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Agenda - Special General Committee - 20051215SPECIAL GENERAL COMMITFEE AGENDA 2006 OPERATING BUDGETIST DRAFT BUDGET 2nd DRAFT N0.05-28 TNURSDAY, DECEMBER 15, 2005 6:00 P.M. COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 14/12/05 TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING 2006 - 2008 Capital Plan - Draft 2 and 2006 - 2008 Operating Budget - Draft 1 AGENDA NO. 05-28 Thursday, December 15, 2005 6:00 p.m. Council Chambers Mayor Jones in the Chair. I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OFAGENDA RECOMMENDED: THAT the content of the Agenda as previously distributed by staff be approved as presented. III DELEGATIONS Special General Committee Meeting No. 05-28 Page 2 Thursday, December 15, 2005 IV ITEMS REQUIRING SEPARATE DISCUSSION 1. TR05-039 – 2006 Capital Budget (pg. 1a) RE: 2nd Draft – 2006-2008 Capital Plan and Memorandum from the Director of Financial Services/Treasurer Re: 1st Draft - 2006-2008 Operating Budget Plan with Additions (Revisions to various pages of the proposed 2006 Operating Budget) RECOMMENDED: THAT report TR05-39 be received and referred to the 2006 Budget. NOTE: To view a complete copy of the 2nd Draft – 2006-2008 Capital and 1st Draft – 2006-2008 Operating Budget Plan, please visit our website www.e-aurora.ca or visit the Aurora Public Library or the Town Hall during business hours. 2. Correspondence from Mr. Stephen Granger, resident (pg. 83) Re: 2006 Feedback for Review by Town of Aurora RECOMMENDED: THAT the correspondence be received for information. V ADJOURNMENT SPECIAL GENERAL COMMITTEE — BUDGET — DECEMBER 15, 2005 ---------------------------------------- LGEN1)1TEP3 _A TOWN OF AURORA Special General Committee REPORT No. TR05-039 SUBJECT: 2006 Capital Budget FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: December 14, 2006 RECOMMENDATIONS THAT report no. TR05-39 be received and referred to the 2006 Budget. BACKGROUND Please find attached replacement pages for your budget book. These changes all revolve around the capital program. As discussed at our last budget meeting we identified that if we did all of the Capital Projects as put forward by the Directors it would result in some of our reserves being in such a deficit that we would be unable to recover. As a result we have deleted a number of the Capital Projects and deferred them to 2007. On the new pages we are providing the Capital Projects that are on the white sheets are the projects we are recommending. The projects on the yellow sheets are the projects we are recommending be deferred to 2007. Please review the Capital Projects, if the budget gets passed with these projects in the budget we will be preceding with this work immediately upon approval of the budget. Page one and two of the hand out is the summary sheet of the capital program, the projects in the shaded section are the projects that are being deleted from the 2006 budget and referred to the 2007 budget. The total of the projects being recommended in the 2006 budget amount to $10,412,283.00. I A SPECIAL GENERAL COMMITTEE — BUDGET — DECEMBER 15, 2005 December 15, 2005 - 2 - Report No. TR05-039 A report on capital and the impact on Reserves and Reserve Funds will be presented at the meeting on December 15, 2006. COMMENTS OPTIONS FINANCIAL IMPLICATIONS CONCLUSIONS LINK TO STRATEGIC PLAN Goal "A" — To Maintain a Well Managed and Fiscally Responsible Municipality. ATTACHMENTS Revised Capital Budget PRE -SUBMISSION REVIEW Reviewed by: SMT Committee December 7, 2006 Prepared by: L. John Gutteridge, Director of Finance/Treasurer Joh Gutteridge ` Director of Finance/Treasurer Ext- 4111 CAPITAL PLANTON06ALMN {DRAFT 21 CAPITAL FORECAST -- 2006 SUMMARY BY DEPARTMENTAL RANKING 0epartmenlal Other Reserve Ranking Project Description Project ID Gross Cost Financing Reserves Funds Administration Corporate 1 By-law Enforcement Vehicle - Buy out 13002 10,000 10,000 2 Management System - Website 13006 30.000 30,000 3 Promotional "Lure" Folders & Community Profile 13004 20,000 20,000 4 Town Entry Signage 13005 20,000 20,000 5 Downtown Commercial District Signage 13003 30,000 30,000 6 Highway 404/Wellington Street East Landmark Entrance Featu 13007 80,000 80,000 Total - Corporate 190,000 80,000 110,000 0 Treasury 1 Financing - Fire Pumpers (2) 14011 400,000 400,000 2 Financial System Replacement 14002 40,000 40,000 3 Information Technology 14005 200,000 200,000 Total - Treasury 640,000 0 640,000 0 Total -Administration 830000 80,000 750,000 0 Works 2006 Projects 1 Reconstruction, Project # 2, 2005 31020 43,000 18,000 25,000 2 New Fuel Pumps 34206 10,000 3,000 7,000 3 Wellington East Sidewalk / Bikeway 31034 1,533,000 153,300 1,379,700 4 REPLACEMENT OF TWO PICK UP TRUCKS 34119 80,000 5,000 55,000 5 Reconstruction Project #2, 2006 31030 1,298,000 756,000 542,000 6 REPLACEMENT OF DUMP TRUCKISNOW PLOW 34115 190,000 20,000 - 170,000 7 Reconstruction Project #1, 2006 31029 1,800,000 930,000 870,000 8 WORK'S YARD BUILDING RENOVATIONS 34209 60,000 25,000 35,000 9 Street Light Operating & Maintenance Study 34703 75,000 75,000 10 Contract Administration and Inspection 31028 71,783 71,783 11 REPLACEMENT OF 1 TON DUMP TRUCK (#17) 34120 80,000 8,000 72,000 12 Video Surveillance System 34208 20,000 15,000 5,000 6,240,783 1,962,083 415,000 2,863,700 Total- Works 5,265,783 1,964,583 415,000 2,888,200 Storm Sewer 2006 Projects Infrastructure Management System 42013 150,000 150,000 WASTEWATER INFRAS REHAB PROGRAM 42022 260,000 250,000 SWM Facility Retrofits - NW-1 and NC-2 42023 600,000 600,000 Sediment Removal from SWM facilities 42024 100,000 100,000 Total - Storm Sewer 1,100,000 0 0 1 100,000 Water 2006 Projects STRUCTURAL WATERMAIN RELINING - COMRIF PROGRM 43029 350,000 350,000 Mainline Valve Rehab & Exercising 43024 50,000 50,000 Cathodic Watermain Protection 43023 50,000 50,000 WATER SERVICE BOX REHABILITATION 43026 50,000 50,000 Total -Water 500,000 0 0 500,000 Leisure 2006 Projects 1 ACC Ice Surface and Dasher Board Replacement 72042 450,000 450,000 1 Town Hall Security System 72039 50,000 50,000 1 Installation of Security Monitoring Devices -Aurora Rec Compk 72046 25,000 25,000 1 Aurora Central Library Security System 72041 25,000 25,000 2 2b Buffer/Future Wildlife Park Edge Planting 73072 247,000 247,000 1 Aurora Leisure Complex Fitness Move 72047 237,000 237,000 1 Aurora Leisure Complex Pool Filter Tank 71025 32,000 32,000, -1- FIIe:S:\Treasury\F05 Budgets &Estimates\2006 Budget\capital 06 ranking-D2.xls Date:14112/2005 CAPITAL PLAWONNALRON {DRAFT 21 CAPITAL FORECAST -- 2006 SUMMARY BY DEPARTMENTAL RANKING Departmental Other Reserve Ranking Project Description Proect ID Gross Cost Financing Reserves Funds 8 1 Leisure Complex - exterior restoration 72023 12,000 12,000 9 1 ACC 1 Auditorium / Kitchen Up -grade 72018 23,000 23,000 10 1 Theatre Aurora Capital Improvements 72043 30,000 30,000 11 1 Roller Shades Town Hall 72040 30,000 30,000 12 1 Installation of a Fire Supression System - Church St. School 72048 109,000 109,000 1 2 Sheppards Bush Sports Field 73069 650,000 65,000 585,000 2 2 Trail Connection St Johns to Newmarket 73068 260,000 10,300 - 239,700 3 2 Machell Park Playground Replacement 73067 75,000 75,000 4 2 Backhoe Loader 71033 145,000 8,000 137,000 5 2 Cenotaph Fencing Replacement 73064 20,000 20,000 2,410,000 330,300 1,126,000 963,700 Total - Leisure 4,664 000 464,800 1,791,800 2,417,400 Library Operations 2006 Projects Collection Development - Growth Related 77001 50,000 50,000 Library Information System 77003 11,500 11,500 Systems Development 77004 20.000 20,000 Self Check -Out Service 77008 60,000 60,000 Strategic Directions 77009 25,000 25,000 Digital Micrographic Scanner- Printer 77006 15,000 15,000 Total - Library Operations 181,500 0 131,500 50,000 Planning Growth - Related Studies 81001 150,000 150,000 Total - Planning 150,000 0 0 150,000 Grand Total 12,691,283 2,499,383 3,088,300 7 103,600 Capital Projects for200610,412,283 2,372,383 2,422,500 6,617,400 -- deferred to 2007 2 279 000 127,000 665,800 1,486,200 12,691,283 2,499,383 3,088,300 7,103,600 -2- FIIe:S:\Treasury\F05 Budgets &Estimates\2006 Budget\capital 06 ranking-D2.xls Date:1411212005 Project ID : Project Name Department: Service ! Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT on Pa a No: 13002 3y-law Enforcement Vehicle - Buy out Administration Cor orate 2006 Yes Equipment - Other 10,000 10,000 { Total Estimated Expenditures 10,00o to,o0o E Estimated Fnancmg MunicipalCapital 1( Total Estimated Fnan 10 000 � —3— Project ID : Project Name Department: Service / Program: Year of Initiation : Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 13006 Management System - Website Administration Cor orate 2006 No Purchase of content managment system modules to increase the functionality, interactivity and efficiency of the Town's website. Additional website functionality will affect efficiencies in several areas of the corporation including; increased parking revenue, decreased staff processing time of parking tickets; decreased staff processing time on program registrations and decreased telephone inquiries. Stakeholders will enjoy increased levels in the areas of program registration, parking ticket, tax and water billing payment methods and options, special event information, job and resume posting options as well as subscriber newsletter option. Modules to be purchased and customized include: - On-line payments (parking tickets, water and taxes) $7.600 - On-line Registration / payment $7,500 - Interactive Community Calendar $4,500 - Newsletter $1.000 -Job Posting $4,500 - On-line Discussion Formums / Polling $5,000 moo" �` s Descrrp�ron �U6� Von, Estimated Expenditures Equipment - Other 30 000 30,000 1 Total Estimated Expenditures 30,000 30,000_ Estimated Fnancmgmwmm t { Municipal Capital a 30,000 30,000 , Reserves ; 3Q000 000 30 Total Estimated Financing 30,0001 30,0001 -4- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name: Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 13004 Promotional "Lure" Folders & Community Profile Administration Cor orate 2006 No Economic Development: To update the existing economic development promotional/marketing folders to incorporate the Town's new logo and tagline, as well as new projects under construction or imminent such as the State Farm Head Office and the Whitwell Development The updated folders will replace the supply currently being used by the Economic development Division, which is now at a low level and will need to be reprinted. The Community Profile, which was lasted updated by Planning Department staff in late 1999, is an important component of the materials included in the folder. Utilized by the Economic Development Division as the key communications tool for promoting the Town of Aurora locally, nationally and internationally to potential business investors. Staff believes that producing a cohesive and professional marketing document is critical in promoting the message about the benefits of locating a business in Aurora. Incorporating the new logo and tagline is essential in communicating a consistent brand through the folder. The Community Profile is an important information document that augments the functionality of the folder and marketing materials. Both materials need to be updated in order to cohesively provide a single promotional message to the investment community. The Community Profile document will support and augment recently produced publications already included in the marketing folder. Estimated Reserves Total Estimated -5- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 13005 Town Entry Signage Department: lAdministration Service / Program lCorporate Year of Initiation 12006 Flexible: I Yes .Lt��170.�= Economic Development: To update various entry signs to the Town of Aurora with the new logo and tagline. Consistency in communicating the Town's new brand and marketing message. Also, improve the visual impact of Town signage upon entering the community. There are a number of Town entrance signs that are outdated and require new graphics and Information. Two signs of are particular interest to Town staff. The first is the'Welcome to Aurora' sign on the east side of Yonge Street, south of Edward Street. The panels on this sign should be updated to reflect the Town's new logo and tagline, as well as from a colour perspective. A second sign is that indicating the Town Hall location, at the corner of Wellington Street E. and John West Way. This sign should also be upgraded with the new logo and tagline. A third location Is at the south end of the Town, at Industrial Parkway S. and Yonge Street. Staff has been approach by GO Transit to work with the Town to put logos on the CN rail bridge that crosses Yonge Street. These plans have been in the works for some time but will now be revised with the new logo and tagline, This is a very strategic location for a welcome to the community sign opportunity. S Total Estimated Financing Municipal -Capital 20,00- 20,000 ; 000 Project ID : Proj act Name: Department: Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT 13003 Downtown Commercial District Signage Administration Cor orate 2006 Yes Economic Development: To erect 3 downtown commercial district signs to assist in creating distinct retail/commercial districts in the downtown area along Yonge Street Each sign would have a specific heritage district name and have a separate panel to advertise upcoming events/celebrations within that area. Assist local merchants with Yonge Street addresses to increase their profile and recognition based on District identity. Will allow customers (pedestrians/motorist) to more easily determine a businesses' location on Yonge Street and within the downtown. Will help distinguish the downtown commercial core from other areas through themed signage. This initiative was included in the Actions/Initiatives contained in the approved 2003 Economic Development Strategy. Temed signage in the downtown that is associated with this retail/commercial area will create distinct districts that can be profiled. Merchants in the downtown core require additional assistance from the Town as other areas in Aurora develop as new retail/commercial destination points (i.e., Bayview Ave.). Estimated Financing Municipal,Capdal ,.