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Agenda - Special General Committee - 20070222SPECIAL GENERAL COMMITTEE AGENDA NO, 07-13 THURSDAY, FEBRUARY 22, 2007 7:00 PM DRAFT 2 - 2007 CAPITAL BUDGET ROLLAND ROOM AURORA TOWN HALL PUBLIC RELEASE 16/02/07 AumoRA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 07-13 Thursday, February 22, 2007 7:00 p.m. Mayor Morris in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. Ill DELEGATIONS Mr. John Gutteridge regarding the 2007 Capital Budget IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION V ADJOURNMENT Special General Committee Meeting No. 07-13 Thursday, February 22, 2007 Page 2 of 2 AGENDA ITEMS 1. Draft 2 — 2007 Capital Budget pg. 1 A complete replacement package of the 2007 Capital Budget including: • Summary of Capital Projects (2007 — 2010) • Revised Reserve and Reserve Fund Statement (2006 — 2010) • Revised Capital Project —Analysis by Project Sheets (all 2007 projects) 2. Memorandum from Director of Financial Services pg. 149 Additional Information as Requested regarding Repaving of Town Hall Parking Lot #73035 pg. 93 and New Vehicle Projects #71023 pg. 45 and 71024 pg. 61 3. FS07-008 — Deferral of Future Development Charges for the pg. 150 Aurora Recreation Complex 4. FS07-009 — 2007 Capital Budget pg. 160 DRAFT 2 - 2007 Capital Budget - Memo NEW •-axE 4a.x . ' �ryz.ts, r .V,x?grt'z-hOK} h. �L4ia��`.+ k. X.Cv �.'.SF'b e di iorr of rmation Requestedsaofhe 20D7�i al udge rt .v' Further to your requests of February 3rd and previous budget meetings, please find below either the information requested or the status of the information that was requested during the capital budget discussions: Town Hall Phase 3 Repaving of Parking Lot (#73035) pa 93 Repairs were done in the past to the upper parking lot, however it is now beyond the point of remedial repairs and replacement is recommended. New Vehicle Projects Deferred for Additional information As requested by Council, Management has reviewed two of the three requests for additional vehicles and Management has concluded that of the two new trucks requested (one for the Town Hall #71023 and the other for the Aurora Recreation Complex #71024); only one is currently required to meet business needs. . John Gutteridge i —149— DRAFT 2 - 2007 Capital Budget - Feb ary 22. 2007 AGENDA ITEM # 3 TOWN OF AURORA AURORA COUNCIL REPORT No. FS07-008 SUBJECT: Deferral of Future Development Charges for the Recreation Complex FROM: L. John Gutteridge, Director of Finance / Treasurer DATE: February 22, 2007 RECOMMENDATIONS THAT a new Obligatory Reserve Fund to be known as the Indoor Recreation Future Development Charges Reserve Fund be established, and THAT Council recommend that Indoor Recreation Development Charge Reserve Fund and the Indoor Recreation Future Development Charges Reserve Fund be charged for all Development Charge eligible costs for the New Recreation Complex, and THAT the Treasurer be authorized to withdraw $304,456.00 from the Indoor Recreation Development Charges Reserve Fund that represents the 2006 debenture payment, and THAT the $304,456.00 be deposited into the General Capital Reserve Fund, and THAT the Treasurer be authorized to expense the Indoor Recreation Future Development Charges Reserve Fund with $320,544.00, which represents the 2006 debenture payment, and THAT the $320,456.00 be deposited in to the General Capital Reserve Fund, and THAT the Treasurer borrow $2,000,000. by way of promissory note to the Reserve Funds to pay expenses for the New Recreation Complex until payment of pledge is received. BACKGROUND When Council agreed to proceed with the new Recreation Complex there was an understanding that the town would issue debentures in the amount of $19,300,000. The debenture would be broken down into three components. -150- DRAFT 2 — 2007 Capital Budget — February 22, 2007 February 22, 2007 - 2 - Report No. FS07-008 $12,669,300. would be a 10 year debenture to development charges. $4,245,700. would be a 20 year debenture to be paid 2013 after which the total amount plus interest Development Charges for the period of 2013 to 2024 $2,385,000. to