Agenda - Special General Committee - 20071119REVISED NOVEMBER 15, 2007
SPECIAL GENERAL
COMMITTEE
AGENDA
N0. 07-0
7:00 PM
COUNCIL
19, 2007
TOWN NALL
PUBLIC RELEASE REVISED NOVEMBER 15,200
15/11/07
Aui oo- RA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 07-45
Monday, November 19, 2007
7:00 p.m.
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
111 DELEGATIONS
(a) Ms Helen Roberts, President — Aurora Historical Society pg. D-1
Re: Funding for Hillary House
(b) Mr. David Atkins, Acting Director of Public Works
Re: Review of the 2008 Operating Budget — Public Works and
Environmental
(c) Mr. John Rogers,. Chief Administrative Officer
Re: Draft 2008 Operating Budget - Chief Administrative Officer
(d) Mr. John Gutteridge, Director of Financial Services
Re: Draft 2008 Operating Budget — Mayor and Councillors
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADJOURNMENT
Special General Committee Meeting No. 07-45 Page 2 of 2
Monday„ November 19, 2007
AGENDA ITEMS
Memorandum from the Director of Financial Services pg. 1
Draft 2008 Operating Budget — Public Works pg. 128
(distributed with original November 19, 2007 agenda package)
Draft 2008 Operating Budget - Environmental pg. 147
(distributed with original November 19, 2007 agenda package)
Draft 2008 Operating Budget — Chief Administrative Officer pg. 19
(distributed with original November 10, 2007 agenda package)
Draft 2008 Operating Budget — Mayor and Councillors pg. 3
(distributed with original November 10, 2007 agenda package)
Page 1 of 1
Panizza, Bob
From: Catherine Molloy (Aurora Historical Society)
Sent: Thursday, November 15, 2007 1:40 PM
To: Panizza, Bob
Cc: 'Helen Roberts'
Subject: Aurora Historical Society
Bob,
I would like to request delegation status for the Aurora Historical Society at the Council — Budget meeting on
Monday, November 19, 2007
The Society would like to explain the need to continue Town funding in order to maintain and properly operate
Hillary House.
Contact Information:
Aurora Historical Society
15372 Yonge Street
Aurora, ON
L4G 1N8
Phone:
E-mail:
The Society will be represented by President, Helen Roberts.
Cathy
Catherine Molloy
Director -Curator, Aurora Historical Society
The Aurora Heritage Centre, Share the Excitement!
905-727-8991
11/15/2007 D-1
'link
AURoRA
AGENDA ITEM # 1
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MEMORANDUM
Name of Division
Financial Services
Date: November 13, 2007
To: Mayor and Members of Council and Senior Management Team
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Balance of Budget Book
Please find attached the following budgets for your 2008 Operating Budget please insert
these pages following the tab identified.
Public Works Tab Pages 128 - 146
Environmental Tab Pages 147 - 148
Public Works Business Plan and Budget Pages
Waste Management Budget Pages
Leisure Services Tab Pages 149 - 224 Leisure Services Budget Pages
This wVcomplete all the budgets for 2008 budget.
t
L. o n Gutteridge, Director of Finance/Treasurer
Ext. 4111
Att. Remaining Operating Budgets
lulk
AURORA
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MEMORANDUM
Date: November 12, 2007
Name of Division
Financial Services
To: Mayor and Members of Council, Senior Management Team
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Budget Questions
With this memo I will try and respond to as many of your questions needed for the
November 19 th meeting.
1.
2.
I.
4.
5.
6.
Pages 1 shows our current budget position now that all budgets have been
incorporated.
Page 2 through 27 is a detailed breakdown of Council Budget.
Pages 28 through 30 is a copy of Council By-laws outlining expenses as
approved.
Pages 31 through Page 46 is a detailed copy of CAO/Administration Budget,
Memo outlining Contracted Services in Financial Services Department as
requested at our last meeting.
Also enclosed on page 8 through 10 is an explanation of the Historical Society
Grant.
L. John Gutteridge, Director of Finance/Treasurer
Ext. 4111
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COUNCIL ADMINISTRATION 01150
Salaries and Benefits 4-2000
All of Council and Mayor's Executive Assistant and Councillors Administrative
Assistant, with projected increase for 2008.
Office Supplies 4-4000
General Office Supplies for Mayor and Councillors
Presentations 4-4001
This is for presentation such as 50`h wedding, flowers for memorials, get well, etc.
Receptions 4-4002
For Lunches and meals for Mayor and Guests when necessary.
Subscriptions/Publications 4-4004
Municipal World, Newspaper and other Subscriptions required by Mayor and
Council
Office Equipment 4-4006
Fax Machine and Printer for Mayor's Office, Printer for Council Admin Assistant
Special Functions 4-5000
$3,000. for Mayor and $450, per each Councillor as provided for by by-law.
Specifically for Council to attend special functions on behalf of the Town
Conferences 4-5001
For attendance of Council at Conferences to a maximum of $3,000. per year per
member of Council
Courses and Seminars 4-5026
For attendance of Council Staff for Courses and Seminars
Memberships 4-5028
AMO $7,000, GTAH $500, Greater Toronto Mayors $250, Chamber of
Commerce $1,500
Mileage 4-5029
$600 per month for Mayor and $1,500 per annum for Councillors as per By-law
and $2,000. for miscellaneous mileage for staff or special travel.
Equipment Repairs 4-5033
Just a general allowance for equipment repairs
Insurance Fees 4-5039
Municipal Councillors Coverage
—2—
Advertising 4-5042
Advertising on behalf of Council such as Mayors Messages in publications,
promotion of special functions such as Cancer fund raiser, etc. (would suggest
Council might want to establish a policy in this regard)
Photocopier Charges 4-5045
Cost for Mayor and Councillors copying
Civic Responsibilities 4-5091
New account for Civic Receptions should they be required, such as Aurora Tigers
Canadian Championship $5,000., Town Pins $2,500, Town Gifts $2,000.
—3—
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COUNCIL PROGRAMS 01160
Community Grants 4-7000
Seniors Tax Rebate program $25,000 (New program) Info Aurora $25,000 and
other Community Grants $6,000
Museum Grant 4-7001
Grant to Aurora Historical Society
Education Grants 4-7002
Burseries
—7—
AURORA
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MEMORANDUM Name of Division
Financial Services
Date: November 12, 2007
To: Mayor and Members of Council and Senior Management Team
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Historical Society Grant
Unfortunately I do not have a lot of history with regard to this grant, I can only advise
you that we budget $50,000 every year and forward the Historical Society, a cheque
annually. The Aurora Historical Society did provide us with a detailed which is attached
hereto.
I know that the Society does not apply for the grant from the Town in the same way as
other grant. I would recommend that a formal application be put in place; this would
allow Council to judge this grant on the financial merit like other organizations.
The Town also produces the pay cheque for the curator which started so the Society
would not have to establish an accounting system to produce payroll for one individual.
As well this provides the Society with an option for benefits for this employee. We
produce the payroll and determine all cost related to the payroll expense and send the
Society an invoice to which they pay the Town. This transaction is separate and apart
from the grant process.
