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Agenda - Special General Committee - 20071020SPECIAL GENEIIAL COMMITFEE AGENDA N0.07-42 SATURDAY, OCTOBER 20, 2001 9:00 A.M. COUNCIL MANNERS AURORA TOWN NALL PUBLIC RELEASE 12/10/07 AURORA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 07-42 Saturday, October 20, 2007 9:00 a.m. Mayor Morris in the Chair I DECLARATIONS OF PECUNIARY INTEREST ll APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved as presented. 111 DELEGATIONS a) Ms Donna Coker Re: 2008 Capital Budget b) Mr. John Gutteridge, Director of Financial Services/Treasurer Re: 2008 Capital Budget IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADJOURNMENT Special General Committee Meeting No. 07-42 Page 2 of 2 Saturday, October 20, 2007 AGENDA ITEMS 1. Memo from Director of Financial Services pg. 1 2. Draft 2008 Capital Budget pg. 2 Panizza, Bob From: donna Coker Sent: Tuesday, October 02, 2007 11:10 AM To: Gutteridge, John Cc: Panizza, Bob Subject: Re: Budget Meetings Thank you for these dates. I am requesting to make a presentation on October 20. Could Mr. Bob Panizza please advise if I may do so. I have copied him on this message. Thank you for attention in this matter. Donna Coker Original Message ----- From: JGutteridge@e_aurora.ca To: don na.cokeriaasympatico.ca Sent: Monday, October 01, 2007 4:26 PM Subject: FW: Budget Meetings L. John Gutteridge Director of Finance/Treasurer Town of Aurora 905-727: 3123 Ext. 4111 Aurora is a Character Community this month's attribute is INITIATIVE "I will recognize what needs to be done and do it, without prompting from others." -----Original Message ----- From: Gutteridge, John Sent: Monday, October 01, 2007 4:24 PM To: 'donna coker' Cc: Morris, Phyllis; Panizza, Bob; Sheardown, Laura Subject: Budget Meetings Further to your email with Jim Tree and Phyllis Morris the following is the budget timetable for the 2008 budget. I would suggest that should you wish to make a presentation in this regard that you should request through Mr. Panizza delegation status for the October 20 budget meeting This to advise members of the public that the Town of Aurora is proceeding with the 2008 Operating and Capital Budget. Please be advised that these meetings are General FW: Budget Meetings Page 2 of 2 Committee meetings and are open to the public. Should you wish to have input into the budget or the process delegation status should be requested. Capital Budget Deliberations Saturday, October 20, 2007 9:00am Monday, November 1.9, 2007 7:00pm Operating Budget Deliberations Saturday, November 10, 2007 9:00am Thursday, November 22, 2007 7:O0pm Monday, November 26, 2007 7:00pm Finalize Budget Saturday, December 1, 2007 9:00am Monday, December 3, 2007 7:00pm Tentative Budget Approval by Council Tuesday, December 11, 2007 7:O0pm L. John Gutteridge Director of Finance/Treasurer Town of Aurora 905-727-3123 Ext. 4111 Aurora 9.s a Character Community this month's attribute is INITIATIVE "I will recognize what needs to be done and do it, without prompting from others." SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 The following is a list of the Discretionary and Obligatory Reserve Funds with a short description of what they are to be used for and how they get replenished. Working Fund A fund to provide working capital for the municipality. No specific method for replenishing fund generally from surplus Election To fund municipal election every four years. Budget annually in operating budget. Future Legal Funds accumulated to pay external counsel legal fees for proceedings resulting from actions brought either against or by the municipality. Funds have accumulated from the transfer of surplus from the legal advocacy account. Zoning By-law Review Funds set aside for work on Zoning By-law update. The fund was established because staff did not have time to complete a consultant study that had been budgeted. Completion of an update had been identified by the previous Economic Development Committee as a priority. No recent contribution and no method for contribution. Worker Compensation Fund established to pay our Workers Compensation claims as we are a schedule 2 employer. Contributions are made annually from operating fund, this accumulates from the amount charged to each department netted out against the claims paid. Engineering Fund used to pay cost for engineering services provided to new development applications and monitor construction of the developments. Also used to provide various other engineering services on an as needed basis. Funds raised from 4% fee collected from development agreements. Insurance Funds required to pay extraordinary claims not covered in operating budget. Contributions are random, generally from savings in insurance deductible and adjuster fees in operating budget. Equipment — Fleet Used to replace equipment and fleet for the municipality. This budget was replenished in the past from operating budget, with the method of capital financing we are proposing there will be no method of replenishing this reserve. Equipment By-law For buy out of leases for By-law department vehicles. Funds are accumulated through annual contribution to the Reserve from the General Operating Budget. In future years this will be addressed in the Capital Program and there will be no method of replenishing this reserve. —2— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 Equipment — Phone Excess funds from recent phone system acquisition. No method of replenishing reserve and will be eliminated when expended. Equipment — Copier Funds accumulated from excess charge back for copier charges. Currently no method for contribution and will be eliminated when expended. Equipment — By-law Ticketing Established for the acquisition of By-law enforcement equipment. Currently no method for contribution and will be eliminated. Municipal Capital Funds to be used for new Capital Projects. Contributions made to fund from previous years surplus. Park Rehabilitation This Reserve was established subsequent to a review of the parks system where it was determined that capital expenditures were required in the future and we needed to plan for them. This was funded through a contribution from Operating Levy and until this year a contribution was made annually. With this budget there is no method for replenishing this reserve. Major Capital Repair Funds are to be used for unanticipated Major Capital Repair. There is no method for replenishing funds. Winter Maintenance Fund Used to ease the fluctuation in the levy for those years where we have exceptionally hard winters. Further, this fund will be replenished from surplus in those winters where we do not require the entire winter maintenance budget, to a maximum of $100,000. Development Revenue No explanation at this point still trying to find rational for reserve. Library General Capital Established from consolidation of other reserves to be used for capital purchases for the Library. Reserve is replenished through annual contributions from operating as well as the annual Library surplus. Parks Master Plan Established to acquire items identified in the Parks Master Plan. There is no method for replenishing this reserve. Bayview/Wellington Laneway This reserve was established because of an agreement we have with the owners of the properties abutting the Laneway. We charge the owners an annual fee to maintain and repair this Ianeway. The amount of the reserve was established as the cost of replacement for the lane way as well as the amount to maintain. This is replenished by collecting $130. per property per year based upon initial agreement to the amount required. —3— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 Council Discretionary Reserve Fund That the funds in the Council Discretionary Reserve fund will be expended at the discretion of Council and; That Council determine the terms and conditions of the use of the Council Discretionary Reserve Fund and that these be reviewed at the beginning of each new term of council; That should Council wish to use any of the principal from the Council Discretionary Reserve Fund proper public notice must be provided at least 14 days in advance before the matter is discussed at open council and it must be by vote of 2/3 of the members in attendance at a duly constituted meeting of Council and; That any donation or expenditures from the Council Discretionary Reserve Fund must recognize in program or project advertising that the contribution was made from proceeds from the sale of Aurora Hydro. Aurora Hydro Sale Investment Fund That the balance of the earned interest from the prior year be utilized for new initiatives identified in the Municipalities Strategic Plan. That should Council wish to use any of the principal from the Aurora Hydro Sale Investment Fund proper public notice must be provided at least 14 days in advance before the matter is discussed at open council and it must be by vote of 2/3 of the members in attendance at a duly constituted meeting of Council No method to replenish. Fire Services Reserve Fund To be used to purchase new or replacement fire buildings and equipment as necessary, over and above the fire portion of the Development Charges Reserve Fund. Multi Use Recreational Facility To be used to fund any future capital improvement to the Aurora Recreation Complex as adopted by Council That any additional fund raising money be deposited into the reserve. Arts and Culture Established from donations by private citizen to be used to recognize Arts and Culture in the Town. This is replenished annually through private donations. Cash in Lieu — Parkland Funds are used to create, purchase or improve parkland and facilities. Regular contributions from new developments. Cash in Lieu — Parking This was established under the Planning Act, the act says we must have a special account. This would have funds added if Section 40 of the planning act were to apply in the future. SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 Water/Sewer Fund used to pay for improvements and repairs to water and sewer system. Water rates include surcharge to replenish fund. Building Department This is a new reserve and funds are to be used to fund the department when development slows down. Reserve is created from surplus building revenues in any one year. Reserve can only accumulate to a reasonable amount, generally one year's department expenses. Syphon/Street Lighting Annuity Contribution from a developer in the 80's who subsequently went out of business. The interests from the funds were to be used by the Town for maintenance in this area. The intent was for the interest to pay for the maintenance costs and therefore the fund is to remain constant. Development Charges — Corporate To fund Development cost for Corporate Issues related to growth, replenished through Development Charges. Development Charges — Fire To fund Development cost for growth related Fire Services, replenished through Development Charges. Development Charges — Parks Dev. & To fund growth related Parks Development Fac. and Facilities, replenished through Development Charges. Development Charges — Indoor To fund growth related Indoor Recreation Recreation Facilities, replenished through Development Charges. Development Charges — Library To fund growth related Library Service, replenished through Development Charges. Development Charges — Public Works To fund growth related Public Works Admin Administration costs, replenished through Development Charges. Development Charges — Roads & To fund growth related Road cost, Related replenished through Development Charges. Development Charges — Water/Sewer To fund growth related Water/Sewer Costs, replenished through Development Charges. Development Charges — Sewer To fund growth related Sewer costs, replenished through Development Charges. Heron Annuity Fund was established 's a result of a donation from the Hero Family, the terms of the donation indicated that the interest be split between Public Works Administration and Parks Administration. Principal never decreases. Ballymore Pumping Stn. This Reserve Fund was established in order to complete the sewer work in this area and the developer and residents agreed to contribute an extra sum annually for the maintenance of this Pumping station. Replenished via annual contribution from area residents. Bayview Pumping Station This Reserve Fund was established in order to complete the sewer work in this area and the developer and residents agreed to contribute an extra sum annually for the maintenance of this Pumping station. Replenished via annual contribution from area residents. —5— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 Church St. School Reserve was established for the renovation and repair of Church St. School. There is no method of replenishing this reserve. War Memorial Fund was established for future repairs to the Memorial. There is no method for replenishing this Reserve. Storm Sewers To fund Storm Sewer repair and maintenance. Funds are replenished through charges applied to all properties on their water bill. Beavertop Reserves This reserve was established from a contribution from the developer to maintain items specific to the subdivision. The amount was established with the intent that the fund would pay the expenses. This fund is not to be replenished. Debt Deferral — Library Facility This reserve was established to borrow money from the reserves until such times as our new development charges by-law is established at which time the fund will be replenished from Development Charge Revenue. Sale of Municipal Lands This reserve was established to borrow money from the reserves until such time as municipal land was sold to replenish the fund. This fund when in a positive position could be used at the discretion of council. It will be replenished if and when Council sells land owned by the municipality. Federal Gas Tax Money to be used in accordance with Federal/Provincial/Municipal agreement. Reserve established as a condition of the Grant. There will be annual contributions until at least 2009. Public Works Infrastructure This fund was established in 2006 as a Management Reserve result of addressing closing of capital projects in 2006. These funds are to be available to address unexpected infrastructure problems that occur during the year that we didn't budget for. There is no method for replenishing these reserves. SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 PROJECTED 2007 RESERVE AND RESERVE FUND STATEMENT 2006 2007 2007 2007 2007 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $981,292 $129,393 $0 $0 $1,110,685 Election $10,344 $20,000 $0 $818 $31,162 Future Legal $383,261 $0 $0 $15,410 $398,671 Zoning By-law Review $55,070 $0 $20,000 $1,812 $36,882 Workers Compensation $236,872 $100,000 $40,000 $10,730 $307,602 Engineering $2,075,563 $113,532 $303,753 $79,631 $1,964,973 Insurance $261,109 $0 $24,311 $10,010 $246,808 Equipment $0 $0 Equipment/Fleet $820,390 $10,000 $703,194 $19,050 $146,247 By -Law $29,787 $0 ($3,501) $1,268 $34,556 Phone $36,541 $0 $0 $1,469 $38,010 Copier $8,710 $0 $0 $350 $9,060 By -Law Ticketing $8,897 $0 $0 $358 $9,255 Municipal Capital $785,587 $1,201,400 $265,909 $50,394 $1,771,473 Parks Rehabilitation ($232,297) $0 ($50,571) ($11,946) ($193,672) Major Capital Repair $902,751 $3,370 $651,382 $23,270 $278,009 Winter Maintenance Fund $134,015 $0 $0 $5,389 $139,404 Development Revenue $90,634 $0 $0 $3,644 $94,278 Library General Capital $400,674 $50,000 $135,000 $14,402 $330,076 Parks Master Plan $874,706 $0 $71,200 $33,739 $837,245 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 Bayview/Wellington Laneway $9,125 $0 $0 $367 $9,492 Council Discretionary Reserve $3,663,393 $0 $5,000 $147,198 $3,805,591 Aurora Hydro Sale Investment Fund $32,044,038 $0 $1,100,000 $1,288,170 $32,232,208 Public Works Infrastructure Management $449,757 $0 ($16,411) $18,414 $484,582 Fire Services ($523,845) $0 $0 ($30,230) ($554,075) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $43,506,374 $1,627,695 $3,249,266 $1,683,719 $43,568,522 $0 $0 Obligatory Reserve Fund Arts and Culture $66,018 $0 $0 $2,654 $68,672 Cash In Lieu - Parklands $4,668,702 $4,170,424 $325,364 $265,022 $8,778,785 Cash In Lieu - Parking $2,555 $0 $103 $2,658 Water/Sewer $3,678,661 $1,441,463 $2,429,693 $128,045 $2,818,476 Annuity $37,806 $0 $0 $1,520 $39,326 Building Department $668,653 $200,278 $26,800 $30,373 $872,504 Development Charges' Corporate ($582,684) $255,190 $94,892 ($31,173) ($450,560) Fire $489,620 $363,021 $90,000 $25,176 $787,817 Parks Dev. & Fac. ($517,212) $626,924 $1,451,609 ($59,129) ($1,401,025) Indoor Recreation ($469,369) $2,411,767 $1,515,896 ($22,340) $404,162 Indoor Recreation Future Development $0 $320,544 ($6,444) ($326,988) Library $987,270 $436,415 $127,716 $45,903 $1,341,872 Public Works Admin $2,148,914 $293,185 $0 $92,298 $2,534,397 Roads & Related ($145,709) $898,789 $56,917 $8,019 $704,182 Water/Sewer ($2,440,330) $507,141 $0 ($130,632) ($2,063,821) Sewer $4,317 $457,669 $0 $9,375 $471,360 Heron Annuity $47,363 $0 $2,000 $1,864 $47,227 Ballymore Pumping Sm. $69,366 $2,500 $0 $2,839 $74,705 Bayview Pumping Station $8,159 $2,500. $0 $378 $11,037 Church St. School $100,596 $0 $0 $4,045 $104,641 War Memorial $26,440 $0 $17,385 $714 $9,769 Storm Sewers $1,463,210 $979,250 $1,702,922 $44,284 $783,822 Beavertop Reserve $142,310 $0 $0 $5,722 $148,033 Debt Deferral -Library Facility ($2,072,903) $0 $0 ($119,624) ($2,192,527) Sale of Municipal Lands ($2,371,894) $2,000,000 $0 ($96,670) ($468,564) Federal Gas Tax $174,224 $522,096 $522,000 $7,007 $181,327 Total Obligatory Reserve Funds $6,184,083 $15,571,611 $8,683,738 $209,331 $13,281,287 Total Reserve and Reserve Funds $49,690,457 $17,199,306 $11,933,003 $1,893,049 $56,849,809 ' $ 1,515,381 $ 4,502,502 -7- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 Z4 ff-a SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 Y � U y O m o D a Q o o _ LL O ON Z m 0 0ElO r^ v 0 men SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 PROJECTED 2008 RESERVE AND RESERVE FUND STATEMENT 2007 2008 2008 2008 2008 Closing Budgeted Budgeted Closing Discretionary Reserve Funds Balance Revenue Expenditures Interest Balance Working Fund $1,110,685 $262,431 $0 $0 $1,373,116 Election $31,162 $45,000 $0 $2,M2 $78,174 Future Legal $398,671 $60,000 $0 $16,075 $474,746 Zoning By-law Review $36,882 $0 $20,000 $1,008 $17,890 Workers Compensation $307,602 $0 $40,000 $10,785 $278,388 Engineering $1,964,973 $105,772 $50,000 $74,732 $2,095,477 Insurance $246,808 $0 $0 $9,255 $256,063 Equipment Equipment/Fleet $146,247 $10,000 $0 $5,672 $161,918 By -Law $34,556 $0 $0 $1,296 $35,852 Phone $38,010 $0 $0 $1,425 $39,436 Copier $9,060 $0 $0 $340 $9,400 By -Law Ticketing $9,255 $0 $0 $347 $9,602 Municipal Capital $1,771 473 $4,400 $0 $66,513 $1,842,386 Parks Rehabilitation ($193,672) $0 $0 ($10,652) ($204,324) Major Capital Repair $278,009 $3,370 $0 $10,489 $291,868 Winter Maintenance Fund $139,404 $0 $0 $5,228 $144,631 Development Revenue $94,278 $0 $0 $3,535 $97,814 Library General Capital $330,076 $80,000 - $377,600 $6,798 $39,273 Parks Master Plan $837,245 $0 $72,62g $30,035 $794,656 Compensation Contingency $0 $0 $0 $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $9,492 $0 $0 $0 $356 $9,848 Bayview/Wellington Laneway Council Discretionary Reserve $3,805,591 $142,710 $3,948,301 Aurora Hydro Sale Investment Fund $32,232,208 $0 $755,400 $1,208,708 $32,685,516 Public Works Infrastructure Management $484,582 $0 $0 $0 $18,172 ($30,474) $502,753 ($584,549) Fire Services ($554,075) $0 $0 $0 $0 Multi Use Recreational Facility Reserve $0 $0 Total Reserves $43,568,522 $570,973 $1,315,624 $1,574,364 $44,398,235 $0 $0 $0 $0 $0 Obligatory Reserve Fund Arts and Culture Cash In Lieu - Parklands Cash In Lieu - Parking Water/Sewer Annuity Building Department Development Charges' Corporate Fire Parks Dev. & Fac. Indoor Recreation Indoor Recreation Future Development Library Public Works Admin Roads & Related Water/Sewer Sewer Heron Annuity Ballymore Pumping Stn. Bayview Pumping Station Church St. School War Memorial Storm Sewers Beaverton Reserve Debt Deferral - Library Facility Sale of Municipal Lands Federal Gas Tax Total Obligatory Reserve Funds Total Reserve and Reserve Funds $68,672 $0 $0 $2,575 $71,248 $8,778,785 $2,337,910 $2,237,840 $331,081 $9,209,936 $2,658 $100 $2,757 $2,818,476 $1,530,659 $3,046,000 $77,280 $1,380,415 $39,326 $0 $0 $1,475 $40,801 $872,504 $377,024 $0 $39,788 $1,289,316 ($450,560) $181,733 $310,000 ($29,898) ($608,726) $787,817 $256,153 $0 $34,346 $1,078,316 ($1,401,025) $436,025 $3,577,160 ($167,253) ($4,709,413) $404,162 $1,677,380 $1,515,896 $18,184 $583,830 ($326,988) $0 $320,544 ($26,799) ($674,332) $1,341,872 $303,526 $100,000 $54,136 $1,599,534 $2,534,397 $207,101 $1,350,000 $73,611 $1,465,109 $704,182 $923,035 $461,000 $35,070 $1,201,288 ($2,063,821) $520,106 $49,000 ($105,106) ($1,697,820) $471,360 $476,695 $0 $26,614 $974,669 $47 227 $0 $2,000 $1,734 $46,961 $74,705 $2,500 $0 $2,848 $80,054 $11,037 $2,500 $0 $461 - $13,998 $104,641 $0 $0 $3,924 $108,565 $9,769 $0 $0 $366 $10,135 $783,822 $1,025,000 $2,324,000 $5,037 ($510,141) $148,033 $0 $0 $5,551 $153,584 ($2,192,527) $0 $0 ($120,589) ($2,313,116) ($468,564) $0 $0 ($25,771) ($494,335) $181,327 $652,576 $653,000 $6,792 $187,695 $13,281,287 $56,849,809 ' $ 4,502,502 $ $10,909,922 $15,946,440 $245,556 $8,490,326 $11,480,895 $17,262,064 $1,819,921 $52,888,561 8,572,012 $ 13,708,600 -$ 85,524 -$ 719,610 -10- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service I Program Year of Initiation : Addresses Council Direction Pa e No: 1 72068 ARC Debt Repayment Leisure services Facilities 2007 No Repayment of debt, originating from the building of the Aurora Recreation The Town has issued two debentures: one for $12,669,300 to mature in 2014, and a second one for $4,245,700 to mature in 2024. The first debenture is to be recovered from the current Development Charges, the second debenture is projected to be recovered from future Development Charges, charges beyond 2013. Total Over (Under) Funded —11— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction 31065 Design for Engineering Service Projects - 2008 Public Works Roads 2007 No Page No: 2 A jjjrs i�['II'�11PU1 +Hl t'! �' d `h�'iii'iI'iPt�i t}PI+�iHn3l�Iii! 0� (�r i P P � To provide funding for various data collection/analysis initiatives, and other projects as required. To provide funding for the design of capital reconstruction projects planned for 2009, conducting traffic counts and other small-scale data collection and analysis initiates, and other investigation/design projects that may arise due to circumstances and/or Council directives. Total Over (Under) funded n j -12- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 3 43030 2007 Water System Rehabilitation Programs Public Works Water 2007 No q � & . 111111 ,§,:' ;. �jH�.H;16��1!ljliaEL''1'�?ii� I HI II31�1;}li��YilfliHli3iiili'��tU!(k_ l�aL s � ��i'iiiG F,� i ` 61�ill� , i �iifi;��9j�' :� (! To provide funding for the Capital related waterworks rehabilitation programs that stand for the assurance of continued system performance and safe drinking water. Standard and routine system programs increase asset lifespans and maintain security of the service to provide safe drinking water. System failures result in serious health related public liabilities due to potential contamination during break downs. w, Ax,llmd6upmi Iu m. tlhui;,, wki. �:Itufkd a5� ,i� (i7gWHiUWtli i��iIaI65;1Y.:13i� r ' � Typical maintenance projects include water service box vacuum repairs, cathodic protection of watermains, mainline valve turning, watermain swabbing/ cleaning programs. Such industry standard programs move toward and promote the due diligence and Safe Drinking Water Act mandated responsibilities of the operating authority. Total Over (Under) Fgnded 9 -13- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation Addresses Council Direction 31069 2008 Reconstruction - N portion of Engelhard Drive Public Works Roads 2007 No Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. Engelhard Drive from Edward Street to Furbacher Lane is to be reconstructed. it is intended that this project will be tendered together with the reconstruction of Allaura Boulevard (Project #31068). Please note that this is the second part of this project. Part one for the design portion was approved as part of the 2007 Capital Budget. The reconstruction of this infrastructure should lessen maintenance activities. upa duu, 1d1 costs will be increased due to addition of one new set of traffic signals. This project also includes the reconstruction of the intersection and the traffic signals at Engelhard Drive and Industrial Parkway South, and the construction of new traffc signals at Engelhard Drive and Edward Street. On the 0 - 100 PCI (Pavement Condition Index) scale, a rating of less than 40 results in the street sections) in question being classified as being in the "Failed" category. The PCI of this street section is 27. 1 - Tofial'UVer (Under)Ftftdrsd' -(34¢ t7A)'s` f401F4j —14— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 5 31072 Reconstruction - Portions of Mary St. and Industry St. - 2009 Public Works Roads 2009 No Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. The project includes the reconstruction of Mary Street from Industry Street to Industrial Parkway South, traffic signals at the intersection of mary Street and Industrial Parkway South, and the construction of a normal granular/asphalt road for Industry Street from Mary Street to Sheppard's Bush property line. The reconstruction of this infrastructure should lessen maintenance activities. There will be an increase in operational costs due to the installation of the new traffic signals. ��a "Pt��N�t"I�1 �' �, s � ( �i • $i ` I i� r;';< ;n , 1 s This project also includes the construction of traffic signals at the intersection of Mary Street and Industrial Parkway South. On the 0 - 100 PCI (Pavement Condition Index) scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PC] of this section of Mary Street is 13. Industry Street south of Mary Street does not have a PC[ value because it has a tar -and -chip surface, not a paved surface. Total Over (Under) Funded .,, (I56,55o) 1 {3540%4 (121,5011 ' -15- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Page No: 6 43031 Building A Expansion Public Works Water 2008 No "P"J!E i��t° ��;! I M,11111111110 { �l 811 u IM11, Ulai = L il �!' a, L k1 ?;ujib91l , I?&'�#' Expand Building "A" at 9 Scanlon Crt. to accommodate 4 additional repair bays and a new dedicated wash bay for winter maintenance equipment as per Schedule "H" of the Capital Asset Management Plan. Expansion of repair and wash bays to be in keeping with recommendations of Fleet Review Report PW05-030, and with Salt Management Plan Report PW06-043, Appendix "A", Salt Management Plan Action Plan. �1rJ�Plu.ti�� iRrfr Ju7�' utui;?an�� i "u7,tU'L�Ij� I � P ' Limited available building and yard space for in-house vehicle/equipment repairs and for proper winter operations vehicle washing has necessitated expansion of existing facilities to accommodate this previously Council presented requirement. Additions to the westerly portion of Building "A" complete with associated infrastructure and servicing appurtenances. Total Over (Under.) Funded s '', -16- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID: Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction 31068 2008 Reconstruction of Allaura Boulevard Public Works Roads 2007 No Pa e No: 7 I0IliiiI Pill, ii"Ikill li MISS ',r„ Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. It is intended that this project will be tendered together with the reconstruction of Engelhard Drive from Edward Street to Furbacher Lane (Project 31069). Please note that this is the second part of this project. Part one for the design portion was approved as part of the 2007 Capital Budget. The reconstruction of this infrastructure should lessen maintenance activities. On the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PC] of this street is 31. Total Over (Under) Funded i '.--j)a11 28G) " `(61ti 286). ' " r -17- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name; Department: Service / Program Year of Initiation : Addresses Council Direction Pa a No: 8 31070 Reconstruction - Boulding Dr. & Navan Cr. - 2008 Public Works Roads 2007 No b (fi pi j11 � �s I�j, I .. r MAIN I Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. Please note that this is the second part of this project. Part one for the design portion was approved as part of the 2007 Capital Budget. The reconstruction of this infrastructure should lessen wixA ✓i �t�au � Diu '9" I' slu7ia�uii 'I � � i }t � JG ' On the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PC[ of the street sections included in this project is 23. Total Over (Under) Funded (572'M) € (572,286) I" SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 9 Project ID : Project Name: Department : Service I Program Year of Initiation : Addresses Council Direction 31071 Reconstruction - Hawthorne Lane - 2008 Public Works Roads 2007 No I t .iil� it �If ,� �� t ! f ., : i.9iG �� +..! :fiffit Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. Please note that this is the second part of this project. Part one for the design portion was approved as part of the 2007 Capital Budget. of this infrastructure should lessen maintenance On the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PCI of this street is 19. TdtAI Over (Under), Funded (29I 02 i} `' ` -19- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 10 Project ID : Project Name: Department : Service I Program: Year of Initiation : Addresses Council Direction 31073 Reconstruction - Batson Dr. and part of Moorcrest Dr - 2009 Public Works Roads 2009 No me � Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. Batson Drive, and Moorcrest Drive from Batson Dr. to 95m North, are included in this project. The reconstruction of this infrastructure should lessen maintenance activities. tE� � nti "u, �l nai, +L, � On the 0 - 100 PCI (Pavement Condition Index) rating scale a rating of less than 40 results in the streets) in question being classified as being in the "Failed" category. The PCI of the street sections included in this project is 11. Total Over (Under) Funded (489'046) I (85,000)1 (404 046) ! -20- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 11 31074 Reconstruction - Richardson Dr., Hutchinson Rd., Webster Rd., Patrick Dr. -2009 Public Works Roads 2009 No �'tii I l 'iMGI , LI ilk Roads - To provide funding for the reconstruction of the roadway, watermain, and sewer infrastructure. This project includes the reconstruction of Rischrdson Drive, Lee Gate, Hutchinson Road, Patrick Drive, and Webster Road. On the 0 - 100 PCI (Pavement Condition Index) rating scale, a rating of less than 40 results in the street(s) in question being classified as being in the "Failed" category. The PC[ of the street sections included in this project is 28. Total Over'(Un4r) Funded i (915,118); (1`5000d) _ Q0,118)w,;`-, -21- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction 34215 2008 Salt Dome Public Works Yard/Office 2008 No Pa e No: 12 lull I11110SHI To provide covered storage for winter salt stock pile and prevent co -mingling of sand and salt and to increase storage capacity. Improve road salt application quality and provide adequate housing for long term stock piling during extended events. Prevent road sand from being mixed into the salt during loading operations and reduce dependency on current on -time delivery practices. INS PY m= }. 1 (y(! �I��7,� A 103 i t I (' 7 • '� � tRtllitPl'x„m4 ! i a�L iNi uH�i tlk id'�i*,�., Wtt �u,r Niii � +i ,IT1 d Y 1Gll3 1& ��i kI ! N '�' As per Council Report on Salt Management Plan PW006-043, Appendix "A" -Salt Management Action Plan, the proper and independant storage of road salt was recommneded as a compliance requirement with the Town's Federally mandated and submitted Salt Management Plan. Current practice of storing salt in one corner of existing sand dome provides limited storage capacity and reduces quality of material because of the co -mingling of the two products piled next to each other. A new smaller independant structure next to the existing dome is proposed. Total Over (UndeY) Funded (60d"t10o) ! (,60 QDD) i ! i j -22- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program: Year of Initiation : Addresses Council Direction Pa e No: 13 42036 Infrastructure Management System 2008 Public Works [Sanitary Sewer 2008 No Sewer/Water/Road IMS System- To continue to develop the infrastructure management plan which will assist in the long-range maintenance and capital budgeting program for public infrastructure. - Allow the department to be more proactive in maintenance and rehabilitation of infrastructure systems - Decrease life cycle costs - Decrease future maintenance costs and potential liability to Town - Increase customer satisfaction This is an ongoing data capture and data management project encompassing the Department's long term infrastructure management initiatives including projects and programs such as MIDS, GIS, InfraPave, inventory information collection, and development of proactive new policies and programs. A reduction in funding for this account will result in the Public Works Department having to curtail projects whose goal is decreased operational costs and increased performance. Total Over (Under) Funded ? I -23- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 14 42031 2008 - Geophysical (EM) Monitoring Survey of Works Yard Public Works Storm Sewer 2007 No �E}li 9�j 01i E I H111!I1 �N��E�lI41Po9�t' !R!?