Agenda - Special General Committee - 20090221SPECIAL GENERAL
COMMITTEE MEETING
AGENDA
OPERATING BUDGET
N0.09-08
SATUBBAY, FEBRUARY 21, 2009
9:00 A.M.
COUNCIL CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
February 13, 2009
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 09-08
OPERATING BUDGET
Saturday, February 21, 2009
9:00 a.m.
Council Chambers
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III DELEGATIONS
(a) Mr. John Gutteridge 9:00 a.m. – 10:00 a.m.
Director of Financial Services/Treasurer
Re: Overview of 2009 Operating Budget
(b) Ms Louise Procter-Maio 10:00 a.m. – 10:30 a.m.
Chief Executive Officer – Aurora Public Library
Re: Review of 2009 Operating Budget
(Budget binder pages 394 – 414)
(c) Mr. Neil Garbe 10:30 a.m. – 11:00 a.m.
Chief Administrative Officer
Re: Review of 2009 Operating Budget
(Budget binder pages 261 – 280)
Special General Committee Meeting No. 09-08
Operating Budget
Saturday, February 21, 2009
Page 2 of 2
(d) Ms Lucille King 11:00 a.m. – 12:00 p.m.
Director of Corporate Services/Town Clerk
Re: Review of 2009 Operating Budget
(Budget binder pages 281 – 301)
(e) Mr. Marco Ramunno 1:00 p.m. – 2:00 p.m.
Director of Planning and Development
Re: Review of 2009 Operating Budget
(Budget binder pages 415 – 432)
(f) Mr. Ilmar Simanovskis 2:00 p.m. – 3:15 p.m.
Director of Public Works
Re: Review of 2009 Operating Budget
(Budget binder pages 332 – 345)
(g) Mr. Al Downey 3:15 p.m. – 4:30 p.m.
Director of Leisure Services
Re: Review of 2009 Operating Budget
(Budget binder pages 346 – 393)
IV ADJOURNMENT
ADDITIONAL ITEMS TABLED
FOR SPECIAL GENERAL COMMITTEE MEETING
OPERATING BUDGET
Saturday, February 21, 2009
➢ Revised reference for page numbering in the Operating
Budget
➢ Correspondence from residents, submitted to the Website
pertaining to the Operating Budget
➢ Correspondence from Smart Commute
Re: Request for funding in the amount of $20,000 for 2009
➢ Canada Day Parade Steering Committee - Budget Proposal
➢ Replacement pages 252, 281 and 299 of the Operating
Budget
Pardue, Tracy
From:
Pardue, Tracy
Sent:
Thursday, February 19, 2009 11:45 AM
To:
Gutteridge, John
Subject:
SATURDAY'S AGENDA
Hi John
If you are sending a revised Agenda out with the two e-mails I have received, perhaps we should reference the correct
page numbers for Draft 2 as well. They are as follows:
Library - Budget binder pages 409 - 428
CAD - Budget binder pages 265 - 284
Corporate Services - Budget binder pages 285 - 305
Planning - Budget binder pages 429 - 443
Public Works - Budget binder pages 336 - 359
Leisure - Budget binder pages 360 - 408
Just a thought.
Thanks,
Tracy
Jwgr Jauftw J11
gown of awtata
905-727-1375 £mot. 4119
Tracking: Recipient Delivery
Gutteridge, John Delivered: 2/1912009 11:45 AM
Read
Read: 2/19/2009 3:41 PM
1
Pardue. Trac
From:
Sent: Saturday, February 07, 2009 11,34 PM To: Pardue, Tracy
Subject: Budget Suggestions
comments = Enter your budget feedback here...
Given worldwide economic crisis and crippling impacts and record amplcyoent' losses, it
is a time for Council and officials to sharpen pencils and remove/.redec e. al. :. u:necessary
spending. Every effort needs to be made to select cost-effective service providers!
Leadership to make tough decisions that absolutely may well include cute or cecerral of
certain programs forthe interim time is needed more than ever. I an uonceraed about
controlled taxation for property owners, particularly seniors so that they can remain in
their homes.
Thank you,
action = Submit
Pardue. Trac
From:
Sent: Thursday, February 12, 200912,29 PM
To: Pardue, Tracy
Subject: Budget Suggestions
comments = I can't imagine it's easy but please do everything you can not to raise
property taxes during these difficult times. Thank you.
action = Submit
Pardue, Tracy
From:
Sent: Thursday, February 19, 2009 6:47 PM
To: Pardue, Tracy
Subject: Budget Suggestions
comments = Enter your budget feedback here...