L. John Gutteridge, Director of Finance/Treasurer
Ext. 4111
Att. Document provided by Aurora Historical Society
An outline of the history of the Aurora Museum, with special reference to agreements
made between the Society and various levels of government.
Document researched and compiled by J. Stuart; January 27, 2000
1963, 16 Jan. inaugural meeting of Aurora and District Historical Society; tribute paid
to efforts of Mrs. J.D. Wilcox, who was particularly interested in using
Doan Hall (1850s house -demolished in late 1960s) as museum location
1963, 6 Feb first executive meeting; suggestions made for ways of displaying
historical information and artifacts
1963, July exhibit of donated and loaned items mounted at Doan Hall during Aurora
centennial week
1969, Sept. purchase by Society of local history collection of late J.M. Walton,
offered for sale by purchaser of Walton house and contents; Town of
Aurora contributed $500. to total cost of $1,000. (note: this is the only
record of a Town contribution towards purchase of artifacts)
1973, March engineer's residence in old waterworks building made available to
Society; later in year part-time opening of museum by volunteers begins
1974, Jan I Museum Committee added to committees of Society's executive council
1976, 16 NovSociety incorporated under provincial law; among stated objects is "to
operate...... a museum and/or an archival repository"
1977, 19 Dec Council of Town of Aurora resolves to enter into an agreement with the
Society whereby the Society is allowed to rent various areas of the
second floor of Church Street School for the purpose of a museum, for a
rent of $7,500. per annum; Council to make a municipal appropriation of
$6,000. per annum to the Society; Council authorizes the Town's
Recreation Co-ordinator to schedule compatible recreation programs on
the second floor, in liaison with the museum curator
1980, 28 Jan Mayor's Memo No. 101 to Council, outlining decisions made at Council
meeting of 19 December 1977 and recommending that the position taken
at that meeting be reaffirmed by Council, with some modifications
1980, 17 Mar Council of Town of Aurora endorses decisions made by Council on
December 1977, as amended by Mayor's Memo No. 101
1981, June Experience '81 grant received from province to hire curatorial assistant
(Jacqueline Stuart) to help carry out move from waterworks to Church
Street; file closed October 1981
AHS agreements w'various levels ofgov't-1963-1997 Pg.l oft
—9—
1981, June Wintario Community Project grant (provincial) received to set up new
exhibit in Church Street School; ministry may require repayment of some
or all of funds if Society ceases operation, is wound up or dissolved, or
becomes profit corporation; file closed October 1981
1981, June federal Summer Canada Student Employment Programme grant received
for work on renovation of museum areas at Church Street School
1981, 3 July letter from Society to Mayor, referring to request for grant of $4,000. to
pay curator for September to December of 1981; $3,000. to be returned to
Town when matching grant received from province in 1982 (provincial
grants to museums at this time based on matching formula: if Town gave
$12,000. so did province).
1981, 29 Aug I official opening of Aurora Museum in Church Street School
1982 new formula for provincial museum grants devised, based on operating
costs of previous year
1981, 7 Dec Council resolves to make grant of $12,000. in 1982 "in accordance with
the agreement between the Town of Aurora and the Aurora and District
Historical Society regarding funding on an annual basis for the operation
of the Aurora Museum"; $9,000. to be returned to the Town in 1983
1982 first of annual Community Museum Operating Grants (CMOG) received
from province (Ontario Regulation 877 applies)
1992, Jan curator becomes employee of Town of Aurora for benefits purposes;
Society to pay Town costs of salary and benefits in quarterly payments
1996, 26 Jun Council resolves to increase Aurora Museum grant by $15,150. to total of
$45,452. for 1996 "to offset the rental expenses which are presently
being incurred at the Church Street School"
1997 museum grant removed from Department of Leisure Services'
community organization grant budget to become separate line in
Operating and Capital Budget submission.
AHS agreements Wvarious levels ofgov't-1963-1997 Pg.2 of2
—10—
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HERITAGE COMMITTEE
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ECONOMIC DEVELOPMENT COMMITTEE
Internal Grants 4-5999
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YONGE STREET COMMERCIAL
This budget was originally to pay the taxes on apiece of property the town used on
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Farmers Market
Salaries and Wages 4-2002
Summer Student for Farmers Market
Farmers Market 4-4055
Strawberry Celebration $300., Corn Roast $300., Apples and Honey Festival
$350., Customer Appreciation Day $350., New Signage $700., Entertainment Costs
$600., Site enhancement Materials $300.,
Rents & Financial Expenses 4-
Vendors Fees $1,200. (20 @ $60.)
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-27-
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4859-06.F
BEING A BY-LAW to
provide for the annual
remuneration to be paid
to the Mayor and
Members of Council.
WHEREAS Section 283 (1) of the Municipal Act, S.O. 2001, C. 25, as amended
authorizes the Council of a local municipality to pass by-laws for paying remuneration to
the members of council, and such remuneration may be determined in any manner that
the council considers advisable;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT By-law 4859-06.F shall come into force effective December 1, 2006.
2. THAT an annual allowance shall be paid to each Member of Council of the Town
of Aurora, one third of which shall be deemed to be for expenses.
3. THAT the remuneration paid shall be established as follows:
MAYOR COUNCILLOR
December 1, 2006 $48,545.00 $23,254.00
4. THAT the remuneration paid to the Mayor for the next term of Council shall be
automatically adjusted .on an annual basis to reflect the economic salary
adjustments that are granted to the full-time non union group for the same 4 year
period.
5. THAT the remuneration paid to Councillors for the next term of Council shall be
automatically adjusted on an annual basis to reflect the economic salary
adjustments that are granted to the full-time non union group for the same
4 year period.
6. THAT the Mayor shall be provided with a vehicle/travel allowance of $600.00 per
month for the use of his personal vehicle while travelling on Town business. The
travel allowance shall be further adjusted at the CPI rate annually effective
December 1, 2006.
7. THAT the Mayor shall be provided with a benefit plan including medical, dental,
and life insurance overage
8. THAT the Mayor shall be permitted to participate in the OMERS pension plan.
9. THAT Councillors shall be provided with a vehicle/travel allowance of $1,000.00
per annum for the use of their own personal vehicle while travelling on Town
business. The travel allowance shall be further adjusted at the CPI rate annually
effective December 1, 2006.
10. THAT Councillors shall be offered on an optional basis at the Councillor's
expense, a benefit plan including medical, dental and life insurance.
11. THAT subject to the current policy, the Mayor shall also be provided with an
expense allowance of $3,300 per annum to attend special functions on behalf of
the Town. '
Igo
By-law No. 4859-06.F
Page 2
12. THAT subject to the current policy, Councillors shall be provided with an expense
allowance of $450 per annum per Councillor in order to attend special functions
on behalf of the Town.
14. THAT By-law 4459-03.0 is hereby repealed on December 1, 2006.
READ A FIRST AND SECOND TIME THIS 26�h DAY OF SEPTEMBER, 2006.
READ A THIRD TIME AND FINALLY PASSED THIS 26 h DAY OF SEPTEMBER,
2006.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
—29—
gown of,I,,, THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4926-07.F
BEING A BY-LAW to provide for the annual
remuneration to be paid to the Mayor and Members of
Council.