be a 20 year debenture which was the project to be recovered from the current levy. be recovered from current by the taxpayers to the year would be recovered from 10% municipal share of the The $12,669,300 debenture is 100% recoverable from Development Charges on the assumption that we would average 420 building permits per year for the 10 years. For the $4,245,700. debenture and the $2,385,000. outstanding debenture the Council agreed to levy $625,000. to pay for the cost of these two debenture over a 20 year period. Subsequent to this decision we have received a $2,000,000. donation that will eliminate the need to issue any further debentures on this project. COMMENTS We have been asked to look at reducing the $625,000. annual demand on the levy for the Aurora Recreation Complex debt and to let the future years portion accumulate until it is eligible for Development Charges which is the year 2013. We assume that the previous Treasurer like the current Treasurer did not recommend this for fear of not obtaining the annual requirement of 420 units in building permits. It was our belief that to protect the municipality that we pay the balance of the debenture debt from the levy and then recover the money when it became available from future DC's. We have some concerns that development will maintain the consistency required to meet development obligations over the longterm. This being said if you believe that we will grow out as projected yet over a longer period of time the numbers show that the Development Charges Revenue will eventually pay for the projects identified in the 2004 study, the only issue would be that we will carry the deficit for a longer period. OPTIONS Change the capital budget presentation for the New Recreation Complex to show the Debenture Debt repayment as the $1,835,440. required annually but that $1,515,896. come from annual Development Charge Revenue and the balance of $320,544. be deferred to be recovered from Development Charges raised after 2013. The risk with this option is we don't meet our development target which means that the amount expected from the development community will increase and it will take a longer period in which to recover the money from Development Charges. —151— DRAFT 2 — 2007 Capital Budget — February 22, 2007 February 22, 2007 - 3 - Report No. FS07-008 With this option there will be a positive impact on the current capital budget in that the $625,000. budgeted for payments from the Town will be eliminated. If this were the case Council would then have the option of reducing the levy requirementfor Capital by $400,000. or leave the levy in the Capital program which will allow the capital program to do more projects. 2. Continue as we have been. 3. This option would have the Council change the capital budget presentation for the New Recreation Complex to show the Debenture Debt repayment as $1,835,440. required annually and that $1,515,896. come from annual Development Charge Revenue, this is the same as Option 1. Where we differ from Option 1 is that the $320,544. be levied annually to pay the second debenture with the funds being recovered from Development Charges after 2013. FINANCIAL IMPLICATIONS The following are the current costs for the debentures we have issued: 10 year $12,669,300. debenture $1,515,896. annually 20 year $ 4,245,700. debenture $320,544. annually TOTAL ANNUAL PAYMENT $1,836,440. As was mentioned previously we are expecting a $2,000,000. donation that will be paid over 5 years or $400,000. per year. As we incurred the expense for the Recreation Complex and require the 2 million to pay the expenses we will have to borrow the money until the final payment on the pledge is received. If Council wished to change our method of financing for the Aurora Recreation Complex this would have an impact on our method of accounting for the project and the annual budget. The following would be the results of this change: We would pay the 10 year debenture from development charges and should the municipality not collect enough in any one year then the Development Charges would accumulate a deficit. The annual payment from the Development Charges would be $1,515,896. per year for 10 years. 