Agenda - Special General Committee - 200902096
Council/Committee
Secretary
NO.09-06
MONDAY, FEBRUARY 9, 2008
1:00 PM
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
February 6, 2009
AutoizA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 09-06
CAPITAL BUDGET
Monday, February 9, 2009
7:00 p.m.
Council Chambers
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
ll APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 DELEGATIONS
None
IV CONSIDERATION OF ITEMS
V ADJOURNMENT
Special General Committee Meeting No. 09-06
Capital Budget
Monday, February 9, 2009
Page 2 of 2
AGENDA ITEMS
1. FS09-008 — Capital Fund Report to December 31, 2008 pg. 1
RECOMMENDED:
THAT report FS09-008 — "Capital Fund Report to December 31, 2008" be
received; and
THAT a new Discretionary Reserve Fund to be known as the Accessibility
Discretionary Reserve Fund be established; and
THAT funds expended from the reserve must be approved by the
Accessibility Advisory Committee for capital items addressing the needs of
the physically challenged; and
THAT Council authorize the re -allocation of " capital project closing
balances as identified in Attachment #2 of report FS09-008.
2. Memorandum from the Director of Finance/Treasurer pg. 21
2009 Capital Budget
(Replacement Pages attached)
Special General Committee - February 9, 2009
TOWN OF AURORA
AUR—OR,A GENERAL COMMITTEE No. FS09-608
SUBJECT: Capital Fund Report to December 31, 2008
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: . February 9, 2009
RECOMMENDATIONS
THAT report FS09-008 "Capital Fund Report to Dec 31, 2008" be received; and
THAT a new Discretionary Reserve fund to be know as the Accessibility
Discretionary Reserve Fund be established; and
THAT funds expended from the reserve must be approved by the Accessibility
Committee for capital items addressing the need of the Physically Challenged.
THAT Council authorize the re -allocation of capital project closing balances as
identified in Attachment #2 of this report. .
BACKGROUND
Attachment #1 is the financial report for the Capital Fund to December 31, 2008.
This list identifies Capital Projects we are trying to manage.
The following are the Statistics on the projects that are listed on Attachment #1
2008 & Prior Capital Project List
Number
More Than
Less than
Projects
Department
Projects
Closing
p opects
50%
50%
Not
on List
Expended
Expended
Started
C.A.O.
7
4
3
1
2
Corporate Services
2
1
1
1
Information
Technology
15
4
11
5
1
5
Financial Services
1
1
1
1
Public Works
43
4
39
21
11
7
Fleet Management
10
6
4
2
2
-1-
Special General Committee - February 9, 2009
ITEM #
February 9, 2009 - 2 - Report No. FS09-008
Leisure Services
18
7
11.
5
1
5
Parks
24
4
20
9
7
4
Plannin
4
1
3
1
-2
Total
124
32
93
44
22
27
COMMENTS
We provide you with the above information to indicate that there is still a significant amount
of work outstanding on projects at the end of 2008, and this should have a bearing on the
number of.projects you consider for 2009.
In the proposed resolution column of Attachment #1 it identifies the projects that are
recommended to close and where the funds are to be transferred.
We make special note of the Accessibility Committee project as if Council adopts the
resolution it will require that a new Discretionary Reserve Fund be created.
#12022 Accessibility Committee
These funds have been around for a number of years and there is no specific
projects identified, we believe that this would be better dealt with by moving the
money to a Discretionary Reserve Fund.
OPTIONS
1. As per the recommendation of the report.
2. The report identifies the status of the various capital projects and a proposed
resolution, Council may wish to adjust any particular recommendation.
FINANCIAL IMPLICATIONS
Attachment #2 identifies where the funds from the project being closed are recommended -
to be transferred. If the funds for the project being closed come from a special reserve
fund werecommend that this money be returned to that reserve. If the funds for the
project come from the Levy then we are recommending that the money be returned to the
Municipal Capital Reserve Fund, which is a general reserve for Capital Purposes.
The total amount of the funds being transferred from/to closed projects amount to
$1,268,273. these funds are being transferred back to reserves and can be used forfuture
capital projects.
The following is a recap of the funds being transferred per Attachment #2
i
\�J
-2-
Speciai General Committee - February 9, 2009
February 9, 2009 - 3.- Report No FS09-008
Reserve/Fund
Amount toi from Reserve
Municipal Capital
$844,881
Development Charges - General
$133,019.
Water/Wastewater Reserve Fund
$52,730.
E ui ment/Fleet Reserve Fund
$91,814.
By-law Equipment Reserve
$15,534.
Park Rehabilitation Reserve
$46,253.
Park Master Plan Reserve
$23,373.
Accessibility Committee Reserve
$120,931.
Insurance Reserve
$3,575.
Storm Sewers Reserve Fund
$13 977.
Once the funds are transferred to the appropriate reserves, they will once again be subject
to the restrictions specific to each reserve.
You will also notice in the proposed resolution that some of these funds be allocated to
Capital Projects in the 2009 Capital Plan.