WHEREAS Section 283 (1) of the Municipal Act, S.O. 2001, C. 25, as amended
authorizes the Council of a local municipality to pass by-laws for paying remuneration to
the members of council, and such remuneration may be determined in any manner that
the council considers advisable;
AND WHEREAS Council enacted By-law 4859-061 providing for council remuneration
effective December 1, 2006;
AND WHEREAS Council, through the 2007 budget deliberations, increased the
vehicleltravel allowance per annum for the use of their own personal vehicle while
travelling on Town business;
AND WHEREAS it is deemed necessary to amend By-law 4859-06.F to reflect the
allowance increase:
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT By-law 4859-06.F be amended by deleting paragraph 9 and replacing it with
the following paragraph:
9. THAT Councillors shall be provided with a vehicle/travel allowance of
$1,500.00 per annum for the use of their own personal vehicle while
travelling on Town business. The travel allowance shall be further
adjusted at the CPI rate annually effective December 1, 2006.
2. THAT this by-law shall come into effect as of May 1, 2007.
READ A FIRST AND SECOND TIME THIS 12TH DAY OF JUNE, 2007.
READ A THIRD TIME AND FINALLY PASSED THIS 12TH DAY OF JUNE, 2007.
PHYLLIS M. MORRIS, MAYOR
B. PANIZZA, TOWN CLERK
—30—
Receptions 4-4002
• Budget in 2007 $2,500
• Spent $3,730
• Requested increase to $5,000 for 2008
• This account is used for Staff longevity gifts, retirement gifts and Home Show
expenses
• This account is overspent this year due to unforeseen. expenses for the
Tiger's reception .
Business Networking 4-4003
Budget in 2007 $515
Spent$716
Requested increase to $900 for 2008
This account is for expenses for soliciting external source information (eg.
Regional representatives, area CAO's, Chamber luncheons, Tribute dinners)
Subscriptions/Publication 4-4004
• Budget in 2007 $1,600
Spent $1,200
No requested increase in 2008
This account covers the follow subscriptions/publications:
o AMO $80
o Municipal World for the organization $408
o Ontario Bar Association $55
o Municom $90
o Inside Queens Park $400
o Public Sectors Digest $530
o TOTAL - $1563
Contingency 4-4043
Requesting to set up this account for unforeseen expenditures in all
Departments
Staff Initiatives 4-4044
• Budget in 2007 $12,875
• Spent $3,939 to date however the rest will be used for the Staff Christmas
party ($7,700 budgeted) and the Children's Christmas party ($2,000
budgeted)= $13,639
• Requested increase to $14,200 for 2008
• This account is for the Town Staff Christmas party, Children's Christmas party
and Staff Appreciation Day
—31—
Meeting Expenses 4-4046
• Budget in 2007 $2060
Spent $1,449 to date but will continue to use until the end of the year
No requested increase for 2008
This account is for refreshments for early Closed Session meetings, Budget
meetings, Special Council meetings and extended Management Team
meetings
Conferences 4-5001
• Budget in 2007 $7,725
Spent $1,366
No requested. increase for 2008 instead a decrease to
unclear if there will be a Character Conference in 2008
2007) but FCM will increase to $1,500
This account covers the following conferences:
o OMAA-2 times $500
o AMO - $1,000
o FCM - $1,500
o Character Conference $1,725 (not held this year)
o .TOTAL $5,225
Memberships 4-5028
• Budget in 2007 $3,605
$5,225 since it is
($4,500 budgeted in
Spent $3,279
Requested increase for 2008 $4,500 for CANAMA $870
This account covers the following memberships:
o OMAA $275
o AMO $270
o Bar Association $600
o OMMI $290
o York Region Law Association $110
o Law Society of Upper Canada $1,600
o Aurora Chamber of Commerce membership for the organization $175
o AMCTO $295
o TOTAL $3,616. (plus CANAMA @ $870 $4,500
Consulting 4-5043
• Budget in 2007 $5,000
Spent $1,500 for Management Workshops
—32—
Mileage 4-5029
• Budget in 2007 $1,236
• Spent $290
• No requested increase for 2008
• Mileage expenses accounted for:
o 4 x $250 for OMAA/AMO/FCM
o 1 X $150
o $50 for EA to the CAO
Office supplies 4-4000
• Budget of $1339
• Spent $810
• No requested increase for 2008
Courses & Seminars 4-5026
• Budget in 2007 $2,060
• Spent $1,555
• No requested increase for 2008
Vehicle Allowance 4-5030
$4,200
General Office Equipment 4-5031
• Budget in 2007 $2,000
• Spent $295 — office furniture being purchased
• No requested increase for 2008
Photocopier Charges 4-5045
• Budget in 2007 $1,000
• Spent $850
• No requested increase for 2008
Printing 4-5046
• Budget in 2007 $3,500 for Annual Report
• Spent $0
• Decrease to $1,500 for 2008
—33—
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,Yawn& is gJ06,6 romp"rV
MEMORANDUM
Name of Division
Financial Services
Date: November 12, 2007
To: Mayor and Members of Council, Senior Management Team
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Budget Questions Contracted Services Amount Financial Service
Department Page 86
The following is the break down of the Contracted Services for the Financial Services
Department between 2007 and 2008 budget.
Contracted Services
2007 Budget
2008 Budget
Courses & Seminars
$13,823
$15,375
1
Memberships
$3,396
$3,450
Mileage
$1,850
$2,000
General Office Equipment
$12,000
0
2
Equipment Repairs
$1,000
$1,000
Equipment Rentals
0
0
Equipment Service Contracts
$2,100
$2,000
Consulting
$60,000
$45,000
3
Photocopier Charges
$4,500
$4,500
Printing
$10,200
$10,200
Audit Fees
$73,000
$60,000,
4
1. We have increased Courses and Seminars as a result of needing to attend more
seminars on Capital Asset Management.
2. Last year we had a one time expense in the budget for a new vault.
3. Decreased this consulting as a result on a decrease in cost for our share of the
Regional Auditor. This number consist of $35,000 for Regional Audit Costs and
$.10,000 for fees we pay for and Assessment Consultant. Last year we budgeted
more for the Regional Audit but the actual number was less and next year they
have 2 more municipalities participating which brings the average cost down.
-47-
IWk
AURORA
ynwr&is, good C wpa y
4. Audit Fees have been decreased as a result of our Audit Tender, and we also
have some money included for additional costs associated with advice we may
need for Capital Asset Management. We budgeted $73,000 in 2007 because we
needed to appoint an auditor and were not sure a budget time what the tender
would come in at.
L. John Gutteridge, Director of Finance/Treasurer
Ext. 4111
Aft.
cc:
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
About the Public Works Department
The Public Works Department is responsible for the provision and maintenance of the
Town's fleet and municipal infrastructure such as roads, streetlights, water distribution
system, wastewater collection system, waste/recycling/yard waste collections, stormwater
management facilities, surface water, traffic control devices and markings, the
environmental monitoring and response as it relates to the above noted assets and
infrastructure, as well as taking the lead role in the development of strategies to
encourage stewardship of Aurora's air, water and land resources.