__ 30,OOD -7- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: t3007 Highway 404/Wellington Street East Landmark Entrance Feature Department: lAdministration Service / Program lCorporate Year of Initiation 12006 Flexible: Yes To design and construct a landmark entrance feature in the Highway 404 and Wellington St E. Location to demarcate the easterly gateway to the Town. The feature should incorporate the Town's new logo and tagline and welcome visitors into the community. It would also frame the eastern face of the community from the Highway announcing the prominence of the Town of Aurora. Funding for this item has already been secured by Town staff through a contribution from Whitwell/First Professional Developments. The Economic Development Division has been given carriage of this project by the CAO and a working staff team will be organized shortly in order to undertake the project Increase the marketing and promotion of the Town through a visual landmark feature. It will help distinguish the prominence of the Town Iand promote the Town's emerging urban edge to passing motorists. This initiative was included in the approved 2003 Economic Development Strategy in the section addressing the Town's image. Although developments such as State Farm and First professional will eventually alter the character of this eastern edge of Aurora, landscaping and design schemes such as a landmark are necessary to prioritize and implement corridor upgrading. Estimated Expenditures Contracts 80,000 80,000: ; Total Estimated Expenditures 80,00o so 000 Estimated inancm. .:..... .�...,... ..... .. .,..... ... E Contnbutions from Developers _ 80 000 80 000 Total Estimated ME Project ID : Project Name CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 14011 financing - Fire Pumpers (2) Department: lAdministration Service / Program ITreasury Year of Initiation 12006 Flexible: I Yes of 2 new Fire provide the Town of Aurora's share - pumpers. of two (2) new pumpers for the Fire Department. 000 Estimated Financing _ Fire Services Capital „ 400'00p i 400 0001 _i. _... .... __ ..,. CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT 14002 =financial System Replacement Department: lAdministration Service / Program ITreasury Year of Initiation 12006 Flexible: I Yes To acquire the purchasing module for the Vadim system. This was scheduled for 2006 and is needed to improve efficiencies in purchasing and the corporation. Will improve the Purchasing operation and provide and maintain history for improving unit pricing. There is an annual cost for software support however if we do not automate we will have to hire an additional staff for the purchasing department Automates the purchasing process for the Town. Estimated -10- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT 14005 nformation Technology Department: lAdministration Service / Program ITreasury Year of Initiation 12006 Flexible: I Yes Program: MIS — Continuation of the corporate -wide initiative to upgrade network information technology. Advances in information technology continue to support and enhance the efficiency of business processes on a corporate -wide basis. Server Evergreening $10,000; Additional Servers Required to Support New Applications $20,000; Network Security Enhancements 11,000; CCTV monitoring for remote sites via DVR device $10,000; Evergreening PC Replacement $45,000; Printer Replacement $15,000; Large format scanner/plotter GIS/PW $25,000; LCD Projector $8,000; License increases - Adobe Illustrator, Writer, Distiller, Quark Express, ArcView, MS Project, Visual Studio $11,000; Class - $11,000, Microsoft Annualized Licensing $20,000, Tablet Acquisition $14,000. Estimated Expenditures Equipment - Other 1 800,000 200 000 200,000; 200,000 200,000; Total Estimated Expenditures ! 800,0001 200,0001 200,000 200,000200,000' � I Intimated Financing ( ; Munic al Capdal ,_.. _ §29,999! , 200,000, 200,000 200,000' 200,000' Total Estimated Financing 1 800.0001 200.0001 200.000E 200.0001 200.0001. -11- CAPITAL PLAN 2006-2009 {DRAFT 2) TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a Nc: 31020 Reconstruction, Project # 2, 2005 Department: Works Service 1 Program : Works Year of Initiation 12005 Flexible: I Yes 's-�q ',3'�4--v,ts.T.v' x. :53..:.�+-r..�"a.�m,.:_� 4 a �yS� �� 4e�-✓-'w�"--= Program: Roads — Reconstruction of Fairway Drive from Murray Drive to Stoddart Drive, Eldon Crescent, Glenview Drive, and east end of Devlin Place. To provide funding for the reconstruction of the roadways, watermain, and sewer infrastructure. The lessen maintenance Costs for roadworks and underground infrastructure as per the costs contained in the 10-Year Capital Plan. These portions of these four streets that are being reconstructed are proposed to be tendered as part of one larger contract rather than separate smaller contracts, in order to achieve economies of scale. Only the oldest portion of Devlin Place, adjacent to Murray Drive, is being reconstructed. ---.erg =. RbEMEMM MEMO Des iptJon _ _ Pro[ocfion==QQ�OQ� 20Q8= 7Q6Q Estimated Expenditures I Contracts 43,0001 43,000 Total Estimated Expenditures 43,000j 43,0001 Estimated Financing Contribution from General 18 000# 18 000 Other Financing 18,000 18 000 Storm Sewers 25 000 25 000 ate d —12— Project ID: Project Name Department: Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 34206 Jew Fuel Pumps Works Works 2006 Yes Program: Equipment —To replace existing 30 year old fuel pumps at Work Yard. Additional $10K requested for 2006 as per recommendations from Fleet Management Study. - Increased Safety and Fuel Delivery System - Decrease non-compliance issues with Fuel Handling Regulations Existing gas and diesel fuel pumps at 9 Scanlon Crt, have reached their useable service life and have been experiencing increased breakdowns. Continuous uninterupted fuel delivery is vital for all Public Works, Parks, Liesure and Fire Services operations. Estimated Expenditures Equipment Other f 10,000 0,000 Total Estimated Expenditures I 10.00010.000 Estimated Fnancing I Municipal Capital 3,000 3,000 Reserves 3 000 3,900= Storm Sewers ., w _.._ . _..- ... ....... 4 000 4,000 i Water & Sewer _ , _ _ ,. 3,000 .^ „ _ 3 000 Reserve Funds 7 000 7 000 Total Estimated Financina 1 110.0001 10.000f I -13- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Proj act Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 31034 Wellington East Sidewalk / Bikeway Department: lWorks Service / Program lWorks Year of Initiation 12006 Flexible: Yes To provide funding for the construction of Sidewalk/Bikewa between Bayview Avenue and the new Recreation Centre. on Wellington Street East This project is included in the Town's DC By-law, and will result in the extension of pedestrian and cycling facilities and streetlights east of Bayview Avenue along Wellington Street to serve development in the 2B area out to the new Recreation Centre. These facilities will be extended east to Leslie Street in the future. Expenditures Contracts 1,533,000j 1,533,000; ! Total Estimated Expenditures ( 1,533,OOmi 1,533.000 Estimated Financing _ _ - Other „Grants _._ 153,300I ,. _ 153 300 379 700 3 Reserve Funds 1,379,700 1,379,700 700 t i Develo ment Char es 1 1 79,700j Total Estimated Fnancinq 1 1.533.0001 1.533.0001 I —14— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 34119 REPLACEMENT OF TWO PICK UP TRUCKS Department: Works Service / Program: lWorks Year of Initiation 12006 Flexible: Yes To replace two current 1995 pick up trucks (No. 3 & 5) with a new units, in keeping with Fleet Management Replacement Program. Increase cost effectiveness and overall public presence by replacing aging high maintenance and unsightly equipment with new fuel efficient modern vehicles. Decrease maintenace requirements and vehicle down time, as well as reduce liability by eliminating potential vehicle failure on public roadways. There are two current Public Works pick up trucks that have now reached their usefull and cost effective service life and have been scheduled for replacement as part of the Fleet Replacement Program. One unit is used by the mechanical staff to service equipment on the road and to pick up parts, and the other one by roads/traffic staff for general roads related maintenace activities. These vehicles are not an addition to the fleet, rather just replacements. ant- Other Estimated Estimated Financing Sale of Equipment _ _5 8 Other Financing ; 5,0 Public Works Equipment Estimated -15- Project ID : Project Name CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 31030 Department: Works Service / Program lWorks Year of Initiation 12006 Flexible: Yes N 4 Program: Roads - Reconstruction of Hill Drive. To provide funding for the reconstruction of the roasway,watermain, and sewer infrastructure. i Estimated Financing -m Contribution from General 1273 Other Grants 628 7 Storm Sewers Water & Sewer 27 000 I _ 27 D00 15 000 515,000 -16- Project ID : Project Name Department: Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PRW ECT 34115 REPLACEMENT OF DUMP TRUCK/SNOW PLOW Works Works 2006 Yes To replace a current 1988 dump truck/snow plow (No. 23) with a new unit, in accordance with Fleet Management Replacement Program. Increase cost effectiveness to the Town by replacing an aging, high maintenance unit with a new modern vehicle with liquid de-icing capabilities. Decrease maintenace requirements and A current 1988 model dump truck/snow plow has now reached it's usefull and cost effective service life and has been scheduled for replacement as part of the Fleet Replacement Program. This new unit will have the industry standard liquid de-icing capabilities in keeping with the Town's Salt Management Plan. Not an addition to the fleet.... Replacement. �=_ —��_ •.�,_�=�-.i��,_PRt7JE�T,G=�`RN�s�- ��FI _lvlt�G_ �' =-="��m.____�,. - Ak DesCr pti�i�._. _ P iectron008 q0> 0. Qa w m Estimated' ..---- ..;..... _ . ...._.....,. _.__.........._ .. u_ _.... Equipment - Other 190,000 190,0001 , Total Estimated Expenditures 190,0001 190,000 ; Estimated Financing Sale of Equipment _ . 20 000 20,000 j Other FinancinR 20 000 20 0001 Public Works Equipment _ . 170 000 170 090 Reserves 170,000 170,000 Total Estimated Financing I 190,000, 190,0001 I -17- Project ID: Project Name Department: Service 1 Program Year of Initiation : Flexible: CAPITAL PLAN 2006-2009 {DRAFT 2} TOWN OF AURORA CAPITAL BUDGET' - ANALYSIS BY PROJECT 31029 Reconstruction Project #1, 2006 Works Works 2006 Yes Roads - Reconstruction of Mark Street, Oak Court, Cedar Crescent, and Birch Court To provide funding for the reconstruction of the roadways, watermains, and sewer infrastructure The reconstruction of this infrastructure Estimated Financing Contribution from General Other Fa inncing_ maintenance i _Finn nnn f - 9: 000 930 000 30{ _ 9,000 930,00,0 t 27,00 27 000 843,0 843 000 -18- CAPITAL PLAN 2006-2009 {DRAFT 21 11 &1TAT 1 Z Kola0111 7_1 Project ID : Project Name Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 34209 WORK'S YARD BUILDING RENOVATIONS Works Works 2006 Yes APR Jam' D�.^t�illP N 1013 2A IN= provide updated facilities at 9 use staff. The current washroom facilities used by Public Works field staff is over 25 years old and requires replacement of aging plumbing fixtures and showers, as well as the overall structural improvement of the facility. "Y _ _:�"'�-' _� l?Ri:;?�J C�ts()S7►N�'�AwID�Fi a � -� f-� �� ~--�� =�- =Ib 0.., �=OR ben rpUo� PFo ectiii 20Q6 I Q008 200 Intimated Expenditures � Contrails 180,000 60,000! 60.0001 60,000 E Total Estimated6rpenditures 180,000 60000 60,0001 60000j Estimated Financmg mm Municipal Capital. _ , _, .w ,. __ 75 000� . 25 0001 ,. , 25. 000 ! 25 000 Reserves 75r000' 25r000 25r000E 25�000€ Storm Sewers , „ 30,000 10. 000 <<, ,___ 10,000 10 0001 ....._.,.w _ „ Water &Sewer _._.._ ....... 75 000 ..,.. ..... 25 000 _. , m._ 25,000 25,000 G . _,. Rese...rve Funds 105,000 35,000 35 000 35,000� Total Estimated Financing I 18o,0001 60 000 1 60,0001 60,000, -1 9- CAPITAL PLAN 2006-2009 {DRAFT 2} TOWN OF AURORA Project ID : Project Name CAPITAL BUDGE' - ANALYSIS BY PROJECT F34-703 Street Light Operating & Maintenance Study Department: Works Service I Program Works Year of Initiation Flexible: Yes MPil' TO optimize and review maintenance operations of street lighting infrastructure to ensure ESA co WEBB provide account of maintenance with respect to system costs and practices. billings. Estimated Financing — _ Municipal gapital 75.000 76-09-0t - ated —20— Project ID: Project Name Department: Service i Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT 31028 'ontract Administration and Inspection Works Works 2005 Yes Salaries/benefits for Public Works Engineering staff to be assigned to 2006 and subsequent years' Capital Works Projects for Construction Inspection/Contract Administration. Fulltime Salaries 251,9471 59 819 62,419 64,0541 65,655 _...._,_,_ W . ,....,_._...,. - - _...____.._ _....._ Employee Benefits 50 3901 11 964 12,4841 12,8111 13,131 Total Estimated Expenditures 1 3023-471 71.7831 749031 76.865E 78.786 Estimated Financing ; m Contribution from General , „ , ._ w... 302 337 71,783174 903 76 8651„ 78 7 _,_-_.__i Total Estimated Financing 1 302.3371 71.M1 74.003i 76.8651 78.7861 -21- CAPITAL PLAN 2006-2009 {DRAFT 2) TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT 34120 Department: Works Service / Program lWorks Year of Initiation 12006 Flexible: Yes To replace a current 1995 -1 ton dump truck (No. 17) with a new unit in keeping with Fleet Management Replacement Program. Increase cost effectiveness and overall public presence by replacing an aging high maintenance and unsightly piece of equipment with a new modern vehicle. Decrease maintenace requirements and vehicle down time, as well as reduce liability by eliminating potential vehicle failure on public roadways. The current 1 ton dump truck (#17) is used by Public Works for general road maintenance related activities such as pot hole repairs, and has now reached it's usefull and cost effective service life. In keeping with the Fleet Replacement Program, this vehicle is now scheduled for replacement.This vehicle is not an addition to the fleet, rather lust a replacement. Equipment - Other 80,000 80,000I Total Estimated Expenditures I ao.000 so.000? I Estimated Financing Sale of Egwpment ._., Other Financmg Reserves -22- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT 34208 Adeo Surveillance System Department: lWorks Service / Program 1works Year of Initiation 12006 Flexible: 1yes - -''`. To provide 24 hour yard security to discourage illegal after hours dumping of hazardous materials, facility break ins and equipment vandalism. Increase performance because staff will not have to spend the required time and cost to properly dispose of the illegally dumped materials. Decrease liability to the Town. 1-�� TiQNS[�IIS�HLL<G�iTS'Z ,�—�� -=�v'"•�-� .:��"��" Increased incidents of illegal public drop off of hazardous materials at the gates to the Public Works Yard, as well as break ins and trespassing have now warranted the need for a 24 hour CCTV survaillance system to discourage such activities and help protect the Town with respect to public liability potential M.O.E. fines for illegal materials re s Total Estimated Expenditures I 2a.0001 20.0001 I i i Estimated Fnancmg Municipal Capital ,_, 15�0C Reserves 75 dt Total Estimated —23— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: . 