Agenda - General Committee - 20090519GENERAL COMMITTEE
llildl Jill, I
NO.09-17
TUESDAY, MAY 191 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
May 15, 2009
Auw3RIA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-17
Tuesday, May 19, 2009
7:00 p.m.
Council Chambers
Councillor Wilson in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
1I APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
ll! ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes — May 5, 2009 pg. 1
RECOMMENDED:
THAT the General Committee Meeting minutes of May 5, 2009 be
adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, May 19, 2009
Page 2 of 10
VI DELEGATIONS
(a) Ms Lyn Townsend, Townsend, Rogers LLP pg. 13
Re: Item 22 - FS09-028 — Development Charges Draft
By-law — Update Report
(b) Mr. Rolf Kaartinen - NORR Architects pg. 16
Re: Item 5 - PL09-043 — Application for Site Plan Review
GO Transit, Parking Garage
145 Wellington Street East
(c) Mr. Dan Revington
Re: Item 24 — Correspondence regarding Wells Street Public
School Rally and Parade - Request to Waive Fee
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED'SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider:
➢ personal matters about an identifiable individual, including municipal
or local board employees; and
➢ a proposed or pending acquisition or disposition of land for municipal
or local board
XI ADJOURNMENT
General Committee Agenda
Tuesday, May 19, 2009
Page 3 of 10
AGENDA ITEMS
1. AAC09-05 — Accessibility Advisory Committee Meeting Minutes pg. 19
April 29, 2009
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
April 29, 2009 meeting be received and the recommendations contained
therein be approved.
2. EAC09-05 - Environmental Advisory Committee Meeting Minutes pg. 28
May 7, 2009
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
May 7, 2009 meeting be received and the recommendations contained
therein be approved.
3. HAC09-04 — Heritage Advisory Committee Meeting Minutes pg. 39
May 11, 2009
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the May 11,
2009 meeting be received and the recommendations contained therein be
approved.
4. YWCS09-01 —Yonge Wellington Corridor Study Steering Committee pg. 50
Minutes — April 20, 2009
RECOMMENDED:
THAT the Yonge Wellington Corridor Study Steering Committee Meeting
minutes from the April 20, 2009 meeting be received and the
recommendations contained therein be approved.
General Committee Agenda
Tuesday, May 19, 2009
Page 4 of 10
5. PL09-043 — Application for Site Plan Review
GO Transit, Parking Garage
145 Wellington Street East
File D11-07-09
RECOMMENDED:
THAT report PL09-043 be received as information.
pg. 59
6. FS09-023 — Community Foundations and Cultural & Community pg. 73
Grants Programs
RECOMMENDED:
THAT the proposed working arrangement for the provision of assistance
for community soccer participants from York Region Community
Foundation be declined; and
THAT the existing processes and criteria for the Arts and Culture Grants
program be continued for 2009, with the modification that, following
consultation with the donors of the program, the Mayor and staff have full
autonomy from the donors in preparing grant recommendations for
Council; and
THAT the existing processes and criteria for the Community Grants
program be continued for 2009; and
THAT staff from Leisure Services and Finance Departments develop a
proposed unified program of community and cultural grants, including
details with respect to funding, eligibility criteria, application, evaluation
and granting processes, and report to General Committee in the fall 2009.
7. FS09-024 — 2009 Property Tax Ratios and Tax Rates pg. 91
RECOMMENDED:
THAT the property tax rates for the 2009 taxation year for the Town of
Aurora be approved as set out in Attachment #1 to report FS09-024,
summarized as follows:
Broad Property Class Tax Rate
Residential/Farm 0.00364859
General Committee Agenda
Tuesday, May 19, 2009
Page 5 of 10
Multi -residential
0.00364859
Commercial
0.00440385
Industrial
0.00501207
Pipeline
0.00335305
Farmland
0.00091215
Managed Forest
0.00091215
THAT By-law 5139-09 establishing the 2009 Property Tax Rates for the
Town of Aurora be approved at the Council Meeting scheduled for May
26, 2009.
8. PW09-028 - Increase Contract Value of Bid PW2009-06 pg. 103
For the Supply of Street Sweepers
RECOMMENDED:
THAT Council increase the value of the contract with A&G The Road
Cleaners Ltd from $33,000 to a revised limit of $46,000 (exclusive of GST)
for the supply and operation of four or more contracted street sweepers;
and
THAT this increase be approved to take advantage of the bid unit price of
$75.00 per hour to provide required street sweeping services for 2009.
9. PW09-029 - Award of Bid PW2009-17 — For the Supply and pg. 112
Delivery of Street and Regulatory Traffic Signs
IMai xKU�LTi11LT11N►191NP1
THAT Tender PW2009-06 — Supply and Delivery of Street and Regulatory
Traffic Signs be awarded to Maximum Signs at the tendered unit price to
an upset limit of $30,000.00 plus GST per year for three years; and
THAT Council authorize the Mayor and Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
General Committee Agenda
Tuesday, May 19, 2009
Page 6 of 10
10. PW09-030 - Extension of Maintenance Hole Rehabilitation pg. 118
Contract PW2007-91
RECOMMENDED:
THAT Bid No. PW2007-91 for Adjusting Existing Manhole Frame and
Covers and Installing Self Levelling Maintenance Cover Systems as
awarded to V.M. DiMonte be extended for the optional one-year period as
provided in the contract at its original bid unit price, to a total upset value
of $63,863 plus GST.
11. PW09-033 — Cancellation of the Construction of Sidewalk on pg. 123
Old Yonge Street
RECOMMENDED:
THAT Capital Project No.31043, for the construction of a sidewalk on the
east side of Old Yonge Street, be cancelled as identified in report PW09-
033; and
THAT the funds be returned to the General Reserve.
12. PW09-034 — Minto Communities Inc. — Agreement to Construct pg. 134
A Retaining Wall
RECOMMENDED:
THAT the Mayor and Clerk be authorized to execute an Agreement with
Minto, Communities Inc. respecting the master grading plan and the
construction of the retaining wall on the rear side portion of Lot 20
inclusive on Plan 65M-3678.
13. PL09-046 — Application for Site Plan Approval pg. 149
Trenti Estates Inc.
Block 182, Plan 65M-3658 and Block 147, Plan 65M-3678
Town of Aurora, Regional Municipality of York
9 Borealis Avenue
File D11-04-09
RECOMMENDED:
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-04-09 be approved to permit the construction of a one
General Committee Agenda
Tuesday, May 19, 2009
Page 7 of 10
storey commercial building approximately 1152.5M2 (12,395 sq. ft.) in size;
and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
14. PL09-045 — Application to Amend the Zoning By-law pg. 159
Hollidge Properties Inc.
108-224 Hollidge Boulevard
Part of Block 1, Registered Plan 65M-3074
File D14-02-09
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-02-09, scheduled for a Public Planning
Meeting to be held on June 24, 2009,
15. PL09-047 - Application to Amend the Zoning By-law pg. 165
Richardson House Developments Inc.
(Bellwood Health and Wellness Centre)
14985 Leslie Street
Part of Lot 19, Concession 3, E.Y.S
File D14-01-09
RECOMMENDED:
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-01-09 scheduled for a Public Planning
Meeting to be held on June 24, 2009.
16. CS09-008 — Council Pending List pg. 174
RECOMMENDED:
THAT report CS09-008 be received for information purposes.
17. LS09-019 — Aquafitness Program pg.225
RECOMMENDED:
THAT Council receive this report for information purposes.
General Committee Agenda
Tuesday, May 19, 2009
Page 8 of 10
18. CS09-007 — Newspaper Box Corrals and Waste Receptacles pg. 230
RECOMMENDED:
THAT Council direct staff to postpone the acquisition and installation of
waste receptacles and newspaper box corrals on Town streets pending
the review of street furniture as part of The Yonge and Wellington Corridor
Study.
19. CS09-005 — Pesticide Act and Ontario Regulation 63109 pg. 236
RECOMMENDED:
THAT staff promote the Province's education and awareness strategy for
residents and industry stakeholders about the changes to the Pesticides
Act and the new Ontario Regulation 63/09 on the sale, distribution and
application of pesticides for cosmetic purposes.
THAT Pesticide By-law 5033-08.P made inoperative by Section 7.1 (5) of
the Pesticides Act, not be repealed for a one year period pending the
outcome of any court challenges to the new provisions of the Pesticides
Act and/or Ontario Regulation 63/09.
20. LS09-021 — Back -Up Generator for Town Hall pg. 241
RECOMMENDED:
THAT Council approve awarding RFP 2008-74 for the supply of a diesel
back-up generator for Town Hall to Total Power Limited in the amount of
$98,600.00; and
THAT Council approve the additional funding of $8,600.00 to be allocated
from the Municipal Capital Fund.
21. ADM09-007 — Offer to Purchase from Chak Wai Cheng (In Trust) pg. 246
Part of Lot 21, Con. 2, Part 2, 65R-2640
15286 Leslie Street
RECOMMENDED:
THAT the Offer to Purchase Agreement. be accepted and that staff be
authorized to take all necessary steps to give effect to the same; and
General Committee Agenda
Tuesday, May 19, 2009
Page 9 of 10
THAT Council enact, at the next available Council meeting, By-law 5141-
09 to declare as surplus and sell the lands municipally known as 15286
Leslie Street, Aurora.
22. FS09-028 — Development Charges Draft By-law — Update Report pg. 262
RECOMMENDED:
THAT the Development Charges Background Study report presented at a
Special Meeting of Council held May 6, 2009, be amended by the
replacement of Appendix B.3 with the revised schedules as set out in this
report, and that the amended Background Study be adopted by Council
and:
a) THAT Council hereby indicates that it intends to ensure that the
increase in the need for services attributable to the anticipated
development will be met, subject to sufficient development charge
revenues being generated and other Town affordability criteria
being met; and
b) THAT Council hereby indicates its intent that the future excess
capacity identified in the Study shall be paid for by the
development charges or other similar charges; and
c) THAT Council hereby adopts the capital forecasts prepared in
conjunction with the Development Charges Background Study for
the Town of Aurora dated April 2009 for that purpose, subject to
each project or undertaking set out therein being subject to annual
operating and capital budget approval processes of the
corporation; and
d) THAT Council hereby determines that no further public meetings
are required under Section 12 of the Act; and
THAT the transitional provisions proposed in staff report FS09-028 be
incorporated into the draft development charges by-law prior to adoption;
and
THAT the treatment of small townhouse units as discussed in staff report
FS09-028 be incorporated into the draft development charges by-law prior
to adoption; and
THAT the revised draft By-law #5139-09, being a By-law for the imposition
of development charges be adopted to be effective June 8, 2009, and that
By-law 4533-04.F be repealed on that same date.
General Committee Agenda
Tuesday, May 19, 2009
Page 10 of 10
23. Correspondence from Mr. Brent MacKinnon, York Region pg. 301
Youth Mental Health Working Group & York Region TAMI Coalition
(Tabled by Mayor Morris)
RECOMMENDED:
THAT General Committee provide direction.
24. Correspondence from Mr. Dan Revington pg. 305
Re: Wells Street Public School Rally and Parade - Request to
Waive Fee
RECOMMENDED:
THAT General Committee provide direction.
GENMI EV TTEE AGENDA - MAY 19,.2009
,y 1, ire.6ond cowparz P,
RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 1% 2009
'GENERAL COMMITTEE MINUTES OF MAY 53 2009
Moved By Seconded By
Resolution:
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes — May 5, 2009
RECOMMENDED:
THAT the General Committee Meeting minutes of May 5, 2009 be adopted.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
GENERAL COMMITTEE AGENDA - MAY 193, 2009
-2-
GENERAL: COMMITTEE AGENDA - MAY 19, 2009
AuR,0RA
TOWN OE AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-16
Council Chambers
Aurora Town Hall ,
Tuesday, May 5, 2009
ATTENDANCE
COMMITTEE MEMBERS
Councillor Buck in the Chair; Councillors Collins-
Mrakas, Gaertner, Gallo, Granger, MacEachern,
McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT
None
OTHER ATTENDEES
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of . Public Works, Director of
Financial Services[Treasurer,. Town Solicitor,
Manager of Programs and Community Development ,
Manager of By-law Services and Council/Committee
Secretary
Councillor Buck called the meeting to order at 7i00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared an interest in item 14 - FS09-020 — Amendment
to Storm Sewer Charge for Commercial and/or Industrial Businesses Occupying
More Than One Unit at the Same Property Address, due to the employment of
his spouse in one of the identified businesses, and did not take part in any
questions in this regard or, attempt in any way to influence the voting on such
questions.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved: .
➢ Supplemental Photos pertaining to Delegation (b)
Re: Multi -Way Stop at Timpson and Dinsmore
Provided by Trafficlrransportation Analyst
➢ New Delegation (c) - Ms Nancy Black, Aurora Master Ducks
Swim Club
Re: Pool Allocation Policy
(Relating to Item 3(11) — Leisure Services Advisory Committee
Meeting Minutes - LS09-022 — Pool Allocation Policy)
New Delegation (d) - Mr. Reg Chappell, Ducks Swimming
Re: Pool Allocation Policy
(Relating to Item 3(11) — Leisure Services Advisory Committee
Meeting Minutes - LS09-022 — Pool Allocation Policy)
-3-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes .
Tuesday, May 5, 2009
Page 2 of 10
➢ New Item 17 - Correspondence from Ms Ann Jones
Re: Pool Allocation Policy
(Relating to Item 3(11) — Leisure Services Advisory Committee
Meeting Minutes - LS09-022 — Pool Allocation Policy)
CARRIED
III ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, April 21, 2009
General Committee recommends:
THAT the General Committee Meeting minutes of April 21, 2009 be
adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
items 2, 3, 5, 6, 7, 8, 9, 12, 14, 15, 16 and 17 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE, DISCUSSION
General Committee recommends:. .
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. Central York Fire Services — Joint Council Committee Meeting Minutes
April 14, 2009
THAT the Central York Fire Services — Joint Council Committee Meeting
Minutes of April 14, 2009 be received for information.
4. EDAC09-03 — Economic Development Advisory Committee Meeting Minutes
April 23, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the April 23; 2009 meeting be received and the recommendations
contained therein be approved.
10. PW09-031,— Award of Tender PW2009-02 — Reconstruction of Batson Drive
and a Portion of Moorcrest Drive
THAT Tender PW2009-02 — Reconstruction of Batson Drive and a portion
of Moorcrest Drive be awarded to Barra Con Construction Ltd. at its
tendered price of $1,2941139.00, excluding G.S.T; and
THAT Council hereby acknowledges the financial contributions to this
infrastructure renewal project from the Federal and Provincial
Governments; and
-4.
GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 3 of 10
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Barra Con
Construction Ltd. for the reconstruction of Batson Drive and .a portion of
Moorcrest Drive.
11. Pill09-032 — Award of Contract for Consulting Services
Reconstruction of Kemano Road (from Aurora
Heights Drive to April Gardens), Foreht Crescent
and Sioux Gate —Results of Requestfor Proposals
THAT the Director of Public Works be authorized to. sign an Engineering
Agreement with AECOM Canada. Ltd. for the provision of consulting
services for the preliminary and detail design for the reconstruction of
Kemano Road (from Aurora Heights Drive to April Gardens), Foreht
Crescent and Sioux Gate at a cost not to exceed $63,315.0C exclusive of
GST.
13. PL09-042—York Region Partnership (Yorkinfo)
Memorandum of Understanding.
THAT Council authorize the Clerk to sign the Memorandum of
Understanding between the Region of York and Town of Aurora pertaining
to the Yorkinfo GIS partnership;. and
THAT Council authorize the. Clerk to sign the 2009 and 2011
Orthophotography Sub -License agreements between the Region of York
and Town of Aurora pertaining to the 2009 and 2011 air photos upon
receipt of such agreements:
CARRIED
VI DELEGATIONS
(c) Ms Nancy Black, Master Ducks Swim Club
.Re: Pool Allocation Policy
(Relating to Item 3(11) - Leisure Services Advisory
Committee Meeting Minutes - L809-022 — Pool Allocation Policy)
(Added Item)
Ms Nancy Black addressed General Committee to raise her concerns pertaining
to the draft Pool Allocation Policy. Ms Black indicated that she is not in favour of
the policy for several reasons, one of which is that the pool hours are already
fully booked by the Master Ducks and Ducks Swimming, and that these two clubs
have been in operation within the Town pool facilities for many years.
General Committee recommends:
THAT the comments of the delegate be received and referred to item
3(11) -Leisure Services Advisory Committee Meeting Minutes - LS09-022
— Pool Allocation Policy).
CARRIED
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GENERAL COMMITTEE AGENDA -MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 4 of 10
(d) Mr. Reg Chappell, Ducks Swimming
Re: Pool Allocation Policy
(Relating to Item.3(1I) — Leisure Services Advisory
Committee Meeting Minutes - LS09-022 — Pool Allocation Policy)
(Added Item)
Mr. Reg Chappell addressed General Committee in opposition to the draft pool
policy, outlining several reasons, such as the fact that the pool time has already
been allocated to two swim. clubs who have been in operation for many years,
and that pucks Swimming has generously given back to the community on an
ongoing basis over the years.
General Committee recommends:
THAT the comments of the delegate be received and referred to item
3(11),- Leisure Services Advisory Committee Meeting Minutes - LS09-022
—Pool Allocation Policy).
CARRIED
(a) Ms Yvonne Cattrall, Head Coach, Aurora Selkies Swim Club
Re: Pool Allocation Policy
(Relating to Item 3(11) -- Leisure Services Advisory
Committee Meeting. Minutes - LS09-022 — Pool Allocation Policy)
Ms Yvonne Cattrall addressed General Committee to request approval of a pool
allocation policy which would include equal access to pool time for the Aurora_
Selkies Swim Club,
General Committee recommends:
THAT the comments of the delegate be received and referred to item
3(11) - Leisure Services Advisory Committee Meeting Minutes - LS09-022
— Pool Allocation Policy).
CARRIED
General Committee recommends:
THAT items 17 and 3 be brought forward for discussion.
CARRIED
17. Correspondence from Ms Ann Jones
Re: Pool Allocation Policy
(Relating to Item 3(11) — Leisure Services Advisory Committee Meeting
Minutes - LS09-022 — Pool Allocation Policy)
(Added Item)
General Committee recommends:
THAT the correspondence be received and referred to item 3(11) - Leisure
Services Advisory Committee Meeting Minutes - LS09-022 — Pool
Allocation Policy).
CARRIED
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GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 5 of 10
3. LSAC09-04 — Leisure Services Advisory Committee Meeting Minutes
April 16, 2009
General Committee recommends:
THAT it be recommended to Council that the following amendments be
made to the Draft Town of Aurora Leisure Services Department Pool
Allocation Policy:
➢ The title of the :policy be "Town of Aurora Leisure Services
Department Competitive Swim Club Pool Allocation Policy.
➢ The Policy Statement be amended to identify the names of the three
Aurora Swim Clubs.
➢ Section 5 include the following subsection:
f) That only clubs with Swim Ontario status will be considered for
pool allocation through the Town's Pool Allocation Policy.
➢' Section 6 be amended to include the following sentence: "That a
sworn affidavit be obtained from the President/Owner of each club in
October .and February confirming the number of Aurora residents
based on swimmer units. There is no need for a change of annual
allocation fora variation of.less than 15% and the Director of Leisure
Services adjust the allocation hours to refect the Policy."
➢ Section 7 be amended to read as follows: "Permits will not be issued
for competing Clubs in the pool at the same time unless the Clubs
agree."
➢ 'Section 9 be removed.
➢ Section 11 be modified to reflect the removal of Section 9
The policy is to reflect that the definition of a member would be a
resident that has to swim once a week and the number of members
per month is to be submitted to the Director of Leisure Services in
October, November, January, February and March; and
➢ THAT the proposed draft policy, reflecting the above changes,
be brought to a General Committee meeting and that staff
highlight any area(s) that may need to be refined or clarified;
and
➢ THAT staff provide as background information, the swim clubs'
membership numbers, reflecting the numbers as previously
provided, as well as updated numbers as of May 1, 2009
outlining residents and non-residents; and
THAT staff provide the unamended copy of the policy, as
presented at the April 16, 2009 Leisure Services Advisory
Committee meeting.
CARRIED
GENERAL COMMITTEE AGENDA - MAY 193,2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 6 of 10
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the April 16, 2000 meeting . be received, and the
recommendations contained therein be approved.
CARRIED
(b) Mr- George Zebrowski
Re: Multi -Way Stop at Timpson and Dinsmore
(Relating to Item 2(1) —Traffic Safety Advisory Committee
Meeting Minutes - TSAC09.005 - Multi -Way Stop Control Request at
Timpson Drive and Dinsmore Terrace Intersection
Mr. George Zebrowski addressed General Committee in support of the
recommendations from the Traffic Safety Advisory Committee regarding the
multi -way stop at the Timpson Drive and Dinsmore Terrace.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT item 2 be brought forward for discussion.
CARRIED
2. TSAC09-04 - Traffic Safety Advisory Committee Meeting.Minutes
April 15, 2009
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
April 15, 2009 meeting, be received and the recommendations contained
therein be approved.
CARRIED
VIl PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
5.
GS09-006 — Graffiti Clean-up Day
General Committee recommends:
THAT Council receive this report for information and consideration.
CARRIED
GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 7 of 10
General Committee recommends:
THAT the Town. Solicitor review all legal liability aspects of Graffiti
Day and any agreements that have been signed on behalf of the
Town.