In essence, provision of the basic needs of the community is the responsibility of the
Public Works Department. The provision of these needs is both for the quality of life for
the existing community and for the fature planned growth areas of the Town.
The Department's "clients" include all residents, businesses and visitors to the Town of
Aurora, as well as other Town Departments.
Service levels must be established to meet Provincial Government requirements/
legislations, sound engineering principles, Council policies and directions, and the
requirements of our clients.
Change is the only constant in undertaking the responsibilities of the Public Works
Department. Accordingly, constant monitoring of ever changing regulations, legislation,
and technology is essential. Training, research, and planning to produce more efficient
and effective Departmental operations are constant and ongoing activities
—111—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes
Planned Outcome (Goal)
To provide safe and reliable potable water and economical wastewater collection.
2008 Action Steps
1. Implement new lead testing protocols in the water distribution system
2. Implement a computerized complaint/work order management system
3. Continue to develop and implement a backflow prevention program
4. Proceed with development of a drinking water quality management system, as
prescribed by the Clean Water Act
5. In conjunction with IT Services, initiate an asset management program using
condition rating criteria including a review of operational, maintenance and
rehabilitation techniques to economically and efficiently increase asset life
6. Continue to:
a. Maintain drinking water quality and the operation of the water distribution
system in accordance with Ontario Drinking Water Regulations
b. Monitor changing MOE drinking water and wastewater regulations to ensure
continued compliance
c. Promote water efficient operations and conservation practices, including
working with Region staff to help maximize the effectiveness of Regional
programs in these areas
d. ` Evaluate and monitor performance of in -place trenchless rehabilitation
technologies through cost benefit analysis
e. Implement progressive rehabilitation program to minimize wastewater inflow/
infiltration flows
f. Work with Region staff to monitor the water supply for the Town and to
proactively identify emerging trends, issues, etc., that require attention and
action
2009 Actions Steps
1. Complete asset management program including data collection and evaluation and
develop water and wastewater 10-year master rehabilitation plan
2. Develop water and wastewater hydraulic modeling to optimize and forecast service
delivery efficiencies
3. Continue with 2008 Action Step 6
2010 Action Steps
1. Implement water and wastewater 10-year master rehabilitation plan
2. Continue with 2009 Action Steps 2 and 3
—112—
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
2011 Action Steps
1. Continue with 2009 Action Steps
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
To encourage greater diversion from landfill by providing efficient waste and
recycling collection coupled with strong educational and promotional campaigns to
assist our residents and business people to reduce waste going to landfill.
To work with our Regional partners in our efforts to reduce waste going to landfill.
To operate an efficient and economical collection system.
2008 Action Steps
1. Monitor implementation of new waste collection contract, including SSO collection
system, and work with N6 partners to maximize knowledge and use of the new waste
collection system
2. Review industrial, commercial, and institutional waste collection/reduction practices
3. Conduct waste management contractor performance program, residential compliance
surveys, diversion monitoring, and waste audits
4. In conjunction with Communications division and N6 regional partners, continue to
review current promotional programs and create new waste diversion education
programs to reduce landfill waste
5. Review current and new/emerging technologies to maximize waste diversion
6. Continue with participation and promotion of local anti -litter programs
7. Implement enhanced SSO/recycling collection in Town parks, streets, and facilities,
to service level determined during consideration of 2008 Budget
8. Work with Region to promote and enhance collection of household hazardous waste
in the Town, including establishment of a Community Environmental Centre in
Aurora
2009 Actions Steps
1. Implement updated industrial, commercial, and institutional waste
collection/reduction practices
2. Review multi -residential waste collection/reduction practices
3. Continue with 2008 Action Steps 1, 3, 4, 5, 6, and 7
—113—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
2010 Action Steps
1. Implement updated multi -residential waste collection/reduction practices
2. Continue with 2009 Action Step 3
2011 Action Steps
1. Continue with 2010 Action Steps
—114—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
Maximize surface and ground water quality.
2008 Action Steps
1. Commence implementation of stormwater management facility remedial strategy
2. Initiate a computerized storm water asset management system
3. Implement updated catch basin cleaning program and continue partnership with
regional west nile program
4. Continue implementation of stormwater detention pond maintenance and monitoring
program
5. Continue with provincially mandated spills response and reporting protocols
6. Continue, in partnership with L.S.R.C.A., with annual creek and river
inventory/inspections program, and initiate database to collect relevant information
7. Implement deficiency repairs to identified storm water infrastructure
S. Implement and maintain salt management program guidelines and action plan
9. Monitor provincial, regional, and conservation authority source water protection
initiatives and participate when and as needed
10. Update and implement Public Works spills response policy and associated protocols
2009 Actions Steps
1. Implement stonn water asset management system
2. Implement action strategies coming from source water protection programs
3. Continue with 2008 Action Steps 4 to 9
2010 Action Steps
1. Develop stormwater management facility water quality testing regime
2. Continue with 2009 Action Steps
2011 Action Steps
1. Implement stormwater management facility water quality testing regime
2. Continue with 2010 Action Step 2
—115—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
To provide appropriate summer and winter maintenance to our road network to
ensure the safe and efficient movement of people, goods, and materials.
2008 Action Steps
1. Undertake necessary studies to develop a new snow storage facility
2. Implement pre-wetting/anti-icing winter maintenance practices
3. Research and develop planned crack sealing program
4. Continue to implement salt management plan practices & procedures
5. Maintain adherence to provincial minimum maintenance standards
6. Continue to review ongoing maintenance activities for cost effectiveness and monitor
economic balance of outsourcing levels
7. Continually search out alternative means, equipment and modes of operation to
reduce maintenance costs, liability exposure and enhance levels of service
2009 Actions Steps
1. Implement recommendations of snow storage facility review
2. Monitor pre-wetting/anti-icing practices
3. Implement crack sealing program
4. Research new and emerging technologies for optimizing winter road maintenance
practices
5. Continue with 2008 Action Steps 4. to 7
2010 Action Steps
1. Implement new winter road maintenance practices
2. Continue with 2009 Action Step 4
2011 Action Steps
1. Continue with 2010 Action Step No. 1
—116—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
To ensure that planned, Council approved, development can proceed in an orderly
fashion supported by adequate infrastructure.
To ensure that future growth can be accommodated through the provision of new
infrastructure or the enhancement of existing infrastructure in such a way as to
maintain and/or improve community service levels.
2008 Action Steps
Continue to review development applications for adherence to good engineering
standards and for compliance with relevant policies, procedures, and regulations
➢ For developments that are to be assumed by the municipality, the review includes
looking at both short-term design issues and long-term (life cycle) issues such as
ensuring the development is designed to make maintenance activities as efficient
as possible
2. Provide support, as necessary, to short and long-term planning initiatives of the Town
to ensure that infrastructure needs are met
3. Continue to assist in the review of the Town's Official Plan to identify opportunities
to ensure an adequate supply of land and infrastructure to meet Aurora's future
commercial and industrial needs
4. Review policies to ensure growth is effectively directed in a way that takes advantage
of existing infrastructure and services
5. Continue to ensure policies and by-laws for developments are sensitive to the
environment
2009 Actions Steps
1. Continue with 2008 Action Steps
2010 Action Steps
1. Continue with 2008 Action Steps
2011 Action Steps
1. Continue with 2008 Action Steps
—117—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
To provide and maintain safe, efficient and fiscally responsible infrastructure.
