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Agenda - Budget Committee - 20241118Town of Aurora Budget Committee Meeting Agenda Date:Monday, November 18, 2024 Time:6 p.m. Location:Council Chambers, Aurora Town Hall Meetings are available to the public in person and via live stream on the Town’s YouTube channel. To participate, please visit aurora.ca/participation. Pages 1.Call to Order 2.Land Acknowledgement 3.Approval of the Agenda 4.Declarations of Pecuniary Interest and General Nature Thereof 5.Delegations 5.1 Phiona Durrant, Aurora Black Community Association; Re: Request for Funding 1 6.Consideration of Items 6.1 2025 Operating Budget - Community Partner Business Plans and Presentations 6.1.1 Central York Fire Services 31 (Binder Tab 14) (Presentation to be provided by Fire Chief Rocco Valpe, Central York Fire Services, and Andrea Tang, Director, Financial Services, Town of Newmarket) That the Central York Fire Services presentation be received for information. 1. 6.1.2 Aurora Historical Society Board 40 (Binder Tab 15) (Presentation to be provided by Geoffrey Dawe, Co President and Treasurer, Alan Lambert, Co-President, and Kathleen Vahey, Curator and Manager) That the Aurora Historical Society Board presentation be received for information. 1. 6.1.3 Aurora Public Library Board 64 (Binder Tab 15) (Presentation to be provided by Jodi Marr, Chief Executive Officer, Adam Mobbs, Board Chair, and Julie Rocca, Business Manager) That the Aurora Public Library Board presentation be received for information. 1. 6.1.4 Aurora Cultural Centre Board 85 (Binder Tab 15) (Presentation to be provided by Suzanne Haines, Executive Director, Morry Patoka, Vice President, and Michelle Lockie, Treasurer) That the Aurora Cultural Centre Board presentation be received for information. 1. 6.1.5 Aurora Sports Hall of Fame 121 (Binder Tab 15) (Presentation to be provided by Javed S. Khan, President and Director, and Brian Roberts, Treasurer) That the Aurora Sports Hall of Fame presentation be received for information. 1. 6.1.6 Sport Aurora 149 (Binder Tab 15) (Presentation to be provided by Laurie Mueller, Executive Director, Stephen Forsey, Director, and John Reich, Treasurer) That the Sport Aurora presentation be received for information. 1. 7.Adjournment -RKQ:HVW:D\ $XURUD2QWDULR /*- DXURUDFD 'HOHJDWLRQ5HTXHVW 7KLVUHTXHVWDQGDQ\ZULWWHQVXEPLVVLRQVRUEDFNJURXQGLQIRUPDWLRQIRUFRQVLGHUDWLRQE\HLWKHU&RXQFLORU&RPPLWWHHVRI &RXQFLOLVEHLQJVXEPLWWHGWR/HJLVODWLYH6HUYLFHV &RXQFLORU&RPPLWWHH&KRRVH2QH %XGJHW&RPPLWWHH &RXQFLORU&RPPLWWHH0HHWLQJ'DWH a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y y Page 1 of 172 Page 2 of 172 Page 3 of 172 Page 4 of 172 Page 5 of 172 Page 6 of 172 Page 7 of 172 Page 8 of 172 Page 9 of 172 Page 10 of 172 Page 11 of 172 Page 12 of 172 Page 13 of 172 Page 14 of 172 Page 15 of 172 Page 16 of 172 Page 17 of 172 Page 18 of 172 Page 19 of 172 Page 20 of 172 Page 21 of 172 Page 22 of 172 Page 23 of 172 Page 24 of 172 Page 25 of 172 Page 26 of 172 Page 27 of 172 Page 28 of 172 Page 29 of 172 Page 30 of 172 Page 31 of 172 Page 32 of 172 Page 33 of 172 Page 34 of 172 Page 35 of 172 Page 36 of 172 Page 37 of 172 Page 38 of 172 Page 39 of 172 Page 40 of 172 Page 41 of 172 Page 42 of 172 Page 43 of 172 Page 44 of 172 Page 45 of 172 Page 46 of 172 Page 47 of 172 Page 48 of 172 Page 49 of 172 Page 50 of 172 Page 51 of 172 Page 52 of 172 Page 53 of 172 Page 54 of 172 Page 55 of 172 Page 56 of 172 Page 57 of 172 Page 58 of 172 Page 59 of 172 Page 60 of 172 Page 61 of 172 Page 62 of 172 Page 63 of 172 OPERATING BUDGET 2025AURORA PUBLIC LIBRARYPage 64 of 172 ABOUT USAurora Public Library provides our community with access to information, programming, resources and services that foster learning, creativity and community engagement for all ages and backgrounds. Page 65 of 172 AURORA TOWN SQUAREThe opening of Aurora Town Square offers greater opportunities for us to grow together, develop new program partnerships and expand how we can work together to create positive change. Page 66 of 172 LIBRARY VISITSAPL is one of the most visited libraries of our size in York Region. People come to work, study, attend programs, browse the collection, check out materials and spend quality time in our space. Page 67 of 172 AURORA PUBLIC LIBARY OPERATIING BUDGET 2025IN LIBRARY VISITS2024 is forecasted to have the most in library visits on record.221,6222024 YTD In Library Visits262,5202019 Highest In Library Visits229,5202023 In Library VisitsPage 68 of 172 LIBRARY MEMBERSHIPLibrary membership provides customers with access to physical and digital resources. 