, 2024 2025 - 2026 Budget20Proposed Capital Budget AuthorityPage4-3Asset Management 62,360.8 85,764.9 23,404.2 11,501.4 22,943.8 45,427.5 5,892.3Growth & New 116,544.1 122,760.2 6,216.1 76,666.1 27,833.5 18,016.6 244.0Studies & Other 4,133.4 5,383.4 1,250.0 1,732.0 1,567.8 1,893.6 190.0Approved Budget183,038.3 213,908.5 30,870.2 89,899.5 52,345.1 65,337.6 6,326.3* Includes all active project budgets, adjustments and new budget commitments($000s)Previously Approved Budget2025 Budget Capital Budget Authority Cash FlowCapital Budget Authority*Budget Change2026+Actuals to Dec/232024Forecast2025Page 102 of 227 November 5, 2024 2025 - 2026 Budget21The plan is $67M higher this year2024 10-Year Plan $304.2M2025 10-Year Plan $371.2MPage4-665.4 31.1 33.0 32.5 23.9 37.7 25.3 24.8 26.2 4.4 65.329.927.326.529.536.341.144.633.037.6-$20M$40M$60M$80M$100M2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 20342024 Capital Budget2025 Capital BudgetForecastPage 103 of 227 November 5, 2024 2025 - 2026 Budget22Asset management and growth make up most of the 10-year capital planPage4-72025 2026 2027 2028 2029 2030 2031 2032 2033 2034Studies & Other1.9M 1.5M 0.7M 0.5M 0.4M 0.6M 0.8M 0.2M 0.3M -Growth & New18.0M 4.6M 5.1M 5.5M 6.3M 0.7M 5.6M 11.1M 2.0M 0.7MAsset Management45.4M 23.7M 21.5M 20.5M 22.7M 34.9M 34.7M 33.3M 30.8M 36.9MTotal65.3M 29.9M 27.3M 26.5M 29.5M 36.3M 41.1M 44.6M 33.0M 37.6M$65.3M$29.9M$27.3M$26.5M$29.5M$36.3M$41.1M$44.6M$33.0M$37.6M-20.0M40.0M60.0M80.0MPage 104 of 227 November 5, 2024 2025 - 2026 Budget23Core Assets ValuationPage 105 of 227 November 5, 2024 2025 - 2026 Budget24$30.9M of new Capital Budget Authority is proposedLarger projects with capital budget authority include:•$11.5M roads program•$2.1M parks program•$1.8M storm sewer program•$1.7M facilities program•$1.5M fleet programPage4-2Page 106 of 227 November 5, 2024 2025 - 2026 Budget25Capital Programs for all Asset Management ProjectsAsset Management Capital ProgramsFacilities 5,387.0 7,037.0 1,650.0 1,247.9 1,279.4 4,509.7 -Community Programs 283.4 656.4 373.0 66.9 58.5 531.0 -Fleet 1,452.5 2,987.5 1,535.0 37.7 1,414.8 800.0 735.0Parks 3,811.2 5,928.9 2,117.7 531.1 1,711.0 3,686.8 -Public Works 2,102.3 3,195.0 1,092.7 134.6 622.5 2,437.8 -Finance 8,672.8 10,622.8 1,950.0 5,988.4 1,502.9 1,731.5 1,400.0IT Services 2,593.5 3,484.5 891.0 538.0 810.5 1,738.0 398.0Roads 27,487.2 38,937.8 11,450.6 781.0 15,166.0 22,690.8 300.0Storm Sewer 5,313.0 7,107.2 1,794.2 71.2 70.0 5,674.0 1,292.0Water Wastewater 2,857.2 3,282.2 425.0 - 150.0 1,390.0 1,742.2Approved59,960.2 83,239.4 23,279.2 9,396.7 22,785.7 45,189.7 5,867.3* Includes all active project budgets, adjustments and new budget commitments2026+($000s)Previously Approved Budget2025 Budget Capital Budget Authority Cash FlowCapital Budget Authority*Budget ChangeActuals to Dec/232024Forecast2025Page4-8Page 107 of 227 Reserve and debtmanagementPage 108 of 227 November 5, 2024 2025 - 2026 Budget2710-year capital reserve balancesPage5-4-$20M$40M$60M$80M$100M$120M$140M2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Reserve TotalRate ReservesHydro ReserveCash-In-Lieu ParkLandDevelopmentCharge ReserveTax LevyReservesPage 109 of 227 November 5, 2024 2025 - 2026 Budget28Unfunded Capital Projects 10-year capital plan, includes a new “unfunded” category for capital projects:Cousins Drive pedestrian underpassUnderpass development north of St. John’s Sideroad at Yonge StreetPromenade public parking solutionGrade-separated crossing at Bayview/Rickard, Elderberry and at Beacon HallThese projects are partially funded by DC’s. However, the funds for the non-DC funded portion are not available.Page 110 of 227 November 5, 2024 2025 - 2026 Budget29Debt repayment in the 10-year planPage5-11-$0.2M$0.4M$0.6M$0.8M$1.0M$1.2M$1.4M$1.6M$1.8M$2.0M2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034Debt RepaymentTotalDevelopmentChargeTax LevyUser FeePage 111 of 227 November 5, 2024 2025 - 2026 Budget30Fiscal Strategy and the budgetCapital planning Identifying future asset management needs over the long-termReserve management Increasing reserve contributions to asset management to support service levelsDebt management Managing the timing difference between growth revenues and capital constructionRevenue management Managing a levy increase below inflation and mitigating budget pressuresPage 112 of 227 Next stepsPage 113 of 227 Budget timelineNovember 5, 2024 2025 - 2026 Budget 32Budget PublishedOct 29Budget Published30 Day Review Period StartsCouncil Review PeriodNov 5Budget PresentationNov 11Town DepartmentsNov 18Community PartnersNov 21Amendments Due to ClerkNov 25Council AmendmentsIf no amendmentsBudget is adopted Mayor Veto Period10 Days MaxMayoral DeclarationIf no vetoBudget is adopted Council Veto Review15 Days MaxCouncil MeetingPage 114 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -051 Subject: Water Meter Replacement Program Contract Prepared by: Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting & Revenue Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-051 be received; and 2. That WAMCO be awarded the contract for replacement of residential water meters for five years at a total cost of $1,900,000 excluding taxes under the single source provisions of the Procurement By-law. Executive Summary To seek Council’s approval for the Town to enter into a five-year non-standard procurement contract with WAMCO for the delivery and installation of water meter replacements for capital project AM-F-0012.  Water meter replacements are required to ensure optimal meter performance  The replacement of the Town’s aging water meters will also allow for the possibility of significantly enhancing the level of services that can be provided to residents  WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment that the Town of Aurora uses Background The Town is committed to the proper asset management of its inventory of water meters The Town began replacing in-service water meters in the early 1990’s. The water meter replacement program was reinforced by a study undertook in in 2014 which recommended a perpetual meter replacement program to proactively replace the Page 115 of 227 November 5, 2024 2 of 4 Report No. FIN24-051 Town’s meters rather than waiting for them to fail and water losses to increase and improving the average meter age within the Town. The new meters are capable of providing more accurate daily reads and far more innovative ways to receive reading data. Analysis Water meter replacements are required to ensure optimal meter performance In 2014 the Town’s supporting business case recommended changing out the Town’s residential water meters. In a 2017 report, it was recommended that residential water meters should continue to be replaced until 2026, at which time the replacement rate could be reduced to a rate which would ensure that residential water meters are replaced every 20 years. The replacement of the Town’s aging water meters will also allow for the possibility of significantly enhancing the level of services that can be provided to residents The Sensus meter that the Town has been installing includes technology which will enable the Town to significantly enhance the level of service provided to residents. These service enhancements include close to real-time monitoring of water consumption, alerts of abnormal water usage to both Town staff and residents, greatly enhanced analytical and reporting, and an enriched online self-service and e-commerce features to name a few. This aligns with the Town’s investment in the automated water meter reading infrastructure implementation that is currently underway and expected to be completed in 2025. WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment that the Town of Aurora uses WAMCO is the designated area distributor for Sensus meters which is the only brand of water meter equipment that the Town of Aurora uses. The Town has already made a significant commitment to the installation of Sensus meters through previous meter replacements over the past 10 years. For the Town to maximize efficiencies and achieve service enhancements, the installation of Sensus will need to continue. Consequently, it is recommended that this new contract be awarded to the designated area distributor for Sensus meters being WAMCO. All of the Town’s water meter are Sensus and need to remain as such to support the functionality of the automated water meter technology that is currently being implemented. Page 116 of 227 November 5, 2024 3 of 4 Report No. FIN24-051 Advisory Committee Review There is no advisory committee related to the rate program. Legal Considerations The Town’s Procurement By-law requires that single source awards over $250,000 be approved by Council in order for staff to proceed with the proposed procurement. An agreement will be entered into with WAMCO for the services and will be reviewed by Legal Services. Financial Implications This contract is in support of the Town’s continued water meter replacement program. A new capital project AM-F-0012 has been included in the 2025 capital budget with a total budget authority request of $1,900,000. The current water meter replacement project’s budget authority will be fully spent at the end of 2024 and the project will be closed at this time. All water meter replacement costs are fully funded from the Water Reserve for which sufficient funding is available to fund the requested 2025 capital budget authority. The cost per residential meter for this program is quoted at $396 excluding taxes, for the 5/8” meter mainly used by the Town. This increase of $36 from the 2020 agreement is due to the increase in the U.S. exchange rate and delivery costs over the years. Communications Considerations There are no communications considerations related to this report. Climate Change Considerations New water meters support the automated read and have more precise water measurement of usage which together will enable residents to better monitor their usage and get notifications of leaks which will improve water conservation. The technology attached to the water meters (MXUs) will enable the Town to read the meters without having to an individual drive to each residence for manual reads. Page 117 of 227 November 5, 2024 4 of 4 Report No. FIN24-051 Link to Strategic Plan Supports the community objective to invest in sustainable infrastructure. Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions The annual residential water meter replacement program has been ongoing for 10 years with about 11,000 of the approximate 18,000 meters having now been replaced. The replacement of aging meters ensures that customers are billed for only the water that they consume, and that this infrastructure is of exceptional quality and supportive of technological growth. In addition, the continued replacement of the Town’s water meters with the Sensus meters will enable the Town to offer significant service level enhancements to its residential users should it desire to do so. To continue the programs, it is recommended that a five-year contract be awarded to WAMCO as a single source contract with a total amount of $1,900,000 excluding taxes. Attachments None Previous Reports FS19-040 Water Meter Replacement Program Contract December 3, 2019 Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 118 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -052 Subject: Tax Sale Process Prepared by: Elizabeth Adams-Quattrociocchi, Manager, Financial Reporting and Revenue Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-052 be received for information. Executive Summary As property taxes are the largest source of revenue supporting the Town’s operations, this report is to provide Council information about collection processes available to the Town that are within the legislation of the Municipal Act. The Town plans to commence consistent application of the tax registration and tax sale legislation through a documented process in an effort to decrease property tax arrears balances.  The Town actively keeps residents informed of the status of their property tax account  The Town will continually review property tax collection processes to actively manage outstanding property tax levies  The Town will follow a six-stage process, the final stage being a tax sale  Staff plan to actively review property tax accounts and commence the tax sale process for qualified properties Background The Municipal Act, 2001, and Ontario Regulation 181/03 (the “Municipality Tax Sales Rules”) govern the circumstances under which a property may be sold by the Town. The Page 119 of 227 November 5, 2024 2 of 8 Report No. FIN24-052 Town may register a Tax Arrears Certificate against a title if the property taxes remain unpaid for the two years prior to January 1 of any year. This applies to both residential and non-residential classes of properties. The Town’s most recent policy titled, Property Tax Collection Procedures, was last updated January 1, 2019. Post the approval of this policy, the Town has not proceeded with the tax sale process for any of the eligible properties mainly because of the pandemic. Finance plans to update this policy to accurately reflect the steps detailed within this report. Tax registration is a set of procedures that must be followed before a property can be advertised for tax sale. Practices demonstrated by multiple municipalities across Ontario show indications that in most cases tax registration does not result in a tax sale; instead, it results in property owners finding the means to pay tax arrears in full within one year. Analysis The Town actively keeps residents informed of the status of their property tax account Property tax bills are mailed out to all residents twice a year, first through the interim bills and second through the final bills. The bills detail the current year levy and include overdue balances of any unpaid bills and applicable interest charges that resulted from the overdue balances. Instalment dates for current year bills are in February, April, July and September. After each instalment date, the Town issues Reminder Notices for all property tax accounts that have an overdue balance, the balance may consist of any combination of current year taxes, prior year taxes, interest and eligible charges transferred to the property tax account. In 2022, Finance initiated a collection process by sending additional notices twice a year, in late spring and early fall. These notices explained that the property tax outstanding balance made the property eligible for property tax sale. In these notices the Town encouraged residents to contact the Finance department to set up payment plans in order to actively demonstrate commitment to reduce the overdue balance. This initiative was paused in 2023 during the implementation of the new financial system and is set to recommence in late fall of 2024. Page 120 of 227 November 5, 2024 3 of 8 Report No. FIN24-052 The Town will continually review property tax collection processes to actively manage outstanding property tax levies The Town reviews all accounts in arrears and sends out collection notices following the interim and final billings (spring and fall). Additional attempts will be made to contact accounts in arrears that are identified to have significant balances, residential properties with balances above $10,000 and non-residential properties with balances above $25,000. Arrears accounts on active payment plans will be reviewed to ensure the payments are essentially bringing down the balance of the account to a current position. If not, the Town will contact the property owner informing them they are required to increase the amount of their payments. Properties that reach the third year of arrears will be subject to a final notice collection letter that will advise the property owner of the potential for tax proceedings. The notification will request full payment or specified payment arrangement. The Town will send this letter in the fall of each calendar year. Properties that reach the start of fourth year of arrears will be subject to tax sale proceedings that will commence on January 1 of the fourth year. The Town will conduct a title search to identify all registered mortgages, interested parties and any outstanding liens. Notices will be sent to all identified parties, in many cases this step can result in the arrears being paid often by the mortgage company. In cases of nonpayment, a notice tax sale registration will be sent to the property owner. If the owner contacts the Town at this stage, the Town will consider allowing the owner to enter into a payment agreement limited to twenty-four months or less. Properties ready for tax sale registration will be recommended by Finance to the executive leadership team to proceed with tax sale registration. The Town will follow a six-stage process, the final stage being tax sale The Town plans to engage Realtax to conduct tax sale registration and tax sale proceedings for eligible arrears property tax accounts. The following are the stages of the proceedings that will be conducted by Realtax: Stage one will be a title search and a corporation search using the information about the property in question from the assessment roll. The title search will reveal the legal description of the property, owners, mortgage companies, liens and any other security on the property. Page 121 of 227 November 5, 2024 4 of 8 Report No. FIN24-052 Stage two will initiate a tax arrears certificate that will be signed by the Treasurer and registered on title at the land registry office. Once a tax arrears certificate is registered on title, the Town can no longer accept any partial payments on the account. In order to discharge the registered lien on title, the cancellation price must be paid. Property owners are given a one-year redemption period in which they may pay the cancellation price to avoid the property from proceeding to tax sale. The tax registration ends when someone pays the cancellation price. In stage three, a notice of registration of tax arrears, commonly referred to as a first notice, is prepared and signed by the Treasurer. In the case of multiple owners for one property, each owner will receive a signed notice. Following the sending of the first notice, the Treasurer must then sign a Treasurer’s Statutory Declaration which sets out whom final notices were sent to and on what date. Stage four occurs between 280 and 310 days after the tax arrears certificate was registered, whereby the treasurer will sign and issue a final notice to all interested parties. Following the final notice, the treasurer must then sign a treasurer’s statutory declaration that sets out to whom the final notices were sent and on what date. In