CARRIED
6: ADM09.004—York Region's Long Term Tourism Destination Development
Strategy
General Committee recommends:
THAT Council support, in principle, the Region of York's draft Long Term
Tourism Destination Development Strategy, subject to the comments
contained in this report being addressed; and
THAT this report be forwarded to the Region of York Clerk; and
THAT the fast 3 Sentences of the report, under the heading
"COMMENTS", point #3, be removed.
CARRIED
7. ADM09-006 — Jack Woods Property —96Allaura Boulevard
General Committee recommends:
THAT the Procedural By-law be waived in order to add this item to the
Closed Session agenda at the end of this meeting:
CARRIED
General Committee recommends:
THAT this matter be referred to the Closed Session portion of this
meeting.
CARRIED
8. PW09-023 — Update on Winter Windrow Clearing Program
General Committee recommends:
THAT the results of the Pilot Windrow Clearing Program be received for
'information; and
THAT the Pilot Windrow Clearing Program be cancelled; and
THAT participants and the Seniors Centre be notified of the Pilot Program
cancellation.
CARRIED
W'18
GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 8 of 10
9. PW09-026 — Award of Tender PW2009-26 — Reconstruction of Stormwater
Management Facility C1
General Committee recommends:
THAT Tender PW2009-26 — Reconstruction of Stormwater Management
Facility C1 be awarded to Dynex Construction Ltd. at its tendered price of
$442,532.00, excluding G.S.T; and
THAT Council acknowledge the assistance of the Lake Simcce Regional
Conservation Authority in the undertaking of this project; and
THAT Council authorize the Mayor and Town Clerk to execute the
attached Form of Agreement between the Town of Aurora and Dynex
Construction Ltd. for the reconstruction of Stormwater Management
Facility C1.
CARRIED
12. PL09-036 — Five Year Official Plan Review
General Committee recommends:
THAT Council review and comment on the attached draft Terms of
Reference for the Five Year Official Plan review process; and
THAT staff initiate a Request for Proposal process to retain the required
consultants to undertake the Five Year Official Plan review, subsequent to
the Council approval of the Terms of Reference; and
THAT, as required under the. Planning Act, staff representatives consult
with the Regional Municipality of York pertaining to the requirements of the
Five Year Official Plan Review; and
THAT, as also required by the .Planning Act, a special public meeting of
Council be held to discuss the revisions to the Official Plan; and
That staff be authorized to prepare a letter to the Minister of Energy and
Infrastructure to request a one year extension to the implementation
deadline.for compliance with the "Growth Plan", to allow for adoption of a
corresponding amendment to the Town Official Plan.
CARRIED
Councillor McRoberts, having previously declared an interest in item 14, did not take
part in any discussion in this regard.
14. FS09-020 —Amendment to Storm Sewer Charge for Commercial and/or
Industrial Businesses Occupying More Than One Unit at the
Same Property Address
General Committee recommends:
THAT the policy for storm sewer charges be updated to reflect that, upon
application to the Town of Aurora's Financial Services Department by a
business occupying more than one commercial and/or Industrial unit at the
same property address, the Storm Sewer Charge be waived for all meters
in excess of the first meter.
CARRIED
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GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 9 of 10
15. Memorandum from the Director of Finance/Treasurer
Re: Quarterly Financial Reporting — Revision
General Committee recommends:
THAT the first interim report be as at May 31s', and be presented directly
to Council on June 23rd; and
THAT the second report be as at August 31", and be presented to
General Committee on October 6"'.
DEFEATED
General Committee recommends:
THAT the memorandum entitled, "Quarterly Financial Reporting —
Revision" be received for information.
CARRIED
16. Memorandum from the Manager of Legislative Services/Deputy Clerk
Re; June, July, August and September of the 2009 Council and
Committee Calendar
General Committee recommends:
THAT the June 23, 2009 Council meeting lie moved to June 25, 2009; and
THAT the July 14, 2009 Council meeting be moved to July 21, 2069; and
THAT the August 11, 2009 Council meeting remain tentatively
scheduled, pending the decision of whether it is required, and
THAT the General Committee and Council meetings in September be
re -scheduled as follows:
• September 1 no meetrng
• September 8— General Committee
• September 15— Council
• September 22— General Committee
• September 29 - Council
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
Councillor Collins-Mrakas advised that, contrary to what was stated earlier in the
meeting, there is a tip -line on the Town of Aurora website pertaining to graffiti.
X CLOSED SESSION.
General Committee recommends:
THAT General Committee resolve into a Closed Session to consider:
y personal matters about an identifiable individual, including municipal
or local board employees;
GENERAL COMMITTEE AGENDA - MAY 19, 2009
General Committee Meeting Minutes
Tuesday, May 5, 2009
Page 10 of 110.
➢ litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board; and
➢ a proposed or pending acquisition or disposition of land for municipal
or local board
{Referred Item 7)
CARRIED
The committee recessed at 10:10 p.m. to move into Closed Session.
The meeting was re -convened at 10:52 p.m.
General Committee recommends: .
THAT Council appoint Deborah Latimer to the Traffic Safety Advisory
Committee.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:58 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-16 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 12,
2009, WITH THE EXCEPTION OF ITEM ,3, WHICH WAS PULLED AND NOT
DISCUSSED, AND ITEM 14, WHICH WAS .APPROVED AS ORIGINALLY
PRESENTED,
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
12-
GENER QMMITTEE AGENDA MAY 195 2009
AungoRA
,You:Ye ito goad Co�cpas y
RESOLUTION FORM
GENERAL COMMITTEE MEETING -MAY 193 2009
ITEM - DELEGATION (A)
Moved By Seconded By
Resolution:
Vl DELEGATIONS
(a) Ms Lyn Townsend, Townsend, Rogers LLP
Re: Draft DevelopmentCharges.By-law
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if.applicable):
GENERAL COMMITTEE AGENDA - MAY 19, 2009
-14-
GENERAL COMMITTEE AGENDA - MAY 195 2009
AximOr
;yoGir've itLCJoor.L CAt2t�iaaty
QELE!� ATIQt_,g_.QVEST
Corporate Services
- Town Clerk
905-727-3123
intoQe-aurora.ca
Town of Aurora
1 Municipal Drive,
80X 1000, Aurora, ON LAG 6J1
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCIL/COMMITTEEIADVISORY COMMITTEE DATE: 'ftva`( V)109
SUBJECT:5
NAME: Lyres i �W c�h
ADDRESS: _
- � Street Address '.
Town/city Postal Code,
PHONE: HOME: BUSINESS:
FAX NO.: E-MAIL ADDRESS:
NAMrE� OF GROUP OR PERSON(S) BEING REPRESENTED (If applicable)
GYE)")P.
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
Personal Information on this form is collected under the legal authority of the Municipal Act, as amended. The informallon is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to. Section 27 of .
file Municipal Freedom of Information and Protection of Privacy Act. Questions aboutthis collection should be directed to
the Town Clerk, Town ofAurora 1 Municipal Drive Box 1000 Aurora, ON L4G W1 Telephone 905.721-3123.
qqF_ Y.
WC u ha i Wit,
COinmuruty
- 15-
GENERA MMITTEE AGENDA - MAY 195 2009
uRO..R
,yowm iro good, CoMpav
RESOLUTION FORM
GENERAL COMMITTEE MEETING MAY 19, 2009,
ITEM - DELEGATION (B)
Moved By Seconded By
Resolution:
VI DELEGATIONS
(b) Mr. Rolf Kaartinen - NORR Architects
Re: Item 5'- PL.09-043 — Application for Site Plan Review
GO.Transit, Parking Garage
145 Wellington Street East
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-16-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
17-
GENERAL COMMITTEE AGENDA -MAY 19, 2009 -
Clark, Carol-
. From: Suganthi Kathiravelu-Lem'
Sent: Friday; May 15, 2600 1022 AM
To: Janzen, Cindy- - - -
Cc:
_ Subject: Re. Go Transit Aurora Parking Structure Deputation - - -
Hi Cindy; _ The following 3 people'will attend the mQeting.-
1: Rolf Kaartinen - NORR Archit€cts - -
Rolf will he the designated spokesperson and will be doing the 5 minute presentation
2.: Suganthi Kathmwelu-Lem, GO Transit. _ -
3. Hubert Kloda - GO Transit.
Please do not hesitate to call me if you need anything further:.
Thank you. -
Sugandri -.
GENE R1L ' _ A4MITTEE AGENDA - MAY 19, 2009
Au
_.............. ............._... - -
,yara;-� i+o goad. eawrinn�iy
RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 1% 2009
ITEM # 1
Moved By Seconded By
Resolution:
1. AAC09-05 - Accessibility Advisory Committee Meeting Minutes
April 29, 2009
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the April 29,
2009 meeting be received. and the recommendations contained therein be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-19-
GENERAL COMMITTEE AGENDA - MAY 195 2009
- 20 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
ITEM #1
r. TOWN OF AURORA
AURORA GENERAL COMMITTEE No. AAC09-06
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from April 29, 2009
DATE: May 19, 2009
RECOMMENDATIONS
Accessibility Advisory Committee Meeting Minutes of April 1, 2009
THAT the minutes of the Accessibility Advisory Committee of April 1, 2009 be adopted.
MATTERS FOR CONSIDERATION
1. PowerPoint Presentation for the Aurora Chamber of Commerce
THAT the Accessibility Advisory Committee recommend to Council that Mr. Tim
Savage be requested to take pictures of current businesses in Aurora with clear
accessible entrances, as identified by the Committee, to replace those that are out
of date within the PowerPoint Presentation; and
THAT the pictures be provided to the Committee Secretary along with editing
revisions, as identified by the Accessibility Advisory Committee, in order to be
applied to the PowerPoint Presentation; and
THAT the. Accessibility Advisory Committee recommend to Council that the
Committee Secretary be requested to apply the Accessibility Advisory Committee
logo to the "Business Accessibility Test", to be included with the revised PowerPoint
presentation; and
THAT the revised PowerPoint Presentation and Business Accessibility Test be
provided at the next meeting. -
i
THAT the Accessibility Advisory -Committee recommend to Council that the Mr.
Thom Van be requested to follow up on a previous request to arrange a date for the
Accessibility Advisory Committee to present the PowerPoint Presentation and
Business Accessibility Test at the Chamber.of Commerce during the week of June
1, 2009 to June 5, 2000, coinciding with Accessibility Awareness Week. .
-21-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 2 - Report No. AAC09-05
2. Verbal Update from Ms. Catherine Couchman on Details of the Kawartha
Lakes Annual Accessibility Awareness Recognition Program
THAT the verbal update from Ms. Catherine Couchman be received for information.
3. Memorandum from Mayor Phyllis Morris
Re: Accessibility Advisory Committees Regional Forum
THAT the memorandum from Mayor Phyllis Morris, regarding the Accessibility
Advisory Committees Regional Forum, be received for information.
4. Pendingltems.List — Accessibility Advisory Committee
THAT the pending list be received for information.
ATTACHMENTS
Attachment #1 —Accessibility Advisory Committee Minutes of April 29, 2009
Prepared by. Carrie Eastwood, Council/Committee Secretary, ext. 4225
Carrie Eastwood, Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-22-
GENERAL COMMITTEE AGENDA MAY 995 2009
Owl-
Auw)RA
COMMITTEE MINUTES
MEETING NO. 09-05
Committee: Accessibility Advisory Committee
Date: Wednesday, April 29, 2009
Time and Location: 7:.00 p.m:, Aurora Public Library -.Activity Room A&B
Committee Members: Ann Boden, Chair, Councillor Bob McRoberts (arrived at
7:10), ,Co -Chair, Catherine Couchman, John Lenchak and
Tim Savage
Absent: Thom Van - Senior Building Inspector
Other Attendees: Carrie Eastwood, Committee Secretary
Ann Boden called the rneeting.to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act
APPROVAL OF AGENDA
Moved by Catherine Couchman Seconded by Tim Savage
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
23 .
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Accessibility Advisory Committee Minutes
Wednesday, April 29, 2009
Page 2 of 5
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes 09-04 April 1, 2009
Moved by Catherine Couchman Seconded by Tim Savage
THAT the minutes of the Accessibility Advisory Committee meeting 09-04
of April 1, 2009 be adopted.
CARRIED
DELEGATIONS
None
MATTERS FOR CONSIDERATION
1. PowerPoint Presentation for the Aurora Chamber of Commerce
(Referred from April 1, 2009 AAC Meeting)
Moved by Catherine Couchman Seconded by John Lenchak
THAT the Accessibility Advisory Committee recommend to Council that
Mr. Tim Savage be requested to take pictures of current businesses in
Aurora with clear accessible entrances, as identified by the Committee; to,
replace those that are out of date within the PowerPoint Presentation; and
THAT the pictures be provided to the Committee Secretary along with
editing revisions, as identified by the Accessibility Advisory Committee, in
order to be applied to the PowerPoint Presentation.
CARRIED
i
-24.
GENERAL COMMITTEE AGENDA - MAY 195 2009
Accessibility Advisory Committee. Minutes
Wednesday, April 29, 2009
Page 3 of 5
Moved by John Lenchak Seconded by Catherine Couchman
THAT the Accessibility Advisory Committee recommend to Council that
the Committee Secretary be requested to apply the Accessibility Advisory
Committee logo to the "Business Accessibility Test", to. be included .with
the revised PowerPoint presentation; and
THAT the revised PowerPoint Presentation and Business Accessibility
Test be provided at the next meeting.
CARRIED
Moved by John Lenchak Seconded by Catherine Couchman
THAT the Accessibility Advisory Committee recommend to Council that
the Mr. Thom Van be requested to follow up on a previous request to
arrange a.date for the Accessibility Advisory Committee to present the.
PowerPoint Presentation and Business Accessibility Test at the Chamber
of Commerce during the week of June 1, 2009 to June 5, 2009, coinciding
with Accessibility Awareness Week.
CARRIED
2. Verbal Update from Ms. Catherine Couchman on Details of the Kawartha
Lakes Annual Accessibility Awareness Recognition Program
Ms. Catherine Couchman advised that the recipient of the 2009 Kawartha Lakes
Annual Accessibility Awareness Award was a business called Evergreenwhich
provides custom renovation and building for persons with limited abilities.
Moved by John Lenchak Seconded by Councillor McRoberts
THAT the verbal update .from Ms. Catherine Couchman be received for
information.
CARRIED
-25-
GENERAL COMMITTEE AGENDA - MAY 995 2009
Accessibility Advisory Committee Minutes
Wednesday, April 29; 2009
Page 4 of 5
3. Memorandum from Mayor Phyllis Morris
Re: Accessibility Advisory Committees Regional Forum
Moved by Councillor McRoberts Seconded by Catherine Couchman
THAT the memorandum from Mayor Phyllis Morris, regarding: the
Accessibility Advisory Committees Regional Forum, be received for
information.
CARRIED
4. Pending Items List —Accessibility Advisory Committee
Moved by Councillor.McRoberts Seconded by Catherine Couchman
THAT the pending list be received for information.
CARRIED
OTHER BUSINESS
Councillor McRoberts provided an update with respect to the recent recommendation to
Council regarding the establishment of an Accessibility Awareness Award, from the
Town of Aurora. Councillor McRoberts advised that the Mayor provided valuable
feedback which resulted in a recommendation to the April 21, 2009 General Committee
and was approved at Council on April 28, 2009 which read as follows:
"WHEREAS the year 2009 has been proclaimed as the "Year of Business
Initiative" in Aurora, it is hereby recommended:
THAT the Chairperson of the Accessibility Advisory Committee and the Mayor
present a certificate or plaque of recognition at an upcoming Council meeting to
Mr. Raman Malhotra of Canadian Tire Petroleum to recognize his initiative in
changing business practices to provide full service.gas service to customers with
special needs at a time when this service was unavailable in Aurora; and
THAT upon any future `revision of the criteria for the. Civic Awards, the
Accessibility Advisory Committee be asked to provide input towards the criteria of
any relevant accessibility award.
-26-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Accessibility Advisory Committee Minutes
Wednesday, April 29, 2009
Page 5 of 5
Councillor McRoberts further advised that he has contacted the Interim Executive
Director at the Chamber of Commerce to discuss the concept of an Accessibility
Awareness Award and that the idea was welcomed, however the matter would have to
be addressed at a later time because there is no Awards Committee currently in place
at the Chamber.
Ann Boden advised of a letter that she had received from the Chair of the Sheppard's
Bush Conservation Area Management Plan Steering Committee, advising of the
development of a Draft Management Plan for the Sheppard's Bush Conservation Area,
Ms Boden advised that further information can be obtained at their website
www.lsrca.on.ca/sheppardsbush.
ADJOURNMENT
Moved by John Lenchak
THAT the meeting be adjourned at 8:12 p.m.
Ann Boden, .Chair
Accessibility Advisory Committee
CARRIED
0
- 27 -
GENER,i . '� 1TTEE AGENDA MAY 19, 2009
U A A RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 195 2009
ITEM # 2
Moved By Seconded By
Resolution:
2. EAC09-05 - Environmental Advisory Committee Meeting Minutes
May 7, 2009
RECOMMENDED:
THAT.the Environmental Advisory Committee Meeting minutes from the.May. .
7, 2009 meeting be received and the recommendations contained therein be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-28-
GENERAL COMMITTEE AGENDA - MAY 195 2009
-29-
GENERAL COMMITTEE AGENDA - MAY 19, 2009 ITEM #2
TOWN OF AURORA
AUIzORA GENERAL COMMITTEE No. EAC09-05
SUBJECT: Environmental Advisory Committee
Recommendation Summary from May 7, 2009 .
FROM: Environmental Advisory Committee
DATE: May 19, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 09-04, dated Thursday, April 2, 2009
THAT the meeting Record No. 09-04 dated April 2, 2009 be adopted.
MATTERS FOR CONSIDERATION
1.. Environmental Advisory Committee Priority List
THAT the Environmental Advisory Committee Priority List be received for information and
the Manager of Environmental Initiatives be requested to update the list based on
Committee input; and
THAT if be recommended to Council that the Manager of Environmental Initiativeswork
with the Leisure Services Department to fulfill the direction . of Council to establish 'No
Smoking' -and also include 'No Idling' zones at Town of Aurora facilities.
2. Verbal Update from the Manager of Environmental Initiatives
Re: Environmental Advisory Committee Home Show Booth
THAT the verbal update from the Manager of Environmental Initiatives regarding the
Environmental Advisory Committee Home Show Booth be received for information; and
THAT it be recommended to Council that a letter of thanks signed by Mayor Morris and
Chair Peter Piersol on behalf of the Environmental Advisory Committee be sent to the
Director of Planning and Mr. Cory Fagan of the Planning Department for their assistance
with respect to the Environmental Advisory Committee Home Show Booth.
-30-
GENERAL. COMMITTEE A GENDA MAY 19,..2009
May 19, 2009 - 2 - Report No. EAC09-05
3. Discussion Regarding the Lake Simcoe Region Conservation
Authority — Sheppard's Bush Draft Management Plan
THAT the comments received from the Environmental Advisory Committee members
regarding the Lake Simcoe .Region Conservation Authority. Sheppard's Bush Draft
Management Plan be received as information.
4. Selection of Chair and Vice -Chair
THAT it be recommended to Council that Mr. Peter Piersol and Councillor Evelina
MacEachern continue to serve as Chair and Vice -Chair respectively of the Environmental
Advisory Committee.for the forthcoming one-year period:
INFORMATIONAL ITEMS
5. Environmental and Sustainability Action Plan
Verbal Update from the Manager of Environmental Initiatives
THAT the verbal update from the Manager of Environmental Initiatives regarding the
Environmental and Sustainability Action Plan be received for information.
6. York Region Update — Committee Proceedings
Re: Deputation to the Solid Waste Management Committee Regarding
One Day Household Hazardous Waste Event in the Town of Aurora
THAT the York Region Update — Committee Proceedings be received for information.
7. Environmental Advisory Committee Pending List Updates
THAT the Environmental Advisory Committee Pending List updates be received for
information.
8. Information from Lake Simcoe Region Conservation Authority —
Community Tree Planting, Events.
THAT the information from Lake Simcoe Region Conservation Authority regarding
community tree planting events be received for information.
-31-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 1.9, 2069 - 3 - Report No. EAC09-05
ATTACHMENTS
-Attachment #1 - Environmental Advisory Committee Minutes of May 7, 2009
Prepared by: Carol Clark, Council/Committee Secretary; ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Environmental Advisory Committee.
- 32
GENERAL COMMITTEE AGENDA - MAY 195 2009
AuRoRA
COMMITTEE MINUTES
MEETING NO. 09-05
Committee: Environmental Advisory Committee
Date Thursday, May 7, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Peter Piersol, Chair, Councillor Evelina MacEachern, Vice -
Chair, Gordon Barnes, David Tomlinson, Susan Walmer,
Richard Wizemann and Mayor Morris (arrived 7:10 p.m., left
7:20 p.m.)
Absent: Councillor Wendy Gaertner and Councillor John Gallo
Other Attendees: Christina Nagy -Oh, Manager of Environmental Initiatives and
Elma Stevenson, Committee Secretary
The Chair called the meeting to order at 7:10 p.m. Mayor Morris extended
congratulations to the Naturalization and. Wildlife Sub -Committee of the Environmental.
Advisory Committee and presented a cheque in the amount of $1,500.00 that the T.D.