2. The 20 year debenture would be paid by borrowing the funds from the Reserve Fund account and annually we would accumulate a debt at the rate of $320,544. annually plus interest. In this case interest will be factored into the cost of future development charges. —152— DRAFT 2 — 2007 Capital Budget — February 22, 2007 February 22, 2007 - 4 - Report No. FS07-008 3. We would borrow the $2,000,000. from the Reserve Fund and pay the reserve interest until the pledge is fulfilled with the interest expense applied to the Aurora Recreation Complex operating budget, as provided in report no. FS06-029. The impact of this would be that the capital budget would identify the New Recreation Complex with an annual cost of $1,836,440. with $1,515,896. coming from the Indoor Recreation Development Charges and the $320,544. balance will create a debt known as the Indoor Recreation Complex Future Development Charges Account. I suggestthatwe keep these separate so this Council and future Council are aware of this accumulated debt. See the new Capital Sheet for the Aurora Recreation Complex attached hereto as Attachment "A". Also attached as Attachment "B" is a spreadsheet that shows the impact of making this decision and where the municipality will be at the end of the 10 year debenture. The following is a description of the different rows: • Debenture Payments This lists the debenture payments to 2025 • 2004--to 2013 . This is the debenture payments we will make -for -this - period • Projected DC Collections This shows what we project to collect for DC in this Period. • Accumulated DC This should total DC collected to that year • Units Projected This is the number of projected units for DC's in that particular year • Annual Funding Surplus\(shortfall) The difference between Projected Collections and the 10 year Debenture cost. • Accum. Surplus\(Shortfall) The accumulation of the annual Surplus\(shortfall) • Interest Interest income\(expense) on Accumulation. • New Projects Projects provided for in DC Study in DC eligible Dollars • Accum. Surplus\(shortfall) Surplus\(Shortfall) including new projects • Eligible to be deferred This is the debenture payment that we want to move off to post 2013. • Accumulated Accumulation of above Accumulated Surplus\(shortfall) and Eligible to be deferred. • Interest Interest Expense • Accumulated Accumulated cost of the deferred debt. On Attachment "B" you can see that at the end of 2013 we will have a deficit of $5,724,749. which grows to $6,025,279 by the end of the 10 year debenture payment. The accumulation of the deferred debt payments at the end of 2015 represents $3,418,146. of the fund balance. —153— DRAFT 2 - 2007 Capital Budget — February 22, 2007 February 22, 2007 - 5 - Report No. FS07-008 So as you can see, even projecting a good steady growth it will not generate enough Development Charges Revenue to meet our obligations, howeverthe obligation is still that of future development. Attached hereto as Attachment "C" is Appendix B.3, Table 2 of the current Development Charges Study. You can see that they are projecting that the current Development Charge revenue to the end of 2013 is to be $17,362,953, we are projecting $14,137,556. or $3,000,000. short of the estimated revenue. If you adopt recommendation No. 1 or 3 in order to keep consistency so at the time Council will be recovering these funds from the Development Community, we should take the payments made in 2006 from the reserves and accrue the debt payment. This would mean that this year we would recover the 2006 payment or $304,456. from the Indoor Recreation Development Charge Reserve Fund and establish an Indoor Recreation Future Development Charge Reserve Fund that we credit the 2006 debenture payment of $320,544. CONCLUSIONS We have an obligation to lay out the financial position for you to make informed decisions and to make you aware of the pros and the cons, we hope that we have done this with this report. If we have made the position clear we have no problem adopting the position of paying current Development Charges Obligation from the Indoor Recreation Development Charge Reserve Fund and accumulating the debenture payments for the $4,245,700. debenture until 2013 or sooner, when development is scheduled to pay for the excess capacity. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making ATTACHMENTS Attachment "A" ARC Capital sheet Attachment "B" Spreadsheet showing impact of making this decision Attachment "C" 2004 Development Charges Study Appendex B.3 Table 2 —154— DRAFT 2 - 2007 Capital Budget - February 22, 2007 February 22, 2007 - 6 - Report No. FS07-008 PRE -SUBMISSION REVIEW N/A Prepared by:, .I. John Gutteridge, Director of Finance/Treasurer-Ext. #4111 L. n utteridge �— S. Rogers Director of Finance/Treasurer Chief Administrative Officer -155- DRAFT 2 - 2007 dV1i 'rEBiidgit - February 22, TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID: Project Name: Department : Service / Program: Year of Initiation Flexible: 72068 ARC Debt Repayment Leisure Services Facilities 2007 Yes �FROJE�T,�DE D��ip`�10 The Town has issued two debentures: one for $12,669,300 to mature in 2014, and a second one for $4,245,700 to mature in 2024, The first debenture is to be recovered from the current Development Charges, the second debenture is projected to be recovered from future Development Charges, charges beyond 2013. 2007 -Total Over (Under) Funded- =,� -156- DRAFT 2 — 2007 Capital Budget — February 22, 2007 NN N "m N n °a o ry umi� M M,m- Nba.- N [�] O V Cj N N Y N m O n n O V' Vj W UI lO N N M W N nW m Cl O O O N b O m N N m M N V N O CIE www w ww w www w wmmw w M N ,p NQ N N m O m O GC'1h F O m V N M N ro N O V N N N [VV OWI_ OWI aWM tyy;� N � N CN'1_ N m Mm r M h O O m m N r r N 1� 10 Imy O W www w wm w www w wwww m M M m M N b O m N M N M N M O N V N N N O YI b N V' N M W m N N O h n b N m NM W m N O m W V N M1 M mom m N W N M �N.-n N n `✓v.N. `J vyC `✓ w ww w www w wwww w t+ywl�w (w� �� m N NVI_n N N C m N Q NIND N l,I t+NI N h N Uml �N�M N N N www w m m www w wwww m ' pR m ry nNN n m V' m ON N YIYN O N N r N N N M m N 11 I� O- N N m N � O N .M... www w w w www m wwww w O M N M m O m M O G N ON _... 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TOWN OF AURORA AURORA COUNCIL REPORT No. FS07-009 SUBJECT: 2007 Capital Budget FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: February 22, 2007 RECOMMENDATIONS THAT Council recommend the adoption in principle of the Capital Budget as amended in the amount of $ BACKGROUND At the conclusion of our last Capital Budget meeting it was agreed that staff would take the recommendations resort them and apply any reserve funds to the projects. This report is in response to that direction. COMMENTS With this report we are presenting Council with a repositioned capital budget which we are referring to as Draft 2, this new draft will be sorted in the order that you have ranked the projects together with a summary that shows the current levy line and the line with a 2% increase. At the present time we have not moved deferred projects to future years as Council made the recommendations in principle and after reviewing the current status of the Capital Program and in consideration of the capital impact with the operating budget Council may wish to make some additional changes. The most significant change in this presentation is the decrease in levy requirementfor the deletion of the Aurora Recreation Complex Debt and applying the entire debt to Development Charges. This is addressed in report FS07-008. We have assumed that Council will accept the recommendation presented in this report. If Council decides to continue financing the Aurora Recreation Complex in the same fashion as in the past we have included with this package a summary of the impact this will have on the capital program as well. In addition to the change mentioned above staff would like to see Council adopt a recommendation for this budget that all fleet purchases contain a 10% levy requirement. The result is that it won't draw down and deplete the Equipment\Fleet Reserve all in one year. The impact of this decision will result in additional funds being taken from the Municipal