Agenda - Special General Committee - 20070111q¢,Au . "rsr P, A
SPECIAL GENERAL
COMMITTEE
AGENDA
N0.07-05
TNURSDAY, JANUARY 11, 2007
7:00 P.M.
CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
08/01/07
AUp,.oKA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING
AGENDA
NO. 07-05
Thursday, January 11, 2007
7:00 p.m.
Mayor Morris in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
111 DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2007 Capital Budget
b) Mr. Michael Bender, Vice -Chair, Aurora Community Arboretum
Re: 2007 Capital Budget
c) Ms Rebecca Beaton
Re: 2007 Capital Budget
IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
V ADJOURNMENT
Special General Committee Meeting No. 07-05
Thursday, January 11, 2007
Page 2 of 2
AGENDA ITEM
1. Memorandum from the Director of Financial Services
Re: 2007-2010 Capital Program
THAT the memorandum from the Director of Financial Services
regarding the 2007-2010 Capital Program be received for information.
2. Memorandum from the Director of Financial Services
Re: Capital Project Scoring
RECOMMENDED:
THAT the memorandum from the Director of Financial Services
regarding the Capital Project Scoring be received for information.
Town of Aurora 2007 Capital Budget
(material previously distributed on December 19, 2006)
RECOMMENDED:
THAT the Town of Aurora 2007 Capital Budget be received for
information.
SPECIAL GENERAL COMMITTEE JANUARY 11, 2007 Delegation (b)
Panizza, Bob
From:
Irene Clement
Sent:
Friday, January 05, 2007 4:44 PM
To:
Panizza, Bob
Cc:
Gordon Barnes; Mike Bender; I Clement
Subject:
Arboretum request for delegate status
Dear Mr Panizza,
The Aurora Community Arboretum (ACA) is requesting Delegate status at the Thursday, January 11, 2007,
Council meeting, to address the 2007 Capital plan as it pertains to the Arboretum. If for any reason this date is not
available, we would request the earliest following date to present.
I will be out of town next week, so the Arboretum representative who will speak is Mr Micheal Bender, Vice -Chair
of ACA. or Mr Gordon Barnes, who is a Director of ACA.
Could you please confirm our request and copy all on your response.
Thank you very much,
Irene Clement
Chair, Aurora Community Arboretum
D - 1
SPECIAL GENERAL COMMITTEE JANUARY 11, 2007
Delegation (c)
Panizza, Bob
From: Rebecca Beaton
Sent: Sunday, January 07, 2007 7:52 AM
To: Panizza, Bob
Subject: Delegation Request- Thursday Jan. 11, 2007.
Mr. Panizza,
I am requesting delegation status at the Special GC meeting scheduled for Thursday January 11, 2007.
Sincerely,
Rebecca Beaton
Do You Yahoo!?
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D-2
SPECIAL GENERAL COMMITTEE JANUARY 11, 2007
Memo
At the January 4 meeting, Council was presented the 2007 through 2010 Capital Program
The Capital Program has been presented as a separate budget as it is our belief that it should be looked at
as a distinct part of the Budget. We do recognize that in the end, the amount that will be committed to
Capital will have impact on the Tax Levy for the Town. It is important for Council to realize that there
is a large need for capital spending as identified in the Capital Asset Management Plan that was
presented in March of 2006.
Ultimately we would like to see Council make a commitment to increase capital spending by increasing
the levy specifically for the Capital Budget. Any increase will be a start in recognizing that the Town of
Aurora needs to address Capital Asset Management.
As regards to the process, your management team developed a scoring criteria to help Council rank the
projects in order of importance to the municipality considering the decision Council has made to develop
a Capital strategy for the Town. We hope this will help in your deliberations however, we remind
Council that this is your budget and the information provided is only a guideline.
It would be our hope that at the end of the Capital Budget Discussions Council would pass a resolution
adopting a Capital Plan in principal to be blended with the Operating Budget to determine the 2007
Levy.
fl
L. Joh Gutteridge
LJG/sm
—1—
SPECIAL GENERAL COMMITTEE JANUARY 11, 2007
ffu_ • tlre
To:
Mayor and Couneil
From:
L. John Gutteridge,
Date::Jan
9/07 ,
Re
Capital Project Scoring
Please find attached the list of 2007 Capital Projects with the scoring for the individual criteria for each project
We are sending this as a memo at the request of Council. The scoring was developed for internal purposes to help
develop a method to rank Capital Projects in a corporate fashion as opposed to departmentally. There was
significant debate and discussion in both developing the criteria and in the actual ranking of the projects.