10.9%increase over last year YTDPage 69 of 172 LIBRARY PROGRAMSThe Library is an active space that provides programming for all ages. We foster lifelong learning, creativity and social inclusion through the educational, cultural and recreational activities we offer. Page 70 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025PROGRAM ATTENDANCEProgram attendance reflects community engagement. 25,7152024 YTD Program Attendance~ $820,250Economic Impact32,8102023 Program AttendancePage 71 of 172 CREATIVESTUDIOWe support hands on learning and provide a place for our community to explore, experiment and create. The Creative Studio is a space for innovation, skill development and supports entrepreneurial endeavors. Page 72 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025Aurora Public Library is a dynamic place that actively seeks to collaborate with our community. We work directly with other community organizations to deliver engaging partnership programs, maximize resources and address diverse community needs. COMMUNITY PARTNERSHIPS45+Partnership Organizations in 2024Page 73 of 172 CULTURAL CONTRIBUTIONSWe celebrate the diversity of our community, promote inclusivity and cultural awareness by providing a platform for expression, events and opportunities to share traditions as well as foster an understanding of distinct perspectives.Page 74 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025The Library plays a crucial role in supporting newcomers by offering a variety of resources and services tailored to their needs.We create a welcoming environment that aids in their transition and fosters a healthy connection with the community. NEWCOMER ASSISTANCEPage 75 of 172 EDUCATIONAL SUPPORTSIn addition to the online resources for self-directed learning, the Library provides programming that directly impacts early literacy, reading skills development and language learning. Page 76 of 172 COLLECTIONSLibrary collections support community interests and informational needs. They provide access to knowledge, support growing creativity, supplement lifelong learning and simply support the activity of reading for pleasure. Page 77 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025CIRCULATIONForecasted circulation for 2024 is 641,054473,1302024 YTD Circulation2019 Highest Circulation546,9332023 Circulation731,842Page 78 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025AVERAGE ESTIMATED COST OF LIBRARY ITEMS = $25Daily Newspaper $3Video Game$85Audiobook$28DVD TV Series$50Weekend Edition Newspaper $6Hardcover Book$35Paperback Book$20DVD/Blue Ray Film$28Magazine$10Children’s Picture Book$18Children’s Paperback Book$10eBook$15RETURN ON INVESTMENT~ $13.5 MILLIONEconomic Impact Page 79 of 172 SPECIALCOLLECTIONS •Library of Things•Parks Passes•Activity Backpacks•Dyslexic Materials•Braille•VOX Books•Multilingual •Seed KitsPage 80 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025ELECTRONIC RESOURCES1.99 MILLIONPressreader604 Brainfuse4086Gale Courses1055Mango Languages7125Hoopla3467Tumblebooks402KanopyLive tutoring sessionsHours SessionsDownloadsDownloadsDownloadsArticles ViewedThese online resources include things like live one-on-one tutoring, instructor led courses, TV and movie downloads, newspaper articles, eBooks, audiobooks and language learning courses. Page 81 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 20252025 BUDGET PRESSURES•Cost of Living Increases•Increased Vendor costs•Collective Bargaining with CUPE 905.27•Ongoing funding to Library Capital ReservePage 82 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025Page 83 of 172 AURORA PUBLIC LIBRARY OPERATING BUDGET 2025Page 84 of 172 Aurora Cultural Centre2025-2026 Budget Presentation Aurora Town CouncilNovember 18, 2024Page 85 of 172 $XURUD&XOWXUDO&HQWUH3URĆOH2. 2024 Program Review 3. 2024 KPIs4. 2025–2026 ProjectionsAgendaAurora Cultural Centre | 2025–2026 Budget Presentation2Page 86 of 172 Mission, Vision& CoreValuesAurora Cultural Centre | 2025–2026 Budget PresentationThe Aurora Cultural Centre has three primary core values thatguide decision-making. They are...3Page 87 of 172 ProgrammingAurora Cultural Centre | 2025–2026 Budget Presentation|FAMILY EVENTS|PROGRAMS FOR ALL AGES|ART GALLERIES |MUSIC AND THEATRE EVENTS|EDUCATIONAL ARTS PROGRAMS|COMMUNITY EVENTS|VOLUNTEER OPPORTUNITIES4Page 88 of 172 2024 Programming5Page 89 of 172 Perennial DarknessGroup exhibitConঞnue7 t_rou]_ anuar Ƒƕķ ƑƏƑƓnlbne t_rou]_ e0ruar Ɩķ ƑƏƑƓAssignments of Art Class PastGroup exhibit(a pop-up installation at Aurora Family Leisure Complex) e0ruar ƐƏ ŋ Arrbl Ɛƕķ ƑƏƑƓAurora Cultural Centre | 2024–2026 Budget PresentationorŊur _b0bt at A CGallery Exhibitions Galleries available 24/7 online6Page 90 of 172 #MCOYA24 – Mayor’s Celebration of Youth Arts 2024Group exhibit e0ruar ƐƏ ŋ Arrbl ƑƏķ ƑƏƑƓnlbne t_rou]_ a Ɛƕķ ƑƏƑƓEarly Bird Gets the WormGroup exhibita Ɛѵ ŋ Au]uvt ƐƏķ ƑƏƑƓnlbne a Ƒƒ ŋ Au]uvt ƒƏķ ƑƏƑƓFool’s Gold | Laura Fedynyszyn(a pop-up