Canada Trust Bank. awarded for the Sub -Committee's contributions to the environment.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
.Act.
APPROVAL OF AGENDA
Moved by Susan Walmer Seconded by David Tomlinson
THAT the agenda as circulated by the Corporate Services Department be
approved with the following addition:
33 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Environmental Advisory Committee Minutes
Thursday, May 7, 2009
Page 2 of 6
y Added Item 8 — Information from Lake Simcoe Region
Conservation Authority — Community Tree Planting Events.
CARRIED
ADOPTION OF MINUTES
Environmental Advisory Committee Meeting
Record No. 09-04, dated Thursday, April 2, 2009
Moved by Gordon Barnes Seconded by Councillor MacEachern
THAT the meeting Record No. 09-04 dated April 2, 2009 be adopted.
CARRIED
DELEGATIONS
None .
MATTERS FOR CONSIDERATION
1. Environmental Advisory Committee Priority List
Moved by Councillor MacEachern Seconded by Gordon Barnes
THAT the Environmental Advisory Committee Priority List be received for
information and the Manager of Environmental Initiatives be requested to
update the list based on Committee input; and
THAT it be recommended to Council that the Manager of Environmental
Initiatives work with the Leisure Services Department to fulfill the direction
of Council to establish 'No Smoking' and also.include `No Idling' zones at
Town of Aurora facilities.
CARRIED
-34-
GENERAL COMMITTEE AGENDA - MAY 19.1 2009
Environmental Advisory Committee Minutes
Thursday, May 7, 2009
Page 3 of 6
2. Verbal Update from the Manager.of Environmental Initiatives
Re: Environmental Advisory Committee Home Show Booth.
3.
4.
Moved by Richard Wizemann
Seconded by David Tomlinson
.THAT the verbal update from the Manager of Environmental Initiatives
regarding the Environmental Advisory Committee Home Show Booth be
received for information; and
THAT it be, recommended to Council that a letter ofthanks signed by
Mayor Morris and Chair Peter Piersol on behalf of the Environmental
Advisory Committee be sent to the Director of Planning and Mr. Cory
Fagan of the Planning Department for their assistance with respect to the
Environmental Advisory Committee Home Show Booth.
CARRIED
Discussion Regarding the Lake Simcoe Region Conservation
Authority — Sheppard's Bush Draft Management Plan
Moved by David Tomlinson
Seconded by Susan Walmer
THAT the comments received from the Environmental Advisory
Committee members regarding the Lake Simcoe Region Conservation
Authority - Sheppard's Bush Draft Management Plan be received as
information. -
CARRIED
Selection of Chair and Vice -Chair
Moved by Gordon Barnes
Seconded by David Tomlinson
THAT it be recommended to Council that.Mr. Peter Piersol and Councillor
Evelina MacEachern continue to serve as Chair and Vice -Chair
respectively of the Environmental Advisory Committee for the forthcoming
one-year period.
CARRIED
-35-
GENERAL COMMITTEE. AGENDA -MAY 99, 2009
Environmental Advisory Committee Minutes
Thursday, May 7, 2009
Page 4 of 6
INFORMATIONALITEMS
5. Environmental and Sustainability Action Plan.
Verbal Update from the Manager of Environmental Initiatives
Moved by Richard Wizemann Seconded by Susan Walmer
THAT the verbal update from the Manager of Environmental Initiatives
regarding the Environmental and Sustainability Action Plan be received for
information.
CARRIED
6. York Region Update — Committee Proceedings,
Re: Deputation to the Solid Waste Management Committee
Regarding One Day Household Hazardous Waste Event in the
Town of Aurora
Moved by Susan Walmer Seconded by Richard Wizemann
THAT the York Region Update — Committee Proceedings be received. for
information.
CARRIED
Moved by David Tomlinson Seconded by Gordon Barnes
THAT the meeting be extended past 9:00 P.M.
CARRIED
7. Environmental Advisory Committee, Pending List Updates
Moved by David Tomlinson Seconded by Gordon Barnes
THAT the Environmental Advisory Committee Pending List updates be
received for information.
CARRIED
-36- -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Environmental Advisory Committee Minutes
Thursday, May 7, 2009
Page 5 of 6
8. Information from Lake Simcoe Region Conservation Authority—
Community Tree Planting. Events
Moved by Councillor MacEachern Seconded by Richard Wizemann
THAT the information from Lake Simcoe Region Conservation Authority
regarding community tree planting events be received for information.
CARRIED
NEW BUSINESS
Susan Walmer advised that the Oak Ridges Moraine Land Trust is holding a fund
raising event `Go Green with Blue Suede Shoes' to take place on Saturday, May 30,
2009 at the Pavillion at Musselman's Lake and further information regarding this event
can be found at www.cedarbeach.com/pavillion.html.
Gordon. Barnes advised that he will be attending the 2009 Cities Alive! International
Green Roof Infrastructure Congress that will take place in Toronto.from October 19722, ..
2009 and he will provide a report to the Committee regarding this event.
David. Tomlinson informed the Committee that the Aurora Westview Golf Club has
received an Audubon Award and .the Committee agreed that the Town of. Aurora
acknowledge this outstanding environmental initiative of Westview Golf and should
encourage other golf clubs to work towards achieving Audubon standards.
Christina Nagy -Oh reminded the Committee that a free Learn to Conserve Energy
Workshop will be held at the Aurora Public Library on. Monday, May 23, 2009 at 7:00
p.m.
-37-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Environmental Advisory Committee Minutes
Thursday, May 7, 2009
Page 6 of 6
ADJOURNMENT
Moved by Susan Walmer
THAT the meeting be adjourned at 9t25 p.m.
CARRIED
,,6�-,'Peter Piersol,.Chair
Environmental Advisory Committee
-38-
GENERft — ITTEE AGENDA - MAY.19, 2009
AumoitA
YO2GYC UL (j00(iCOYK�IRSL}/ - _ _
RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 193 2009
ITEM # 3
Moved By Seconded By
Resolution:
3. HAC09-04 — Heritage Advisory Committee Meeting Minutes
May 11, 2009
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the May.11,
`2009 meeting be received and , the recommendations contained therein be
approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-39-
GENERAL COMMITTEE AGENDA MAY 195 2009
-40-
GENERAL COMMITTEE AGENDA - MAY 195 2009 ITEM #3
j-� TOWN OF AURORA
AURORA GENERAL COMMITTEE No. HAC09-04
SUBJECT: Heritage Advisory Committee - Recommendation Summary from
Monday, May 11, 2009
DATE: May 19, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
Heritage Advisory Committee Meeting Minutes HAC09-03 dated Monday,
April 13, 2009
THAT the Heritage Advisory Committee of Aurora minutes HAC09-03, dated Monday,
April 13, 2009 be adopted:
ITEMS FOR CONSIDERATION
1. Memorandum from the Director of Planning and Development
Re: Heritage Advisory Committee Awards Program
Outstanding Adaptive Reuse of a Heritage Resource
THAT the Heritage Advisory Committee recommend to Council that Mr. Gary
Templeton be nominated for the category of "Outstanding Adaptive Reuse. of a
Heritage Resource" as part of the 2009 Heritage Advisory Committee Awards..
2. PL09-044.- Projects Reviewed by the Manager of Heritage Planning
and Urban Design for April 2009
THAT the Heritage Advisory Committee Report entitled Projects Reviewed by the
Manager of Heritage Planning and Urban Design for April 2009 be received as
information.
-41-
'GENERAL COMMITTEE AGENDA -MAY 19, 2009
May 19, 2009 - 2 - Report No. HAC09-04
INFORMATION ITEMS
3. Memorandum from the Director of Planning and Development
Re: 34 Wellington Street East -Proposed Building Addition
File D11-05-09 (Related Files: D14-11-08, D11-09-06 &PL09-037)
THATthe memorandum from the Director of Planning and Development, regarding
a proposed building addition at 34 Wellington Street East, be ,received as
information.
4. Memorandum from the Director of Planning and Development
Re: 100 Old Yonge Street, Relocation of the Designated Building
Files D16-06 & D10-(04-05)-08
THAT the Heritage Advisory Committee receive this item for information and review
the attached proposed site plan and elevations to provide any comments or
recommendations to Council; and
THAT the Heritage Advisory Committee recommends to Council that the Manager
of Heritage Planning& Urban Design be authorized to review. and approve the final
elevation plans.
5. Memorandum from the Director of Planning and Development
Re: Heritage Advisory Committee Agenda - Media Update
THAT the memorandum from the Director of Planning and Development, regarding .
media updates, be received for information.
6. Extract from General Committee Meeting; April 21, 2009
Re: Heritage Advisory Committee Minutes, April 13, 2008
THAT the extract from the April 21, 2009 General Committee meeting; adopted at
the April 28, 2009 Council meeting, regarding Heritage Advisory Committee
Minutes, April 13, 2009 be received for information.
_42-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May,19, 2009 - 3 - Report No. HAC09-04
7. Correspondence from Mr. Starr Rycombel
Re: Resignation from the Heritage Advisory Committee
THAT the correspondence from Mr, Stan Rycombel advising of his resignation from
the Heritage Advisory. Committee be received for information; and
THAT it be recommended to Council that the advertising for a replacement member
to sit on the Heritage Advisory Committee be authorized.
0
ATTACHMENTS
Attachment #1 - Heritage Advisory Committee Minutes of May 11, 2009
Prepared by: Carrie Eastwood, Council/Committee Secretary Ext. 4225
Carrie Eastwood
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
-43-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
'Aupt.,oRA
COMMITTEE MINUTES
MEETING NO. 09-04
Committee: Heritage Advisory Committee
Date. Monday, May 11, 2009
Time and Location_ 7:00 p.m., Holland Room
Committee Members: Donna Smith, Vice -Chair, Andries Godschalk, John McIntyre,
Bill Newman, Jacqueline Stuart, Councillors Collins-Mrakas
(arrived at 7:37 p.m.) and McRoberts
Members Absent: Stan Rycombel (Resignation letter provided at this meeting)
and Lynne McKenzie
Other Attendees: Mai Al Nabhan, Manager of Heritage Planning & Urban
Design and Carrie Eastwood, Council/Committee Secretary
The Chair called the meeting to order at 7:01 p.m.
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by John McIntyre Seconded by Andries Godschalk
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved.
➢ Correspondence from Mr. Stan Rycombel
Re: Resignation from the Heritage Advisory Committee
CARRIED
-44.
GENERAL COMMITTEE AGENDA - MAY 19, 200.9
Heritage Advisory Committee Minutes
Monday, May 11, 2009.
Page 2 of 6
Moved by Councillor McRoberts. Seconded by Jacqueline Stuart
THAT the "NEW BUSINESS" section of the agenda be brought forward at
this time.
CARRIED
NEW BUSINESS
-Ms. Mai Al Nabhan, .Manager of Heritage Planning & Urban Design, advised of an
upcoming application regarding the relocation of the "Allen Brown House" located within
the proposed development at Bayview Avenue and Vandorf Sideroad, with Fernbrook
Homes. Ms. AI Nabhan advised that the applicant requested that the Heritage Advisory
Committee be made aware of the proposed relocation of the "Allen Brown House" to a
more prominent and visible location within the development, and to verify that the
committee endorses this concept, before proceeding with the necessary studies and
license fees required to go forward with a formal application.
The Heritage Advisory Committee responded by agreeing in principal, to the concept of
moving the "Allen Brown House", however, concerns were expressed regarding the
style of the building and the.serious potential for structural damage to occur during the
move process and requested that an engineering study be done to determine whether
the move will be possible and how it can. be done safely, and that the engineering report
be brought to a future Heritage Advisory Committee meeting. A security deposit of the
amount of $250,000 was also requested by the Committee.
Ms. Al Nabhan provided copies of. the 2009 Doors Open Ontario brochure. -to the
Heritage Advisory Committee members and advised of the proposed locations where
copies of the publication will be made available for public access.
Ms. Al Nabhan advised of another upcoming proposal regarding 15806-15088 Yonge
Street, if a designation is pursued for this property a report will be presented at the next
Heritage Advisory Committee meeting on Monday, June 8, 2009.
- 45
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Heritage Advisory Committee Minutes
Monday, May 11, 2009
Page 3 of 6
ADOPTION OF MINUTES
Heritage Advisory Committee Meeting Minutes HAC09-03 dated Monday,
April 13, 2009
Moved by Bill Newman Seconded by Councillor McRoberts
THAT the Heritage Advisory Committee of Aurora minutes HAC09-03,
dated Monday, April 13, 2009 be adopted.
CARRIED
DELEGATIONS
None
ITEMS FOR CONSIDERATION
1. Memorandum from the Director of Planning and Development
Re: Heritage Advisory Committee Awards Program
Outstanding Adaptive Reuse of a. Heritage Resource
Moved by John McIntyre Seconded by Jacqueline Stuart
THAT the Heritage Advisory Committee recommend to Council that Mr. .
Gary Templeton be nominated for the category of "Outstanding Adaptive
Reuse of a Heritage Resource as part of the 2009 Heritage Advisory
Committee Awards:
CARRIED
- 4.6 -
GENERAL COMMITTEE AGENDA- MAY 195 2009
Heritage Advisory Committee Minutes
Monday, May 11, 2009
Page 4 of 6
2. PL09-044 - Projects Reviewed by the Manager of Heritage Planning
and Urban. Design for April 2009
Moved by Councillor McRoberts Seconded by Andries Godschalk
.THAT the Heritage Advisory Committee Report entitled Projects Reviewed
by the Manager of Heritage Planning and Urban Design for April 2009 be
received as information.
CARRIED
INFORMATION. ITEMS
3. Memorandum from the Director of Planning and Development
Re: 34 Wellington Street East -Proposed Building Addition
File D11-06-06 (Related fifes: D14-11-081D11-09-06 & PL09-037)
Moved by Jacqueline Stewart Seconded by Bill Newman
THAT the memorandum from the Director of Planning and Development,
regarding a proposed building addition at'34 Wellington Street East, be
received as information.
CARRIED
4.. Memorandum from the Director of Planning and Development
Re: 100 Old Yonge Street, Relocation of the Designated Building
Files D16-06 & D10-(04-05)-08
Moved by John McIntyre
Seconded by Jacqueline Stewart
THAT the Heritage. Advisory Committee receive this item for information
and review the attached proposed site plan and elevations to provide any
comments or'recommendations to Council; and
THAT the Heritage Advisory Committee recommends to Council that the
Manager of Heritage Planning & Urban Design be authorized to review
and approve the final elevation plans.
CARRIED
-47
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Heritage Advisory Committee Minutes
Monday, May 11, 2009
Page 5 of 6
5.. Memorandum from the Director of Planning_ and Development
Re: Heritage Advisory Committee Agenda - Media Update
Moved by Councillor McRoberts Seconded by Andries Godschalk
THAT the memorandum from the Director of Planning and Development,
regarding media updates, be received for information.
CARRIED
6. Extract from General Committee Meeting, April 21, 2009
Re: Heritage Advisory Committee Minutes, April 13, 2008
Moved by Andries Godschalk Seconded by Councillor Collins-Mrakas
THAT the extract from the April 21, 2009 General Committee. meeting,
adopted at the April 28, 2009 Council meeting, regarding Heritage_
Advisory. Committee Minutes, April 13, 2009 be received for information.
CARRIED
7. Correspondence from Mr. Stan Rycombel
Re: Resignation from the Heritage Advisory Committee
Moved by Councillor McRoberts Seconded by Councillor Collins-Mrakas
THAT the correspondence from Mr. Stan Rycombel advising of his
resignation from the Heritage Advisory Committee be received for
information; and .
THAT it be recommended to Council that the advertising for a
replacement member to sit on the Heritage Advisory Committee be
authorized.
CARRIED
-48-
GENERAL .COMMITTEE AGENDA - MAY 19, 2009
Heritage Advisory Committee Minutes
Monday, May 11, 2009
Page 6 of 6
ADJOURNMENT
Moved by Councillor Collins-Mrakas
THAT the meeting be adjourned at 7:40 p.m.
CARRIED
Ms Donna Smith, Vice -Chair
Heritage Advisory Committee
-49-
GENE '4 G
.�.%VIMITTEE.AGENDA - MAY 1952009
R
KA
yuw're ix, yooiG Camtgarry :-RESOLUTION FORM
GENERAL COMMITTEE MEETING- MAY 19, 2009
ITEM # 4
Moved By Seconded By
Resolution:
4. YWCS09-01 — Yonge Wellington Corridor Study Steering Committee
Minutes - April 20, 2009
RECOMMENDED:
THAT the Yonge Wellington Corridor Study Steering, Committee Meeting
minutes from. the April 20, 2009 meeting be received and Ahe
recommendations contained therein -be approved.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-50-.
GENERAL COMMITTEE AGENDA - MAY 195, 2009
-51-
GENERAL C TTEE-"U1 . ,MAYr&9A 2006
ITEM #4
AURORA GENERAL COMMITTEE No. YWCS09-01
SUBJECT:. Yonge Wellington Corridor Study Steering Committee -
Recommendation Summary from April 20, 2009
FROM: Yonge Wellington Corridor Study Steering Committee
DATE: May 19, 2009
RECOMMENDATIONS
Yonge Wellington Corridor Study Steering Committee
Record No. 09-01, dated Monday, April 20, 2009
THAT the Yonge Wellington Corridor Study Steering Committee minutes 09-01, dated
Monday, April 20, 2009 be adopted.
MATTERS FOR CONSIDERATION
Rules of procedure
A copy of the rules of procedure was made available to committee members.
2. Selection of a ChairpersonlVice Chair
Due to the lack of a Quorum the selection of a chair was put on hold until a future meeting
date.
3. Overview of the work program and study schedule. Discussion of the purpose
and format of the workshops
Donna Hinde of the Planning Partnership presented a detailed description of the work
program and study schedule. She also presented details on the first workshop and a
lengthy discussion occurred pertaining to the study limits and wording for the first notice.
It was discussed that the limits of the study area should include more lands including the
area around the GO Station, the new High School on Wellington Street and the lands
around the Heritage Centre/other Town facilities. The committee agreed that these areas
would be added into the study area and also that the solid line around the study limits
would be removed to allow flexibility pertaining to the limits.
4. Identification of key community contacts, interest groups, individuals
Jim Kyle indicated that the Town has comprised a mailing list for all the business owners
and residents in the area and that the Town will be issuing the notice to a large group of
52 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 2 -_ Report No. YWCS09-01
people. In addition the Town will be building an email list that can be used for the
remainder of this study. Property owners, business owners and tenants are the primary
sources for the database.
The Notices will also be posted in the Newspaper andposted at the library, arenas,
community centres; chamber, pools and Town Hall. Furthermore it was determined that
staff along with the consultant would work on producing a more visual notice including
photographs and better graphics. In addition the committee discussed using the "Mayor's
Column" along with related articles in the newspaper to promote the study.
Furthermore the venue for the second set of workshops was discussed and if.was
determined that Staff would attempt to -find a larger more suitable facility than the Holland
Room for the Workshops.
5. Discussion of opportunities and challenges to be addressed in the Study Area.
The following points, were raised as opportunities and challenges in the study area.
• What are the anchoring opportunities?
• Aesthetic —strong recurring theme.
• Strong town focus and identity.
• G.W. Williams Public Open -Space -discussion of what to do with
these school sites. Important for the School board be invited to these
workshops.
• Yonge — Wellington to most residents mean a traffic light problem.
One of the opportunities with this study is to leverage and use the
value of the properties with this study.
Far fewer nationally branded .businesses.
Once Yonge became a thoroughfare was when problems began
• Industrial Parkway serves as'a through route
• Lack of parking is a perception.of the store owners and the retail
establishments
• Heritage balance
• Sooner we brand the better — focus needs to be economic
development
• Getting people downtown is critical to, the businesses being
successful
• Transportation
Strategy that attracts the right types of businesses
Previous studies still reflects the same issues, and some new ideas --
precedents studies should be relied upon.
• How the works are financed are. important
• Arts and Cultural Centre is hoped to be a key anchor for the
downtown
• Farmer's market
• Wells Street School— education. Make sure there is life in the area.
-53-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 3 Report No. YWCS09-01
• Lots of different types of businesses — library — so many different
opportunities in the. Downtown, the packaging just haven't been
prepared.
• Driving from one end to another — feels like you're driving in different
towns.
• Increased -the challenge by extending.the corridor north and south
• Engagement - connected, putting an ad in the paper does nothing.
6. Discuss naming/branding the Study
Donna Hinde presented some examples of branding that has been used for
downtown revitalization in other communities.
The committee discussed branding in general terms and suggested the
additional research and discussions will be required in order to select a
vibrant branding scheme. However the committee indicated that the branding
should recognize the heritage of Aurora, important events, culture and
unique aspects of Aurora.
Some suggestions for branding included:
Customizing the existing tagline of "You're in good Company"
"Aurora's Core & More"
"Aurora is the dawn of a new beginning" .
ATTACHMENTS
Attachment #1 —Yonge Wellingon Minutes of April 20, 2009
Preparedby. CindyJanzen, Managerof Legislative Services, Deputy Clerk, ext.
4217
Mayor Phyllis orris, Chair
of the Yonge Wellington Corridor Study Steering Committee
-54-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
1�URDI21�
Committee:
Date:
Time and Location:
Committee Members:
Absent:
COMMITTEE MINUTES
MEETING NO. 09-01
Yonge Wellington Corridor Study
Monday, April 20, 2009..