Individually one could look at a project and obtain either a higher or lower score than has been identified. The
reason for this is until you work with the process and develop consistency in interpretation of the criteria when
comparing project to project, the development of scores could vary greatly. When your management team started
the scoring process, we agreed that the first 10 would be re -scored after we completed the process as we
recognized that we would have to develop a consistent interpretation of the criteria. When we were at the end of
the process, it was remarkable how close we all were in scoring individual projects. This was a direct result of
consistency in interpretation. When we went back to review the first ten, a number of the initial projects changed.
The most important element to the process is that it was developed in house as a tool to help rank projects on a
corporate basis to. This is to be used as an administrative tool to put some rational to the order in which project
ranked in the municipality. The Capital Budget is Council's budget. The ranking are not the deciding factor for
approval of capital programs, Council makes that decision. We are hopeful that the process we have developed
will be of assistance to Council during your deliberation.
We believe that should the individual scoring be shared this will shift the focus from the approval of the Capital
Program to debating if an individual project should rank higher in an individual scoring area.
L. John'
LJG/sm
—2—
SPECIAL GENERAL COMMITTEE JANUARY 11, 2007
TOWN OF AURORA
2007
Summary of Projects -Sorted by Priority Scoring
support
Page Score Project Project Name Department Approved Related to Addresses
No. ID Legal Health& To. Growh Ext... I Impact oo Impact an S.M.. Council
Obligation Safety Programs Related Funding Deferral Operation Leval. Direction Total
- 1
100
72068
ARC Debt Repayment
Leisure Services .
2
79
31049
Design for Engineering Services Projects
Public Works _
3C.
78
42030
2007 Storm. Headwall Reconstruction
Public Works
4
72
31035
Recon. of Aurora Heights, Laurentide, Illingworth
Public Works
'5:.:
72
31037
_.
Reconstruction of Knowles Or. and Morning Cr.
...
. Public Works '
6
72
31068
2008 Reconstruction of Allaura Boulevard
Public Works
: 7 -.
72 -.
31069-
2008 Reconstruction'- N portion of Engelhard Dnv, Public Works
8
72
31070
Reconstruction -Scolding Dr, &Navan Cr.- 2008
Public Works
'9<`:
72.
-31071
Reconstruction- Hawthorne Lane-2008 ::
Publia.Works
10
70
73040
Kylemore Bridge Construction
Leisure Services
11
69
- 31029
Reconstruction Project* 2006
Public Works
12
69
43034
2007 George & Harriman New Waterman Crossir Public Works
13
67
43029
Structural Watermain Relining Program ::'Public
Works,
14
67
43030
2007 Water System Rehabilitation Programs
Public Works
15
67
43036
2007 Wastewater System Rehabilitation Program.
PubliGWork;
16
60
31034
Wellington East Sidewalk f Bikeway
Public Works
17
'59
42022.
Wastewater Infrastructure Rehabilitation Program Public Works-';
18
59
73076
Pricing Policy Update
Leisure Services
19
58
42034
Implementation of Ph. 2.of SWM Facility Remedia Public Works
20
58
73032
On Line Pond Removal
Leisure Services
21
56'.81001
Growth- Related Studies.:
`Planning.- ,.
22
55
81004
Update of the Zoning By-law
Planning
23.'
55
12002--:Accessibility
Committee
Corporate Service
24
53
4202B-
Drainage Easement -35 Glass Dr.
Public Works
25'
62.
34211
2007 Snow Storage Site Selection & Construction
Public Works ^.
26
52
42902
2007 Supply of Green Bins for SSO Program
Public Works
.27-.
52
r72043
Theatre Aurora Capital Improvements ..
` Leisure. Services.
26
50
14036
IT Security Audit
Corporate Service
29'..
-50:'.
72069
Town' Hall Generator :-':
Leisure Services--
30
49
31039
Dunning Avenue Bus Loop Reconstruction
Public Works
31.
49
72058
Fitness Centre Expansion -
CelsureS.ervices'i
32
48
73060
Replace Lambert Willson Walkway Lights & Poles Leisure Services
33 -
47
73075
Master Plan Review..
Leisure Services:
34
43
42036
Infrastructure Management System 2007
Public Works
35
43
73063
Mountain Bike Courses'
'-Leisure Services::.'
36
41
34212
.
2007 Works Yard Roof Repairs
Leisure Services
37
41
73003
Parkland Acquisition
Leisure' Services:''
38
41
73058
Ada Johnson Park Construction
Leisure Services
39
41 '
- 73061
Sallymore Trail Connection -:
Leisure Services-
40
40
31060
Northeast Quadrant Traffic Calming Plan Impleme Public Works
41
39
14027.