2008 Action Steps
1. Commence implementation of recommendations of streetlight operations/
maintenance study
2. Prioritize capital improvement programs through asset management initiatives and
life cycle analysis
3. Search out alternative means and emerging technologies to increase service life,
reduce maintenance costs, liability exposure, and enhance customer service
4. Continue review and analysis of the road needs study and the 10-year capital
reconstruction program
Continue with standard annual rehabilitation practices such as water box vacuum
excavations, watermain cathodic protection, main line valve repairs/exercising
program, sidewalk rehabilitation program, and maintenance hole revitalization
program
2009 Actions Steps
Complete implementation of recommendations of streetlight operations/maintenance
study
2. Align rehabilitation and replacement of underground facilities with 10 year road
reconstruction proposals and other target area priorities
3. Continue with 2008 Action Step 2 to 5
2010 Action Steps
1. Develop asset replacement/rehabilitation program incorporating water, wastewater
and road priorities
2. Continue with 2009 Action Step 3
2011 Action Steps
1. Continue with 2010 Action Step 2
—118—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
I 1I
011 01a,
Planned Outcome (Goal)
To provide for safe and efficient pedestrian, cyclist, motorist, and goods movements.
2008 Action Steps
1. Review and update standards for lighting, signage, intersections and pedestrian
crossings
2. Implement scaffolding policy
3. Continue to provide technical support to the traffic safety advisory committee as
required
4. Provide support to the regional road watch program as needed and requested
5. In conjunction with the Communications division, continue to increase public
awareness through promotion and education of traffic safety
6. Continue to monitor and re-evaluate effectiveness of the annual road painting
program
7. Proceed with annual sidewalk inspection and evaluation program, including public
participation for new installations and designs
8. Continue with annual traffic count program and collision review analysis
2009 Actions Steps
1. Implement updated standards for lighting, signage, intersections and pedestrian
crossings
2. Examine methods to encourage better traffic movement through and outside of the
downtown core
3. Foster safe passage ways for pedestrians and cyclists within the Town
4. Review parking options in the Town
5. Continue with 2008 Action Steps 3. to 8
2010 Action Steps
1. Implement procedures to encourage better traffic movement through and outside of
the downtown core
2. Implement pedestrian and cyclists improvements where appropriate
3. Commence to implement parking improvements in the Town
4. Continue with 2009 Action Step 5
—119—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
2011 Action Steps
1. Continue with 2010 Action Step 3 and 4
—120—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
Promote a healthy environment that fosters social and physical well-being.
2008 Action Steps
Create an "Environmental Management" division within Public Works to take
ownership of, and provide support for, environment -related initiatives undertaken by
the Town, either by itself or in partnership with other groups and agencies
2. In conjunction with the Communications division, develop and promote clean air
initiates on public and private properties
3. Continue to develop and implement strategies to manage environmentally sensitive
lands
4. Continue to work with other partners to identify and implement regional actions
aimed at air and water protection
5. Maintain retention of environmental consulting groups for specialized investigations
and mitigation programs
2009 Actions Steps
In conjunction with the Communications division, develop, implement and monitor
an environmental education strategy for the Town to increase environmental
awareness and to promote low -impact practices
2. In conjunction with the Communications division, expand education and awareness
programs relating to energy conservation practices on public and private properties
2010 Action Steps
Develop a corporate master environmental plan including operational practices to
improve the environment
2. Research, develop and promote electricity innovation measures
3. In conjunction with the Communications division, develop partnerships to assist with
public education, planting events, restoration, and preservation projects
4. Continue to ensure policies and by-laws for developments are sensitive to the
environment
2011 Action Steps
1. Commence implementation of corporate master environmental plan
—121—
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
To establish and maintain appropriate fleet management strategies and procedures
to enable the vehicle and equipment fleet to efficiently support the delivery of pubic
programs and services.
2008 Action Steps
1. Implement a computerized fleet management system
2. Continue with full and equitable cost recovery from all fleet users
3. Continue with formal proactive customer specific seasonal service and maintenance
programs
4. Establish formal tender and quotation sign -off procedures
5. Develop a fleet policy manual
6. Present business plan for construction of additional 2 repair bays and awash bay
7. Research costs and benefits of implementing the use of "dyed diesel" in the Town's
fleet
2009 Actions Steps
1. Develop fleet management system reports
2. Construct additional repair bays and wash bay
2010 Action Steps
1. Research and develop improved methods and models for provision of fleet
management services
2011 Action Steps
1. Reorganize PW Operations Division to create a separate fleet management unit
2. Implement new fleet management model
-122-
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Staff - Our Most Valuable Resource
Current - Total Full Time Equivalent Staff Positions = 46.6
2007 2008
2009
2010
2011
Positions(FTE) Budget
Forecast
Forecast
Forecast
Full-time 39.0 44.0
45.0
46.0
48.0
Part-time 7.6 6.5
7.0
7.0
7.0
Total Permanent 46.6 50.5 52.0 53.5 55.0
Net Change
3.9 1.5 1.0 2.0
New Staff
2008
1)
1.0 FT new Serviceperson (as per 2007 Business Plan)
2)
1.0 FT new Environmental Engineer (as per 2007 Business Plan)
3)
1.0 FT new Operations Technician (as per 2007 Business Plan)
4)
0.5 PT new Crossing Guard (1 new Guard, reduced from 2 shown in 2007
Business Plan)
5)
Convert third mechanic from a 0.6 PT position to a 1.0 FT position. This
position was to be changed to a 1.0 PT position as per the 2007 Business
Plan, we see the need to have the mechanic on a permanent basis.
6)
Convert 1.0 PT Fleet/Infrastructure Clerk from the present PT position to a
FT position.
2009
2010
2011
1) 1.0 FT new Serviceperson (as per 2007 Business Plan)
2) 0.5 PT new Crossing Guard (1 new Guard, reduced from 2 shown in 2007
Business Plan)
1) 1.0 FT new Operator (Revised from 1.0 FT new Serviceperson as per 2007
Business Plan)
1) 1.0 FT new Operator (Revised from 1.0 FT new Serviceperson as per 2007
Business Plan)
2) 1.0 FT new Fleet Supervisor
START-UP COST IMPLICATIONS OF STAFF GROWTH
2008 - $23,000
2009 - $0
2010 - $0
2011 - $15,000
-123-
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
** Insert org. chart here
PUBLIC WORKS DEPARTMENT
—124—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Operating
Budget Outlook
2007 2008 2009 2010 2011
Budget Budget Forecast Forecast Forecast
Please note: This chart will be completed once the capital and operating budgets are
more defined.