stage five, the property will be advertised for tax sale if the cancellation price is not paid within one year of the tax arrears certificate. Finance will prepare a tax sale authorization inventory which will be presented to Council recommending approval to proceed with a tax sale. Council will review and, if approved, the Town will proceed with the tax sale. In stage six, the Treasurer will conduct the tax sale by way of public tender. Figure 1 illustrates the steps of the tax sale process in a flow chart. Page 122 of 227 November 5, 2024 5 of 8 Report No. FIN24-052 Page 123 of 227 November 5, 2024 6 of 8 Report No. FIN24-052 Staff plan to actively review property tax accounts and commence the tax sale process for qualified properties The tax sale process will commence in the second quarter of 2025. Preliminary collections notices to property owners will be the first stage along with engaging Realtax. Secondly, the list of qualifying properties will be developed. It is expected that if the 2025 collection activities are not successful, the Town will proceed with tax sales of properties in 2026. Advisory Committee Review There is no advisory committee related to the rate program. Legal Considerations A documented tax sale process establishes a transparent and fair process for dealing with delinquent tax accounts and increases compliance with legislated timelines. In addition, it assists the Town in managing financial risk by minimizing budget shortfalls due to tax delinquency and it encourages taxpayer compliance. Any updates to the Property Tax Collection Procedures policy will be reviewed by key staff, the Corporate Management Team and the Executive Leadership Team in accordance with the Town’s policy program. The stages mentioned in this report are consistent with the process required under the Municipality Tax Sales Rules. Financial Implications The Town has approximately 153 property tax accounts with arrears balances that are three years overdue amounting to a balance $2.6 million. In addition, the Town has 135 property tax accounts with arrear balances that are two years overdue amounting to a balance of $500,000. Tax registration and tax sale initiatives would allow the Town to improve collections increasing cash flows. Increasing cash on hand allows the Town to utilize investment opportunities and potentially increase investment income. The Town applies a rate of 1.25 per cent to all overdue property taxes on a monthly basis, the current average monthly interest revenue is approximately $160,000. Successful collection activities should reduce the arrear balances which would result in lower interest revenue from overdue property tax bills. Page 124 of 227 November 5, 2024 7 of 8 Report No. FIN24-052 The engagement of Realtax will have no financial impact on the Town. The cost of the service is added to the applicable property tax account and will either be collected from the property owner or included in the minimum value of the tax sale. Communications Considerations The information in this report will be posted online for residents. Communications will work with Finance to ensure the policy and tax sale process is clear and posted online. Climate Change Considerations The recommendations from this report do not directly impact greenhouse gas emissions or climate change adaptation. Link to Strategic Plan Supports the guiding principle of leadership in corporate and financial management. Alternative(s) to the Recommendation 1. Do not proceed with tax sale registration and tax sale proceedings. Conclusions Recommendation that Finance proceeds with tax registration and tax sale within the limits of the Municipality Tax Sales Rules commencing with eligible properties that have the largest arrears balance. The Town will update the applicable policy to support the process that will be actively implemented. Attachments None Previous Reports None Page 125 of 227 November 5, 2024 8 of 8 Report No. FIN24-052 Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 126 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. FIN24 -055 Subject: Community Partner Reserve Management Policy Prepared by: Sandeep Dhillon, Senior Advisor, Financial Management Department: Finance Date: November 5, 2024 Recommendation 1. That Report No. FIN24-055 be received; and 2. That the Town’s Community Partner Reserve Management Policy be approved. Executive Summary This report highlights the significance of a Reserve Management Policy for the Town’s Community Partners to maintain financial sustainability and proactive financial management. The policy outlines the financial guidelines and controls for the administration of Town's Community Partners reserves. The policy defines that through the management of Community partners reserves, Town can determine if grant recipients demonstrate the true need for Town’s funds.  The Community Partner Reserve Management Policy outlines the guidelines and controls for the creation and management of reserves  Community Partners should set aside enough operating reserves to fund no more than 12 months of regular operations  Audited financial statements must be provided by community partners with revenue exceeding $250,000 Background Currently, the Town’s Community Partners manage their own reserves and provide an update to the Town on the reserve balance as part of the annual budget process. Page 127 of 227 November 5, 2024 2 of 5 Report No. FIN24-055 However, a need to establish Reserve Management Policy for the Town’s Community partners was identified during the 2024 Budget approval process. The policy was developed and was presented to Finance Advisory Committee as well as shared with the community partners for their respective review and feedback. As per the feedback received from the Community Partners, the target balance for the general operating reserve should be equivalent to the cost of its operations for a period of 12 months instead of six months. Also, the definition of ‘operating reserves’ in the policy was updated so that it does not include ‘program specific reserves’ or ‘specifically directed or endowed funds’. Analysis The Community Partner Reserve Management Policy outlines the guidelines and controls for the creation and management of reserves The purpose of the reserve management policy is to establish financial guidelines and appropriate controls for the administration and management of reserves. This policy provides regulations and guidelines on the objectives, standards of care, reporting requirements and responsibilities for the creation and management of reserves. The objectives of the reserves management policy are stated below:  Classification of type of reserves maintained by a Community Partner  Guidelines associated with the creation of reserves  Recommended guidelines for the management of reserves such as: o Contributions to/withdrawal from reserves o Temporary interfund lending between reserves o Closing of reserves o Management of annual surplus/deficit  Roles and responsibilities of Town staff, Community Partner and Council members  Reporting and adherence to the guidelines of the reserve policy Community Partners should set aside enough operating reserves to fund no more than 12 months of regular operations Any applicable net operating budget surplus should be contributed to an operating reserve until its balance reaches the recommended target amount equivalent to the cost of the community partner’s operations for a period of 12 months. The recommended Page 128 of 227 November 5, 2024 3 of 5 Report No. FIN24-055 guideline for operating reserve target balance aligns with Ontario Trillium Foundation financial policies for their grant recipients. Once the recommended reserve ceiling has been met, any excess proceeds over and above this amount should be applied against the community partner’s identified operating requisition amount from the Town for the following year. A Community Partner may request an exception to this requirement supported by sufficient detail. For example, a partner requires the reallocation of all or a portion of its excess revenue from operations in support of future unfunded asset management obligations. Audited financial statements must be provided by community partners with revenue exceeding $250,000 Community Partners with annual revenue exceeding $250,000 must provide audited Financial Statements and where it is required by legislation. Community partners who are not required to provide audited statements may be subject to further reviews by Town staff. Annually, Town staff will review applicable community partner operating reserve balances to confirm if they exceed this policy’s recommended target. Any identified excess amount would then be applied against the partner’s approved following year operating requisition. The financial statements must be provided by the Community Partners prior to submission and approval of upcoming budget Advisory Committee Review Finance Advisory Committee reviewed the draft Community Partner Reserve Policy at its June 11th, 2024, meeting. Legal Considerations A Community Partner Reserve Management Policy is an important element of managing risk by ensuring reserves are managed appropriately, mitigating potential financial and reputational risks. This policy has been reviewed by key staff, the Corporate Management and the Executive Leadership Teams in accordance with the Town’s policy program. Page 129 of 227 November 5, 2024 4 of 5 Report No. FIN24-055 Financial Implications There are no direct financial implications from this report. However, when Community Partner’s reserve balance exceeds the recommended operating reserve target only a net amount will be paid to the Community Partner. This will result in an operating budget variance and contribute to the Town’s surplus for the fiscal year. Communications Considerations The Town will inform the public about the information contained in this report by posting it to the Town’s website. Climate Change Considerations The recommendations from this report does not impact greenhouse gas emissions or impact climate change adaptation. Link to Strategic Plan The Community Partner Reserve Management Policy supports all aspects of the strategic plan. Specifically, this report supports the Plan principles of Leadership in Corporate and Financial Management, Leveraging Partnerships, and Progressive Corporate Excellence and Continuous Improvement. Alternative(s) to the Recommendation 1. Council provide direction. Conclusions The Community Partner Reserve Management Policy provides the financial framework to ensure Town can assess the financial health and need of the Community Partner grant requested annually. If Community Partners operating reserve balance have funds, which are more than 12 months of operating expenses, then the payment of the grant to the Community Partners will consider this, and only the net amount will be paid. Attachments Attachment 1 - Community Partner Reserve Management Policy Page 130 of 227 November 5, 2024 5 of 5 Report No. FIN24-055 Attachment 2 - Motion for the creation of Reserve Policy for Community Partners Previous Reports FAC Memorandum, Community Partner Reserve Management Policy, June 11, 2024 Pre-submission Review Agenda Management Team review on October 10, 2024 Approvals Approved by Rachel Wainwright-van Kessel, CPA, CMA, Director, Finance Approved by Doug Nadorozny, Chief Administrative Officer Page 131 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Community Partner Reserve Management Policy Contact: Senior Financial Management Advisor, Finance Approval Authority: Council Effective: November 26, 2024 Revised: November 26, 2027 ______________________________________________________________________________________ Community Partner Reserve Management Policy Purpose The purpose of the Community Partner Reserve Management Policy is to establish financial guidelines and appropriate controls for the administration of Town of Aurora Community Partner reserves. This policy provides regulations and guidelines for appropriate reserve balances that ensure financial stability, reporting requirements and for the management of any excess reserve balance of the Town’s Community Partners reserves. Scope The scope of this policy applies to Town’s Community Partners which receive a budget allocation from the Town with the exception to the Central York Fire Services and Aurora Public Library as this relationship is already governed by an existing comprehensive agreement with the Town of Aurora. Definitions Annual Surplus: The excess of revenues over expenses in a given year. Community Partner: Aurora’s Community Partners which are provided operating budget funding, include: •Aurora Business Improvement Area •Aurora Cultural Centre •Aurora Historical Society •Aurora Sport Hall of Fame •Aurora Economic Development Corporation •Sport Aurora Attachment 1 Page 132 of 227 2 Reserve Funds: Funds that have been set aside for a specific future event either pursuant to a by-law of the municipality, a decision by a Community Partner board, a contractual obligation, or a requirement of provincial legislation. Reserve funds are either “discretionary” being those set aside by a Community Partner board of its own volition or “statutory” or “obligatory” requirement for a specific intent. Operating Stabilization/Contingency Reserve: Funds set aside to pay for the temporary revenue shortfalls or unforeseen expenditures caused by significant fluctuations in the economy and provide contingency funds for a range of different contingent or unknown liabilities. Capital Reserve Fund: Dedicated funds in support of Community Partner capital expenditure needs such as capital asset rehabilitation and replacement or for future growth needs. Policy Reserves play a vital role in maintaining financial sustainability for the Town’s Community Partner’s financial health. Reserves may be established in support of dedicated or specific organizational activities or used in support of broader financial needs. Reserves play a key role in the management of unexpected economic impacts to a Community Partner’s operating budget when required. Operating budget stabilization reserves are meant to pay for budget short-falls arising from unplanned reductions in planned revenues or unexpected expenses. By taking a long-term view of reserves, Community Partners are able to determine their necessary annual reserve contributions to ensure future asset management capital plan needs are met, while minimizing the annual operating impact. This policy outlines the following guidelines and appropriate controls for the administration of Community Partner reserves. Types of Reserves Operating Reserves Community Partner operating stabilization/contingency reserve are funds set aside to pay for the temporary revenue shortfalls or unforeseen expenditures. Reserves of this nature provide contingency funds for a range of different contingent or unknown liabilities. As a best practice, a Community Partner should set aside enough operating reserves to fund no more than 12 months of regular operations. Capital Reserves Capital reserves are funds set aside to pay for the future capital needs of a Community Partner for physical assets, such as a equipment, vehicle or buildings etc. Page 133 of 227 3 A Community Partner should assess their unique needs and plan for both expected and unexpected replacement costs. This strategic financial stewardship brings stability and decreases stress on both Community Partners and the Town of Aurora. A community partner’s need for a capital reserve will be determined by the nature and extent of their capital asset holdings. Program Specific Reserves Program specific reserves or specially directed or endowed funds are established for specific planned projects, program or initiaves. If a Community Partner receives restricted funding in the form of a grant or donations for specific purposes then those funds should be set aside and retained in such restricted reserve account as required. A Community Partner should assess the unique requirements of any such grant or donation when establishing program specific reserves. Establishing Reserves A new reserve should only be established if it cannot be accommodated within an existing Community Partner reserve and/or all other possible alternatives have already been considered. All Community Partner reserves need to be approved by their respective board. The Town should be notified of all additions to a Community Partner’s reserve framework over the past 12 months as part of the annual budget process. The reserve notification should include the reserve name, the board’s resolution to create the reserve, and include a financial plan which identifies the target funding level (if applicable), funding sources and projected disbursements (when practicable) to meet planned future obligations, and other relevant information, where applicable. In consideration of the administrative workload, a Community Partner should strive to minimize the number of reserves. Closing Reserves Should a Community Partner close a reserve, the Town should be notified of this decision as part of the annual budget process as well. The notification should include the name of the reserve closed, the board’s resolution, the reason for closure, as well as how any remaining reserve balance was dissolved. Inter-fund lending Community Partner temporary inter-fund lending between reserves is permitted to temporarily finance capital expenditures or operating cash flow deficiencies to avoid external temporary borrowing costs. However, the following conditions must be met: • Borrowing will not adversely affect the intended purpose of the reserve; Page 134 of 227 4 • A plan to repay the reserve within a reasonable timeframe, based on the nature of the loan and ability to repay is required; Contributions to/withdrawals from Reserves All contributions to and/or withdrawals from reserves shall be approved by each applicable Community Partner board. A record of all reserve transfers should be maintained by each Community Partner. If applicable, a Community Partner should include any planned contributions to reserves as part of its annual operating budget. Annual Surplus/Deficit The primary funding source of an operating reserve are operating budget general surpluses. Should a Community Partner have an established operating/contingency reserve, any operating budget general surpluses should be contributed to this reserve until such point its balance reaches the recommended target balance equivalent to cost of its operations for a period of 12 months. Once the recommended operating/contingency reserve ceiling has been met, any excess proceeds over and above this amount