7:06 p.m., Holland Room
Mayor Morris, Chris Ballard, Ken Whitehust
Andries Godschalk, Michael Keith and Michael Levesque
Other Attendees: Jim Kyle — Planning, Marco Ramunno — Planning, Mai AI
Nabhan — Planning, Kristen. Yemm - Communications,
Marnie Wraith - ED, Bob McRoberts — Councillor, Al Wilson —
Councillor, Donna Hinde — Planning Partnership, Vincent
Tong — Planning Partnership, Jennifer Sault - Resident
The meeting was called the meeting to order at 7:10 p.m. There was not a Quorum at
meeting.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act,
APPROVAL OF AGENDA
The agenda was approved.
ADOPTION OF MINUTES
Being the first meeting of the Committee there were no previous minutes
DELEGATIONS
None
MATTERS FOR CONSIDERATION
1. Rules of procedure
0
- 55`-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Yonge Wellington Corridor Committee Record No. 09-01
Monday, April 20, 2009
Page 2 of 4
A copy of the rules of procedure was made available to committee members.
2. Selection of a Chairperson/Vice Chair
Due to the lack of a Quorum the selection of a chair was put on hold until a future
meeting date.
3. Overview of the work program and study schedule. Discussion of the
purpose and format of the workshops
Donna Hinde of the Planning Partnership presented a detailed description of the
work program and study schedule. She also presented details on the first
workshop and a lengthy discussion. occurred pertaining to the study limits and
wording for the first notice.
It was discussed that the limits of the study area should include more lands
including the area around. the GO Station, the new High School on Wellington
Street and the lands around the Heritage Centre/other Town facilities.. The
committee agreed that these areas would be added into the study area and also
that the solid line around the study limits would .be removed to allow flexibility
pertaining to the limits.
4. Identification of key community contacts, interest groups, individuals
Jim Kyle indicated that the Town has comprised a mailing list for all the business
owners and residents in the area and that the Town will `be.issuing the notice to a
large group of people. In addition the Town will be building an email list that can
be used for the remainder of this study: Property owners, business owners and
tenants are the primary sources for the database.
The Notices will also be posted in the Newspaper and posted at the library,
arenas, community centres, chamber, pools. and Town Hall. Furthermore it was
determined that staff along with the consultant .would work on producing a more
visual notice including photographs and better graphics. In addition the
committee discussed using the "Mayor's Column" along with related articles in
the newspaper to promote the study.
Furthermore the venue for the second set of workshops was discussed and it
was determined that Staff would attempt to find a larger more suitable facility
than the Holland Room for the Workshops.
-56-.
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Yonge Wellington Corridor Committee Record No. 09-01
Monday, April 20, 2009
Page 3 of'A
5. Discussion of opportunities and challenges to be addressed in the
Study Area
The following points were raised as opportunities and challenges in the study
area.
• What are the anchoring opportunities?
Aesthetic — strong recurring theme.
• Strong town focus and identity.
• G.W. Williams Public Open Space,— discussion of what to do with
these school sites. Important for the School board be invited to
these workshops.
Yonge —Wellington to most residents mean a traffic light problem,
• One of the opportunities with this study is to leverage and use the
value of the properties with this study.
• Far fewer nationally branded businesses..
• Once Yonge became a thoroughfare was when :problems began
• Industrial Parkway serves as a through route
• Lack of parking is a perception of the store owners and the retail
establishments
• Heritage balance
• Sooner we brand the better — focus needs to be economic
development
• Getting people downtown is critical to the businesses being
successful
• Transportation
. ' Strategy that attracts the right types of businesses
• Previous studies still reflects the same issues, and some new ideas
— precedents studies should be relied upon.
• How the works are financed are important
• Arts and Cultural Centre is hoped to be a key anchor for the
downtown
• Farmer's market
• Wells Street School —education. Make sure there is life in the area.
• Lots of different types of businesses — library -- so many different
opportunities in the Downtown, the packaging just haven't been
prepared.
• Driving from one end to another — feels like you're driving in
different towns.
Increased the challenge by extending the corridor north and south
- 57 -
:GENERAL COMMITTEE AGENDA - MAY 195 2009
Yonge Wellington Corridor Committee Record No. 09-01
Monday, April 20, 2009
Page 4 of 4
Engagement — connected, putting an ad in the paper does nothing..
6. Discuss namingibranding the Study
Donna Hinde presented some examples of branding that has been used for
downtown revitalization in other communities.
The committee discussed branding in general terms and suggested the additional
research and discussions will be required in order to select a vibrant branding
scheme. However the committee indicated that the branding should recognize
the heritage of Aurora, important events, culture and unique aspects of Aurora,
Some suggestions for branding included:
• Customizing the existing tagline of "You're in good Company"
• "Aurora's Core & More"
• "Aurora is the dawn of a new beginning"
INFORMATIONAL ITEMS
N/A
NEW BUSINESS
NIA
ADJOURNMENT
The meeting was adjourned at 9:10 p.m.
Mayor Phyllis Morris, Chair
Yonge Wellington Corridor Study. Steering Committee
. 58 -
GENERA QMMITTEE AGENDA -MAY 195 2009
RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 19, 2009
ITEM # 5
Moved By Seconded By
Resolution:
S. PL09-043 — Application for Site Plan Review
GO Transit, Parking Garage
145 Wellington Street East
File 1311-07-09
RECOMMENDED:
THAT report PL09-043 be received as information.
Proposed Resolution/Amendment (if applicable)'
GENERAL COMMITTEE AGENDA MAY 193,2009
- 60 -
GENERAL COMMITTEE AGENDA - MAY 195 2009 ITEM #5
r TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PL09-043
SUBJECT: Application for Site Plan Review
GO Transit, Parking Garage
145 Wellington Street E.
File: D11-07-09
FROM: Marco Ramunno, Director of Planning and Development Services
DATE:. May 19, 2009
RECOMMENDATIONS
THAT report PL09-043 be received as information.
PURPOSE OF THE REPORT
GO Transit has submitted a site plan application for review by the Town to permit the
construction of a 5 level parking garage to accommodate parking for a total of 866 vehicles.
BACKGROUND
Location/Land Use
The subject lands are located on the south side of Wellington Street approximately mid
way between the GO railway tracks and industrial Parkway. (see Figure 1). The property
has a frontage of 97.6 metres (320 feet), a depth of 75 metres (246 feet) and a lot area of
.74 ha (1.8 acres). The site was previously vacant and construction ofthe garage structure
has commenced on the property.
Surrounding Uses
Surrounding land uses are as follows:
South: Existing GO parking lot accessed from Ross Street and Industrial Parkway South.
North: Across Wellington Street; commercial and 5 storey condominium apartment.
East: Commercial/ restaurant uses.
West: Vacant office commercial building (3 and 9 Ross Street) recently purchased by
GO Transit.
-61-
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19, 2009 - 2 - Report No. PL09-043
PROPOSAL:
GO Transit retained NORR Limited Architects and Engineers to submit a Site Plan
Application to the Town proposing a five (5) level parking garage to accommodate a total of
866 parking spaces. This includes 854 'standard' parking spaces (2.5m x 5.5m) and 1.2
barrier free parking spaces. The structure will be open-air (natural ventilation) and
constructed as a precast building with a roof. Four (4) elevators are located within the two
stairwell areas of the building. (See Figure 3; Site Plan).
It should be noted that as a provincial agency GO Transit will not be required to enter into
as site plan agreement or pay any fees or securities to the Town, and as such this matter is
presented to Council as an information item.
Official Plan
The subject lands are designated "Service Commercial" by the Town of Aurora Official
Plan.
Zoning By-law
The subject lands are zoned (H) C5-2, "Industrial Commercial Exception Zone" by Town of
Aurora Zoning By-law 2213-78, as amended. The (H) C5-2 Zone was approved in 2000 as
a site specific zone to allow a mixed use industrial/ commercial development on the
property. The holding provision of the bylaw is to be lifted upon the execution of a site plan
agreement on the lands. An agreement was never executed for the industrial/ commercial
development.
The subject lands fall under the ownership of the GO Transit, which is an agency of the
Province and is a "Public Service" as defined by Section 6.32 of the Zoning Bylaw. The
provisions of the zoning bylaw (including the holding provisions) do not apply to the use of
any land or the erection or use of any building or structure on lands used for "Public
Service". As such the use of the lands for the purposes of a parking garage and the
location of the proposed structures as shown on the applicant's site plan is considered to
comply with the Bylaw.
Site Design, Access, and Parking
The five (5) level parking garage will have a total gross floor area of approximately 25,557
m2 (275,100 sq. ft.) and will be situated in the centre of the property. The building is
setback roughly 10 m (32 ft.) from the abutting side lotlines, and due to the steep grade of
the property the structure will be built into the slope at the rear of the site.
The main vehicular access to the garage is situated at grade level at the easterly entry to
the building and will be designed as a right -in right -out to Wellington Street. A second
access will be provided from the southerly GO parking lot and, due to grades, will access
- 62 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 3 - Report No. PL09-043
the garage at the 3rd parking level to the building. Approximately 175 parking spaces are
provided per floor totalling 866 parking spaces.
Preconsultation meetings with respect to the proposed garage structure began with GO
Transit, its consultant team and staff in May 2008. Staff acknowledged to importance of
providing a consolidated and controlled parking facility in close proximity to the rail line.
Staffs initial comments to the building related to the visual impact that the multi storey
garage structure would have on the Wellington Street streetscape, As such, in addition to
the traffic engineering considerations, staff urged GO Transit to consider designing the
proposed structure in a manner which addresses urban design considerations of the
Town's Official Plan and as such architectural, landscaping and urban design matters
should be a fundamental component in preparing plans for the site.
On March 18, 2009 the site plan application was received by the Town and circulated to
departments and agencies for comment. On April 14, 2009 a post circulation letter was
sent to the applicant including all comments from staff. It was noted that as the garage
structure is being built at a very prominent location entering into the Aurora downtown core
it was again requested that additional information be provided by GO to enable staff to
review and evaluate the development. Staff requested that the following information be
provided:
• Revised building elevation plans for review and discussion to address urban design
considerations.
• Pedestrian movement plan, walkway treatment and lighting within and between the
garage site and station area.
• The landscape plan that was submitted with the application was preliminary in
nature and inconsistent with staff preconsultations. A revised landscape plan which
addressed the concerns of the Town's Leisure Services Department should be
submitted as a component of the site plan review process.
• Information related to how the building/ site plan is being developed as a
sustainable development.
Although not a requirement of the subject parking garage site plan submission, staff
also recommended that CO Transit prepare and submit an overall conceptual
development plan for the entire GO parking area. It would be of particular interest to
view a plan that illustrates the proposed bus turn -around, vehicle parking design and
pedestrian movement plan for the 3 Ross Street property to which has been recently
purchased by GO Transit.
As of the date of the preparation of this staff report a second submission responding to
staff comments had not been received. Construction works are commencing on site
and this report is scheduled for Council to consider the site plan as an information item.
The applicant has been invited to this evening's meeting.
-63-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 4 - Report No. PL09-043
Landscaping
The landscape plan submitted with the application provides for front yard building edge
landscaping and the maintenance of existing side yard vegetation. Stairs and a pedestrian
ramp are also proposed adjacent to Wellington Street (which encroach into the road
.allowance) As noted above preconsultation and written comments received by the Leisure
Services Department have identified the need for an alternative streetscape landscape
plan better suited to the building massing, grades. and pedestrian movement. The
applicant has advised that the landscape plan as currently submitted (see Figure 7) will be
revised to satisfy Leisure Services comments.
Building Elevations
As illustrated by Figures 5 and 6, the open air five (5) storey parking garage will be built
using precast concrete. Two stairwells are also shown which are intended to be faced with
glazing. The current elevation drawings also show hanging panels as visual detailing to the
structure. GO Transit have advised staff that these building elevation plans will be revised
to provide an improved building massing and architectural appearance to the building.
Staff have not yet received the revised elevation plans.
Department Comments
In response to the submitted plans and supporting documentation the Public Works
Department has indicated minor technical site servicing and grading related comments
which should be resolved through the resubmission process. Public Works has no
concerns with the Traffic Report subject to approval by the Region.
The Building Administration Department has advised thatthe development is considered
to conform to the Zoning Bylaw (per Section 6.32 — Public Uses). Building permit
applications with applicable fees have been submitted and processed by the Building
Department. The review is complete and the proposal in compliance with the Ontario
Building Code. On site inspections will be conducted.
Leisure Services has noted that a revised landscape plan is required.
External Agency Comments
The Region of York Traffic and Transportation Department has provided comments
primarily respecting construction access to the site. The Region has also reviewed the
traffic report and have stated that the proposed right -in right -out access from Wellington
Street does not currently satisfy Regional design standards and that this access will have
to be revised to the satisfaction of the Region.
-64-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 5 Report No. PL09-043
SERVICING ALLOCATION
Not applicable
ALTERNATIVE TO THE RECOMENDATION
Council has the following alternative resolution regarding the subject site plan application:
Alternative 1: Direct staff report back to Council addressing any issues that may be raised
at the General Committee Meeting.
FINANCIAL IMPLICATIONS
Not applicable
CONCLUSION
Staff have requested that additional information be provided to assess the development
application. GO Transit has advised that this info will be provided.
GO Transit does not require site plan approval and will not be entering into a site plan
agreement. This staff report is provided as an information item .
ATTACHMENTS
Figure 1 — Location and Zoning Plan
Figure 2 — Air photo
Figure 3 — Proposed Site Plan
Figure 4 — Building cross sections
Figure 5 — Proposed building elevations North and West
Figure 6 — Proposed building elevations South and East
Figure 7 — Proposed Landscape Plan
Prepared by: Glen Letman, MCIP, RPP
Manager of Development Planning, Ent. 4349
—(S
Marco Ramunno, MCIP, RPP
Director of Planning and Development
Services
Lam/
Neil Garbe
Chief Administrative Officer
- 65 -
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AuRO1 .
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RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 195 2009
ITEM # 6
Moved By Seconded By
Resolution:
6. FS09-023 —Community Foundations and Cultural & Community
Grants Programs
RECOMMENDED:
THAT the proposed working arrangement for the provision of assistance for
community soccer participants from York Region Community Foundation be
declined; and
THAT the existing processes and criteria for the Arts and Culture Grants
program be continued for 2009, with. the modification Ithat, following
consultation with the donors of the program, the Mayor and staff have full
autonomy from the donors in preparing grant recommendations for Council;
and
THAT the existing processes and criteria for the Community Grants program
be continued for 2009; and
THAT staff from Leisure Services and Finance Departments develop a
proposed unified program of community and cultural grants, including details
with respect to funding, eligibility criteria,, application, evaluation and granting
processes, and report to General Committee in the fall 2009.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 73 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
74 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
ITEM #6
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. FS09-023
SUBJECT: Community Foundations and Cultural & Community Grants Programs
FROM: ' Dan Elliott, Director of Finance & Treasurer
DATE: May 19, 2009
RECOMMENDATIONS
THAT the proposed working arrangement for the provision of assistance for
community soccer participants from York Region Community Foundation be
declined; and,
THAT the existing processes and criteria for the Arts and Culture Grants program
be continued for 2009, with the modification that, following consultation with the
donors of the program, the Mayor and staff have full autonomy from the donors in
preparing grant recommendations for Council; and,
THAT the existing processes and criteria for the Community Grants program be
continued for 2009; and,
THAT staff from Leisure Services and Finance Departments develop a proposed
unified program of community and cultural grants, including details with respect to
funding, eligibility criteria, application, evaluation and granting processes, and
report to General Committee in the fall 2009.
PURPOSE OF THE REPORT
In June 2008, General Committee received a delegation from York Region Community
Foundation, Ms Rosemary Park, to request that the Town of Aurora support the concept of,
and assist in the administration of flow -through funding from endowment funds established
by local donors for non-profit sports associations in Aurora. The delegate's comments were
referred to staff for a report. The Foundation has been in recent contact with staff to follow
this matter up. This report directly addresses their request, as documented in Council
Pending Items List item FS20.
Aside from the relatively new York Region Community Foundation, for many years the
Town has been accepting donations from another foundation for the purposes of
supporting what has become known as the Arts and Culture Grants program. A reserve
fund exists with the Town of unexpended contributions from this foundation. The Arts and
Culture Grants are often approved in May or June of each year. This report will address
the process and funding of this program.
75 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19, 2009 - 2 - Report No. FS09-023
Further, Committee has recently expressed concerns with respect to the clarity of the
processes and criteria of the existing Community Grants program, as well as the
transparency of the decision making process surrounding the grants made and those
declined. Committee requested staff to examine the general Community Grants program
and processes, and report back.
BACKGROUND
York Region Community Foundation (YRCF) was established in 2005 to build and manage
endowment funds to support local charities and community priorities. It facilitates charitable
wishes of local donors, by managing endowment funds of various purposes, or donor
designated purposes, and making appropriate grants to community organizations or
purposes each year on behalf of the individual donors. A foundation has similar status as a
registered charity; however, all of its grants must be made to other registered charities or
foundations. They are not permitted to give gifts or grants of any sort to non -registered
organizations or individuals.
YRCF has approached the Town to assist them in facilitating the wishes of one of their
donors who specifically wishes to assist under privileged children in having the opportunity
to play organized soccer with Aurora Youth Soccer Club (AYSC) without the financial
barriers which face their families or caregivers.
The challenge in this situation is that, while AYSC is a non-profit organization, it is not a
registered charity, and accordingly the foundation is not able to make contributions directly
to the AYSC. As the Town has charitable organization status and qualifies as a foundation
recipient, and since we are closely linked with the provision of community soccer and the
AYSC, the foundation has approached the Town to assist in overcoming their current
challenge. They propose the Town enter into an agreement with them to receive annual
grants from them, to be then used by the Town to provide the specific support expected of
their donor.
Currently, the Town does not have such a narrow program for assisting families to
participate in local sport -specific recreation programming. To give effect to what the YRCF
is requesting, the Town would also be required to develop and enteran agreement with the
AYSC to further ensure the gifts of the original donor are used for the expected purposes.
Other administrative and legal responsibilities of Town staff would be required for the
administration and facilitation of the foundation's proposal.
Staff are further concerned that such a narrow purpose of the agreement, and the flow -
through nature of the grant to the Town may not meet the requirements and criteria for
Canada Revenue Agency with respect to such arrangements. Specifically, grants cannot
be made by a foundation through an intermediary organization, if the charity is simply
acting as a flow -through mechanism for funds between the community foundation and the
intended grant recipient. We are concerned with liability exposures to the Town should the
arrangement be found to be non -compliant with Canada Revenue Agency, possibly
- 76 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19, 2009 - 3 - Report No. FS09-023
exposing us to liability for the income taxes otherwise rightfully saved by the original donor.
Developing and administering such a program on an on -going basis is not currently within
the scope of current staffing expertise, capacity or resources. Staff are further concerned
that responding to this narrow special purpose request may trigger similar but different
requests in the future. Directly facilitating the achievement of the goals or objectives of
individuals is not within the municipal mandate, particularly when municipal resources are
required to be expended for such purpose. The Town must be cautious when accepting
gifts and donations to which conditions or criteria are attached by the donors, ensuring that
such conditions or criteria are appropriately within the scope of existing programs, goals or
directions of the Town.
Staff recommend that the specific proposal by YRCF be declined. In a follow-up report to
this one, staff will propose implementation of mechanisms whereby community foundations
and private or commercial donors may provide ongoing supportive gifts to the Town, to
expand the funding otherwise available to our community through our current or future
grants programs.
Existing Town Community Support Programs
The Town has a 2009 budget cost centre under Council Programs composed as follows:
Special events — internal transfer
High School Scholarship program (6 x $600)
Historical Society Museum support grant
Info Aurora support grant
Community Grants program
Arts and Culture Grants program
Smart Commute ($10,000) not approved 09
Total direct community support
Funded as:
Contribution from Arts & Culture Reserve
Tax Rate Supported
$ 1,000
3,600
50,000
25,000
21,000
10,000
0
110 600
$ 10,000
100,600
The special events, scholarship, museum and Info Aurora support programs are not the
subject of this report.
Current Community Grants program
The Community Grants program is currently administered by the Leisure Services
Department, who periodically, as requests arrive, evaluate same and make
recommendations to General Committee. For example, a recent report to General
Committee on April21, 2009 recommended approval of the museum support grant, half of
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GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 _ - 4 - Report No. FS09-023
the scholarship funds, and $2,310 of the Recreation Community Grant funds. At the time of
considering the report, General Committee expressed reservations with respect to the
degree of clarity of the processes and criteria of the existing program, as well as the
sufficiency of the transparency of the decision making process surrounding the. grants
made and those declined. Committee requested staff to examine the general community
grants program and processes, and report back.
Current Arts and Culture Grants program
The Arts and Culture grant program has a very long history at the Town of Aurora. The
Arts and Culture Fund began in 1973 with the financial assistance of the late Mr. David
Merkur of the Aurora Shopping Centre. Mr. Merkur is still represented by his daughter Mrs.
Shauna Tepperman, who continues to provide annual funding contributions. A few years
later, Mr. Joseph Lebovic of Lebovic Enterpirses began contributing to the fund. These
two benefactors have annually contributed to the Town for the express purpose of funding
a grants program for the community to enhance and support the arts and cultural
community and its participants and activities. Since 1973, grants of over $165,000 have
been awarded to community based organizations and individuals under this program.