34505 Traffic Calming Department: lWorks Service 1 Program : Works Year of Initiation : 2006 Flexible: I Yes PROJECT DESCRIPTION PURPOSE: Program: Roads -To provide funding fro the installation of Traffic Calming measures. PERFORMANCEIACTIVITY MEASURES: INCREASE 1 (DECREASE) Increase in residents' satisfaction. Increase in safety on roads where traffic calming measures are installed. EXPLANATIONSIHIGHLIG HTS: Staff is currently processing requests for traffic calming for several streets, and anticipate that a number of streets will be approved for the installation of traffic calming measures in 2006 and subsequent years. Description Estimated Expenditures PROJECT COSTING AND FINANCING Tota I 2006 12007 12008 12009 Contracts 100,000 25,000 25,000 25,000 25,000 Total Estimated Expenditures 100,000 25,000 25,000 25,000 25,000 Estimated Financing Contribution from General 10,000 2,5C0 2,500 2,500 2,500 Other Financing 10,000 2,500 2,500 2,500 2,500 Development Charges 90,000 22,500 22,500 22,500 22,500 Reserve Funds 90,000 22,500 22,500 22,500 22,500 Total Estimated Financing 100,000 25,000 25,000 25,000 25,000 -24- CAPITAL PLAN 2006-2009 {DRAFT 2} TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 42013 Infrastructure Management System Department: IStorm Sewer Service / Program I Storm Sewer Year of Initiation 12005 Flexible: Yes Program: Sewer/Water — To continue to develop the infrastructure management plan which will assist in the long-range maintenance and capital budgeting program for public infrastructure. -Allow the department to be more proactive in maintenance and rehabilitation of infrastructure systems - Increase life cycle - Decrease future maintenance costs and potential liability to Town - Increase customer satisfaction This is an ongoing project encompassing the Department's long term infrastructure management initiatives including projects and programs such as MIDS, GIS, InfraPave, inventory information collection, and development of proactive new policies and programs. A reduction in funding for this account will result in the Public Works Department having to curtail projects whose ' goal is decreased operational costs and increased performance. Estim Estimated Financing _ ' Water & Sewer 500 000, 150,000 150,0001 150,000 1 150,000 -25- CAPITAL PLAN 2006-2009 {DRAFT 21 If U0yTPkr01WrM1_1T9TZV Project ID : Project Name : Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 42022 WASTEWATER INFRAS REHAB PROGRAM Storm Sewer Storm Sewer 200E Yes Program: Storm Sewer —To collect and analyze condition data for the Town's sanitary sewer infrastructure, to provide the background information necessary for the creation of an overall Sanitary Sewer Maintenance/Rehabilitation Plan. Essential step in the creation of a long range rehabilitation/maintenance program to ensure the integrity of the Town's sanitary sewer infrastructure, which will result in a reduction in the reactive approach to infrastructure maintenance, and decreased potential liability to Town. This is a continuation of a current program which utilize sewer video cameras and in -place point repair trenchless technologies to provide staff with better knowledge of the existing condition and maintenance requirements for the Town's wastewater collection infrastructure. The results of this project are intended to provide real time analysis capabilities to project an overall Wastewater Maintenance and Rehabilitation Program. The program is concentrated within the older sections of Town and will move to the newer sections over a number of years. nw FRSI' T;t:OSTING /N FIIANCF(G ; - . aW Estimated Expenditures Contracts 1 1,200,000 250000i 300,000 300,000; 350,000 Total Estimated Expenditures I 1,200,000 250,0001 300,0001 300,0001 350,0001 Estimated Financing . ._.._ 350,000 1Afa4ar R Rawar � ! 1.200.000 250.000 � � 300,000 300,0061 ! ated -26- CAPITAL PLAN 2006-2009 {DRAFT 2) TOWN OF AURORA Project ID : Project Name : Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 42023 SWM Facility Retrofits - NW-1 and NC-2 Storm Sewer Storm Sewer 2006 Yes To provide funding for the upgrade of the Stormwater Management facilities located at McKinley Gate/St John's Sideroad (NW-1) and in Atkinson Park (NC-2). The purpose is to upgrade these facilities from being strictly quantity control facilities to ones that improve the quality of stormwater passing through them. This project was brought to Council's attention via Report PW 2004-11. That report dealt with the award of the contract for the upgrade of the Kennedy Street West/Deerhorn Crescent SWM facility and also with the initiation of the Class EA and Detail Design for these facilities. -27- Project ID : Project Name CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 42024 iediment Removal from SWM facilities Department. Istorm Sewer Service / Program I Storm Sewer Year of Initiation 12006 Flexible: Yes PRJEG) DERIF.f1Ngffi To provide funding for the removal of sediment from v accumulated sediment will improve By design sediment accumulates in "wet' SWM facilities, and needs to be removed periodically. The facilities to be cleaned, including volume and classification of the sediment to be removed, will be confirmed through the SWM Facility Remediation Study. Contracts ated res Estimated Financing I Storm Sewers 100 000 100,000 Reserve Funds 100,0001 100,0001 Total Estimated Financing 1 100.000i 100.000E ! 1 E W CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: Project ID 143029 Project Name : STRUCTURAL WATERMAIN RELINING - COMRIF PROGRAM Department: Water Service / Program : Water Year of Initiation 12006 Flexible: 1yes To provide funding for the Town's share of the COMRIF subsidy program to structurally reline various castiron watermains in Town, as detailed in Council Report PW05-024. As part of the application for subsidy, the structural relining of cast iron watermains had been declared as the Town's highest priority project, with 1/3rd proj act funding to be allocated from the Water & Sewer Reserve, if successful. The rehabilitation of aging cast iron watermains will prevent main breaks, service disruptions and will improve customer satisfaction. Potential liability claims and contamination of drinking water An application had been submitted by the Town to a federal subsidy funding program for infrastructure projects (COMRIF), the project submitted as the highest priority was the structural relining of various cast iron watermains in Town that are prone to failure. A total project valve of $1 million had been submitted and if successful, the Town's portion of the funding is 1/3rd the value of the project.Structural watermain relining is a new unintrusive trenchless method. Estimated Expenditures Contracts 36050,000; 350,000t Total Estimated Expenditures t 350,000i 350,000 Estimated Financing A,, Water &Sewer 350 000 350 000; _ _ _.., , Reserve Funds 350.Og0 „ 350,000€ -29- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT 43024 Department: lWater Service / Program: lWater Year of Initiation 12005 Flexible: Yes Program: Water —To identify, rehabilitate and exercise existing main line water valves to ensure their ability to close and isolate certain watermains if required. - Increased customer satisfaction. - Reduction in the reactive approach to underground situations. - Decreased potential liability to Town. a 4 � y A number of main line water valves throughout the Town are potentially inoperable due to their age and lack of operation. Failure in the ability to use these valves during emergencies such as a watermain break will lengthen the time required to repair the watermain and may result in liability to the Town. This is a continuation of a current program that requires staff to be proactive in the identification of defective valves and their replacement/rehabilitation. Contracts i 2000001 50,000i 50,000) 50,000iE 50,000 Total Estimated Expenditures 200,0001 50,000 SO,000j 50,000€ 50,000 i�i -11 Estimated Financtn I r Water Water &Sewer Sewer9 00= 50 000'I 50000 50,000! e 50,000 Ikeerve 200,0 001 50 000? 50,000 50 000' 50 000 Total Estimated Rnancina 200.000! 50.000 50.000! 50.000 50.000 -30- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGEr - ANALYSIS BY PROJECT Pa a No: 43023 'athodic Watermain Protection Department : lWater Service / Program IWater Year of Initiation 12005 Flexible: Yes 58 b,t�QJE TAESCRIO7 # —To provide metallic Deferring, reducing, or eliminating this program may result in both customer inconvenience and increased liability claims to the Town due to watermain breaks. This preventative program involves the installation of "sacrificial" anodes attached to specific watermains and fittings and the application of a Denso mastic product thereby directing the corrosive forces toward the anode and away from the water infrastructure.This is a continuation of the current program, and also encompasses the Investigation of the watermain's current condition, and subsequent rehabilitation. Estimated Expenditures I Contracts 200,000 50,000! 50,0001 50,000 50,000' Total Estimated Expenditures ; 200,000' 50,000! 50,0001 50,00611 so,000 I Estimated Financing Water & Sewer 200,000' 500001 60,00011 50,0001 50,000 Reserve Funds i 200,000 50,0001 50,0001 50,000 50,000; Total Estimated Fnancinci 3 200.0001 50.0001 50.0001 50.000 50,000i —31— Project ID : Project Name Department: Service I Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 43026 Water Water 2006 Yes To rehabilitate existing water service shut off valve so that private water services can be shut off during emergency water repairs. Deferring, reducing or eliminating this program may result in both customer inconvenience and increased liability claims to the Town due to the inability to shut off the water service. Decrease basement flooding risk. This is an ongoing annual program to help capture and ultimately ensure that every water service valve fronting a home is fully functional and capable of Isolating the water flow in the event of a service request or emergency.New unintrusive hydrovac excavation and keyhole replacement technology minimizes the surface damage that had been typically associated with traditional open cut excavation practices. -32- Project ID: Project Name Department: Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No' 72042 ACC Ice Surface and Dasher Board Replacement Leisure Leisure 2006 Yes ��.=fn _ _ _—k�,- _--�-P4tOJ� hI�ES ►fiQN�-� � -:-x -, . �. _ �— a.:, Decrease risk of down time and interference with rink users. Replacement of main floor refrigeration circulation lines as a result of aging and numerous brine leaks that have plagued the refrigeration system with increasing frequency over the past two seasons. The original brine circulation tubes have been in service for 37 seasons and have begun to deteriorate resulting in numerous leaks underneath the concrete floor surface. These leaks have been detected and successfully repaired, however they are recurring more frequently now and will most likely continue to do so in the future. This situation, if left unattended could at some point result in ongoing expenses associated with localized repairs and interruptions in ice users schedules. In addtion replacement of the dasher board system and glass is also necessary and recommended at this time as these components are in constant need of repair and the current dasher board and glass system must be removed to perform the work woth refrigeration system. Estimated Expenditures Contracts I 450,000j 450,0001 Total Estimated Expenditures a5o oao 450,000 Estimated Financm MalorCapdalReairs 450000 45000_0 Reserves 450,000 450,0001 Total Estimated Financing 4%000 450,0001 } —33— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID: Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 72039 Town Hall Security System Department : Leisure Service / Program : Leisure Year of Initiation 12006 Flexible: Yes —sel - -PL�OJ�G� valuable assets at Town 7CP Ifs tGH tam I - MEN To secure and protect valuble human and physical assets, property and information at Town Hall it is imperative to perform security upgrades to the following: 1) Security Card Access System 2) Digitally Recorded Close Circuit TV (CCTV) 3) Panic buttons and hardware at select locations in Town Hall. The existing card reader system (readers and panels) are now becoming obsolete and difficult to service. Equipment and components, in particular at the control panel, must be replaced as random malfunctions are occuring with component failures. Digitally recorded Close Circuit Television and panic buttons at select areas in Town Hall will provide an additional dimension of security for staff, patrons and residents. Estimated Financing Mator Capital,Repairs __ 50 000 50 000 Reserves 50,000 50 000 . E -34- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Proj act Name Department: Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT 72046 Installation of Security Monitoring Devices - Aurora Rec Complex Leisure Leisure 2006 Yes ��r"PCTDESClttP Q EZ-4 =_ secure the Aurora Recreation Complex and protect property an To keep property and assets safe and mitigate the potential for vandalism it is recommended that close circuit television and motion detection devices be installed at select locations at the Aurora Recreation Complex including: The pool deck, streetscape, Ice area entrances and service bay. Leisure Services Equipment -35- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT 72041 4urora Central Library Security System Department: Leisure Service / Program : Leisure Year of Initiation 12006 Flexible: Yes Central Library for patrons To improve security for staff and patrons at the Aurora Central Library staff recommend the installation of digitally recorded Close Circuit Television (CCTV) in select and critical public locations in the interior and exterior of the Library. Additionally staff recommends the expansion of security card readers for high traffic staff service halls within the Library. Estimated Expenditures Estimate -36- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 73072 2b Buffer /Future Wildlife Park Edge Planting Department: Leisure Service / Program : Leisure Year of Initiation 12006 Flexible: Yes — _ `MM � — P120 7 D SG 3lP bt =:sue - establish buffer along the entire edge of the future Wildlife Park in the 2b development area. To increase vegitative buffers to the future wildlife park edges. To decrease impacts associted with urban development in close proximity to the future Wildlife Park. To To impliment buffer plantings associated with the futrure Urban Wildlife Park in the 2b development area along the west edge of the park,Buffer plantings were recommended in the environmental background studies associted with this area and funds have been collected from the developers group for this purpose. The Town is working closely with LSRCA in the implimentaion of the planting works. Estimated Rnancmg Contributions from Developers 247 Total Estimated Financincl ] 247.0001 247.0W I { -37- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Project ID: Project Name . Department : Service / Program Year of Initiation Flexible: - Expand servce for programs Pa a No: 72047 Aurora Leisure Complex Fitness Move Leisure Leisure 2006 Yes With the movement of the childrens programs to the new Recreation Complex the activity rooms at the Leisure Complex will be open for the expansion of the fitness centre into this area. The wood flooring In the current fitness centre will be moved to the activity rooms for instructional fitness classes. The wood flooring in the fitness area will be replaced with rubberized sport flooring to accomodate further gym and cardio expansion. In addition work to the structure in the current activity area at the Leisure Complex will be required for this project (wall and kitchen removal and re -finishing). =r - �Descrr--A Estimated Expenditures Estimated . w Egwpment Other 87 000 87,000 Contracts 150,000 150,000 . ~ , TotalEstimatedExpenditures 237,000 237,000 Estimated Fnancmg I Mqq ic ipaI 0apda1 150 000 150,000' _ .w Leisure Services Egulpmenty L __ 87 000 ._...._ _ ._.. ,._w. _ . . , .. 