Water Meter Reading. Equipment Replacement.-
Corporate Service
42
39
31040
2007 Vandorf Sideroad Surface Treatment
Public Works
43
39
71001.,
Half Ton Pick-up Truck
- Fleet Managemen
44
39
71011
Ball Diamond Groomer
Fleet Managemen
45
39.
71023.'
Aurora Recreation Complex Truck
` Fleet Managemen
46
39
73066
Boston Park Playground Replacement
Leisure Services
47�
39
': 73069
ShoppardsBush 'Sports Field
Leisure :Services l.
48
38
14023
Computer Roam Redesign - Phase 1
Corporate Service
49'
38
'' 14025
Business Continuance Plan
Corporate Service
50
38
14028
Risk Assessment of Satellite Locations
Corporate Service
51=_
36
:.72053
Upright Lifl:.
- Leisure Servicese
52
36
73004
Former Hydro Building Renovation
Leisure Services
53
35:
1414018
IT Security Policy Development
Corporate Service
54
34
73036
Lambert Willson Park, driveway repaving
Leisure Services
55.
34'
73079
Machell Park Parking Lot ;. ..
'Leisure Services
56
33
14021
Online Payments
Corporate Service
57
33
73074
Wellington Street East Urban Design Features/ LI Leisure.SerAces':
58
32
71034
Wide Area Mower Unit
Fleet Managemen
59
31
12006
Marketing Strategy Consultant
GAO'.-
60
31
14024
Computer Hardware
Corporate Service
61
31
71024
Town. Hall Truck
Fleet Managemen
62
31
72055
Energy Management and Conservation Building
R Leisure Services
63
31
73034.
Norm Weller Tennis Court Resurfacing
, Leisure Services
64
31
73044
McMahon Park Tennis Court Resurfacing
Leisure Services
65
31
73059.
Trail Connection - Bennville Crescent
Leisure Services
66
30
72059
Church Street School Renovations
Leisure Services
67
30
73043
Aurora War Memorial upgrades. -
Leisure Services
68
29
14013
Network Intrusion Protection System
Corporate Service
69
29
14016
Software -
- Corporate Service
�giBU
g�fai rArt0S�1R'6�i%'41@�a '
70
29
14030
Capital Asset Management System
Financial Services
71
29`
31046
2007 John West Way- Bridge Repairs
*: Public Works
72
29
34136
2007 Replacement of Sewer Flusher (932)
Fleet Managemen
73
29
-34137
2007 Replacement of Combination Plow (#28):
_-. Fleet Managemen
74
29
34138
2007 Replacement of Backhoe (#41)
Fleet Managemen
75
29
34143
Small Equipment Replacement -Public Works.
Fleet Managemen
25
1
t
1
20
15
10
8
7
s
5
4
100
25
10
15
5
8
_
7
6
3
0
79
25
20
_.
15
0
a
7
3
0
0
70
25
10
15
0
6
7
6
3
0
72
25
10
15
0
e
7
6
3
o
72
25
10
15
0
6
7
6
3
0
72
25
10
10
5
6
7
6
3
0
72
25
10
15
0
5
7
5
3
0
72
25
10
ifi
0
5
7
6
3
0
72
15
10
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10
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7
0
5
0
70
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10
15
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0
7
3
3
0
69
25
10
10
0
a
7
6
3
0
69
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10
10
0
a
5
5
3
0
67
25
10
10
0
0
5
5
3
0
67
25
10
10
0
0
5
6
3
0
67
5
10
15
10
6
7
0
5
0
60
15
to
10
0
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7
6
3
0
59
25
0
15
5
0
5
6
3
0
59
15
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15
5
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7
3
5
0
5B
25
0
15
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0
5
3
0
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58
15
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8
5
3
0
0
55
15
0
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8
7
3
3
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55
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7
3
5
0
56
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3
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53
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5
6
3
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52
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0
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7
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52
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0
16
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3
6
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52
26
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5
0
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0
60
15
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0
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0
5
0
50
25
10
0
0
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3
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4
49
0
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5
6
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49
0
20
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48
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3
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39
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4
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29
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3
8
5
0
29
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5
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29
2007 Capital Budget summary -can 1 - December 19, 2006
-3-
SPECIAL GENERAL COMMITTEE JANUARY 11, 2007
TOWN OF AURORA
2007
Summary of Projects -Sorted by Priority Scoring
Supper
Pogo Score Project Project Name Department Approved Related to Addresses
No. ID Legal Health& Tovm Orowlh Exlernal Impact on Impact an service council
Obligation Safely Programs Related Funding Deferral Operation Levels Direction Total
76
29
3421C
2007 Liquid Salt Brine Storage Tanks
Public Works
77
29
-43041
Evaluation of Sewer &Water Reserves
Public Works:.