This program is currently administered by the Mayor's Office. Annually, advertising is
placed by the Town for potential recipients to apply for a grant. The benefactors meet with
the Mayor and make determinations of grant recipients. A short report to Council is made
to approve the recipients. As currently constructed, this process provides the opportunity
for the benefactors to exert influence over the recommendations to Council. As the Arts
and -Culture Grants program is entirely funded by the contributions of the two benefactors,
with no additional funding by the Town, the town, representatives may be in an awkward
position in these proceedings. The public optics of this situation needs to be rectified.
In 2005, as an extension to the Arts and Culture Grants program, the donors developed a
bursary program for students who have made significant contributions to the Arts, and are
intending to continue their education in the creative arts discipline upon graduation from
high school. The three Aurora high schools each select one student recipient for a $1,000
bursary, who must bean Aurora resident. Bursaries were granted in 2005, 2006 and 2007.
No such bursaries were granted in 2008.
Staff have reviewed this situation and are concerned with the process and the optics of this
program. The issue discussed earlier of the municipality acting as simply a flow through
facilitator for a foundation to make grants to otherwise non -qualified recipients would apply
here as well. This places the municipality in a difficult position.
The Arts and Culture Grants program is normally announced prior to the summer recess
each year. The Town currently has an Arts and Culture reserve fund with a balance of
$68,500 which stems from past contributions in excess of grants actually approved. For
2009, the Town approved funding from the reserve in the amount of $10,000 in the budget
for purposes of this year's grant program. Staff recommend that the grants program
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GENERAL COMMITTEE AGENDA - MAY 99, 2009
May 19, 2009 - 5 - Report No. FS09-023
continue as in the past, however, the foundation representatives be advised that their input
is welcomed and valued in determining the grant. recipients, but that the Town
representatives must have complete and final autonomy in the grant recommendations
made to Council for 2009. This change will bring the Town and the donors into clearer
compliance with Canada Revenue Agency guidelines.
Staff further recommend thattheArts and Culture Grants and Community Grants programs
be reviewed and consolidated for 2010, with a report to be brought forward in the fall of
2009, including recommendations with respect to funding the new program, and its criteria,
limits, application, evaluation and recommendation processes. Further, staff are to include
discussion in the report of how the existing and interested foundations and benefactors, as
well as other interested community members, could participate in funding, and be
recognized for same.
ALTERNATIVE(S) TO THE RECOMENDATIONS
1. Continue with the two existing grants programs unchanged.
FINANCIAL IMPLICATIONS
The Arts and Culture reserve fund currently has a balance of $68,500, with approved
funding from the Arts & Culture reserve fund in the amount of $10,000 for the 2009 Arts
and Culture Grants program. Contributions from donors are credited to the fund balance
upon receipt.
Funding for the general Community Grants program is provided annually in the operating
budget. For 2009, details were provided earlier in this report.
Staff believe there may be adverse financial risks to the corporation if our existing
relationships with foundations and other community benefactors is not reviewed and
updated.
CONCLUSIONS
Staff recommend that the pending request for a partnership arrangement with York Region
Community Foundation be declined as presented due to the narrowness of their need, and
the resources required to properly give effect to their plan. Staff further recommend that
the 2009 Arts and Culture Grants, and the general Community Grants programs be
continued under existing application, evaluation and approval processes for 2009, but
enhanced autonomy for recommendations of staff from the input of the donors for the Arts
and Culture Grants program is required. Additionally it is recommended that both
programs be reviewed and consolidated for 2010. The options for funding and avenues
available for participation by YRCF and other foundations or.donors will be considered in
the review and reported to Council in the fall of 2009.
IWA'IE
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 6 - Report No. FS09-023
ATTACHMENTS
Attachment #1 — Current Criteria and application for Recreation Community Grants
Attachment #2 — Current Criteria and application for Arts and Culture Grants
PRE -SUBMISSION REVIEW
Management Team Meeting - Wednesday, April 29, 2009
Prepared by. Dan Elliott, Director of Finance & Treasurer -Ext. #4772
F
rott, C.A.
Director of Finance/Treasurer
Chief Administrative Officer
l�OM
E AGE111AA N1��1/fA Nw
THE CORPORATION
OF THE
DEPARTMENT OF LEISURE SERVICES
GENERAL COMMITTEE AGEN1r0W ,1 bJ°0AU RORA
PREFACE
The Recreation Grant Policy has identified three major goals. These are:
1. To provide temporary financial assistance (maximum two years) to new community
recreation based programs. These grants are to be used to assist these groups in
becoming stable community organizations and strong partners with the Town.
2. To provide ongoing financial assistance to -joint community service organizations/ Leisure
Services Department partnerships.
3. To provide programs that have no other Municipal funding assistance, but are recognized
as a recreational community program meritorious of Council's support.
DEFINITION
Town Grants are comprised of the following:
i) Cash Grants - Granted by Council to specific organizations in the budget process.
- Allowed by Council during the year from an unallocated lump -sum that
may be included in the budget.
ii) Recreation Program Grants - Payable out of a special program assistance fund
sponsored by the Town, Service Clubs, Business, etc,
Such assistance requires that the participant pay 113 of the program cost to a maximum of
$20 with one person/programisession being allowed.
iii) Passes/Facility Use - Public Times
Such requests will be entertained for group use of public swim times, recreational skating
times or other such publicly accessible uses only.
Facility pass requests require participants or the organization to partially contribute a.
portion of the costs at a 10% rate. For example, 12 summer pool passes at $20 value
would require a contribution of $24 or $2 by each participant.
-82-
GENERAIpfi MMTTEE AGENDA - MAY 19, 2009
Recreation Grant Policy and Procedures
iv) Passes/Facility Use - Exclusive Use
Any requests for separate, non-integrated facility rentals shall be considered a request
for a cash grant.
ELIGIBILITY CRITERIA
a) Groups must be:
i) Non-profit organizations based in the Town of Aurora.
ii) Observe the Town's 80% residency rule.
b) Individuals must be:
i) Representing Aurora provincially, nationally or internationally in a team or individual
sport.
ii) Representing Aurora in a recognized cultural program of provincial, national or
international prominence.
c) Cash Grants will not be awarded for the purchase of operating materials, furniture or
. capital equipment.
APPLICATIONS
a) All groups applying for a Grant must:
i) Provide a completed Grant Application and an acceptable financial
statement covering the fiscal year prior to the period for which the grant
is being applied, and a proposed budget for the current year.
ii) Indicate the purpose for which the grant is required and justify that
purpose.
iii) Demonstrate that the organization meets the eligibility criteria.
iv) Submit their application to the Director of Leisure Services no later than
November 1st each year.
b) All individuals applying for a Grant must:
i) Provide a completed Grant Application.
ii) Indicate the purpose for which the grant is required and justify that
purpose. /3
-83-
GENERALpGg4_W1TTEE AGENDA - MAY 195 2009
Recreation Grant Policy and Procedures
b) All individuals applying for a Grant must- - Continued
iii) Demonstrate that the individual meets the eligibility criteria.
iv) Provide a proposed budget.
v) Submit by November 1st each year.
ADMINISTRATION
All Grant Applications shall be channelled through the Director of Leisure Services prior
to November 1st each year, for inclusion in the budget process.
2. Cash grants and grants for facility passes shall be compared with the grant criteria and
recommendations made for Council's consideration.
Recreation Program Assistance Grants shall be processed through the Director of
Leisure Services, and determined according to pre -approved criteria such as written
evidence of need from: a social service agency, public health nurse, doctor, clergy,
school principal, drug or benefit card, U.I.C. stub or other such documentation.
3. Cash grants requested after the deadline may be considered by Council through a report
from the Director of Leisure Services, provided the application and eligibility criteria are
met. Funds for late grant requests shall be allocated on a first come, first service basis
from an unallocated lump -sum which shall be determined annually in the budget
process.
4. The maximum value of individual grants will be $1,000.00.
A written response shall be provided by the Town of Aurora to all requests.
. 84 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Allan D. Downey, Director of Leisure Services
Direct Line: (905) 7264752
A �J T"11P e or (905) 727-3123, Ext. 4752 Fax: (905) 726-4734
1�.L .1 E-Mail: adowney@e-aurora.ca
APPLICATION FOR GRANT
TOWN OF AURORA
TYPE: New Renewal For the Year
INSTRUCTIONS: Please complete this form and if additional space is required, use a
separate sheet.
RETURN TO: Allan D. Downey
Director of Leisure Services
Town of Aurora
1 Municipal Drive
Box No. 1000
Aurora, Ontario L4G 6J1
1. General
a) Name of Organization:
b) Address:
Postal Code:
c) Telephone:
2. Officers of Association/Organization
3. Obiectives/Functions/Prop rams of Association/Organization
4. Characteristics of People Served (age group etc.)
M
..../2
OF-b�
GENERA/Ap P?Ation fo E AGENDA - MAY 19, 2009
Town of Aurora
Recreation Grant
5. Geographic Area Served
a) Percentage of Members living in Aurora.
6. Financial
a) Amount of Grant Requested:
b) Reason for Grant:
c) List Other Sources of Anticipated Revenue:
(Enclose current balance sheet and income statement)
d) Total Projected Budget:
e) Why Do You Feel Public Funds Should be Provided?
f) List Other Grant Requests:
7. Additional Information:
Date Signature
.-86-
Page 2
dENERAL COMMITTEE AGENDA.- MAY 6, 2009ENT#2
� ! IJ W
ip
h l y
V of
J
. i1.
What is thefund?
I The At and Culture Fund provides finanoial help to citizens or orgamzAions to the Town of Aurora to pebtaoto cultural/"
and artistic activities in the community. The Fund began in'i993 with the fitancial assistance ofthe-late Mr.,Dayid Merl ur `'..
of the Aurora Shopping Centre,: Yh,recent 'years,.I r :%seph'Lebovic'of Lebovic.Enterprises liegau contributing.to thou':;
Fund, Further partners would be welcomed to support this initiative Funds are: donated: annually by'NSr Lebovlc and Mrs
Shaana Tepperman, daughter of the .late David,Merkur, who,-aloog:with the Mayor,:choose the''rectptents„',;Individual. '
amounts vary and the total yearly distribution is approximately $$ 0o0 to $12,000 m,total,. This grintiirogram ts,for a one
ear period.. Grant reci Tents. are.elrgible tore -a 1 rit su6se gent ears.:::- "•"
Who is eligible -for flrnding?
Residents or non-profit Aurora -based .orgahizations,who make:an.artistic or cultoral;conkihuhon':to the:ccanm.0 are.'
eligible for funding. Recipients should acknowledge the award in some manner, i;e, wdtten,abkn'owledgementin tbcir7
programs, verbal announcement, donation of artwork, participation_ in "a Town-spensored.ovent; i:e:.irtly"'1"„Ssi
Parade, etc.
" How is this adininlstercd?
The Mayor's Office isTesponsible for all administration of the Fund
Criteria for g�ra'nt coxiAdei'atiw
a} All submissions from minors (under 18'years of age) require an accompanyingletter er note .from their=parents
granting their permission for the minor to participate in the,granC proi;ess�and aiiy.subsequent telease'of their name
_ or photo asa grant recipieut.
b) _ All organizations and individuals. applyhig for an Aurorm Arts & Collore'.GrAnt must be icon -profit.
c) All organizations are required to submit a financial statement which prpvidev.informotion go cernrng income.
_ .sources and, most iipportantly, otUr3o9rr:.ews
d) Grants willbo lssned for specific projects only a;id not for'on-going admniistraiive needs 'Pleaso list projects and
costs of each item (Le. printer$3001"chairs-$500, etc.)
e) Repeat -applicants must provide a summary of how the previous £ands were spent in 'order to be re•cotrsldered: far '
another•grapt. Yourpreviousyear'sfnancialstatement natstaccompanyyourre-appltcationforagrant:.,
f). Recipients must:publicly acknowledge the grant received-fiom the'Aptora firts'.and CulturalFundanda't1"vise in.. ;
'. their application, how, they propose to do this, .... -
How do I apply? .
Complete -the attached application, subibitting further informatioi on a separate sheet,, if required. Please check that all
required information is attached. Completed applications should be returned to.thc Mayor's Office, c/o Town of Aurbra, I,:
Municipal Drive, Aurora, ON MG 6R.
When are uwaeds granted? _
Deadline for applications is September 30, 2009. These awardsarepresented'.annuaily at a:Fall C )uac"il meeting:' '
. ;NOT&• lll applicants will receive a letter'after the selections are made, advising them of the status of theirqpplication.
OrIce use only:
Copy of .public acknowledgement• .f grant receivo Activity budget and final expenditure sheet received?-
(Rev9106) '— .
BT-
ENERAL COMMITTEE AGENDA - MAY 1.9. 2009
ENERAL.; . MMITTEE AGENDA MAY 19,:2009
Arts & Culture Bursary.
Wbatis the Arts.& Culture Fund?
The Arts and Culture Fund provides financial help to.chizens or'organixations in the Town of Aurora to
promote cultural and artistic aotivities.in.the community, The Fund began in 1973 with the financial
assistance of the late Mr. David Merkar of the Aurora Shopping Cantre, . A few years later Mr. Joseph
Lebovic. of Lebovic Enterprises began contributing to the Fund. Further.partners would be welcomed to
support this initiative. Funds are donated annually by Mr, L'ebovieand Mrs. Sharma Teppernian, daughter
ofthe late David Merkur.
Lebovic/Merkur Arts & Culture Bursary
As a natural evolution of the Arts & Culture Fund, Mr.' Lebovic and Mrs. Tepperman decided in 2005 to
fiuther promote Arts and Cultur¢ within the Town of Aurora by setting up'a bursary for graduating Town
ofAurora high school students in the amount of $1,000.00 per school.
Nrlicilu Ling High Schools
• .Aurora High School .
Dr. G.W-Williams Secondary School
•. Cardinal Carter Catholic High School
Criteria
• The winning awdent(s) —:one or more — will be selected by the Principal and teachers inihe Arts
discipline.
• Student(s) must -be a resident of the Town of Aurora as of June 30. ofthe year of the award.
Studen(s) must be a'Grade 12 student attending one of the. Town of Aurora high schools named
above.
• Student(s) selected will be those who have made the most significant contribution to the Arts; both.
in their school andthe'obnarm ity. .
+ The student(s) selected must provide evidence'they are furthering their education in the creative
arts discipline immediately upon graduation.
• School must acknowledge the award as the "LebovieWerkur Arts & Culture Bursary" in their
program and forward a copy to the Mayor's Office, Town of Aurora.
• . Student(s).aro asked to acknowledge receipt of the.Bursary to Mr. Jae Lebovio and Mrs. Shauna
Tcppennan via the Mayor's office,
Contact Information
Schools are asked to contact the Administrative Assistant to the Mayor, Town, of Aurora, 1 Munioipal
Drive, Aurora; L4G 611, (905) 726A741;.;with the name of the student(s) selected as soon as possible so
thaz a Cheque cau be drawn up in their name and presented at their graduation ceremony,
-89-
dENERAL COMMITTEE AGENDA - MAY 195. 2009
lARTSAND CULTURE FUND
The Arts. & Culture Fund promotes cultural and: artistic activities in..the Town of Autora..'
The Fund began in 1973 withthe financial assistance of the late Mr..David Merkur of the .
Aurora Shopping Centre. In recent years,:W Joseph LeboVicof Lebo vic:Enterprises
began contributing to the Fund: We would welcome further partners in supporting this '
community fund.
CITIZENS OF AURORA; .if you or your. Aurora -based organization needsfinancial.help
to-prorriote cultural and/or artistic activities, you may apply -for a -grant -from theARTS.
AND CULTURE FUND. Please submit a completed application for available from the'
Town Hall or our Website (www.e-aurora.ca) and outline the natwre and general
activities of the individuallgroup, specific.use to be. madeof the rant. an'd,an'y other
pertinent information. Due'to the, large number of applications that are received each
year, amounts granted vary and the total yearly distribution is approximately W 00.0:
Deadline for Applications: September 30, 2008
Decisions to be made by: October 15, '2008
Please send applications to:
Arts and `Culture Fund
Attention: Mayor's Office
Town:of Aurora, 1 Municipal Drive, Box 1000, Aurora, Ontario. -L4G BA
CONFIDENTIAL
i'
j.
_90_ .
GENERA�MITTEE AGENDA - MAY 79, 2009
Augv.ORN
you're i�r. {�oonG Cncx/xartj+ - .
RESOLUTION FORM
GENERAL COMMITTEE MEETING --MAY 1912009
ITEM # 7
Moved By Seconded By
Resolution:
7. FS09-024 — 2009 Property Tax Ratios and Tax Rates
RECOMMENDED:
THAT the property tax. rates for the 2009 taxation year for the Town of Aurora
be approved as. set out in Attachment #1 to report FS09-024, summarized as
follows:
Broad Property Class
Tax Rate
Residential/Farm
0.00364859
Multi -residential
6.0 33US59
Commercial
0.00440385
Industrial
0.00501207
Pipeline
0.00335305
Farmland
.0. 0009121.5.
Managed Forest
0.00091215
THAT By-law 5139-09 establishing the 2009 Property Tax Rates for the Town
of Aurora be approved at the Council Meeting scheduled for May 26, 2009.
Proposed Resolution/Amendment.(if applicable):
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 92 -
GENERAL COMMITTEE AGENDA -- MAY 19, 2009
ITEM #7
-: TOWN OF AURORA
AUR-ORA GENERAL COMMITTEE REPORT No. FS09-024
SUBJECT: 2009 Property Tax Ratios and Tax Rates
FROM: Dan Elliott, Director of Finance & Treasurer
DATE: May 19, 2009
RECOMMENDATIONS
THAT the property tax rates for the 2009 taxation year for the Town of Aurora be
approved as set out in Attachment #1 to report FS09-024, summarized as follows:
Broad Property Class
Tax Rate
Residential/Farm
0.00364859
Multi -residential
0.00364859
Commercial
0.00440385
Industrial
0.00501207
Pipeline
0.00335305
Farmland _
0.00091215
Managed Forest
0.00091215
THAT By-law 5139-09 establishing the 2009 Property Tax Rates for the Town of
Aurora be approved at the Council Meeting scheduled for May 26, 2009.
PURPOSE OF THE REPORT
To establish Property Tax Rates for the 2009 taxation year.
BACKGROUND
Tax Ratios
The establishment of Tax.Ratios is the responsibility of the Regional Municipality of York.
Tax ratios represent the amount of taxation to be borne by each property tax class in
relation to the residential tax class. The ratios reflect how the tax rate of a property tax
class compares to the residential tax rate; with the residential tax class ratio being equal to
-93-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 2 - Report No. FS09-024
"one". Unless otherwise approved by the Province, municipalities may only move their
ratios within or closer to the "Range of Fairness".
Table 1 illustrates the Range of Fairness established by the Province and the Region of
York's approved tax ratios for 2008 as well as 2009. The Region made no changes to the
ratios for 2009.
Table 1
Comparison of Provincially Prescribed Ranges of Fairness, the Approved Ratios
for 2008 and the Approved Ratios for 2009
Property Class
Range of
Fairness
Approved 2008
Ratios
Approved 2009
Ratios
Residential
1.0000
1.0000
1.0000
Multi -residential
1.0 -to,. 1
1.0000
1.0000
Commercial
0.6 to 1.1
1.2070
1.2070
Industrial
0.6 to 1.1
1.3737
1.3787
Pipeline
0.6 to 1.1
0.9190
0.9190
Farmland
0.2500
0.2500
0.2500
Managed Forests
0.2500
0.2500
0.2500
While the tax ratios forthe multi -residential, commercial, industrial and pipeline tax classes
are determined by Regional Council; the tax ratio for the managed forests tax class is
prescribed by the Province at 25% of the residential tax rater The Region has also the
option to use the provincially prescribed tax ratio of 0.25 for the farmland tax class, which
the Region has adopted, or apply a tax ratio of less than this amount.
Subsection 313(1) of the MunicipalAct, 2001 (the "Act") requires reductions in the tax rate
for the vacant land and excess land subclasses of the commercial and industrial property
classes; an upper -tier municipality has the option to establish a single rate for both
subclasses. In 2004, as part of a review of its long term tax policy, Regional Council
approved maintaining the discounts on the vacant land and excess land subclasses in the
Commercial class at 30% and in the Industrial class at 35%. Discounts for the first and
second subclasses for farmland awaiting development were maintained at 75% and 0%
respectively.
Subsection 308(5) of the Act requires that Regional Council establish tax ratios through a
by-law in each year for the upper -tier and lower -tier municipalities. Regional Council
enacted By-law 2009-18 on April 23, 2009 establishing Tax Ratios for the 2009 taxation
year. The Town of Aurora cannot alter the ratios set by the Region of York.
- 94 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 3 - Report No. FS09-024
Tax Rates
Subsection 312(2) of the Act requires that each municipal Council pass a rating by-law in
each year which set out the tax rates for each property class that would raise sufficient
revenues to.meet its budgetary requirements. The Region of York has approved its 2009
tax rates. The province has set education rates for 2009. Aurora Council is only
responsible for setting its own tax rates by by-law. The Town is further charged with the
billing and collection of the taxes for the Region of York and the school boards, but no
approvals are required of Council for this purpose.
Property tax rates are calculated based on. the following formula:
Tax Ratio
Property Tax Rates = Total Property Tax Funding Requirements for 2009 x for
Total Weighted and Discounted CVA for 2009 Each Class
Based on this formula, one can see that if the funding requirement remained unchanged,
and the total CVA was increased to reflect use of updated assessment values, the tax
rates naturally dilute, so as to yield the same funding requirement. Another element of this.
formula to bear in mind is that from one year to the next, the CVA value increases without
reassessment due to growth of the community (new construction, new subdivisions, etc.).
