Agenda - Special General Committee - 20071122i
AuRPRA
SPECIAL GENERAL
COMMITTEE
AGENDA
N0. 01-41
iNORSDAY,NOYEMBERYY,Y001
1:00 PM
COUNCIL CIIAMBERS
iuNOunwN vuL
PUBLIC RELEASE
19/11 /07
AumoitA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 07-47
Thursday, November 22, 2007
7:00 p.m.
Council Chambers
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the. Corporate Services Department be
approved.
III DELEGATIONS
(a) Ms Carol Walthers pg. D_2
Re: Leisure Services User Fees
(b) Mr John Molyneaux, Fire Chief — Central York Fire Services pg. D-1
Re: Item 1 — Draft 2008 Capital and Operating Budget - Central York
Fire Services
(c) Mr. Al Downey, Director of Leisure Services
Re: Review of the 2008 Operating Budget
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADJOURNMENT
General Committee Meeting No. 07-47 Page 2 of 2
Thursday, November 22, 2007
AGENDA ITEMS
1. Draft 2008 Capital and Operating Budget— Central York Fire Services pg. 1
2. Memorandum from the Director of Financial Services pg. 13
Re: Budget Questions
3. Draft 2008 Leisure Services Operating Budget - Replacement pages
(binder pages 161-162)
4. Draft 2008 Leisure Services Operating Budget
(binder pages 149-224)
5. Mr. Harold Sellers, Executive Director pg. 60
Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine For Life Adventure
Relay
SPECIAL GENERAL COMMITTEE - NOVEMBER 22, 2007
Delegation (a)
Ewart, Karen
From:
Ewart, Karen
Sent:
Nnvembe' 16. 200712:11 PM
To:
Cc:
Downey, AI
Subject:
RE: Aurora - Delegation Request Form
Thank you for your request - you will be placed on the agenda as a delegate. Should you
have any information you wish to have circulated to the Members of Council for the
meeting, please forward as soon as possible - we are distributing the agenda today for
November 22, 2007.
Karen Ewart
Administrative Co-ordinator/ Deputy Clerk
e-mail: kewart®e-aurora.ca
1 Municipal Drive, Box 1000.
Aurora, ON L4G 6J1
Tel:(905)727-1375 Fat 4222 Fax {905)726-4732
www.e-aurora.ca
We are a Character Community
Optimism Initiative Perseverance Respect Responsibility
Honesty Integrity Compassion Courage Inclusiveness Fairness
The information contained in this message is directed in confidence solely to the person
(a) named above and may not be otherwise distributed, copied or disclosed. The message
may contain information that is privileged, confidential and exempt from disclosure under
the Municipal Freedom of Information and Protection and Privacy Act. If you have received
this message in error, please notify the sender immediately advising of the error and
delete the message without making a copy. Thank you.
EmailAddress =
Town - Aurora
action '= Submit Your Request for Delegation Status
host = www. town.aurora.on.ca
Name = Carol Walthere
Meeting Date - November 22, 2007
Bus Phone =
HomePhone =
Sub'ect = Bud et - Leisure Services
GroupRenresented = Sport Aurora
Fax =
Purpose = Present information on the issue of increased User Fees.
D-7
SPECIAL GENERAL COMMITTEE - NOVEMBER 22, 2007
Panizza, Bob Delegation (b)
From:
Gutteridge, John
Sent:
Monday, November 12, 2007 12:05 PM
To:
Panizza, Bob; Sheardown, Laura; Rogers, John; Morris, Phyllis
Cc:
Wilson, Al; 'Grace Marsh'
Subject:
Fire Budget
Please Schedule the Fire Chief for presentation of Thursday Novemberaand at 7 p.m. to present his fire budget, he said
he would have his hand outs to me by Friday November 16,
Thanks
L. John Gutteridge
Director of Finance/Treasurer
Town of Aurora
905-727-3123 Ext. 4111
Aurora is a Character Community this month's attribute is PERSEVERANCE "I will not give up
when things get tough. I will stick to my goal and work hard to achieve it, despite
obstacles and challenges
PLEASE NOTE: Our email and web address have changed - the new email is jgutteridge@e-
aurora.ca - the new web is www.e-aurora.ca
The information contained in this message is directed in confidence solely to the person
(s) named above and may not be otherwise distributed, copied or disclosed. The message may
contain information that is privileged, confidential and exempt from disclosure under the
Municipal Freedom of Information and Protection and Privacy Act. If you have received this
message in error, please notify the sender immediately advising of the error and delete
the message without making a copy. Thank you.