—125—
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Capital
Budget Outlook
2007 2008 2009 2010 2011
Budget Budget Forecast Forecast Forecast
Please Note: This chart will be completed once the capital and operating budgets are
more defined
-126-
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Accomplishments in 2007
• Implemented new waste collection contract, including launch of Green Bin Source
Separated Organics (SSO) program, in September 2007
• Collaborated, along with other N6 partners and Communications division of Town, in
joint education and promotion campaigns to promote new waste collection systems,
and in particular the launch of the SSO collection program. This included the creation
of a new Waste calendar and a number of other promotional/educational items
• Completed reconstruction of Aurora Heights Drive from Yonge Street to west of
Foreht Crescent, Laurentide Avenue, Illingworth Court, Morning Crescent, Knowles
Crescent, Mark Street, Cedar Crescent, Oak Court, and Birch Court
• Completed implementation of the NE Quadrant Traffic Calming Plan
• Completed trenchless relining of watermains on Mark Street, Cedar Crescent, Oak
Court, Birch Court, Boulding Drive, Navan Crescent, Knowles Crescent, Jones Court,
and sections of Wellington Street and Corbett Crescent
• Completed Phase 2 of Stormwater Management Remediation Strategy Study
• Improved the "unaccounted for water" percentage by 23%
• Continued with implementation of inflow/infiltration program in core areas
• Submitted updated winter service level program
• Completed surface treatment of Vandorf Sideroad from Bayview Avenue to Highway
404
• Completed construction of sidewalk/bike path, and streetlights on Wellington Street
East from Bayview Avenue to Leslie Street
• Completed route optimization review of winter maintenance routes
• Completed Streetlight Operating and Maintenance Study
• Purchased a number of major pieces of equipment, including combination sewer
flusher/vacuum truck, snow plough truck, and backhoe loader
—127—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
PUBLIC WORKS DEPARTMENT
Key Performance Indicators
I'
SERVICE AREA
KEY PERFORMANCE
QUANTIFICATION
2008
INDICATOR
TARGET
Water Distribution
Water Quality
Adverse water samples per
0%
and Wastewater
year/Total water samples
Collection
taken per year
Waste and
Diversion of Solid Waste
Waste Tonnage Diverted from
65%
Recycling
Landfill per Year/Gross Waste
Collection
Tonnage Collected per Year
Road Maintenance
Winter Event Responses
Number of times winter
100%
response meets or exceeds
Town LOS per winter
season/Number of winter
events per winter season
Capital
Condition of Paved Roads
Length of paved roads with
65%
Infrastructure
condition rated good or
Rehabilitation and
better/Total length of paved
Replacement
roads
Traffic and
Condition of Sidewalks
Number of deficient sidewalk
25%
pedestrian Safety
bays rehabilitated per
year/Total number of deficient
sidewalk bays
Surface and Ground
Storm Water Quality
Area of developed land
15%
Water Quality
Control
serviced by storm water
Management
quality control/Total area of
developed land
Fleet Management
Condition of Town's
Number of licensed vehicles
90%
Vehicle and Equipment
with condition rated good or
Fleet
better/Total number of
licensed vehicles
—128—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
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SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
About the Leisure Services Department
The Leisure Services Department is responsible for the planning, development and
general/financial management and administration of the Parks and Facilities planning,
construction, maintenance of operations, community and heritage program development
and delivery for the residents of Aurora to enhance and improve their quality of life
through the participation in recreation programs and the utilization of recreation facilities
and active/passive green spaces.
The Leisure Services Department provides essential public services which are necessary
for ensuring a high quality of both the natural and urban environment and a healthy,
satisfying lifestyle for all Aurora citizens. Parks and open spaces, recreational and
cultural/arts facilities, sports, fitness, creative and social programs are all to be facilitated
with the aim of providing the greatest possible participation in providing and
experiencing leisure.
The Leisure Services Department delivers a wide range of programs and services
primarily focused on the following areas:
1) Culture, Recreation and Leisure Services Delivery System
2) Leisure Facilities
3) Parks and Open Space
4) Recreational and Cultural Programming and Services
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool forplanningfor the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability of the necessary
financial and staff resources and annual budget approval by Council.
Page 1 of 12
—149—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Planned Business Outcomes
Planned Outcome (Goal)
To provide a customer friendly delivery system that meets the needs of the citizens
of Aurora.
2008 Action Steps
1. To develop staffing strategies to help meet the growing demands of our
residents.
2. Develop new budget format to better track departmental activity costs.
2009 Action Steps
1. Continue to encourage, support and recognize the efforts of volunteerism and
outstanding community contributions.
2010 Actions Steps
1. Develop a strategy to promote cultural and tourism events that area supported
by and contribute to local businesses.
2011 Action Steps
1. Continue to update the Culture and Recreation Master Plan to encourage
healthy and active lifestyle choices and to ensure community based arts and
cultural activities can flourish.
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planning for the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability ofthe necessary
financial and staffresources and annual budget approval by Council.
Page 2 of 12
—150—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
Development of new facilities, based on an assessment of current and future
needs. Redevelopment of existing facilities to maximize use and efficiency of
operation.
2008 Actions Steps
1. Review existing facilities and proposed alternative uses if required based on
recommendations from the Culture and Recreation Master Plan review.
2. Continue with energy up -grades to facilities.
2009 Action Steps
1. Expand education and awareness programs relating to energy conservation
practices on public and private properties.
2010 Action Steps
1. Research, develop and promote electricity innovation measures.
2011 Action Steps
1. Complete a Facility Repair and Replacement Forecast.
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planningfor the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability of the necessary
financial and staffresources and annual budget approval by Council.
Page 3 of 12
—151—
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN'AND BUDGET
LEISURE SERVICES DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
To protect and enhance our parks, open spaces and natural features in the face of
ongoing urbanization.
Enhance the open space linkage system and promote heritage preservation.
2008 Action Steps
1. Continue the maintenance and expansion of an interconnected trail system that
links natural heritage features and also enhance the linkages of open spaces
with park benches and natural features.
2. Acquisition of additional parkland to meet future needs as identified in the
Culture and Recreation Master Plan review.
3. To continue to meet recreation seasonal needs according to the Culture and
Recreation Master Plan.
2009 Actions Steps
1. Continue to develop and implement strategies to manage environmentally
sensitive lands.
2010 Action Steps
1. Expand education and awareness programs (e.g. mail -outs, pamphlets, maps
signage) which promote low impact use of the natural environment.
2011 Action Steps
1. Implement new maintenance procedures and incorporate new technologies to
reduce costs and labour.
2. Develop partnerships to assist with public education, planting events,
restoration and preservation projects.
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planningfor the future. Allplans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability of the necessary
financial and staffresources and annual budget approval by Council.
Page 4 of 12
-152-
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Planned Business Outcomes (cont'd)
Planned Outcome (Goal)
Develop a wide variety of recreation programs provided to the community as the
key facilitator of recreational programming and services while identifying and
rectifying any deficiencies in the current level of programming and to avoid
duplication.
2008 Action Steps
1. Continue to provide recreational programs and services that are responsive to
the changing needs of residents.
2. Development an Arts and Culture Master Plan.
3. Implement recommendations from the Culture and Recreation Master Plan.
2009 Action Steps
1. Preserve and maintain the heritage of Aurora's communities through
promoting community programs and events.