�,i iigiltt i t 7Es:}' �I� Ii 17 l i I �I�� li ' ii� llTo conduct an electromagnetic geophysical survey of the Works Yard to monitor impacts from salt storage. This is one of the action items from the Town's approved Salt Management Plan. In keeping with the recommendations from the action items in the Town's Salt Management Plan, this electromagnetic ground survey of the Yard will evaluate and monitor the impacts related to salt storage. It will aid in the development of new drainage considerations and ground water protection practices. Salt is currently stored indoors in a salt dome that has a paved hard surface. The recommendations from the 2006 Salt Management Plan identified that a continued geophysical survey should be conducted to evaluate and assess if current practices have impacted, or are impacting, the subsurface areas. It is anticipated that this type of survey may have to be repeated every 5 +- years. Total Over (Under) FundedJ.I -24- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service I Program Year of Initiation : Addresses Council Direction 73066 Seston Park Playground Replacement Leisure Services Parks 2007 No Pa e No: 15 �iNf1{13__1 .� �9d1 fiiL I i i' 14I _ iN@ To implement Culture and Recreation Master Plan recommendations for park rehabilitation. Please note that this project was deferred from both the 2006 and 2007 Capital Budgets. To replace non standard playground system and park furnishings. To increase public safety. I�'�ti"�u��a��f'w�`•�i ��+� � ,� �G��:" + "� �� ' }il i �'�>{I��it"r!_i � � I`��'''., , To replace and enhance existing children's playground and safety surface. This playground was installed by the developers of the Darkwood Subdivision in 1993. As such, this playground does not comply with current CSA Standards for children's play spaces and should be replaced as per our town wide playground replacement program. Total Over, (UndeTy, Funded,,� (75 U0'(I) (Z� a i [ —25— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program: Year of Initiation : Addresses Council Direction Page No: 16 73086 Henderson Drive Fencing Leisure Services Parks 2008 No +16 RA T a,� 1 , ittj6i6411 SE�IPN�'1��i��Ja To install a protective chain link fence in an area of high risk and potential liability associted with tresspassing on the CNR Rail line To mitigate a potential liabiltiy and control access to a hazardous location. Staff have identified a potential liabitiy and risk to the public associted with the Henderson Dr, open space block in the vicinity of Poplar Crescent. ongoing attempts to mitigate tresspassing and access to the CNR property have repeatedly failed, This area is heavily vegitated, with poor site lines and an attraction for inapproprite behaviour, existing fences have been repeatedlay vandalised and the problem cannot be controled without prohibiting access to the lands from the Henderson Drive frontage , CNR, YRP and our By- laws enforcement staff are all very familar with this situation and they to have not been successful in their attempts to control this problem. Totatl OverlUrtder) F4rrcl44, r -26- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: t7 14030 Capital Asset Management System corporate Services IT Department 2007 No To research and develop a capital asset management system that not only meets the PSAB reporting requirements but also provides all of the information required to allow the Town to manage its assets as efficiently and effectively as possible. Maximize exisiting budget dollars and assist in out -year planning exercises. The Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants (CICA) has served notice that municipalities will be required to report on Tangible Capital Assets (TCA) on their Municipal Financial Statements begining in 2009. This change will have a huge impact on the way municipalities account for their capital assets. In order to meet this reporting requirement, the Town will need to continue work in 2008 on researching the historical cost of the assets as well as design policies and procedures for which assets are going to be tracked and how this tracking will be performed. The acquisition of the software will also include a Customer Relationship Management (CRM) component. Net Impact [ 266,514 E 134,51'4 .. 66,000 j 66,00'0, Total Over (Urider) Funded (438,000) "<(338,000) —27— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction 81004 Update of the Zoning By-law Plannin Studies 2007 No Page No: 18 �[nppJ,,1 111l it#G"A11111111E11P �Il 111ME'1 1111 l IJ,1�11113�G��i rt � ,�+o��,_ � I � � ��t� �i� I ' _� � { � ' I�il �,mm 9RI'mI" w irlI 10 u i�H To update the zoning by-law to include provisions for the Heritage District, the Commercial and Industrial categories to update the by-law in compliance with the changes to the Official Plan. Please note that this is the second year of this project. The first year was apporved as part of the 2007 Capital Budget. Staff of the Policy Planning Division would manage this process with input from others within both the Planning and Development and Building Departments. This is an ongoing process that began with the 2003 Growth Management Update and continued through several steps that were directed by Council as a result of that process. Total Over(Urjd€r) Furt`d'&d { >` Ems SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction Pa a No: 19 34507 Traffic Calming - 2008 Public Works Traffic 2007 No Roads -- To provide funding for the installation of Traffic Calming measures in 2008. Increase in residents' satisfaction. Increase in safety on roads where traffic calming measures are installed. 1l�J�lf�k"'Yii !uwxmu wa ?iWns;_ � utiuGdntukl�i{twLaW:un.ul wak i h:u,a fiL Staff anticipate that a number of streets will be approved for the installation of traffic calming measures in 2008 and subsequent years. Total Over (Under) Funded -29- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service ! Program Year of Initiation : Addresses Council Direction Page No: 20 42022 Wastewater Infrastructure Rehabilitation Program Public Works Sanita Sewer 2006 No iiN'�!tl31��u' �iill��f iG it Nl�i ° ��'iMi3 iC " it �Si , r �IIIO#@ !§} 011 I •i r n i i II! 3(a I iCllEf Ill'P iUL&tuH 91 To collect and analyze condition data for the Town's sanitary sewer infrastructure, perform in -place point repairs and to provide the background information necessary for the creation of an overall Sanitary Sewer Maintenance/Rehabilitation Plan. An essential step in the creation of a long range rehabilitation/maintenance program to ensure the integrity of the Town's sanitary sewer infrastructure. This will result in a reduction in the reactive approach to infrastructure maintenance, and decreased potential liability to the Town. 7 rN 1 r,Lh�Lt i��„C,.uww�, This is a continuation of a current program which utilizes sewer video cameras and in - place point repair trenchless technologies to provide staff with better knowledge of the existing condition and maintenance requirements for the Town's wastewater collection infrastructure. The results of this project are intended to provide real time analysis capabilities to project an overall Wastewater Maintenance and Rehabilitation Program. The program is concentrated within the older sections of Town and will move to the newer sections over a number of years. TotalOver (110der) Funded i -30- SPECIAL GENERAL COMMITTEE ~~ [lCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET ~ ANALYSIS BYPROJECT Project |D: Project Name: Department: Service / Program � Year ofInitiation : Addresses Council Direction Growth - Related Studies iPlanning IStudles 12006 costs and the commencement ofthe 2CSecondary Plan Study. 7M! HE This is part of an ongoing series of studies that relate to growth. They include the 2003 Growth Management Study Update and Five Year Review of the Official Plan and follow up studies that relate to its recommendations. In 2006, a justification report was prepared to support a Regional Official Plan Amendment that will bring the 2C residential and employment lands into the Regional Urban Area boundary. A Natural Heritage Study was also completed. |n20O7uSecondary Plan for this area ioproposed tnbncommenced. SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction 43029 Structural Watermain Relining Program Public Works Water 2006 No Pa e No: 22 s €€ �' 9� �� l �l 0 iaaH t� dT' �I� 'Gu (4 i l(,6hkt1?i� �� I ifi I 1 ! i k3ti To continue on with the Public Works program in rehabilitating all remaining old gray cast iron watermains in Town that are prone to breaks and failures. To structurally reline these watermains without the traditional need of open cut excavation. To re -new the existing watermain structure and extend the life to 50 years. The rehabilitation of aging cast iron watermains will prevent main breaks, service disruptions and will improve customer satisfaction. Potential liability claims and contamination of drinking water risks will decrease by preventing watermain breaks. �t0"°�"F j1"�H�t�t. wuu u aua 94t� n¢ikJuuf. �llillWtitiWWR uU1Wk: The Town successfully undertook the structural relining of certain watermains in 2006 and 2007. This project is proposed to allow continuation of this process. The specific watermains to be relined will be presented in more detail to Council. In place relining has significant advantages because of the reduced disruption to residents, motorists and the street landscape. TgW.OVer-(Under) Funded!; j' —32— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 23 43036 2007 Wastewater System Rehabilitation Program Public Works Isanitary Sewer 2007 No jN�u 111I INIi011 1 PM (( .lOR�l11itoV E r;E{j�{�y�j('[E To provide funding for rehabilitation programs of wastewater access holes and sewer laterals in keeping with Regional inflow/infiltration reduction mandates and to minimize infrastructure life cycle costs. Programs reduce potential liability and insurance claims by reducing risk of sewer back ups. Also improves system hydraulics, driving surfaces around access holes, and reduces flow rate of extraneous water entering the system. Rehabilitation programs include maintenance hole sealing, rebenching (trough), sewer lateral lining and general reconstruction of access hole cover assemblies. The ongoing upkeep of the sanitary sewer system access holes and service laterals are a vital maintenance component to ensure asset longevity and system performance. Total Oyiar (Under) Funded -33- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service I Program Year of Initiation : Addresses Council Direction Lambert Willson Park Pathway Paving Leisure Services JParks 2008 No 1911' 77, IM M =--I 1, 1, � I I �11 N To replace deteriorated paved pathways in Lambert Willson Park / To control pathway erosion in several locations To increase public safety and erosion control in several deteriorated locations within the park / To reduce ongoing maintenance of pathway surface and washout repairs M "�",�,7 0 l. '1' t have "S e pathways that a Tc t way? surf ace it Replacement 0 Sp Replac erosion in several locations in Lam bert Willson Park ,and to enhance the surface of the upper pedestrian pathway to enable access to all park users 510 7— Tcital OVer (Under) F06d'ed (35i 60)'1, (3 , 00) 1 —34— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 25 Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction 4203) Retrofit SWM Facilities SW-2/SW-3 and G1 (2008) Public Works Storm Sewer 2008 No To provide funding for the upgrade of the Stormwater Management facilities located at Bathurst Street and McClellan Way (SW-2/SW-3) and east of intersection of Wellington Street and Mary Street (C-1). The purpose is to upgrade these facilities from being strictly quantity control facilities to ones that improve the quality of stormwater passing through them. This project was brought to Council's attention via Report PW 2004-11. That report dealt with the award of the contract for the upgrade of the Kennedy Street West/Deerhorn Crescent SWM facility and also with the initiation of the Class EA and Detail Design for thcco farilifioc Total Over (Under) Funded i ; i I ' 1. ' ` -35- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 26 43037 Upgrade Bulk Water Station with a Card Reader System Public Works Water 2008 No NEW � ,�,; �� ff= Tivoli� Existing bulk water station at 9 Scanlon Crt. is 18 years old and has no more capacity for users. An updated card swip system to replace an independent key and slot system is necessary to accommodate the current demand for bulk water users. New firms requesting accounts be set up for bulk water use are being turned away because there are no further slots (accounts) available. A new card system will increase customer service and improve water use security. �w+ st It kiu4 td s�L Nt7t !VW�+Wositsu i�t�it. titi Ill 5 '1 lPti' New systems will continue to be available 24 hours and can monitor consumption details more accurately with an ability to accomodate several hundread users. Total -36- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service I Program Year of Initiation : Addresses Council Direction Pa e No: 27 81005 Conformity with Places to Grow Plan [Planning IPolicy Planning 2008 No The Town's Official Plan must be brought into conformity with the Places to Grow Plan. The Places to Grow Act 2005, requires that all municipalities bring their Official Plans into conformity with the Plan by June 16, 2009. This conformity exercise must take intoconsideration other applicable legislation and policy, such as the Provincial Policy Statement and the Oak Ridges Moraine Conservation Plan. Total Over (Under) Funded (50,obQj {25;DD0) {25,000) ^ E —37— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Page No: 28 42043 Haida Dr. Multi-PlateCulvert Rehabilitation Public Works Storm Sewer 2008 No To rehabilitate the existing multi-palte culvert at Haida Dr. and Wellington. St. West. Existing structure is approximately 30 years old and in deteriorating condition. To re - support structure and prevent collapse. Rehabilitaion work will increase structual integrity, extend service life of culvert and reduce liability of potential failure. Funding potential from York Region because of proximity and general intent of Culvert service. Sections of the existing steel plates in the 140m long structure are to be replaced with new and re -secured. Concrete bottom of culvert to be re -poured with longnitudinal footing structures to improve overall support and loading portential of the eliptical structure. Total.Over (pricker) Funded I _ A C" SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 29 3 2211 2007 Snow Storage Site Selection & Construction Public Works Yard/Office 2008 No � ^ t�, it 11, , j MINOR, t.tt i �: n I,— o- . ��• ��.:�7 CE u .v 3yy, (:�Utf73i it �,ti �.� 1,. P, l�.t 1 i iIFI tiNG 1 1'w.i 1 �i;ii�i�t��i.i To provide necessary funding to commence the site selection process and construction of a new snow storage facility. As per the approved Salt Management Plan implementation schedule, one of the 2007 scheduled action items is the building of a new snow dump location. The activities for 2007 have been deferred to 2008, and are to also include the works to grind existing asphalt and concrete stock pile a 9 Scanlon Crt. for use as a base material for new snow dump. Please note that this is the second year of this project. The first year was approved as part of the 2007 Capital Budget. The proper site selection process of a new snow dump includes an environmental assessment to ensure property use compliance and minimized environmental impacts. The specific design specific and correct construction of a snow storage site controls runoff and contains residual waste materials for proper disposal. Improperly managed, melting water can introduce contaminants into the watercourse, which is in contravention of the Fisheries Act and Ontario Water Resources Act. Without a specific dedicated area to store snow, the Town must find, plan, design and build a new snow dump. MOE guidelines provide site specific parameters for the design of a snow dump including items such as proximity to protected lands and watercourses, hard paved surfaces and controlled drainage. Council at its meeting of August 22, 2006, recommended including funding in the 2007and 2008 Budget for the requirements to start the the building of a snow dump. Please note that the costs presented are exclusive of land costs, and are estimates that will be reported in more detail to Council at a later date. Total Oder (Uindee) Funded i -39- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Page No: 30 71001 Half Ton Pick-up Truck Fleet Management Leisure Services 2007 No €118��I' II i1!