CONCLUSIONS
This will clean up a number of capital projects and re -allocate surplus funds to other
projects or reserves.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
ATTACHMENTS
Attachment #1 Capital Budget Report
Attachment #2 Summary of Financial Transfers for Capital Projects
PRE -SUBMISSION REVIEW
Senior 'Jan genr enf Team Wednesday January 28, 2009
L. utteridge Neil Garbe
Director of Finance/Treasurer C.A.O.
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yba!m1, q,)6dCowpaV
ITEM # 2 - 1
MEMORANDUM
Date: February 9, 2009
To: Mayor and Members of Council
From:. L. John Gutteridge, Director of Finance/Treasurer
Re: 2009 Capital Budget
Name of Division
Financial Services
At our Capital Budget Meeting on January31, 2009 and February 2, 2009 we were asked by Council to
revise the following Capital Projects: .
1) Question: Project #49-Corporate Environmental Master Plan Development -can it be funded thru
Aurora Hydro Funds?
Answer: Yes, the $50,000 can be used from the Hydro Sale Investment Contribution (2008
Interest);
Please replace page #129 in your binder.
2) Question: Project #68-2007 Wastewater System Rehabilitation Program -can it be funded thru
WateW/astewater Reserve?
Answer: DC's are.projected to be in a $900,000 deficit in 2009 and this would add to that deficit;
3) Request: Project#72-404 Entry Feature Project -change project from $100,000 to $80,000 and
change funding source from Donations to Municipal Capital Reserve. Refer to Report FS09-008;
Please replace page#175 in your binder.
4) Request: Project #81-Arboretum Development -change project amount from $100,000 to
$50, 000;
Please replace page #193 in your binder.
5) Request: Project #96-Infrastructure Condition Assessment for PSAB Compliance -change project
amount from $100,000 to $212,500 and change funding source from Contribution from General to
Municipal Capital Reserve,
Please replace page #223 in your binder.
6) Request: Project #99-Pedestrian Rail Crossing at Cousins Drive -change funding from
Contribution from General to "Other Financing" to be pursued perhaps thru the School Board.
Please replace page #229 in your binder.
Also, please find attached the updated 2009. Summary of Projects. Please replace page # 13-15 in your
binder.
L. John Gutteridge, Director of Financerreasurer
Ext. 4111
-21-
ADDITIONAL ITEM TABLED
FOR SPECIAL GENERAL COMMITTEE MEETING
Monday, February 9, 2009
Y Revised Material — Item 1 - FS09-008
Capital Fund Report to December 31, 2008
Au�oxA
YmImio,yao66C�,w.y
MEMORANDUM I Director of Finance
Financial Services
Date: February 9, 2009
To: Mayor Morris and Members of Council
From: L. John Gutteridge, Director of Finance/Treasurer
Re: Capital Fund Report to December 31, 2008
Attached is a revised report FS09-008.
This report has been changed for two reasons, the first is we have received comments from the
Library and incorporated them on this report. The second is that we have incorporated a
recommendation for funding of the Community Gardens. These changes appear on pages 15 and
16 of Attachment 1 so we have only provided you with these two pages.
These changes have resulted in amendments to the table in the report and Attachment #2.
We apologjae for,any inconvienyance this may have caused.
L.JohliGutteridge, Dire c or of Financial Services/Treasurer
Ext. 4111
LJG:sm
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. FS09-008
SUBJECT: Capital Fund Report to December 31, 2008
FROM: L. John Gutteridge, Director of Finance/Treasurer
DATE: February 9, 2009
RECOMMENDATIONS
THAT report FS09-008 "Capital Fund Report to Dec 31, 2008" be received, and
THAT a new Discretionary Reserve fund to be know as the Accessibility
Discretionary Reserve Fund be established, and
THAT funds expended from the reserve must be approved by the Accessibility
Committee for capital items addressing the need of the Physically Challenged.
THAT Council authorize the re -allocation of capital project closing balances as
identified in Attachment #2 of this report.
BACKGROUND
Attachment #1 is the financial report for the Capital Fund to December 31, 2008.
This list identifies Capital Projects we are trying to manage.
The following are the Statistics on the projects that are listed on Attachment #1
2008 & Prior Capital Project List
Number
More Than
Less than
Projects
Department
of Projects
Closing
n50%
OpeProjects
50%
Not
Expended
Expended
Started
on List
C.A.O.
7
4
3
1
2
Corporate Services
2
1
1
1
Information
Technology
15
4
11
5
1
.5
Financial Services
1
1
1
1
Public Works
43
4
39
21
11
7
Fleet Management
10
6
4
2
2
February 9, 2009 -2- Report No. FS09-008
Leisure Services
18
7
11
5
1
5
Parks
24
4
20
9
7
4
Planning
4
1
3
1
2
Total
124
32
93
44
22
27
In addition to the above Council also passed the following resolution on August 12, 2008.
THAT staff assist with the relocation of soil from the existing site to the new site, if
required, and
THAT funding for this project come from an appropriate reserve account as determined
by the Director of Finance, to the upset limit'of $12,000.
CARRIED
COMMENTS
We provide you with the above information to indicate that there is still a significant amount
of work outstanding on projects at the end of 2008, and this should have a bearing on the
number of projects you consider for 2009.
