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Agenda - Special General Committee - 20090131Council/Committee Secretary I-j"11 �.� :. . k -, J 1:P COMMITTEE AGENDA, NO.09-02 SATURDAY, JANUARY 31, 2009 9:00 A.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE January 23, 2009 AUIZQRA TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING AGENDA NO. 09-02 CAPITAL BUDGET Saturday, January 31, 2009 9:00 a.m. Council Chambers Mayor Morris in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. III DELEGATIONS (a) Mr. John Gutteridge 9:00 a.m. - 10:00 a.m. Director of Financial Services/Treasurer Re: Review of 2009 Capital Budget (b) Mr. Marco Ramunno 10:00 a.m. -10:30 a.m. Director of Planning and Development Services Re: Review of 2009 Capital Budget (c) Ms Lucille King 10:30 a.m. -11:30 a.m. Director of Corporate Services/Town Clerk Re: Review of 2009 Capital Budget (d) Mr. Neil Garbe 11:30 a.m. -12:00 p.m. Chief Administrative Officer Re: Review of 2009 Capital Budget Special General Committee Meeting No. 09-02 Capital Budget Saturday, January 31, 2009 Page 2 of 3 (e) Mr. Al Downey Director of Leisure Services Re: Review of 2009 Capital Budget (f) Mr. Ilmar Simanovskis Director of Public Works Re: Review of 2009 Capital Budget (g) Mr. John Gutteridge Director of Financial Services/Treasurer Re: 2009 Capital Budget IV CONSIDERATION OF ITEMS V ADJOURNMENT 1:00 p.m. — 2:15 p.m. 2:15 p.m. — 3:30 p.m. 3:30 p.m. — 4:00 p.m. Special General Committee Meeting No. 09-02 Capital Budget Saturday, January 31, 2009 Page 3 of 3 AGENDA ITEMS 1. 2009 Capital Budget pg. 1 2010 Capital Budget pg. 235 2011 Capital Budget pg. 237 Library Capital Budget pg. 239 RECOMMENDED: THAT the 2009, 2010, 2011 and Library Capital Budgets be received for information. SPECIAL GC - JANUARY 3ly 2009 " 2009 BUDGET- DRAFT I PROJECTED REVISED 2008 RESERVE AND RESERVE FUND STATEMENT 2007 2008 2008 2008 2008 Actual Actual Actual Actual Estimated - Closing Revenue Expenditures Interest Closing Discretionary Reserve Funds - Working Fund S1,110,635 $0 $0 $0 $1,110,635 Election $31,225 $45,000 $0 $1,647 $77,873 Future Legal S399,669 $0 $200,000 $9,194 $209,063 Zoning By-law Review, $37,023 $0 $0 $1,135 $38,158 Workers Compensation S365,435 $169,717 $38,308 $13,218 $510,062 Engineering $3,333,805 $473,164 - $32,446 $108,968 $3,883,491 Insurance $270,362 50 $26,054 $7,890 $252,198 Equipment - . Equipment/Reet $166,991 S53,098 $115,465 $4,163 $168,767 By-law 534,655 $8,000 $0 $1,185 $43,840 Phone -$38,124 $0 so $1,162 $39,293 Copier $9,087 $0 so $279 $9,366 By -Law Ticketing $9,283 $0 $0 $285 $9,558 Municipal Capital $2,230,774 $0 $592,213 $59,315 $1,697,877 Parks Rehabilitation ($194,319) 50 $0 ($9,358) ($21 Major Capital Repair $279,836 $2,257 $13,121 $8,413 $277,395 Winter Maintenance Fund $19,898 $0 $19,698 $0 $0 Development Revenue $24,551 $0 $0 S2,899 $97,460 Library General Capital $390,225 S50,000 $377,600 1 $69,567 Parks Master Plan $839,867 $0 $101,700 $24,191 $762,358 Compensation Contingency $0 s0 $0 Aurora Hydro Contingency $0 $o $0 Bayview/Wellington Laneway $14,016 $430 $14,446 Council Discretionary Reserve $1,232.323 $0 $0 $37,782 $1,270,105 