Capital Reserve and the Major Capital Repair Reserve. —160— DRAFT 2 — 2007 Capital Budget — February 22, 2007 February 22, 2007 -2- Report No. FS07-009 Reviewing the Summary of Projects — Above/Below the Line Pages 2 to 4 of the new budget package you will see that we have broken the summary into 6 Sections these sections are as follows: Projects Above/Below the Line This includes all of the projects that were not amended at our previous meetings. It includes all of the projects that scored 1 or 2 on the previous presentation with the 1's being the projects that were above the line and the 2's that were below the line. You will notice that with the changes made and the utilization of some Reserve that some of the projects that were below the line before are now above the line. Once again the first line represents spending to the same level as we spent in 2006. The second line represents a 2% increase in levy dollars. Projects Moved Below the Line This section represents those projects that were a yes in the original report presented to Council but during your deliberations you decided that these were not the highest priority and that they should be moved down the list. Projects Deferred for Additional Information These are projects that you requested staff to provide you with additional information to justify the project. Projects Deferred to Another Year These projects were projects that Council did not want to delete you just wanted them put to another year. Projects Deleted These projects are projects that you passed a resolution to Delete. We would like to make Council aware that should you confirm that these projects are deleted they will not appear on the Capital Program for the next 4 years. Should Council want to include these in future Capital Budgets it would require a motion to reconsider. Projects Referred This project was referred to discuss at a later date. Also on these summary sheets down the right hand side you will see reference to different Reserve Funds, these are Management's suggestions as to where you can get money to fund these specific projects as directed by Council at your last meeting. —161— DRAFT 2 — 2007 Capital Budget — February 22, 2007 February 22, 2007 - 3 - Report No. FS07-009 If you refer to the Projected 2007 Reserve and Reserve Fund Statement on Page 5 you will see the net impact of our position to date on the Reserves. This report represents all items that are drawing from Reserve as well as any Reserves that are being used for operating purposes. OPTIONS In light of the new information Council may wish to reconsider some of the projects that are below the line, there are some other opportunities for Council to use additional funds from Reserves. Management positioned the line where it is based upon a conservative utilization of Reserves, if Council wishes to move the line to add additional projects there are additional Reserves that could be used. Once Council had decided on the final project list a recommendation to approve in principle so we can consolidate the Capital Budget with the total levy request would be suggested. Although we hope that what you recommend will be the final Capital Program by approving this in principle it will allow you to make changes once you see the final tax levy. 2. Adopt the Capital Budget as presented in principle. FINANCIAL IMPLICATIONS As was mentioned, the largest impact on this budget presentation will be dependent on Council's decision on Report FS07-008. We have included two scenarios for this presentation the one with the entire budget is assuming Council adopts the recommendations in Report FS07-008. The second option is attached to this report as Attachment "A", this option outlines the position for the municipality if you continue to use levy dollars to pay the Aurora Recreation Complex Debenture. In both scenarios the lines which represent no increase in the Levy and a 2% increase in levy for Capital Purposes fall on the same project, this was accomplished by utilizing different Reserves in one case over the other. —162— DRAFT 2 — 2007 Capital Budget — February 22, 2007 February 22, 2007 - 4 - Report No. FS07-009 CONCLUSIONS This budget was established with consideration to the Corporation Strategic Plan, the Capital Asset Management Plan, other studies undertaken by the municipality and our future capital requirements. In. light of the information presented, Council must now decide for the purpose of recommending a Capital Budget in principle what, if any, adjustments you would like to make to the Capital Project list as presented. LINK TO STRATEGIC PLAN Goal D: Ensure transparent, accountable and open governance in concert with informed and involved citizens Objective D1: Continue the commitment of fiscal responsibility and accountability Objective D2: Enhance customer service Objective D3: Be accountable and transparent to residents by ensuring open and accessible information flow and accessible decision -making Objective D4: Create a respectful environment that fosters team work and open dialogue, consistent with a Character Community. These Objectives acknowledge the responsibilities required by governance that contribute to informed and involved citizens. ATTACHMENTS Attachment "A" Capital Project List no change to Recreation Complex Project PRE -SUBMISSION REVIEW N/A Prepared by: L. John Gutteridge, Director of Finance/Treasurer -Ext. #4111 / I J Jo Gutteridge ogers Director of Finance/Treasurer Chief Administrative Officer —163— DRAFT 2 — 2007 Capital Budget — February 22, 2007 e ti J N O t o O 2 m Z � m O N OC m n O m E m z 0 m 'o a` g � � s a a E ci t 0000000000000000000o00ooa000000000000000o00a000000000000 000000000000000000000000oaoo0oo0oaa00oo00000000000000000 000000000000oo00ao0000a00000000aooa0a000000.00000ooin v, in �n win o viviviuOWWvi vi vim aiai ail rrwornaw.o .... ww nmmmmmm�mmroroonuMim mmnmrva`�vm N NNNOI W tq Cl tlfOmNbt h-. f000000N VV'VOtOfO IO tO(OfOhl�----------------------N w m m—Wm000000�-NNNNNN ��-�.-.-e-��e-��-.-�.-�e-.-.-.-..-.-�-e-.-.-.-fV fV [VN NIV IVNtJNfV [VN w wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww —164— DRAFT 2 — 2007 Capital Budget — February 22, 2007 9 e J m E m z u m 'o a` Ac oaaoopp00000000000000000a0000000000a000aoo N h1e��1�NN yNNI�m1y(V�mmm mMMCJM MMMMMMMMMMMMMMmmmmm OJm MVVRVNNmNYpl N tllN m�(1N umi l�hnrn�n prom WW-mmmOOm�� N IVNN(VNf`IN tV NIV NIV IVNNIV NtVNNNNNNNNNNtVNNViM Vi Vi t7 Vi Vi Vi to w wwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwwww o. o^ o 0 0 0 ou,. 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''m o i(� �,�U x ao'o nm mC �' H ;'ya oc aCD CJGL 0 '. o a . c a ° w 29 v' m �.m ° (ODin cnU:mm 0w ,e�E m �a r-0Wt m m C c C m U V F C. m w b E 10 Vi d U r G d m U _o tU EL m:= R -0 .0 m LU �mO CC -0C,-oo mc m�c EO rcs m m m ta1 0 `m C m o LO IT 0 0 h M:a m m h ip m y r v Co -rn Q h CO V (D M N O N'N LO O N'(0 M o N N 0 -(n L 0 0 :0 0 '0 0 0 0 0 0.O 0 0' 0 0 0-O 0 0 IL M.N N M N - N..M M r,(7 V M T N h h:h F- _h. h h h h h-h r Mr, r.h h O r0:m LD :�r01 -01 ov'; m- 00 G''D M"Mr 0 N 'MN c7 M'c� �r MM C"MMMM M N - @! f (� N N �N N .M M V] Lo U( LO to 0 'D O h r N (D -h P1 0 O z M� 1I]fp "r 0 (h'1 V Mu](�([](1] 0 0. o - N C v M 0 h —166— ADDITIONAL ITEMS TABLED FOR SPECIAL GENERAL COMMITTEE MEETING Thursday, February 22, 2007 Fire Services Report 2007-03 as amended by JCC 2007 Central York Fire Services Budget CENTRAL YORK FIRE SERVICES January15, 2007 Fire Services Report 2007- 03 as amended by JCC To: Joint Council Committee Origin: Fire Chief Subject: 2007 Central York Fire Services Budget RECOMMENDATIONS THAT Fire Services Report 2007-03 dated January 15, 2007, be received for information and the following recommendations be approved; THAT the 2007 Central York Fire Services capital and operating budgets as submitted be approved by the JCC, AND THAT the capital and operating budgets as approved, in principle, by JCC be forwarded, as required by the Master Fire Service Plan, to the Town of Aurora for comment and to the Town of Newmarket for inclusion during the 2007 budget process. BACKGROUND Central York Fire Services submit an operating and capital budget for the consideration of the Joint Council Committee each year. This report provides information to the JCC relative to