87,000(. [ w ....._ . Reserves 237,000 237,000 Total Estimated Financing 237,00 237,0001 9 E Im Project ID : Project Name CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT 71025 Department: Leisure Service / Program: Leisure Year of Initiation 12006 Flexible: I Yes Maintain pool filtration standards at the Aurora Leisure Complex. F The original pool filtration tank at the Aurora Leisure Complex will need to be replaced as rust has effected the structural integrity of the tank. Estimated Financmg Leisure Services Equipment 32,000 32,01 —39— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 72023 Leisure Complex - exterior restoration Department : Leisure Service l Program : Leisure Year of Initiation 12006 Flexible: I Yes NO 0P120JG`IE5C�1QI>.. Program: Facilities —To restore deteriorated weather seals and to prevent further deterioration of masonry block walls. To decrease the potential for further damage to the exterior structure of the masonry walls To increase life span of the Leisure Complex Building To decrease the risk of further deterioration to the building fabric and additional and increased restoration expenses. Deterioration of masonry block wall above the main entrance to the Leisure Complex has occurred as a result of humidity absorbsion originating in the cold side of the building. This situation has resulted in cracking of the mortar joints which allows water to move freely into the building. Staff has concluded through a detailed review with the aid of a building consultant that the problem can be permanently solved by applying a metal cladding and an insulation barrier in this particular location. In addition, there is also a need to re -caulk a number of windows, control joints and repainting all exposed exterior steel surfaces. Fstrmated Financing ......_.. _ _....._... Major Capital Repairs Reserves 12 1 12 000 12 000 12.0001 12.0001 CAPITAL PLAN 2006-2009 {DRAFT 2) TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 72018 %CC 1 Auditorium I Kitchen Up -grade Department: Leisure Service / Program : Leisure Year of Initiation 12006 Flexible: I Yes Progam: Facilities —To upgrade original wall finishes, lighting and countertops in ACC1 Auditorium and Kitchen. ncrease for functions in the auditorium. To continue with the capital restoration work In the ACC1 building auditorium and kitchen areas. These areas are still clad in the original wall coverings. The kitchen wall coverings and counter tops, all of which have deteriorated to a point that they have become unsightly and as a result the auditorium has become underused for private events and functions. Upgrades in the year 2004 Included new flooring, curtains and windows as well as some minor painting, The above renovations will complete the upgrades necessary to restore the Auditorium for continued and enhanced usage. Estimated Financing Mator Capital Repairs -41- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No. 72043 theatre Aurora Capital Improvements Department: Leisure Service / Program : Leisure Year of Initiation 12006 Flexible: I Yes To meet agreed upon capital improvment items listed in the lease with Theatre Aurora. Improve the interior and exterior conditions of the building for use by patrons. EXP CSt!�l��If=LGitS �,_ As agreed upon capital improvements to the factory theatre over a 10 year lease agreement with Theatre Aurora. The Town has listed the following work for year two of the lease agreeement: 1) Replace emergency lighting battery packs, 2) Replace outdoor electrical fixutures and light pole and 3) Parking lot paving and curbing restoration in lieu of capital projects assigned to the Town of Aurora and undertaken by Theatre Aurora in year one of the 10 year lease agreement. Estimated Financing I Municipal Capital ,_ ��._„_ M -42- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a Nc, 72040 Roller Shades Town Hall Department: Leisure Service / Program : Leisure Year of Initiation: 12006 Flexible: I Yes e conditions for patrons .c...,,... a....""-�,x c�a�«-.sn. ,.-..- ................:. �.._ .� "�'+,.�'.=;m,--.'_--.tom.,,,...: .-.•?' -:..'Re_.= s.'�;.a'� To improve conditions for employees and patrons visiting Town Hall it is recommended that the original horizontal micro blind system be replaced with a commercial grade roller shade system in all public walkways and staff work areas. 3aures 000 Estimated Financing E Municipal Capital._._ . .. .. _. _ 30,000 _30 oo0p4 _. Reserves i 30 000 30 0 10. 1i i Total Estimated Financing 30.000 30 000i -43- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 72048 nstallation of a Fire Supression System - Church St. School Department ; Leisure Service / Program I Leisure Year of Initiation 12006 Flexible: I Yes Installation of a Fire Supression System at Church Street School - Improve life safety systems at Church Street School - Protect historical society staff and patrons and physical assets within the building. The Historical Society Capital Works Committee Report identifies the priority need for a Fire Suppression system to be installed as a part of the interior renovations at Church Street School. A fire suppression system will assist with monitoring and response to the threat of fire at a historically significant Town building housing historical society staff, artifacts, records and archives. I Expenditures -44- Project ID : Project Name Department: Service / Program Year of Initiation : Flexible: an CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No:. 73069 iheppards Bush Sports Field Leisure Leisure 2006 Yes playing field at Sheppard Bush Conservation Area. To increase playing opportunities to all soccer and rugby organizations. To increase player safety - To decrease the number of sports fields required to facilitate growth by extending the playing season and hours of play on a single facility. To decrease ongoing maintenance expences. by $60,000 per year. Construction of an all weather artificial sports field has been well reseached and found to be much more efficient from a maintenance and life cycling perspective, both LSAC and Council approved in principal the construction of a all weather sports field in the year 2005. ttimatea txpenanures I Contributions to other Capital Projects 650 000 660,0001 Total Estimated EKDenditures 1 650.0001 650.0001 1 N Other Finartcin . „ Cash in Lieu of Parkland Development Charges Reserve Funds 000 -45- Project ID : Project Name Department: Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 73068 -rail Connection St Johns to Newmarket Leisure Leisure 2006 Yes To connect the Holland Valley Trail/Nokiidaa Trail from Aurora to Newmarket To obtain Nokiidaa Trail grant funds in the amount of $10,350. - Increase recreational trail opportunities to residents and users of our trail system.lncrease in total lenght of accessible trail system to approximately 11 km. To complete final connection of Holland River Valley/Nokiidaa Trail to the Town of Newmarket. (Pending resolution of a property matter in the Town of Newmarket preventing the link).work to include potential board walk and a pedestrian bridge.Work was originally scheduled to occur in 2007, now scheduled to occur in 2006 to coincide with the completion of St.Johns Sd. Rd. Estimated E Contributions to Total Estim; Provincial Grants 10�300 10,300 i„ _. _.. _ . _ Other Financtn 10r300 10,300 Cash in Lieu of Parkland 23 970 23,970 _ €,... .,,.._... _ _... 9 ., .. Develment Charles 215.730 215,7301 Total Estimated Financing I 250.0001 250.000E 1 1 -46- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT 73067 Machell Park Playground Replacement Department: Leisure Service / Program : Leisure Year of Initiation 12006 Flexible: Yes tRO�JCiftr#TI.'.O�I To replace MacheII Park playground and safety surface to comply with current CS Safety Standards. To increase public safety in our municipal playground system. Replacement playground in an ongoing upgrade of all municipal playground equipment to comply with the current CSA Standards and improve safety in our parks system. The existing equipment and safety surface was installed in the early 1980's and does not comply with current Safety Standards. res Contributions Estimated Financing . Park Rehabiktation 75,000, 75 000: -47- Project ID : Project Name Department : Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 2 71033 3ackhoe Loader Leisure Leisure 2006 Yes To replace Unit # 207 an aging 1992 John Deere backhoe loader currently in use in the municipal operations fleet in both Public Works and Parks Divisions. Increase equipment reliability and durability. Increase in project productivity. Decrease in equipment breakdowns and failures. Decrease in ongoing maintenance and repair expences both in parts and labour. Existing 1992 backhoe loader equipment has been widely utilized by both the Parks and Works operational divisions in our road and park maintenance needs as well as new construction projects. This equipment has served our needs well however based on the age othis equipment and total number of hours now exceeding 9000 the equipment has reached its service life. Our staff mechanics have inspected and evaluated both the machine and its repair records and concur that this equipment should be removed from the fleet based on their findings. Estimated Financing Sale of Equpment, . _ 8, Leisure Services Equipment I 137 d Finan 140aueur:.- 8,000, 8�000 137, 000 M Project ID : Project Name Department: Service / Program Year of Initiation Flexible: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 73064 Leisure Leisure 2006 Yes fencing along the north property boundry at the Cenotaph. To increase area astheics by removing unsightly and deteriorated fencing components. To decrease the level of garbage and debris from migrating to Cenotaph from neighboring businesses. Cenotaph fencing has been identified as a need based on the condition of the existing line fence. Estimated Financing —49— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Page No. 72044 Truck - New Recreation Complex Deparbnent : Leisure Service 1 Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To facilitate deliveries of supplies and equipment and transportation for operations supervisor to monitor all buildings. PERFORMANCEIAC7IVITY MEASURES: INCREASE 1 (DECREASE) EXPLANATIONSIHIGHLIGHTS: With the opening of the new Recreation Complex ice arenas, aquatics centre and chiiidrens programing area staff recommends the procurement of a truck for the movement, pick-up and drop-off of operations and programs supplies and equipment and transportation for supervisory staff based out of the new Complex given the role of supervising all facilities. on PROJECTCOSTING AND FINANCING Tota I 2006 12007 12008 12009 Estimated Expenditures Contracts 20,000 20,000 Total Estimated Expenditures 20,000 20,000 Estimated Financing Leisure Services Equipment 20,000 20,000 Reserves 20,000 20,000 Total Estimated Financing 20,000 20,000 -50- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID: Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 72035 Ice Re -surfacer (Aurora Leisure Complex) Department: Leisure Service I Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To continue with safe and efficient ice re -surfacing. PERFORMANCEIACTNITY MEASURES_ INCREASE/(DECREASE) EXP LANATIONWHIG HLIGHTS: To continue maintaining a safe and high quality ice surface at the Aurora Leisure Complex arena. The Zamboni ice re -surfacer at the Aurora Leisure Complex is over 8 years old and in need of replacement. The lifespan of an ice re - surfacer servicing a single ice surface is typically 6-8 years. PROJECTCOSTING AND FINANCING Total Description J Proi ection 12006 12007 12008 12009 Estimated Expenditures Contracts 78,000 78,000 Total Estimated Expenditures 78,000 78,000 Estimated Financing Leisure Services Equipment 78,000 78,000 Reserves 78,000 78,000 Total Estimated Financing 78,000 78,000 —51— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name Department: Service/ Program Year of Initiation Flexible: PURPOSE: CAPITAL BUDGET - ANALYSIS BY PROJECT i'a e No: 72045 H2O Treatment Plant - Aurora Recreation Complex Leisure Leisure 2006 Yes PROJECT DESCRIPTION To provide treated water for the domestic and ice surfacing requirements at the East and West Arenas at the Aurora Recreation Complex_ PERFORMANCEIACTIVITY MEASURES: INCREASE I (DECREASE) To increase ice surface quality at the East and West arenas by eliminating water born impurities. To increase the life cycle of plumbing related fixtures in both facilities by removing the water born impurities. To decrease the ongoing use of harsh chemicals required to remove lime and scale from all plumbing and ice plant fixtures. To improve employee health and safety by reducing