Agenda - Special General Committee - 20091207AURORA
SPECIAL GENERAL
COMMITTEE
AGENDA
2010 BUDGET
N0.09-34
MONDAY, DECEMBER 1, 2009
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
December 4, 2009
AumoxA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE
MEETING AGENDA
FINAL BUDGET
NO. 09-34
Monday, December 7, 2009
7:00 p.m.
Council Chambers
Mayor Morris in the Chair
1 DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved as presented.
/if DELEGATIONS
None
IV CONSIDERATION OF ITEMS
V ADJOURNMENT
Special General Committee Final Budget Meeting Agenda Page 2 of 3
Monday, December 7, 2009
AGENDA ITEMS
1. 2010 Draft Operating Budget Status as of December 7, 2009 pg. 1
RECOMMENDED:
a-i) Reinstate Contribution to Legal Reserve
THAT a $100,000 contribution to the legal reserve be included as part of
the 2010 Operating Budget; and,
a-ii) Increase Provision for Assessment Appeals Adjustments
THAT the provision for assessment appeals and tax adjustments be
increased by $40,000 to total $200,000 as part of the 2010 Operating
Budget.
b) Aurora Farmers Market
THAT an additional expense of $7,600, to be offset by an additional
$7,100 increase in revenues for the Aurora Farmers Market be included
as part of the 2010 Operating Budget.
c) Operating Budget Finalization
THAT staff be directed to com�ile a summary budget report reflecting all
adjustments to the October 26t Draft Operating Budget which have been
approved by General Committee, and present such report for final
adoption to Council at its meeting on January 26th, 2010.
Special General Committee Final Budget Meeting Agenda Page 3 of 3
Monday, December 7, 2009
2. 2010 Draft Capital Budget Status as of December 7, 2009 pg. 10
RECOMMENDED:
d) Confirmation of Funding Source for Cousin's Drive Pedestrian
Crossing Design Project.
THAT General Committee approve the funding source as the Municipal
Capital reserve for Capital Project #73127 Cousins Drive Level Railway
Crossing Design.
e) Consideration of Capital Project #73092 East Holland River Restoration
THAT General Committee include Capital Project #73092 East Holland
River Restoration "above the line" as part of the 2010 Capital Budget
requests in the amount of $66,700, and that the required funding is
provided from the Parks Master Plan Reserve.
f) Final Confirmation of Capital Programs
THAT General Committee recommend to Council final approval of the
Capital Program for 2010 of $15,396,143.
(with East Holland River $15,462,843)
SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009
INURORA
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MEMORANDUM Corporate and
Financial Services Department
Date: December 7, 20d9
To: Mayor'Morris, Members of Council
From: Dan Elliott, Director of Corporate & Financial Services/ Treasurer
Re: 2010 Draft Operating Budget Status as of December 7, 2009
In an effort to facilitate conclusion of the Operating Budget deliberations for 2010, staff
have included Attachment #1 which outlines the sixteen adjustments to the October 26th
Draft Operating Budget which have been approved by Committee. Currently, the budget
rests with a funding need of $933,400, which translates to a tax rate increase of 3.5%
on the Aurora share of the tax bill., resulting in an expected 1.14% consolidated overall
tax billing increase for Aurora residents (Town, Region and Education portions). The
impact to a home assessed at $300,000 is an increase of ten cents per day, or about
$38 per year.
Last Remaining Items for Consideration:
1: Consideration of two proposed adjustments
There are two remaining staff proposed adjustments and staff would like Council to
consider approving them for inclusion in the 2010 budget:
Adjustment
Adjustment
Tax Levy
Total Bill
Amount
Impact
Increase
(Fay.) unfay.
Reinstate Contribution to Legal
$100,000
0.38%
0.13%
Reserve (currently $nil in draft)
Increase provision for assessment
appeals adjustments
$40,000
0.15%
0.05%
(Currently $160,000 in Draft)
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-SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 77 2009
,A.uR,oitA.
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Staff recommend a $100,000 contribution to the Legal in order to ensure that the Town
has sufficient funds to meet any unforeseen legal expenses in future years, including
any fees related to substantive OMB matters.
Staff also recommend an increase in the provision for assessment appeal losses based
on our actual write-offs for the current year. In 2009, the Town has experienced
$222,000 of adjustments compared to the budget estimate of $150,000. The Draft 2010
budget currently includes a provision of $160,000.
Recommendations:
(a) j THAT a $100,000 contribution to the legal reserve be included as part of the 2010
Operating Budget; and,
(a) 111 THAT the provision for assessment appeals and tax adjustments be increased by
$40,000 to total $200,000 as part of the 2010 Operating. Budget.
2. Aurora Farmers Market
Adjustment
Current
Adjustment
Tax Levy
Total Bill
Draft
Amount
Impact
Increase
Budget
(Fay.)
unfay.
Aurora Farmer's Market
$4,200
$7,600
0.01%
expenses) .