should be applied against the Community Partner’s identified operating requisition amount from the Town for the following year at the time of payment. In an instance where there are excess proceeds to be applied towards the next year’s requisition, the Town pay the net applicable balance. An exception to this would be if the Community Partner has future unfunded asset management obligations. However, a record of this board decision should be maintained. Responsibilities Council Council shall: • Receive an update of Community Partner reserve balance(s) continuity and framework decisions and offer feedback, if necessary • Reserve the right to overrule a Community Partner board reserve creation or reserve management strategy. Community Partner • Overall responsibility for the management of reserves. • Accurate reporting of reserve continuity balances and recent reserve framwork change decisions to the Town of Aurora. • Comply with the guidelines as outlined in the Community Partner Reserve Management policy for the management of reserves. Page 135 of 227 5 • On an annual basis will provide an updated reserve balance continuity and record of reserve framework change decision summary to the Treasurer at the Town of Aurora. Town of Aurora, Treasurer • On an annual basis will undertake a review of each community partner’s updated reserve balance continuity and record of reserve framework change decision summary. • Will determine if there are any excess proceeds within applicable Community Partner operating reserves to be applied toward the upcoming year’s requisition. • Provide a summary of Community Partner reserve balance continuities and record of reserve framework decisions to the Finance Advisory Committee annually. • Ensure Community Partner overall compliance with this policy. Monitoring and Compliance The implementation of the Community Partner Reserve Management Policy should be monitored through: • Annual updates to Council of each Community Partner’s reserve structure; as well as annual updates on each reserve’s activity over the course of the past year. • Annual Financial Statements: A Community Partner with an annual revenue exceeding $250,000 must provide audited Financial Statements and those where it is required by legislation. Those not required to provide audited statement may be subject to further reviews by Town staff. • As part of Finance Advisory Committee reviews of a Community Partner’s financial health, the Finance Advisory Committee (FAC) will have the opportunity to discuss in detail established board reserve strategies, and other best practices as they align with this policy and its regulations. • Staff will monitor Community Partner compliance with this policy on an ongoing basis. References • Fiscal Strategy Review Timeline This policy will be reviewed 4 years after the initial approval date. Page 136 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Notice of Motion Mayor’s Office _______________________________________________________________________________________ Re: Development of Policy for Community Partner Reserve Funds To: Members of Council From: Mayor Tom Mrakas Date: December 5, 2023 _______________________________________________________________________________________ Whereas the prudent management of financial resources is crucial for the sustained well-being of the Town and its community partners; and Whereas the establishment of clear and transparent criteria for determining reasonable reserve amounts is essential to ensure financial stability and responsible fiscal practices; and Whereas the effective management of reserves contributes to the overall financial health and resilience of both the Town and its community partners; and Whereas a well-defined policy will provide guidance on the appropriate levels of reserves necessary to meet the needs and obligations of the Town’s community partners; and Whereas the development of a policy will enhance accountability and transparency in financial matters, fostering trust among stakeholders; and Whereas it is in the best interest of the Town and its community partners to proactively manage and monitor reserve balances to avoid any potential negative financial implications; 1.Now Therefore Be It Hereby Resolved That the Treasurer be directed to report back with a proposed policy outlining the criteria for determining reasonable reserve amounts for the Town’s community partners; and 2.Be It Further Resolved That the Treasurer is tasked with proposing strategies on how to effectively manage any amount in excess of the reasonable reserve balance, ensuring fiscal prudence and responsible financial governance. Attachment 2 Page 137 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. OPS 2 4 -0 23 Subject: Aurora Forest Study Policy Updates Prepared by: Matthew Volpintesta, Manager Parks and Fleet Department: Operational Services Date: November 5, 2024 Recommendation 1. That Report No. OPS24-023 be received; and 2. That staff be directed to review and propose updates to the Private Tree Protection By-Law (By-law No. 5850-16) and associated compensation policies. Executive Summary This report provides information on the recommendations in the Urban Forest Study that were endorsed in principle by Council in early 2024. It explores alignment with other policies and studies, feasibility of implementation, timelines, and future operational and capital budgetary implications where applicable.  The Town’s Urban Forest Study (2024) provided 36 recommendations and a Council recommendation to increase the Town canopy target to 40 per cent coverage by 2034.  The Town actively manages the urban forest through several projects and programs, including invasive species management, tree planting and habitat enhancement through naturalization projects. This includes overseeing private tree protection, compensation and replacement, as well as development review.  Staff recommend short-term and long-term policy updates to the Private Tree Protection By-Law, Tree Removal/Pruning and Compensation Policy, and boulevard tree planting and maintenance practices.  Town staff will seek feedback and incorporate recommendations from the community and partners including conservation authorities through Engage Aurora. Page 138 of 227 November 5, 2024 2 of 9 Report No. OPS24-023  Town staff will review operational budget and staff capacity with a three-to five- year outlook, and beyond, to ensure resources are available to support implementation of the priority recommendations. Background The Town’s Urban Forest Study (2024) provided 36 recommendations and a Council recommendation to increase the Town canopy target to 40 per cent coverage by 2034. The 2024 Urban Forest study, prepared by the Toronto and Region Conservation Authority (TRCA), outlines 36 recommendations, categorized into three priority levels. Approved by Council on February 6, 2024, the Study includes a motion to target canopy cover by 2035 (Recommendation #2, Aurora Urban Forest Study 2024). Aurora’s urban forest holds an ecological, social and financial value, with a replacement value of $66.4 million in 2024 as identified within the 2024 Natural Capital Asset Management Plan. The 2024 update to the Urban Forest Study was the second iteration of the data collected first in 2013 which served as a baseline. To track progress, study partners committed to conducting sample-based field surveys, done over a ten-year period. Quantify current species composition, size and condition of Aurora’s Forest. To meet or exceed the 40 per cent canopy cover target proposed by 2034, staff are in alignment with each of the endorsed recommendations. Of the 36 recommendations, the following are high priority, targeted for implementation within a three-to-five-year window.  As part of an update to the Town’s Urban Forest Management Plan, the Town will review and update its urban forest policies such as landscape design standards, tree compensation policies, and addressing canopy targets, species diversity, forest health, invasive species soil conservation, and climate resilience.  Continue to tree planting, pruning and replacement across municipal properties. Evaluate planting and maintenance budgets regularly as the Town grows and assumes responsibility for new roads, parks, and facilities.  Maintain a diverse tree population in intensively managed urban areas. Set a long-term goal for no single species to make up more than 5 per cent, no genus more than 10 per cent and no family more than 20 per cent of the tree populations, both town-wide and in each neighbourhood. Page 139 of 227 November 5, 2024 3 of 9 Report No. OPS24-023  Utilize native and appropriate non-native, non-invasive planting stock, increasing genetic diversity of tree populations following Ontario Tree Seed Transfer Policy. Consider integrating seed zone contract requirements to ensure planting stock are selected from appropriate seed zones tolerant of the Town's soil characteristics.  Continue to promote the proportion of large, mature trees across Aurora’s Urban Forest through enforcement of the Private Tree Protection By-law and Tree Removal/Pruning Compensation Policy.  Target removal of high priority invasive plant species at high priority sites following best practices.  Revise the “Tree Planting and Approved Plant List” to remove both Japanese tree lilac and callery pear from the ornamental tree list due to the invasive potential of these species.  Develop a monitoring and action strategy for invasive species, including pests and diseases, and continue taking proactive approaches to address new and emerging invasive species, such as hemlock woolly adelgid and oak wilt.  Continue assessing forest structure, function, and distribution every 10 years through the Urban Forest Studies.  Develop a post-tree planting management and monitoring strategy to complement the tree maintenance program to ensure tree survivorship and mitigate common stressors in the urban environment.  Assess the Town’s current recommended planting list based on the climate vulnerability of each species. Shift recommendations to native and appropriate non-native, non-invasive species that have a higher tolerance and lower vulnerability to climate change impacts.  Begin to integrate green infrastructure into asset management planning, particularly for street trees and other municipal natural assets like woodlands and wetlands. Page 140 of 227 November 5, 2024 4 of 9 Report No. OPS24-023 Analysis The Town actively manages the urban forest through several projects and programs, including invasive species management, tree planting and habitat enhancement through naturalization projects. This includes overseeing private tree protection, compensation and replacement, as well as development review. The Town supports the health of Aurora’s urban forest through both its operating and capital budgets, along with partnerships with environmental groups and conservation authorities. Annual initiatives include planting events, naturalization projects and invasive species removal. As part of our ongoing commitment to the natural environment, staff are continuously looking for opportunities to further naturalize existing parkland. In 2024, the Town partnered with LEAF to plant over 1,000 trees and with the Lake Simcoe Region Conservation Authority (LSRCA) for the Hamilton Park wetland project, adding another 1,000 species of trees and shrubs. Naturalizing parkland reduces mowing needs and improves ecological health. Through our partnerships with the Aurora Arboretum, Ontario Heritage Trust, Case woodlot Guardians, school groups, and our Adopt-a-Park program, the Town is actively working to educate, transform greenspaces and mitigate invasive species such as European buckthorn, phragmites, and garlic mustard. The David Tomlinson Nature Reserve is another successful example of naturalization and habitat enhancement with a focus natural ecology. Street and park trees are maintained on a 7-year cycle, with regular pruning and replacement of dead or dying trees tracked through the Town’s annual tree inventory. The same is true for trees found in parks, within trails and natural heritage systems and Town facilities. Disease, pest, and invasive mitigation impacting Town-owned trees are currently managed through the annual operating budget. Each of these above-mentioned projects are funded through our capital and operating budgets and play an important role in reaching a 35 per cent canopy cover in Aurora. The Town also actively pursues grants and funding programs which support natural ecology restoration, plantings, and invasives removal. Staff recommend short-term and long-term policy updates to the Private Tree Protection By-Law, Tree Removal/Pruning and Compensation Policy, and the boulevard tree planting and maintenance practices. A key practice in which the Town ensures that the urban forest is protected, maintained and expanded, is through the Private Tree Protection By-Law, and Tree Removal/Pruning Page 141 of 227 November 5, 2024 5 of 9 Report No. OPS24-023 and Compensation Policy. Highlighted as a priority recommendation within the 2024 Urban Forest Study, updating these policies is a first and significant step toward achieving our canopy cover targets. Staff propose returning to Council with a report in 2025 outlining options and policy updates to both the Private Tree Protection By-Law and Tree Removal and Compensation policies following a best practice review of municipal policies and gathering community feedback. Staff will seek to enhance measures which will more greatly protect our urban forest, including consideration of lowering the tree removal threshold which triggers a permit and compensation, to one tree, and considerations around trunk size which require a permit and or compensation. This also would include a review of fees to remove trees and ensuring that charges align with regional and provincial municipal counterparts. In 2025, staff will also present programming and policy updates on invasive species management, and landscaping treatments through development review. This will include revising the landscape design guidelines, which focus on tree planting best- practices, design, consideration of soil volume, watering regime, species selection, and spacing within boulevard treatment. A revised planting list is already being implemented in consultation with TRCA, LSRCA, and LEAF as part of ongoing projects and development reviews. Town staff will seek feedback and incorporate recommendations from the community and partners including conservation authorities through Engage Aurora. As part of the Best Practices Review and planned 2025 report with recommended updates to the Private Tree Protection By-Law, and Tree Removal/Pruning and Compensation Policy, staff will use Engage Aurora to seek feedback from the community, development industry, and partner organizations to ensure all perspectives and expert opinions are considered. Town staff will review operational budget and staff capacity with a three-to five-year outlook, and beyond, to ensure resources are available to support implementation of the priority recommendations. To support the updated Private Tree Protection By-Law, and Tree Removal/Pruning and Compensation Policy, staff propose reviewing the Town’s capacity to implement these changes. More specifically, this includes reviewing operational budget needs to ensure funding is keeping pace with canopy growth whilst private and public trees mature as it relates to arboriculture practices, contracted works, replacement plantings and pruning. Page 142 of 227 November 5, 2024 6 of 9 Report No. OPS24-023 To facilitate this work, including maintenance of Town-owned trees, considerations should be made around enhancements to labour force, potentially seeking to input a new or modified staff position which focuses primarily on development review from both a forestry and landscape architecture lens, as well as management of Town-owned tree inventory. Advisory Committee Review Environmental Advisory Committee – Oct 21, 2024: This report detailing the proposed updates and recommended action plan was met with excitement by the committee, with several questions and recommendations for the work being proposed. Discussion began surrounding the timing of the proposed update, being spring 2025. The committee made clear, the importance of ensuring the implementation of tangible performance indicators going forward, such as benchmarking total number of removal permits, and total number of trees planted through compensation. Further, discussion included a recommendation to increase permitting and compensation fees, to deter removals and to recoup costs in alignment with the natural capital asset value, as well as increasing the replacement tree ratios and reducing the minimum required DBH for tree removals. The committee made clear that of the 36 recommendations, the lesser priority targets are not lost and should be explored once the initial goals of the By-law and Policy updates are met. There were also questions around Emerald Ash Borer management, active natural enhancement projects, updates to the landscape design guidelines, plans to incentivise private landowners, and encouragement of partnerships with not-for-profit groups to participant in collaborative planting events. Legal Considerations Forests are valuable resources that provide environmental, economic and social benefits, and their mismanagement can lead to environmental degradation. An effective Private Tree Protection By-law will assist with ensuring compliance with legal requirements, safeguarding environmental and community health, and reducing liability related to property damage or ecological harm. As stated above, staff will bring a further report to Council with recommendations on updating the existing Private Tree Protection By-law. Once the recommendations are approved by Council, a By-law will be brought forward to Council for enactment. Page 143 of 227 November 5, 2024 7 of 9 Report No. OPS24-023 Financial Implications The Town’s recently approved Natural Capital Asset Management, and 10-year capital plans provide resources in support of the Town’s delivery of the Urban Forecast Study’s recommendations. The anticipated financial implications that may result from the above-noted policy reviews are difficult to estimate at this time; however, staff will speak to any resultant financial implications as each updated policy is presented to Council for its review and approval. Communications Considerations To inform the public, this report will be posted on the Town’s website. Further, through the process to consult on proposed updates to the By-Laws and policies described throughout this