the use of harsh chemicals currently used on a regular basis. Reduce costs associated with maintenance materials, labour and equipment replacement EXPLANATIONSIHIGHLIGHTS: Water treatment plant proposed as an additional upgrade to new Aurora Recreation Complex facility. Water treatment plant is an upgrade to the base contract construction as each plant is customized to the needs of the facility. Town of Aurora domestic water supply will leave heavy water deposits that leave plumbing facilities in unsightly conditions without vigorous ongoing cleaning with harsh chemical treatment. In addition to the building maintenance issue, our ice user groups have requested that the ice skating surface be upgraded to mirror that of the Leisure Complex and ACC ice surfaces. PROJECTCOSTING AND FINANCING Total Description 2006 12007 12008 12009 Estimated Expenditures Contracts 30,000 30,000 Total Estimated Expenditures 30,000 30,000 Estimated Financing Leisure Services Equipment 30,000 30,000 Reserves 30,000 30,000 Total Estimated Financing 30,000 30,000 —52— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73068 Seston Park Playground Replacement Department: ILeisure Service 1 Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To implement Culture and Recreation Master Plan recommendations for park rehabilitation. PERFORMANCEIACTIVITY MEASURES: INCREASE/(DECREASE) To replace non standard playground system and park furnishings. EXPLANATIONSIHIGHLIGHTS.,-, To replace existing children's playground and safety surface. This playground was installed by the developers of the Darkwood Subdivision in 1993. As such this playground does not comply with current CSA Standards for children's play spaces and should be replaced as per our town wide playground replacement program. PROJECT COSTING AND FINANCING Total Description - {Proiection 12006 12007 12008 12009 Estimated Expenditures Contributions to other Capital Projects 75,000 75,000 Total Estimated Expenditures 75,000 75,000 Estimated Financing Park Rehabilitation 75,000 75,000 Reserves 75,000 75,000 Total Estimated Financing 75,0no 75,000 —53— Project ID : Project Name Department: Service I Program Year of Initiation Flexible: PURPOSE: CAPITAL PLAN 2006-2009 (DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73063 Machell Park Upgrade Leisure Leisure 2006 Yes PROJECT DESCRIPTION To implement Culture and Recreation Master Plan Park rehabilitation recommendations from former culture and recreation master plan. PERFORM ANCEIACTIVITY MEASURES: INCREASE/(DECREASE) Increase park safety and security with walkway lighting system. Reduction of ongoing maintenance associated with gravel parking lot and control access by unauthorized motor vehicles into Machell Park. EXPLANATIONSIHIGHLIGHTS: Machell Park Walkway Lighting and Pathway to Parkland Court - Pave Parking Lot, install barrier curbing and improved parking lot drainage. Machell Park parking lot is being more heavilly utilized by the Aurora Tigers to accomodate game parking, the Aurora Agricultual Society for the annual horse show and by the Chamber of Commerce for the annaul home show. In addition, the existing sports field drainage system is in need of repair to effectMey allow for rain water drainage. PROJECT COSTING AND FINANCING Total Description Projection 12006 12007 12008 12009 Estimated Expenditures Contributions to other Capital Projects 150,000 150,000 Total Estimated Expenditures 150,000 150,000 Estimated Financing Park Rehabilitation 150,000 150,000 Reserves 150,000 150,000 Total Estimated Financing 150,000 150,000 -54- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Page Noy Project ID 171026 Project Name : Skid Steer Loader Replacement Unit #228 Department: Leisure Seryice 1 Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To replace a 1997 Skid Steer Loader currently in use in the Parks and Public Works Operations Divisions. PERFORMANCEIACTIVITY MEASURES: INCREASE I (DECREASE) To increase reliability and efficiency requirements associted with this particular piece of equipment -To decrease frequency of equipment downtime due to on the job breakdowns. -To decrease expences associted costly repairs and rental of replacement equipment EXPLANATIONSIHIGHLIGHTS: 1997 Skid Steer loader is widely utilized in the fleet of equipment by both operational divisions for its versatility and use with multiple attachments, based on the high level of use this equipment has reached its useful life prior to the forcast life cycle of 15 years, however based on the ongoing expences associted with repairs and down time our mechanics highly recommend that this unti be replaced as soon as possible. PROJECT COSTING AND FINANCING Total Description IPromection 12006 12007 12008 12009 Estimated Expenditures Equipment - Other 50,000 50,000 Total Estimated Expenditures 50,000 50,000 Estimated Financing Sale of Equipment 10,000 10,000 Other Financing 10,000 10,000 Leisure Services Equipment 40,000 40,000 Reserves 40,000 40,000 Total Estimated Financing 50,000 50,000 —55— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa e No: 71029 1 Ton Truck Replacement 1995 Unit 203 Department: Leisure Service/ Program : Leisure Year of Initiation 12006 Flexible: I Yes PROJECT DESCRIPTION PURPOSE: To replace one 1995 1 ton truck, Unit# 203, in accordance with the Vehicle and Equipment Schedule. PERFORMANCEIACTIVITY MEASURES: INCREASE 1 (DECREASE) Increase equipment reliability, decrease down time and reduce equipment repair expenses. EXPLANATIONSIHIGHLIGHTS: Replace aging vehicle in accordance with the Vehicle and Equipment Replacement Forecast. Proceeds from sale of existing vehicle to be applied to the Vehicle and Equipment Reserve Account. PROJECT COSTING AND FINANCING Total Description (Projection-- _12006 12007 ]2008__ __ 12009 Estimated Expenditures Equipment - Other 60,000 60,000 Total Estimated Expenditures 60,000 60,000 Estimated Financing Sale of Equipment 2,000 2,000 Other Financing 2,000 2,000 Leisure Services Equipment 58,000 58,000 Reserves 58,000 58,000 Total Estimated Financing 60,000 60,000 -56- CAPITAL PLAN 2006--2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Page Nc Project ID : 71030 Project Name : Mower Unit no.243 replacement Department: Leisure Service 1 Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To replace 1999 Ransome Wide Area Mower #243. PERFORMANCE/ACTIVITY MEASURES: INCREASE 1 (DECREASE) Increase equipment reliability, decrease down time and reduce equipment repair expenses. EXP LANATI ONSIHIG HUG HTS: Replace equipment in accordance with the Vehicle and Equipment Replacement Forecast. PROJECT COSTING AND FINANCING Total Description l Proi ection 12006 12007 12008 12009 Estimated Expenditures E ui ment - Other 20,000 20,000 Total Estimated Expenditures 20,000 20,000 Estimated Financing Sale of Equipment 5,000 5,000 Other Financing 5,000 5,000 Leisure Services Equipment 15,000 15,000 Reserves 15,00015,000 Total Estimated Financing 20,000 20,000 —57— CAPITAL PLAN 2006-2009 [DRAFT 21 TOWN OF AURORA Project ID : Project Name Department: Service I Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 7�a3� 1996 Half Ton Truck Replacement Unit no. 204 Leisure Leisure 12006 Yes PROJECT DESCRIPTION PURPOSE: To replace one Half Ton vehicle #204 in accordance with the Vehicle and Equipment Replacement Schedule. PERFORM ANCEIACTIVITY MEASURES: INCREASE I (DECREASE) Increase equipment reliabilty, decrease down time and reduce equipment repair expenses. EXPLANATIONSIHIGHLIGHTS: To replace aging vehicle in accordance with the Vehicle and Equipment Replacement Forecast. Proceeds of surplus vehicle sale to be applied to the Vehicle and Equipment Reserve Account. PROJECT COSTING AND FINANCING Total Description I Protection 12006 12007 12008 12009 Estimated Expenditures Equipment - Other 35,000 35,000 _ Total Estimated Expenditures 35,000 35,000 Estimated Financing Sale of Equipment 1,500 1,500 Other Financing 1,500 1,500 Leisure Services Equipment 33,500 33,500 Reserves 33,500 33,500 Total Estimated Financing 35,000 35,000 CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 71012 Replace 1991 Kubota Mower Department, Leisure Service / Program : Leisure Year of Initiation 12005 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To replace 1991 Kubota Front Rotary Mower #217. PERFORMANCE/ACTIVITY MEASURES: INCREASE/(DECREASE) -increase equipment reliability. Decrease downtime and equipment repair expenses. EXPLANAMONSIHIGHLIGHTS: Replace equipment in accordance with the Vehicle and Equipment Replacement Forecast. PROJECT COSTING AND FINANCING Total Description I Proi action 12006 12007 12008 12009 I Estimated Expenditures Contracts 19,000 19,000 Total Estimated Expenditures 19,000 19,000 Estimated Financing Sale of Equipment 2,000 2,000 Other Financing 2,000 2,000 Leisure Services Equipment 1.7,000 17,000 Reserves 17,000 17,000 Total Estimated Financing 19,000 19,000 -59- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 71013 Replace 1999 Ransome Mower Department: ILeisure Service 1 Program : Leisure Year of Initiation : 2006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To replace 1999 Ransome Wide Area Mower, #243. PERFORMANCEIACIIVITY MEASURES: INCREASE / (DECREASE) Increase equipment reliability. Decrease down time and equipment repair expenses. EXPLANATIONSIHIGHLIGHTS: Replace equipment in accordance with the Vehicle and Equipment Replacement Forecast. PROJECT COSTING AND FINANCING Total Description lProi.ection 2006 12007 14008 12009 Estimated Expenditures Contracts 19,000 19,000 Total Estimated Expenditures 19,000 19,000 Estimated Financing Sale of Equipment 4,000 4,000 Other Financing 4,000 4,000 Leisure Services Equipment 15,000 15,000 Reserves 15,000 15,000 Total Estimated Fnancing 19,000 19,000 CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : Department: Service 1 Program Year of Initiation Flexible: PURPOSE: CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73074 Wellington Street East Urban Design Features 1 Landscaping Leisure Leisure 2006 Yes PROJECT DESCRIPTION To impliment the Municipal urban design landscaping treatments as recommended and adopted by Council in the Wellington Street East Urban Design Guidelines and to continue Entry Feature theme that was implimented from John West Way to Bayview Avenue. PERFORMANCE/ACTIVITY MEASURES: INCREASE/(DECREASE) Increased area asthetics and street beautification at a key entrance to the Municipality. EXPLANATIONS/HIGHLIGHTS: Urban Design Guide Lines that have been adotped by Council in conjunction with the Secondary Plan for the 2a and 2b development lands has identified Wellington St. E as a major entry point to the Town, As such a major streetscaping program involving decorative intersection paving and tree planting has been recommended and accepted in the background planning studies. Currently there are no reserve funds that have been identified to fund this project and no development charges that have been applied to this enhancment. It may be possible to enacat a by-law ammendment to recover the associted cost of this initiative. PROJECT COSTING AND FINANCING Total Description Estimated Expenditures 2006 12007 12008 12009 Consulting 35,000 35,000. Contracts 365,000 365,000' Total Estimated Expenditures 400,000 400,000 Estimated Financing Development Charges 400,000 400,000 Reserve Funds 400,000 400,000 Total Estimated Financing 400,0@0 400,000 -61- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73070 Yonge Street South Landscape Feature Department: IlLeisure Service 1 Program I Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To improve the image of the Town at a key entrance to the municipality but providing landscaping enhancements with potential revenue opportunities. PERFORMANCE/ACTIVITY MEASURES: INCREASE 1(DECREASE) To increase the awarness and image of our Town. To increase area asthetics associted with major entry point to the Town. To decrease the level of maintenance and poor and unsightly appearance of this area. EXPLANATIONSIHIGHLIGHTS: Project designed to enhance a key entry point to the Town centre, currently in poor condition which reflects poorly on the image of our Town. Staff are exploring opportunities that may involve local landscape firms providing services in kind in the construction project in exchange for advertising rights on site, or the Town leasing landscape feature areas etc. PROJECT COSTING AND FINANCING Tota I Description lProiection 12006 12007 12008 ___ _[2009 Estimated Expenditures Contributions to other Capital Projects 100,000 100,000 Total Estimated Expenditures 100,000 100,000 Estimated Financing Donations 50,000 50,000 Other Financing 50,000 50,000 Park Rehabilitation 50,000 50,000 Reserves 50,000 50,000 Total Estimated Financing 100,000 100,000 —62— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project 1D : Project Name Department : Service I Program Year of Initiation Flexible: PURPOSE: CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73049 New Greenhouse Expansion Leisure Leisure 2005 Yes PROJECT DESCRIPTION To facilitate ongoing horticultural operations. PERFORMANCE/ACTIVITY MEASURES: INCREASE/(DECREASE) Increase in greenhouse production for annual plant displays. Decrease energy costs with more efficient structure. Decrease maintenance costs with better built permanent structure. EXPLANATIONSIHIGHLIGHTS: To construct a new greenhouse expansion, to be included with the ParksANorks facility expansion, as a result of growth related needs. Current facility is undersized to facilitate the current needs of the department. PROJECTCOSTING AND FINANCING Total Description Projection 12006 12007 12008 12009 Estimated Expenditures Contracts 60,000 60,000 Total Estimated Expenditures 60,000 60,000 Estimated Financing Cash in Lieu of Parkland 6,000 6,000 Development Charges 54,000 54,000 Reserve Funds 60,000 60,000 Total Estimated Financing 60,000 60,000 -63- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID: Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73048 Elizabeth Hader Park Trail Connection Department., Leisure Service 1 Program : Leisure Year of Initiation : 2005 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To connect new trail to existing park. PERFORMANCEIACTIVITY MEASURES: INCREASE 1 (DECREASE) Increase recreational trail opportunities to local residents and general community_ EXPLANATIONSIHIGHLIGHTS: New additional trail required as a result of growth and new development in the vicinity of Elizabeth Hader Park to Kennedy St. EFFECT ON FUTURE OPERATING BUDGETS Description I TOTAL 12006 12007 12008 12009 Salary and Waaes 300 300 Total Expenditures 300 300 Net Impact -300 -300 Description