(,'11i 'g} 111NA° u�11111E111 Increase in grounds maintenance associated with the assumption of more than 8,000 square meters of turf grassed and landscaped areas. Please note that this project was deferred from the 2007 Capital Budget. With the assumption of additional municipal lands requiring ongoing maintenance in the new subdivisions east of Bayview, Avenue and at the State Farm commercial subdivision it will be necessary to deploy staff and equipment to maintain these areas.This vehicle will be required to facilitate the transportation needs of staff and equipment in this regard. With the assumption of additional municipal lands requiring ongoing maintenance in the new subdivisions east of Bayview, Avenue and at the State Farm commercial subdivision it will be necessary to deploy staff and equipment to maintain these areas.This vehicle will be required to facilitate the transportation needs of staff and equipment in this regard. Net Impact 7,300 1,750 �' ta(10 1,850 t Total Over (Under) Funded ' �500) t (3,500) i l SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 31 72055 Energy Management and Conservation Building Retro-fits Leisure Services Facilities 2007 No To improve building energy mangement and conservation and save on operating costs. Please note that this is the second year of this project. The first year was approved as part of the 2007 Capital Budget. This note has been revised to reflect the facility with the greatest savings being retro-fitted first. The order has been revised to Community Centre in 2007, Leisure Complex in 2008 and Town Hall in 2009. Staff performed a study with consultants and identified energy savings building retro-fits at 1) The Leisure Complex, 2) Town Hall 3) Community Centre. The retro-fits include installation of building automation systems to control lighting and HVAC, occupancy sensors to control lighting in unoccupied areas, Variable Frequency Drives for rooftop units, and heat recovery from ice plants. Initial investment is estimated at $825,100 with subsidies of $22,700 and annual savings are estimated at $116,000, with a payback of 6.8 years. Net Impact (403,700) ; (67,700) (160;tT00) (1120,000) (W6'000):? Total Over (Under) Funded I $ w ; —41- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 32 72058 Fitness Centre Expansion Leisure Services Facilities 2007 No Improve fitness centre conditions and expand programmable/permittable space. Please note that this project was deferred from the 2007 Capital Budget. Staff recommends moving the fitness centre to the Aurora Recreation Complex. The proposed fitness centre at the Aurora Recreation Complex would include a weight training area, separate instructional class studio and programs rooms. The project would include the expansion of the building adjacent to the pool hallway including structural, HVAC, plumbing, electrical and mechanical and interior finishes to support the activities noted above. psi.-.P4Kk p.;.. 44 2iAs 1 32 085 1 21'585 -:' Total Over (Under) Funded (260i 000) j260 000) -42- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 33 81006 2C Secondary Plan Plannin Studies 2008 No Undertake a Secondary Plan for the 2c area. Will include conceptual servicing plans, storm water management and transportation plans. This will begin the process to bring these lands forward for development in the post 2011 timeframe and include the 404 frontage employment lands. Will result in a potential avoidance of an OMB hearing dealing with appeals on parts of the lands. u�w�4 � U�fN+dual J_ �:.'GuxiWx nvu iu u t yWh� iLA � i4tt1?f'��itti2:..t The cost of not proceeding is mainly associated with OMB expenses to defend a proejct that has been justified in a public staff report. The anticipated cost is $175,000 over a two year period. Total Over (Under) Funded ! 3 -43- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction 14027 Pa e No: 34 Water Meter Reading Equipment Replacement Corporate Services IT Department 2007 No To provide staff with the tools and information to be productive and efficient within their business units (departments). Please note that this project was deferred from the 2007 Capital Budget. To improve and maintain the continued billing of water and sewer charges to resiaems and businesses of the Town for a consistent cycle of revenue cashflows. p I+rT+tl��l�Sr%`'j'�'(1�,�Cif�r'(fs'ajlll 7T=' ,.E uslim6 u 1t:eplace existing meter readers (apars old) which are no longerbythe vendorTherisa significaporation should the units fail,are the primary source of data collearectly tied to the revenue stream. Total over (Under) Funded i s cum SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 35 42033 Industrial Pkwy N. Easement Storm Sewer Upgrade Public Works Storm Sewer 2008 No To upgrade diameter size of existing storm sewer in easement running from Industrial Pkwy North, eastbound towards Holland River headwall. Remove and replace approximately 460m of existing 600mm pipe with a 1200mm diameter new storm sewer. I he existing storm sewer is undersized to adequately accommodate flows from the Town's storm network because of a pipe size restriction through the easement. Replacing the storm sewer will improve flows and help prevent road floodings at the intersection of Wellington St. E and Industrial Pkwy. 'u�ii!mP��li� � I tl u' u:� h,✓��l>�et }u��" us. „ � �La ! �Ol�'i�l�tti�f��i({t I�"!lilll �7 ' ®,E ` ��1i l' .3 ' iiai � �. � '011q p Existing sewer reduces from 900mm to 600mm and then continues through to a 1200mm pipe near the end of the system. The sewer runs in a Town dedicated easement that will now be incorporated into a new school site's project under the pavement. This is an opportune time to upgrade the sewer before final site works at the school are complete. TotaI,Oy6r (Under)" Fitnded� -45- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Page No: 36 43032 New Waterworks Storage Building Public Works Water 2008 No As per Schedule "H" of the capital Asset Management Plan - Estimated Expenditures for 2008. - To replace existing waterworks storage building. Improve structural safety, storage capacity for water works materials and general aesthetics of Town property. Replace existing 30 year old waterworks storage shed with new Total! Over (Under) Funded cm SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 37 72074 Library Drainage Line Leisure Services Facilities 2008 No Improve the function of the sanitary drain line at the library IkWii IliiiN!F(r �� IC i. I � III4WtK!iFfd � ✓.ttUCWY��Wi�Ull��IilUull �WP dLLit ��ini� 1� 'k .. �,. Staff have identified deflection in the main drain line servicing the washrooms off the lobby of the Library. Staff recommends proceeding with re -installation of a properly sloped and braced drain line at the areas effected and restoration of the concrete slab and tile at these areas. The current drain line has caused a couple of back-upd during the past year. The section of pipe that would be replaced runs through the lobby of the library building and this pipe can be joined to another exisitng drainage pipe to prevent any further problems. Total Over (Under) Pundecl ' (35 09f3j (35'600) —47— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction Page No: 38 14022 Office Redesign - First Floor Financial Services Financial Services 2007 No To implement changes to the design of the first floor of Town Hall to ensure the most effective use of available space to accomodate the different business areas contained there while also accomodating future growth of those business areas. Please note that this is the second part of this capital project. Part one for the design portion was approved as part of the 2007 Capital Budget. Changes will provide for more efficient operations and establish potential for Customer Service improvements. u �,o au �ll �i, •� as��t Information Technology and Financial Services share the available office space on the first floor of Town Hall. Due to past and projected growth the clear definition between the different business areas has been blurred which is leading to a use of space that is not as efficient as possible. Bringing in a design consultant will allow the concerns of both areas to be heard and addressed, while making the most efficient and effective use of the space possilbe. Please note that renovation costs are estimated based on $114.00 per square foot (for 4,385 sq. feet) and will be revised after a floor design has been finalized. Total Overr(Under) Feuded (tiQ0 Q40) 3 (Taf) 000) ' j EM SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service I Program: Year of Initiation : Addresses Council Direction 71023 (Half Tonne Pick-up Truck - Additional Fleet Management Leisure Services 2007 No Pa e No: 39 iJll 'iWl i h� t I I I ' i' I 'lN To purchase an additional light truck for the ongoing facility management needs. Please note that this project was deferred from the 2007 Capital Budget. iugh!w1pG �'!>wfiC'iluuiIl ��, i u,N4! 4 ii72iU ! t i WlltiA[filf(iR&!'.4dltll7t�. �(!u`!�r.3�'�4}Ja�,dia,; li,d'm. al. 'ji 3 k Operations staff and supervisory staff based out of the Aurora Recreation Complex require a truck for transportation of facility operational supplies including; general building hardware, pool chemicals and equipment, building mechanical items, arena hardware, administrative supplies and equipment, cleaning supplies and equipment. The Aurora Recreation Complex is the furthest distance from all Town buildings, the business core, and is the largest building. Many trips are postponed until a truck or van from another building is available. Total Over (Under) Funded € (30 000} ; (30 000) SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 40 73062 Stewart Burnett Park Playground Structure Leisure Services Parks 2007 No 5 t OgrF." t I NpCf k 7 i i' li �'EO { t E 1 hll!'3 �i�1f8€ti i �i I (��17p(jI!(- (tlti'��{y�i�it�l�it3i tl7�lf��f,�fh ' r ...°i�'� ' �((I��'.��,:. }�a{'� x1't }��i, t�1', o� ! s.��q�:I�gi? �l J Ii ii i� i��ik, t �l0 �f i .ill � krd � iGi`i �`�.11i i.'�� IE� l3 liili 1 �IPI �If�� 8 � I' W9# i`. '. {ii `� ° 16.. , To provide a playground system in the vicinity of the child care area at the new Recreation Centre on Wellington Street East and Stewart Burnett Park. To provide an outdoor recreational opportunity to children in the child care area as well as the general public while visiting the new recreational center. To take advantage of a partnership arrangement with a local community service club in the establishment of a children's play ground. To provide an outdoor recreational opportunity to children in the child care area as well as the general public while visiting the new recreational center and Stewart Burnett Park as forcasted in the Recreation Masterplan. c Netlrrma�cT 1 '1-20000 ; 30.000 1 30,000 30,000 30,000 1 Total Over (Under) Fu fdod -50- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 41 73074 Wellington Street East Urban Design Features / Landscaping Leisure Services Parks 2007 No PIN Il6ib d n3� i't�I6I ffm Ia, Emus Et lI 14 3E � Jai51111 � �l c� r � �.'i11 is E To implement landscaping treatments as recommended and adopted by Council in the Wellington Street East Urban Design Guidelines, and to continue the Entry Feature theme that was implimented from John West Way to Bayview Avenue. Please note that this project was deferred from the 2007 Capital Budget. Increased area asthetics and street beautification at a key entrance to the Municipality, however will also increase ongoing maintenance costs. Urban Design guidelines that have been adopted by Council in conjunction with the Secondary Plan for the 2A and 2B development lands, has identified Wellington St. E as a major entry point to the Town. As such, a major streetscaping program involving decorative intersection paving and tree planting has been recommended and accepted in the background planning studies. PROJECT DEFERRED FROM 2007 CAPITAL Net Impact 20;600 g 5; 00 5,0065,000 i 5: 00 } Total Over (Under) Funded } (45,000) (46,,000, j I -51- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 42 73087 Tree Inventory / Woodland Management Leisure Services Parks 2008 No �„ . �°'y UR"MUM , x t� k�.09 ' ' 11W, To complete the final phase of the Municipal Street Tree Inventory -To update the Municipal Woodland Management Plan (estimated at 6,000 additional trees) Increase our ability to manage, maintain and care for our existitng street tree inventory. currently we have inventoried 10,414 trees under public ownership on our boulevards / to assit in Systematically scheduling maintenance works for street trees, pruuning ,replacement etc./ Update the Woodland Management plan to include all woodlots and significant remnant forest areas Completion of our Urban Street Tree forest inventory will greatly assist the department in correclty allocating the necessary resources and maintence required to protect and preserve the health and well being of our extensive urban forest investment. Up dating the woodland management plan is also considered key to contiuned forest management in prolonging the heath of our woodlots and remant stands of forested open space areas throughout the municipality many of which are being degraded by inappropriate activites associated with mountain biking. Total Over (Under)Fdintlet3 (20-a6Apt (20006I ) -52- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction 13010 Appraisal of Town Buildings Corporate Services Corporate Services 2007 No Pa e No: 43 f, tAM Iiu: p a To provide funding for the independent evaluation/appraisal of all Town owned buildings: Please note that this project was deferred from the 2007 Capital Budget. To ensure that the Town has a current value for all Town owned buildings, it is necessary to conduct an evaluation of these assets. In addition, an updated evaluation will also assist with risk management in the event of a loss in order to recover costs from the Town's insurance provider. The previous evaluation was conducted in 2003 and therefore should be re-evaluated this year. Total Over (Under} Funded (23 apo) -53- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation Addresses Council Direction 14019 Strategic Plan IT Department 2007 No Up -age No: 44 Consultant to develop a 5 year strategic plan for IT. To ensure that IT is aligned with the business goals and objectives of the Corporation to meet current and future needs. Please note that this project was deferred from the 2007 Capital Budget. The scope of this engagement will include interviewing departments, assessment of the current IT environment, review of IT in other municipalities, developing appropriate architectures, developing an implementation plan complete with budgetary amounts and organizational impact. Total Over (Under) FGrfded i (75;0'00) f75;000) ; -54- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name : Department Service / Program Year of Initiation : Addresses Council Direction Pa e No: 45 71043 iPortable Water Tank Fleet Management Leisure Services 2008 No To facilitate ongoing tree and horticulture irrigation maintenance associated To increase the ability to maintain an increased inventory of street trees and landscape plant material through out the municipality in the new residential growth areas / To decrease the losses of vegitation and street trees resulting form in adequate irriagation through increasingly consistent periods of drought. Purchase of one additional 500 gallon portable irrigation trailer mounted tank required to maintain our street tree inventory and other vegitation throughout the municipality in new growth areas. Repeated periods of drought over many seasons has severly weakend many street trees and has placed substantial numbers of trees in jeapordy. Unless resources are available to maitain the urban forest inventoy considerable losses can be expected which will result in costly tree replacement programs. Total Over (Under) Funded -55- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 46 73003 Parkland Acquisition Leisure Services Parks 2007 No ®a n '!3ll" �ll rk� ti To obtain additional parkland necessary to facilitate growth of sports programs. Please note that this project was deferred from the 2007 Capital Budget. To increase Parkland resources to keep pace with the demand for additional sports facilities and to maintain existing levels of recreational services. Additional parkland is required as outlined in the Culture and Recreation Master Plan to enable the Corporation to meet the needs of a growing population and primarily, the youth in the community. Additional Parklands were forecasted in the Master Plan to be purchase in the year 2003, however this was deferred. Continued deferral of this requirement will result in a severe shortage of facilities and a reduction in services levels. Total,0uer(Urrdera'Fu�ided -56- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 47 71044 Land Renovator Fleet management Leisure Services 2008 . No itti 11 �I j11,111 wOr NOW .i 8ll II]Tli 4 91 {t 6 I !