D-2
SPE
COMMITTEE - NOVEMBER 22,
200 t.AGENDA ITEM #
CENTRAL YORK FIRE SERVICES
September 27, 2007
Fire Services Report 2007-18 (Revised)
To: Joint Council Committee
Origin: Fire Chief
Subject: 2008 Central York Fire Services Budget
RECOMMENDATIONS
THAT Fire Services Report 2007-18 dated September 27, 2007, be received for
information and the following recommendations be approved;
THAT the 2008 Central York Fire Services capital and operating budgets as
submitted be approved by the JCC,
AND THAT the capital and operating budgets as approved by JCC be forwarded, as
required by the Master Fire Service Plan, to the Town of Aurora for comment and to
the Town of Newmarket for inclusion during the 2008 budget process.
COMMENTS
Central York Fire Services submit an operating and capital budget for the consideration of
the Joint Council Committee each year. This report provides information to the JCC
relative to the operating and capital needs of the department for the year 2008.
Information is provided to the JCC regarding the budgetary needs of CYFS each year. This
report outlines the requirements for the year 2008.
This budget has been through the second round of administrative review. It will be subject
to further administrative review and minor changes may be made to some budget lines. It
is not likely that these administrative changes will have any major impact on the final
-1-
SPECIAL GENERAL COMMITTEE — NOVEMBER 22, 2007
Fire Services Report 2007-18
September 27, 2007
Page 2 of 2
budget numbers. The budget requests for 2008 .include increases where necessary to
cover increased utility and fuel costs.
The following describe the major drivers that will affect the 2008 CYFS budget.
Operating
1. Increase utility costs to reflect the increase in rates incurred during 2007 and
projected for 2008,
2. Cost relative to staff members moving through the ranks from Probationary
staff to 1st Class members,
3. An enhancement was submitted for the incremental cost of CYFS's share of a
computer aided dispatch and fire records management system. The impact
on the operating budget in 2008 is an increase in expenses of $60,000.
Richmond Hill has agreed to pick up the initial costs of the software and
setup.
• Capital
1. There is only one capital project for 2008. The replacement of the Platoon
Chiefs vehicle, budgeted at $67,000, is to be financed from the ARF (Asset
Replacement Fund).
CONSULTATION
This report was developed after consultation with. Bob Shelton, CAO, Dawn Schellenberg,
Senior Financial Analyst and Mike Mayes, Assistant Director.
IMPACT ON THE MASTER FIRE SERVICE PLAN
This report is consistent with the budgetary methods set out in the Master Fire Service
Plan.
BUDGET IMPACT
Financing for the operating items described above will be from the 2008 operating budget
and are included in the appropriate lines.
—2—
2007
SPECIAL GENERAL COMMITTEE — NOVEMBER 22,
CONTACT
John Molyneaux, Fire Chief 905 953 5129 ext 3001
:of
Ni,
Attachments
1.
2.
3.
4.
5.
2008line item operating budget
Central York Fire Services organizational chart
Enhancement worksheet
Capital acquisitlon summary
Questions submitted by Councillor Wilson and answers
Fire Services Report 2007-18
September 27, 2007
Page 2 of 2
—3—
SPECIAL GENERAL COMMITTEE - NOVEMBER 22, 2007.