Aurora Farmer's Market
($4,100)
(7,100).
(0,03%)
(0.01%)
revenues
Net
$100
$500
$600
At the budget meeting of November 3dh, Mr. Andre Flys, Co-chair of the Aurora
Farmers Market Association, requested additional funding to provide for a coordinator
for the market, to be. engaged and managed directly by the Executive of the AFM. He
also requested that fees charges to vendors for space at the market be increased to
offset the additional cost.
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SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009
AURORA
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Recommendation:
(b) THAT adadditional expense of $7,600, to be offset by an additional $7,100
increase in revenues for the Aurora Farmers Market be included as part of the
2010 Operating Budget.
Operating Budget Finalization
Subject to any further adjustments by Committee, staff request the following
recommendation be adopted.
Recommendation:
(c) That staff be directed to compile a summary budget report reflecting all
adjustments to the October 26th Draft Operating Budget which have been
approved by General Committee, and present such report for final adoption to
Council at its meeting on January 261t', 2010.
As the Treasurer, I would like to thank Chair Morris and members of Committee for their
support and encouragement through this revised budget process. I would like to also
thank Mr. Garbe, CAO, for his guidance, wisdom and support, all members of the
Executive Leadership Team, as well as Tracy Pardue and Laura Sheardown for their
hard work and dedication to excellence in presenting to Committee a clear and effective
budget process this year.
Dan Elliott, Director of Corporate
& Financial Services - Treasurer
SPECIAL GENERAL COMMITTEE=BUDGET AGENDA.
DECEMBER 7, 2009
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SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009
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MEMORANDUM
ITEM #2
Corporate and
Financial Services Department
Date: December 7, 2009
To: Mayor Morris, Members of Council .
From: Dan Elliott, Director of Corporate & Financial Services! Treasurer
Re: 2010 Draft Capital Budget Status as of December 7, 2009
In an effort to conclude the budget deliberations for 2010, staff include the following
three Attachments:
• Attachment #1 outlines the Draft Repair & Replacement Capital Program and the
Draft New and Other Items Capital Program
• Attachment #2 outlines the consolidated funding sources of the two Capital
Programs
The current, Draft capital programs, reflecting all adjustments.to date show a total
planned capital investment program of $15,396,143, being $11,441,756 of Repair &
Replacement and $3,954,387 of New and Other Items.
Last Two Items for Consideration:
f
1: Confirmation of funding source .for Cousin's Drive Pedestrian Crossing Design
project. — ._ ..._.....--
Further to Committee's direction; staff have included the Project # 73127 Design of
Cousin's Drive pedestrian crossing "above the line" in the New Capital Program at
Attachment#1. Tfie funding source has been identified by staff as the Municipal Capital
Reserve as the preferred source as this item does not meet the. requirements of the.
reserves specifically designated for Parks purposes.
SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 71 2009
AURORA
Recommendation
(d) THAT General Committee approve the funding source as the Municipal Capital.
reserve for Capital Project #73127 Cousins Drive Level Railway Crossing Design.
(e)
2: Consideration of Capital Project #73092 East Holland River Restoration.
This project was prepared and distributed for discussion at our last Budget Meeting, but
time did not permit its discussion. The East Holland River Restoration was previously a
multi -year commitment of Council, and was funded in the same amount of $66,700 per
year for both 2008 and 2009.. No expenditures have been made, however staff are in,
discussions with the LSRCA to identify and moue forward projects which are within the.'
influence of Aurora, its. residents or its urbanization. A copy of the materials which was
.provided at the last meeting is included as Attachment #3.
Recommendation
THAT General Committee include Capital Project #73092 East Holland River
Restoration "above the line" as part of the 2010 Capital Budget requests in the
amount of $68,700, and that the required. funding is provided from the Parks
Master Plan Reserve. `
Final Confirmation of Capital Programs
Recommendations:
(f) THAT General Committee recommend to Council final approval of the Capital
Program for2010 of $15;396,143. (with E.Holland River $15.462,843)
SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009 ATTACHMENT#1
SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009
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SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009 ATTACHMENT #2
FORECASTED
2010
RESERVE AND RESERVE FUND.STATEMENT
I
2010
-Butlgelea
'
Ex endnures
Speclal Purpose Reserve Funds
Building Department Fees -_Stabilization
$576,667
Accessibty Committee
$85,000
Acts antl Culture -for Grans
Cash In Uau- Parklands
$654,411
Cash In Lieu - Parkin
$0
Heron Annuity for IES &Parks
- _
Proceeds of Sale of Municipal Lend
$0
Winter Maintenance Stabilization
_
$0
Election Reserve - Stabilization
$172,500
Legal Reserve- Slabllization
$0
Zoning Dy-Iew Reylew
$20,000
WSR Reserve Stabilization
$60.000
Working Fund (ogsol Library)-
_$0
Debi Deferral- Library Fealty._
$0
Parks Master Plan
_
VJhttwell Donallen re Downtown
_$3,000
Allowance for Bail Debt Reserve - Slabllization
$0
F—roService.Traulng Reserve
_
_ _
Insurance Claims Reserve - Stabilization
$0
EnginesY Fees -Stabilization
$231,405
Landscape Fee Reserve - Stabilizellon
$G5,o92
Total Special Purpose Reservo Funds
$t,878,096
Development Charges Roserve Funds
General Government
$220,500
Fire Services
$0
Parks Dev. & Fac.