78
29
71015
Replacement of 1 Ton Crew Cab Truck
Fleet Management
79
29
71016-
Replace Brush Chipper
Fleet Management
80
29
71017
Small Equipment Replacement- Parks
Fleet Management
81
29
71 D19
Small Equipment Replacement- Leisure Services Fleet Management
82
29
71021
Replace Utility Tractor
Fleet Management
83
29
71028
Mower Unit 217 Replacement
Fleet Management
84
,
29
71029
1 Ton Truck Replacement 1995 Unit 203
Fleet Management
-.85-.
29
'71031-
1996 Half Ton Truck. Replacement Unit 204-;:
Fleet Management
86
29
71033
Backhoe Loader
Fleet Management
87-:
29
72027
Pefch House RanovalionfRelocation
Leiaure5ervices'
88
28
13009
Risk Review of Town Buildings
Corporate Services
f89=:
28
31044-�
2007 Sidewalk Reconstruction - Centre St.& CathPublic Works
90
28
73033
Aurora Community Arboretum Phase 1 of 10
Leisure Services
91'
27
14014
Envelope Stuffing Machine '�. .=..
Financial Services
92
27
43035
2007 ICI Water Meter Reading Program
Public Works
93
27
73035
Town Hall phase 3 Repaying of Parking Lot"
Leisure Services --
94
26
12001
Resident Satisfaction Measurement
CAD
95
26
12004'
Governance Review
CAD
96
26
14026
Evergreening (Computer Equipment Replacement Corporate Service:
97
26
14035
Document Management Software -
Corporate Service:
98
26
34112
2007 - Fleet Maintenance Review
Fleet Management
99
25,
31021
Venal Sideroad Landscaping(Bayview to Indus]
Public Works'
100
24
7205B
ARC - Table&Chairs
Leisure Services
101
23
12003
Employee Survey <,
CAO'.
102
23
12005
Council Team Building
CAD
103
23
13007
Highway 404NVellington Street East Landmark
En CAO -:
104
23
14022
Office Redesign - First Floor
Financial Services
105
22
34213
- Works Yard Building Renovations
Public Works
106
21
72045
H2O Treatment Plant - Aurora Recreation Comple: Leisure Services
107
21 .
72049-.:
Aurora Family Leisure Complex Aquatics Lockers' Leisure Services .
108
21
73018
Billings Well Landscape Project
Leisure Services
109
20 °.
13010
Appraisal of.Town Buildings-.
Corporate Service:
110
19
14019
MIS Strategic Plan
Corporate Service,
111.
18
-31042.
Glass Drive Sidewalk
Public Works
112
18
31043
Old Yonne Street Sidewalk Extension
Public Works
113
1B
---42503'
2007Supply One Additional. Blue Box per Househ Public Works,,
114
17
72067
Town Hall Skylight Re -Glazing
Leisure Services
115
- 17-
73001.
Potential Land Purchases
-- Leisure Servvices.=
116
16
72061
ACC Sound System
Leisure Services
117
16
72065'.
Victoria Hall Roof
Leisure Services
118
14
72060
Town Hall Board Room & Council Chambers- Chi Leisure Services
119
14
72054
Aurora Community Centre Ice Plant Automation
S. Leisure Services'
120
13
14020
Wireless Connectivity
Corporate Service,
121
13
'72057.
Seniors Centre. -Road Sign.
_ Leisure .Services'
122
13
73031
Lions Park Rehabilitation
Leisure Services
123
11
73070
r Yonge Street South Landscape Feature.-i
'- Leisure Services.
124
9
73065
Park Entrance Plaques
Leisure Services
125
8
72044
Seniors Centre -Awning:
Leisure Servicesf
126
6
72060
Seniors Centre - Stairs from back deck
Leisure Services
29
29
29
29
29
29
29
29
29
29
29
29
28
28
2B
27
27
27
26
26
26
26
2e
25
24
23
23
23
23
22
21
21
21
=0
19
Ill
18
18
17
17
16
18
14
14
13
13
13
11
9
6
a
2007 Copilot Budget Summary- Dmfl 1- December 19, 2000
-4-
r
ADDITIONAL ITEMS TABLED
FOR SPECIAL GENERAL COMMITTEE MEETING
Thursday, January 11, 2007
Delegation d) — Robert & Patricia Farillo
Re: Proposed Use(s) of Vacant Hydro Building
Memorandum from the Director of Financial Services
Re: Background Reports
Revised Summary of Capital Projects
Revised Capital Budget - Analysis By Project - #72068 ARC Debt
Repayment — pg. 1
Revised Capital Budget - Analysis By Project - # 12002 Accessibility
Committee - pg. 23
New Capital Budget — Analysis By Project - #72031 — Council Office
space and Lounge Improvements