There is absolutely no reason whatsoever for any municipal tax increase especially in
light of the present economic crisis. Other levels of governement both here and in the US
are lowering taxes and it is imperative that this town does not i e taxes. This is
especially true in light of the fact that most economists -,avc f ecast a worsening of the
economic crisi- in the coming year before any type of stimJlus package starts to show a
turn around. ilis time to tighten our belts and put oil this& alorious, would be lovely
to have c�,t rie economy and jobs begin to rei_ucn Lo Lhe positive side. With
more job losses _precast, we cannot afford to tax our ci _ir.en.s h'.jher,
action = Submit
Smart CommuAe
CENTRAL YORK
Wednesday, February 04, 2009
Mayor Phyllis Morris and Council
The Town of Aurora
1 Municipal Drive
Aurora, Ontario L4G 6J1
Dear Mayor Morris and Council,
REVOLUTION OF ONE
ONE DAY
ONE TRIP
ONE FUTURE
I would like to take this occasion to illustrate the opportunities Smart Commute presents
for the businesses and citizens of the Town of Aurora and to review our accomplishments
of this past year.
Through our Smart Commute champion, Kristen Yemm, we rolled out three events to
Town of Aurora staff. June 6th was Bike to Work Day, the week of June 23`d was Clean
Air Commute Week, and September 22Rd was World Car Free Day. At all these events
Smart Commute provided a kit that included posters, ballots, give a ways, T-shirts and
prizes. In addition to these events we also provided a Smart Commute Newsboard to
hang in the lunch room to advise staff of news related to the program.
In response to the parking congestion at the GO Train station in Aurora Smart Commute
created and posted signs at the station which encourage commuters to carpool to GO.
And in June we took Smart Commute out to the public by participating in the Aurora
Street Festival and the Aurora Home Show.
In the past year, Cartwright Canada (Canada Law Book) and State Farm Insurance have
been providing alternative and sustainable transportation solutions for their commuting
employees. After the introduction of Smart Commute to both companies they now have
active carpools on carpoolzone.ca, our signature ride matching website, and employees
receive a 15% discount on transit passes.
Data gathered from our carpoolzone.ca website shows a tremendous increase in results.
• 300,000 km of car travel eliminated (176% increase since March '08)
• 4606 single occupant trips saved (230% increase since March '08)
• 69,792 kg of CO2 gas & other pollutants avoided (131% increase since March '08)
Note: These statistics do not reflect the total effect of Smart Commute as statistics have
not been captured from those who take transit, walk, cycle and telework.
wegion
470 Davis Drive Newmarket, ON L3Y 2P3
Ph: 905.898.5900
Fx: 905.853.7271
www.smartcommutecentralyork ca
smartcommutegZnewmarketchamber.ca
Smart Commuxe
CENTRAL YORK
REVOLUTION OF ONE
ONE DAY
ONE TRIP
ONE FUTURE
Smart Commute receives matching funding, dollar for dollar from Metrolinx, an agency of
the Ontario government. This means that for every dollar the Town of Aurora contributes
to the program, we will receive an equivalent amount from the Province. The Town of
Newmarket has so far provided the entire Municipal stream of funding in the amount of
$60,000 for the years 2006 and 2007. In their 2008 Budget, Newmarket reduced the
amount to $30,000 looking for the Towns of Aurora and East Gwillimbury to also provide
funding. In response to suggestions from Aurora councilors, we have adjusted our request
for funding to more accurately reflect the population, and the number of businesses in
Aurora. We have reduced our request to $20,000 (from $30,000). With funding we would
invite the Town of Aurora to sit on our Smart Commute Advisory Board.
In 2006 the staff report EDAC06-003 from the Economic Development Advisory
Committee recommended that the Town of Aurora fund the Smart Commute program.
Again in November of 2008, staff report PW08-045 from the Public Works department also
recommends that the Town fund Smart Commute.
Please consider this letter as a formal request for funding in the amount of $20,000 for