the operating and capital needs of the department for the year 2007. Fire Services Report 2007-03 January 15, 2007 Page 2 of 3 COMMENTS Information is provided to the JCC regarding the budgetary needs of CYFS each year. This report outlines the requirements for the year 2007. This budget has been through the second round of administrative review. It will be subject to further administrative review and minor changes may be made to some budget lines. It is not likely that these administrative changes will have any major impact on the final budget numbers. The budget requests for 2007 include increases where necessary to cover increased utility and fuel costs, as well as the addition of a second Deputy Fire Chief for the 9 month period beginning April 1, 2007, The following describe the major drivers that will affect the 2006 CYFS budget. • Operating 1. Increase in utility costs to reflect the increase in rates incurred during 2006 and projected for 2001, 2. Cost relative to 21 staff members moving through the ranks from Probationary staff to 15r Class members, 3. Costs relative to the addition of a second Deputy Fire Chief, including wages and benefits for a 9 month period beginning April 1, 2007, 4. An enhancement form has been provided that shows the cost of moving the 21 hour per week part-time administrative staff position to a full-time 35 hour per week position. This amount does not show in the budget, as it is not likely to happen this year. This item is for JCC information. 5. The Vehicle Equipment and Replacement Fund has been adjusted to incorporate the eventual replacement of the shared York Regional Police/York Fire Services radio system and user gear. This is necessary to provide funds for the replacement of this system at the end of the current system life cycle, expected to be 2014. • Capital 1. Addition of six portable two-way radios to provide radio coverage to all crew members at a scene. This item is a health and safety related issue, 2. Addition of an inflatable ice/water rescue boat to replace one of the current rigid ice rescue floats Fire Services Report 2007-03 January15, 2007 Page 3 of 3 3. Replacement of some well worn or unusable fire fighting equipment such as light tri-pods, portable water pump, ventilation saw, nozzles, etc. 4. Addition of a portable heater and water heating equipment to allow for proper decontamination of persons at a hazardous materials incident. 5. Addition of a large cargo trailer to provide transportation of the increasing amount of equipment required to handle hazardous materials incidents. 6. Replacement of concrete parking areas at the front and rear of the Gorham Street fire station. This item is solely the responsibility of the Town of Newmarket as a major building repair and will be financed from Newmarket's Infrastructure Replacement Program. This item is a safety issue. BUDGETIMPACT Financing for the operating items described above will be from the 2007 operating budget and are included in the appropriate lines. Cost of the first five capital items will be taken from the operating budget. The cost relative to the repair work at the Gorham Street fire station will be from the Town of Newmarket Infrastructure Replacement Fund. EFFECT ON THE MASTER FIRE SERVICE PLAN This report is consistent with the budgetary methods set out in the Master Fire Service Plan. Fire Chief :jm JM Attachments 1. 2007line item operating budget 2. Central York Fire Services organizational chart 3. Enhancement worksheet describing change included in operating line item budget 4. Capital acquisition summary outlining needs and proposed financing for capital items 5. Current capital replacement schedule JCC/RPT07-03/JM 2007 CYFS Operating Budget Breakdown ■ Wages and benefits 92.4% Materials, goods and supplies 3.6% Utilities 0.9% Contracted and general services 2.5% ■ Rents and financial 0.6% Expenses 4011 Management Salaries subtotal Regular Salaries & Wages 4031 Part Time & Casual Wages 4109 Direct Payroll Benefits 4216 Stationery & Office Supplies 4217 Photocopier Lease and Supplies 4219 Emergency Mgmt. Materials 4229 Janitorial Supplies 4232 Fuel