In the proposed resolution column of Attachment #1 it identifies the projects that are
recommended to close and where the funds are to be transferred.
We particular reference to the Community Gardens Projects as per your resolution we
would recommend that the funds for this project come for the Municipal Capital Reserve
fund.
We make special note of the Accessibility Committee project as if Council adopts the
resolution it will require that a new Discretionary Reserve. Fund be created.
#12022 Accessibility Committee
These funds have been around for a number of years and there is no specific
projects identified, we believe that this would be better dealt with by moving the
money to a Discretionary Reserve Fund.
OPTIONS
1. As per the recommendation of the report.
2. The report identifies the status of the various capital projects and a proposed
resolution, Council may wish to adjust any particular recommendation.
February 9, 2009 - 3 - Report No. FS09-008
FINANCIAL IMPLICATIONS
Attachment #2 identifies where the funds from the project being closed are recommended
to be transferred. If the funds for the project being closed come from a special reserve
fund we recommend that this money be returned to that reserve. If the funds for the
project come from the Levy then we are recommending that the money be returned to the
Municipal Capital Reserve Fund, which is a general reserve for Capital Purposes.
The total amount of the funds being transferred from/to closed projects amount to
$1,268,273. these funds are being transferred back to reserves and can be used for future
capital projects.
The following is a recap of the funds being transferred per Attachment #2
Reserve/Fund
Amount to/(from Reserve
Municipal Capital
$832,881.
Development Charges - General
$133,019.
Water/Wastewater Reserve Fund
$52,730.
Equipment/Fleet Reserve Fund
$91,814.
By-law Equipment Reserve
$15,534.
Park Rehabilitation Reserve
1 $46,253.
Park Master Plan Reserve
$23,373.
Accessibility Committee Reserve
$120,931.
Insurance Reserve
$3,575.
Storm Sewers Reserve Fund
$1.3,977.
Library General Capital Reserve Fund
$274,692.
Development Charges — Library
$40,000.
Once the funds are transferred to the appropriate reserves, they will once again be subject
to the restrictions specific to each reserve.
You will also notice in the proposed resolution that some of these funds be allocated to
Capital Projects in the 2009 Capital Plan.
CONCLUSIONS
This will clean up a number of capital projects and re -allocate surplus funds to other
projects or reserves.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens .
February 9, 2009 - 4 - Report No. FS09-008
Objective D1: Continue the commitment of fiscal responsibility and accountability
ATTACHMENTS
Attachment #1 Capital Budget Report
Attachment #2 Summary. of Financial Transfers for Capital Projects
PRE -SUBMISSION REVIEW
lent Team Wednesday January 28, 2009
L. JoWn Gutteridge - Neil Garbe
Director of Finance reasurer C.A.O.
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SPECIAL GC - JANUARY 31, 2009
2009 BUDGET- DRAFT 1
Revised Feb. 9109
37
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-15-
SPECIAL GC - JANUARY 31, 2009
2009 BUDGET DRAFT 1
SPECIAL GC - JANUARY 31, 2009
Revised Feb. 9109
Town of Aurora
2009 BUDGET- DRAFT I
Project # 49
Project
Department
Version
Capital Projects
1 qn-p.guil
NMI! ii p
rmil i 1q; I g MMOMHM!
M, M ul MIUM iran, ql9,m w.
s,:. till 's B 9.1
To develop a comprehensive corporate environmental master plan
All ,F
01111111ll"i MM "il"I'llil 70
I'll I
M
Wn,
M
IN 1" 1*11
'.ffgmlllwll
I
ly
NO
�
The Town has identified environmental promotion and protection as a priority. This project will develop a corporate roadmapto guide future initiatives.
Net benefit is expected to be reduction of impacts on environment for the benefit of Town residents-
u
"411
A priority identified by the RAC Committee and as an initiative in he Towns Strategic Plan
ft
1 10,
iT
yP
,Legal Obligation
0 ' I
.. ... .... .... ... .. -- --- -- - -- --- --
:Health and Safety,
0
SuporApproved Town Programs! Direction
15 .. .. . ... ...
Growth Related
5 .. ... ... . .
:External Funding
0. . ... .... . . .... ...
,'Impact of Deferral
6
,ilr2pap!.oT Operations
3 .... ... .... ...
Expenditures
Estimated Expenditures
CONSULTING
Expenditures Total
Funding
Obligatory Reserves
HYDRO SALE INVESTMENT CONT'N
Funding Total
70,000 50,000 20,000
70,000 50,000 20,000
. ....... .. ; ,Oba, f'tWIM 20rOQb111f ill it 111! 1 i. 5;j,!
(70,000) (50,000) (20,000)
{20 10i�
7 ........ ..
n.
Page No.: I
— 129 -
SPECIAL GC - JANUARY 31, 2009
2009 BUDGET: DRAFT 1
Revised Feb. 9109 Town of Aurora
Capital Projects
Project 142802 Corporate Environmental Master Pla
Department I Public Works
Version lDraft2 Year
Page No.: 2
130 -
SPECIAL GC - JANUARY 31, 2009
Revised Feb. 9109
Town of Aurora
2009 BUDGET- DRAFT 1
Project # 72
Project
Department
Version
I.I Ij III ulsnw r .�i mtax Rijlr :'syrza�{ rvnIY,tv
a"`!,Rj�""1, ;ii
F+ �ippG.