$392,201
Indoor Recreation
$1,860,137
Librory
$110,000
IES Admin&Fleet
$112,500
Roads & Related
$67,500
Waters stem
$138,600
Storm Sewer
$0
Total Development Charges
$2,921,438
Infrastructure Susminablllly Reservo Funds - Water Rate Funded
WalerlSewer
$2521,806
Storm Sewers
$1.436.572
Ballymom Pumpieg Sm.
$0
Be lew Pumpin Staten
. _
$D
Baudtflew Pum In Station
$0
Total Sustalnamlity Funds -Water Funded
$3,958,378
Infrastructure SustalnabilityReserve Funtls • Tax
Rate Funded_
3yphoN Slreel LlgMing AnnUib
__ $0
Church Pt. School
$0
War Memorial
$0
Beayenop Reserve i
$D
Municipal Road infrastructure investment FUnd
$138.991
Federal Gas Tax
$1,465,068
Manlcipal Ca Nal
3631,000
Library General Capital -
$105000
EquIll ..YFleet
$06.600
Dayvlow/Wellington Lanoway
$0
Public Works infrastructure Mana. emerri
$396.009
Total Sustalnablllty Funds
$2,831,56B
Council Discretionary Reserve Funds
Council serellonaw Reservo
Aurora H dm Sale Investment Fund_
$208,300
Total Council Dlserotionary Funds
1208,300
Total Reserve Funds
SPECIAL GENERAL COMMITTEE -BUDGET AGENDA
DECEMBER 7, 2009
MEMORANDUM
Date: November 27, 2009
To: Mayor Morris and Members of Council
Cc: Neil Garbe, Chief Administrative Officer
ATTACHMENT#3
Corporate &
Financial Services
From: Dan Elliott, Director of Finance/Treasurer
Re: Capital Project #73092 East Holland River Restoration
Recommendation:
That Committee receive this memo for information purposes and provide
necessary direction with respect to funding.
It has come to our attention that staff overlooked a prior multi -year commitment of
Council that requires consideration of additional funding for 2010. Such commitments
are always subject to, annual budget approvals.
-1 At the Council Meeting held on September 25,, 2007, Council approved in principle a
request for funding from the Lake Simcoe Region Conservation Authority (LSRCA) for a
contribution towards the enhancement and restoration of the East Holland River and Its
watershed. The total contribution requested was $400,000 over six years, or $66,700
per year. Council has approved this amount of funding for the past two years towards
this project. The attachment outlines some additional details of the original request.
Staff are now bringing forward therequest to fund the third of the six year commitment.
to the conservation authority.
In consultation with the Director of Parks & Recreation, staff have identified the Parks
Master Plan Reserve as the funding source: However, with the specific support of 1
Committee, this project would qualify for funding from the Council Discretionary
Reserve.
Dan Elliott, Director of Corporate & Financial Services/Treasurer
Ext. 4772
_6_
SPECIAL GENERAL COMM ITTEE-BlfW_0TfR&gVDA
DECEMBER 7, 2009 capital Projects
Project
Department
Year
To provide a contribution to the LSRCA toward the enhancement and restoration of a major Lake Simcoe Tributary.
Increase the quality ofwaterflow ing.into the East Holland Pover and Lake Simcoe from all municipalities in the applicable water shed.
Al the Council tvleeting held on September 25, 2007, Council approved in principle a request for funding from LSRCA for a multi year contribution of
$66,700 for six years commencing 2008: All rninicipalities in the Holland River! Lake Simcoe water shed have been requested to contribute an -equal
amount. Funds w ill be used to complete a major restoration project involving the East Holland River. 2010 marks the third year of the six year
commitment to the enhancement and restoration of. the East Holland River.
Leal Obligation _._—. _w W _._— �D
ealth and Safely_. 0
up�ort Approved Town Proq�rams/ Direction 15
Growth Related 5
,External Funding ..�. �.. .�_ ....._..,.._.__�,..0 ...... ..____....,,.. ..____..._�
'ImpactofDeferral
-
Expenditures
Estimated Expenditures
CONTRACTS
Expenditures Total
Funding
Discretionary Reserves
PARKS MASTERPLAN
Funding Total
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a
r . Page No. :1
S ECIAL GENERAL COMMITTEE -BUDGET AGENDA
ECEMBER 71 2009
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ECEMBER 7, 2009
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