}�}iNilftltt3l('�#All{f Specialized equipment required to prepare soil surface of new and exisitng park land in construction and renovation projects. To provide enhanced soil structure and texture conditions / to increase efficiency in renovation of soils and soils preparation in new parks projects associted with sports field construction and horticultural programs. i �wtlmtu e �ii of mu u 6tuuu I, u n 1 i � E Land renovator /rototiller , this equipment was defered in a previous capital budget as a result of insufficient funding , however the equipment is required to enable our construction and maintenance crews to conduct site preparation work associated with new growth related parks construction projects and ongoing horticulture and tree planting site preparation works 40% of the work proposed for this equipment will involve new facility construction. Total Over (Under) Funded A,j -57- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Pa a No: 48 72078 AFLC Arena Door Department : Leisure Services Service / Program: IFacilities Year of Initiation : 2008 Addresses Council Direction : No (il II 'IIlllli hi f'�, I }i t E III �u EEI I I r u } ,MEMO. Improve functionality and safety of door to ice surface. The elevating door for the ice resurfacer to the ice surface at the Aurora Family Leisure Complex is consistently malfuntioning. The counter balance system is failing causing the doors to drop. Due to the size and weight of this door it is highly recommended that it be replaced with a set of swing doors to eliminate a health and safety threat. Total Over (Under) Funded (20,000). ° (201,000)1 -58- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 49 Project ID : 173035 Project Name ITown Hall Phase 3 Repaving of Parking Lot Department : Leisure Services Service / Program : Parks Year of Initiation : 12007 Addresses Council Direction: No !M1111011T, MU8fi°i W010 To resurface upper level parking and curbing at Town Hall - To complete remaining curb restoration on lower level parking area. Please note that this project was deferred from the 2007 Capital Budget. Increase in life cycling of parking and curbing by removing and replacing defective paving surfaces and perimter concrete curbing. - Decrease in maintenance associated with asphalt crack filling and further surface deterioration resulting from water penetration. A811�i i 'A'1 G"<HI 1 i!�1�pp�;��jj �rcua uutlix ar#4in �WxrS�I doh a �a�. i-tL+AffSi rh+!ELIzS,„. rLt311s IlNigila� Proposed works are the third and final phase of restoration related works at the Town Hall exterior. These works are necessary to prevent further deterioration of the parking areas_ in the rear access driveway, the rear lower level parking area and the rear upper level parking area. In addition to resurfacing of parking area, much of the perimeter concrete curbing has also deteriorated to the state where replacement is necessary. PROJECT DEFERRED IN 2007 /INCREASE IN COST BY $75,000 Total, Over,(Upderl, Fundedt (275,Opo) j [Y75;000f i j -59- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa a No: 50 14024 Computer Hardware Corporate Services IT Department 2007 No + ` �.�'=`f ii�{S�E� iJ'i f' u�S�iMik$E}'S1ttll�� t iN.fl4t94t.G� r To provide staff with tools and information to be productive and efficient within their business units (departments). Advances in information technology continue to require the support and enhancement of efficienct business processes on a corporate wide basis. Items requested include: UPS and PDU enhancements complete with rack shelving additions $6,000; Antivirus server $5,000; DMZ environment $10,000; Core network infrastructure upgrades Phase 1 switches $80,000; New lab servers, lab switches $26,000; VPN Concentrator $10,000; New PCs and phones to cover new positions $16,000; Video conferencing and web casting equipment $5,000; Server Replacements $20,000; Digital signboard enhancements (ACC) $10,000. t Net Impact 154000 15,060 ; Total Over (Under) Funded 1; d18i 0'po)' (187,000) E , , SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 51 31047 Construction of New Offices Public Works Yard/Office 2008 No u. R.� g c.'ti i. ! i1IHH( N i ii ,keJ' �� a b, �. ,.�, ...,_:�S �: ' .�.ti i.(.CGi t .r. To provide funding for the construction of workspace areas in the Public Works Department at the Town Hall for new staff. provide workspaces for new staff. Three new staff were approved for the Town Hall -based portion of the Public Works Department in 2007, and one new staff memeber is proposed for 2008. It is proposed to remodel the middle or "foyer" section of the Public Works Department area in Town Hall to provide workspaces for the new staff. Tiff l Over _(Uggaa );Ffunded (>jwxd),) {woo)- i -61- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Page No: 52 73004 Former Hydro Building Renovation Leisure Services Parks 2007 No To expand Leisure Services, Parks, Facilities and Property and Administration. Please note that this project was deferred from the 2007 Capital Budget. ent, improve service delivery and manage Current Parks Operations facility on Scanlon Court no longer meets the needs of the Division as a result of growth related increases in the amount of Staff, fleet/ equipment, administration and interior /exterior storage requirements. This Growth related expansion was forecasted in the current DC report and is eligble for 25% of the overall facility expansion costs. The expansion is also in keeping with Councils directive to keep this facility for continued municipal use. Of the estimated expenditures $100,000 is required for IT installation. The balance will be required to divide the building for Parks and other applicable users of the remaining office space. This move also includes Leisure Admin from Town Hall to maximize efficincy of service delivery and provide for future growth potential at Town Hall. Total Over (Under) Funded_ F -62- SPECIAL GENERAL COMMITTEE.- OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department 6. Service / Program Year of Initiation : Addresses Council Direction Pa e No: 53 73016 .Baseball Facility Leisure Services Parks 2008 No Program: Parks -- New facility as outlined in the Culture and Recreation Master Plan. 1 o maintain services levels associated with new growth.- To provide one additional full sized baseball diamond to address the increased needs of the youth ball associations Full size baseball facility to be constructed in accordance with Master Plan required to service the growth related needs of our user groups. Forcast to be constructed in 2005 but defered in 2005 and agian in 2006 due to insufficient land and funding.This facility was again deferred in the 2007 capital budget , The facility is proposed to be constructed in the new Stewart Burnett Park. Total Over (Under) Funded (60OOQ) ( (50T100) i -63- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 iI[emylIto] yel11;A7 7e1 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 54 73092 East Holland River Restoration Leisure Services Parks 2008 No To provide a contribution to the LSRCA toward the enhancement and restoration of a major Lake Simcoe Tributary Increase the quality of water flowing into the East Holland River and Lake Simooe from all municipalities in the applicable water shed At the Council Meeting held on September 25, 2007 endorsed a request for funding from LSRCA for a multi year contribution of $66,700 for five years commencing in 2008, All municipaliites in the Holland River / Lake Simcoe water shed have beer! requested to contribute an equal amount. Funds will be used to complete a major restoration project involving the East Holland River. Total Over, (Uracl'er�, Fua d"d- ,, s (266 500� ,'`(fi6,7001, :,, (66,700)-- (66,700j 66,700)g IME SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 55 Project ID 112001 Project Name I Resident Satisfaction Measurement Department: ICAO Service / Program 1CA0 Year of Initiation : 12007 Addresses Council Direction : No W e m To complete a resident survey every two years to help the Town determine resident's level of satisfaction with the services and programs that are being provided and to assess community needs, priorities and service delivery improvement opportunities. Please note that this project was deferred from the 2007 Capital Budget. This type of research gathers input from citizens and compare the services with other communities or to a national index. Participation in this survey enables municipalities to fully understand the wants and needs within their community and provides the decision makers with the market intelligence to better target spending and to manage community expectations. Total Over (Under) Funded i (% oho , (33 D00q, (36 00I)) j j -65- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 56 Project ID : Project Name: Department: Service / Program: Year of Initiation : Addresses Council Direction 12009 Corporate Organizational Structure Review ICAO ICAO 2008 No Review the current corporate organizational structure to determine if there is a need for organizational change and if necessary develop an implementation strategy. Potential improvement in the overall efficiency and effectiveness of the corporate organization. Retain consultants to conduct a review of the corporate structure of the Town by involving Council, staff and stakeholders. If changes are suggested then an appropriate implementation strategy will be developed. Total Over,(U4''d' Funded (95;OAD) a "(45,000) i, SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY. PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 57 72054 Aurora Community Centre Ice Plant Automation System Leisure Services Facilities 2007 No t If i{i�i.r I;rtll j...� t i : 1WO°'II Uu31. _��)'� N .' ii�,�t:,'.,j(31 �;: ..3� 'i. `�ill!k1111 (li 4 1611111 it t :, lilJif�IMM MEEMME I I1u 11 { li s" HIN Improve energy management and ice conditions. Please note that this project was deferred from the 2007 Capital Budget. ,ai ukl n i'Nflrwi, chnP�it i, ��t�i tii�IW ill2ti i k-�I:(IH i�iili llU� �4U11 �1 G gtl !i IUj��`.N1A, '�»" lai1 E91 An ice plant automation system at the Aurora Community Centre will assist with programming the operation of the ice plant in response to ice schedules, building and weather conditions. Increased control over the Aurora Community Centre ice plant can assist with the Town of Aurora demand response program and energy savings initiatives. This sytem allows the arena operators to be proactive in ensuring ice conditions remain constant instead of having to react everytime something change with regards to the ice environment. Total Over (Under) Funded (26;00).;1 {-5 —67— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 58 Project ID 172079 Project Name 122 Church St Grant Items Department : I Leisure Services Service / Program : Facilities Year of Initiation : 12008 Addresses Council Direction ; No ii��f�E' Improve building If the Cultural Spaces Federal Grant application for 22 Church Street is not approved then staff will be seeking funding for the renovation alternates listed in the grant and included with the bid alternates in 2007-92. Grant funding was requested for use towards costs such as the HVAC system, updated interior storm windows throughout the facility, as well as any interior upgrades such as hanging rails for all gallery areas, etc. Total Over (Under) F'arided ' (1,fa4,2tb). 1 (11104,250) f I Q�� SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 59 Project ID 113011 Project Name : Records Room Conversion Department : I corporate services Service / Program : Co orate Services Year of Initiation : 12008 Addresses Council Direction : No e. M�I� � .UtPJ t ii i, 1IiIi11 �!P,'j � tl( To provide funding for the renovation and conversion of the records storage room to useable area for Corporate Services and Financial Services work areas. i��iiE n�alnm�i�I�fi�a�4�niA niihd� N� 's� �Il `I� tlf S! �til'��Eu r�iE�a I (13 I ��t�'. In order to provide additional space in the Corporate Services and Financial Services Departments it is necessary to move part of the IT operations into new office space. It is therefore proposed that the records storage material which is located in a room next to the Financial Services department be moved oftsite and that the area be converted to provide the necessary space in order to accomodate the needs of the IT Division. Total Over (Under) Furrded' SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 60 14014 Envelope Stuffing Machine Financial Services Financial Services 2007 No Financial Services currently completes the envelope stuffing of approximately 120,000 envelopes annually for water bills, tax bills, arrears notices and other miscellaneous needs. The current envelope stuffing machine is being pushed to meet the departments current requirements and will not be able to handle the additional growth the Town is anticipating in the future. Please note that this project was deferred from the 2007 Capital Budget. .w.atwauxw{Ib sw sou ti , t unllNv, n a i Ii I I I i k I �7�1W,i, ai Financial Services is looking to replace their current stuffing machine with a newer version that cannot only handle a greater volume of envelopes, but that also has additional features that provide greater flexibility in its useage. The current machine is also nearing the end of its useful life and is starting to require more and more repairs in order to keep it running properly. If this equipment is not replaced and does breakdown, it will seriously impact the cash flow of the Town as it will delay both the tax and water bills from being mailed on a timely basis; which may lead to complaints and concerns from Town residents. Total Over (P der)Forided F -70 SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 61 Project ID 134125 Project Name: Loader Scales Department: lFleet Management Service / Program JPublic Works Year of Initiation : 12008 Addresses Council Direction : No To have the ability to accurately weigh the amount of material being loaded onto salters/sanders. To be in keeping with the Town's Salt Management Plan and associated action plan to develop a quality control system with winter de-icing material. I he installation of a weight tracking system directly onto the front end loader will increase quality control of the winter de-icing material being placed on the Town's roadways and sidewalks. Computerized spreading equipment to be calibrated to actual product weight so as to control and monitor material usage and application rates. umd 0 pp-I4j, I—cd,i,Aniuu� 4U{Au of 9�J1 ON To help control and limit the amount of salt that is spread to the environment. The electronic scales are affixed directy to the existing Town front end loader and the operator will then be able to communicate and calibrate the weights to proper application rates. Total Over (Under) Funded000j!; -71- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 111119]411R[G7ys1117039-11 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name : Department : Service / Program Year of Initiation : Addresses Council Direction to Pa e No: 62 73073 Elizabeth Hader Park Trail Connection Leisure Services Parks 2008 No Park from Kennedy St, West. Facilitate park through a public openspace block from Kennedy St West to Elizabeth Hader Park / Enhanced access to a local neighborhood park and Aurora High School / Expansion of the trail system and alternative transportation route . This project was defered from the 2007 capital program as a result of insufficient funding, this route has been identified and is considered by staff to be a viable link to Elizabeth Hader Park TOtAl Over (U'rrd`er) Funded —72— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program : Year of Initiation : Addresses Council Direction Pa e No: 63 14026 Evergreening (Computer Equipment Replacement) Cor orate Services IT Department 2006 No To provide staff with tools to be productive and efficient within their business units (departments). Please note that this project was deferred from the 2007 Capital Budget. Advances in information technology continues to support and enhance the need for efficient business processes on a corporate wide basis. � l I aixt6m`au6A^uW�liuils AM PRIME 0 talsUi�! �I MMM!UI?7 � � u k N:iti(ii� elll(LI� i Ji7a F �. � ��llu1k l�fltil; The evergreening replacement cycle is four years. Computer equipment is replaced annually in cycles based on the original equipment purchase date. Failure to replace equipment has a domino effect on the cycles and results in techology being utilized beyond the standard lifecycle. Extending equipment increases maintenance and repair costs. Total Over (Under) Funded (285,OOb)_ , ,(fi0i000j 1,,(70 000) ;(75 000) 3 (80 00ii) it -73- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 64 14038 Intranet Development Corporate Services IT Department 2008 No To continue to provide an efficient and effective tool for staff to commun HU�I�1L ll@�1�G ! Cfl� W NIll itlCa'in As Phase One of the intranet development has already begun this project is requesting funding to continue development of Phase Two and Phase Three initiatives such as form and workflow processes and custom developed applications. Intranets are widely used at many levels of government as an efficient way to share information throughout the organization. Posting information on an intranet allows the organization to eliminate the electronic storage of information by each user as is currently done with emails addressed