Estimated Expenditures PROJECT COSTING AND FINANCING Total 2006 12007 12008 12009 Contracts 55,000 55,000 Total Estimated Expenditures 55,000 55,000 Estimated Financing Cash in Lieu of Parkland 5,500 5,500 Development Charges 49,500 49,500 Reserve Funds 55,000 55,000 Total Estimated Financing 55,000 55,000 -64- CAPITAL PLAN 2006-2009 {DRAFT 21 I 101111LN► 1101 SANI ZZ17;711 Project ID : Project Name Department: Service I Program Year of Initiation : Flexible: CAPITAL BUDGEF - ANALYSIS BY PROJECT Page No. 73017 New Rugby Field Leisure Leisure 2005 Yes PROJECT DESCRIPTION PURPOSE: Program: Parks — New Facility as outlined in the Culture and Recreation Master Plan. PERFORMANCEIACTIVITY MEASURES: INCREASEI(DECREASE) Maintain service levels associated with new growth. EXPLANATIONS/HIGHLIGHTS: New Rugby Field to be constructed in accordance with the Culture and Recreation Master Plan to service the needs and accommodate increasing demand for the sports field user groups. This project will be managed and constructed utilizing in house resources for the most part with some aspects of the project being contracted out. Funds in the amount of $20,000 will be allocated to the appropriate Parks Division operational accounts for the purposes of funding salaries and fuel expenses incurred for the project. Project was rlafP.rrPd in 2nn4 EFFECT ON FUTURE OPERATING BUDGETS Description I TOTAL 12006 12007 12008 12009 Salary and Wages 4,000 4,000 Materials 1,000 1,000 Total Expenditures 5,000 5,000 Net Im pact -5,000: -5,000 PROJECT COSTING AND FINANCING Total Description 113rogection 200E 12007 12008 12009 Estimated Expenditures Contracts 195,000 195,000 Total Estimated Expenditures 195,000 195,000 Estimated Financing Cash in Lieu of Parkland 19,500 19,500 Development Charges 175,500 175,500 Reserve Funds 195,000 195,000 Total Estimated Financing 195,000 195,000 —65— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73016 Baseball Facility Department : JLeisure Service/ Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: Program: Parks -- New facility as outlined in the Culture and Recreation Master Plan. PERFORMANCE/ACTIVITY MEASURES: INCREASE 1 (DECREASE) To maintain services levels associated with new growth. EXPLANATIONSIHIGHLIGHTS: Full size baseball facility to be constructed in accordance with Master Plan required to service the growth related needs of our user groups. EFFECT ON FUTURE OPERATING BUDGETS Description ITOTAL 12006 12007 12008 12009 Salary and Wages 4,000 4,000 Materials 1,000 1,000 Total Expenditures 5.000 Net Impact -5,000 -5,000 PROJECT COSTING AND FINANCING Total Description lProiection 12006 12007 12008 12009 Estimated Expenditures Contracts 550,000 550,000 Total Estimated Expenditures 550,000 550,000 Estimated Financing Cash in Lieu of Parkland 55,000 55,000 Development Charges 495,000 495,000 Reserve Funds 550,000 550,000 Total Estimated Financing 550,000 550,000 CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73065 Lambert Willson Park Washroom Rehab Department: Leisure Service 1 Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To repair front entrance concrete slab and walls way. To repair settlement in the sanitary sewer. PERFORMANCE/ACTIVITY MEASURES: INCREASE I (DECREASE) Decrease in frequency of maintenance associted with sewer blockage, Increase safety to users of the washroom facilities and drainage associted with deteriorated concrete entrance slab. EXPLANATIONSIHIGHLIGHTS. „ Rehabilitation works needed to correct a minor sewer problem associted with improper benching in a manhole connection. PROJECT COSTING AND FINANCING Total Descriptions lPromection 12006 2007 20013 12009 Estimated Expenditures Contributions to other Capital Projects 5,000 5,000 Total Estimated Expenditures 5,000 5,000 Estimated Financing Park Rehabilitation 5,000 5,000 Reserves 5,000 5,000 Total Estimated Financing 5,000 5,000 -67- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project 10 : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73073 Billings Well Landscape Upgrade Project Department: Leisure Service 1 Program : Leisure Year of initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To conduct landscape rehabilitation project in Billings Well Parkette. PERFORMANCEIACTIVITY MEASURES: INCREASE I (DECREASE) To increase area asthetics in the area of Yonge Street and the Aurora Shopping Centre. To decrease the level of maintenance and mis use of the parkette resulting from snow storage and pet droppings from neighboring residents and businesses to the north of this location. EXPLANATIONSIHIGHLIGHTS: Landscape rehabilitation project of Billings Well will involve construction of appropriate line fencing, improved lighting, restricted access to the north property line, sight line improvements, seating and trash receptacle improvements as well as new plantings. PROJECT COSTING AND FINANCING Tota l Description l Proi ection 12006 12007 12008 _ J2009 Estimated Expenditures Contributions to other Capital Projects 50,000 50,000 Total Estimated Expenditures 50,000 50,000 Estimated Financing Park Rehabilitation 50,000 50,000 Reserves 50,000 50,000 Total Estimated Financing 50,000 50,000 CAPITAL PLAN 2006-2009 (CRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No. 71027 Sall Diamond Groomer Department: Leisure Service 1 Program : Leisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To purchase one new additional ball diamond groomer for the Parks Division fleet to facilitate new growth related maintenance. PERFORMANCE/ACTIVITY MEASURES: INCREASE 1 (DECREASE) Increase in equipment fleet by one ball diamond groomer. EXPL.ANATIONSIHIGHLIGHTS a p x 3 New equipment to be purchased during the term of the current Development Charges By -Law based on growth related needs. PROJECT COSTING AND FINANCING Total Description Projection 12006 2007 12008 12009 Estimated Expenditures Equipment - Other 8,000 8,000 Total Estimated Expenditures 8,000 8,000 Estimated Financing Leisure Services Equipment 800 800' Reserves 800 800 Development Charges 7,200 7,200 Reserve Funds 7,200 7,200 Total Estimated Financing 8,a00 8,000 CAPITAL PLAN 2006-2009 {DRAFT 2) TOWN OF AURORA Project ID : Project Name Department: Service 1 Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 71032 Landscape Rototiller Attachment Leisure Leisure 2006 Yes PROJECT DESCRIPTION PURPOSE: New additional equipment required for Parks construction /renovation projects. PERFORMANCEIACTIVITY MEASURES: INCREASE 1(DECREASE) Increase efficiencies in the preparation of landscped areas prior to seeding and sodding. Decrease operational costs associtated with equipment rental and labour required to facilitate parks rehabilitation landscape projects. EXPLANATIONSMIGHLIGHTS: Landscape Rototiller attachment required to facilitate landscape maintenance and new parks construction works. This specialized equipment will provide soil preparation and conditioning to enable improved fine grading required in our many landscape and horticultural projects and a major time savings in this operation. Similar equipment has been loaned to our staff from the Town of Newmarket in the past and has been tested and proven very effective for the Parks construction and maintenance operations. PROJECT COSTING AND FINANCING Total Description IProiection 12006 12007 12008 12009 Estimated Expenditures Equipment - Other 35,000 35,000 Total Estimated Expenditures 35,000 35,000 Estimated Financing Leisure Service_ s Equipment Reserves Development Charges 3,500 3,500 3,500 3,500 31,500 31,500 Reserve Funds 31,500 31,500 Total Estimated Financinq 35.000 35.000 -70- CAPITAL PLAN 2006-2009 [DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: ID : 73025 Project Name : Landscape Standards Manual Revision Department: Leisure Service I Program : Leisure Year of Initiation : 2006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To update the landscape standards manual to reflect current inductry and corporate landscape standards and design details. PERFORMANCEIACTIVITY MEASURES: INCREASE / (DECREASE) To improve consistency in our information package provided to developers and site plan applicants. To increase the quality of landscape design and maintenance on private development land and in municipal parks. EXPLANATIONSIHIGHLIGHTS: The existing landscape standards document was developed in 1990 as a guideline document to be used by the corporation to establish minimum industry standards to be utilized by both the development industry and the Town when designing landscape construction plans. These standards are applied to all development in the Town of Aurora and have been very useful over the years in maintaining a consistent approach in the review and approval of site plans and subdivision agreements. The existing standards are somewhat out dated at this time and it is necessary to revise the standards document to better reflect improved design criteria. PROJECT COSTING AND FINANCING Total Descripfion Projection_ 2005 12007 2008 12009 Estimated Expenditures Contracts 30,000 30,000 Total Estimated Expenditures 30,000 30,000 Estimated Financing Cash in Lieu of Parkland 3,000 3,000 Development Charges 27,000 27,000 Reserve Funds 30,000 30,000 Total Estimated Financing 30,000 30,000 —71— Project ID : Project Name Department : Service 1 Program Year of Initiation Flexible: PURPOSE: CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73059 Trail Connection - Benneville Crescent Leisure Leisure 2006 Yes PROJECT DESCRIPTION To construct a section of recreational trail in the open space area connecting Evans Park to Benville Crescent, Monkman Court and the Vandorf Sd. Rd. and the Nokiidaa Trail. PERFORMANCEIACTIVITY MEASURES: INCREASE/(DECREASE) To improve recreational trail opportunities to the area residents and the general community in the south east area of the municipality. EXPLANATIONS/HIGHLIGHTS: With the assumption of the open space lands in the Monkman Court and Benville Crescent area and the construction of Evans Park there is an opportunity to provide an additional recreational trail connection through this community to connect to the Nokiidaa Trail at the Vandorf Sd. Rd. This trail was contemplated in the community plan however, due to site constraints the trail implementation was delayed, staff believe the issues can be addressed and the trail can now be implemented PROJECT COSTING AND FINANCING Total Description _ Projection 12006 12007 12008 12009 Estimated Expenditures Contracts 35,000 35,000 Total Estimated Expenditures 35,000 35,000 Estimated Financing Cash in Lieu of Parkland 3,500 3,500 Development Charges 31,500 31,500 Reserve Funds 35,000 35,000 Total Estimated Financing 35,000 35,000 -72- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name Department: Service 1 Program : Year of Initiation Flexible: PURPOSE: CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73060 Replace Lambert Wilson Walkway Lights & Pales Leisure Leisure 2006 Yes PROJECT DESCRIPTION To replace 20 existing walkway light poles. PERFORMANCEIACTIVITY MEASURES: INCREASE 1 (DECREASE) To improve public safety associated with deteriorated concrete light poles, To improve aesthetics associated with deteriorated concrete light poles. To extend the life cycling of the walkway light system. EXPLANATIONS/HIGHLIGHTS: Existing concrete light poles have deteriorated as a result of prolonged exposure to the elements and the high moisture ground conditions in the park. Several light poles have developed major structural cracks to the point where they should be removed from a safety perspective. Replacement poles have been provided by the manufacture at no charge as there was some consideration given for their relatively early failure e.g. 16years; however there are additional cost associated with fixtures and installation. PROJECT COSTING AND FINANCING Total on 2006 12007 12008 12009 Estimated Expenditures Contracts 25,000 25,000 Total Estimated Expenditures 25,000 25,000 Estimated Financing Park Rehabilitation 25,000 25,000 Reserves 25,000 25,000 Total Estimated Financing 25,000 25,000 -73- CAPITAL PLAN 2006-2009 {DRAFT 2) TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73061 Shade Structure - Hickson Park Department: Leisure Service 1 Program : t.eisure Year of Initiation 12006 Flexible: Yes PROJECT DESCRIPTION PURPOSE: To construct a park shelter in the newly constructed Hickson Park on Borealis Drive PERFORM ANCEIACTIVITY MEASURES: INCREASE 1 (DECREASE) To complete the park construction project. To provide a suitable shade structure for park users and programs. EXPLANATIONSIHIGHLIGHTS: Hickson Park was constructed in the year 2005; a component of the construction of the park was to include a shade structure in the vicinity of the childrenOs playground area. The design and costing for this structure had not been developed beyond the conceptual level prior to completion of the 2005 capital budget, a final design has been completed and revised to reflect a modest shade structure that complies with the neighbourhood area urban design, while serving a useful purpose to park users. Description Estimated Expenditures PROJECTCOSTING AND FINANCING Tota I 2006 12007 12008 12009 Contracts 50,000 50,000 Total Estimated Expenditures 50,000 50,000 Estimated Financing Cash in Lieu of Parkland 5,000 5,000 Development Charges 45,000 45,000 Reserve Funds 50,000 50,000 Total Estimated Financing 50,000 50,000 —74— CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Page No: 73062 Rec Centre Playground Structure Department: Leisure Service / Program : Leisure Year of Initiation : 2006 Flexible: I Yes PROJECT DESCRIPTION PURPOSE: To provide a playground system in the vicinity of the child care area at the new Recreation Centre on Wellington Street East PERFORMANCE/ACTIVITY MEASURES: INCREASE / (DECREASE) To provide an outdoor recreational opportunity to children in the child care area as well as the general public while visiting the new recreational center. To take advantage of a partnership arrangement with a local community service club in the establishment of a children's play ground. EXPLANATIONSMIGHLIGHTS: With the new construction of the Recreation Centre and the child care area there will be a need for additional outdoor recreational activities, as there is no immediate plan to construct a park facility in this area. Staff have found a suitable location near the childcare area to locate a playground system. The system will be constructed in a manner that will permit it to be relocated to a future park location should the need arise. The Rotary Club of Aurora has expressed an interest in assisting with the project by means of a financial contribution. PROJECT COSTING AND FINANCING Total Description lProlection 12006 ;00 00$ 12009 Estimated Expenditures Contracts 100,000 100,000 Total Estimated Expenditures 100,000 100,000 Estimated Financing Donations 50,000 50,000 Other Financing 50,000 50,000 Cash in Lieu of Parkland 5,000 5,000 Development Charges 45,000 45,000 Reserve Funds 50,000 50,000 Total Estimated Financing 100,000 100,000 -75- Project ID : Project Name Department : Service / Program CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS 13Y PROJECT Pa a Nc. 77001 ;ollection Development - Growth Related Year of Initiation 12006 Flexible: I Yes - -- ... ,�- -,: APR �t✓S�FD�'S�k��pt�-`_-� '�.,� � w== To respond to growth -related need for expansion of the Library s collections, as provided for through the Development Charges Act and the Town of Aurora Development Charges Policy. Link to APL Strategic Directions: Objective B -Strengthen the Library's services to meet changing community needs. Strategy 4 - Enhance our collection by filling gaps and ensuring our ability to serve growing groups within the community, particularly youth and seniors Maintenance of the service standard of volumes per capita, established in the Town of Aurora Development Charges Policy for Library collection development XPLATiIA't1l.lG�iLt�C,'�F.