11 +
�It��1:9.i�tti�i4ljyrlJif�lua4
t..•hfl fi.l�ila{f�giIrl Hz?i�Moi1IIM.-1ii'{Ii.
.l3i� ��+i1�'I
To construct a Community Entry Feature at the north bound 4041 Wellington Street East interchange.
11,III1,2
PERFgRMANC,EuCAGTlWITY,IMRACrTS ,.v '1ii
si33l Eie+lx I!Iv J�tE1-M!
ltt7:,�fXfj.,
tl pttrl t Iili
' + I .1 I I.n„nY1,ii,i
k..11 d.t
,!.tlNlnl
rt"KAun,j'+i'
tf n .I �li'�1. tlttit. ,{I� Yj2,� afii:I,l�,a�ml ke>i`1„i, 9iL., yi�, 'L, r�,IN£kiLMl
To increase community profile and image.
I�11 Ijf ��tl:.'tlllii.i.,Iiljhjlll, �q�"`, i!ivlc�,Y.Nr wY}�,
+�INIi .�'ri'�3l quit
Ijl91i1r."f`i,1�11d1IaIt'tt
nPLf\NA�,YQH:(Ca�i�S.�I,M'`I!'. t` :: '. 1 li�., tliili t pli xl wit:aa d u`' ,tl in.11. t i (I`PI II 't' { ? a'� d Rillll�t t�l
4 h
�I,.n1i1 llrt n,�a t i+,"i`,I�
404 entry feature was approved in principal in 2008, released for Tender in July 2008. Response was poor Council authorized that the entire project
be transferred to the department of Leisure Services. Staff have revised the tender specifications and details and propose to re tender the project in
earlv sorino 2009.
I''i
ram, I
:.,Kate Q tlI. LL: � .. a
(i1
:.L.InII1
Expenditures
Estimated Expenditures
CONTRACTS
Expenditures Total
Funding
Other Financing
CONTRIBUTION FROM GENERAL
Discretionary Reserves
MUNICIPAL CAPITAL
Funding Total
(2,875) (2,875)
(2,875) (2,875)
(77,125) (77,125)
( (77 125)
I m " t.`b r—s t 7"Ii iM !{ia, lf4 I>fi'6tn"ilgl
(�B OOA ,I ,, (80'lly « t III c.. rtj{.. iM .I ,o..Iluh I.�.,..L_I
Page No.: 1
- 175 -
SPECIAL GC - JANUARY 31, 2009
2009 BUDGET DRAFT 1
Revised Feb. 9109 Town of Aurora
Capital Projects
Page No.: 2
- 176 -
SPECIAL GC -JANUARY 31, 2009
Revised Feb. 9/09
Town of Aurora
2009 BUDGET- DRAFT I
Project# 81
Project
Department
Version
Capital Projects
ip:
III!
;�;H, nta
UIT111"TiII r
Continue w ith phase 2 and 4 in the development of the Aurora Community Arboretum partnership project.
N NI)i F.'. III
1$
HIS;
To enhance the Community Arboretum Program in the planting and maintaining of exisiting and new additional trees, obtaining the necesissary
equipment, materials and assit in the development of educational program and complete enhancement programs in keeping w ith ACA Master Ran and
the Department of Leisure Services Partnership under the Adopt A Park Program. To provide the necessary maintenance of the Arboretum and Flora
Aurora.
u., Tio umilille N14
Joill 1111 1111'
'x "W0
iiiiIII1,11w,11li .... 17 " 't .
The continued partnership with ACA has been anon going success that has resulted in many trees being planted in the Holland River Valley. The
development of a comprehensive mastarpen with the assistance of the Town, will transform this valley land park into a major destination feature
within our Tow r.Works proposed for 2009 will include continuing with phase 2&4 of Flora Aurora Meadow Land development, addressing
maintenance related labour issues, equipment and educational components
rani;".00111"
EN rrIl 1� i! 11 1! "1"1 it rq iiii I' gi lfg
r
W"I N, _019 m.: C
.Legal Obligation
0 . .... ... ... .... ... ... I.
Health and Safety
0
Support Approved Tcwn Programs' Direction
15
Growth Related
0
Extemal Funding
:Impact of Deferral
6
Impact on Operations
0
Related to Service Levels
5
Expenditures
Estimated Expenditures
CONTRACTS
Expenditures Total
Funding
Other Financing
CONTRIBUTION FROM GENERAL
Funding Total
250,000 50,000 100,000 100,000
250,000 50,000 100,000 100,000
it R_:.