installation at Aurora Family Leisure Complex)une ƐƐ ŋ Au]uvt ƑƐķ ƑƏƑƓAurora Cultural Centre | 2025–2026 Budget PresentationGallery Exhibitions aorĽv Cele0raঞon o= +out_Artv u0lb1 !e1erঞon7Page 91 of 172 The Living CorridorAnnwin Arts and Joaquin Varela"ertel0er ƑƐķ ƑƏƑƓ ŋ anuar ƐƖķ ƑƏƑƔFuture Grounds A collaboration with the Town of Auroraand Oddside Arts(throughout Aurora Town Square)"ertel0er ƑƐķ ƑƏƑƓ Ŋ Expressions of Critical ThoughtCarousel Collective"ertel0er ƑƐķ ƑƏƑƓAurora Cultural Centre | 2025–2026 Budget Presentation$_e bbn] Corrb7orAnnbn Artv ş oatubn (arelaGallery Exhibitions 8Page 92 of 172 Camp Retrospective:A Journey Through Young Artistry"ertel0er ƑƐ Ŋ 1to0er Ɛƒķ ƑƏƑƓ&RQJUXHQWE\GHĆQLWLRQVGroup exhibit1to0er ƑƓķ ƑƏƑƓ ŋ anuar Ƒѵķ ƑƏƑƔGeorgina Cultural Art Centre Permanent CollectionGroup exhibitoel0er ƑѶķ ƑƏƑƓ ŋ anuar Ƒѵķ ƑƏƑƔAurora Cultural Centre | 2025–2026 Budget Presentation"uller Calrv !etrovre1ঞe bn t_e reat all aller Gallery Exhibitions 9Page 93 of 172 erennbal arhnevv Ŋ ƑŲC+AƑƓ aorĽv Cele0raঞon o= +out_ Artv ƑƏƑƓ Ŋ ƒarl br7 etv t_e )orl ŋ ƒ oolĽv ol7 Ŋ ƐGalleries:ArtByte engagementsAurora Cultural Centre | 2025–2026 Budget PresentationorŊur bnvtallaঞon at A C 0 aura e7nvnup to September 30, 202410Page 94 of 172 ŲC+AƑƓ ŋ Ɩarl br7 etv t_e )orl ŋ ƒ oolĽv ol7 ŋ Ɛ$_e bbn] Corrb7or ŋ ƒrrevvbonv o= Crbঞ1al $_ou]_t Ŋ Ɛ uture roun7 ŋ ƑCalr !etrovre1ঞe ŋ ƐCon]ruent Ő0 7eCnbঞonvő ŋ Ƒeor]bna Cultural Art Centre erlanent Colle1ঞon Ŋ Ɛulঞrle _b0bঞonv ŊArঞvtŊoet at_erbn] ŋ Ɛ all ren "tu7bo ŋ ƐƐŐeehl vevvbonv =rol 1t Ɩ ŋ e1 ƐѶőGalleries:In Person EventsAurora Cultural Centre | 2025–2026 Budget Presentationu0lb1 !e1erঞon =or Con]ruent Ő0 7eCnbঞonvőup to September 30, 2024 unless otherwise noted11Page 95 of 172 The Last Waltz | A Musical Celebration of The Band Liveanuar ƐƖ Elizabeth Shepherd supported by Charlotte McAfee-Brunner anuar Ƒƕ7KH6KXIćH'HPRQV• e0ruar ƐƏMartha Chaves’ | Broad Appeal (Intl Women’s Day Comedy Show)ar1_ ѶEleanor McCain supported by North Atlantic Drift • ar1_ ƐѵAmir Amiri supported by Naghmed Farahmand • Arrbl ѵPerforming Arts:Aurora Cultural Centre PresentsAurora Cultural Centre | 2024–2026 Budget Presentationan1e An7ervonĽv $_e avt )alt at "tĺ An7reĽv Colle]e12Page 96 of 172 Julian Taylor supported by Tania Joy • Arrbl ƑƕMia Sheard | Songs are like Tattoos Joni Mitchell Tribute • une ƐƓBarbra Lica with Charlotte McAfee-Brunner • "ertel0er ƑƕMartha Chaves’ | I’ve Got My Papers • 1to0er ƔOld Man Luedecke + Mehdi Rostami • oel0er ƐAmanda Martinez + Eliana Cuevas • oel0er ƐѵSteven Taetz • oel0er ƒƏLaila Biali with special guest Jane Bunnett • e1el0er ƐƓPerforming Arts:Aurora Cultural Centre PresentsAurora Cultural Centre | 2024–2026 Budget Presentationulban $alor bn rer=orlan1eat t_e Arlour 13Page 97 of 172 Ana Vidovic • e0ruar ƒCharles Richard-Hamelin • a ƐƏGryphon Trio • une ƕCanadian Brass • oel0er ƑƑPerforming Arts:Great Artist Music SeriesAurora Cultural Centre | 2025–2026 Budget Presentation$_e rr_on $rbo bn rer=orlan1e at $rbnbt An]lb1an C_ur1_ 14Page 98 of 172 Qiu Xia He & Andre ThibaultChina Speaks Your Language • a ƐѶWeeFestival | Paper Playground • a ƑƔMimi O’Bonsawin Family Presentation • une ƑPop! Pop! • 1to0er ƑѵFireside Munsch • e1el0er ƕPerforming Arts:Family SeriesAurora Cultural Centre | 2025–2026 Budget PresentationorĴ orĴ A Carouvel laerv ro7u1ঞon bn rebh all 15Page 99 of 172 Aurora Cultural Centre | 2025–2026 Budget PresentationSpecial Events & OutreachLearning the art of printmakingat A Magical Family Day Upcycling art activities at March Break Crafternoonat the Armoury Canada DayCommunity Outreach atLambert Willson Park16Page 100 of 172 Family Day • e0ruar ƐƖCrafternoon • ar1_ ƐƒAurora Culture Days • "ertel0er ƑƐSeason Launch & VIP Night • "ertel0er ƑƔA Concert for Truth & Reconciliation • "ertel0er ƒƏSpecial EventsAurora Cultural Centre | 2025–2026 Budget Presentation"eavon aun1_Ĺ "teen $aetbt_ vre1bal ]uevtvC_arloe 1A=eeŊrunner ş =rben7vStatistics up to September 3017Page 101 of 172 Aurora Home Show • Arrbl ƑƏ ş ƑƐAurora Pride Luau • a ƒƏAurora Street Festival • une ƑMetrolinx Outreach • une ƐƖAurora Farmer’s Market • une ƑƑķ ul Ɛƒķ Au]uvt ƐƏCanada Day • ul ƐFresh Food Market Richmond Hill • ul ƐƏFresh Food Market Newmarket • ul ƐƐStouffville 55+ Club • ul ƐƔFresh Food Market Aurora • ul ƑƓBradford Farmer’s Market • Au]uvt ƒOutreach ActivitiesAurora Cultural Centre | 2025–2026 Budget PresentationAurora "taঞonCollunbt utrea1_Statistics up to September 30, 202418Page 102 of 172 Aurora Cultural Centre | 2025–2026 Budget PresentationVolunteer Program)aCn7bn]$b1het tahbn]&v_erbn]"re1bal eent veturvoar7 oernan1e 7uঞevro1evvbn] re]bvtraঞonv an7 valevlannbn] an7 vurrorঞn] eentvarv_allbn] au7ben1eĸ vurrorঞn] all _ealt_ş va=et rroto1olv "urrorঞn] 1_bl7renņout_ rro]ralv un7rabvbn]Av