��,_...�....:,::��..�:.,.,.�--...�_---�.a...,`�:-�`._�--•.�.-.-.�,...,--.�_:�".-: The current operating budget for Collection Development provides for maintenance and renewal of the materials in the existing collections. The capital program provides for growth of the collections, relative to the population growth. __...___.. .._.__-__-.._.__..--- ,_.... _ I__ -- __ .._- _ ___. _ . . Operating Materials 1 350,000 50 000; 100 000 100,000 100,000' Total Estimated Expenditures 350,000 50,000' 100,0001 100,000! 100,000'. Estimated Financing 1 _. Development Charges 350 0001 5.01000 100 000 { 100,0001 100 000' Reserve Funds l 350,0001 50,000" 100,000! 100,000i 100,000. Total Estimated Financing 1 350.0001 50.0001 100.0001 100.000. 100.0001 -76- CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 77003 Library Information System Department: Library Operations Service / Program : Library Operations Year of Initiation 12005 Flexible: INo =- s,.-- To install a new version of the software for Horizon, the library information system which supports the Library's public services in the primary areas of acquisition, circulation, and public catalogue functions. Link to APL Strategic Directions 2004 -2007: Objective B - Strengthen the Library's services to meet changing community needs. Strategy 7 - Continue to upgrade our technology and electronic resources to meet changing needs and realize efficiencies. • Maximize effectiveness and efficiency of the Horizon system and the public services it enables • Ensure effective and ongoing Vendor support through use of a current software version • Achieve operational efficiencies as well as enhancements requested by the organized library client community. I'l%►�"1�01�5�%HCfi�Ll^G}l'S --€� `` .v ��"� ��- "'��'r�.•, .�wm New versions of software are not normally considered as capital expenditure. However, the Horizon system is a very substantial umbrella system which facilitates the operations of a variety of primary Library functions. There are periodic changes in the software version which are substantive enough to warrant funding through capital. In 2006, Dynix will be releasing such a major upgrade to the Horizon software. The costs noted for 2008 and 2010 are planned developments to enhance the Horizon system functions, not new software versions as in 2006. Contracts 35,600j 11500 24,100 Total Estimated Expenditures i 35,600 11,500i 24,100, � i I Estimated Finanang Library General Capital 35,600 11,500, 24,100 Reserves 35,600{ 11,500E 24,100 Total Estimated Financing 1 35.6001 11.5001, 24.100 -77- CAPITAL PLAN 2006-2009 {DRAFT 2} TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET' - ANALYSIS BY PROJECT 77004 Systems Development Department: Library Operations Service / Program Library Operations Year of Initiation 12006 Flexible: Yes P�RG4-507(bftd--W' N—WR To maintain the Library's inventory of desktop computer workstations, in order to support new and emerging technologies and to achieve operational efficiencies. Link to APL Strategic Directions 2004 -2007: Objective B -Strengthen the Library services to meet changing community needs. Strategy 7 - Continue to upgrade our technology and electronic resources to meet changing needs and realize efficiencies. 20 aging workstations, for use. The oldest components within the Library inventory of computer workstations for both public and staff use require upgrading, as they have exceeded their life span and cannot not effectively support newer software applications and emerging technologies, particularly with respect to public services. The inventory components are recycled through a variety of high end to low end uses before being replaced, with a typical lifespan of four to six years. Estimated Expenditures Eu ir ne n t0 ther q p 70,000 26,666 16,000 16,0004 Total Estimated Expenditures 70,000 20,000', 20,0001 15,00W 15,000` Esttmated Financing Library General Capital ......... 70,000 20,0001 000 15000 , Reserves 70,0003 20,000( 20,000i 15,000 15,000i Total Estimated Financina 1 70.000 20,0001 20.0001 15 00n I Is non! IME CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 77008 Self Check -Out Service Department: Library Operations Service ! Program : Library Operations Year of Initiation 12005 Flexible: Yes To enhance public services, notably increased provision of self -serve opportunities, through provision of the ability for users to checkout their own Library materials. Link to APL Strategic Directions 2004 - 2007: Objective A—. Make the Library more welcoming and accessible. Objective B -Strengthen the Library's services to meet changing community needs. Strategy 7 - Continue to upgrade our technology and electronic resources to meet changing needs and realize efficiencies. • Implement two (2) self checkout workstations in 2006 • Contain, and to some degree avoid, future operating cost relating to increased checkout of Library materials • Focus staff effort on making the Library more welcoming, notably support for more complex user needs The 2006 budget provides for implementation of the service, through two (2) self checkout stations, with a possible third station in 2008 or beyond, subject to success of the 2006 project. In 2005, the Library implemented a new library information system and substantially completed the barcode standardization project, two major pre -requisites for self -checkout service. Contracts Total Estimated Estimated Financing Library General Capital 90 000 60,0001 30,0001 -79- CAPITAL PLAN 2006-2009 (DRAFT 21 TOWN OF AURORA Pro] ect ID : Project Name Department : Service / Program Year of Initiation Flexible: CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 77009 Strategic Directions 11-ibrary Operations Libra Operations 2006 Yes To undertake capital projects in 2006 pursuant to implementation of the APL Strategic Directions 2004 - 2007 and the 2006 APL Business Plan. Correlated capital initiatives to be pursued in 2006: • Improved organization of display of collections and wayfinding tools, including functional use of the central main floor area (a cross -over accessibility issue) • Completion of implementation of ergonomic adjustments to the Circulation service desk (a cross- over accessibility issue) • Improved means of access to Library services for people of different abilities, including implementation of technological solutions • Implementation of remedial actions in the 2005 accessibility audit of the Library facility, identified as pertaining to Library service, in concert with the Town of Aurora Accessibility Committee The project cost and financing outlook assumes annual capital projects related to implementation of the LibraryEls current strategic plan and annual business plan. Estimated Expenditures Contracts 100,000 25,000 25,000 25,000 25,000T. Total Estimated Expenditures 100,000 25,0001 25,0001 25,0001 25,0001 i Estimated Financing 1-bran/ General Capital _ _ 100,000 Rnvuniuo 10&(100 25,000 25000E 25 000 25.0001 25,000 25.000, 25 000 25.000� 000 CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA Project ID : Project Name : CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 77006 Digital Micrographic Scanner - Printer Department : I Library Operations Service / Program : Libra O erations Year of Initiation 12006 Flexible: Yes .�._= � �- �"� �- To acquire a digital micrographic scanner -printer workstation. Link to APL Strategic Directions 2004 - 2007: Objective A— Make the Library more welcoming and accessible. Strategy 5 - Provide enhanced 2417 access to services through the Library's web -based services. Objective B - Strengthen the Library's services to meet changing community needs. Strategy 7 - Continue to upgrade our technology and electronic resources to meet changing needs and realize efficiencies. Improve efficiency and effectiveness of service delivery through: • Conversion of Library resources to a digital format, for ease of storage and retrieval, notably archival data and images. • Preservation of older, bulky, and fragile materials. • Provision of public access to these resources, including remote access via the Library web -site. The Ontario public library community is working together to digitize resources that are difficult to access or handle, including archival data and local history resources. Grant funding for public libraries for this purpose is available on a project specific basis and will be pursued. rstimasea expenanures 3 Equipment Other j 15,000 15 ODO' Total Estimated Expenditures 15,000 15,000 Estimated Financing Libra General Ca dal 15 000 15,000 , 7 ...w _.__P _ _. Estimated -81- Pro] ect ID : Project Name CAPITAL PLAN 2006-2009 {DRAFT 21 TOWN OF AURORA CAPITAL BUDGET - ANALYSIS BY PROJECT Pa a No: 81001 3rowth - Related Studies Department: lRanning Service / Program IPlanning Year of Initiation 12006 Flexible: Yes Various growth related studies (including Growth Management Study Update) to be completed during 2006. Funding for growth related studies include staff and consulting related costs. Consulting j 600,000i 150000 150,000 150,000= 150,000! Total Estimated Expenditures 1 600,000E 150,000 150,000i 150,0001 150,0w 1 Estimated Finanang � .. � t I j I Development Charges 600 000 3 _.._ � _ 150 000 150 000 t 150.0001 150,000 { Reserve Funds 600.000 150.0001 150.000 150.000i 150.000 -82- SPECIAL GENERAL COMMITTEE - BUDGET - DEC [AGENDA: BER 1=ITEM C/O: Mr: Bob Panizza, Dec/f4/05 Town Clerk, Town of Aurora For: Public Correspondence for presentation to committee members at the Thursday,Dec/15/05,Town Budget meeting G?6:00 pm Appreciate if you could give this as a public input document that I was unable to present at Wednesdays Council meeting, 2006 Buget Feedback for Review by Town of Aurora Good evening Mr. Mayor, and Councilors. I respect the amount of effort that the staff and Council have placed into this years 2006 budget having attended a couple of open meetings and examined the budget draft #1 at the Aurora Library .I wish to make some open comments and written submission for Councils consideration in its further review. The Budget's composition is laid out differently with dozens of Capital Expendit',:re projects listed by the various departments as flexible and few as non -flexible. There appears to be no specific prioritization of each departments Capital projects listing them from most to least importance level. With this not being done it will no doubt make it difficult for Council to decide what items to support considering the best returns with least costs associated to the taxpayer. In your consideration of which Capital projects to delete or support, the user groups contribution towards the costs associated versus the taxpayer subsidy should be tame" into consideration. The budget has an overall fairness to most users but some would appear to have a lot more going for them and my summary will indicate some comments here. Overall, the increase from the draft 1 budget is a department wish list which potentially has a tax increase of 10% plus per household. This may not sound like a lot but the year prior to this I think the increase was around 7.5% for an increase. This is almost unheard today in the private sector where wage increases are at best around 3% for 2006. Price increases in some major sectors such as transportation- CN and CP Rail for example will be averaging around 6% ,These are two major economic indicators in the private sector. Fuel costs were a major contributor overall. This year the Region's tax increase is coming in at 2.9% after a previous hefty increase in 2005. I can appreciate to -date the much needed large Capital acquisitions by the Tw,r,n for its citizens in the Seniors Centre and the new Recreational Complex, however when I reviewed the Capital Plan of the Draft 1 budget there were many other items which were pretty high in costs and not related. These have added substantially to this years budget and it is to these expenditures I will refer with the hope that Council with staff can reconsider them. we have to smooth out the effects of what we want to what is necessary so as to reduce the overall tax burden to the average Auroran getting a 3% wage increase at best, One key area which was mentioned at a open budget meeting was the accumulating Operating budget surplus being around $870,000. This is substantial! Im SPECIAL GENERAL COMMITTEE — BUDGET — DECEMBER 15, 2005 Cont. page 2 This could have a direct effect if allocated to the Capital Project items shown on the 2005 budget. Could this be considered? The other major occurrence this year which can have effect on capital Budget items is the Hydro sale debenture of $34 million along with the $5.0 million from the New Recreational Complex surplus. With proper consideration this can no doubt soften the the immediate blow of a substantial tax increase. Interest is also being made from these debentures which should be considered under the operating budget side due to its ongoing contributions to current and future budgets. I have compiled this written submission for Council and would request Council to consider these closely with the above comments in mind. Deferral does not mean it can't still be done. Respectfully, Stephen !granger Cont pages 3-5 attached. IRIM SPECIAL GENERAL COMMITTEE — BUDGET — DECEMBER 15, 2005 Cont pg 3 2006 Budget Draft 1 Items Recommended for Reconsideration Capital Plan: Works Dept: # 31028 : Salaries and benefits for Public Works Engineering Staff, @$71,783 for 2006. ( Should this not be under the Engineering :Services of the Operating Budget section?) #31029 and # 31030 : This is road reconstruction on certain streets(flexible) so as to lessen the maintenance activity? Total stated $1,800,000 and $1,298,000.1s this necessary or can it be delayed. What is the maintenance activity cost mentioned? This is a total of $3,098,000 which is huge! 134703: @$75,000 Shows a study to assess the pole conditions,lighting types,overall system review. Is this necessary or can it be deferred. ( The washroom item#34209 seems more important for example. Leisure Services: This area had 44 items listed and of these; #71013 , #71012, 971028, #71030 : All these items are each $19,000/$20,000 or 077,000 total. Their not part of the vehicle equipment replacement? They are stated as purchases which are necessary to increase the equipment efficiency and repair expenses. What are these expenses for 2006 ? #71028: @ $50,000 . For replacing a skid steer loader. Again to improve efficiency? # 71032: @$35,000 . For additional equipment purchased to increase efficiency — landscape Rototiller. Overall total: $142,000. What is the lack of efficiency now? Are these items part of the Capital replacement schedule? 