report, staff will utilize the Engage Aurora website as well as social and digital channels to seek formal comment and feedback. Communications will continue to work with Parks to inform the public about Aurora’s ongoing tree conservation efforts. Climate Change Considerations The recommendations from this report will result in the mitigation of long-term effects to Aurora’s urban canopy, an important carbon sink. The result of protecting the tree canopy on community greenhouse gas emissions are not precisely measurable due to the complex nature of carbon sequestration. In addition, the recommendations from this report will increase the Town’s ability to adapt to a changing climate by decreasing additional stressors to support tree health. With rising temperature trends, windstorms and storm intensity, it’s more important than ever for the Town to protect and restore the Town’s natural heritage, as these changes could cause increased stress on trees. Trees play an important role in mitigating the impacts of a changing climate, from air quality, stormwater management to counteracting the effects of the heat island. The report supports the goals within Aurora urban forest policies and bylaws by protecting the Town’s natural heritage and will only assist in strengthening urban forest policies and cultural practices for the future. This includes supporting the Blue Dot Movement, Corporate Environmental Action Plan, Climate Change Adaption Plan, and Community Energy Plan. Page 144 of 227 November 5, 2024 8 of 9 Report No. OPS24-023 Link to Strategic Plan The second iteration of the Urban Forest Study supports the Strategic Plan Goal of Supporting an Exceptional Quality of Life for All, by encouraging an active and healthy lifestyle. Develop a long-term needs assessment for recreation programs, services and operations to match the evolving needs of the growing and changing population. Alternative(s) to the Recommendation 1. Council to provide alternative recommendation(s). Conclusions To meet a 40 per cent canopy target by 2034, the recommendations within the 2023 Urban Forest Study should be strategically implemented, with appropriate resources over the next 5 to 10 years secured to ensure staff are equipped to support our forest through various recommendations and measures. As such staff are recommending an update to the Private Tree Protection By-Law, and Tree Removal/Pruning and Compensation Policy, as well as proposed updates to the boulevard tree planting and maintenance practices, which will be detailed in a future report to Council. Attachments None. Previous Reports OPS24-001, Urban Forest Study Update, February 6, 2024 PR14-035, Urban Forest Study (UFORE) – July 29, 2014 PR15-026, Urban Forest Management Plan & Policies – November 17, 2015 OPS20-013, Review of Urban Forest Study & Associated Forestry Policies – September 8, 2020 Page 145 of 227 November 5, 2024 9 of 9 Report No. OPS24-023 Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Sara Tienkamp, Director, Operational Services Approved by Doug Nadorozny, Chief Administrative Officer Page 146 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS 2 4 -065 Subject: New Registration By-law for Additional Residential Units in Single Family Dwelling Unit Prepared by: Wm. Jean, Manager – Building Division/CBO Department: Planning and Development Services Date: September 3, 2024 Recommendation 1. That Report No. PDS24-065 be received; and 2. That staff bring forward the Registration By-law for Additional Residential Units (ARUs) to a future Council meeting for enactment. Executive Summary This report provides information on the procedure to be adopted by the Planning and Development Department for the registration of Additional Dwelling Units to permit the use of additional residential units Town-wide within detached, semi-detached, or townhouse units, and within an accessory structure located on the same property. This has the effect of allowing up to three dwelling units per residential lot. The current By- law Number 5429-12, being a By-law to require the registration of Dwelling Units Containing Second Suites (the “Registration By-law”) in the Town of Aurora is to be repealed and replaced.  The existing Registration By-law will be repealed and replaced with the proposed Registration By-law to require the registration of the two Additional Dwelling Units (ARUs) to a single-family dwelling unit to create three dwelling units on a lot.  The proposed Registration By-law will include a section on inspection practices and issuance of Orders for non-compliance. Page 147 of 227 September 3, 2024 2 of 5 Report No. PDS24-065 Background Bill 23, the More Homes Built Faster Act, 2022, received Royal Assent on November 28, 2022. The stated intent of Bill 23 is to implement some of the actions contained in Ontario’s Housing Supply Action Plan, including the building of 1.5 million new homes in the province by 2031. Amongst the legislative changes were those to the Additional Residential Unit provisions of the Planning Act, which had originally been introduced through Bill 108, the More Homes, More Choice Act, 2019. Municipalities are required to permit the use of additional residential units Town-wide within detached, semi- detached, or townhouse units, and within an accessory structure located on the same property. This had the effect of allowing up to three dwelling units per residential lot. The Town of Aurora has permitted Second Units since 2010 subject to the applicable Zoning By-law requirements and the Registration By-law which was amended on August 14, 2012. The Town enforces the Ontario Building Code and has established registration requirements for Additional Residential Units to ensure they are safe, legal and livable. Analysis The existing Registration By-law will be repealed and replaced with the proposed Registration By-law to permit the registration of up to two Additional Dwelling Units (ARUs) on residential parcels to create three dwelling units on a lot. Per Bill 23, Additional Dwelling Units (ARUs) are permitted as-of-right across Ontario, whether or not a municipality adopts an Official Plan Amendment and enacts zoning to recognize these units. As amended by Bill 23, the Planning Act overrides existing zoning bylaws to allow up to three residential units per lot as follows:  Up to three residential units in the primary building, or  Up to two residential units in the primary building and one in an ancillary building or structure The Town established the ARU Registration By-law on August 14, 2012, which requires the registration of second units (Two-Unit Dwellings). The proposed Registration By-law will include the term “Additional Residential Units” (ARUs) which applies to both second and third units within a single-unit dwelling and additional units in an ancillary building. As per Planning Act, the by-law would permit the registration of one ancillary unit, such as a garden suite or a laneway home, with a self-contained residential dwelling unit within an accessory building with its own facilities and sleeping area, to be located at the rear or side yard of a detached, semi-detached, or townhouse dwelling. Page 148 of 227 September 3, 2024 3 of 5 Report No. PDS24-065 The proposed Registration By-law will include a section on inspection practices and issuance of Orders for non-compliance. The Town’s proposed Registration By-law will include a section on inspections and enforcement which was not included in the current Registration By-law. As this by-law would be authorized pursuant to the Municipal Act, the inspection and enforcement practices would be the same as those utilized by the Town with respect to other by-laws authorized by the Municipal Act. It should be noted that while the inspection regulations allow for entry onto the property, it does not allow entry into the building without the owner’s consent. Therefore, the enforcement capabilities of this by-law will be limited. Also, it should be noted that the registration of ARUs is part of the building permit process for the creation of new ARUs. Registration and payment of registration of the ARU accompanies the building permit application. Therefore, it is not anticipated that enforcement for registration will occur. However, in circumstances where there is an illegal ARU and uncooperative landlords, provisions in the by-law could be used for enforcement. Advisory Committee Review Not Applicable Legal Considerations The Town’s current Registration By-law needs to be amended and updated, given the legislative changes allowing for additional units, which override prohibitions in zoning or official plan provisions. The proposed Registration By-law will clarify registration requirements and the Town’s enforcement powers. Generally, it will require that all additional units be properly registered with the Town. Additional units will be required to meet various applicable codes and standards to become registered, with the applicant being required to demonstrate such compliance to the Chief Building Official (“CBO”). The CBO would also have the authority to revoke registration in cases where units are found to no longer meet the applicable requirements or if the information provided is false. Any decisions of the CBO would be final, without a right to appeal. The proposed Registration By-law would be authorized by the Municipal Act, pursuant to the authority to protect persons and property, and to pass by-laws with respect to the health, safety, and well-being of the Town’s residents. The proposed Registration By-law will provide Building Inspectors, as well as Bylaw Officers, with enforcement powers. Page 149 of 227 September 3, 2024 4 of 5 Report No. PDS24-065 However, it should be noted that it will not allow entry into any buildings or dwellings, unless consent is provided by an occupant, which limits the Town’s enforcement capabilities. Financial Implications There are no direct financial implications as a result of this report. Of note as per the current Development Charges Act, 1997, the creation of up to three additional residential units within a single-family dwelling unit, or the creation of up to two residential units within a single-family dwelling unit and one ancillary building or structure, are exempt from development charges. Communications Considerations Staff will update the current Secondary Suites Information Guide for regulations for ADUs for inclusion on the Building Division’s webpage. Climate Change Considerations This report does not impact the Town’s ability to adapt to a changing climate. Link to Strategic Plan This supports the Strategic Goal of Supporting Exceptional Quality of Life Alternative(s) to the Recommendation 1. Council to provide direction. Conclusions On November 28, 2022, Bill 23, which allows for three residential units as of right on a residential property received royal assent. In order to ensure ARUs in the Town are created and legalized in compliance with all regulatory requirements and in consideration of the upward trend of ARU registrations as an affordable housing option, the Building Division will continue to administer a Registration program and the Provincial compliance mandate. The current ARU by-law Page 150 of 227 September 3, 2024 5 of 5 Report No. PDS24-065 needs to be updated and staff is proposing to bring forward a new by-law to address current legislation and enforcement needs. Attachments None Previous Reports N/A Pre-submission Review Agenda Management Team review on August 15, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 151 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 4 -119 Subject: Extension of Approval to Draft Plan of Subdivision Charlieville Developments Limited 45 Tyler Street Lot 26 and Part Lots 24, 25 and 27, Plan 9 File Number: SUB-2015-03 Related File Number: SP-2022-03 Prepared by: Katherine Gatzos, Planner Department: Planning and Development Services Date: November 5, 2024 Recommendation 1. That Report No. PDS24-119 be received; and 2. That the Draft Approval to Plan of Subdivision for 45 Tyler Street, File SUB-2015-03, be extended for one year, with a lapsing date of December 17, 2025. Executive Summary This report seeks Council’s approval to extend the Draft Approval to Plan of Subdivision for Charlieville Developments Limited at 45 Tyler Street for one year, with a lapsing date of December 17, 2025, following this extension in the event that the conditions are not fulfilled, and a final plan is not registered. Background Application History The subject Draft Plan of Subdivision and related Official Plan Amendment and Zoning By-law Amendment were submitted to the Town on June 15, 2015, with a Notice of Complete Application issued on October 1, 2015. The Draft Plan of Subdivision relates to Page 152 of 227 November 5, 2024 2 of 7 Report No. PDS24-119 the creation of one residential block (Block A), three environmental protection blocks (Block B, C and D) and one reserve block (Block E), to facilitate the construction of 70 townhouse units (see Figure 2 – Draft Approved Plan of Subdivision). On May 15, 2016, a Public Planning Meeting was held with respect to the subject applications. In November 2017, Charlieville Developments Limited filed appeals to the Ontario Land Tribunal (OLT) arising from the failure of the Town of Aurora Council to make decisions on the subject Draft Plan of Subdivision and related Official Plan Amendment and Zoning By-law Amendment within the prescribed legislative timelines of the Planning Act. On December 17, 2021, the OLT approved the subject Draft Plan of Subdivis ion and related Official Plan Amendment and Zoning By-law Amendment. The Draft Plan of Subdivision was approved with associated Conditions of Approval (Appendix A), and the applicant continued working with staff to ensure that all conditions are addressed. The applicant has since submitted a Site Plan application (SP-2022-03) to the Town and has been actively working with staff and external agencies to address the final technical details associated with this project. On October 31, 2023, the Town of Aurora finalized and executed a Vegetation Management Agreement and on September 26, 2024, the Lake Simcoe Region Conservation Authority (LSRCA) issued their permits for the interim earthworks. Due to the approaching lapsing draft approval timeframe, the owner requested an extension of the Draft Plan Approval and conditions to allow for additional time to clear the conditions of approval and execute the development agreement for the proposed development. The letter (attached to this report as Schedule ‘B’) describes the progress the applicant has made towards satisfying the draft plan conditions to date as well as the work still requiring completion. Location / Land Use The subject property, municipally known as 45 Tyler Street, is located south of Wellington Street West, and west of Yonge Street (see Figure 1 – Location Map). The subject property has a lot area of 2.94 hectares (7.27 acres), with a frontage of 130.4 metres (427.8 feet) along the south side of Tyler Street. A tributary of Tannery Creek flows north across the subject property towards Tyler Street and open space areas are located along the east and west portions of the site. Page 153 of 227 November 5, 2024 3 of 7 Report No. PDS24-119 Surrounding Land Uses The surrounding land uses are as follows: North: Residential dwellings South: George Street Public School, residential dwellings East: Residential dwellings West: Residential dwellings Policy Context All relevant provincial planning policies were discussed in OLT Case File No. PL171423, please see this previous report for details. The following is a summary of the Regional and local planning policies discussed therein. No amendments are being made as a result of the request to extend the Draft Plan approval. York Region Official Plan (YROP) The subject lands are designated “Urban Area” and “Regional Greenlands System” by the YROP. Urban Areas are intended to facilitate wide range of residential, commercial, industrial and institutional uses, while the Regional Greenlands System is intended to identify, protect, and enhance natural heritage systems. Town of Aurora Official Plan The OLT approved Official Plan Amendment 6445-22 on December 17, 2021, to redesignate the subject property from Existing Employment-Brownfield Industrial, Private Parkland, Environmental Protection, and Stable Neighbourhoods, to Stable Neighbourhoods and Environmental Protection, to facilitate the residential development on the Draft Approved Plan of Subdivision. (see Figure 3 – Existing Official Plan Designation). Zoning By-law 6007-17, as amended The OLT approved Zoning By-law Amendment 6446-22 on December 17, 2021, to rezone the subject property from General Employment (E2) and Environmental Protection (EP) to Townhouse Dwelling Residential with Site Specific Exceptions (R8-541) and Environmental Protection (EP), to facilitate the residential development on the Draft Approved Plan of Subdivision. (see Figure 4 – Existing Zoning Designation). Page 154 of 227 November 5, 2024 4 of 7 Report No. PDS24-119 Analysis Planning Considerations Section 51(33) of the Planning Act allows for a municipality to extend draft approval beyond the initial period for a time specified by the municipality. Currently, it is the Town’s standard practice to include a provision to require the Owner to satisfy all conditions within three years of the approval decision. If conditions of draft plan approval are not satisfied within the three-year timeframe, the approval is deemed to have lapsed, including the reservation of any servicing capacity allocation, unless an extension is approved by the Town before the approval lapses. Staff are recommending that the subject Draft Approved Plan of Subdivision, issued on December 17, 2021, for Charlieville Developments Limited, and set to lapse on December 17, 2024, be extended for one year with a lapsing date of December 17, 2025. Staff consider a one-year extension to be an appropriate measure to ensure that the development can proceed in finalizing any technical review matters to clear subdivision conditions, execute a development agreement with the Town and register the subdivision. Should the applicant experience difficulties with clearing conditions with the extended timeframe, the applicant is able to request an additional extension before draft plan approval lapses. No alterations are being requested and the proposed development continues to conform to Provincial Policies, the Region of York and Town of Aurora Official Plans and is permitted by the Zoning By-law as a result of this draft plan extension. Department / Agency Comments The request for draft plan extension was