to 'All Users'. The Town of Aurora is still exploring all of the benefits possible with the implementation of an intranet. TdtA Over(Unde10`Funded ,' ',;, ,42,50a001=,: f25,00 —74— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name : Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 65 73002 LANDSCAPE STDS Leisure Services Leisure Services 2008 No To revise municipal landscaping standards and specifications To improve on consistancy in the review of site plans and development agreements associted with landscaping specifications and details / To provide clear and current guidelines to devlopers, applicants and staff in the ongoing administration of plan review Current Landscape Standards Manual was developed in June 1990 and is now in need of revision to include the latest specifications and industry standards currently applicable to all areas of the minimum municipal standards associted with Institutional , Commercial and Industrial applications and the requirments for landscaping. Existing standards are dated in most areas an not applicable to todays standards or expectations and further to not recognize many of the Zoning by-law issues that complicate the plan review process and our ability to require all development applicants to comply with the Corporation's minimum landscaping standards. This document is an extreemly useful tool in the administration and processing of all development related applications that should be revised , This project was presented in the 2007 Capital program and deferred . Total Over (Unde�r) Funded r � � ; ; . j -75- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 h I1i]911 kq [*] yel 11:Z19] :L1 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation Addresses Council Direction Pa a No: 66 12003 Employee Survey CAO CAO 2007 No To complete an employee's survey every two years to help the Town determine employee levels of satisfaction and to implement appropriate changes. Please note that this project was deferred from the 2007 Capital Budget. Engage a consulting firm that directly gathers input from employees, consolidates, and analyzes responses to provide solutions. ikramh�! wuiSu�k dL�i! ,G tni�( u II,bllWVAxi4�:?u��xi,�V 41 r) . ;£ai. u I r(! i09 Participation in this survey enables the municipality to fully understand the wants and needs of the employees and provides the decision makers with the market intelligence to better target spending and manage employee expectations. Total Over (Under) Fundbid (42;54D) ,. (1S A00)" ( ,` 1 (tum —76— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department; Service / Program: Year of Initiation : Addresses Council Direction Pa e No: 67 12006 Marketing Strategy Consultant CAO Economic Development 2007 Yes 1211 OWN[ l s US 021P HIM�, jl , {{{{��'.�'��.j(j(�(�ij(j(��jjjj�� 'F� �� '�' ,.� 1(tj. '�'° Qdi1 HI4GiaW �n�6 � i�� .,]. �AI�11.IiiWf6 In 2006 a Sector Analysis Strategy was completed and accepted by Economic Development Advisory Committee and Council. It is now necessary to prepare a marketing strategy and action plan in order to implement this Sector Analysis Strategy. Please note that this project was deferred from the 2007 Capital Budget. 1 o prepare a marketing strategy and action plan in order to implement the Sector Analysis Strategy. To increase economic activity in town. Total Over (Under) Funded (2b 006j (20 4J00j i -77- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service / Program: Year of Initiation : Addresses Council Direction Pa e No: 68 31021 Vandorf Sideroad Landscaping (Bayview to Industrial Pkwy) Public Works Roads zoos No Funding for the implementation of landscaping along Vandorf Sideroad from Industrial Parkway South to Bayview Avenue. Please note that this project was deferred from the 2007 Capital Budget. w..w.Iy uuw gar tu.n»..�a.r tixfui o.��e lh.uu.. Normal road reconstruction projects include basic landscaping activities such as grass and limited tree plantings. In this instance, requests have been made by residents for the implementation of enhanced landscaping along the section of Vandorf Sideroad covered by the 2005 capital project. Net Irnpact E 113;OR0„ 4,50Q. 4;5D0) 4,500 Total Over (Under) Funded (20,090) 3 (20,0001 ; j 2j" SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service I Program Year of Initiation : Addresses Council Direction 134124 2008 - New Pick Up Truck - Waste Management Assistant I Fleet Management JPublic Works 12008 No 1,01i'1011 90018.1iii9l, 11offial Hwllffil HIM i s NXITIffrellaw" IM, Nil ffl IN 074-MM V11�11'01. 111111M, 9019,111111,7111=1 1110 1 To provide transportation needs for new Waste/Recycling Assistant to monitor and oversee contractor performance, customer service calls, perform waste audits, participation surveys and other associated waste management customer service operations in the Town of Aurora and the Town of Whitchurch Stouffville. Supervise performance of N6 waste management contractor and assist with public education and promotion duties associated with new SSO program. I SIMPSON MRL ! I 111 "1 � 4 1 In Z I MR, INVE MR H' I New 112 ton pick up truck that is an addition to the fleet and to be included into the Capial Asset Management Plan and Fleet Management Life Cycle Costing/Replacement schedule. Total Over (Under.) Funded -79- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program : Year of Initiation : Addresses Council Direction Pa e No: 70 81007 Downtown Secondary and revitalization Plan Plannin Studies 2008 Yes NORlii 1i8ii lil Ch l � � ©� dam , i0 r� onswom This is a multipurpose project that has objectives of creating a long and short term vision of the Historic Core and abutting residential areas as well as a revitalization strategy for the area. The predominate impact of this project is a public perception one. Council has requested that this project be moved into the 2008 budget year from the 2009 budget year. m q.p {�p}}q� g (� ti5l tCS' 4 I �i: it p ..i, ;ri 3�? 1�j� j rp� rr{�;�77��!�({ u%q ulu GfNu,.Asuta!ewuulk�u� uiuril i�li ws,u.�� uuz}Ir� u it fir} .i }tLed,i i .� ' �. Ui �ti5` Li!II I!: jtiin il'.R f=1I�1�' As noted this is a multipronged project that will have both short and long term objectives. The first phase of the project will be to work with Economic Development to produce a terms of reference that can be voted through the Economic Development Committee as well as General Committee to ensure that the primary stakeholders have consolidated their expectations. Total Over (Und'er) uftddd T (14ao60). 170;000)" 1(70,000) SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 71 14016 Computer Room Redesign - Phase 2 Cor orate Services IT Department 2008 No O . . ., I4 I i� , b Provide a stable and secure environment for network equipment i.e. servers, switches, backup devices, patch panels, UPS and telecommunication lines. ,v Key rerrormance ino,cator for I f is to provide efficient and proactive services to internal stakeholders, and to provide staff with the tools and information required to be productive and efficient within their business units. The computer room environment will affect these goals. The issues with the computer room were identified by the consultants performing the IT Risk Assessment and Risk Mitigation Strategies/ Solutions. Phase 2 includes the installation of a fire suppression system, a new sprinkler system and a monitoring system. Total Over (Uiideifj.Fd0cled: (75"750a 777771, SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT age No: 72 Project ID 172071 Project Name : AFLC Fitness Centre Cooling System Department : Leisure Services Service / Program lFacilities Year of Initiation : 2008 Addresses Council Direction : No Improve indoor environment at fitness centre for members and staff with an energy efficient system. Replacement of components for the cooling system servicing the lower level at the Aurora Family Leisure Complex is required including replacement of several cooling compressors. This cooling system is the original system installed in the building in 1989. This project would include the replacement of the current cooling units with high efficiency prepackaged rooftop units that would contain both condensers and compressors and would be connected directly to the exisitng duct system for the facility. Total Over (Under) funded (125,060) E (1,25,000) I " IIm SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name; Department: Service ! Program Year of Initiation : Addresses Council Direction Pa e No: 73 72073 Library Meeting Room Carpet Leisure Services Facilities 2008 No � l 1pr-NTl Staff recommends removing and replacing the rolled carpet at the Library meeting rooms with a high quality carpet tile. The carpet in the meeting rooms requires replacement due to large volumes of groups permitting and programmed in this area of the facility. Carpet tile will allow for removal and re -install in specific areas without full carpet removal. T6tat Over (l�nder7 Fund 1: (25500dj . '(2�>0,00j,,._-77 i ENO SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 III —6TrT CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service/ Program Year of Initiation : Addresses Council Direction Pa e No: 74 73088 Flood Shack Replacements Leisure Services Parks 2008 No I i, :I IfII� !dl€I� lih'1 it l {ul l ��,I ililllli Il it � li , ' � 0, , ;��u WOMEN � � I Ili , � 01WH 1111 : � ""� '. 4' I rl I'su� I : . i 3: i!'il TE , E MMUMII ` '" E To replace two existing flood shack storage buildings with updated maintenance free storage buildings To increase efficiency and security associted with our outdoor skating rink flood shack storage buildings IMNIN .wx u MEN '1111110=0 Replacement of two outside storage facilities used for securing and storage of our equipment and tools used in the construction and maintenance of our out door skating rinks at Machell and Confederation Park, Existing storage builings are of frame construction and have been on site for the past 27 years. The facilities are now failing in spite of the many repairs and maintence proceedures that have been conducted over their life time, These buildings will be replaced with low maintenance prefabricated concrete buildings. Total Over (Under) Funded (12,000) { (12,000) IME SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name; Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 75 12004 Governance Review CAO CAO 2007 No �i%I��la�iiri i � !ilifiiEif 1u !` I� � °� , 5 �� li I�i i ..a� �? �;�.��•�� lJ� To complete a governance review at the start of each new term of Council. Please note that this project was deferred from the 2007 Capital Budget. Engage a consultant to assist Council with a review of governance issues. Participation in this review enables Council to determine governance issues such as ward systems, number of Councillors, requirements for additional Council members at the Regional level etc. SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa e No: 76 14015 Corporate Services IT Department 2007 No To provide staff with tools and information to be productive and efficient within their business units (departments). Advances in information technology continue to require support and enhancement for the efficiency of business processes on a corporate wide basis. Software to be purchased includes: Client software requirements- Adobe Creative Suite license $2,000; Antivirus client $10,000; Aquatic certification tool $2,000; Survey tools $4,000; ESRI Data Interoperatability and Maplex $12,000. Server software requirements - Never fail disaster recovery software 10,000; Security and Network troubleshooting tools $5,000; Database development tools $5,000. Ina SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department: Service / Program: Year of Initiation : Addresses Council Direction Pa e No: 77 34122 Replacement of #37 Road Sweeper Fleet Management Public Works 2008 No pp �, ( �.. ,., 4ilf�"`4;� ,` ,I As per Schedule "C" of the Capital Asset Management Plan - Estimated Fleet Expenditures for 2008 - Also, in keeping with the Town's approved Fleet Management Report and Vehicle Replacement Schedule, this program is to provide funding for the replacement of unit #37, a 1996 street sweeper. AS prescribed in the Vehicle Replacement Schedule to ensure proper lifecycle funding, this unit has been slotted for replacement in 2008. The timely replacement is in keeping with the Town's 2006 Fleet Management review and lifecycle funding matrix. All fleet equipment had been inspected and evaluated at the time of completing the replacement schedule/funding matrix. n�u9 It; dli vdLn ;liar Ihr �� ifGd At;. The current unit #37 has approached it's useful cost effective service life and is recommended to be replaced at this time due to increasing maintenance costs and operating service disruptions. Delay in replacement will result in further asset depreciation for sale of equipment. Total Over (Under) Funded SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET -ANALYSIS BY PROJECT Project ID : Project Name : Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 78 34143 Small Equipment Replacement- Public Works Fleet Management Public Works 2007 No Equipment - In keeping with the Town's approved Fleet Management Report and Vehicle Replacement Schedule, this program is to provide funding for the replacement of various small equipment such as pumps, etc. As prescribed in the Vehicle Replacement Schedule to ensure proper lifecycle funding, a new capital account is being set up for the replacement of various small equipment units. The funding for these units will now be from a capital base rather than the prior years operating budget. This is in keeping with the 2006 Fleet Management review and lifecycle funding matrix. Various small pieces of motorized equipment occasionally require immediate replacement. It had been recommended in the 2006 Fleet Mangement Study that these costs be funded through a Capital Equipment centre, that takes these costs into account with a lifecycle replacement funding matrix. ff-T-a SPECIAL GENERAL COMMITTEE ~~ OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project )O: Project Name Departrnent: Service / Program : Year nfInitiation ; Addresses Council Direction Small Equipment Replacement - Parks FLeisure Services 12007 NNERMAIM,01M "I WIN ragaggy Equipment In keeping with th Replacement Schedule, this program is to fund the replacement of various samll equipment such as trimmers, etc. rqu/pmonz-mKeeping mo1ri,ke |ovvn'sapproved Fleet management Report and Vehicle Replacement Schedule, this program is to fund the replacement of various samil equipment such untrimmers, etc. Various small pieces of motorized equipment occasionally require immediate replacement. It had been recommended in the 2006 Fleet Management Study that these costs be funded through a capital equipment centre, that takes these costs into account with a lifecycle replacement funding matrix. ' Total Over (Under) Funded SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : 172027 Project Name: lPetch House Renovation / Relocation Department: Leisure Services Service / Program IFacilities Year of Initiation : 12007 Addresses Council Direction : No To preserve an important heritage building. Please note that this project was deferred from the 2007 Capital Budget. and relocation of the Petch House log building as The historic Petch House was saved from demolition in advance of the State Farm / Whitwell Land Development project at Wellington St. E. and Hwy. 404 location. The log house was moved by the land developer from it's original location to a temporary location on the Town's Leslie St lands. It is proposed that the home be restored and relocated to a municipal site. 124,000-1 4,060, 00Net Impact '0 Total Over (Under) Funded (no,000) " (100,000) k .m SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Improve conditions in arena for Pa e No: 81 72077 ARC Arena Rooftop Unit Leisure Services Facilities 2008 No A small packaged rooftop air conditioning unit is required for the arena dressing rooms at the ARC for operation during spring and summer months. Currently there is not sufficient air movement through this area of the building to control the humidity level in these areas. total Over (Under) Funded (55 006I ('Boom r —91— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department; Service / Program Year of Initiation : Addresses Council Direction Page No: 82 43033 2008 - 4 Mobile Digital Message Boards Public Works Water 2008 No �lTI>llil[�hI,I I�,��,li�(I'��IEIi 3'�a(�illll MIN) l i To provide public notice messages to residents about water restrictions and other associated communication needs. Improve communicating status of water related and contruction matters. Improve quality control and scheduling of message placements. Two N,17� Mobile solar powered changeable message boards to be set up on the four major approaches to Town to provide public notifications. To replace existing practice of utilizing contracted mobile sign firms to provide this service. Total'Over (Under) Fwi o� d (SQ,6 0) 1 {"s0"'0t>1` ;' e —92— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 83 72072 Library HVAC Balancing and Automation Leisure Services Facilities 2008 No �a a environment for patrons and IW��N6L{+ittt}tW�PL �tmY�tt 4��.1� ��tl l U911SQt� i � i]Y1tl1W6Y1k}liuWitWVll�I111L'IJ�}19:t��il:Wrt"`i i � tii�k�I�i IIN74'i'��•• 9 l�i�`t �� This project would replace the current control system which is inefficient. An updated control panel and building automation software is required to efficiently control heat and cool throughout the facility. This new system would also include programing for seasonal temperature adjustments. Tatal Orr#r.