2009. Thank you for your consideration of this matter.
Best Regards,
Debra Scott
Smart Commute Central York
Cc: Aurora Councilors
Kristen Yemm
gim
470 Davis Drive Newmarket, ON UY 2P3
Ph: 905.898.5900
FCM
vasnxv. �MJx�m. n. mw4ha�w
Smart Commute is the 2008
winner of the Federation of Canadian Municipalities
CH2M Hill Sustainable Community Award
For Transportation
www.s martcom m utecen tralyo rk. ca
smartcomm uteta'�, newmarketchamber.ca
Fx: 905.853.7271
CDPSC — Budget 2009-P-r-oposal — Feb-io%o9
Bands/Entertainment
White Heather, GGHG Horses & Band, Queens York
Rangers, Newmarket Citizens Band, Air Cadets, York Lions
Steel Band, Drumming, St. Andrews Pipes & Drums, Villaris
Dragons, Dancers, Big Top Circus
$6,500
Costumes/Characters/Clown Outfit rentals $615
Operating Expenses (Volunteers/Recognition, Float
Repairs, Decorations, Plaques, Signs) $1,200
Media, Promotions, Community Outreach, Graphic
Designs, Printing, Flags, Event Promotions leading up to
Parade (Flag Events/Aurora Farmers Market/Home
Show/Street Festival/Red & White Festival)
Total $2,500
Toilets (g in Staging Area)
Safety Van & Busses
Total $ 800
Grand Total $ii.6i�.00
Canada Day Parade Sub -Committee Draft Proposed Budget
Dated February 10, 20og Redraft
As previously indicated actual costs for the successfu12oo8
CDParade were approx $12,200
Run Dale.- 2120M 2:46 PM
Department:
Town of Aurora
Expenditures
Salaries & Benefits
Long Term Debt Charges
Materials & Supplies
Contracted Services
Rents & Financial Fxpenses
External Transfers
Taxation
Internal Transfers to Capital, Reserves, Library & Other
Sub Total - Expenditures
Revenues
Licenses & Permits
Fines & Penalties
Fees & Services
Miscellaneous
User Fees
Municipal
Taxation
Library
Grants
Contributions from Reserves & Reserve Funds
Sub Total - Revenues
Net Budqet
Town of Aurora
Operating Budget
2009
Draft 2
Council Meeting: February 2009
2008
2008
2009
2009
2008
2009
2009
2009
2009
2009
2010
2011
Actuals
Approved
Outlook
Starting
Non -
Mandatory
Growth
Enhance
Non-
Requested
Projected
Projected
Budget
Point
Recurring
Recurring
Budget
Budget
Budget
16,043,776
16,777,061
18,489,882
18,001,397
0
0
0
400,696
0
18,402,093
20,382,628
21,219,910
299,921
289,000
273,000
273.000
0
0
0
0
0
273,000
257,000
241,000
3,539,218
3,443,929
3,493,465
3,887,505
0
50
16,825
(4,750)
0
3,899,630
4,045,232
4,186,855
13,181,176
12,798,829
13,251,621
13,926,665
0
0
42,150
79,234
0
14,048,049
14,540,197
15,153,267
57,706
52,000
54,000
56,000
0
0
0
0
0
56,000
57,000
58,000
147,182
107,800
107,800
117,800
0
0
0
1,800
0
119,600
119,600
119,600
130,056
150,000
150,000
150,000
0
0
0
0
0
150,000
150,000
150,000
7,483,716
5,212,681
6,085,505
4,728280
0
0
0
0
0
4,728,280
5,441,989
5,921,806
40,882,751 38,831,300 41,905,273 41,140,647 0 50 58,975 476,980 0 41,676,652 44,993,646 47,050,438
2,876,349 1,847,600 1,952,600 1,735,460 0 0 0 0 0 1,735,460 1,754,710 1,854,710
286,985 320,000 325,000 327,000 0 0 500 (45,000) 0 282,500 282,000 282,000
1,546,932 873,950 783,030 862,500 0 0 0 50,000 0 912,500 832,000 844.000
1,554,832 258,920 278,670 329,869 0 0 15,000 0 0 344,869 323,860 325,460
4,556,344 4,462,195 4,451,355 4,609,169 0 0 122,456 0 0 4,731,625 4,787,681 4,828,261
4,684,023 4,335,950 4,155,950 3,500,950 0 0 0 0 0 3,500,950 3,650,950 3,400,950
25,829,324 25,276,928 27,875,165 575,000 0 0 0 0 0 575,000 475,000 475,000
70,097 73,100 73,300 70,900 0 0 0 0 0 70,900 71,800 72,450