Cultural Al0avva7orv bn our 1ollunbtTotal # hours in 20241,134Total # of hours donated:January 2011-September 202439,047Statistics up to August 30, 202419Page 103 of 172 Statistics20Page 104 of 172 GalleryStatisticsAurora Cultural Centre | 2025–2026 Budget Presentation# of Exhibits10# of Artists Exhibited110# of ArtBytes*9# of Gallery Events35# of Social MediaEngagements*9,321# of Visitors to the gallery*110,066[includes visitors to AFLC during pop-up installations]# of Virtual gallery views*7,733*Statistics up to August 31, 202421Page 105 of 172 Performing Arts andSpecial Events Program StatisticsAurora Cultural Centre | 2025–2026 Budget Presentation# of Ticketed events13# of Fully subsidized events4# of Participants2,703Statistics up to August 31, 202422Page 106 of 172 Education:Term Classes, Workshops & Camps Aurora Cultural Centre | 2025–2026 Budget Presentation# of programs66# of Students480# of Adults209# of Children/Youth271# of Classes held328Statistics up to September 30, 202423Page 107 of 172 Education:Kaleidoscope in the Schools Aurora Cultural Centre | 2025–2026 Budget Presentation# of Schools served30# of Artist Workshops63# of Children served12,567# of Teachers served721Statistics up to June 30, 202424Page 108 of 172 Aurora Cultural Centre | 2025–2026 Budget Presentationra7=or7 arlerĽvarhet a1ঞaঞon OutreachTotal # of activities19Total # of people served1,802Statistics up to September 30, 202425Page 109 of 172 2024 Community ParticipationAurora Cultural Centre | 2025–2026 Budget PresentationGallery+Performing Arts Education Rentals Outreach++TotalPatrons of the Aurora Cultural Centre2021-202460,00050,00040,00030,00020,00010,000020222023 2024*20212022Gallery PublicArt Visitors83,2032024Gallery PublicArt Visitors89,458+ 2022 and 2024 includes public art views++ started tracking in 2023*Statistics up to August 31, 202426Page 110 of 172 Aurora Cultural Centre | 2025–2026 Budget PresentationProgram RevenuesProgram Revenue2019Actual2020Actual2021Actual2022Actual2023 Actual2024* ActualFacility Rentals34,485 3,350 - - - - Performing Arts53,900 18,266 9,033 34,744 66,046 103,7777caঞon104,183 39,555 42,635 107,205 118,493 139,436Gallery13,245 512 - 3,982 - 3,923Total205,813 61,683 51,668 145,930 184,539 247,136*up to August 31, 202427Page 111 of 172 Aurora Cultural Centre | 2025–2026 Budget Presentation2024Program Statistics*Projection to YE *Projection to YEEducational Programs64%Gallery Programs18%PerformingArts Events11%Gallery2%Educational Art Classes 56%Outreach7%Types of Activation* Direct Revenue*Gallery+Performing Arts Education Outreach++Performing Arts Events 42%28Page 112 of 172 Aurora Cultural Centre | 2025–2026 Budget Presentation2024Program and Administrative Expenses20% Administration Expenses2024 Expense Breakdown**Projection to YE as of August 31, 2024 80% Program Expenses29Page 113 of 172 Aurora Cultural Centre | 2025–2026 Budget PresentationCommunity Investmentthrough Town Grant2010 Actual2018 Actual2019 Actual2020 Actual*2021 Actual*2022 Actual*2023 Actual2024 Projection to YE**Town of Aurora Base reraঞng Grant340,000 415,700 415,700 424,014 432,500 441,100 538,760549,569Supplemental Funding58,686 69,180 82,000 Total Revenue382,496 755,445 870,392 707,764 816,949 1,347,885 1,356,5091,632,309Other Earned Revenue38,698 339,745 454,692 342,436 453,629 988,785 817,749 1,082,740Earned Revenue as a % of Town Grant11% 82% 109% 81% 105% 224% 152% 197%*Earned revenue impacted by COVID-19**as of August 31, 202430Page 114 of 172 Aurora Cultural Centre | 2025–2026 Budget Presentation2024 Financial Summaryas of August 31, 20242024 Operating Budget2024 Budget (approved December 2023)*% of budgeted expenses2024 Year End Projection**% of projected expensesREVENUETown of Aurora Operating Grant 549,569 28% 549,569 33%Aurora Town Square displacement costs 120,416 6% 133,459 8%Aurora Town Square Operations+ 365,280 19% 189,041 11%Fundraising: Grants, Donations and Sponsorships 596,604 31% 494,354 30%Programs 310,115 16% 265,886 16%Total Income 1,941,984 100% 1,632,309 98%EXPENSES$GPLQLVWUDWLYH6DODULHVDQGEHQHĆWV64,929 3% 71,145 4%3URJUDP6DODULHVDQGEHQHĆWV928,165 48% 824,806 50%Aurora Town Square Operations 302,627 16% 177,866 11%Programs 524,928 27% 480,198 29%Professional fees 36,000 2% 39,000 2%Fundraising23,132 1% 15,606 1%27+(52IĆFHSKRQHHTXLSOHDVHEDQNLQVXUDQFHHWF62,203 3% 56,344 3%Total Expense 1,941,984 100% 1,664,965 100%([FHVV'HĆFLHQF\RI5HYHQXHVRYHU([SHQGLWXUHV-0%2%*Assumes ATS opens April 1, 2024 **As of August 31, 2024 + Includes Infrastructure for Production and FOH, and staff recoveries31Page 115 of 172 • Customer satisfaction with quality of Centre’s programming• Customer Satisfaction with diversity of Centre’s program offering• Permittee satisfaction on Production and Front of House servicesAdditional KPIsAurora Cultural Centre | 2025–2026 Budget Presentation32Page 116 of 172 2025-2026 Budget33Page 117 of 172 • To re-establish Aurora Cultural Centre operations and programming in Aurora Town Square.