(Uhdgr) Funded _ , (35O001 i .. -93- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 84 73085 Arboretum Development Leisure Services Parks zoos No iL(4�t, u S i s Continue with phase 2 of 10 in the development of the Aurora Community Arboretum partnership project To enhance the Community Arboretum Program in the planting and maintaining of exisitng and new additional trees, obtaining the necesssary equipment, materials and assit in the development of educational programs and complete enhancement programs in keeping with ACA's mandate and the Department of Leisure Services Partnership under the Adopt A Park Program pFF prpwruy IR H q i "P ms»v kC dtsidll�u n u esi�t l tss F s�tfi}�t S111 I t i�M(RNi11auI' IS The continued partnership with ACA has been an on going success that has resulted in many trees being planted in the Holland River Valley. The development of a comprehensive masterplan , with the assistance of the Town, will transform this valley land park into a major destination feature within our Town.Works proposed for 2008 will include continuing with phase 2&3 of Flora Aurora ,Meadow Land development, addressing Maintenance issues, equipment and educational components Total Over (Under) Funded j (4110,60Q) 3 fTda"'000) 1 I(1"-*"600 1 , (100,000) i (100„ do SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 I I(9]hVl ► [o7 y_N l 001 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service I Program Year of Initiation : Addresses Council Direction Pa a No: 85 43035 2007 ICI Water Meter Reading Program Public Works Water 2007 No 11 , �n ry I U.' ' RI. ' w �o ,� ,I; `",.i 3. 'i 9. iI !H k l.a ii kui3.. 3 �ia� iI �'� ° �• iI, 1�1, � .,t � ��) � � �t'� t � ! � �GW,7d,1;t it�li�G�li��V9�H To provide funding to retrofit existing Industrial/Commercial/Institutional (ICI) water meter accounts with radio transmitting meter reading technology. Please note that this project was deferred from the 2007 Capital Budget. meter reading times and improve program accuracy. um MIN i6h G Nui,�I�C� wU •w �i��! ��i��(I i i?�ik��BitHt7iN''i � � � 3Th klt�i� ��Oilii l' i 1MINE��d iiI(13 , ,. Water meters at ICI sites are not typically located at standard locations, plus devices vary in size and calibration. The current manual water meter reading of these sites is time consuming and prone to inaccuracies or missed reads due to the various complexities. New radio transmitter type reading devices that retrofit onto existing touch pad readers can be quickly read from a moving vehicle. This eliminates the requirement for staff to enter into buildings. Total Ovor (Under), Funded'------------- —95— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 11i6PJI ki 1101 y-1 I I:isl :7e1 CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 86 71024 Half Tonne Pick-up Truck - Additional Fleet Management Leisure services 2007 No sM a. 11,C61�,ihllil p 1l117,11t?�'1611W. i.111)��6° 111111,1!E11, 11111bll i,II F V` ,IRF R' � I 4 s NIME1 Improve Service Levels. Please note that this project was deferred from the 2007 Capital Budget. Town staff including: building operations staff, programs and special events staff, and management staff at Town Hall and the New Seniors Centre require a truck for transportation of operations, programs, and special event supplies and equipment including; general building hardware, building mechanical items, administrative and cleaning supplies, programs and special events supplies and equipment. The Town Hall and New Seniors Centre has one of the largest staff bases of any of the Town's buildings requiring the movement of supplies and equipment. Net lrrrpact (dd) (200) i ' (15R) t (1 d0) j (w) Total Over (Under) Funded ( (30;000) (30,000) SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 87 81003 Heritage District Study/Plan Plannin Studies 2008 No iIN I,, I I f#iR',riT' 11i ( , ' , l I p 1 � E �11-11 ''iGI ` IldL1111 as u To study the South East quadrant to determine its suitability for a Heritage District, undertake a District Plan To comply with projections within the Divisional workplan, and IMM,��Ntuiu1110u�i,iXl4il UTt 1h'Sa� i;�t�.11 a Ei( Ii !� �k�@lliliE? i ii. 1i}.`i;.:?� lill iB� �t �� li MINIMUM �"� "I I I Undertake a Heritage District Study of the South East quadrant and carry on the complete the Plan. This project could take up to 18 months depending upon the considerations within the area and the reaction within the community. TOtal Over,(Ur(der)_ FU'nded i (() O00);: -',4_ 6i11 -97- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa a No: 88 12008 SMT Leadership CAO CAO 2008 No To provide learning and skill development programs for the Town's Senior Management Team (SMT). Improve the efficiency and effectiveness of the Senior Management Team working as a group. EF?( t�;"Fc�, L17g m €(f °IEi E m,�awr3i(mu� e{taffu OPEN un �` muuttu I�,�i, . S I I Ola, i j��si , .I� Total`Oyer (Under) Funded(60,:a00)", (15,p0'0) _ ; (15,000)", (T50001 i `(15,000)' SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 89 Project ID 114029 Project Name: Isoftware & Hardware for Scanning of Invoices Department : 1corporate Services Service / Program : IT Department Year of Initiation 12008 Addresses Council Direction: No To automate the Accounts Payable invoice processing and associated procedures. 10 Improve current business processes by providing staff with timely access to invoices. As well as to eliminate the cost of manually routing, filing and retreiving paper documents. Also eliminating the invoice duplication costs and associated processes within departments. uR�^ IFn,,6a01110 '�Iud0Nil `'t , x I H, Im I M!I' i rI 10 l ;, ,r, , To digitize the paper invoices received by Accounts Payable. To implement workflow processes for approvals and to centralize the electronic storage of the associated records. Total Owes (Under) Fun'tled (195 000) (7S 004) (fi2A D`Dbp SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 90 Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction 14035 Document Management corporate Services IT Department 2007 No k� TRUN 11 �iiu6 14t 1; �6i , Electronic records management, document storage and search, internal task management. Please note that this project was deferred from the 2007 Capital Budget. Meeting Management program, automates the meeting process (agenda/minutes/actions creation, approval and distribution) and tracks various administrative functions such as resolutions, directives, correspondence, public input and strategic planning. This will allow the Town to quickly store, search, print and publish to a designated website, documents such as minutes, bylaws, reports, agendas, manuals, and agreements. Ongoing operational costs include the annual license fee for the use of the software. Net Impact I 50,000 ; 12,500 12,500 I 12,500 12,560, Total over (under) Funded' (50a00) (a,0 -100- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 91 31O 2007 Sidewalk Reconstruction - Centre St. & Catherine Ave. Public Works Roads 2007 No To provide funding for a Council approved project to re -construct the sidewalks on Centre St. and Catherine Ave. Council Report PW06-027 details the background and financial implications for this 2006 deferred project. Please note that this project was deferred from the 2007 Capital Budget. The design and reconstruction of the exisiting sidewalks has gained residents' approval through public meetings and they have been long awaiting for this project to proceed. Delays due to design considerations from public input and funding needs has postponed construction until the 2007 season. Project will improve customer satisfaction, area aesthetics, safety considerations and ease pedestrian traffic. The project includes the replacement of sidewalks on the north side of Centre St. between Walton Dr. and Spruce St., and also on both sides of Catherine Ave. betweenYonge St. and Spruce St. The revised sidewalk design is in keeping with the area's historical heritage and had gained the approval of local residents. Total Over (Under) Funded (i1o,o00). (11o,000) -101- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 92 73031 Lions Park Rehabilitation Leisure Services Parks 2007 No To reconstruct the Lions Parkette at the corner of Catherine Avenue and Yonge Street. Please note that this project was deferred from the 2007 Capital Budget. To improve area asthetics associated with the highly visible parkette. To increase awareness of the Historical District. To reduce maintenance associated with deteriorated hard surfaces and landscaped areas. Lions parkette was constructed in the mid 1970s with the assistance of the Aurora Lions Club. The parkette includes a hard surface precast concrete mosaic feature with two concrete lion statues. The mosaic feature and the sloped landscaped areas have fallen into disrepair as a result of both the passage of time and settlement of the base foundation materials. It is proposed that this Parkette be restored using most of the original materials with the potential addition of a Clock Tower feature, in keeping with the Historical District architect. Total Over (Under) Funded -102- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 93 71046 ACC 2 Interior Roof Deck Fleet Management Leisure Services 2008 No IMMIN '® R W Building preventative maintenance Portions of the metal deck, structural steel and sprinkler pipes are showing signs of light rust. Town staff recommends surface preparation, through power washing and chemical scrubs, and painting of these surfaces with a dryfall paint that once cured is moisture resistant and will prevent the further rusting of metal surfaces on the interior roof deck of this arena. Dryfall paint is specially designed paint that will only adhere to the surface it is directly sprayed onto. If it does not adhere immediately, it will wall to the ground in a powder form which is easily gathered up after painting is completed. Total Over Under Funded a ' ' x {4Q,DOQ) � {4fise0QOj t., .. , -103- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 94 14020 Wireless Connectivity Corporate Services IT Department 2007 No To provide efficient and proactive service to internal and external stakeholders using the Council Chambers as well as various locations throughout Town Hall. Please note that this project was deferred from the 2007 Capital Budget. ! "jr;"'I°�Iota tT . i I iIs S {I I i;+ " i l u t�.�P N u� :, .t. ",,� � 1: t � } I s 1,11 (114 121 ! ` Implement wireless connectivity for Town Hall in phases. Phase 1 includes access in various boardrooms and the Council Chambers. Phase 2 includes access within departmental areas as needed and to provide real time connectivity for field inspectors. Phase 3 incorporates wireless at Satellite offices and facilities. Total Over (Under) Funded f5o,060) € (50,000) 1 � E —104— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program : Year of Initiation : Addresses Council Direction Pa e No: 95 81008 Facade Improvement Pilot Project Plannin Studies 2008 No PT"'I LEaN 2 111 To provide financial assistance to Historic Core Business owners to improve the appearance of their buildings. The Historic Core Secondary Plan and Revitalization Plan will include facade guidelines. The impact of the program would be to demonstrate how physical improvements to building facades can revitalize the area. $X,kNN!' 1YL+ ,a�v9,M `a`ISTIua The funding would be in the form of a grant to applicants who meet specific criteria respecting their building. It is not intended to cover all costs but assist the applicant and encourage this form of revitalization which could increase interest in the Historic Core. Total Over (Under) Funded (gyp Dtl0)' {20 ii�o1 -105- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program Year of Initiation : Addresses Council Direction Pa a No: 96 72075 Town Hall Flooring Leisure Services Facilities 2008 No. , O, �ifiis (illLLs. Iti 1 it ` Improve building conditions Staff recommends replacement of the carpet at all areas in Town Hall and tiles in the front entrance ways. The carpet and tile are original. Staff recommends replacement of the rolled carpet with carpet tile allowing for future replacement at specific areas. The estimated expenditures for this project include not only the replacement of the carpet but also the dismantling and reassembly of workstations. All of this work would take place during non -business hours to ensure minimal disruption to all departments. Total, Over (U "rider} Funded (85;Gf]D} (501161 . -106- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service I Program Year of Initiation : Addresses Council Direction 172050 Town Hall Board Room & Council Chambers - Chairs Leisure Services Facilities 12007 INo I'll �Iml I � �liivil19-1 ma Improve service p r ry wasdeferred from Staff recommends the replacement of the chairs in the Town Hall meeting rooms and Council Chambers. The fabric on the chair seats, arm rests and frames are deteriorating and require replacement. To off -set this cost staff proposes the sale of the existing chairs arranged through the Purchasing department. Staff also recommends re -surfacing or re- finishing the boardroom tables in the Town Hall meeting rooms as these tables are scratched and lightly damaged in some areas. Tbtal Over :(Pr1d0)fU'hd16d -107- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name : Department : Service / Program Year of Initiation Addresses Council Direction Pa a No: 98 72016 ACC, installation -water treatment plant Leisure Services Facilities 2006 No 1ii�11(4 ii�i iljlihll ��Iii I'I �lht�r '� 'm� fi3�� . To improve ice conditions and provide the safest playing surface possible by industry standards. P"' Staff recommends the installation of a reverse osmosis system to supplement the scale free water treatment system to improve ice making and maintenance conditions as well as the safety of the ice surface. Removal of additional water impurities, including calcium carbonate, will improve the safety and playing condition of the ice surfaces. The installation of this system will not only improve the efficiency of the refridgeration system, through reduced hydra costs, but it will also decrease ice maintenance costs. Total Over (U`ndeer) Funded (36"0 0) 1 os 000) 1 SPECIAL GENERAL COMMITTEE ~~ [}CTOBFA 20, 2007 TOWN OF AURORA CAPITAL BUDGET ~ ANALYSIS BYPROJECT Project |C>: Project Name: Dcpadzneot: Service / Program � Year ofInitiation : Addresses Council Direction Park Entrance Plaques ILeisure Services JParks 12007 ME I MEN To install Park Entrance Plaques in recognition of the person or place or family associated with the Park name. Please note that this project was deferred from the 2007Capital Budget. To increase public awareness and historical connection associated with the name of our At the Council Meeting held on October 17th 2006, Council received report LS06-048 Historical Park Names and Plaques, and directed staff tnprepare acapital budget item for Council's consideration in the 2007 Capital Budget regarding the implimentation of an Historical Plaque program a<all prnnoinantmunicipal park locations. Net Ininact °niry� Total Over (Under) Funded _J69j3p6) !,. J60'j30,6)1� —109— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 Z. d J u N LL i -110- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 71 \l a 7 d J N N L Vi O � N Q O � O � D a` LL 0 0 0 0 N s Z E O y l5 O. N -111- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 PROJECTED 2009 RESERVE AND RESERVE FUND STATEMENT 2008 2009 2009 2009 2009 Closing Budgeted Budgeted Closing Discretionary Reserve Funds Balance Revenue Expenditures Interest Balance Working Fund $1,373,116 $398,825 $0 $0 $1,771,941 Election $78,174 $45,000 $0 $3,775 $126,950 Future Legal $474,746 $60,000 $0 $18,928 $553,674 Zoning By-law Review - $17,890 $0 $0 $671 $18,561 Workers Compensation $278,388 $0 $40,000 $9,690 $248,077 Engineering $2,095,477 $94,370 $366,289 $73,482 $1,897,040 Insurance $256,063 $0 $0 $9,602 $265,666 Equipment Equipment/Fleet $161,918 $10,000 $0 $6,259 $178,178 By -Law $35,852 $0 $0 $1,344 $37,196 Phone $39,436 $0 $0 $1,479 $40,914 Copier $9,400 $0 $0 $352 $9,752 By -Law Ticketing $9,602 $0 $0 $360 $9,962 Municipal Capital $1,842,386 $4,400 $0 $69,172 $1,915,957 Parks Rehabilitation ($204,324) $0 . $0 ($11,238) ($215,562) Major