for Vehicles 4261 Uniforms, Clothing 4269 Misc. 4272 Vehicle Repairs & Maintenance 4273 Building Repairs & Maintenance 4278 Equipment Repairs & Maintenance 4282 Property Insurance 4295 Renovations 4299 Capital Acquisitions 4311 Hydro 4321 Heat 4331 Water 4404 Consulting 4423 Insurance Claim Costs 4425 Education/Corporate Tuition 4461 Fire Alarm System 4462 Fire Prevention 4463 Fire Investigation 4464 Association Allowance 4465 Dispatch Service 4466 Wellness Program 4471 Mileage 4478 Conferences & Seminar Fees 4662 Contingency Account 4666 Vehicle Lease 4791 Clerical & Administrative S 5153 Human Resources -Labour Relations 4793 Payroll Support 5151 IT Support 5154 Legal Support 5161 Financial Support 5157 Communications Support 5156 Purchasing Support 4911 Capital Financing 4931 Vehicle & Equipment (VER) R Revenues 7431 Fire Dept. Recoveries 7471 Misc. Charges To/(from Reserves NET EXPENDITURE Newmarket's share Aurora's share CENTRAL YORK FIRE SERVICES 2007 OPERATING BUDGET 2005 2006 2006 2007 Increase Budget BUDGET Projected BUDGET $ 223.759 305,281 215,841 320,549 15,268 5.00% 8,998,993 9,630,426 9,704,841 10,002,190 371,764 3.86% 112,647 35,186 42,170 36,008 822 2.34% 2,336,393 2,586,803 2,594,324 2.683,080 96,277 3.72% 11,500 14,000 10,636 14,000 0.00% 1,400 3,000 3,651 4,000 1,000 33.33% 4,000 5,000 1,256 5,000 - 0.00% 13,000 13,000 14,753 15,000 2,000 15.38% 44,000 57,200 61,474 68,640 11,440 20.00% 113,000 113,000 113,921 116,390 3,390 3.00% 3,000 3,500 3,824 3,500 - 0.00% 100,000 135,001) 119,095 135,000 - 0.00% 5,000 10,000 15,671 15,000 5,000 50.00% 105,000 105,000 125,545 105,000 - 0.00% 39,762 39,762 39,762 47,714 7,952 20.00% n/a 38,000 38,000 30,421 40,000 2,000 5.26% 39,000 56,000 48,972 61,600 5,600 10.00% 36,000 50,400 34,808 55,440 5,040 10.00% 4,800 6,816 4,578 7,157 341 5.00% - 15,466 - - We 5,000 5,000 3,800 5,000 - 0.00% 30,000 30,000 25,005 33,600 3,600 12.00% 20,000 22,000 16,049 15,000 (7,000) -31.82% 18,000 12,000 15,641 12,000 - 0.00% 2,400 2,400 4,008 2,400 - 0.00% 2,500 2,500 2,500 2,500 0.00% 230,000 240,000 249,675 262,500 22,500 9.38% 15,000 15,000 4,139 15,000 - 0.00% - - 161 1,000 1,000 n/a 9,000 9,000 8,733 9,000 0.00% - 25,000 25,000 2,645 25,000 - 0.00% 46,000 56,000 49,924 59,640 3,640 6.50% 3,200 3,360 3,360 - - (3,360) -100.00% 166,406 174,701 174,701 173,045 (1,656) -0.95% 53,883 71,635 71,635 94,444 22,809 31.84% 196,840 196,047 196,047 214,105 18,058 9.21% 2,811 4,642 4,642 7,889 3,247 69.95% 20,253 20,243 20,243 12,987 (7,256) -35.84% - 5,419 5,419 18,536 13,117 242.06% - 11,613 11,613 14,407 2,794 24.06% 135,000 8,560 17,327 86,920 78,360 915.42% 268,055 284,009 284,009 354,122 70,113 24.69% 13,478,602 14,406,503 14,372,285 15,154,363 927,901 6.88% (83,000) (171,250) (159,069) (205,000) (33,750) 19.71% 8,500 9,000 9,318 9,000 0.00% 91,500 180,260 168,387 214,000 33,750 18.72% 22,355 13,387,102 14,226,253 14,226,253 14,940,363 714,110 5.02% 8806294 9:626,377 9625377 9029,955 (595,422) -6.19% 4:580:808 4600,876 4:600:876 5:910,408 1,309,532 28.46% 13,387,102 14,226,253 14,226,253 14,940,363 714,110 5.02VA 2/2212007 --------------------------------------------------------------------------------------------------------------------------- ORGANIZATION CHART - CENTRAL YORK FIRE SERVICES AURORA COUNCIL NEWMARKET COUNCIL JOINT COUNCIL COMMITTEE NEWMARKET CAO ASSOCIATION LIAISON MUNICIPAL SUPPORT FIRE CHIEF DEPUTY CHIEF DEPUTY CHIEF OPERATIONS SUPPORT SERVICES ; TRAINING SUPPRESSION ADMINISTRATIVE PREVENTION POLICY BPLANNING DIVISION DIVISION SUPPORT DIVISION DIVISION 2 TRAINING OFFICERS 4 PLATOON CHIEFS 1 FTE HR CONSULTANT CHIEF PREVENTION BUDGET AND POLICY 2 FTE ADMINISTRATIVE OFFICER 6 PTE ADMINISTRATIVE TRAINING 20 CAPTAINS 1 OFFICER EMERGENCY PRIORITIZATION 80 FIRE FIGHTERS 41NSPECTORS PLANNING STAFF HUMAN RESOURCE ; SERVICES GUIDELINE INSERVICE PREVENTION AND MASTER FIRE DEVELOPMENT INSPECTIONS PUBLIC EDUCATION SERVICE PLANNING ADMIN SUPPORT SERVICES TO DIVISIONS ' TRAINING DELIVERY PRE -FIRE STUDENT SMOKE CAPITAL PROJECTS AND RECORDS PLANNING ALARM PROGRAM AND ASSETS SUPPLY AND PURCHASING SUPPORT SERVICES STATISTICS AND , ANALYSIS ,