872,071 854,495 1,245,072 1,528,559 0 0 0 0 0 1,528,559 1,695,475 1,705,475
751,188 528,192 519,874 868,842 0 0 0 0 0 868,842 1,457,326 1,445,652
43 028,145 38,831,330 41,660,016 14,408 249 0 0 (137,956) 5,000 0 14,551,205 15 330 802 15,233,958
2,145,394 30 245,257 26,732 398 0 50 78,981 471,980 0 27,125,447 29 662,844 31,816,480
PC
Rin Dale: 2120109 2.43 PM
Department:
CAO ADMINISTRATION
Expenditures
Salaries & Benefits
Long Term Debt Charges
Materials & Supplies
Contracted Services
Rents & Financial Fxpenses
External Transfers
Taxation
Internal Transfers to Capital, Reserves, Library & Other
Sub Total - Expenditures
Revenues
Licenses & Permits
Fines & Penalties
Fees & Services
Miscellaneous
User Fees
Municipal
Taxation
Library
Grants
Contributions from Reserves & Reserve Funds
Sub Total - Revenues
Net Budqet
Town of Aurora
Operating Budget
2009
Draft 2
Council Meeting: February 2009
2008
Actuals
2008
Approved
Budget
2009
Outlook
2009
Starting
Point
2008
Non -
Recurring
2009
Mandatory
2009
Growth
2009
Enhance
2009
Non-
Recurring
2009
Requested
Budget
2010
Projected
Budget
2011
Projected
Budget
370,528
291,601
300,225
287,299
0
0
0
0
0
287,299
295,958
304.881
0
0
0
0
0
0
0
0
0
0
0
0
19,293
21,299
16,023
22,130
0
0
0
0
0
22,130
22,140
22,805
11,628
26,390
53,010
36,018
0
0
0
a
0
36,018
27,373
27,783
0
0
0
0
0
0
0
a
0
0
0
0
0
0
0
0
0
0
0
0
C
0
0
0
o
a
a
0
0
0
0
a
0
0
0
0
0
o
a
0
0
0
0
a
0
0
0
0
401,449
339,290
369,258
345,447
0
0
0
0
0
345,447
345,471
355,469
0
0
0
0
0
0
0
C
0
0
Q
Q
a
0
o
a
0
0
0
Q
0
0
0
0
C
0
0
0
0
0
0
Q
0
0
0
0
0
0
a
o
0
0
0
0
o
a
0
a
0
0
a
a
0
0
0
0
0
a
0
a
0
0
a
a
0
0
0
0
o
a
0
a
0
0
0
0
0
0
0
0
o
a
0
0
0
0
0
0
0
0
0
0
0
a
0
0
0
0
0
0
0
0
0
0
0
a
0
0
0
0
0
0
0
0
0
0
0
a
0
0
0
0
0
0
0
0
0
0
0
0
0
0
401,449
339,290
369,258
345,447
0
0
0
0
0
345,447
345,471
355,469
asp
Run Cate_ 212DI09 2:43 PM
Department:
CORPORATE SERVICES ADMINISTRATION
Expenditures
Salaries & Benefits
Long Term Oebt Charges
Materials & Supplies
Contracted Services
Rents & Financial Expenses
External Transfers
Taxation
Internal Transfers to Capital, Reserves, Library & Other
Sub Total - Expenditures
Revenues
Licenses & Permits
Fines & Penalties
Fees & Services
Miscellaneous
User Fees
Municipal
Taxation
Library
Grants
Contributions from Reserves & Reserve Funds
Sub Total - Revenues
Nett3udget
Town of Aurora
Operating Budget
2009
Draft 2
Council Meeting: February 2009
2008
2008
2009
2009
2008
2009
2009
2009
2009
2009
2010
2011
Actuais
Approved
Outlook
Starting
Non -
Mandatory
Growth
Enhance
Non-
Requested
Projected
Projected
Budget
Point
Recurring
Recurring
Budget
Budget
Budget
585,925
570,924
615,611
591,231
0
0
0
0
0
591,231
618,989
640,375
0
0
0
0
0
0
0
0
0
0
0
0
22,042
20,800
21,800
20,700
0
0
0
0
0
20,700
20,700
20,700
182,708
179,800
178,024
177,250
0
0
0
(4,000)
0
173,250
181,074
184,442
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
o
0
0
a
0
0
0
0
0
0
0
a
0
0
0
0
0
0
0
0
o
a
a
a
0
0
0
0
790,675
771,524
815,435
789,181
0
0
0
(4,000)
0
785,181
820,763
845,517
111,839
115,500
245,500
26,000
0
0
0
0
0
26,000
26,000
26,000
0
0
0
0
0
0
0
0
0
0
0
a
6,838
4,100
4,400
5,500
0
0
0
0
0
5,500
5,000
5,000
0
0
0
25,209
0
0
0
0
0
25,209
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
23,554
26,000
26,500
0
0
0
0
0
fl
0
0
C
142,231
145,600
276,400
56,709
0
0
0
0
0
56,709
31,000
31,000
648,444
625,924
539,035
732,472
0
0
0
4,000
0
728,472
789,763
814,517
'1
i"