Capital Repair $291,868 $3,370 $0 $11,008 $306,246 Winter Maintenance Fund $144,631 $0 $0 $5 424 $150,055 Development Revenue $97,814 $0 $0 $3,668 $101,482 Library General Capital $39,273 $80,000 $95,000 $1,192 $25,465 Parks Master Plan $794,656 $0 $74,076 $28,411 $748,991 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 Bayview[Wellington Laneway $9,848 $0 $0 $369 $10,217 Council Discretionary Reserve $3,948,301 $148,061 $4,096,362 Aurora Hydro Sale Investment Fund $32,685,516 $0 $468,300 $1,225,707 $33,442,923 Public Works Infrastructure Management $502,753 $0 $0 $18,853 $521,607 Fire Services ($584,549) $0 $0 ($32,150) ($616,700) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $44,398,235 $695,965 $1,043,665 $1,594,420 $45,644,955 $0 $0 $0 $0 $0 Obligatory Reserve Fund Arts and Culture $71,248 $0 $0 $2,672 $73,920 Cash In Lieu - Parklands $9,209,936 $1,657,500 $19,500 $376,085 $11,224,021 Cash In Lieu - Parking $2,757 $103 $2,861 Water/Sewer $1,380,415 $1,117,214 $2,867,9173 $18,939 ($351,405) Annuity $40,801 $0 $0 $1,530 $42,331 Building Department $1,289,316 $142,006 $0 $51,012 $1,482,334 Development Charges' Corporate ($608,726) $169,267 $343,500 ($39,752) ($822,712) Fire $1,078,316 $233,930 $500,000 $35,448 $847,694 Parks Dev. & Fee. ($4,709,413) $444,745 $1,495,510 ($291,805) ($6,051,983) Indoor Recreation $583,830 - $1,710,927 $4,466,519 ($29,774) ($2,201,536) Indoor Recreation Future Development ($674,332) $0 $320,544 ($45,903) ($1,040,779) Library $1,599,534 $309,596 $100,000 $63,912 $1,873,043 Public Works Admin $1,465,109 $187,476 $0 $58,457 $1,711,042 Roads & Related $1,201,288 $849,238 $304,500 $55,262 $1,801,288 Water/Sewer ($1,697,820) $478,118 $0 ($84,415) ($1,304,118) Sewer $974,669 $442,528 $0 $44,847 $1,462,044 Heron Annuity $46,961 $0 $2,000 $1,724 $46,684 Ballymore Pumping Sin. $80,054 $2,500 $0 $3,049 $85,603 Bayview Pumping Station $13,998 $2,500 $0 $572 $17,070 Church St. School $108,565 $0 $0 $4,071 $112,636 War Memorial $10,135 $0 $0 $380 $10,515 Storm Sewers ($510,141) $1,025,000 $4,089,388 ($121,297) ($3,695,826) Beavertop Reserve $153,584 $0 $0 $5 759 $159,343 Debt Deferral - Library Facility ($2,313,116) $0 $0 ($127,221) ($2,440,337) Sale of Municipal Lands ($494,335) $0 $0 ($27,188) ($521,524) Federal Gas Tax $187,695 $1,035,152 $1,305,000 $1,979 ($80,175) Total Obligatory Reserve Funds $8,490,326 $9,807,698 $15,814,434 ($41,555) $2,4421,034 Total Reserve and Reserve Funds $52,888,561 $10,503,663 $16,858,099 $1,552,865 $48,086,990 719,610 $ 8,150,198 $ 15,794,934 -$ 417,640 -$ 8,781,987 -112- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 2 T (D -1 d N .) V 0 0 U ® � O Q o U. O O CV i Z d O. Q. d d E R Z U d O L a U L a 0 qu —113— SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 N 1 -114- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 PROJECTED 2010 RESERVE AND RESERVE FUND STATEMENT 2009 2010 2010 2010 2010 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $1,771,941 $535,219 $0 $0 $2,307,160 Election $126,950 $45,000 $190,000 $2,042 ($16,009) Future Legal $553,674 $60,000 $0 $21,888 $635,562 Zoning By-law Review $18,561 $0 $0 $696 $19,257 Workers Compensation $248,077 $0 $40,000 $8,553 $216,630 Engineering $1,897,040 $83,649 $272,101 $67,606 $1,776,193 Insurance $265,666 $0 $0 $9,962 $275,628 Equipment Equipment/Fleet $178,178 $15,000 $0 $6,963 $200,141 By -Law $37,196 $0 $0 $1,395 $38,591 Phone $40,914 $0 $0 $1,534 $42,449 Copier $9,752 $0 $0 $366 $10,118 By -Law Ticketing $9,962 $0 $0 $374 $10,335 Municipal Capital $1,915,957 $4,400 $0 $71,931 $1,992,288 Parks Rehabilitation ($215,562) $0 $60,000 ($13,506) ($289,068) Major Capital Repair $306,246 $3,370 $0 $11,547 $321,164 Winter Maintenance Fund $150,055 $0 $0 $5,627 $155,682 Development Revenue $101,482 $0 $0 $3,806 $105,287 Library General Capital $25,465 $80,000 $2,955,000 ($52,951) ($2,902,486) Parks Master Plan $748,991 $0 $82,053 $26,549 $693,481 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 Bayview/Wellington Laneway $10,217 $0 $0 $383 $10,600 Council Discretionary Reserve $4,096,362 $153,614 $4,249,976 Aurora Hydro Sale Investment Fund $33,442,923 $0 $0 $1,254,110 $34,697,033 Public Works Infrastructure Management $521,607 $0 $0 $19,560 $541,167 Fire Services ($616,700) $0 $0 ($33,918) ($650,618) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $45,644,955 $826,638 $3,599,159 $1,568,128 $44,440,563 $0 $0 $0 $0 $0 Obligatory Reserve Fund Arts and Culture $73,920 $0 $0 $2,772 $76,691 Cash In Lieu - Parklands $11,224,021 $1,416,500 $35,000 $446,804 $13,052,325 Cash In Lieu - Parking $2,861 $107 $2,968 Water/Sewer ($351,405) $1,076,904 $2,683,501 ($72,932) ($2,030,934) Annuity $42,331 $0 $0 $1,587 $43,918 Building Department $1,482,334 $108,223 $0 $57,617 $1,648,174 Development Charges ' Corporate ($822,712) $172,652 $150,000 ($46,137) ($846,196) Fire $847,694 $238,609 $0 $36,262 $1,122,565 Parks Dev. & Fee. ($6,051,983) $453,640 $120,030 ($327,654) ($6,046,027) Indoor Recreation ($2,201,536) $1,745,146 $1,515,896 ($130,050) ($2,102,336) Indoor Recreation Future Development ($1,040,779) $0 $320,544 ($66,058) ($1,427,381) Library $1,873,043 $315,788 $100,000 $74,285 $2J63,116 Public Works Admin $1,711,042 $191,226 $0 $67,750 $1,970,017 Roads & Related $1,801,288 $866,223 $2,905,500 $29,312 ($208,678) Water/Sewer ($1,304,118) $487,680 $75,000 ($64,645) ($956,083) Sewer $1,462,044 $451,378 $0 $63,290 $1,976,712 Heron Annuity $46,684 $0 $2,000 $1,713 $46,397 Ballymore Pumping Sm. $85,603 $2,500 $0 $3,257 $0 Bayview Pumping Station $17,070 $2,500 $0 $687 $20,257 Church St. School $112,636 $0 $0 $4,224 $116,860 War Memorial $10,515 $0 $0 $394 $10,909 Storm Sewers ($3,695,826) $1,025,000 $3,436,501 ($278,555) ($6,385,882) Beavertop Reserve $159,343 $0 $0 $5,975 $165,319 Debt Deferral - Library Facility ($2,440,337) $0 $0 ($134,219) ($2,574,556) Sale of Municipal Lands ($521,524) $0 $0 ($28,684) ($550,207) Federal Gas Tax ($80,175) $1,035,152 $1,338,000 ($21,796) ($404,818) Total Obligatory Reserve Funds $2,442,034 $9,589,121 $12,681,972 ($374,692) ($1,025,508) Total Reserve and Reserve Funds $48,086,990 $10,415,759 $16,281,131 $1,193,436 $43,415,054 '-$ 8,781,987 $ 8,172,621 $ 12,646,972 -$ 821,496 -$ 14,077,834 -115- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 d R E > E J � J U U z1 T d J f!1 U U N y a aN+0 N N p 0 � d a�0 LL O ON Z to EV O E F T V/ m Q d 0 -116- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 N all T N J N N U N N Q V (n Y 0 U Q •� � O a a� LLo 0 ON Z � O ~ 7 � E m Q d 0 E cu Z d .O a -117- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 PROJECTED 2011 RESERVE AND RESERVE FUND STATEMENT 2010 2011 2011 2011 2011 Discretionary Reserve Funds Closing Budgeted Budgeted Closing Balance Revenue Expenditures Interest Balance Working Fund $2,307,160 $0 $0 $0 $2,307,160 Election ($16,009) $45,000 $0 ($37) $28,955 Future Legal $635,562 $0 $0 $23,834 $659,396 Zoning By-law Review $19,257 $0 $0 $722 $19,979 Workers Compensation $216,630 $0 $0 $8,124 $224,754 Engineering $1,776,193 $0 $0 $66,607 $1,842,801 Insurance $275,628 $0 $0 $10,336 $285,964 Equipment Equipment/Fleet $200,141 $0 $0 $7,505 $207,646 By -Law $38,591 $0 $0 $1,447 $40,038 Phone $42,449 $0 $0 $1,592 $44,041 Copier $10,118 $0 $0 $379 $10,498 By -Law Ticketing $10,335 $0 $0 $388 $10,723 Municipal Capital $1,992,288 $0 $20,600 $74,325 $2,046,013 Parks Rehabilitation ($289,068) $0 $0 ($15,899) ($304,966) Major Capital Repair $321,164 $0 $0 $12,044 $333,207 Winter Maintenance Fund $155,682 $0 $0 $5,838 $161,520 Development Revenue $105,287 $0 $0 $3,948 $109,236 Library General Capital ($2,902,486) $0 $155,000 ($163,899) ($3,221,386) Parks Master Plan $693,481 $0 $0 $26,006 $719,487 Compensation Contingency $0 $0 $0 $0 $0 Aurora Hydro Contingency $0 $0 $0 $0 $0 Bayview/Wellington Laneway $10,600 $0 $0 $398 $10,998 Council Discretionary Reserve $4,249,976 $159,374 $4,409,350 Aurora Hydra Sale Investment Fund $34,697,033 $0 $460,000 $1,301,139 $35,538,171 Public Works Infrastructure Management $541,167 $0 $0 $20,294 $561,461 Fire Services ($650,618) $0 $0 ($35,784) ($686,402) Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Total Reserves $44,440,563 $45,000 $635,600 $1,508,679 $45,358,642 $0 Obligatory Reserve Fund Arts and Culture $76,691 $0 $0 $2,876 $79,567 Cash In Lieu - Parklands $13,052,325 $1,451,500 $67,500 $515,412 $14,951,737 Cash In Lieu - Parking $2,968 $111 $3,079 Water/Sewer ($2,030,934) $1,025,000 $985,000 ($119,570) ($2,110,504) Annuity $43,918 $0 $0 $1,647 $45,565 Building Department $1,648,174 $0 $0 $61,807 $1,709,980 Development Charges ' Corporate ($846,196) $181,733 $150,000 ($47,258) ($861,722) Fire $1,122,565 $238,438 $276,500 $41,383 $1,125,886 Parks Dev. & Fac. ($6,046,027) $450,448 $607,500 ($340,792) ($6,543,870) Indoor Recreation ($2,102,336) $1,732,867 $1,515,896 ($124,824) ($2,010,189) Indoor Recreation Future Development ($1,427,381) $0 $320,544 ($87,321) ($1,835,245) Library $2,163,116 $313,566 $395,200 $79,586 $2,161,069 Public Works Admin $1,970,017 $191,191 $0 $77,460 $2,238,668 Roads & Related ($208,678) $865,216 $185,400 ($353) $470,785 Water/Sewer ($956,083) $487,138 $3,485,250 ($139,295) ($4,093,491) Sewer $1,976,712 $450,613 $1,885,000 $47,232 $589,557 Heron Annuity $46,397 $0 $0 $1,740 $48,137 Ballymore Pumping Sm. $0 $2,500 $0 $47 $2,547 Bayview Pumping Station $20,257 $2,500 $0 $807 $23,563 Church St. School $116,860 $0 $0 $4,382 $121,242 War Memorial $10,909 $0 $0 $409 $11,318 Storm Sewers ($6,385,882) $1,441,463 $0 ($324,196) ($5,268,615) Beavertop Reserve $165,319 $0 $0 $6,199 $171,518 Debt Deferral - Library Facility ($2,574,556) $0 $0 ($141,601) ($2,716,156) Sale of Municipal Lands ($550,207) $0 $0 ($30,261) ($580,469) Federal Gas Tax ($404,818) $0 $0 ($22,265) ($427,083) Total Obligatory Reserve Funds ($1,025,508) $8,834,173 $9,873,790 ($536,638) ($2,601,763) Total Reserve and Reserve Funds $43,415,054 $8,879,173 $10,509,390 $972,041 $42,756,879 -118- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Page No: 1 77001 Collection Development - Growth Related Library Operations ILibrary Operations 2006 No To respond to growth -related need for expansion of the Library's collections, as provided for through the Development Charges Act and the Town of Aurora Development Charges Policy. Link to APL Strategic Directions: Objective B - Strengthen the Librarys services to meet changing community needs. Strategy 4 - Enhance our collection by filling gaps and ensuring our ability to serve growing groups within the community, particularly youth and seniors Maintenance of the service standard of three volumes per capita, established in the Town of Aurora Development Charges Policy for Library collection development. The annual operating budget for collection development provides for maintenance and renewal of the materials in the existing collections. The capital development program provides for growth of the collections, relative to the population growth. Total Over '(Wq er) Fund'ed , ;: 1 -119- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 2 77004 Systems Development Library Operations Libra Operations 2006 No MEN 4 � l y. l,I I g To maintain the Library's inventory of desktop computer workstations, in order to support new and emerging technologies and to achieve operational efficiencies. Link to APL Strategic Directions 2004 - 2007: Objective B - Strengthen the Library's services to meet changing community needs. Strategy 7 - Continue to upgrade our technology and electronic resources to meet changing needs and realize efficiencies. 15 aging workstations, for public and staff use. u.0I� 7 The oldest units within the Library inventory of computer workstations for both public and staff use require upgrading, as they have exceeded their life span and cannot effectively support newer software applications and emerging technologies, particularly with respect to public services. The inventory components are recycled through a variety of high end to low end uses before being replaced with a typical litespan of four to six years. Total Over (Under). Funded ; 3 -120- SPECIAL GENERAL COMMITTEE - OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department: Service / Program: Year of Initiation : Addresses Council Direction Page No: 3 77008 Self Check -Out Service Library Operations Libra Operations 2006 No E° �ryi �!� r � �idi��u1� i�'j°{✓'ilk �� ' In conjunction with implementation of Phase Two of the APL Space Development Plan, to enhance public services, notably increased provision of self -serve opportunities, through provision of the ability for users to checkout their own Library materials. Link to APL Strategic Directions 2004 - 2007: Objective A —. Make the Library more welcoming and accessible. Objective B - Strengthen the Library's services to meet changing community needs. Strategy 7 - Continue to upgrade our technology and electronic resources to meet changing needs and realize efficiencies. • Implement two (2) self checkout workstations in 2008 • Contain, and to some degree avoid, future operating cost relating to increased checkout of Library materials • Focus staff effort on making the Library more welcoming, notably support for more complex user needs and other customer service needs `C�sLi' ISl dtd§,.m tiijid:.n:�uu{� nt N r'i.m iru...l' ' �li;3f j� ( i}i+if[�iI! Ili j Total Over (Under) Funded y ? -121- SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa e No: 4 77010 Space Development Plan 11-ibrary Operations 11-ibrary Operations 2007 No ii, 8 , j u} 'JOB 7 uMWO In pursuit of the 2008 Business Plan, to complete implementation of the Library's Space Development Plan, through implementation of Phase Two in 2008. Phase One will be completed in 2007. The Plan includes provisions for additional public access workstations, reconfirguration of service points to accomodate enhanced self-service and roving information service, enahnced marketing and display opportunities, and implroved physical access for people of different abilities. Expenditures provided are broadly and roughly estimated and will be detailed and refined before the conclusion of the 2008 capital budget approval process. The project and estimated expenditures currently are shown as a one year initiative but possibly may be spread over two years. Total Over (UrideF) Funded —122— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name Department : Service /Program Year of Initiation : Addresses Council Direction Pa e No: 5 77011 TeleCirc Server 11-ibrary Operations Library Operations 2007 No INIIIP# N T SM11111101 SOI k-RM1101 I � {T�� I!1i1L�1�(iJ:'a'!Itl��iill �i8s� t }iu�vL�Iiii?�� i;l�ii 1 ��ll1i6I7tiI' . To maintain the Library's TeleCirc Service, an automated system -based telephone notification service, through acquisition of a replacement software/hardware platform. The current server has been in service for over five years and no longer supported by the vandnr. Xta j u �� % Gw L�wG `S lL . lacI !i(In rl ii Nlkil Nlllaj� �� t E d',,: TeleCirc facilitiates inbound and outbound notification of Library members concerning their Library accounts, notably notification concerning overdue materials and materials on hold for pick-up. Approximately 30,000 notifications are made through this service annually. TotalOver (Urrcler) Fanded i —123— SPECIAL GENERAL COMMITTEE — OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID : Project Name: Department : Service / Program Year of Initiation : Addresses Council Direction Pa a No: 6 77012 Marketing Plan JLibrary Operations [Library Operations 2008 No I u 17.111;t, stliuis.i� ;I EiMR4 I i I I I I ?E19' RTI lip' n'?u � 1>> �1 FR1�4�V�'� ;il;�� In pursuit of the 2008 Business Plan, to retain consulting services to develop a marketing plan for the Library. s� u`,e�J:.wse Rr ktXehiPor�inJ Iri fit�i �u�fi8ittl&d ' s .' SuWiliu"it'.ilitlliisMEN�G �I..'E The Library's Strategic Plan and Business Plan call for the building of more awareness of the Library and what it has to offer, as well as an exploration of opportunities to increase financial support for the Library and to diversify the Library's revenue base. Both of these goals require a clear marketing strategy. The creation of a Marketing Plan is a critical first step in developing this strategy. Tdta1 Oiler (Uhd0) Funde2l i 7:, —124— SPECIAL GENERAL COMMITTEE ^~ OCTOBER 20, 2007 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BYPROJECT Project |D: Project Name: Department: Service /Program: Year ofInitiation : Addresses Council Direction Page No: 7 777020 Strategic Plan Update/ Renewal 11-lbrary Operations 11-ibrary Operations ON' ID In pursuit of the 2008 Business Plan, to retain consulting services to assist with the development of an updated strategic plan for the Aurora Public Library, MEN' M13,111 The 2008 Business Plan includes an action step to review and update the Library's strategic plan. The current plan was developed in2003(oguide the period from 2004 thnough2OO7. Total Over (Under) Funded