• To build brand and professional consistency in services in Aurora Town Square.• To capitalize on opportunities created through the new cultural infrastructure.ObjectivesAurora Cultural Centre | 2025–2026 Budget Presentation34Page 118 of 172 Aurora Cultural Centre | 2025–2026 Budget Presentation2025-2026 Operating Budgets2025 and 2026 Budgets2025 Budgetѷ o= total 0u7]et2026 Budgetѷ o= total 0u7]etREVENUETown of Aurora Operating Grant560,56027%571,77128%Aurora Town Square Operations+551,01026%560,68027%Fundraising: Grants, Donations and Sponsorships681,42933%622,36830%Programs297,74314%300,00015%Total Income 2,090,742100%2,054,819100%EXPENSES$GPLQLVWUDWLYH6DODULHVDQGEHQHĆWV75,1844%76,6884%3URJUDP6DODULHVDQGEHQHĆWV902,83443%920,89045%Aurora Town Square Operations526,01025%545,68027%Programs473,12723%389,35619%Professional fees36,0002%36,0002%Fundraising18,1951%26,1271%27+(52IĆFHSKRQHHTXLSOHDVHEDQNLQVXUDQFHHWF59,3923%60,0783%Total Expense 2,090,742100%2,054,819100%([FHVV'HĆFLHQF\RI5HYHQXHVRYHU([SHQGLWXUHV- - + Includes Infrastructure for Production and FOH, and staff recoveries35Page 119 of 172 Thank you for yourcontinued support!The Aurora Cultural Centre receives support from all levelsof government for our operations and programming.An agency of the Government of OntarioUn organisme du gouvernement de l’OntarioPage 120 of 172 Page 121 of 172 Page 122 of 172 Page 123 of 172 Page 124 of 172 Page 125 of 172 Page 126 of 172 Page 127 of 172 Page 128 of 172 Page 129 of 172 Page 130 of 172 Page 131 of 172 Page 132 of 172 Page 133 of 172 Page 134 of 172 Page 135 of 172 Page 136 of 172 Page 137 of 172 Page 138 of 172 Page 139 of 172 Page 140 of 172 Page 141 of 172 Financial Statements of: AURORA SPORTS HALL OF FAME December 31, 2023 SUMMARY Compilation Engagement Report 2 Balance Sheet 3 Statement of Operations and Fund Balance 4 Statement of Changes in Fund Balance 5 Notes to the financial statements 6 Page 142 of 172 12764 Yonge Street Box 2046 Richmond Hill On L4E 1A3 Tel 905-770-0115 2 | P a g e FAWCETT & ISAAC CPAS PROFESSIONAL CORPORATION COMPILATION ENGAGEMENT REPORT On the basis of information provided by management, I have compiled the balance sheet of AURORA SPORTS HALL OF FAME for the year ending December 31, 2023, statement of operations and fund balance, and the statement of changes in fund balance for the period then ended. Management is responsible for the accompanying financial information, including the accuracy and completeness of the underlying information used to compile it and the selection of the basis of accounting. I performed this engagement in accordance with Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, which requires me to comply with relevant ethical requirements. My responsibility is to assist management in the preparation of the financial infor mation. I did not perform an audit engagement or a review engagement, nor was I required to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, I do not express an audit opinion or a review conclusion, or provide any form of assurance on the financial information. Readers are cautioned that the financial information may not be appropriate for their purposes. Rafik Isaac, Richmond Hill, Ontario Chartered Professional Accountant April 13, 2024 Page 143 of 172 AURORA SPORTS HALL OF FAME BALANCE SHEET AS AT DECEMBER 31, 2023 (With comparative figures for the year as at DECEMBER 31, 2022) 3 | P a g e ASSETS 2023 2022 Current Assets Cash 73,295$ 124,835$ Term deposit 76,000 - Accounts receivable 8,820 1,800 Taxes receivable 19,686 7,419 177,801$ 134,054$ LIABILITIES Current Liabilities Accounts payable and accrued liabilities 18,044$ 27,911$ Deferred revenue 52,139 - 70,183 27,911 FUND BALANCE General fund 3,979 30,583 Education reserve fund 5,000 - Event reserve fund 7,639 - Capital reserve fund 15,000 - Operating reserve fund 76,000 75,560 107,618 106,143 177,801$ 134,054$ Page 144 of 172 AURORA SPORTS HALL OF FAME STATEMENT OF OPERATIONS AND FUND BALANCE FOR THE YEAR ENDED DECEMBER 31, 2023 (With comparative figures for the year as at DECEMBER 31, 2022) 4 | P a g e 2023 2022 REVENUE Induction celebration 34,246$ 26,499$ Cornerstone - grants and sponsorships 66,959 67,025 Golf event revenue 33,544 - Promotional items 1,652 909 136,401 94,433 EXPENSES Induction celebration 56,838 39,484 Golf expenses 25,905 - Administration and management 21,911 19,669 Promotional items 7,768 5,178 Community events 6,850 3,736 Grant and foundation acquisitions 4,399 10,184 Advertising and design 3,124 5,914 Education 2,675 267 Insurance 2,103 864 Street banners 