It[ i, i-A 961r1r, il, it l"
(250,OD0) (do'000) (1001000) (100,000)
ry
00,
OR P
Page No.: 1
- 193 -
SPECIAL GC - JANUARY 31, 2009
2009 BUDGET- DRAFT 1
Revised Feb. 9109 Town of Aurora
Capital Projects
Project 173085 Arboretum Development
Department Leisure Services
Version Draft 2 Year
Page No.: 2
- 194 -
SPECIAL GC - JANUARY 31, 2009
Revfsed Feb. 9109
Town of Aurora
2009 BUDGET- DRAFT I
Project * 96
Project
Department
Version
Capital Projects
'u 1 11 E I!
bC g
E
This project is required to support the mandated full cost accounting practices for assets, The activities include review of current asset condition
reports, identify which asset information needs to updated and complete thef!eld inspections of the assets to identify the Gurrentcondition where
necessary.
i! T.
p il";' 7
'41
g,
MR W ;ce RM
1041,5511 ifil, 11:' I 0oi ;T
This is a mandated activity to meet requirements of full cost accounting. Not completing this w ill impact the departments ability to properly identify asset
replacement schedules and funding requirements
'�p
i'j'11) !�Ili iillj""illp
NOW
M I 5
16r'I!11''
This Project is a continuation of the asset inventory exercise completed in 2008 as the first deliverable for PSAB compliance.
via lk "!It Wli`m-
VOIIJ�R11"AL"! t11110
MIZIIRI�
!M IR' M . t 01 10.
Expenditures
Estimated Expenditures
CONSULTING
Expenditures Total
Funding
Other Financing
CONTRIBUTION FROM GENERAL
(125,000)
(75,000) (50,000)
(125,000)
(75,000) (50.000)
Discretionary Reserves
MUNICIPAL CAPITAL
(212,500)
(212,500)
(212,500)
Funding Total
2, b
t�i
"IH 11 li R . -31 .1 MR
Page No.: 1
- 223 -
SPECIAL GC -JANUARY 3 1; 2009
Revised Feb. 9109 Town of Aurora
2009 BUDGET- DRAFT 1
Project 131047 Infrastructure Condition Assessment for PSAB
Department Public Works
Version Draft 2 Year 2009
Asset Glassification
'9rga�n'a tion
.. .... ... ... .. . . .... .... . .. ... .... .
Department
Public Works
Division
.. .... .... .. .... .. ... .... .
Roads
Project Status
. Not A
Other
Location of Lands
...... ... ...
Department Ranking_
Nature of Request
Prq�ectcuntact Person,
Page No.: 2
- 224 -
SPECIAL GC -JANUARY 31, 2009
Revised Feb. 9/09 Town of Aurora
2009 BUDGET- DRAFT I
Prqject# 99 -
Project 134512 Pedes
Department Public Works
Version
Rail Crossina at Cousins
Year
h�lh 4 , __
-:� -Jt.; �IlP 1, i c "n." l , - , I 1H.,
1�! pIi:N:!r -7 t �i�lli OIq
Wi
�i�,
t 31..
. ............ . ......... HA P, , grIfill . - 11,� � - -tug-- I
HH! Hit
I'lit ll.HIlaii Hii I HIM
ao�,!M! I I % . 'I
.1111 i'lllr�Lroh--
119 IN 41
, -it
Had, 1 0, 11M, S
, J , Im 'o 'I I'll F111.11 I
_Qo, 'I'm i, ill 11011' NUNN, ""t,
11
To provide a controlled pedestrian rail crossing at Cousins Drive to Industrial Parkway to facilitatesafe access across the rail tracks.
... ....... . - a
!:),I Er"'it"i'll,1116 -Jip Hp 1 i
113,411 mi!�I!Ili 1111
1- , Miff -
I'Mi .11111.112111
111!,
1 iIn Pit 1 smau
illmloHilov''
'0
Eli im �Imiijmpmlll,
HIM
1AM INN
iiii'lisll
if
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i M., I
This location is well travelled by pedestrian traffic although there is no approved
oproved crossing permitted. Use of this location is considered trespassing and
is forbidden by GO Transit, Security at this location is difficult to maintain for Go Transit,
3.
Hit
IMP M" W �'. HMM'M Ill 1
it, ; , III
Ill; HHH`;M!14,� 4
The benefits of a controlled crossing at this location increase should an anti -whistle by-law be enacted as there will be less warning of oncoming
trains that would normally whistle ateither the Englehard crossing orthe Wellington crossing.
1;i4i it
mti ItH-p-I , 'iglgl�tg lli i H; �
Nnn I H IIHHI IN
. ..... ... .. 5 1,
. . .. ............
Health,and,S�fety'
0 .. .... ... .... .... . . . .. .....
Support Approved Town, Programs/ Direction
5 ... .. .... ... .. .. . ... ... ... . . ... ...
Gro%vth Related
0
External Funding . . . . .. ... ......
0
... .... . .. ...
Impact of Deferral
4
Impact o Operations.... ... . .. ... .
Related to Service Levels
Expenditures
Estimated Expenditures
CONTRACTS
Expenditures Total
Funding
Other Financing
OTHER
Funding Total
_160,00D 150,000
160,000 160,000
2 1 P! p
it 60,000) (160,000)
N!Yr-
Page No.: 1
- 229 -
SPECIAL GC - JANUARY 31, 2009
2009 BUDGET- DRAFT I
Revised Feb. 9109 Town of Aurora
Capital Projects
Project
Department
Version
Asset Classification
.... .... ... ...