Expenses
4011 Management Salaries
4021 Regular Salaries & Wages
4024 StandbylCallback
4025 Overtime
4026 Lisa Time Paid
4027 Provisional Pay
subtotal Regular Salaries&Wages
4031 Part Time & Casual Wages
4109 Direct Payroll Benefits
4216 Stationery & Office Supplies
4217 Photocopier Lease and Supplies
4219 Emergency Mgmt, Materials
4229 Janitorial Supplies
4232 Fuel for Vehicles
4261 Unlfarms, Clothing
4269 Misc.
4272 Vehicle Repaint & Maintenance
4273 Building Repairs & Maintenance
427E Equipment Repairs & Maintenance
4282 Property Insurance
4295 Renovations
4299 Capital Acquisitions
4303 Cell Phone
4311 Hydro
4321 Heat
4331 Water
4404 Consulting
4423 Insurance Claim Costs
4425 Education/Corporate Tuition
4461 Fire Alarm System
4462 Fire Prevention
4463 Fire Investigation
4464 Association Allowance
4465. Dispatch Service
4466 Wellness Program
4471 Mileage
4478 Conferences & Seminar Fees
4662 Contingency Account
4666 Vehicle Lease
4791 Clerical & Administrative S
5153 Human Resources & Payroll
4793 Payroll Support
5151 IT Support
5154 Legal Support
5161 Accounting Support
5157 Communications Support
5156 Purchasing Support
4911 Capital Financing
4922 Transfer to Reserve Fund
4931 Vehicle& Equlpment(VER)R
Revenues
7481 Fire Dept. Recoveries
7471 Misc. Charges
Tol(from) Reserves
NET EXPENDITURE
Newmarket's share
Aurom's share (4799)
CENTRAL YORK FIRE SERVICES
2008 OPERATING BUDGET
2006
2006
2007
2007
2007
2008
Increase
BUDGET
ACTUAL
BUDGET
Q3 actual
Q4 forecast
BUDGET
$
%
305,281
215,841
320,649
210,307
320,549
359,609
38,960
12.15%
8,407,156
8,440,536
8,706.357
5,515,381
8,706,357
8,987,366
281,009
3.23%
130,000
99,210
130,000
-
95,000
130100,0
-
0.00%
453,000
531,367
470,143
366,626
470,143
485,318
15,175
3.23%
375.270
348,418
388,970
2,252
388,970
401,451
12,481
- 3.21%
265,000
265,000
306,720
306,720
346,737
39,017
12.72%
9,630,426
- 9.684,520
10.002.190
6,884,259
9,967,190
10,349.872
347,682
3A8%
35,186
42,170
36.008
29.448
36,008
37,119
1,111
3.09%
2,586,803
2,689,039
2,683.080
1,693,019
2,683,080
2,783,510
100,430
3.74%
14,000
10,636
14,000
6.750
12,000
14,280
280
2.00%
3,000
3,651
4,000
2.305
4,000
4,080
60
2.00%
5,000
1,256
6,000
2,195
5,000
5,100
100
2,00%
13,000
14,867
15,OOD
9,888
13,000
15,300
300
2.00%
57,200
62,404
68,640
49,005
68,640
70,013
1,373
2.00%
113,000
114,817
116,39D
89,726
127,000
118,718
2,328
2.00%
3.500
3,911
3,500
3,029
3,500
3,620
120
3.43%
135,000
121,708
135,000
102,015
135,000
130,000
(5,000)
-3.70%
10,000
15,904
15,000
7,511
15,000
15,300
300
2.00%
105,000
127,291
105,000
96,911
120,000
115,000
10,000
9.52%
39,762
39,762
47.714
35.786
47,714
48,608
954
2.00%
Na
36,000
30,421
40,000
34,211
40,000
40,800
800
2.00%
15,300
15,300
Na
56,000
51,108
61,600
45.465
61,600
64,372
2,772
4.50%
50,400
34,808
65,440
27,117
55,440
57,935
2,495
4.50%
6,816
5,377
7.157
5,268
7,157
7,479
322
4.50%
23.477
38
Na
5,000
10,071
5,000
5,500
5.500
5,100
100
2.00%
30,000
25,893
33,600
28,139
33.600
34,272
672
2.00%
22,000
16.264
16,000
12,009
15,000
(15,000)
-100.00%
12,000
15,641
12,000
12,324
12,000
12.240
240
2.00%
2,400
4,675
2,400
2,400
2,448
48
2.00%
2,500
2,500
2,500
2,500
2,500
0.00%
240,000
249,676
262,500
131,410
262,500
327,750
85,250
24.86%
15,000
4,139
.15,00D
- 6,988
12,000
15,300
300
2.00%
161
1,000
1,000
1,020
20
2.00%
9,000
8,733
91000
9,828
9,000
9,180
180
2.00%
25,000
2,645
25,000
18,767
25,000
50,000
26,000
100.00%
56,000
49.924
59,640
40,709
59,640
59,640
-
0.00%
3.360
3,360
3,696
2,772
3,696
3.696
-
0.00%
174,701
174,701
173,045
129,784
173,045
170,321
(2,724)
-1.57%
71,635
71.635
94,444
70,833
94.444
92,958
(1,486)
-1.57%
196,047
196.047
214,105
160,679
214,105
220,334
6,229
2,91%
4,642
4,042
7,889
5,917
7,889
7.120
(709)
-9.76
20,243
20,243
12.987
9,740
12,987
14,343
1,366
10.44%
5,419
5.419
18,536
13,902
18,536
19.177
641
3.46%
11,613
11,613
14,407
10,805
14.407
29.220
14,813
102.82%
8,560
17.327
86,920
45,522
86,920
-
(86,920)
-100.00%
60,000
60,000
Na
284.009
284,009
354,122
265,592
1 354,122
1 377,4591
23,337
fi.59%
14,406,503
14.372,285
1 15,168,059
1 9,216,974
1 16,142,169
1 15,770,053
1 611,994
4.04%
(171,250)
(169,069)
(205,000)
(61.798)
(206,000)
(212,688)
(7,688)
3.75%
9,000
9S18
9,000
5,263
91000
9,338
338
3.76%
180,260
168387
214,000
57,061
914,000
999099
8026
3.76%
22,355
14,228,253
14,228,253
14,944,059
9,158,913
14.928,169
15,548,027
803,988
4,04%
9,625,377
9,625,377
9,032,189
5,535,647
9,022,685
S398,782
366.693
4.06%
4600,878
4,600876
5,911870
3,623,266
5,905,684
6,149,245
237,375
4.02%
14,22Q253
14226,253
14,944,059
9,158,913
1 14.928,169
15548027
603,968
1 4.04%
11115/2007
MC