Aurora Hydro Sale Investment Fund $32,308,780 $0 S620,000 $981.056 $32,660,636 Public Works infrastructure Management $513,037 $0 $0 $15,883 $533,919 Fire Services ($70,828) $59,112 $0 ($2,505) ($14,221) Multi Use Recreational Facility Reserve $0 _ $0 $0 so $0 Whitwell Donation $51,083 $50,000 80 $2,333 $103,416 Allowance for Bad Debt Reserve $519,000 - $7,956 $526,958 Fire Service Training Reserve $155,000 $55,872 $1,520 $100.647 Landscape Fee Reserve $299,534 $193,556 S97,597 $10,654 $408,147 Total Reserves S43,820,062 $1,777,914 $2,290,094 $1,296,843 .544,604.545 Obligatory Reserve Fund Arts and Culture $62,749 $12,500 $8,700 $1,952 - $68,531 Cash In Lieu -Parklands S6,714,682 $3,272,987 $48,720 $255,293 $10,194.242 Cash In Lieu - Parking $2,666 ($3,150) $0 $33 ($451) Water/Sewer $1,541,252 $1,442.742 $2,777.566 $29,857 $336.285 Annuity $39,444 $0 $0 $1,209 $40,553 Building Department $7,760,043 $1.818,409 $0 $63,441 $3,041,824 Corporate ($524,359) $281,630 $141,947 ($24,355) ($409,131) Fire $731,255 $418,230 $28.831 $1,178,316 Parks Dev. & Fac. ($1,688,408) $620,763 ($5466) ($7%198) ($1,235,377) Indoor Recreation ($706,549) $2,061,296 $1.515,396 ($39.026) ($202,175) Indoor Recreation Future Development ($327,45) $320,544 ($23,490) ($871,523) - Library $1,221,467 S370,188 $100,000 $41,591 $1,533.246 Public Works Admin $2,500.456 $335,378 $81,803 $2,917,835 Roads & Related $1,200,142 $1701,525 $771.563 $51,051 $2,181,136 Water/Sewer ($1,807,885) $917,224 $65,744 ($74,613) ($1,032,018) Sewer $715,515 $823,619 4230,720) S38,130 $1,808,987 Heron Annuity $47,372 $0 $2,000 S1,422 $46.794 Rallymore Pumping Sir, $74,926 $2,500 $0 $2,335 $79.751 Sayview Pumping Station $11,067 $2,500 $0 $378 $13.945 BrenMew Pumping Station so $0 $0 Church St. School $82,590 $0 $62,890 $1,271 $1,271 War Memorial $9,824 $0 $0 $Sol $10,125 Storm Sewers $1,041.276 $959,422 $450,305 $39,729 $1,590,123 Beaverton Reserve $148,477 $0 $63,390 $3.580 $85,668 Debt Deferral - Library Facility ($2,199,005) $0 $0 ($105.902) ($2,304,907) Sale of Municipal Lands ($ 428,372) $5,041 $0 ($68,712) ($1,492,044) Municipal Road Infrastructure Investment Fund $0 S2,363.526 $0 $36,232 $2,399,758 Federal Gas Tax $181,868 $652 575 $653,000 $5,569 $187,013 Total Obligatory Reserve Funds $6,904,307 $17,955,503 $5.767,098 S274,745 $20,782,139 Total Reserve and Reserve Funds $52,724,389 $19,736.717 $9,057,192 $1,571,387 $65,386,684 _ -11- SPECIAL GC - JANUARY 31, 2009 2009 BUDGET- DRAFT 1 SPECIAL GC - JANUARY 31, 2009 2009 BUDGET- DRAFT 1 PROJECTED REVISED 2009 RESERVE AND RESERVE FUND STATEMENT ' 2006 2009 20119 2009 2009 Estimated Budgeted Budgeted Closing - Closing- Revenue Expenditures Interest Balance Discretionary Reserve Funds Working Fund $1,110,635 $0 $0 $0 $1,110,635 Election $77,873 $45.000 $0 $1,255 $124,128 Future Legal $20$063 $0 $0 $5,152 $214,214 Zoning By-law Review $361158 $0 $0 $477 $38,535 Workers Compensation $510,052 $165,00D $40,000 $4,982 $640,044 Engineering $3,883,491 $0 $195,183 $41,063 $3,729,371 Insurance $252,198 $0 $26,500 $3,318 $229,015 Equipment Equlpmentilnest $108,767 $0 $108,767 S165 $166 By -Law $43,540 $8,000 $24,000 $446 $28,288 Phone $39,293 $0 $0 $491 $39,784 Copier $9,365 so $0 $117 $9,483 By -Law Ticketing $9,568 $0 $0 $120 $9,687 Municipal Capital $1,697,977 $0 $0 $21,318 $1 719,195 Parks Rehabilitation ($203,677) $0 $0 ($6,110) ($209,787) Major Capital Repair $277,395 11 $0 $3,693 $284,458 Winter Maintenance Fund $0 $0 $0 $254 $254 Development Revenue $97,480 $0 $0 $1,218 $98,678 Library General Capital $69,567 $50,000 $95,000 $969 $25,535 Parks Master Plan ' $762,358 $0 $0 $9,529 $771,867 Compensation Contingency $0 $0 $0 s0 $0 Aurom Hydro Contingency $0 $0 $0 so $0 BayviewiWellington Laneway $14,446 $4,400 $0 $264 $19,110 Council Discretionary Reserve $1,270,105 $15,876 $1,285,981 Aurora Hydro Sale Investment Fund $32,669,836 $0 $875,400 $898,979 $32,693,415 Public Works infrastructure Management $533,919 $0 $0 $6,674 $540,693 Fire Services (514.221) $0 $0 ($2,227) ($10,448). Multi Use Recreational Facility Reserve $0 $0 $0 $0 $0 Whliwell Donation $103,418}�;�y's�!{�ii'�I'.�°fil�.�P�l, e wn•1 n^ grzc $1,293 $104,708 Allowance for Bad Debt Reserve $526.956 - $526,956 Fire Service Training Reserve $100.647 - $100,647 Landscape Fee Reserve $406.147 $0 6113,097 $1,753 $294.803 Total Reserves $44,604,545 $275,770 $1,477,947 $1,011,055 $44,413,437 - - $0 $0 $0 $0 Obligatory Reserve Fund Arts and Culture $68.531 $2,500 $0 $824 $71,855 Cash In Lieu -Parklands $10.194,242 $1.370,000 $2,312,158 $102.324 $9,360,408 Cash In Lieu - Parking ($451) $34 ($416) Water/sewer $$36,285 $1,452,965 S1,886.532 $3.575 ($93,707) Annuity $40,553 $0 $0 $508 $41,161 Building Department $3,041,894 $o $26,948 $15.741 $3,030,687 Development Charges' Corporate. ($409,131) $167,526 $319,000 ($19,393) ($579;998) Fire $1,178,316 $232,024 $0 $14,250 $1.424,591 Parks Dev. & Paid. ($1,235,377) $436,025 $2.976.059 ($85,728) ($3,851,149) Indoor Recreation ($202,175) $1,677,380 $1,515,896 1$31,502) ($72,194) Indoor Recreation Future Development ($671,523) $0 $320,544 ($24,954) ($1,017,021) Library $1,633,246 $303,526 $100,000 $19.479 $1,768,251 Public Works Admin $2,917,635 $186,130 $504,000 $32,973 $2,532,738 Roads & Related $2,181,135 $841,631 $442.745 $16,158 $2,598,180 Water/Sewer ($1032,018) $473,879 $45,000 ($42.358) ($645,497) Sewer $1.808,987 $438,135 $0. $16,555 $2,263,677 Heron Annuity $46,794 $0 52,000 $572 $45,366 Badymore Pumping Stir. $79,761 $2,500 $0 $1,013 $83,274 Bayview Pumping Station $13,945 $2,500 $0 $190 $15,535 Brentview Pumping Station $0 $2,50D $0 $47 $2.547 Church St. School $1,271 $0 $0 - $16 $1,286 War Memorial - $10,125 $0 $0 $127 $10,252 Stomi, Sewers $1,590,123 $959.250 $1,345,468 $19,937 $1,223,641 Beavertop Reserve $88,658 $0 $0 $1,913 $90,581 Debt Deferral - Library Facility (S2,304,907) $0 $0 ($69,147) ($2.374,054) Sale of Municipal Lands - ($1,492,044) $0 $0 (S44,915) ($1,536,958) Municipal Road Infrastructure Investment Fund $2,390,758 $0 $1,716,413 ($10 728) $672,617 Federal Gas Tax $187,013 $1,035,152 $1,271,851 $858 ($48,828) Total Obligatory Reserve Funds $20,782,139 $9,589,624 $14,734,624 ($79,630) $16,507,509 Total Reserve and Reserve Funds $66,386.684 $9,865,394 $16,262.571 $931,439 $59,920,946 SPECIAL GC - JANUARY 315 2009 2009 BUDGET- DRAFT 1 -18-