This results in either more taxes raised from that larger assessment base using the same
tax rates as the prior year, or the same total taxes raised, but using diluted rates due to the
larger base.
Aurora Portion Taxes:
Table 2 compares the 2008 approved Municipal tax rates and the 2009 proposed Municipal
tax rates for the broad property tax classes. Attachment #1 sets out the detailed rates for
each class, sub -class and assessment qualifier code for clarity and compliance to
requirements of the by-law.
Table 2
2008 Actual and 2009 Proposed Municipal Tax Rates
Broad Property Class
2008 Approved
Municipal Tax
Rates
2009 Proposed
Municipal Tax
Rates
Residential/Farm
0.00359182
0.00377146
Multi -residential
0.00359182
0.00377146
Commercial
0.00433533
0.00455215
Industrial
0.00493408
0.00518085
Pipelines
0.00330088
0.00346597
Farmland
1 0.00089795
0.00094286
Managed Forests
0.00089795
0.00094286
Ie'Fm
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19 2009 - 4 - Report No. FS09-024
Region of York Portion Taxes:
On February 19, 2009, Regional Council approved its 2009 Budget with property tax
funded net expenditures of $733,692,023. This represents an associated tax levy increase
for 2009 of 2.50%. Table 3 compares the 2008 approved Regional tax rates and the 2009
approved Regional tax rates for the broad property tax classes.
Table 3
2008 Actual and 2009 Approved Reaional Tax Rates
Broad Property
Class
2008 Actual Regional Tax
Rates
2009 Proposed Regional Tax
Rates
Residential/Farm
0.00515464
0.00500081
Multi -residential
0.00515464
0.00500081
Commercial
0.00622165
0.00603598
Industrial
0.00708093
0.00686961
Pipelines
0.00473711
0.004595,74
Farmland
0.00128866
0.00125020
Mana ed Forests
0.00128866
0.00125020
Education Portion Taxes:
On March 11, 2009, the Deputy Minister of Finance confirmed that the residential
education property tax rate would be reduced for the for the 2009 taxation year. This
continues the Provincial Government's policy of updating Education tax rates in a
reassessment year.
However, business education fax (BET) rates have been set according to the plan
announced in the 2007 Ontario Budget. Under this plan, BET rates will be reduced over
the next seven years. This will lower high BET rates to a target maximum rate of 1.60% by
2014.
On March 11, 2009, Ontario Regulation (O. Reg.) 92109 made under the Education Act
amending O. Reg 400/98 setting the 2009 education tax rates for school purposes was
filed by the Minister of Finance.
The 2007 Ontario Budget also announced that all eligible new construction initiated after
March 22, 2007 will immediately be subject to the 1.606/o target maximum BET rate. This
measure will immediately establish a more level playing field for businesses facing
decisions about where to build new manufacturing facilities or other business complexes.
The Municipal Property Assessment Corporation has created new construction property tax
classes to facilitate a lower education tax rate for new construction.. These new property
tax classes are for education tax purposes only and reflect existing definitions for
- 96 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19, 2009 - 5 - Report No. FS09-024
commercial and industrial property classes. The Ministry of Finance plans to consult with
municipalities, business taxpayers and other stakeholders on the possibility of enabling
municipalities to also set a lower rate tax rate for new construction.
Eligibility is determined in part based on the requirement that new construction must
increase the current value assessment (CVA) by 50% over a period of 5 taxation years.
Full eligibility criteria is available on the Ministry of Finance website.
Table 4 lists the 2008 approved and 2009 regulated education tax rates for the broad
property tax classes.
Table 4
2008 Approved and 2009 Regulated Education Tax Rates
Broad Property Class
2008 Approved Tax
Rates
2009 Regulated Tax
Rates
Residential/Farm
0.00264000
0.00252000
Multi -residential
0.00264000
0,00252000
Commercial
0.01492897
0.01385926
Industrial
0.01656911
0.01552479
Pipelines
0.01752935
0.01694514
Farmland
0,00066000
0.00063000
Manacied Forests
0.00066000
0.00063000
New Construction -Commercial
0.01492897
0. 1385926
New Construction — Industrial
0.01600000
0.01520000
A summary of the 2009 property tax rates and total taxes to be levied for each tax class by
jurisdiction i.e. Town, Region and Education can be found in Attachment #1 of this report.
Current Value Assessment (CVA)
The Municipal Property Assessment Corporation (MPAC) has reassessed properties in
2008 with an evaluation date of January 1, 2008 for the 2009, 2010, 2011 and 2012
taxation years. Current Value Assessment is based on sales and other factors that
simulate a property's market value. The 2007 Provincial Budget announced that starting
with the 2009 taxation year, properties in Ontario will be reassessed on a four year cycle
with increases in CVA being phased -in over the next four years (2009 — 2012). MPAC
provided municipalities with the updated full CVA assessed values, as well as the phased -
in assessed values for each property. Calculation of the tax rates is based upon the
phased -in values only.
. 97
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 6 - Report No. FS09-024
Mandatory Property Tax Cap
Properties in the Commercial, Industrial and Multi -residential tax classes continue to have
their property taxes increases capped or their property tax decreases clawed -back. This is
a mandatory program that has been in place since property tax and property assessment
reform commenced for the 1998 taxation year.
The long, term strategy approved by Regional Council in 2002 recommended there be no
change to the policy of funding the mandatory Cap on assessment related property tax
increases for the commercial, industrial and multi -residential tax classes through the
clawback of tax decreases. It is anticipated that comprehensive data will not be available
from the Ontario Property Tax Analysis (OPTA) services until June 2009 and thus Regional
Council will not establish/finalize the 2009 Caawback rates until July 2009. Therefore, as in
previous years, the 2009 final property tax bills for the capped tax classes will not be
issued until August 2009. 2009 final property tax bills for the uncapped tax classes
(residential, farm and managed forest primarily) will be issued in June 2009 with
installments due in July and September 2009.
ALTERNATIVE(S) TO THE RECOMENDATIONS
No alternative recommendations
FINANCIAL IMPLICATIONS
Table 5 lists the distribution of Aurora's 2009 property tax levy by tax class and their
corresponding tax rate for 2009.
Table 5
2009 Aurora Tax Levv and Proposed Property Tax Rates by Class
Property Assessment Class
Aurora Tax Levy
Generated
Aurora Tax
Rate
Residential/Farm
$21,634,042
0.00364859
Multi -residential
287,322
0.00364859
Commercial Occupied
2,276,243
0.00440385
Commercial Excess Land
72,177
0.00308269
Commercial Vacant Land
132,735
0.00308269
Office Buildings
215,958
0,00440385.
Office Buildings Excess Land
13,113
0.00308269
Shopping Centres
296,327
0.00440385
Shopping Centres -Excess Land
4,411
0.00308269
Industrial Occupied
414,607
0.00501207
Industrial Excess Land
29,357
0.00325784
Industrial Vacant Land
64,670
0.00325784
-98-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 -7- Report No. FS09-024
Industrial(previous Ontario Hydro)
4,823
0.00501207
Industrial FAD Phase 1
1,902
0.00091215
Industrial Occupied -New Construction
39,095
0.00501207
Large Industrial
284,225
0.00501207
Pipeline
30,815
0.00335305
Farmlands
10,944
0.00091215
Managed Forests
263
0.00091215
Railway Right -of -Way
15,160
Utility Transmissions
85,123
Total 2009 Aurora Tax Lev
$25,913,312
* Tax rates for linear properties have been prescribed by the Minister of Finance
The financial implications of the Town of Aurora's 2009 Operating and Capital Budgets
were discussed in detail during budget deliberations. The resulting 1.896% net tax levy
increase in combination with the Region of York and Education net levy requirements has
the overall impact on property taxes for the sample properties detailed in Table 6 and
Table 7.
Table 6
Residential Property Tax Increase with CVA of $371,120
2008
2009
$ INCREASE
INCREASE
Assessment
$353,920.
$371,120.
$17,200
4.86%
Town Tax Levy
$1, 334.79
$1, 354.06
$ 1927
1.44 %
Regional Tax Levy
1,824.33
1,855.90
$ 31.57
1.73 %
Education Tax Levy
934.35
935.22
t 1.87
0.09 %
Total Tax LGVy
$4,093.47
$41145.18
$ 51.71
1.26 %
Table 7
Commercial Property,Tax Increase with CVA of $371,120
2008
2009
$ INCRE_ASE
INCREASE
Assessment
$353,920.
$371,120.
$17,200
4.86%
Town Tax Levy
$1,611.09
$1,634.36
$ 23.27
1.44 %
.Regional Tax Levy__2,201.96
2,240.07
$ 38.11
1.73 %
Education Tax Lev
5 283.65
5,143.45
L1140,201
(2.65%)
Total Tax Levy
$9,096.70
$9,017.88
$ 78.82
(0.87 %)
CONCLUSIONS
The 2009 property tax rates are compared to the 2008 property tax rates in Attachment #2
of this report. The overall net tax rate change to each property tax class is a reflection of
WsTs38
GENERAL COMMITTEE AGENDA - MAY 193 2009
May 19 2009 - 8 - Report No. FS09-024
the Town of Aurora, Region of York's and Education property tax levy changes, the impact
of growth, and the
The overall residential property tax rate decrease for 2009 is 3.43 %.
The overall commercial tax rate decrease for 2009 is higher at 5.46 %.
The overall industrial tax rate decrease for 2009 is higher at 4.94 %.
The Town and Region's percentage share of the full commercial/industrial rate is 42.96%
with the Education share being 57.04%. Whereas the Town and Region's percentage
share of the full residential rate is 77.44%with the Education share being 22.56%. Thus a
decrease to the Town and Region rates has greater impact on Residential properties
than on Commercial/Industrial properties.
ATTACHMENTS
• Attachment #1 - Schedule A to By-law 5129.09
• Attachment #2 — Tax Rate Comparison 2008 to 2009
PRE -SUBMISSION REVIEW
Management Team Meeting - Wednesday, May 6, 2009
Prepared by. Dan Elliott, Director of Finance & Treasurer -Ext. #4772
n lliott, C.A.
Director of Finance/Treasurer
Neil Garbe
Chief Administrative Officer
- 100 -
GENERAL COMMITTEE AGENOA - MAY 19, 2009
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GENER'AA L,L QMMITTEE AGENDA -MAY 19, 2009
AURA
....... .............--...
- -
yau%re iw good. cvrupuutiy
RESOLUTION FORM
GENERAL. COMMITTEE MEETING - MAY 193 2009
ITEM #.8
Moved By Seconded By
Resolution:
8. PW09-028 - Increase Contract Value of Bid PW2009-06
For the Supply of Street Sweepers
RECOMMENDED:
THAT Council increase the value of the contract with A&G The Road
Cleaners Ltd from $33,000 to a'revised limit of $46,000 (exclusive of.GST) for
the supply and operation of four or more contracted street sweepers; and
THAT ;thi's increase be approved to take advantage of the bid unit price of
$75.00 per hour to provide required street sweeping services for 2009.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 103 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 104 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
ITEM #8
/— TOWN OF AURORA
AurZORA GENERAL COMMITTEE REPORT No. PW09-028
SUBJECT: Increase Contract Value of Bid PW2009-06 -For the Supply of Street
Sweepers
FROM: Ilmar Simanovskies, Director of Public Works
DATE: May 19, 2009
RECOMMENDATIONS
THAT Council increase the value of the contract with A&G The Road Cleaners Ltd
from $33,000 to a revised limit of $46,000 (exclusive of GST) for the supply and
operation of four or more contracted street sweepers; and
THAT this increase be approved to take advantage of the bid unit price of $75.00 per
hour to provide required street sweeping services for 2009.
PURPOSE OF THE REPORT
The purpose of this report is to increase the amount of the total value of the sweeping
contract to the 2009 budget amount to take advantage of competitive pricing until the
replacement Town owned sweeper is delivered.
BACKGROUND
Council, at its meeting of March 10, 2009, approved report PW09-012, for the Supply and
Operation of Street Sweepers. The total low bid value was stated at $33,000 plus GST.
This contract provides for a concentrated cleaning effort during the spring as well as
periodic services as needed.
Additionally, the Town has a street sweeper in its inventory which ceased to function in the
fall of 2008. Without this equipment available, the Town is currently unable to provide
maintenance cleaning through 2009. There is an advantage to increasing the contract
services commitment until the new sweeping equipment can be delivered.
COMMENTS
The street sweeper contract is based on unit pricing where the low bidder identified a cost
of $75.00 per hour for each of the four sweepers at an estimated total of 110 hours per unit
per year. As a result of the Town's own sweeper no longer functioning, an increased
amount of hours is anticipated for the general roadside maintenance sweeping throughout
the summer.
- 105 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19 2009 - 2 - Report No. PW09-028
ALTERNATIVE(S) TO THE RECOMMENDATIONS
Council may decide not increase the contract amount for street sweeping.
FINANCIAL IMPLICATIONS
There is an approved amount of $46,000 in account no. 03440 for contracted road
sweeping.
CONCLUSIONS
It is recommended that the current street sweeping contract with A&G The Road Cleaners
Ltd. be amended from $33,000 to a revised limit of $46,000 (exclusive of GST) to allow
continuation of street sweeping services as required for 2009.
ATTACHMENTS
Appendix "A" — Report No. PW09-012 — Award of Bid PW2009=06 — For the Supply and
Operation of Street Sweepers.
PRE -SUBMISSION REVIEW
Management Team Meeting — May 6, 2009
Prepared by. Erwin Molnar, Operations Technician- Ext. 3441
llmar,Sim n vkies Neil Garbe
Director of Public Works Chief Administrative Officer
- 106 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
APPENDIX "A"
TOWN OF AURORA
AUzz`oiltA GENERAL COMMITTEE REPORT No. PW09-012
SUBJECT: Award of Bid PW2009-06 — For the Supply and Operation of Street
Sweepers.
FROM: ilmar Simanovskis, Director of Public.Works
DATE: March 10, 2009
RECOMMENDATIONS
THAT Bid PW2009-06 — For the Supply and Operation of Four or More Contracted
Street Sweepers, be awarded to. A&G The Road Cleaners Ltd. at the bid price of
$33,000.00 (exclusive of GST) per year for three years with the option to renew for an
additional one year period; and
THAT Council authorize the Mayor and Municipal Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder, for the supply
and operation of street sweepers. ,
PURPOSE OF THE REPORT
The purpose of this report is to have Council authorize the procurement of street sweeping
services in accordance with the Purchasing By-law.
BACKGROUND
As a standard contracted maintenance component of the roads operations, the Town's
roads are swept in the spring to remove the winter sand. This routine operation entails the
use of heavy duty mechanical sweepers that typically complete the entire town over a two
week period.
. - 107-
GENERAL COMMITTEE AGENDA - MAY 19.1 2009
March 10, 2009 - 2 - Report No. PW09-012
COMMENTS
Bid Process
The bid was issued by the Town's Financial Services Department and advertised according
to the requirements of the Town's standard purchasing procedures. On February 12 2009,
the. Tender Opening Committee opened two bids for the associated works with the
following results;
A & G The Road Cleaners Ltd. $33,000.00
Almon Equipment Ltd. $35,640.00
Total bid prices are based on estimated annual requirements. Verification of the bids was
undertaken by Town staff including the correction of mathematical errors as necessary.
Highlights of the bid include:
• A three year contract at a fixed hourly unit rate, with an optional. one year extension at
the Town's discretion with a fixed annual cost increase of a maximum 3% or less based
on the Consumer Price Index;
• A clause allowing the Contractor to provide more than four street sweepers (four is the
minimum number to be provided) at the same fixed hourly unit rate to advance the
spring swooping operations.
Underthe Town's Purchasing Policy, the yearly bid amount is below the level that requires
a report to Council. However, because of the multi-year.aspect of this bid (3 years plus an
optional year at our discretion) this report is being presented to Council.
ALTERNATIVES TO THE RECOMMENDATION
None
FINANCIAL IMPLICATIONS
The 2009 proposed budget for street sweeping contracts is $46,000 as identified in the
Road Summer budget.
- 108 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
March 10, 2009 - 3 - Report No. PW09-012
CONCLUSIONS
The lowest bidder for spring street sweeping is A&G The Road Cleaners Ltd. This firm has
competently supplied street sweeping services for the Town and other municipalities
including the Town of Richmond Hill, City of Barrie, Region of York and the City of
Vaughan. Staff have checked the references for this firm and are satisfied they will provide
the appropriate level of service.
ATTACHMENTS
• Appendix "A"— Form of Agreement
PRE -SUBMISSION REVIEW
Management Team Meeting of February 25, 2009
Prepared by: Erwin Molnar, Operations Technician, extension 3441
1 ar Simanovskis Neil Carbe
Director of Public Works Chief Adfrrinistrative Officer
- 109 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
APPENDIX A
THE CUHPOHATIOH OFTHETOWH OFAUHUHA
PUHEIC WORKS
REQUEST FOR BID # PW 2009-06
DATE ISSUED: January 29, 2009
CLOSING DATE:: 12:00:00 NOON, local time, February 12, 2009
FOR: STREET SWEEPING
FORM OF AGREEMENT
THIS AGREEMENT made (in triplicate) this 12 day of February AD 2009
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the "OWNER"
of the First Part
and
A$G Tha Road Cleaners Ltd
hereinafter called the"CONTRACTOR
of the Second Part
WHEREAS the Bid of the Contractor respecting the construction work, hereinafter
referred to and described, as accepted by the Owner on the
12 day of February 2009.
THERcrORIE THIS AGREEMENT WiTNESBETH that in consideration of the premises
and the covenants hereinafter contained, the Parties hereto agree as follows:
i. - The Contractor hereby covenants and agrees to provide and supply at the Contractor's
own expense, all and every kind of labour, appliances, equipment, and materials for,- and to
undertake and complete in strict accordance with this .Bid Document dated Februar 2 2009
prepared for the Town of Aurora.Public Works Department, all of which said Documents are
annexed hereto and form part of this agreement to the same extent as if fully embodied herein at
and for the pdoe or sum of $ $34,600.00 _I
2. The Contractor further covenants and agrees to undertake'and perform the said work in
a proper work like manner under the supervision and direction and to the complete satisfaction of
the Owner within the period of time specified in the Form of Bid.
3. The Contractor further covenants and agrees that the Contractor will at all times,
indemnify and save harmless the Owner, the Owners officers, servants, and, agents from and
against all loss or damage, and .from andagainst all actions, suits, claims and demands
whatsoever which may be made or brought against the Owner, the Owners officers, servants,
and agents by reason or in consequence of the execution and performance or maintenance of the
said work by the Contractor, the Contractors servants, agents or employees.
4. The Contractor .further covenants and agrees to furnish in accordance with the above
specification, a Performance Bond in an amount equivalent to one hundred percent (100%) of the
contract price approved by the Owner's Solicitor, guaranteeing the faithful performance of the
said work, in accordance with the terms of this Agreement.
5. The Owner Hereby covenants and agrees that if the said work shall be duly and properly
executed and materials provided as aforesaid and if the Contractor shall cant' out, perform and
- 110 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
observe all of the requirements and conditions of. this agreement, the Owner will pay the
Contractor the contract price herein set forth in the Contractor's Bid, such payment or payments
to be made in accordance with the provisions of the General Conditions of the Contract referred
to above.
6. This agreement and everything herein contained shall ensure to the benefit of and be
binding upon the Parties hereto, their successors and assigns, respectively.
7. All communications in writing between the parties or between them and the Town shall
be deemed to have been received by the addressee if delivered to the Individual or to a member
of the bidder or to an officer of the Corporation for whom they are intended or if sent by post,
telegram or facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
1 Municipal Drive
- - P.O. Box 1000- _
Aurora,.Ontario
t,4G 011 FAX: 905.841-7119
THE CONTRACTOR: A&G The Road Cleaners Ltd,
6 Simpson Dr. - -
9olton Ontario
LZG 1 G9 FAX: (905) 857-6567
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals
duly attested by the handsoftheir proper officers in that behalf respectively;
CONTRACTOR OWNER
Mayor
Town Clerk -
GENER�AuL:,d O—MITTEE AGENDA - MAY.19, 2009
VIE;�.-._.:
uxo
,yowm lu, yood.Go sfi
RESOLUTION FORM
GENERAL COMMITTEE MEETING- MAY 1% 2009
ITEM # 9
.Moved By Seconded By
Resolutions
9. PW09-029 - Award of Bid PW2009-17 — For the Supply and
Delivery of Street and Regulatory Traffic Signs
RECOMMENDED:.
THAT Tender PW2009-06 — Supply and Delivery of Street and Regulatory
'Traffic Signs be awarded to Maximum Signs at the tendered unit price to an
upset limit of $30,000.00 plus GST per year for three years; and
THAT. Council authorize the Mayor and Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder..
Proposed Resolution/Amendment (if applicable):
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 113 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009 ITEM #9
TOWN OF AURORA
AURORA GENERAL. COMMITTEE REPORT No. PW09-029
SUBJECT: Award of Bid PW2009-17— For the Supply and Delivery of Street and
Regulatory Traffic Signs.