2. Develop and implement a strategy aimed at increasing youth engagement.
2010 Actions Steps
1. Implement and promote a volunteer management program including a process
to inform residents of issues and volunteer opportunities..
2. Develop and implement a strategy aimed at increasing older adult (55 yrs.+)
engagement.
2011 Action Steps
1. Provide accessible cultural and recreational programs and services for residents
with disabilities.
2. Support the development of local theatre.
Note: Town of Aurora business plans provide the groundwork for more detailed operational plans and
serve as a management tool forplanningfor the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability ofthe necessary
financial and staff resources and annual budget approval by Council.
Page 5 of 12
—153—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Staff — Our Most Valuable Resource
Current —Total Full Time Equivalent Staff Positions = 112.25
2007 2008
2009
2010
2011
2012
Positions (FTE) Budget
Forecast
Forecast
Forecast
Forecast
Full-time 56,00 64.00
66.00
67.00
68.00
69.00
Part-time 56.25 59.00
60.00
62.00
62.00
62.50
Total Permanent 112.25 123.00 126.00 129.00 130.00 131.50
Net Change 10.75 3,00 3.00 1.00 1.50
• 2008 — Full-time: 2 — Deck Supervisors
1 — Community Programmer
1— Parks Service Person
1 — Operations Facility Maintenance Service Person
1— Aurora Heritage Centre Curator/Programmer
1 — Aurora Heritage Centre Administrative Assistant/Receptionist
1— Operations Carpenter
• 2008 — Part-time: 2 — Parks Seasonal Service Person
2 — Parks Students
1 — Aurora Heritage Centre Facility Receptionist
• 2009 — Full-time: 1 —Programs and Community Development Supervisor
1 —Youth Programmer
• 2009 — Part-time: 1 — Parks Student
1— Parks Seasonal Service Person
1 — Operations Facility Service Person
1 — Operations Permitting Clerk
• 2010 — Full-time: 1 - Special Events Assistant
• 2010—Part-time: 1 —Parks Seasonal Service Person
2 — Parks Students
• 2011— Full-time: 1 —Aquatics Programmer
• 2011— Part-time: None
• 2012 — Full-time: 1 —Parks Service Person
• 2012 — Part-time: 1 —Parks Seasonal Service Person
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool forplanningfor the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability of the necessary
financial and staffresources and annual budget approval by Council.
Page 6 of 12
—154—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
** Insert org. chart here
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planning for thefuture. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability ofthe necessary
financial and staff resources and annual budget approval by Council.
Page 7 of 12
—155—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Operating
Budget Outlook
2006 2007 2008 2009 2010
Budget Budget Forecast Forecast Forecast
3,763,214 4,795,012 4,983,269 5,172,861 5,355,522
Note. Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planning for the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability of the necessary
financial and staffresources and annual budget approval by Council.
Page 8 of 12
—156—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Capital
Budget Outlook
2007 2008 2009 2010 2011
Budget Budget Forecast Forecast Forecast
4,646,009 7,325,000 315,000 50,000
Note. Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planningfor the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability ofthe necessary
financial and staff resources and annual budget approval by Council.
Page 9 of 12
—157—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Accomplishments in 2007
FACILITIES/PROPERTY
Capital Construction, Repair and Maintenance
• Design and Tender for Aurora Heritage Centre renovations.
• Detailed study for Energy Management Retro-fits at the Aurora Community Centre.
• Fitness Centre renovations; paint, flooring, lockers, benches, lighting, furniture and
accessibility doors.
• Council Administration area re -design and renovation.
• Town Hall generator install, design and construction.
• Town Hall accessibility upgrades at service desks.
• Installation of new reverse osmosis ice plant at the Aurora Recreation Complex.
• Sub -base install and new asphalt re -surfacing at the Aurora Factory Theatre.
Operations
• Successful implementation of York Region Demand Response Program.
• Administration of over 20,000 permits.
• Completed boardwalk and trail in Ballymore Subdivision.
• Completed artificial turf at Sheppard's Bush.
• Completed major renovations and Leisure Complex ball diamonds and retaining
walls.
• Completed major tree planting projects Spring 2007, 150 large trees from our
nursery.
• Completed McMahon Tennis Court project.
• Assist in the development of the Aurora Community Arboretum, planted and
maintained 40 large caliper trees and preparation of the large Flora Aurora display
bed in Lambert Willson Park.
• Barrels and hanging plants on Yonge Street. Horticultural program involving the
propagate and maintenance of 100 hanging floral baskets, 120 floral barrels, 75
permanent concrete planters and 6 permanent floral beds.
COMMUNITY PROGRAMS
• 2007 saw a total of 67 new programs added. Winter — 18, Spring & Summer — 23,
Fall — 26.
• Again this year, registration, to date, has increased from 6,239 people in 2006 to
7,788 (approximately 25%) in 2007. (2"a quarter - January 1 to June 30).
• Club Aurora hosted our first Open House on January 6, 2007. The event was
successful in generating additional memberships and it will become an annual event
for the Fitness Centre.
• The Youth Division implemented "new" student memberships at the Fitness Centre
which has proved to be more economical and practical to student's home for the
suminer months.
• A successful partnership has been created with the Boy Scouts and LSRCA to host
our first Haunted Forest at Sheppard's Bush on October 27, 2007. This event will
bring our event portfolio to 13 events annually.
Note: Town of Aurora business plans provide the o oundworkfor more detailed operational plans and
serve as a management tool forplanningfor the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability ofthe necessary
financial and staff resources and annual budget approval by Council.
Page 10 of 12
—158—
SPECIAL GENERAL COMMITTEE — NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSINESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
• The Department has successfully partnered with the Sports Council of Aurora in
2007. Joint marketing and promotion has been successful through the Leisure
Guide and through participation at our Canada Day event.
• . Summer Camps 2007 had the best year ever! A record number of 3,300 children
attended our exciting camp programs this year.
• Our Seniors Centre membership is still climbing with approximately 1,400
members.
• Our Aquatics Division was once again successful in 2007 in receiving the Life
Saving Society's Scarborough Cup Award.
• Attendance at our Summer Evening Concert Series has increased to'over 700
people each week.
Note. Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool forplanningfor thefuture. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability ofthe necessary
financial and staffresources and annual budget approval by Council.
Page 11 of 12
—159—
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
TOWN OF AURORA
2008 BUSEVESS PLAN AND BUDGET
LEISURE SERVICES DEPARTMENT
Key Performance Indicators
SERVICE AREA KEY PERFORMANCE 2008
INDICATOR QUANTIFICATION
TARGET
Administration Inquiries Response to inquiries by Within 48
residents. hours
A process will be put in place in
Registered Programs an attempt to reduce our waiting 50%
Community Programs lists for registered programs.
To maintain parks and
Parks Operations open space system in Maintain and meet maintenance 100%
accordance with current standards and service levels
municipal standards
Facilities/Property Facility permits Response time of permits to Within 48
applicants. hours
**Key performance indicators shall be provided as a result of Council
approval on a new budget format for the Leisure Services Department to
be presented this summer.