1,944 - Web and communications 1,046 5,496 Nominations 363 738 134,926 91,530 Excess of revenue over expenses 1,475 2,903 Opening fund balance 106,143 103,240 Closing fund balance (NOTE 2)107,618$ 106,143$ Page 145 of 172 AURORA SPORTS HALL OF FAME STATEMENT OF CHANGE IN FUND BALANCE FOR THE YEAR ENDED DECEMBER 31, 2023 (With comparative figures for the year as at DECEMBER 31, 2022) 5 | P a g e Education Event Capital Operating General Reserve Reserve Reserve Reserve Fund Fund Fund Fund Fund 2023 2022 Excess of revenue over expenses (6,164)$ -$ 7,639$ -$ -$ 1,475$ 2,903.00$ Fund balances, beginning of year 30,583 - - - 75,560 106,143 103,240 Interfund transfers (20,440) 5,000 - 15,000 440 - - Fund balance, end of year 3,979$ 5,000$ 7,639$ 15,000$ 76,000$ 107,618$ 106,143$ Page 146 of 172 AURORA SPORTS HALL OF FAME NOTES TO FINANCIAL STATEMENTS DECEMBER 31, 2023 6 | P a g e NOTE 1 The basis of accounting applied in the preparation of the balance sheet of AURORA SPORTS HALL OF FAME as at December 31, 2023 and the statement of operations for the year then ended is on the historical cost basis, reflecting cash transactions with the addition of:  Accounts receivable  Accounts payable and accrued charges  Deferred revenue  Taxes receivable as at the reporting date NOTE 2 Internally restricted reserve funds and interfund transfers During the year, the organization transferred $5,000, $15,000 and $403 respectively from the general fund to the Education Fund, Capital Fund, and the Operating Fund to support the goals and strategies of the board. These internally restricted amounts are not available for any other purpose without approval of the board of directors. Refer to the reserve fund policy of the organization for more information. Page 147 of 172 Historical Approved for2023202420252026RevenuesFundraising 44,219 39,300 40,100 40,900 Celebrity Golf Classic 33,544 30,900 31,500 32,100 Induction Celebration Evening Ticket Sales 26,186 28,100 28,700 29,300 Capital Reserve - ASHoF Current Space Refresh - - 7,500 7,500 Merchandise and Promotional Items 1,652 4,100 4,200 4,300 105,601 102,400 112,000 114,100 ExpensesInduction Celebration Evening 56,838 47,700 48,500 49,710 Celebrity Golf Classic 22,405 25,800 26,400 27,000 Curatorial Services 20,000 20,000 20,000 20,000 Induction Celebration Evening Event management 17,578 15,425 15,900 16,200 Education Programs 2,675 13,000 13,460 13,700 Grant and Foundation Acquisitions 4,399 - - - Communications and Public Relations 6,114 7,200 7,300 7,400 Community Engagement and Outreach 6,850 6,300 6,400 6,500 Merchandise and Promotional Items 7,768 6,200 6,300 6,400 Administrative Expenses 4,334 4,500 4,600 4,700 ASHoF Donation - Celebrity Golf Classic 3,500 4,000 4,000 4,000 Insurance 2,103 2,500 2,500 2,500 Nomination, Induction, Hall of Famers 363 1,500 1,500 1,500 Special Project - ASHoF Current Space Refresh - - 27,500 27,500 154,927 154,125 184,360 187,110 Operating Deficit- 49,326 - 51,725 - 72,360 - 73,010 Town of AuroraOperating Grant 30,800 31,725 32,360 33,010 Curatorial Services Grant 20,000 20,000 20,000 20,000 Special Project - ASHoF Current Space Refresh - - 20,000 20,000 50,800 51,725 72,360 73,010 Net Income (Loss) 1,474 - - - Budget 2025 - 20262 Year BudgetAURORA SPORTS HALL OF FAMEPage 148 of 172 BUDGET PRESENTATIONTO THE TOWN OF AURORAPage 149 of 172 BACKGROUNDSport Aurora was founded in 2005 as a not‐for‐profit organization that supports and develops sport and recreation in our community by advocating for, and providing numerous services on behalf of our 42 Local Sport Organizations (LSO). These LSO’s provide sport services for virtually every sport participant in Town from the ages of 4 to over 80 in Aurora. Identified as a Community Sport Council of Ontario, the Mission is to build sport capacity, increase participation in sport and recreation, enhance integration processes and celebrate excellence in sport delivery. 2PRESENTATION TITLE20XXPage 150 of 172 MISSION STATEMENTSupport and develop sport and recreation for all ages, genders and abilities by advocating on behalf of our community in order to build capacity, increase participation, enhance integration, celebrate excellence, and for the love of sport.320XXSport Aurora is committed to be a progressive, dynamic sport council that promotes, develops, and supports quality sport opportunities for all sport organizations.Page 151 of 172 STEPHEN FORSEY LISA MACDONALD CLAUDE NEMBHARD WALLACE PIDGEONMEET THE TEAMRON WEESE GEOFF DAWE JOHN REICH ALAN DEANPage 152 of 172 2024 HIGHLIGHTSSport Aurora Celebrating 20 Years in 2025Proclamation of Sport Celebration Month October 1st, 2024Sport Aurora Celebrated our Annual School Athletes of the Year July 18th, 2024 –45 students –16 schoolsALL Sport One Day Program June 8th, 