FROM: llmar Simanovskis, Director of Public Works
DATE: May 19, 2009
RECOMMENDATIONS
THAT Tender PW2009-06 — Supply and Delivery of Street and Regulatory Traffic
Signs be awarded to Maximum Signs at the tendered unit price to an upset limit of
$30,000.00 plus GST per year for three years; and
THAT Council authorize the Mayor and Municipal Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
PURPOSE OF THE REPORT
To award a multi -year contract for traffic signage to Maximum Signs.
BACKGROUND
The previous contract to supply and deliver various traffic signs to the Town had expired at
the end of April, 2008, and accordingly, a new tender was issued for the supply of these
signs. This tender is to renew street sign supply services.
COMMENTS
Bid Process
The signs that are purchased are typically installed by Town staff and are used:
• in new locations per Council approval (i.e. "40 km/h, "No Parking","Stop", etc.);
• to replace signs due to age and new Provincial standards (i.e. increased reflectivity);
and
• to replace damaged or missing signs.
The bid documents were issued on March 20, 2009 by the Town's Financial Services
Department and advertised according to the requirements of the Town's standard
purchasing procedures.
On April 2, 2009, the Tender Opening Committee opened two tenders for the associated
works with the following results:
- 114 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19 2009 - 2 - Report No. PW09-029
Maximum Signs $32,588.75
Owl-Lite Rentals, Sales & Manufacturing $35,885.53
Total tendered prices are based on estimated annual requirements and unit pricing.
Verification of the bids was undertaken by Town staff.
Highlights of the bid include:
• The tender is far a 3-year period with fixed unit prices for various types of signs, with an
optional one year extension at the Town's discretion with a fixed annual cost increase
of a maximum 3% or less based on the Consumer Price Index.
• Maximum Signs, formally known as Scugog Signs, has supplied the Town with its street
and regulatory signs for a number of years and has consistently provided good quality
products and excellent service.
ALTERNATIVE(S) TO THE RECOMMENDATION
None
FINANCIAL IMPLICATIONS
This tender is based on estimated unit quantities for various signs that may be required by
the Town. Although the tender amount exceeds the budget, there is no risk to the Town by
awarding a contract to the budget amount of $30,000 plus GST.
CONCLUSIONS
The tender submission from Maximum Signs meets all requirements. It is therefore
recommended that this supply contract be awarded to Maximum Signs for $30,000 plus
GST per year for three years at the upset limit of the current budget.
ATTACHMENTS
• Appendix "A" — Form of Agreement
PRE -SUBMISSION REVIEW
Management Team Meeting of May 6, 2009
Prepared by: Erwin Molnar, Operations Technician, extension 3441
Imar imanovskis Neil barbe
of Public Works Chief Administrative Officer
- 115 -
aQMmITsuw AovENDA - Atg4 fNgM 7 O
(1001/002
THE CORPORATION OF THE TOWN OF AURORA
Public Works
TENDER # PW2009-17
DATE ISSUED: March 20, 2009
CLOSING DATE: 12:00:00 NOON, local time April 2 2009
FORM OF AGREEMENT
THIS AGREEMENT made (in triplicate) this 21 day of Ag,A AD 2009
BETWEEN:
The Corporation of the Town of Aurora
hereinafter called the "OWNER"
of the First Part
and
l ilAXi4UM -LA
hereinafter called the "CONTRACTOR"
of the Second Part
WHEREAS the Bid of the Contractor respecting the construction work, hereinafter referred to
and described, as accepted by the Owner on the
21 day of 2009.
THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and the
covenants hereinafter contained, the Parties hereto agree as follows:
1. The Contractor hereby covenants and agrees to provide and supply at the Contractor's own
expense, all and every kind of labour, appliances, equipment, and materials for, and to undertake and
complete in strict accordance with this Bid Document dated April 20, 2009 prepared for the Town
of Aurora Public Works Department, all of which said Documents are 'annexed hereto and form part of
this agreement to the same extent as if fully embodied herein at and for the price or sum of
$ 32 588.75 _
2. The Contractor further covenants and agrees to undertake and perform the said work in a
proper work like manner under the supervision and direction and to the complete satisfaction of the
Owner within the period of time specified In the Form of Bid.
3. The Contractor further covenants and agrees that the Contractor will at all times, indemnify and
save harmless the Owner, the Owners officers, servants, and agents from and against all loss or
damage, and from and against all actions, suits, claims and demands whatsoever which may made
or brought against the Owner, the Owners officers, servants, and agents by reason or in consequence
of the execution and performance or maintenance of the said work by the Contractor, the Contractor's
servants, agents or employees.
4. The Contractor further covenants and agrees to furnish in accordance with the above
specification, a Bid Surety in the amount of $3,000, guaranteeing the faithful performance of the said
work, in accordance with the terms of this Agreement.
5. The Owner hereby covenants and agrees that if the 'said work shall be duly and properly
executed and materials provided as aforesaid and if the Contractor shall carry out, perform and observe
all of the requirements and conditions of this agreement, the Owner will pay the Contractor the contract
price herein set forth in the Contractor's Bid, such payment or payments to be made in accordance with
the provisions of the General Conditions of the Contract referred to above.
6. This agreement and everything herein contained shall ensure to the benefit of and be binding
upon the Parties hereto, their successors and assigns, respectively.
AGENDA - MAY 195 2009
0002/002
7. All communications in writing between the parties or between them and the Town shall be
deemed to have been received by the addressee if delivered to the Individual or to a member of the
bidder or to an officer of the Corporation for whom they are intended or if sent by post, telegram or
facsimile addressed as follows:
THE OWNER: CORPORATION OF THE TOWN OF AURORA
1 Municipal Drive
P.O. Box 1000
Aurora, Ontario
L4G 6J1 FAX: 905-841-7119
THE CONTRACTOR: P)61xi-YIN 7 SiVks
I>oo I i D„i�ar•� o
Lo FAX:-W-Z77- 647
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals duly
attested by the hands of their proper officers In that behalf respectively.
CONTRACTOR OWNER
ar (]an iiarnr General Manh5er Mayor, Phyllis M. Morris
Lucille King, Director of Corporate Services
GENERiA,4. 1TTEE AGENDA - MAY 19, 2009
AumoizA
yow}-e iac good Lou�rurcf.'
RESOLUTION FORM
GENERAL. COMMITTEE MEETING - MAY 1% 2009
ITEM # 10
Moved By Seconded By
Resolution:
10. PW09-030 - Extension of Maintenance Hole Rehabilitation Contract PW2067-91
RECOMMENDED:
THAT Bid No. PW2007-91 for Adjusting Existing Manhole Frame and Covers
and Installing Self Levelling Maintenance Cover Systems as awarded to V.M.
DiMonte be extended for the optional one-year period as provided in the
contract at its original bid unit price,.to a total upset value of $63,863 plus
GST.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 119 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
ITEM #10
,--� . TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PW09-030
SUBJECT: Extension of Maintenance Hole Rehabilitation ContractPW2007-91
FROM: llmar Simanovskis, Director of Public Works
DATE: May 19, 2009
RECOMMENDATIONS
THAT Bid No. PW2007-91 for Adjusting Existing Manhole Frame and Covers and
Installing Self Levelling Maintenance Cover Systems as awarded to V.M. DiMonte be
extended for the optional one-year period as provided in the contract at its original
bid unit price, to a total upset value of $63,863 plus GST.
PURPOSE OF THE REPORT
To award works that take advantage of a contract extension that will allow for continued
maintenance cover repairs.
BACKGROUND
The original contract for this work was awarded to V.M. DiMonte Construction Limited in
2007. They have performed satisfactorily for the Town and have been providing many
years of service in sewer and watermain maintenance.
COMMENTS
The first year term and first option year extension ended October 31, 2008 and the
provisions to extend that contract are provided in the following original clause:
"The length of this agreement is forthe current year, no laterthan October3l,
2007, and an option to extend foran additional (2) two (1) one-yearperiods, at
the Town's discretion".
The purpose of extending this contract for the second optional year is to complete works
that were held over from the 2008 budget year. The Contractor has agreed to carry 2008
unit prices.
ALTERNATIVES TO THE RECOMMENDATION
Council may wish to not extend the contract.
- 120 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19 2009 Report No. PW09-030
FINANCIAL IMPLICATIONS
Funding of $63,863 remains in the 2008 Capital Budget under Project No. 43036
Wastewater System Rehabilitation Program, and is to be used for these purposes.
CONCLUSIONS
This contract was initially awarded to V. M. DiMonte Construction Limited. This firm has
performed work for the Town with quality service results and continues to do so under this
contract.
It is recommended that the contract be extended for the additional one-year term as stated
in the original quotation at the unchanged unit prices, for an upset total services contract
for 2009, not to exceed $63,863 plus GST.
ATTACHMENTS
• Appendix "A" -- 2008 Capital Budget Sheet No. 43036 for the proposed works
PRE -SUBMISSION REVIEW
Management Team Meeting of May 6, 2009
Prepared by. Erwin Molnar, Operations Technician, extension 3441
mar Srmanovs is Neil Garbe
Director of Public Works Chief Administrative Officer
- 121 -
U08.,
FtA'
S•BY PRTE.
ehabllilatrori Prb
APPENDIX "All
GENERA �M, ITTTEE AGENDA - MAY 19, 2009
01z A
RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 19, 2009
ITEM # 11
Moved By Seconded By
Resolution:
II. PW09-033 - Cancellation of the Construction of Sidewalk on Old Yonge Street
RECOMMENDED:
THAT Capital Project No.31043, for the construction of a sidewalk on the east
side�of Old Yonge Street, be cancelled as identified in report PW09-033; and
THAT the funds be returned to the General Reserve.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 123 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 124 -
GENERAL COMMITTEE AGENDA - MAY 195 2009 ITEM #11
AUR(JRA TOWN OF AURORA
GENERAL COMMITTEE REPORT No. PW09-033
SUBJECT: Cancellation of the Construction of Sidewalk on Old Yonge Street
FROM: limar Simanovskis, Director of Public Works
DATE: May19, 2009
RECOMMENDATIONS
THAT Capital Project No.31043, for the construction of a sidewalk on the eastside of
Old Yonge Street, be cancelled as identified in Report No. PW09-033; and
THAT the funds be returned to the General Reserve.
PURPOSE OF THE REPORT
To cancel construction of the sidewalk on the east side of Old Yonge Street between
house number 200 and St. John's Sideroad.
BACKGROUND
On January 13, 2009, the General Committee '(GC) considered Report PW09-001 —
Construction of a Sidewalk on Old Yonge Street (attached as appendix "A") and adopted
the following recommendation:
"THAT the sidewalk construction project on the east side of Old Yonge Street be
approved as identified in report PW09-001 ".
Council adopted the recommendation at their January 20, 2009 meeting.
COMMENTS
Old Yonge Street is a two-lane local roadway with an urban cross-section including an 8.5
metre pavement width and a posted 40 km/hr speed limit.
Currently, there are no sidewalks on either side of the roadway from house No. 200 to St.
John's Sideroad. On the east side there is a sidewalk that is continuous from the south
and terminates between house number 196 and house number 200 (the area in question
is shown in Appendix "B").
Staff completed an investigation and collected survey reports and checked property lines
for the houses located along the east side of the street in order to determine if there is
available space to construct the sidewalk. It was determined that the construction of the
- 125 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 2 - Report No. PW09-033
sidewalk is not possible due to the lack of available boulevard width. A minimum boulevard
width is required to meet the safety criteria in order to separate pedestrians from moving
traffic as well as provide an area for snow storage.
On April 15, 2009, the Public Works Department sent out a letter to area residents who
originally responded to the October 2008 survey letter to inform them that the sidewalk will
not be built due to the site constraints and the results of the survey. Three residents
expressed dissatisfied with the decision.
ALTERNATIVE(S) TO THE RECOMMENATIONS
Council may wish to build the sidewalk.
FINANCIAL IMPLICATIONS
The approved budget of $75,000 to construct the sidewalk on Old Yonge Street can be
returned to the general reserve fund.
CONCLUSIONS
On January 13, 2009, the General Committee adopted the recommendations of Report
PW09-001 —Construction of Sidewalk on Old Yonge Street. Public Works staff carried
out comprehensive analysis for the installation of the sidewalk. Staff recommend that the
installation of the sidewalk is not feasible due to the lack of the proper width to provide a
sidewalk and a boulevard. A minimum boulevard width is required to provide safe distance
between pedestrians and moving traffic as well as for snow storage during the winter
months.
ATTACHMENTS
Appendix "A" - Report PW09-001 — Construction of a Sidewalk on Old Yonge Street
Appendix"B"— Map of Area in Question.
PRE -SUBMISSION REVIEW
Management Team Meeting — May 6, 2009
Prepared by: Jamal Massadeh, Traffic/Transportation Analyst, ext. 4374
llmar S' novskis
Director of Public Works
Neil Garbe
Chief Administrative Officer
-126-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
APPENDIX "A"
AUPQRA, TOWN OF AURORA
y°w°&4�good, C'Wim. GENERAL COMMITTEE REPORT No. PW09-001
SUBJECT: Construction of Sidewalk on Old Yonge Street
FROM: Ilmar Simanovskis, Director of Public Works
DATE: January 13, 2009
RECOMMENDATIONS
THAT the sidewalk construction project on the east side of Old Yonge Street be
approved as identified in Report PW09-001.
BACKGROUND
The existing sidewalk on the east side of Old Yonge Street stops just north of house
number 196 and does not provide connection to St. John's Sideroad. Pedestrians have no
other option but to walk on the street to get to St. John's Sideroad and this creates
dangerous conditions for both pedestrians and motorists alike. Figure No. 1 (attached as
Appendix "A") shows the area in question.
The local residents have approached the Town on two different occasions to request that
the sidewalk be extended to St. John's Sideroad.
In consideration of the above, staff had included $75:000 for the construction of the
sidewalk in the 2007 Capital Budget. However, it soon became obvious that a more
thorough review of this situation was required. Accordingly, a legal survey was undertaken
and resident participation was sought (see Appendix "B").
Upon completing the survey, twenty six (26) responses were received and the resultswere
as follow:
• Five (5) respondents wanted to keep the existing configuration of the sidewalk.
• Twenty two (22) respondents wanted the sidewalk to be extended to St. John's
Sideroad.
All of the five respondents who wanted to keep the existing configuration of the sidewalk
reside at the homes located on the east side of the street where the extension of the
sidewalk is proposed.
- 127 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
January 13 2009 - 2 - Report No. PW09-001
COMMENTS
Old Yonge Street is a two-lane local roadway with an urban cross-section, an 8.5 metre
pavement width for most of its length and a posted 40km/hr speed limit.
The new extension of the sidewalk is approximately 200 metres long and with a standard
1.5m wide concrete section. The sidewalk will be constructed along the east side of the
street and no boulevard will. be provided, as house number 200 is very close to edge of the
road..
Considering the safety improvements and the comments received from the residents, it is
recommended that the completion of the sidewalk to St. John's Sideroad be completed.
OPTIONS
1- As recommended in this report .
2- Defer the completion of the sidewalk
3- Not proceed with completion of the sidewalk
FINANCIAL IMPLICATIONS
The estimated cost to construct the sidewalk on Old Yonge Street remains at $75,000 and
has been previously approved as part of the capital budget.
CONCLUSIONS
The existing sidewalk on Old Yonge Street stops atthe north end of house number 196 on
the east side of the street.
Residents have requested that staff extend the sidewalk to -provide a connection to the St:
John's Sideroad sidewalk. The extension of the sidewalk.will increase safety for both
pedestrians and motorists.
A total of $75,000 was previously approved in the 2007 Public Works Capital Budget.
LINK TO STRATEGIC PLAN
Goal C: Promote a healthy environment that fosters social and physical well being
Objective C2: Enhance and promote public safety
Objective C4: Encourage healthy lifestyles by promoting healthy, active lifestyle choices
Objective .C6: Review and improve accessibility for persons with disabilities
- 128 -
GENERAL COMMITTEE AGENDA - MAY 193, 2009
January 13, 2009 - 3 - Report No. PW09-001
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective 132: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
ATTACHMENTS
• Appendix "A" -Figure No. 1 —Area in Question
Appendix " B° -- October 7, 2008 Resident Notification letter and Survey
PRE -SUBMISSION REVIEW
Management Team Meeting —January 7, 2009
Prepared by. Jamal Massadeh, Traffic/Transportation Analyst, ext. 4374
Imar Skfiano6kis
Director of Public Works
Neil Garbe
Chief Administrative Officer
- 129 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
APPENDIX "A"
MAP SHOWING AREA IN QUESTION
FIGURE No. 1
As- i
N
- 130 -
GENERAL EE AGENDA -MAY 19, 2009
AuRoIZ , APPENDIX'S„
Yo !iogood Coorr�.wtty
October 7, 2008
Dear Residents of Old Yonge Street
Department of Public Works
Ilmar Simanovskis.
905-727-3123 exi 4371
isi m anovskis@e-au rora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON L4G 6J1
Re: Extension of Sidewalk on the East Side of Old Yonge Street to St. John's
Sideroad
Public Works Department has received a request from a resident to extend the
existing sidewalk on the east side of Old Yonge Street to St. John's Sideroad.
As you are likely aware, the .existing sidewalk stops just north of house #196 and
does not provide a connection to St. John's Sideroad. Therefore, residents are asked
to take a few minutes to answer the attached survey and return it by email to
jmassadeh((De-aurora ca , by fax to 905-841-7119, by mail, or simply bring it in
person to the Town of Aurora, :Public Works Department, 3rd Floor, no dater than
Friday October 24, 2008. Your answers and comments will help us to determine the
proper action to take in this matter.
If you have any questions or comments, please contact Mr. Jamal Massadeh,
Traffic/transportation Analyst at (905) 727-3123 ext. 4374 or by e-mail at imassadehCa)e-
aurora.ca
Yours truly,
-�
IIRrW+ anovskis, P.Eng
Director of Public Works Department
�'.✓?JL'll, 012 rvi"dlCrai i'0GH$t. Gfi r(3(:fi( �: (7 c',_/jr;3�,I�iU;If.r�(iUp v'i`_F:'3aiCt;iiJc" - �� b�. f,N.''r 1'J ^` .n�..!r .:��1`J
GENERAL COMMITTEE AGENDA MAY 19, 2009
Sidewalk Survey of Property Owners on Old Yonge Street
I, __(print name),,
of (print:address)
want to keep the existing configuration of the sidewalk
want a sidewalk to be extended to St. John's Sideroad
Comments:
(Signed) (Date)
Please return. your survey to the Town by no later than Friday October 24, 2008 by e-
mail to imassadeh(d)e-aurora.ca , by fax to (905) 841-7119, by mail, or in person to:
Town of Aurora Public Works Department
1 Municipal Drive, Box 1000 ,
Aurora, Ontario
L4G 6J1
C;�mn•�ur3ity
Page 2 of 2
GENERAL COMMITTEE AGENDA - MAY 19, 2009
APPENDIX " B"
- 133 -
GENERA MITTEE AGENDA - MAY 19, 2009
----------------
;yow'r�iou yogdCorstpaacy '
RESOLUTION FORM
GENERAL COMMITTEE MEETING - MAY 19, 2009
r
ITEM # 12
Moved By Seconded By
Resolution:
12. PW09-034 — Minto Communities Inc. — Agreement to Construct.
A Retaining Wall
RECOMMENDED:
THAT the Mayor and Clerk be authorized to execute an Agreement with Minto
Communities inc. respecting the master grading, plan and the construction of
the retaining wall on the rear side portion of Lot 20 inclusive on Plan 65M-
3678,
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
134
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 135 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009 ITEM #12
TOWN OF AURORA
AURORA. GENERAL COMMITTEE REPORT No.PW09-034
SUBJECT: Minto Communities Inc. - Agreement to Construct a Retaining
Wall
FROM: llmar Simanovskis, Director of Public Works
DATE: May 19, 2009
RECOMMENDATIONS
THAT the Mayor and Clerk be authorized to execute an Agreement with Minto
Communities.lnc. respecting the master grading plan and the construction of the
retaining wall on the rear side portion of Lot 20 inclusive on Plan 65114-3678.
PURPOSE OF THIS REPORT
That Council acknowledge the relocation of the retaining wall and enter into the proposed
agreement.
BACKGROUND
In 2003, Minto Communities Inc. (the "Developer") entered into a residential subdivision
agreement with the Town to develop and build Lots and Blocks within Plan 65M-3678
located east of Bayview Avenue and north of Wellington Street.
The soil contained on Lot 20 on Plan 65M-3678 fronting Spring Farm Road is required to
be retained by a retaining wall. The original master grading and drainage plan for the
subdivision included a retaining wall to be constructed along the rear side lot line and along
the rear lot line of Lot 21 for the benefit of Lot 20 which also impacted Lot 143 on the
adjoining development (St. Johns Road Development Corp.). The Developer has
requested permission from the Town to relocate the proposed retaining wall off of Lot 21
and onto the rear side lot line of Lot 20 in order to increase the usability area of the Lot and
neighbouring tots. Staff reviewed the relocation proposal by Stantec Consulting Ltd. (the
"Engineer"), including recommendations as to the future protection of the proposed
relocated retaining wall and support the proposed relocation as it would have the least
impact on neighbouring Lots.
As the subdivision agreement does not contain provisions respecting proposed
amendments to the master grading and drainage plan nor provisions to require restrictive
covenants to be registered on title to protect the structural integrity of retaining walls in the
subdivision, the purpose of this report is to obtain direction to enter into a Retaining Wall
Agreement with the Developer to ensure that the master grading and drainage plan for the
- 136 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
May 19 2009 - 2 - Report No. PW09-034
is amended as required, and that the necessary restrictive covenants related to the
structural integrity of the retaining wall on Lot 20 are registered on title prior to the sale of
Lot 20 to prospective purchaser(s).