Note: Town of Aurora business plans provide the groundworkfor more detailed operational plans and
serve as a management tool for planning for the future. All plans are re-evaluated as our business
environment evolves and are dependent upon changing circumstances, the availability of the necessary
financial and staffresources and annual budget approval by Council.
Page 12 of 12
—160—
SPECIAL GENERAL COMMITTEE - NOVEMBER 19,2007
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ADDITIONAL ITEMS TABLED
FOR SPECIAL GENERAL COMMITTEE
BUDGET MEETING
Monday, November 19, 2007
➢ Memorandum from Director of Finance/Treasurer
Re: Councillor's Expenses to Date
Iluk
AURORA
yowr� � food �,
MEMORANDUM
Date: November 19, 2007
To: Mayor and Members of Council
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Councillor's expenses to date
Name of Division
Financial Services
We were requested by a Councillor what there expenses are to date, so we decided to
give all of Council an up date of your expenses.
Any questions or concerns please do not hesitate to call.
L. 4�bhn Gutteridge, Director of FinancerFreasurer
Ext. 4111
Att. Expense Summary
„2 Phyllis Morris.IT- Account Account Code Name. 1401150 5000 SPECIAL FUNCTIONS
_ OAKRMF 070213;FEB 13 DINNER P.MORRIS;OAK RIDGES MORAINE FOUNDATION 2 1 2007,AP , 55.00
` HOTHAG _070208;NOV06 FEB08 PETTY CASHAURORA SRS ASSOCN CABARET FEB 10/07 _ _ , , _ _ 50 2.: 2007 AP_ 20.00
IHOTHAG 070315;PARKING AT ENVIRO MTG AND HERITAGE AWARDS - _ ., n 3`2007 AP I _ 33.83
COMNIAN;NIAR 21VPR1ESTLY TRIBUTE A WILSON .._._._...._. _.. ._. _...__ _ .._ �� 3_20Q7 AP:_I100_00
y _ MORRIP 070212; LUNCH WITH B HOGARTH YRDSB. - _ _- _ _ ._ _ __.83 : 3. 2007 AP 55.62
iALZHEI APRI21 BREAKFAST t202 6: 2007 AP j 20.00
'.YELLOW 070428;APR 28 GALA MAYOR MORRIS .__ _ 202 6'..2007 AP_Y _ 168.00
'HABITA 070515;NIAY I6 AUCTION MAYOR MORRIS _ ,_______._ ._- _ 202 62007 AP 25_O0
WINDEL 070505 MAY 05 FUNDRAISER SEPT WKEND TO END BREASTCANCER 6. 2007 AP _ 20.00
YORKRP070426; APR 25 APPREC'N NIGHT MORRISGRANGERMRAKAS,WILSON _ :249 7-'_2007�AP I 150.00
--
BIGBRO 098091;NOV17 666SY GALA 1344 10'. 2007iAP 150.00
.._._. _____ 7
97.45
Account Code Name: 1-4-011500.5001 CONFERENCES_
TDVISA 060207- FEB 14 CHAMBER LUNCH JROGERS/PMORRIS 77 3 20071AP _ 90.00
AUG 19 TRAINING.FOR MAYORS P MORRIS - !231 7 20071AP 450 00
!ASSMUN AUG 19 22 CONF MAYOR MORRIS _ __ 231 7 2007�AP 720.00
MORRIP AUG 19-22 AMO CONF HOTEL, MEALS TAXI 1279 9i 2007jAP 951.92
_. - _ _ - _ _- 2211.92
Bob McRoberts_
�ACASSMUN20070116;NEWICOUNCILLOR TRANINGE MCROBERTS ILILSON/MARSHASSOCIATIONOF MUNICIPAL RIES OF ONTARIO 7 1 20071AP i 275.00
MCROBB AUG 19-22AMO80NF REGISTRATION FEE 259 81, 2007 AP 560.00
MCROBB AUG 19 22 AMO CONE HOTEL, PKG MEALS MLG 1279 9' 2007iAP ' 1164.08
1999_08
AI Wilson
Account Code_ Name -4 1-0115_0 0 -500 SPECIALFUNCTIONS _=
V WILSOAAPR 04 CHAMBER OF COMMERCEMTGFEE _, _. _ _-_ _ 1121 4� 2007�AP___.3500
Lc
COMMAN;MAR 2I V PRIESTLY TRIBUTE A WILSON_ 1121 4': 2007AP10000YORKRP;070426; APR 26 APPREC'N NIGHT- MORRIS,GRANGER,MRAKAS,WILSON '249 7; 2007�'AP 150.00
WILSOA,JUN20 CHAMBER OF COMMERCE MTG MAYOR INAUGURATION29'I9_2007 APB; 35_00
count Code - Name. 1-0-01150-5001_: CONFERENCES_ "' r
- ASSMUN;20070116;NEW COUNCILLOR TRAINING - MCROBERTSNVILSON/MARSH ASSOCIATION OF MUNICIPALITIES OF ONTARIO !7 1 i 200TAP 275.00
-IASSMUNAUG 19-22 A WILSON. -. - _ _.121 4'_2007`AP_500.00
WILSONAAUGI9 22 AMO CONF HOTEL;PKG MLG MEALS _ _ 291 9 20071AP 1_ 78460
r T ! 1879.60
Allison Collins-Mrakas
r Account Code Name. 1-4 01150 5000 SPECIAL FUNCTIONS
`;� yYORKRP,070426, APR 26 APPREC N NIGHT MORRIS,GRANGER MRAKAS,WILSON � 249 7 2007 AP i- 150 00
y`SAccount Code _Na_me 1-4-_01i1.50_5001 CONFERENCES:
iA3SMUN;20070116;NEW COUNCILLOR TRAINING - MCROSERTSNVILSON/MARSH;ASSOCIATION OF MUNICIPALITIES OF ONTARIO '!25 1 . 20071AP ? v 275.00
'ASSMUN NIAY31 ACOLLINS-MRAKAS,G.MARSH -70 1F2007.AP 275.00
700.00
Account Code -Name: 14-01150 5000 SPECIAL FUNCTIONS
-- y --------_"�- --- �
.�. iARTSLI MAY 11 CULTURAL MAPPING WORKSHOP -1202 6 20071AP1 40.00
,YORKRP 070426, APR 26 APPREC N NIGHT MORRIS GRANGERMRAKAS,WILSON - _ _- 2i 49 7 _2007 AP 150.00
GRANGS AUG 19 22 AMO CONF HOTEL, PKG, MEALS PHONE TAXI MEG- i279 9 i 20071AP F 1042.50
Account Code Name: 14-01150 5001 CONFERENCES_
.ASSMUN AUG 19 22 S GRANGER ___ `_ �� 6 2007;AP f 720.00
Account Code - Name. 1-0-OT150-5001 - CONFERENCES' - '
"iASSMUN;20070116;NEW COUNCILLOR TRAINING-MCROBERTS/WILSON/MARSH,ASSOCIATION OF MUNICIPALITIES OF ONTARIO 17 1; 2007 'AP 275.00
_-__70 3 2007.AP 275.00
1MARSHGAUG 1922 AMO CONF FEE, HOTEL, PKG,, MLG -__-__ ,279 9',_2007LAP� _ 1701-21