'Organization
Department
Public Works
Dii(Ision
Traffic
Other
.... . . .. .... ... ..
. ... .... ..
11-1---
Location of Lands
Protect Contact Psr,so,r—
Page No.: 2
-230-
i
AuiZPRA
yow're, rr cj6od, ra cy
MEMORANDUM Name of Division
Financial Services
Date: February 9, 2009
To: Mayor and Members of Council
From: L. John Gutteridge, Director of Finance/Treasurer
Re: 2009 Capital Budget
At our Capital Budget Meeting on January 31, 2009 and February 2, 2009 we were asked by Council to
revise the following Capital Projects:
1) Question: Project #49-Corporate Environmental Master Plan Development -can it be funded thru
Aurora Hydro Funds?
Answer: Yes, the $50,000 can be used from the Hydro Sale Investment Contribution (2008
Interest);
Please replace page #129 in your binder.
2) Question: Project #68-2007 Wastewater System Rehabilitation Program -can it be funded thru
WaterANastewater Reserve?
Answer: DC's are projected to be in a $900,000 deficit in 2009 and this would add to that deficit;
3) Request: Project#72-404 Entry Feature Project -change project from $100,000 to $80,000 and
change funding source from Donations to Municipal Capital Reserve. Refer to Report FS09-008;
Please replace page #175 in your binder.
4) Request: Project #81 -Arboretum Development -change project amount from $100,000 to
$50,000;
Please replace page #193 in your binder.
5) Request: Project #96-Infrastructure Condition Assessment for PSAB Compliance -change project
amount from $100,000 to $212,500 and change funding source from Contribution from General to
Municipal Capital Reserve;
Please replace page #223 in your binder.
6) Request: Project #99-Pedestrian Rail Crossing at Cousins Drive -change funding from
Contribution from General to "Other Financing" to be pursued perhaps thru the School Board.
Please replace page #229 in your binder.
Also, please find attached the updated 2009 Summary of Projects. Please replace page # 13-15 in your
binder.
Respectfully submitted,
f .
L. John Gutteridge, Director of Finance/Treasurer
Ext. 4111
Revised Feb. 9109
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Revised Feb. 9109 Town of Aurora Project # 49
Capital Projects
Project
Department
Version
, 't ,1 : :1 ".i. il: r�l�,� i�i hint in.:{nr .!t
i, „'(: .4�se, tSr+n, , ,. i,.:, .t, th,I. rtl!.�j ,II»,(.Cin,i
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To develop a comprehensive corporate environmental master plan
, '.:�:,,y '.nt:,::, ,r�i,yy ... p rr'• , „ : rt `tt"t'f : t •, •, ", � r•lii'+ "�i tI t' { t r: ;� „a ,•t rf'..
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The Town has identified environmental promotion and protection as a priority. This project will develop a corporate roadmap to guide future initiatives.
Net benefit is expected to be reduction of impacts on environment for the benefit of Tow n residents.
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IXPL4NA IONIF{IGHT'IGHT 41 .:,I;, ,Il,lki, !!!„IIq.,!rilitiW!
u+! ( n.n . �fil •y�,I�:!i n{l„I�ii1,51 :fl a „a.„(s k �4 t,il���k,k .�{(, tki(n!) !1kueE:�siat in��,!Ii; at,l1�4.ff:i:ili,a,;; 34 PI �I�Ia�I ,d�, (I7 i') bI(: ;:::
A priority identified by the EAC Committee and as an initiative in the Towns Strategic Plan
Orion
Categoryj,,I,+GcrenttP+y;l,:;k,,
Expenditures
Estimated Expenditures
CONSULTING
Expenditures Total
Funding
Obligatory Reserves
HYDRO SALE INVESTMENT CONT'N
Funding Total
(70,000) (50,000) (20,000)
(70 000) ('00 000) (20 000)
(7Q,000) (000);ji
Page No., 1
Revised Feb. 9109 Town of Aurora
Capital Projects
Project 142802 Corporate Environmental Master Plan Developn
Department I Public Works
Version lDraft2 Year 2oog
Please complete
Asset Classification
Or apization '
I epartmentm Public Works l
Division Environment
Ap_oroved _ _ _ _ _ _ _ _ _.
`Other
Location of Lands .r..___-____.____.____.,. e. _. _ ... .. ....
Nature of Request_ _ _, _ _ _ __ _ _ _ __. ,_ w
Project Contact Person
Page No.: 2
Revised Feb. 9109 Town of Aurora Project # 72'
Capital Projects
Project
Department
Version
73104 404 Entry
Leisure Services
Year
€3escrtpfjoni . a '
!' i it i 4itli III �.!i I � 'i.'1 (I i ii I I I,,,IPi I t it",i) IIII I 'i Ii:� f III ,ht! i� IIII f I Iii t_. , ! ii 'IIII "(lh iflt (I�Iili i, II .,a
i { Iil II t,:vx6) (iu t , �iS.P'i i) i�{,I ii ,,l li) IIIiI!tt ii I;�i,I iti, iii i,i it To construct a Community Entry Feature at the north bound 4041 Wellington Street East interchange.