circulated to all internal and external agencies for review and comment. In general, all circulated agencies have no objection to the extension and have no further comments at this time. Any technical matters will be resolved prior to the execution of the development agreement. Public Comments Public consultation is not required with respect to the proposed extension to the Draft Approved Plan of Subdivision. Page 155 of 227 November 5, 2024 5 of 7 Report No. PDS24-119 Advisory Committee Review No committee review required. Legal Considerations Section 51(33) of the Planning Act, allows a municipality to extend draft approval beyond the initial period for a time specified by the municipality at any time prior to the lapsing of the draft approval timeframe and prior to the registration of a plan of subdivision. Refusal to extend a lapsing date can be appealed by an applicant. In addition, the Conditions of Draft Plan Approval issued by the Ontario Land Tribunal (OLT) on December 17, 2021, specifies that Council may, at its sole discretion, extend the approval of the Draft Plan of Subdivision. Financial Implications There are no financial implications. Communications Considerations The Town will inform the public of the information contained in this report by posting the report on the Town’s website. Climate Change Considerations The proposal will result in development of parcels within the urban boundary that are currently underutilized. The impact on GHG emissions is mitigated due to the subject lands’ proximity to existing infrastructure and services, and compliance with Town established Green Development Standards. Page 156 of 227 November 5, 2024 6 of 7 Report No. PDS24-119 Link to Strategic Plan The draft approved plan of subdivision supports the Strategic Plan Goal of Supporting environmental stewardship and sustainability and the objectives of encouraging the stewardship of Aurora’s natural resources and promoting and advancing green initiatives. The goal and these objectives are supported through the plan of subdivision process by conducting detailed analysis and evaluation of natural features, as well as identifying means of securing, protecting and enhancing those features both during the development process and after the site is built. Alternative(s) to the Recommendation 1. That Council provide direction. Conclusions Staff recommend that the Draft Approved Plan of Subdivision for 45 Tyler Street (SUB- 2015-03) that expires on December 17, 2024, be extended for one year to December 17, 2025. This will ensure that the previously endorsed development on the subject lands can proceed with its required technical studies and site works as it continues to advance to clearing associated draft conditions of approval and subdivision registration. Attachments Figure 1 – Location Map Figure 2 – Draft Approved Plan of Subdivision Figure 3 – Existing Official Plan Designation Figure 4 – Existing Zoning By-law Designation Schedule ‘A’ – Approved Conditions of Approval Schedule ‘B’ – Extension Request Letter Previous Reports Public Planning Report No. PDS16-038 Pre-submission Review Agenda Management Team review on October 17, 2024 Page 157 of 227 November 5, 2024 7 of 7 Report No. PDS24-119 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 158 of 227 Yonge StreetMosley StreetTrio LaneTyler StreetGeorge StreetMill StreetTemperanceStreetChurch StreetHawthorne LaneReuben StreetHillview RoadJ:\data\data\Planning Maps\Charlieville Devleopments Ltd (45 Tyler Street) (SUB-2015-03)\Figure_Maps_45_Tyler_Street_SUB_2015_03.aprx, Location MapMap created for the Town of Aurora Planning & Development Services Department, 2024-09-24. Base data provided by the Town of Aurora and the Regional Municipality of York.Air photos taken Spring 2023,© First Base Solutions Inc., 2023 Orthophotography.k02550MetresSubject LandsFIGURE 1APPLICANT: Charlieville Developments Ltd.FILE: SUB-2015-03LOCATION MAPHENDERSONDRIVEBAYVIEWAVENUELESLIESTREETBATHURST STREETBLOOMINGTONROADYONGESTREETSTJOHN'SSIDEROADWELLINGTONSTREETEASTHIGHWAY404HIGHWAY404NNGGPage 159 of 227 J:\data\data\Planning Maps\Charlieville Devleopments Ltd (45 Tyler Street) (SUB-2015-03)\Figure_Maps_45_Tyler_Street_SUB_2015_03.aprx, Draft Approved SubdivisionMap created for the Town of Aurora Planning & Development Services Department, 2024-09-24. Base data provided by the applicant.FIGURE 2APPLICANT: Charlieville Developments Ltd.FILE: SUB-2015-03DRAFT APPROVED PLAN OF SUBDIVISIONPage 160 of 227 Page 161 of 227 Page 162 of 227 22 PL171423 PL171423 – Schedule 4 Schedule 'A' Page 163 of 227 23 PL171423 Page 164 of 227 24 PL171423 Page 165 of 227 25 PL171423 Page 166 of 227 26 PL171423 Page 167 of 227 27 PL171423 Page 168 of 227 28 PL171423 Page 169 of 227 29 PL171423 Page 170 of 227 30 PL171423 Page 171 of 227 31 PL171423 Page 172 of 227 32 PL171423 Page 173 of 227 33 PL171423 Page 174 of 227 34 PL171423 Page 175 of 227 35 PL171423 Page 176 of 227 36 PL171423 Page 177 of 227 37 PL171423 Page 178 of 227 38 PL171423 Page 179 of 227 39 PL171423 Page 180 of 227 40 PL171423 Page 181 of 227 41 PL171423 Page 182 of 227 42 PL171423 Page 183 of 227 43 PL171423 Page 184 of 227 44 PL171423 Page 185 of 227 45 PL171423 Page 186 of 227 September 9,2024 GS File:14-16 Town of Aurora -Planning &Development Services 100 John West Way Box 1000 Aurora,ON L4G 6J1 Reference:Request for Extension of Draft Plan Approval 45 Tyler Street (Former Collis Tannery site) OLT Case PL171423,Town File SUB-2015-03 Attention:Mr.Lawrence Kuk,Manager of Development Services On behalf of Charlieville Developments Limited,we are requesting an extension to the Draft Plan Approval deadline that applies to the property at 45 Tyler Street (former Collis Tannery site).The Ontario Land Tribunal (OLT)ordered on December 17,2021: “Draft Plan Approval and the following Draft Plan Conditions lapse at the expiration of three years from the date that the draft plan of the lands has been approved by the Ontario Land Tribunal.Provided that Draft Plan Approval has not lapsed,Council may,at its sole discretion, extend the approval”. As you are aware,the owner and their consultants have been working collaboratively with Town Staff to work through the draft plan conditions issued by the OLT,along with obtaining the permits and approvals needed to proceed with site remediation and restoration of certain portions of Tannery Creek. On September 26,2024 the LSRCA issued their permits for the interim earthworks;and on October 31, 2023 the Town of Aurora finalized and executed a Vegetation Management Agreement and a Pre Servicing and Earthworks Agreement.A resubmission for Site Plan Approval was resubmitted in May 2024 to address the remaining comments received from the 2nd Submission;it is anticipated that final approval can be obtained in Q4 2024. Restoration works are currently being coordinated to begin within Tannery Creek,pursuant to permits issued by the Town of Aurora,Department of Fisheries and Oceans (DFO),and the Lake Simcoe Region Conservation Authority.This coordination is ongoing;work within the channel is expected to commence in Q4 2024. The owner and their team continues to actively work with Town Staff and applicable agencies to address the final technical details needed for Site Plan Approval and the associated permits for site alteration. We trust that this request is in order and in accordance with the condition issued by the OLT.The application fee of $3,633 is attached to facilitate the processing of this request. Sincerely, GROUNDSWELL URBAN PLANNERS INC. Heath Purtell-Sharp,MCIP,RPP Senior Planner,Partner heath@groundswellplan.com cc:Joanne Barnett,Vice President –Charlieville Developments Limited. 95 MURAL STREET,SUITE 402 RICHMOND HILL,ON L4B 3G2 T (905)597-8204 www.groundswellplan.com Schedule 'B' Page 187 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Committee of the Whole Report No. PDS2 4 -120 Subject: Application for Radiocommunication Tower Shared Tower Inc. 15400 Bayview Avenue PLAN 65M3074 BLK 2 PT BLK 3 File Number: SP(T)-2024-01 Prepared by: Antonio Greco, Senior Planner Department: Planning and Development Services Date: November 5, 2024 Recommendation 1. That Report No. PDS24-120 be received; and 2. That Innovation, Science and Economic Development Canada (ISEDC) be advised that the applicant has complied with the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol; and 3. That Council provide their direction regarding the installation by Shared Tower Inc. of a 40 metre (131 feet) tall, monopole design telecommunication tower at 15400 Bayview Avenue. Executive Summary The purpose of this report is to inform Council that the applicant has completed the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol. The approval authority for telecommunication tower in Canada is Innovation, Science, and Economic Development Canada (formally known as Industry Canada).  The proposal will help minimize the number of towers in the area by providing co- location opportunities  The proposed telecommunications tower is placed in an area that is identified to have poor coverage Page 188 of 227 November 5, 2024 2 of 11 Report No. PDS24-120  The proposal will reduce the amount of future infrastructure of this nature in the area  The proposed telecommunications tower has been designed to minimize visual impacts to surrounding residential properties Background Proposed Development The applicant is proposing the following:  40 metres (131 feet) tall, monopole design telecommunication tower.  The telecommunications tower is designed to support co-location opportunities for other carriers, as required by ISEDC.  The telecommunications tower will improve network coverage in the surrounding area. Application History The initial preliminary consultation was held between the applicant and Town Planning and Development Services Staff in August 2023. The applicant submitted the Radiocommunication Tower/Antenna Facilities Application on February 22, 2024, which was deemed complete on March 20, 2024. Location / Land Use The subject property is located on the west side of Bayview Avenue, south of Hollidge Boulevard, east of Civic Square Gate. The site is municipally known as 15400 Bayview Avenue with an area of approximately 12.1 hectares (29.95 acres) and a frontage of approximately 299.5 metres (980. 9 ft) on Bayview Avenue. The property is currently used for retail commercial purposes, which presently includes the Canadian Tire and multiple strip plazas containing a variety of commercial retailers. The site can be accessed from Bayview Avenue and also from Hollidge Boulevard. The proposed telecommunication tower is specifically located at the southwest corner of the subject property, in behind the Canadian Tire on the west side, as shown in Figure 1 – Location Map. The proposed tower is accessible via a private driveway located at the south side of the Canadian Tire, which provides direct access to the proposed tower Page 189 of 227 November 5, 2024 3 of 11 Report No. PDS24-120 and related equipment. As such, no significant alterations to accommodate construction or future maintenance is required. Surrounding Land Uses The surrounding land uses are as follows: North: Various commercial retailers South: Various commercial retailers East: Bayview Avenue and residential development West: Existing Hydro Corridor and Residential development Policy Context Innovation, Science, and Economic Development Canada (ISEDC) exempts telecommunication towers from planning policies on private lands ISEDC approves licenses for radio and telecommunication companies to operate and ultimately authorizes and approves locations of telecommunication antennas and towers. Although telecommunication towers are not subject to municipal land use policies including the Town of Aurora Official Plan, Town of Aurora Zoning By-law 6000- 17, or Planning Act regulations for Site Plan Control, ISEDC requires all proponents to comply with any local telecommunication protocols and consult with the local municipality. Town of Aurora Radiocommunication and Broadcasting Antenna Systems Protocol For all telecommunication towers over 15 metres in height, the proponents are required to provide the following:  Site Selection Report which outlines the location of non-tower and sharing options that have been considered and why the proponent’s proposal is the preferred and/or only option.  Needs Assessment which details the coverage and capacity of existing tower / antenna facilities in the surrounding area, confirming the need for a new tower at the proposed location.  Map/inventory of all antenna systems within the surrounding area.  Letter of authorization from the property owner, including a property survey. Page 190 of 227 November 5, 2024 4 of 11 Report No. PDS24-120  Visual Assessment study including colour photographs with the tower structure superimposed from various directions.  Site layout plan showing all structures and distances to lot lines and adjacent structures, landscaping (removal/proposed) and proposed vehicular access points.  Elevation drawings showing structure from all four sides, height and size of facilities, and grading plans.  Hold a Public Information Session and provide mail notice to all properties within 120 metres of the site. o The proponent must submit to the Town a record of attendees, minutes, and a formal written response to concerns or issues raised at the Public Information Session. York Region Official Plan (YROP) The subject lands are designated “Urban Area” within the YROP and front onto Regional Road 34 (Bayview Avenue). The subject lands are not located within the Oak Ridges Moraine Conservation Plan (ORMCP) area but within the 5 – 25 Year Zone Wellhead Protection Area Zone. Section 6.7 of the YROP outlines that as population growth continues in York Region’s Urban Areas, additional utility infrastructure is required to support a high standard of living for residents and the function of business services. Town of Aurora Official Plan and Zoning By-law 6000-17, as amended The Town’s Official Plan and Zoning By-law provide for public utilities in all designations and zones, subject to approval by the appropriate Public Authority (Innovation, Science, and Economic Development Canada under the jurisdiction of the Federal government). Planning Considerations The proposal will help minimize the number of towers in the area by providing co-location opportunities. The proposed tower is designed to support co-location opportunities for other carriers, as required by ISEDC. The Town’s Protocol identifies that proponent of such towers be encouraged to minimize the number of towers within the Town of Aurora. The applicant has reported that co-location was studied for all existing towers within the general area, however, there were no suitable candidates as all are at capacity. The applicant has Page 191 of 227 November 5, 2024 5 of 11 Report No. PDS24-120 ensured that carriers can collocate on the proposed tower through its strategic site location. This location will allow two (2) – three (3) wireless service providers to engineer and accommodate their equipment both on the tower and on the ground within the tower compound. In addition, the applicant has advised that the proposed telecommunications tower is required to strengthen the telecommunications network to better support increased demands for consumer connectivity, and continued advancements in the digital economy. The proposed design will help to minimize the number of towers in the area by providing co-location opportunities and has demonstrated formal co-location requests from wireless carriers. In their work with service providers, the proposed tower will be built and allow for co-location opportunities by providing sufficient space on the tower and on the ground for carrier equipment which are situated in areas beneficial for multiple Canadian carriers. The proposed telecommunications tower and the site selection. The subject site at 15400 Bayview Avenue was selected as the best candidate to fulfil wireless network requirements (Figure 2 & 3). The Town of Aurora’s Radiocommunication & Broadcasting Antenna Systems Protocol provides applicants with a site selection criteria to consider when proposing telecommunication towers in Town. The applicant provided a justification report outlining that the chosen location meets the site selection criteria and confirmed this preference was taken into consideration when choosing a location in their site selection stage. The site selection process was carefully considered by the applicant through their site acquisition specialists, network planners and carrier relation specialists, which ultimately resulted in a proposed site that meets the following:  Meet carrier requirements (i.e. search areas, height requirement, tower design style)  Placed in areas identified to have poor coverage  Will reduce the amount of future infrastructure of this nature in the area  Design to minimize visual impacts to surrounding buildings and land-uses The proposed location at 15400 Bayview Ave, is the ideal site to support the poor coverage identified in the surrounding areas. The site was chosen as the best candidate to satisfy carrier requirements to alleviate existing coverage gaps in this dense area while working with existing infrastructure to support network traffic. Page 192 of 227 November 5, 2024 6 of 11 Report No. PDS24-120 The proposed telecommunications tower will improve network coverage in the surrounding area. The applicant has advised that the proposed telecommunications tower is required to improve coverage for the area surrounding the subject site, particularity for surrounding residential areas east and west of Bayview Avenue. The proposed location will improve network coverage in the area by offloading surrounding towers to increase the strength, quality, and capacity of the network. The applicant has also investigated the need for improved network coverage in this specific area. A Propagation Study from a third party was completed to demonstrate the positive network impact of the proposed telecommunications tower. These reports analyze the current network coverage for major carriers and how the proposed telecom tower site would contribute to these existing networks. Appendix B provides an illustration of the current network coverage and the post network coverage, with the installation of the proposed telecommunications tower. The first image to the left as shown in Appendix B, demonstrates the current network coverage, which is considered to be very poor to adequate in the area, which would allow for minimal voice call capabilities and low throughput data streaming. The image to the right in Appendix B shows the improvement in