972018: 9$23,000. Upgrade Kitchen ACC1 for building aesthetics. Can this wait? SPECIAL GENERAL COMMITTEE — BUDGET — DECEMBER 15, 2005 9720401 @$30,000 . Roller Shades at Town Hall. To improve conditions for patrons and staff visiting at Town Ball. Can this wart? Cont. pg 4, Capital Budget Draft 1 Leisure Services: 972042: @$450,000 . Replace completely the brine system which has been in service for 37 years, Can this not wait and possibly be eonsidercd another year or as an item in which the $870,000 accumulating Operating budget surplus can be considered for? #72047: (a)$237,000 The Aurora Leisure Complex Fitness Move. This is the removal of the current bear l wood flooring to he replaced ;dish a rubberized sport flooring. Why is this necessary now? Will it increase our current user group considering we are building and providing a rdew Recreational Complex? #73016: @ $550,000 . This is a full size Baseball facility associated with the master plan growth. Can this wait based on the current number of users. ( Maybe as a master plan item it can be considered when the Hydro funds are reviewed?) #73017 : @$195,000 . Anew Rugby Field. Part of the master plan also, #73069: @$650,000 . Sheppard's Bush Sports Field. This is for the soccer and Rugby group so as to enhance Sheppard.- Bush by making available an all season field. This is a real luxury considering we already have a Bubble available for the soccer and possible rugbey group now. Can this not be reviewed and wait til next year considering the heavy tax level this year? The maintenance cost of $60,000 for Sheppards Bush sounds really high and I could not find an expense breakdown to justify this figure used in this example out of the Parks Operating budget. Both items are:$845.000 Almost a $1,000,000 for two user groups and a Town full of current playing fields. Items#73070,#73072,#73073,and #73074: *797,000 . All these items refer to landscaping in one €unction or another. This is a lot of Landscaping for one years budget. Operatin¢ Budget Section: Under the cover page of the operating budget it shows the tax rate 2006 @8.5% and 2007 @5.6% and 2008 @ 1.0% . Would this decline in percentages not show that there is a good possibility to defer some expenses to another year? WOriAS Capital: SPECIAL GENERAL COMMITTEE - BUDGET - DECEMBER 15, 2005 #03300 is at $11162,000 and Works Capital Budget is shown at $3,098,000 Why do —nee have a total of $4,260,000 allocated for Works Capital. Surely in this budget area some items can be found to be deferrable. Cont. page 5 Parks Department I'm confused why item #07302 shows $875,747 and at 2006 it shows $1,953,683. This mmesents a increase 6f $1,077,936 or 45.0%. Ws.'augc and should have a closer review on cost justification. Overall, I appreciate the budget complexity but I also respect the job that Council will have in sifting through these items so as to reduce *.he overall tax effect. There is no doubt in my mind that there is definite room for the 2006 budget to be substantially reduced. There are many project items and operating expenditures which need to be questioned closely and where possible deferred. I think a much lower single digit budget is very attainable! Respectfully, St heu Gran er 0 ADDITIONAL ITEMS TABLED FOR SPECIAL GENERAL COMMITTEE BUDGET MEETING Thursday, December 15, 2005 ➢ Correspondence from the Director of Public Works Re: Proposed Crossing Guards at the Bridgnorth & Hollandview Trail and Gateway & Earl Stewart Drive/Birkshire Drive intersections ➢ Correspondence from Councillor Kean Re: Input for the Special General Committee Meeting - Budget - Thursday, December 15, 2005 Memo To: Mayor and Members of Council From: Wayne Jackson, Director of Public Works Date: December 15, 2005 Re: Proposed Crossing Guards at the Bridgenorth Drive and Hollandview Trail and at the Gateway Drive and Earl Stewart Drive/Birkshire Drive Intersections On December 14, 2005 the Traffic Safety Advisory Board considered Report No. TSAB05- 034 — "Request for a School Crossing Guard at the Bridgenorth Drive and Hollandview Trail and at the Gateway Drive and Earl Stewart Drive/Birkshire Drive Intersections" (see attached) and adopted the following recommendations: "THAT School Crossing Guards be provided during the a.m, and p.m. peak periods at the intersections of Bridgnorth Drive and Hollandview Drive and at Gateway Drive and Earl Stewart Drive/Birkshire Drive starting September 2006, THAT a letter be sent to Ms. Monica Elia and to St. Jerome and Northern Lights Public Schools with the TSAB's recommendations; and THAT funding in the amount of $15,000 be included in the 2006 crossing guard budget to hire 2 new crossing guards." As the recommendations will have potential impacts to the 2006 Crossing Guard budget staff felt it prudent to present the recommendations to Council as its December 15, 2005 budget meeting to be considered in conjunction with the 2006 Capital budget. WayrZ-"k son, P. Eng. Director of Public Works SAPubllc Wags\General FoklemkT08 TmIOdT.S.A.B\PubIIC Works Reports M TSABt20051MemmOecember 15.2005 Memo to Council - Proposed Crossing Gaunds.doc TOWN OF AURORA TRAFFIC SAFETY ADVISORY BOARD REPORT No. TSAB05-034 SUBJECT: Request for School Crossing Guards at the Bridgenorth Drive and Hollandview Trail and at the Gateway Drive and Earl Stewart Drive/Birkshire Drive Intersections FROM: W. H. Jackson, Director of Public Works DATE: December 14, 2005 RECOMMENDATIONS THAT School Crossing Guards be provided during the a.m. and p.m. peak periods at the intersections of Bridgnorth Drive and Hollandview Drive and at Gateway Drive and Earl Stewart Drive/Birkshire Drive starting September 2006; and THAT a letter be sent to Ms. Monica Elia and to St. Jerome and Northern Lights Public Schools with the TSAB's recommendations. BACKGROUND On October 25, 2005 staff received a letter and petition from residents in the Bayview Wellington subdivisions requesting that a School Crossing Guard be provided at the intersections of Bridgenorth Drive and Hollandview Trail and at Gateway Drive and Earl Stewart Drive/Birkshire Drive. 1.0 Bridgenorth Drive and Hollandview Trail Bridgenorth Drive is a two-lane local roadway with an urban cross-section (curbs and sidewalks) a 10 meter pavement width, a posted 40km/hr speed limit and a sidewalk on the west side. Hollandview Trail is a two-lane local roadway with an urban cross-section, a pavement width of 8.5 meters, a posted speed limit of 40km/h and a sidewalk on the north side. Parking is prohibited at anytime on the east side of Hollandview Trail and on both sides of Bridgenorth Drive for its entire length. Figure 1 shows these details. 2.0 Gatewav Drive and Earl Stewart Drive/Birkshire Drive Gateway Drive is a two-lane collector roadway with an urban cross-section, a pavement width of 11 meters, a posted 40km/hr speed limit and sidewalks on both sides. Earl Stewart Drive and Birkshire Drive are two-lane local roadways with urban cross -sections, pavement December 14, 2005 -2. Report No. TSAB05.034 widths of 10 meters, posted speed limits of 40km/h and sidewalks on the south side. Parking is prohibited at anytime on both sides of Gateway Drive and on the south side of Earl Stewart Drive and Birkshire Drive. Figure 1 shows these details. ANALYSIS On Thursday December 1, 2005 staff conducted Crossing Guard gap studies at the intersections of Bridgenorth Drive and Hollandview Trail and Gateway Drive and Earl Stewart Drive/Birkshire Drive. The studies were conducted to determine if a Crossing Guard is warranted. An adequate gap for both intersections was determined to be 16 seconds which is based on the pavement width and the number of pedestrians crossing the intersection. The results of the studies are shown below in Table No. 1 and No. 2 Tahla 1 —ran Studv at Bridaennrfh ❑rives and Hnllandviaw Trail No. of Periods No. of Periods Number of Number of Time with 4 or Less with 5 or More Students Vehicles Adequate Gaps Adequate Gaps a.m. (8:30-9:00) 6 0 39 226 noon (11:15-12:10) (NA) (NA) (NA) (NA) p.m. (3:00-3:30) 4 3 75 202 Tahle Nn_ 2 — Gan Studv at Gatewav Drive and Earl Stewart Drive/Birkshire Drive No. of Periods No. of Periods Number of Number of Time with 4 or Less with 5 or More Students Vehicles Adequate Gaps Adequate Gaps a.m. (7:45-8:40) 14 4 59 201 noon (11:15-12:10) (NA) (NA) (NA) (NA) p.m. (3:00-3:50) 1 5 3 137 1 193 The Current Ontario Traffic Conference Criteria establishes a requirement for an adult Crossing Guard if there exists three or less safe crossing opportunities in a five minute period. For Town standards, the number of safe crossing opportunities (gaps) are considered not to be adequate when they are frequently occurring four times or less in a five minute period on a regular basis From the results of the Crossing Guard gap studies, it appears that a School Crossing Guard is currently warranted at both intersections during the peak a.m. and p.m. hours. Staff did not conduct gap studies during the noon lunch hours as Crossing Guards are typically not required due to the lower traffic and pedestrian volumes. Furthermore, staff r' r December 14, 2005 .3. Report No. TSAB05-034 has already received Council approval to remove 5 of the 8 existing Crossing Guards during the noon lunch hours. CONCLUSION Based on the Council approved evaluation criteria, School Crossing Guards are warranted at the intersections of Bridgenorth Drive and Hollandview Trail and at Gateway Drive and Earl Stewart Drive/Birkshire Drive. A field study has confirmed that there are insufficient gaps available during the a.m. and p.m. peak periods for students to cross the street. Should Council approve the new Guards they would begin work in September 2006. OPTIONS Council may wish not provide a Crossing Guard at the Bridgenorth Drive and Hollandview Trail intersection Council may wish not provide a Crossing Guard at the Gateway Drive and Earl Stewart Drive/Birkshire Drive intersection. FINANCIAL IMPLICATIONS Crossing Guards are typically provided at an intersection between the hours of 7:30a.m. and 9:00a.m. and from 3:00p.m. to 4:30p.m. As 2 Crossing Guards are warranted it is estimated that each Crossing Guard would be expected to work 3 hours a day, 200 days a year (on average) at the starting rate of $12.50. Therefore, it is estimated that $7,500 per Crossing Guard or $15,000 total, should be provided in the Crossing Guard operating budget for the addition of 2 new Crossing Guards. It is, however, noted that Council as its November 22, 2005 meeting adopted the recommendation to remove 5 crossing guards during the lunch hour starting in September 2006. This will result in a saving of over $30,000 per year. Staff could use these savings to pay for the addition of the 2 new crossing guards starting in September 2006 and the 2007 crossing guard budget could also be reduced by over $15,000. LINK TO STRATEGIC PLAN Goal "C" speaks to continuing the well -planned moderate growth of the Town. This goal is supported by the "Strategic Action" stating that Council will "incorporate measures into Town policies and programs which contribute to a safe living and working environment". The newly updated Strategic Plan includes the action to "address matters affecting public safety, property and the environment and will formulate specific measures to deal with them." r December 14, 2005 - 4 - Report No. TSAB05-034 ATTACHMENTS Figure 1 — Key Map Showing the Bridgenorth Drive and Hollandview Drive Intersection PRE -SUBMISSION REVIEW None. Prepared by. Brent Jefferson, Traffic/Transportation Analyst, ext. 4374 aNt- �` ayne a on Director of Public Works w I I I I I I I I I I 3 I I,►I c9 . EARL STEWART DRIVE W� BIRKSHIRE DRIVE — —. I - z w U w W V O DOVE COURT LANE Zz Z N _ � m 3 NAMw6 G:[X OifAFNt BLOCK 94 OPEN SPACE HOLLANDMEW TRAIL 1 S 9 3 S SE FIGURE 1 - KEY MAP OF AREA IN QUESTION PUBLIC WORKS DEPARTMENT DECEMBER 2005 SE 96 67 SE BB SE 69 SE ]0 SE 71 SE ]2 SE 73 SE 74 SE 75 SE BLOC 76 SE 100 ]7 SE 78 SE 79 SE 80 SE 81 SE 35 SE g 84 -----Original Message ----- From: Kean, Nigel (External Mail) Sent: Wednesday. December 14. 2005 3:29 pM Cc: Gutterldge, John; Rogers, John Subject: Budget meeting To All Councillors, As I am not sure that I will be able to attend tomorrow night's budget meeting I would like to say the following. In reviewing the Leisure Services budget there are a couple of items that I would ask you should review. 7! The new Sheppards Bush Sports Field seems very extravagant in a year where we are looking to cut budget items. Perhaps in the next couple of years where we are less stretched on the dollars this item could be revisited. 2/item 4 73070 the Yonge Street south Landscaping. Again can we really afford this at this time. 3/ Item p 73068 The extension of the Nokiidaa Trail. This was scheduled for 2007 and perhaps could stay there. 41 Item p 73016 Baseball Facility- We are told that baseball is declining in Interest and perhaps this money could be used elsewhere in Leisure Services. Also under Bylaw services we have increased the number of officers yet it shows that revenue will actually go down in 2006. To me that defeats the purpose of the extra bodies. I will try to get to the meeting but I have to pick up my daughter coming back from England at the airport. Hopefully you will consider these suggestions. Nigel