I,i,i, t i,t 3i ?�„Ii t Ip Iii i v ltllEll 3itt It I: t It tl Iry I,tI II tii ,ij'Ii Milli) Il�tt L;tili,t it ,I rl
,,$ i. i'i, a I4iir iii,'L,i ) t ( �,l Iii I :!IIIrI Illiiitlll l i{) Ill' iit lit (IIII iri.'iIi III ,I +i +„i'If IIII
PERfORMANCFJACT.IVITYI����PpCTS,i,,4„
f`4 ii(( �f N t 10 I� i t I( III ?IIII ilit �i( li {„-i 1!t,i (lit
iii �i,,,.,,a�I1!S.II��i, js,t itii:�67i j�+<i
To increase community profile and image.
�;JJP ;ll, :lil.........
r ..... i ii. `i%,.ii ii t (I fit:' i 4' I, IIII !at' fi It Pt i itII i�tiit HI Itili lit;tt tp 4t 4,1!� i, iti r tlu i; ,itttl
EXPLANATIOWHIG TL GHT ItI l l! p (II , I, 1) (i ,..I
it.jl.i!.. ,hr { i!$,II,Ii h4111 ti�I iii fi Ll!II ,i li IliI illiill ntt. iliil :+IIIi��� Iki �i iIIi�i�it iii����i't8 (lr tli 4 l�Iln liti�i!i i.':4;1, i1{tli 11161i i�ihi 4in.
404 entry feature w as approved in principal in 2008, released for Tender in July 2008. Response w as poor Council authorized that the entire project
be transferred to the department of Leisure Services. Staff have revised the tender specifications and details and propose to re tender the project in
early sorino 2009.
Category
Expenditures
Estimated Expenditures
CONTRACTS
80,000 80,000
80,000 80,000
Expenditures Total
Funding
Other Financing
CONTRIBUTION FROM GENERAL
(2,875)
(2,875)
(2,875)
(2,875)
Discretionary Reserves
MUNICIPAL CAPITAL
(77,125)
(77,125)
(77125)
(77125)
Total'
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/�n 9 1 II it rat I III r it 'Frii !' T a, a ti 'I
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Funding
(84100{�'
tI ,1 ( .L;i
Page No.: 1
Revised Feb. 9/09 Town of Aurora
Capital Projects
Project 173104 404 Entry Feature Project
Department ILeisure Services
Version lDraft2 Year
Page No.: 2
Revised Feb. 9/09 Town of Aurora Project#D1
Capital Proiects
Project
Department
Version
Continue with phase 2 and 4 in the development of the Aurora Community Arboretum partnership project
To enhance the Community Arboretum Program in the planting and maintaining of exisftng and new additional trees, obtaining the necesssary
equipment, materials and assit in the development of educational programs and complete enhancement programs in keeping w ith ACA Master Ran and
the Department of Leisure Services Partnership under the Adopt A Park Program To provide the necessary maintenance of the Arboretum and Flora
Mill; illll�i
The continued partnership w ith ACA has been an on going a uccess that has resulted in many trees being planted in the Holland River Valley. The
development of a comprehensive masterplan , w ith the assistance of the Tow n, w ill transform this valley land park into a major destination f eature
w ithin our Tow n.Works proposed f or 2009 w ill include continuing w ith phase 2&4 of Flora Aurora Meadow Land development, addressing
maintenance related labour issues, equipment and educational components
it
�egu/y�/y��on
- -��--���-''-------/�-
� --| ------------ I'll -----_-----~--~~~---~_~.- -~�
Health ,,'�f�, --------------���--�-----------------_-~------~~-~_-~-_-~---1
Approved Town n
SYpnn��P?
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n
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» --�-- - -----------------~---------~---- --�
�P9�moe��|
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6 -'---------------_--- ------ --- ----�
Impact on Operations
0
Expenditures
Estimated Expenditures
tuwTnAoTo
Expenditures Total
Funding
Other Financing
CONTRIBUTION FROM GENERAL
Funding Total
250000 50,000 100000 100,000
100,000 100,000
opd
Page No.:1
Revised Feb. 9/09 Town of Aurora
Capital Projects
Project 173085 Arboretum Development
Department I Leisure Services
Version lDraft 2 Year
Page No.: 2
Revised Feb. 9/09 Town of Aurora
Capital Projects
Project # 96
Project 131047 Infrastructure Condition Assessment for PSAB Com
Department JPublic Works
Version I Draft 2 -7� Year 2009
.. .........
This project is required to support the mandated full cost accounting practices for assets. The activities include review of current asset condition
reports, identify which asset information needs to updated and complete the field inspections of the assets to identify the current condition where
necessary.
i!i'A 11111"'i'l" 11 1
PE
This is a mandated activity to meet requirements of full cost accounting. Not completing this w ill impact the departments ability to properly identify asset
replacement schedules and funding requirements.
'I ... 11 111jilill!$111111 1! lli!jl 11 Iririll! 11;1011I i, i
401
1p , 01 X, , ", '11,01T 1111,11 11,H11 I PJ i H;, NrVii,
This project is a continuation of the asset inventory exercise completed in 2008 as the first deliverable for PSAB compliance.