network coverage with the proposed telecom tower. The proposed telecommunications tower will enable the area to transition from having very poor to adequate coverage, to having great coverage, allowing for quality voice call capabilities, as well as high throughput data streaming uses. Beyond servicing the areas surrounding the subject site, the proposed tower is intended to work with existing telecommunication towers and other antenna installations in supporting the network traffic in this densely populated area of Aurora. When a new telecommunication tower is implemented into the network to service a need, the surrounding towers are able to optimize their antennas to better service their direct areas. Alternative locations explored by the applicant that did not meet the site selection criteria. Alternative locations were investigated by the applicant during the site selection stage, but did not meet the site selection criteria listed in the Town of Aurora’s Radiocommunication & Broadcasting Antenna Systems Protocol. Through the applicant’s justification report, they outlined a list of the alternative locations that were investigated but did not ultimately meet the criteria. The following sites included: Page 193 of 227 November 5, 2024 7 of 11 Report No. PDS24-120  15820 Bayview Avenue (Beer Store Plaza)  650 Wellington Street East  Toyota Dealership (669 Wellington Street East)  Hyundai Dealership (305 Wellington Street)  Lands Southeast of Wellington St E and Bayview Ave Intersection  15340 Bayview Avenue  15370 Bayview Avenue  15380 Bayview Avenue  Rooftop Alternatives  Lands adjacent to Aurora’s Joint Operations Centre  11 Spring Farm Road (Soon to be the location of Dr. GW Williams Secondary School)  Mavrinac Park (234 Mavrinac Blvd)  Lands within the Aurora Arboretum These options were ruled out due to the lack of availability of a willing Landowner, future redevelopment plans of the property, lack of space for tower placement, lower elevations, hazardous lands such as wetlands that are protected and would pose construction and engineering barriers. Furthermore, there were many properties that were either regulated within Lake Simcoe Conservation Authority, Municipal Environmental Protected zones, and proximity to existing telecommunications infrastructure, which did not meet the wireless network objective. Modern 5G networks require towers approximately to be a maximum of 750m - 1 km apart in order to deliver the targeted service levels and data speeds. That said, the above noted options did not adequately meet the site selection criteria. The applicant also explored the opportunity to also investigate rooftop alternatives in the area. Unfortunately, these options were also ruled out as possible alternatives. There were no rooftops of sufficient height within the search radius to adequately provide additional network coverage. The proposed telecommunications tower has been designed to minimize visual impacts to surrounding residential properties. Efforts to minimize visual impact were made by the applicant through the tower design selection. The proposed tower has a monopole design that is consistent with telecommunications towers in urban areas like the subject site and those located throughout the Town of Aurora. Additionally, both the monopole and flush-mounted design are considered to be a stealth design for infrastructure of this nature, minimizing Page 194 of 227 November 5, 2024 8 of 11 Report No. PDS24-120 negative visual impacts, while still enabling multiple service providers to install their equipment on the tower. Optimally, a tower of this height is not built as a flush-mount monopole because the design offers less space for antennas than a monopole with a pinwheel or a lattice-style tower. However, in this case a flush-mount monopole was chosen to balance visual impact with the network need. Furthermore, there will be no trees removed as part the tower construction and related equipment. That said, the Town’s Park Division requested for sufficient landscape screening at the tower’s base from public view. The applicant has demonstrated the planting of three (3) Colorado Spruce trees with a height of 2.4 m. This has been reviewed and approved by the Town’s Parks Division with no further comments. Department / Agency Comments The proposed application was circulated to all internal and external agencies for review and comments. In general, all circulated agencies have indicated no objection with the proposal and have no further comments at this time. The subject application conforms to the YROP as it facilitates additional telecommunication utility infrastructure to support residents and businesses within the Region. Further, the YROP provides for public utilities in all designations. York Region Development Engineering has no comments / concerns regarding the subject application. Public Comments As per the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol, a Public Information Session was held on May 15, 2024, at the Aurora Family Leisure Complex. A member of Town staff was present at the event. There was various discussion regarding the health and safety of the proposed telecommunications tower and its chosen location. In summary, the applicant identified that health concerns regarding telecommunication towers are governed by Health Canada’s guidelines identified as Safety Code 6. It is a requirement of Innovation, Science, and Economic Development Canada that all telecommunication providers comply with these guidelines for all related infrastructure at all times. The applicant has indicated that the equipment proposed in this application will comply with the Federal health guidelines. Page 195 of 227 November 5, 2024 9 of 11 Report No. PDS24-120 Furthermore, given the extensive discussions received from the Community Information Meeting, the applicant retained a third-party engineering consultant specializing in radio frequency engineering to complete a Safety Code 6 report. This in-depth analysis of radiofrequency exposure with the proposed tower location is based on the most recent Safety Code 6 (2015) guidelines. As shown in Appendix C: Safety Code 6 Report, the site is compliant with the maximum exposure limits established in Health Canada’s Safety Code 6 for uncontrolled environments. The Safety Code 6 report shows that the maximum exposure from the proposed tower will be almost 10 times below the Safety Code 6 limits for areas that are accessible by the public. Seven (7) public comments were received by the proponent, and fifteen (15) residents attended the Public Information Session hosted by the applicant. The Public Consultation Summary Report provided by the applicant is attached to this report (Appendix ‘A’). Advisory Committee Review No communication required. Legal Considerations ISEDC’s approval process is set out in CPC-2-0-03 – Radiocommunication and Broadcasting Antenna Systems – and requires applicants to consult with municipalities and the public by requiring that applicants follow the consultation process put in place by the municipality. The Town has a Radiocommunication and Broadcasting Antenna Systems Protocol that sets out the consultation process and other requirements. Once all of the requirements have been met and all issues have been addressed by the applicant, staff is required to bring a report to Council for approval. Since it is the ISEDC that approves these types of applications, Council’s approval is based only upon the applicant complying with the Town’s protocol. In this report, staff have confirmed that the applicant has complied with this protocol. Financial Implications Staff will ensure that any applicable fees and charges to this application are collected when they arise. Page 196 of 227 November 5, 2024 10 of 11 Report No. PDS24-120 Communications Considerations In accordance with the Town’s Radiocommunication and Broadcasting Antenna Systems Protocol, and per Council directive, the applicant issued a Notice of Public Information Session respecting the subject application by mail to all addressed property Owners within a minimum of 120 metres (393 feet) of the subject lands. Notice of the Public Information Session signs was also posted on the subject lands by the applicant. Climate Change Considerations There are not direct impacts to climate change as part of this application. Link to Strategic Plan Investing in sustainable infrastructure: Maintain and expand infrastructure to support forecasted population growth through technology, waste management, roads, emergency services and accessibility. Strengthening the fabric of our community: Work with residents and stakeholders to manage the significant changes that will impact the community as a result of growth through residential intensification. Alternative(s) to the Recommendation 1. N/A Conclusions Planning and Development Services reviewed the proposed Telecommunications Tower Site Plan application in accordance with applicable standards and seeks Council’s direction regarding the Telecommunications Tower Site Plan application (SP(T)-2024- 01). Attachments Figure 1 – Location Map Figure 2 – Conceptual Site Plan Figure 3 – Renderings of Tower Figure 4 – Renderings of Tower Page 197 of 227 November 5, 2024 11 of 11 Report No. PDS24-120 Appendix A – Public Consultation Summary Report Appendix B – Network Coverage Comparison Appendix C – Safety Code 6 Report Pre-submission Review Agenda Management Team review on October 17, 2024 Approvals Approved by Marco Ramunno, Director, Planning and Development Services Approved by Doug Nadorozny, Chief Administrative Officer Page 198 of 227 JohnWestWayWyatt L a n e AmberhillWayWyatt LaneWyattLaneWyattLaneHollandview TrailBayviewAvenueCivic SquareGateJohn West Way15360153702119127135137139141145147149151165357151719212325272915400111184951535763656769717375236200464850526670727476716755535149159511801538015460Map created for the Town of Aurora Planning & Development Services Department, 2024-08-14. Base data provided by the Town of Aurora and the Regional Municipality of York.Air photos taken Spring2023,© First Base Solutions Inc., 2023 Orthophotography.••03060MetresTOWER LOCATIONFIGURE 1APPLICANT: Shared Tower Inc.ADDRESS: 15400 BayviewFILE: SP(T)-2024-01LOCATION MAPHENDERSONDRIVEBAYVIEWAVENUELESLIESTREETBATHURST STREETBLOOMINGTONROADYONGESTREETSTJOHN'SSIDEROADWELLINGTONSTREETEASTHIGHWAY404HIGHWAY 404J:\data\data\Planning Maps\15400 Bayview Avenue\Planning Application Map\Planning Application Map.aprx; layout Location Map - 15400 BayviewPage 199 of 227 Page 200 of 227 Page 201 of 227 Page 202 of 227 July 31st, 2024 Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 Attention: Antonio Greco, Planner, Planning and Development Services, Town of Aurora Re: Proposed STC0074 Telecommunications Tower I am providing a formal request for a letter of concurrence pertaining to the above noted proposed telecommunication tower. Proposal 40 m telecommunications tower is proposed to be located on the property located at: 15400 Bayview Avenue, Aurora, ON (44.0081947, -79.447528) Public Consultation Process I confirm that a public information package was provided by mail to all recipients within the prescribed notification radius of the proposed tower, 31 days prior to the deadline for comments. In addition to this, two public notice signs were installed on-site at locations chosen by Staff 30-days before the Community Information Session. The Community Information Session was hosted on May 15th, 2024 from 6:00 PM to 7:30 PM at the Aurora Family Leisure Complex. All comments and communications between the applicant representative and the public during the Commenting period and the Community Information Session are included in this application for Staff’s reference. There were a total of 384 Notification Packages mailed out as per the prescribed notification radius of 120m from the Subject Site’s property boundaries. There were 8 residents who reached out to the applicant representative with questions and comments, as well as approximately 15 residents who attended the Public Information Session. The following is a summary of the questions and comments along with the responses provided. Items Questions / Comments Responses Health and Safety Concerns about Health and Safety All of Shared Tower’s facilities are fully compliant with safety requirements established by Innovation, Science and Economic Development (ISED) Canada (formally Industry Canada) and Health Canada and, in particular, Health Canada’s Safety Code 6, which sets the limit for safe exposure to radiofrequency (RF) fields at home and at work. This limit incorporates a 50-fold safety margin below the threshold of potential adverse health effects. Appendix A Page 203 of 227 Page |2 Items Questions /Comments Responses All wireless telecommunications towers and equipment are required to meet the limits set out in Safety Code 6.Safety Code 6 specifies the safe limits at which wireless service providers may operate,and these limits have been set at levels approximately 50 times below the point at which any effect on human health is anticipated. Furthermore,majority of installations operate at levels significantly below the Safety Code 6 limits, even though there is a very high margin of safety built into the allowable limits themselves. For each tower or antenna a carrier installs,they must calculate and prove to ISED that the cumulative power density of it and any adjacent sites is within the allowable Safety Code 6 limits. Strict adherence to Safety Code 6 is a condition of ISED license for all wireless carriers in Canada.If a proposed tower site does not meet the Safety Code 6 limits,it cannot be constructed or placed into services.Shared Tower attests that the proposed tower will comply with the Safety Code 6 limits,including when taking into account the combined effects of other nearby towers and antennas. You can find more information on Safety Code 6 here: ●https://www.canada.ca/en/health-canad a/services/health-risks-safety/radiation/ occupational-exposure-regulations/safet 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 204 of 227 Page |3 Items Questions /Comments Responses Concerns about the Federal Governments Health Regulations on Telecommunication Towers y-code-6-radiofrequency-exposure-guide lines.html. ●https://ised-isde.cahttp://www.hc-sc.gc. ca/ewh-semt/pubs/radiation/radio_guid e-lignes_direct-eng.phpnada.ca/site/spR adiofrequency Energy and Safetyectrum-management-telecommuni cations/en/safety-and-compliance/facts- about-towers/radiofrequency-energy-an d-safety Frequencies emitted from Cellphone Towers are non-ionizing on the Electromagnetic spectrum, similar to a baby monitor,wifi modem,tv,radio, etc.RF transmissions in the microwave range are non-ionizing (unlike X-rays or gamma rays)and do not have the power to break down chemical bonds between atoms or molecules,especially between cells or tissues. Radiocommunication and Broadcasting Antenna Systems,concerns that are not relevant and out of scope include questions whether the Radiocommunication Act,Safety Code 6,locally established by-laws,other legislation,procedures or processes are valid or should be reformed in some manner Concerns about 5G Technology Health Canada continues to review the latest relevant scientific literature regarding RF energy published around the world and their limits to ensure that it provides continuous protection against any potential adverse health effects.Safety Code 6 limits consider all levels of technology such as 3G,4G/LTE,and 5G,and will continue to do so as new technologies are introduced.All Antenna installations are obligated to always satisfy Health Canada’s strict requirements,regardless of where they are located or the type of technology that is installed. For more information about 5G,please visit: https://www.5gcc.ca/resources/ https://www.5gcc.ca/wp-content/uploads/2019/0 8/CWTA_5G-Wireless-and-RF-Safety_EN_2019.08. 07.pdf Construction Questions about when the tower will be constructed if approved This proposal is currently in the public consultation stage.As noted in ISED'S Protocol in Section 1.3, construction will commence once the public and land-use authority consultations period have been successfully completed a letter of concurrence has been granted to Shared Tower. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 205 of 227 Page |4 Telecommunications Tower process Questions about how the application process proceeds with people in opposition and what residents can do to halt the project Have you received approval from the Federal Government and from the landowner?Do the townspeople have a say in this process? Currently,our application is in the proposal stage, specifically public consultation.The purpose of this step is for the proponent (Shared Tower)to engage with the public and assist with any relevant questions,comments or concerns as per ISED guidelines. As part of the public consultation process, members of the public are invited to reach out to us,the proponent (Shared Tower),about any questions,concerns or comments they have in regard to the proposed tower. Residents within the Town's prescribed notification radius were given a notification package highlighting proposal details.In addition to this, two signs were also installed on the property,as per the Town's protocol for Telecommunication Towers.Both the notification packages and the signs mention details for the Public Information Session and who to contact if members of the public have any questions,comments,or concerns prior to the session. Federally Regulated Structures As a reminder,these structures are federally regulated and approved by ISED.Shared Tower is dedicated to abiding by the requirements laid out by this federal regulatory body.This specific site was chosen to improve the wireless service in this dense community of Aurora.The proposed tower will provide a continuous level of reliable service, encourage carriers to co-locate and share space on the tower,and increase network capacity while also supporting network traffic,especially as this area continues to grow. As per ISED protocol,these structures are federally-regulated and we are required to follow the requirements set out by the federal government;this includes consultation with the land-use authorities,also known as the municipality,and members of the public. Additionally,our application continues to follow all the requirements listed in the Town of Aurora's Radiocommunication &Broadcasting Antenna Systems Protocol.Our application is currently in the public consultation stage.This is a time for members of the public to engage in conversation with Shared Tower (the applicant/proponent) about any comments,questions or concerns in regard to the tower proposal. We appreciate your concern,however,the property owner is aware of the proposal and has provided permission to proceed with the application.As mentioned,Shared Tower has 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 206 of 227 Page |5 Items Questions /Comments Responses How much are you paying the Land Owner? Questions about Public Consultation What is an ISED impasse? It should be written in Shared Tower ’s protocol to consult with the ward councillor prior to selecting a site Why did you choose this location (Aurora Family Leisure Complex) for a public meeting and not the Townhall? The start time of this public meeting was not good for those working during the day fulfilled the requirements in consulting with the municipality in each step of our application process as per their protocol,and will continue to do so. This question is considered to be out-of-scope in the public consultation process and information considered to be confidential. As mentioned,this proposal is in the public consultation stage and continues to follow the requirements set out by the Town of Aurora's protocol.We have notified the public about our proposal,have provided a public commenting period,as well as,an invitation to our upcoming Open House as an opportunity to learn more about the proposal. An impasse is a rare occurrence where ISED facilitates a dispute resolute process. Shared Tower and all other proponents for telecommunication towers do not have individual protocols.As the proponent/applicant,we follow the protocol set before us by the Municipality, whether that be a a specific protocol adopted by the Municipality or the default ISED protocol.In this case,we followed the protocol set before us in the Town of Aurora’s Radiocommunications protocol.If this is a step the Town wishes proponents to follow in the future,it would be a great idea to incorporate it in their Town’s protocol. The location was selected as it was fairly close to the Subject Site and was communicated with Town Staff prior to booking the space.In our previous experiences,Townhalls are typically not available for applicants and this was not outlined as a requirement in the Town of Aurora’s protocol.We booked the space understanding this is a community gathering place. Our Community Information Meeting was intended to take on the format of a drop-in for residents.Residents were welcome to drop by anytime between 6:00 -7:30 pm.The time for the meeting was confirmed with Town Staff and communicated via notification packages and signage installed on the Subject Site. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 207 of 227 Page | 6 Items Questions / Comments Responses There weren’t enough people notified about the proposal. This application followed the public consultation requirements listed in the Town of Aurora’s protocol. Public Notification included: mailing out notification packages to a prescribed notification radius of 120 m from the Subject Site’s property boundaries, installation of 2 signs on the property, and hosting a Community Information Meeting. In our previous experiences, we have seen municipalities have their own adopted policies or the default federal ISED protocol when it comes to telecommunication tower applications. Compared to the default federal ISED protocol, the notification radius for the Town of Aurora is larger as ISED asks for properties within a radius of 3x tower height measured from the tower to be notified. Site Selection Concerns about proposed location and the need of the tower In recent past, due to subscriber feedback and other data factors such as dropped calls or quality of calls, we have become aware of coverage deficiencies in the surrounding area. A survey of this area identified a proposed site that will achieve the necessary engineering coverage objectives for the network. The siting of tower locations is dependent on a number of factors. Among the factors considered are: ●expected usage patterns of service and proximity to users ●local topography and building types ●interaction with existing and future sites ●line-of-sight requirements for high quality communications ●opportunities to use existing structures ●availability of a willing Landlord ●the industry’s commitment to high service standards and customer satisfaction We appreciate that your coverage has been satisfactory; however, uses of wireless technology vary from person to person. It has been demonstrated that with the enhanced uses of wireless technology, enhanced infrastructure is needed in this specific area to alleviate the existing wireless gap in service. Proximity to Adjacent Land Uses & Visual Impact Concerns about proximity to residential While there are no required setbacks from adjacent properties for towers under the Federal Regulation of such structures, this proposed tower location is still set back from sensitive land uses. Towers are not subject to local planning controls 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 The proposed location was carefully chosen as it meets carrier requirements for coverage, is sufficiently setback from sensitive land uses, and satisfies the factors listed above. Page 208 of 227 Page | 7 Items Questions / Comments Responses This is the most densely populated area of Aurora and these lines are too close to my house and others such as zoning bylaws and there are no required setbacks from residential areas for towers under the federal regulation of these structures. Existing tower locations throughout the Town of Aurora are placed in dense communities similar to this location and are contributing greatly to the wireless network. However, this is a densely populated area in Aurora where poor coverage has been identified. Though existing infrastructure seems relatively close by, it is important to consider what can impact the wireless network. Each of the nearby towers are providing coverage for dense, urban communities that contain residents, businesses, and visitors who are constantly utilizing the wireless network. The more dense an area is, the more users are on the network, therefore increasing network traffic and putting a strain on the existing infrastructure. This ultimately leads to limited access to the wireless network. The proposed tower is necessary to provide continuous service that is constant and to shoulder & support network traffic with existing infrastructure. To add onto this current need, this is a dense community that is expecting future growth with new residents, businesses and visitors expected to enter the area. This would further add strain on the wireless network and increase network traffic. The monopole tower design has been selected as the most efficient tower type to support equipment for co-location and provide optimal coverage to the area for voice and data use. This tower type is consistent with the typical structures installed in urban areas similar to the Subject Site and ensures minimal visual impact. We appreciate the history behind this community, as well as the concern about proximity from the tower to the park. However, this community has undergone tremendous growth over the years and will continue to grow in the future. Wireless infrastructure works together in order to provide seamless network support, which is why further infrastructure is required in the area. The wireless network continues to change with our increased reliance and enhanced uses of technology. Reliance on the wireless network goes beyond our entertainment and leisurely uses - it has grown into a necessity in our everyday lives whether it be for work, school, healthcare, everyday errands, on the road or at home. Additionally, unreliable coverage can pose a serious risk to reliable access to emergency services, including roadside 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 Concerns about proximity to the Park and Visual Impact Page 209 of 227 Page |8 Items Questions /Comments Responses assistance,police,fire,and ambulance,which in turn can harm the community's health and safety. Our enhanced uses of technology demand enhanced infrastructure.In order to keep up with these demands,each carrier must ensure that they develop an established wireless network.The proposed tower is intended to provide service for these uses,support network traffic,and alleviate the wireless coverage gap that has been identified and provide service that is constant and reliable for users. Property Values Concerns about Property Values According to ISED CPC-2-0-03 Radiocommunication and Broadcasting Antenna Systems,concerns that are not relevant in the public consultation process include the potential effects that a proposed antenna system will have on property values or municipal taxes. There is no documented evidence of loss of property value resulting from proximity to telecommunications facilities.Real estate values are the product of many factors such as the neighborhood,current market conditions,the year of construction,recent renovations,etc.and proximity to a tower is unlikely to be the dominant one.The reasons why people buy or don't buy houses are subjective and diverse,and it is impossible to identify one factor in that process. Under the federal regulation of tower sites, comments about property values are not part of the scope of the public consultation process. Proximity to Hydro One Lines The proposed site is in very close proximity to a row of electric power lines,have you considered what would be the combined effect of both EMF and RFE? Studies have not been done with the effects of 5G and Hydro lines and in this case there are both We appreciate the residents'concern about proximity to the hydro corridor.However,the proposed tower is sufficiently setback by over 115 m from the closest hydro corridor structure.While there are no required setbacks for towers under the Federal Regulation of telecommunication structures,this proposed tower location is still set back from sensitive land uses,hydro corridors and residences.Towers are not subject to local planning controls such as zoning bylaws,and therefore there are no municipal setback requirements. The safety of tower sites is governed by Health Canada's Safety Code 6 directive.Safety Code 6 specifies the safe limits of radio frequency transmissions and all wireless operators are required as a condition of their license to comply with these limits.Safety Code 6 is based on an extensive review of the available scientific research on radio frequency and its impact on human health.The limits have been set approximately 50 times below the threshold for potential adverse 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 210 of 227 Page |9 Items Questions /Comments Responses health effects.In many cases,the actual radio frequency transmission levels are much lower than the allowable limits,providing for an even greater margin of safety. For each tower or antenna a carrier installs,they must calculate and prove to ISED that the cumulative power density of it and any adjacent sites is within the allowable Safety Code 6 limits. Strict adherence to Safety Code 6 is a condition of ISED licenses for all wireless carriers in Canada.If a proposed tower site does not meet the Safety Code 6 limits,it cannot be constructed or placed into services.Shared Tower attests that the proposed tower will comply with the Safety Code 6 limits,including when taking into account the combined effects of other nearby towers and antennas. You can find additional information related to Safety Code 6 and emissions here: www.hc-sc.gc.ca/ewh-semt/pubs/radiation/radio_ guide-lignes_direct-eng.php https://ised-isde.canada.ca/site/spectrum-manage ment-telecommunications/en/safety-and-complian ce/facts-about-towers/radiofrequency-energy-and- safety Closest Existing Towers to the Subject Site Concerns about the surrounding Telecommunication Towers and why this one is needed Though existing infrastructure seems relatively close by,it is important to consider what can impact the wireless network.Each of the nearby towers are providing coverage for dense,urban communities that contain residents,businesses, and visitors who are constantly utilizing the wireless network.The more dense an area is,the more users are on the network,therefore increasing network traffic and putting a strain on the existing infrastructure.This ultimately leads to limited access to the wireless network.The proposed tower is necessary to provide continuous service that is constant and to shoulder &support network traffic with existing infrastructure. To add onto this current need,this is a dense community that is expecting future growth with new residents,businesses and visitors expected to enter the area.This would further add strain on the wireless network and increase network traffic. Our tower will be used by multiple wireless service providers who are seeking to improve the poor wireless service in the area.The design of modern wireless networks has to factor in the installation of enough sites to improve service and address rapidly growing demand for voice and high speed data services,while ensuring that new tower sites do not create interference with existing sites. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 211 of 227 Page | 10 Items Questions / Comments Responses As mentioned in my previous email, due to a high volume of users utilizing the network, this has put a strain on the existing towers, limiting reliable network access. The wireless network continues to change with our increased reliance and enhanced uses of technology. Reliance on the wireless network goes beyond our entertainment and leisurely uses - it has grown into a necessity in our everyday lives whether it be for work, school, healthcare, everyday errands, on the road or at home. Additionally, unreliable coverage can pose a serious risk to reliable access to emergency services, including roadside assistance, police, fire, and ambulance. Our enhanced uses of technology demand enhanced infrastructure. In order to keep up with these demands, each carrier must ensure that they develop an established wireless network. The proposed tower is intended to provide service for these uses, support network traffic, and alleviate the wireless coverage gap that has been identified and provide service that is constant and reliable for users. In addition to the information provided in my previous email, the overall goal of the wireless network is to allow for the greatest number of people to connect with the highest quality of service. Unfortunately, the wireless network is impacted by different factors, including capacity limits. A high number of users accessing the network on the same antenna installation can reduce the quality of the connection. To add onto this, enhanced uses of our technology today requires more enhanced infrastructure to keep up with the demand. In this specific case, this is a very densely populated area which weakens the service capabilities of the existing surrounding towers. The purpose of this proposal for this specific area is to improve network coverage in the area by offloading surrounding towers to increase the strength, quality, and capacity of the network, and plan for the future increase due to future development. The design of modern wireless networks has to factor in the installation of enough sites to improve service and address rapidly growing demand for voice and high speed data services, while ensuring that new tower sites do not create interference with existing sites. We appreciate your concern in regard to the surrounding existing infrastructure however, the purpose of the public consultation process is to discuss this proposed tower. Unfortunately, there 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 Does every dense area require 4 towers within a 1.45km to manage the needs of network usage? Page 212 of 227 Page |11 Items Questions /Comments Responses Why didn’t the Town of Aurora request this if the need for increased connectivity is needed? isn't a set standard as to how many installations are needed in each community.Every area is different as the wireless network can be impacted by various factors such as:population,density, natural and built features,topology,proximity to users,proximity to surrounding existing installations,carrier requirements,etc.An important thing to note is that wireless signal does degrade over space;meaning the further away a user is from an installation,the weaker the signal will be. For this proposal,there are no existing structures available in the immediate vicinity of the proposed tower to provide a co-location alternative to a new tower.As mentioned previously,our tower will be used by multiple wireless service providers who are seeking to improve the poor wireless service in the area.In providing carriers with the opportunity to place their equipment on our towers (collocate), we are reducing the amount of telecommunications infrastructure necessary in this area. Determining the Need Carriers are the service providers for the wireless network.Therefore,carriers are made aware of coverage deficiencies and determine the need for improved network services they provide in an area,based on subscriber feedback and other data factors such as dropped calls or quality of calls from customers.In addition increased users, developments,business,and device usage in an area requires further infrastructure in order to support the growth of the network.As mentioned earlier in this email,our application continues to follow the Radiocommunication &Broadcasting Antenna Systems Protocol established by the Town of Aurora. Alternative Locations Concerns about whether alternative locations have been investigated and that more could have been explored As explained at the Public Open House,alternative locations were explored in this specific area that carriers are looking to provide improved coverage for.Due to various reasons such as proximity to existing infrastructure,availability of a willing landowner,line-of-sight requirements for high quality communications,and local topography and building types,these locations were disqualified from our site selection search.As noted in my previous email,the proposed location meets the carrier ’s requirements for coverage,while still being sufficiently setback away from sensitive land uses. 1300 Cornwall Rd.,Unit 101,Oakville ON L6J 7W5 Page 213 of 227 Page | 12 Items Questions / Comments Responses Purpose of Tower Questions about the goal of the tower proposal The intent of the proposed tower is to strengthen the telecommunications network in order to better support increased demands for consumer connectivity and alleviate the wireless network gaps that appear due to heavy network