The retaining wall proposed by the Developer is of similar design and construction as
previously approved by the Town to be used in other subdivisions. The Developer is
pursuing building permits for Lots 20 and 21 on Plan 65M-3678 and is required to have
individual lot grading plans approved by the Public Works Department. The revised master
grading and drainage plan show the relocated retaining wall and was approved by the
Developer's Engineer in April 2009, and also reviewed and approved by the Public Works
Department. The Developer has provided the applicable fees and a notice of intent to the
purchaser in advance of finalizing the proposed Retaining Wall Agreement and will be
required to advise the future owners of Lot 20 that they will be responsible for the
maintenance of the wall located on their property and also be restricted from placing
certain structures within close proximity of the retaining wall in accordance with the terms of
the proposed Retaining Wall Agreement. The Developer has also confirmed that the
purchaser of Lot 21 has been made aware of the proposed retaining wall relocation.
The proposed Retaining Wall Agreement has been reviewed and approved by the Legal
Services Division.
OPTIONS
1. As recommended in this report.
2. Reject proposal and Maintain retaining wall as per original design.
FINANCIAL IMPLICATIONS
NIA
CONCLUSIONS
The Developer wishes to construct a retaining wall along the rear side yard of Lot 20 on
Plan 65M-3678 in order to increase the usability area of the Lot and neighbouring Lots, and
to minimize the number of Lots to be encumbered by restrictive covenants. Although the
master grading and drainage plan for the subdivision anticipated the construction of a
retaining wall within that specific area, the exact location was not detailed until the model
type was purchased and specified for that Lot. As the subdivision agreement does not
contain provisions respecting proposed amendments to the master grading and drainage
plan nor provisions to require restrictive covenants to be registered on title to protect the
structural integrity of retaining walls in the subdivision, the purpose of this report is to obtain
direction to enter into a Retaining Wall Agreement with the Developer to allow the
construction of the retaining wall.
137 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 3 - Report No. PW09-034
LINK TO STRATEGIC PLAN
RIM
ATTACHMENTS
• Appendix "A" — Site Location Map
• Appendix "B" - Agreement
• Appendix "C" —Retaining Wall Location Map
PRE -SUBMISSION REVIEW
Senior Management Team — May 6, 2009
Prepared by: Michael Zambri, Technical Assistant, Ext. 4380
464'1_�
Ilm lmanovskis
Director of Public Works
Neil Garbe
Chief Administrative Officer
- 138 -
Aaaendix "A"
LOCATION MAP
PUBLIC WORKS DEPARTMENT -139- PW09-034
GENERAL COMMITTEE AGENDA - MAY 193,2009
APPENDIX "B" Page l
THIS AGREEMENT made this day of , 2009.
BETWEEN
- and -
THE CORPORATION OF THE TOWN OF AURORA
hereinafter referred to as the "Town"
PARTY OF THE FIRST PART
MINTO COMMUNITIES INC.
hereinafter referred to as the "Qwner"
PARTY OF THE SECOND PART
WHEREAS the Town and Minto Communities (Toronto) Inc, entered into a Residential Subdivision
Agreement dated April 22, 2003, registered as Instrument No. YR319036 on the 27' day of June,
2003 with respect to all of the Lots and Blocks on Plan 65M-3678, Town of Aurora, Regional - -
Municipality of York (hereinafter referred to as the "Subdivision Agreement"):
AND WHEREAS on the 20" day of March, 2008, Instrument No. YR1139245, being an application
to change the registered owner name of Minto Communities (Toronto) Inc, to Minto Communities
Inc was registered on title to Lot 20 on Plan 65M-3678, Town of Aurora, Regional Municipality of
York;
AND WHEREAS the Owner is the owner of Lot 20 on Plan 65M-3678, Town of aurora, Regional
Municipality of York as described on Schedule "A" hereto (hereinafter referred to as the "Lands");
AND WHEREAS the Owner has commenced construction of the dwelling on the Lands pursuantto
the Subdivision Agreement, which terms and conditions thereof do not include provisions respecting -
the construction of retaining walls on private lands;
AND WHEREAS the Owner has requested a building permit from the Town respecting a retaining
wall to be constructed along the side yard of the Lands prior to the sale of said Lands to potential -
purchasers;
NOW THEREFORE in consideration of the covenants and premises contained and other goodandvaluable consideration, the parties hereto covenant and agree with each other as follows:
Retaining Walls
a) The Owner agrees to construct a retaining wall along the side yard of Lot 20
inclusive on Plan 65M-3678, Town of Aurora, Regional Municipality of York in
accordance with the detailed engineering drawings, prepared and certified by a
professional engineer and approved by the Building Administration Department and
Public Works Department for the Town as set out on Schedule "B" attached hereto.
Said retaining wall shall be constructed entirely on private lands priorto the completion of
the construction of the dwelling to be located on the Lands and the future sale of said Lands
by tho Ownerto potential purchasers. The Owner and the Town hereby agree thatthe Town
shall not be responsible for any and all maintenance costs and liability of theretainingwall
located on the private property.
b) The Owner agrees to register Restrictive Covenants in the form attached hereto on
Schedule "C" against the titleofLot 20 on Plan 65M-3678, Town of Aurora, Regional
Municipality of York in order to protect the structural integrity of the retaining wall.
- ?40 -
GENERAL COMMITTEE AGENDA - MAY 19y 2009
Page 2
Restrictive Covenants
2. The Owner agrees that the restrictions and covenants set out on Schedule "C" attached
hereto will attach to, run with and bind the portion of the Lands identified therein and the,
Owner agrees to execute and registersuch documents and to do all such acts and things as
are necessary to attach the said restrictions and covenants to the said lands at the sole
expense of the Owner.
Notice to Purchasers
The Owner agrees that the warning clause hereunder shall be included in each Offer of
Purchase and Sale for Lot 20 on Plan 65M-3678, Town of Aurora,. Regional Municipality of
York:
"Purchasers are advised that a retaining wall is located along the side of the
property, and that all maintenance and liability associated with the said retaining wall .
shall be the complete obligation and responsibility of the owner of the private
property and not the Town of Aurora,
Purchasers are further advised that a Restrictive Covenant has been registered
against the title of the property with respect to protection of the structural integrity of
the said retaining wall."
Indemnification & Insurance
4. The Owner will always indemnify and save harmless the Town from and against all actions,
suits; claims and demands which may be brought against or made upon the Town and from
all loss, costs, charges and expenses which may incurred, sustained or paid by the Town
in relation to the works to be constructed on the Lands pursuant to this Agreement and the
Subdivision Agreement.
The Owner and the Town hereby acknowledge that evidence of general liability insurance is
required to be'provided to the Town until such time as the subdivision has been assumed by
the Town in accordance with the Subdivision Agreement.
Liens
5. The Owner shall indemnify and hold the Town harmless from and against liability, claim,
damages or expenses due to or arising from any claim made against the Lands whereworka
are installed thereon pursuant to this Agreement for all liens related to all work done by or on
behalf of the Owner and any such liability,. claims, damages or expenses incurred by the
Town shall be paid by the Owner to the Town forthwith upon demand; and the Owner shall
cause all registration of claims for mechanics' liens and/or certificates of action under the
Construction Lien Act and relating to any such work done by or on behalf of the Owner, to be
discharged or vacated as the case may be within three (3) months of suchregistration or
within three (3) months after notice from the Town.
Registration
6. This Agreement shall be enforceable by and against the parties herein, their heirs,
executors, administrators, successors, and assigns, ,and the Agreement and all the
covenants by the Owner herein contained shall run with the Lands for the benefit of the
Town. The Owner hereby agrees that this Agreement will be registered on title to the Lands
in a form satisfactory to the Town Solicitor for the Town in priority to all other encumbrances
at no cost to the Town. The Owner and the Town hereby acknowledge that the Town shall
provide its consent to the Owner's future release of this Agreement from the title to the
Lands upon confirmation that the Owner has completed all of the works required pursuant to
this Agreement to the satisfaction of the Director of Building Administration for the Town.
-141-
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Page 3
Fees
7. The Owner agrees to provide to the Town, upon execution of this Agreement the Financial
Payments and Other Costs as set out on Schedule"D" attached hereto. The Owner further -
agrees that the Owner shall be solely responsible for and shall pay any and all costs
associated with this Agreement including any and all costs incurred by the Town as a result
of the registration andlor release of any other documents pertaining to this Agreement.
Notice
8. Any notice to be given pursuant to this Agreement shall, unless otherwise specified in this
Agreement, be delivered or sent by registered letter or facsimile transmission to the Owner
and the Town as follows:
Owner:
Mints Communities Inc.
Attention : Roger Greenberg, President -
427 Laurier Avenue West, Suite 300 -
Ottawa, Ontario, K1R 7Y2
Fax: (905) 470-3180
Town:
The Corporation of the Town of Aurora
Attention; Town Clerk
Box 1000, 1 Municipal Drive -
Aurora, Ontario L4G-6d1 -
Pax: 905-726-4733
or to such other address as the Owner and the Town may respectively from time to time
appoint in writing, and any such notice, if mailed, shall be conclusively deemed to be -
received by the other party three (3) business days after the date of the mailing thereof, -
postage prepaid or dated transmission of a facsimile.
Assignment.
9. This Agreement shall not be assigned by the Owner or its assignees without an express
-
written consent to assignment executed by both the Town and the assignee.
No Waiver of Default
10. No condoning, excusing, overlooking or delay in acting upon by the Town of any default,
breach or non -observance by the Owner at any time or times in respect of any covenant,
provision or condition in this Agreement shall operate as a waiver of the Town's rights under
this Agreement in respect of any such or continuing subsequent default, breach or non-
observance and no waiver shall be inferred from or implied by anything done or omitted by
the Town except an express waiver in writing.
Entire Agreement
11. The Owner acknowledges that there are no covenants, representations, warranties,
agreements or conditions, express or implied, collateral or otherwise, forming part of or in
any way affecting or relating to this Agreement save as expressly set out or imported by
reference in this Agreement and that this Agreement constitutes the entire Agreement duly
executed by the Town and the Owner. -
Severability
12. If any clause or clauses or part or parts of clauses in this Agreement be illegal or
unenforceable, they shall be considered separate and severable from the Agreementand
the remaining provisions of the Agreement shall remain in full force and effect and shall be-
- 142 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
Page 4
binding upon the parties hereto as though the said clause or clauses or part or parts of
clauses had never been included.
Interpretation
13. Whenever a word importing the singular number only is used in this Agreement such word
shall include the plural and words importing either gender and firms or corporations where
applicable.
IN WITNESS WHEREOF the parties have hereunto affixed their corporate goals attested by the
hands of their respective proper officers duly authorized in that behalf.
MINTO C;OMMUNI.TIES INC.
per: (lr"LV t � a
Title:
Name: kp 6
Title: \tc4 pvt31
(IMIe have the authority to bind the Corporation)
THE CORPORATION OF THE TOWN
OF AURORA
Phyllis M. Morris, Mayor
Lucille King, Town Clerk -
- 143 -
GENERAL COMMITTEE AGENDA - MAY 19y 2009
Page 6
SCHEDULE"A"
DESCRIPTION OF LANDS
All and singular that certain parcel or tract of land and premises situate, lying and being in the
Town of Aurora, in the Regional Municipality of York, and being composed of:
Lot 20 on Plan 65M-3678
- 144 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Page 6
SCHEDULE"B"
SCHEDULE OF CONSTRUCTION DATES, ESTIMATED COSTS OF CONSTRUCTION,
LIST OF PLANS AND SPECIFICATIONS
1) Schedule of Construction Dates of Works
The Owner agrees to complete all Works set out herein within 36 months of thedate of the
execution of this Agreement. -
2) Summary of Estimated Costs of Construction of Works
a) Retaining Wall System and miscellaneous items as per Stantec
Consulting Ltd cost estimates dated March 30. 2009 $ 18,625.00
SUB -TOTAL
$18,625.00
- b) Contingencies/Engineering Fees (15%)
- $ 2,794
TOTAL
$ 21,419.00
- TOTAL (rounded)
$ 21,400.00
3) Detailed Plans and Specifications for the Retaining
Wall Installation
The Plans shall form part of this Schedule and are listed as follows:
Number Firm
Date/Revised (Engineer Stamped)
G-2 - Stantec Consulting Ltd.
April 9, 2009/April 23, 2009
.. ON3306 Pete MacCallum Ltd,
December 18, 2008/July 27, 2007
ON3308 Sheet 1 Peto MacCallum Ltd.
- December 18, 2008/July 27, 2007
ON3308 Sheet 2A Palo MacCallum Ltd.
December 18, 2008/July 27, 2007
ON3308 Sheet 2B Peto MacCallum Ltd.
December 18, 2008/July 27, 2007
ON3308 Sheet 3 Peto MacCallum Ltd.
December 18, 2008/July 27, 2007
- 145 -
GENERAL COMMITTEE AGENDA - MAY 195 2009
Page 7
SCHEDULE"C"
RESTRICTIVE COVENANTS
The following restrictions shall apply to Lot 20 inclusive on Plan 65M-3678, Town of Aurora,
Regional Municipality of York:
1) No in -ground structures including building foundations and pools shall be
constructed or permitted to be erected or constructed, or excavated or earth
extracted for any purpose such as tree planting and landscaping on the restricted
portion of said Lots, designated as Part 1 inclusive on Reference Plan 65R-31593;
and .
2) No above ground structures including above -ground pools or accessory structures
such as but not limited to garden sheds, gazebos or hot tubs shall be erected or
constructed or permitted to be erected or constructed on the restricted portion of Lot
20 inclusive on Registered Plan 65M-3678, designated as Parts 1 and 2 , inclusive
on Reference Plan 65R-31593.
This Restrictive Covenantshall run with the lands described herein and shall be binding upon their
owners, their successors and assigns. _
This Restrictive Covenant shall ensure to the benefit of The Corporation of the Town of Aurora and
shall not be withdrawn, altered or modified except with the consent in writing of the Town Clerk of
The Corporation of the TownofAurora.
- 146 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
Page 8
SCHEDULE"D"
FINANCIAL PAYMENTS AND OTHER COSTS
FEES
a) Administration Fee
b) Registration Fee
C) Engineering Fee — Total (4% of $21,400.00)
TOTAL FEES AND RECOVERIES
(payable on execution) -
AMOUNT
$1,315.00
$ 166.00
$856.00
$2,337,00
- 147 -
Appendix "C"
Farm Road
RETAINING WALL LOCATION MAP
PUBLIC WORKS DEPARTMENT -148- PW09-034
GENERALtMM/TTEE AGENDA -MAY 19, 2009
Auwoyt
•yottiYe lar. ijooFL LoH�saer�
RESOLUTION FORM
u
GENERAL COMMITTEE MEETING - MAY 19; 2009
ITEM # 13
Moved By Seconded By
Resolution:
13. PL09-046 — Application for Site Plan Approval
Trenti Estates Inc.
Block 182, Plan 65M-3658 and
Block.147, Plan 65M-3678
Town of Aurora, Regional Municipality of York
9 Borealis Avenue
File D11=04-09
RECOMMENDED:
THAT, subject to any issues or comments raised by Council, Site Plan
Application Dl l-04-09 be approved to permit the construction of a one storey
commercial building approximately 1152.5m2 (12,M5 sq. ft.) in size; and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
- 149 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
- 150 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
ITEM #13
Auk TOWN OF AURORA
GENERAL COMMITTEE No. PL09-046
SUBJECT: Application for Site Plan Approval
Trend Estates Inc.
Block 182, Plan 65M-3658 and Block 147, Plan 65114-3678, Town of
Aurora, Regional Municipality of York
9 Borealis Avenue
File Number. D11-04-09
FROM: Marco Ramunno, Director of Planning and Development Services
DATE., May 19, 2009
RECOMMENDATIONS
THAT. subject to any issues or comments raised by Council, Site Plan Application
D11-04-09 be approved to permit the construction of a one storey commercial
building approximately 1152.5 m2 (12,395 sq. ft.) in size; and,
THAT Council authorize the Mayor and Clerk to execute a Site Plan Agreement.
PURPOSE OF THE REPORT
This report outlines the proposal for the construction of a one storey commercial building
with a total floor area of 1,152.5 m2 (12,935 6sq.ft.) as shown on Figure 2.
BACKGROUND
The subject lands are located on the southeast corner of Bayview Avenue and Borealis
Avenue (see Figure 1). The site is 0.46 ha (1 acre) in size and is vacant. Previously the
site served as the sales centre for residential builders.
The surrounding land uses are as follows:
North: Borealis Avenue and vacant lands zoned 1-16 Institutional;
South: existing residential;
East: existing residential and,
West: Bayview Avenue and existing commercial.
Official Plan
The subject lands are designated as "Convenience Commercial' by the Town of Aurora
Official Plan. This designation is intended to accommodate uses which caterto day-to-day
shopping needs. The proposal conforms to the Official Plan.
- 151 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 2 - Report No. PL09-046
Zoning By-law
The subject lands are zoned "Local Commercial Holding (H) C1-4 Exception Zone" within
the Town of Aurora by-law 2213-78, as amended. The proposed commercial
development is permitted by the Zoning By-law. A further report to Council to remove the
"H" symbol will be prepared once the site plan agreement has been executed.
Site Design
As illustrated on Figure 2, a one storey commercial plaza having 9 units is proposed forthe
subject lands. The building has been setback a minimum of 7.5 metres (25 ft.) from the
residential properties to the east and south of the property. Pedestrian walkway
connections have been proposed from Bayview Avenue and Borealis Avenue to the
building sidewalk. The applicant has proposed unit pavers to emphasize this area. The
Town's peer review consultants, Planning Partnership have reviewed the site design and
are satisfied with the overall layout.
The applicant has proposed rain water harvesting on this site. Water will be collected into
an oversized manhole which acts) like a cistern. The water that, is collected will be stored
for irrigation of the landscape areas.
Landscaping
As illustrated on Figure 3, the applicant is proposing a combination of tree and shrub
plantings within the landscaped buffers of the site. As per the By-law requirements, a 3
metre (10 ft.) landscape buffer has been provided along Borealis Avenue and a 6 metre
(20 ft.) landscape buffer along Bayview Avenue. The applicant has proposed decorative
fencing and tree and shrub plantings at the Bayview Avenue and Borealis Avenue corner of
the site.
The landscaping buffer strip with tree and shrub plantings is proposed along the south
property line adjacent to the existing residential properties, A tree lined 1.5 metre
landscape buffer has been provided along the east property boundary. There is an existing
2.4 metre (7.8 ft.) acoustic high wood fence located along the residential property
boundaries. Staff are satisfied with the proposed landscape design of the site.
Building Elevations
As illustrated on Figure 4, the applicant is proposing stone and precast for the exterior
finish of the building. The Town's peer review consultant Planning Partnership has
reviewed the plans and is satisfied with the proposed building design.
- 152 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19, 2009 - 3 - Report No. PL09-046
Parking and Access
The minimum parking required under the Zoning By-law for the proposed development is
52 parking spaces. The applicant has provided 52 parking spaces including 2 barrier free
spaces. Access to the subject site is provided via a right -in, right -out access from Bayview
Avenue and a. full movement access from Borealis Avenue. The Region of York
Transportation Department has approved the access.
External Agencies
The subject application was circulated to York Region Transportation Department,
Powerstream and Central York Fire Services. No objection to the proposed development
was raised.
SERVICING ALLOCATION
Not applicable.
ALTERNATIVES TO THE RECOMMENDATION:
Direct staff to report back to Council addressing any issues that may be raised at the
General Committee Meeting.
FINANCIAL IMPLICATIONS
Fees and securities will be payable upon execution of the site plan agreement. Parkland
dedication was made for the majority of the subject lands being Block 182 within
Registered Plan 65M-3658 (Prato plan of subdivision). However, Block 147 within
Registered Plan 65M-3678 (Minto plan of subdivision) is a small triangle parcel of land that
was added to the northwest corner of the subject lands and will be subject to cash -in -lieu of
parkland at the building permit stage (see Figure 2). Development charges for the
proposed commercial development will be payable on the issuance of a building permit.
PROVINCIAL POLICY STATEMENT
This proposed development is consistent with the policies of the Provincial Policy
Statement.
- 153 -
GENERAL COMMITTEE AGENDA - MAY 19, 2009
May 19 2009 - 4 - Report No. PL09-046
CONCLUSIONS
The Planning and Development Services Department has reviewed the subject site plan
application in accordance with the policies of the Official Plan, the provisions of the zoning
by-law and in context of the surrounding land uses. The subject proposal conforms to the
Official Plan, the uses are permitted in the zoning by-law, and the development is
compatible with the surrounding land uses. Accordingly, Staff can support the proposed
development to permit a commercial building on the subject lands.
ATTACHMENTS
Figure 1 Location & Zoning Plan
Figure 2 - Proposed Site Plan
Figure 3 - Proposed Building Elevations
Figure 4 - Proposed Landscape Plan
PRE -SUBMISSION REVIEW
Management Team Meeting —May 6, 2009
Prepared by. Cristina Celebre, Planner, Extension 4343
VO.
Neil Garbe
Chief Administrative Officer
Marco R unno, MC1P, RPP
Director of Planning and Development
Services
- 154 -
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