....... . .. .. ..
Category !i�i'i i:�: �i:i,: 1��:�ipnlci
Legal Obligation
Health and Safety
0
Support Approved Town Programs/ Direction
5
Growth Related
External Funding
Impact of Deferral
'Impact on Op - erations
Related to Service Levels
0
Expenditures
Estimated Expenditures
CONSULTING
Expenditures Total
Funding
Other Financing
CONTRIBUTION FROM GENERAL
Discretionary Reserves
MUNICIPAL CAPITAL
Funding Total
337,500 212,500 75,000 50,000
337,500 212,500 75,000 50,000
A
(125,000) (75,000) (50,000)
(125,000) (75,000) (50,000)
(212,500) (212,500)
71 240()i mo
"0 ......... .
Page No.: 1
Revised Feb. 9/09
Town of Aurora
Capital Projects
Project
Department
Version
,
�tiu,'l+t}�Ivi,l;'Il,�"ijf';,,�Iil;�l!ti, tj�'',j'ui67�1�h't�i;��;��1���(pit(lea;a`Ijjl�t;'IPi+llp`r,�i�ii�tt�yalSl�y.,.
�,
Alttt3iie'i,',,1
;i..Commenl`.�
,.Please complete._..
� ... _..... ........ _, .., .,...,.. ...., .. ,.....,..., _....t.
'
Asset Classification
Organization
Department
Public Works
Division
,Roads
_
'Other
�
Location of Lands.
... ,.. ,,.. .. __ ._ .. .,.. _.. ,.. . .
Department Ranking ...
_.
Nature of Request
Project Contact Person
Page No.: 2
Revised Feb. 9/09 Town of Aurora Project# 99 -
Project 134512 Pedestrian Rail
Department IPublic Works
Version JDraft 2
Capital Projects
at Cousins Drive
Year
!
t i i:!I 4i 4It ii ii )i(liy i,i Ii I)t P,';tiOti t(.I i;i i :iil: i l +Fill((, i i (t ..,:ilti� i,t I q ti 3 i !:Rt
PURFOSEt i!,I !I, ::!Ii; ; 'i ill ii ii;t i;: 1, { I },i,;(( E iii ii ly, Siii IEtIIIi(, h,.igN '1hitr l"' I!), ii (illl i!.+llEtllil l,!1 iht1Iil' hill IIL3 t((il rt,Blit !i:!ti!
:: .,.:.I h.l.:.m.:(ia..tt..i dfl:L:h���.V3...aii.:.!L:iiC�!�.i..l,.:!...:.,�CIL�hi,���7l in �dlEi��,��l�.tlll�ui�u.tiii�.�.�l ih�:C...,.�lntl,h.rf�.i i�,al&,it .: .t,
To provide a controlled pedestrian rail crossing at Cousins Drive to Industrial Parkw ay to facilitate safe access across the rail tracks.
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lI{����,!i,i;3�i �I;: •ili,: Iij i s v'.I tiii t(�I 'h!I i'?,11),iii!+
li.(kli
1.1 a;:a> :d,hiP'i `y,,.,::i._.Id,d!i„i!,,:n,it.tq,!„.0 rl �.:I,:a4p4•,t(ildl+pt�:�:�i:llidi;i,t.a,i Cry �,�!dt�tiu,1,I�It��,I,�,liltii,ll,�l{Il�l�i�ii{�i,i�(I��.il�.k),t (��[,l�t!.,�.di��ul„il�u,+, �'Li,: Ii,trS
This location is well travelled by pedestrian traffic although there is no approved crossing permitted. Use of this location is considered trespassing and
is forbidden by GO Transit. Security at this location is difficult to maintain for Go Transit.
i :"
ti
ERPi(CAiNATIOWHI�H LIGHTaSi
I� al f i, E„�i yd ill , iI:,I, (hliil�l;iGt��I Iii > a� II a .Ii.ili >:!t ii i.
The benefits of a controlled crossing at this location increase should an anti -whistle by-law be enacted as there w ill be less warning of oncoming
trains that would normally w histle at either the Englehard crossing or the Wellington crossing.
Priority'I
Cate o
Priari S' Cbna Ij!i
Expenditures
Estimated Expenditures
CONTRACTS
Expenditures Total
Funding
Other Financing
OTHER
Funding Total
160,000 160,000
160,000 160,000
160,0
(160,000) (160,000)
(160, 000) (160,000)
(180,000)
Page No.: 1
Revised Feb. 9109
Town of Aurora
Project
Department
Version
Capital Projects
134512 Pedestrian Rail Crossing at Cousins Drive
Year
I - - - - - "
- - -- - - - - -- -1 - - - - - - - - -
v -
Asset Classification
,.Organization
De artment
_,Public Works,
Division
6Traffic
Project Status-
-�.Not,ARproved
Other
- - - - - - - -- - - - - - - -
- - - - - - - - - - - - - - - - 7 - - - - - - -
Location of Lands
qapertrperlt Ran -king -
Nature of Regu,est_
Project �Contact P.erson-
Page No.: 2