2024Inaugural ALL GIRLS All Sport One Day Program September 22nd, 2024 –SOLD OUTSport Aurora Breakfast of Champions 2024 October 20th, 2024Sport Aurora Champions Spotlights 2024 – August‐October, 2024Sport Aurora Athlete of the Year 2024 –Chloe Daniels Sport Aurora Coach of the Year 2024 –Todd MartinSport Aurora Volunteer Recognition 2024 October 27th, 2024We also have a SportAuroraMarketplace.ca for our members and their sponsors to use. Page 153 of 172 2024 PILLAR PROGRAMSSport Aurora Celebrated our Annual School Athletes of the YearThe Sport Aurora School Athletes of the Year acknowledges the significant and exceptional achievements and contribution to athletics and sports in our Aurora elementary schools within the Town of Aurora. These athletes are nominated by their schools in both YRDSB and the YCDSB. They are sport exemplars who inspire others in the school to participate in healthy school sport and aid in the celebration of our sport Pillars.Celebrated our 8thyear in 2024Page 154 of 172 2024 PILLAR PROGRAMS CON’TSport Aurora All Sport One Day This Annual Program, planned twice a year, is an inclusivemulti‐sport, multi‐environment concept to let people from 6 ‐18years of age and skill levels to participate in a ‘playful’ environment with trained instructors from Sport Aurora Member Organizations. ALL GIRLS All Sport One Day ProgramThis Inaugural Program, planned once a year, is our first, all girls program for ages 8 –14 years of age, designed to be an inclusive multi‐sport, multi‐environment concept to encourage girls from every skill level to participate in a ‘playful’ fun and encouraging environment with female trained instructors from our Sport Aurora Member Organizations. The focus of this program is to create a space for girls to have fun being introduced to the basics in development of a few different sports and overall physical activity to apply through out their life and how it helps with their mental health. Celebrated our 4thYear in 2024Page 155 of 172 2024 PILLAR PROGRAMS CON’TSport Aurora Breakfast of Champions 2024One of the mandates ofSport Aurorais to celebrate excellencewithin the Aurora sport community. The Breakfast of Champions (BoC) is an annual event that recognizes, celebrates and rewards the achievements of individuals or teams who have won provincial or national championships within their sports. The event acknowledges players, and also celebrates the volunteers, coaches, and parents. Celebrated our 13th, year 2024Page 156 of 172 2024 PILLAR PROGRAMS CON’TSport Aurora Coach & Athlete of the YearThe purpose of the Sport Aurora Coach and Athlete of the Year is to acknowledge and identify the significant and exceptional achievements and contribution to athletics from our well trained and certified coaches in the Town of Aurora. Once selected by our Celebration & Recognition Committee, Coach of the Year and our Athlete of the Year are announced at our Annual Breakfast of Champions Event.Celebrated our 8thYear 2024Page 157 of 172 2024 PILLAR PROGRAMS CON’TSport Aurora Volunteer Recognition 2024This annual event is designed to recognize and reward the sport volunteers of this Community who are the cornerstone of each Sport Organization’s ability to deliver high‐quality, effective and economically viable programs. Our aspiration is that volunteerism is rewarded and it inspires others to volunteer. The celebration is held at a local venue where food is offered and volunteers are invited share their experience to friends, family and the community. Celebrated our 14thYear 2024Page 158 of 172 KEY PERFORMANCE INDICATORS (KPI) 2024Page 159 of 172 2024 PILLAR PROGRAMS CON’TThis Program is funded by private donations solicited by Sport Aurora and is designed to ensure that children who are financially disadvantaged are supported so no child who wants to participate in sport and recreation is turned away. While Aurora is perceived to be an affluent community, the members of the Sport Aurora Organizations note that more requests for subsidies are occurring each year. •Total funded children in 2023: 27Total funded children in 2024: 31•Total Funded amount for 2023: $4,600.77 Total Funded amount for 2024: $7,161.00•Donations in 2023: $750.57 Donations in 2024: $6000.00 (Mayors Golf Classic/YRP/Aurora Lodge)Celebrated our 9thYear 2024 with over 30 applications approvedSport Aurora All Kids Can Play ProgramLM1Page 160 of 172 Slide 12LM1 Laurie Mueller, 2024-10-26Page 161 of 172 2024 KEY PERFORMANCE INDICATORS CON’TPage 162 of 172 THE FUTURESport Aurora’s Strategic Plan identifies a number of Programs that have been piloted and/or are those that contribute to a quality sport Community. They need the ability to grow.All are contingent from year‐to‐year on available funding and often grant or sponsorships. Piloted