traffic and capacity limits. Additionally, the intent of the proposal is to also provide multiple wireless service carriers with the opportunity for co-location. Our goal as Shared Tower is to encourage carriers to share infrastructure by remaining carrier-neutral. This means we specifically choose tower sites that work for multiple service providers, which in turn, will provide improved cellular service for more 1300 Cornwall Rd., Unit 101, Oakville ON L6J 7W5 In regard to the Beer Store location, it was mentioned at the Open House that this location is approximately 244 m away from an existing tower which is typically not ideal for the wireless network. When towers are placed too close to one another, it may risk issues such as coverage overlap, area(s) without improved coverage, and running into the possibility of additional infrastructure in the area in the future. Shared Tower will be in conversation with the Town in regard to the municipal land spoken about at the Open House. Shared Tower was given the plans for the previous tower and can confirm it is approximately 165 m away from the existing tower. Typically infrastructure proposed in Conservation areas is discouraged due to floodplains, wetlands, protected flora & fauna, and protected species & animals within the area. We appreciate the suggestion for this alternative location at the Toyota Dealership. However, I can confirm that this location has been explored in our site selection process and the land owner declined our proposal due to their future redevelopment plans. As mentioned at the Public Open House, one of the main factors that site selection relies on is existing infrastructure and ensuring that they are not placed in close proximity to each other. In regard to the Longo’s Plaza to the South, the landowner was not interested. The Hyundai Car Dealership location is in close proximity to an existing tower. Shared Tower also approached the Toyota Dealership however, they declined due to future redevelopment plans. Other locations on the Subject Site were explored however, there was a lack of space that would pose construction and engineering issues. Additionally, stores on the Subject Site are protected by “no-build zones.” Why can’t you place a tower in a Conservation Area? Page 214 of 227 Page |13 Items Questions /Comments Responses residents,businesses and visitors.This also reduces the need for additional infrastructure in the area as carriers are given space to install their equipment on our towers. Environmental Impacts on wildlife and birds who are part of the ecosystem, particularly in the trails and Arboretum area The tower will not have any guy wires,which will not impact any birds or wildlife.Additionally,the proposed tower location is not within regulated areas of conservation.This tower design is also consistent with infrastructure that exists in urban areas similar to the Subject Site. The proposed tower is a solid monopole-style structure,there are no guyed wires or turbines on the tower.Our Subject Site does not fall within regulated areas of any Conservation Authority.In the past,we have had Environmental Impact Studies completed for proposals at the request of Council.Quite often the impact is deemed low due to the nature of the proposal.However,we take all precautions deemed necessary by the Environmental Impact Study during construction. Conclusion of Public Consultation Shared Tower Inc.feels that the proposed site is well located to provide improved wireless voice and data services in the targeted area. Request for Concurrence At this time,to conclude the municipal and public consultation process,Shared Tower Inc.,is respectfully requesting that the Town of Aurora issue a statement of concurrence. We look forward to providing enhanced wireless services to residents,businesses,and visitors to the area. Please let me know if you require anything further at this time. 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Now Therefore Be It Hereby Resolved That Aurora Town Council formally requests the Provincial Government to consider redistributing a portion of the Land Transfer Tax collected on property transactions to municipalities; and Page 220 of 227 Request the Redistribution of the Provincial Land Transfer Tax and GST to Municipalities for Sustainable Infrastructure Funding November 5, 2024 Page 2 of 2 2. Be It Further Resolved That Aurora Town Council calls on the Federal Government to allocate a percentage of the GST collected on property sales to municipalities; and 3. Be It Further Resolved That this redistribution of the Land Transfer Tax and GST should be structured to provide predictable and sustainable funding to municipalities, allowing for better long-term planning and investment in infrastructure projects that benefit local communities, thus ensuring that local governments receive a fair share of the revenue to address critical infrastructure needs; and 4. Be It Further Resolved That copies of this resolution be forwarded to Prime Minister Justin Trudeau, Premier Doug Ford, the Ontario Minister of Finance, the Minister of Municipal Affairs and Housing, local Members of Parliament (MPs) and Members of Provincial Parliament (MPPs); and 5. Be It Further Resolved That copies of this resolution be forwarded to all 444 Municipalities in Ontario, the Federation of Canadian Municipalities (FCM), and the Association of Municipalities of Ontario (AMO) for their endorsement and advocacy. Page 221 of 227 100 John West Way Aurora, Ontario L4G 6J1 (905) 727-3123 aurora.ca Town of Aurora Memorandum Mayor’s Office Re: York Regional Council Highlights of October 24, 2024 To: Members of Council From: Mayor Mrakas Date: November 5, 2024 Recommendation 1. That the York Regional Council Highlights of October 24, 2024, be received for information. Page 222 of 227 1 , Tuesday, October 29, 2024 York Regional Council – Thursday, October 24, 2024 Livestreaming of the public session of Council and Committee of the Whole meetings is available on the day of the meeting from 9 a.m. until the close of the meeting. Past sessions are available at York.ca/councilandcommittee York Region Chairman and CEO Wayne Emmerson announces retirement At the October 24, 2024, meeting of York Regional Council, York Region Chairman and CEO Wayne Emmerson announced his retirement from The Regional Municipality of York, effective Friday, November 29, 2024. Chairman Emmerson’s retirement follows almost four decades of public service, including 27 years as a Member of Regional Council and the last 10 years as Regional Chair. While addressing Regional Council, Chairman Emmerson extended gratitude to his past and present Council colleagues, Regional staff, the provincial and federal governments and the many community partners who have helped shape York Region’s growth and development. The Regional Clerk will bring a report to the November 7, 2024, York Region Committee of the Whole meeting outlining the procedural process and proposed timelines for appointing Chairman Emmerson’s successor. 2025 budget tabled at Regional Council York Region’s proposed 2025 to 2026 budget was tabled at the Thursday, October 24, 2024 meeting of Regional Council. The budget outlines how York Region will deliver core services to residents and businesses, including policing, public health, paramedics, social and community services, roads, transit and water and wastewater services. The proposed $4.6 billion budget includes a $3.36 billion operating budget and a $1.26 billion capital budget. Operating costs cover day-to-day expenses and provide funding for rehabilitation and replacement of existing infrastructure, while capital spending covers major infrastructure requirements. The 2025 tabled budget focuses on three priority areas: investing in safer communities, enabling growth in our communities and keeping people, goods and information moving. The proposed 2025 budget includes a 3.55% tax levy increase which will cost the average household an additional $103.42 but will vary depending on individual property tax assessments. A separate 1% Rapid Transit and Infrastructure Tax Levy is proposed this year and will add a further $29.13 per average household to help fund priority infrastructure projects. Page 223 of 227 The proposed tax levy outlook for 2026 was also tabled and includes a 3.22% tax levy increase and 1% Rapid Transit / Infrastructure Levy. Proposed 2025 capital spending of $1.26 billion is part of a record high $12.2 billion 10-year plan, which includes projects to meet growth needs and renewal of existing assets. Departmental presentations will be presented to Committee of the Whole on Thursday, November 7, 2024, with anticipated budget approval on Thursday, November 28, 2024. York Region partnering with United Way to conduct the Point-in-Time Homelessness Count York Region is partnering with the United Way Greater Toronto to conduct the 2024 Point-in-Time Count of people experiencing homelessness. This will occur between Tuesday, November 26 and Wednesday, November 27. Over a 24-hour period, staff supporting the Point-in-Time Count will visit locations throughout the Region and engage with people who may be experiencing homelessness, asking individuals to complete a brief, voluntary survey. Point-in-Time Counts are completed in communities across Canada and are required by the federal government under the Reaching Home: Canada’s Homelessness Strategy. York Region will use data from the Point-in-Time Count to better understand the scope of homelessness and assist with service planning. A report of the results will be provided to Council in 2025. York Region continuing actions to increase affordable and community housing supply Regional Council received a presentation on actions the Region has taken and future options to increase affordable and community housing supply. York Region has actioned several initiatives to increase affordable housing and community housing supply, including: •Built two new transitional housing sites •Added 557 community housing units since 2019 •Created a supply grant pilot to enable new units through partners •Continued advocacy to senior levels of government for increased funding, program and policy changes Continued approaches and actions to increase affordable and community housing supply include: •Targeting financial incentives to directly support affordable housing development •Coordinating and partnering with local municipalities, housing providers and non-profits •Responding to new funding opportunities that will help increase the supply of affordable housing opportunities through Housing York Inc. •Advocating to senior levels of government for increased and sustained funding Affordable and community housing is a complex problem requiring significant investments from all levels of government. Recommendations for continued actions will be brought for Council consideration through future reports in 2025 and 2026. For more information, visit york.ca/HousingAffordability Page 224 of 227 Solve the Crisis campaign aims to address homelessness, mental health and addiction Regional Council endorsed the Solve the Crisis Campaign, an advocacy campaign led by Ontario’s Big City Mayors Caucus. The campaign aims to address homelessness, mental health and addictions crisis happening in communities across the province. It asks for provincial and federal governments to commit to immediate action to address the growing number of unhoused individuals, including creation of a task force and sustainable funding to ensure municipalities have the tools and resources to support individuals. York Region will continue to work with partners and all levels of government to address issues arising from the housing crisis. New strategy supports strong Agriculture and Agri-Food Sector Regional Council continues to prioritize York Region’s agriculture and agri-food sector with the release of the 2024 to 2027 Agriculture and Agri-Food Sector Strategy. Following the success of York Region’s first Agriculture and Agri-Food Sector Strategy in 2017, the goals driving the 2024 to 2027 Strategy include: •Strengthening business, entrepreneurship and innovation services •Bolstering an already resilient and diverse value chain •Continuing to educate and raise the profile of local agriculture and agri-food sector Detailed actions in the 2024 to 2027 Agriculture and Agri-Food Sector Strategy will be supported by important partnerships with York Region’s nine local cities and towns, the Agriculture and Agri-Food Advisory Committee and other key stakeholders. Learn more about York Region’s growing agriculture and agri-food sector at york.ca/AgriFood Regional Council approves new large office incentive program Regional Council approved a new large office incentive program targeting office buildings 75,000 square feet or larger and built in Regional growth centres, Major Transit Station Areas or specific local centres. The large office incentive program includes a Development Charge (DC) deferral of up to 20 years and a potential DC discount to be implemented through the 2026 DC Bylaw. These incentives were commended for fostering long-term growth in office development by the Building Industry and Land Development Association. Through this program, York Region continues bolstering the economy by utilizing urban growth centres accessible by transit, attracting a highly talented work force and growing the employment sector. Visit york.ca for more information on development incentives. Regional Council appoints members to the Administrative Penalty Tribunal Regional Council has appointed eight Administrative Penalty Tribunal Hearing Officers to enable hearing appeals of administrative penalty orders resulting from speeding and red-light camera infractions on Regional roads. To dispute a penalty order, a screening review request is submitted and reviewed by a screening officer. If the defendant is not satisfied with the screening decision, an online hearing review can be requested. Page 225 of 227 The role of the Hearing Officer is to conduct reviews of Screening Officer decisions, not new evidence. They can cancel, confirm or allow more time to pay the penalty order. The Administrative Penalty Tribunal is expected to reduce backlog of traffic violation cases in the traditional court system, leading to faster and less costly resolutions. Regional Budget awarded Distinguished Budget Award for 20th consecutive year Regional Council received the Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award for the Region’s 2024 budget. This marks the 20th consecutive year the Region’s Budget presentation has been recognized with this award. The 2024 budget also received Special Recognition for Strategic Goals and Strategies. Earlier this year, York Region was also awarded a special Triple Crown medallion by the GFOA in recognition of receiving all three GFOA awards for the 2022 fiscal year. Receipt of these prestigious financial awards reflects Regional Council’s ongoing commitment to meeting the highest principles of governmental budgeting and publishing high quality budget documents satisfying national guidelines. Procedure Bylaw Updated Regional Council approved the new Procedure Bylaw (Bylaw 2024-52). This updated bylaw replaces Bylaw 2018-59 and outlines how meetings of Council are conducted. The provincially-required bylaw underwent more than 350 revisions to: •Improve readability and structure •Remove unnecessary and antiquated provisions •Consolidate duplication •Clarify current practices for deputations and timelines for correspondence •Reduce length of the bylaw by approximately 20% Staff compared other procedure bylaws, including those of York Region’s nine local cities and towns, other Regional municipalities and the Municipal Act, 2001, to ensure consistency and limit the impact of changes. Periodically assessing the bylaw helps ensure meetings are efficient and promotes good governance. York Region Appoints Medical Officer of Health Chairman Emmerson announced that in September 2024, Regional Council endorsed the appointment of Dr. Fareen Karachiwalla as the permanent full-time Medical Officer of Health for York Region, pending final approval from the Ministry of Health. Dr. Karachiwalla is expected to resume this role following the completion of her maternity leave. In the interim, Dr. Sarah Erdman will step in as Acting Medical Officer of Health, effective September 30, 2024. Since joining York Region Public Health in January 2023, Dr. Erdman has demonstrated exceptional leadership in the Infectious Diseases Control Division. Her extensive experience, including key roles at Ontario’s Office of the Chief Medical Officer of Health and Ottawa Public Health during the pandemic, makes her well-suited for this temporary position. Page 226 of 227 York Region Celebrates Local Government Week Regional Council recognized October 20 to 26, 2024, as Local Government Week 2024, acknowledging the essential role municipal governments play in the daily lives of residents across all nine local cities and towns. Local Government Week is an opportunity to raise public awareness of the vital services York Region provides, from public health and transit to infrastructure and community safety. It also highlights the dedicated work of municipal employees who ensure the smooth delivery of these services. Council encourages residents to take part in the celebration by learning more about local government operations and exploring ways to get involved in shaping their community. September Observances Regional Council recognized the following observances in October 2024: •National Disability Employment Month •Small Business Week – October 20 to 26, 2024 •Waste Reduction Week – October 21 to 25, 2024 •National Seniors Day – October 1, 2024 •World Mental Health Day – October 10, 2024 •World Homeless Day – October 10, 2024 •Thanksgiving – October 14, 2024 •United Nations Day – October 24, 2024 •World Cities Day – October 31, 2024 Next meeting of York Regional Council York Regional Council will meet on Thursday, November 28, 2024, at 9 a.m. in the York Region Administrative Centre Council Chambers, located at 17250 Yonge Street in the Town of Newmarket. The meeting will be streamed on york.ca/live The Regional Municipality of York consists of nine local cities and towns and provides a variety of programs and services to over 1.25 million residents and 57,000 businesses with more than 629,000 employees. More information about York Region’s key service areas is available at york.ca/RegionalServices -30- Media Contact: Kylie-Anne Doerner, Corporate Communications, The Regional Municipality of York Phone: 1-877-464-9675, ext. 71232 Cell: 289-716-6035 kylie-anne.doerner@york.ca Page 227 of 227