and proposed/approved by the Board such as; •the Volunteer management database •the Sport Concierge Program •the Physical Activity Matters! Program •Town‐wide/sport‐wide Sponsorship Program. Page 163 of 172 20XXFUNDING REQUEST 2024Page 164 of 172 SUMMARYSport Aurora has proven itself capable of meeting and exceeding every one of its stated objectives and has grown to be a true community service Organization. To maintain stability and continue to meet our objectives, core funding will be important to our future. Our sponsors value our Mission and we thank them for their support of sport and healthy physical activity. We encourage the Town to also support our mission and provide us with sable core funding so that we can continue our work.Page 165 of 172 XTHANK YOUPage 166 of 172 Financial Statements of: Sport Aurora Inc. November 30, 2023 SUMMARY Compilation Engagement Report 2 Balance Sheet 3 Statement of Operations and Net Assets 4 Schedule A – All Kids Can Play 5 Notes to the financial statements 6 Page 167 of 172 12764 Yonge Street Box 2046 Richmond Hill On L4E 1A3 Tel 905-773-0024 Fax 905-773-3075 2 | P a g e FAWCETT & ISAAC CPAS PROFESSIONAL CORPORATION COMPILATION ENGAGEMENT REPORT On the basis of information provided by management, I have compiled the balance sheet of Sport Aurora Inc. for the year ending November 30, 2023, the statement of operations and net assets, and schedule A – All kids can play for the period then ended. Management is responsible for the accompanying financial information, including the accuracy and completeness of the underlying information used to compile it and the selection of the basis of accounting. I performed this engagement in accordance with Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, which requires me to comply with relevant ethical requirements. My responsibility is to assist management in the preparation of the financial information. I did not perform an audit engagement or a review engagement, nor was I required to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, I do not express an audit opinion or a review conclusion, or provide any form of assurance on the financial information. Readers are cautioned that the financial information August not be appropriate for their purposes. Richmond Hill, Ontario Chartered Professional Accountant December 21, 2023 Page 168 of 172 SPORT AURORA INC. BALANCE SHEET AS AT NOVEMBER 30, 2023 (With comparative figures as at November 30, 2022) 3 | P a g e 2023 2022 ASSETS Cash and cash equivalents - General 92,001 126,989 Cash and cash equivalents - All kids can play fund 40,259 42,487 Cash and cash equivalents - Raffle 577 6,577 132,837 176,053 Accounts receivable 150 100 HST recoveries 4,954 8,801 137,941$ 184,954$ LIABILITIES Accounts payable and accrued liabilities 1,200$ 2,200$ 1,200 2,200 NET ASSETS Restricted Funds Balance 40,259 42,487 Unrestricted Net assets 96,482 140,265 136,741 182,752 137,941$ 184,952$ Page 169 of 172 SPORT AURORA INC. STATEMENT OF OPERATIONS AND NET ASSETS FOR THE YEAR ENDED NOVEMBER 30, 2023 (With comparative figures for the year ended November 30, 2022) 4 | P a g e 2023 2022 Revenue Grants 8,459$ 24,100$ Sponsorships - General 7,335 3,150 Sponsorships - All kids can play - 3,339 Memberships fees 4,764 10,889 Fundraising - 100 Program fees - 2,989 20,558 44,567 Expenses/Disbursements Administrative costs 46,170 82,155 Communications 5,414 9,269 Promotion of sport 4,787 1,388 Breakfast of champions 4,205 3,839 Sponsorship expenditures 3,119 3,224 Volunteer recognition 2,266 440 All sport one day program 608 2,400 Volunteer recruitment manager - 2,400 Evaluation - 1,036 Community engagement - 953 66,569 107,104 Net operational surplus/ (deficit)(46,011) (62,537) Opening net assets 182,752 245,289 Closing net assets 136,741$ 182,752$ Page 170 of 172 SPORT AURORA INC. SCHEDULE A – ALL KIDS CAN PLAY FOR THE YEAR ENDED NOVEMBER 30, 2023 (With comparative figures for the year ended November 30, 2022) 5 | P a g e 2023 2022 Revenue Grants -$ 3,800$ Donations - - - 3,800 Expenses/Disbursements All kids can play - Disbursements 3,228 3,926 Excess (deficit) of revenue over expenses (3,228) (126) Transfer between funds 1,000 Opening net assets 42,487 42,613 Closing net assets 40,259$ 42,487$ Page 171 of 172 SPORT AURORA INC. NOTES TO FINANCIAL STATEMENTS NOVEMBER 30, 2023 6 | P a g e NOTE 1 The basis of accounting applied in the preparation of the balance sheet of Sport Aurora Inc. as at November 30, 2023 the statement of operations and net assets, and schedule A – All kids can play for the period then ended is on the historical cost basis, reflecting cash transactions with the addition of:  Accounts receivable  Accounts payable and accrued charges  HST recoveries as at the reporting date Page 172 of 172