Agenda - General Committee - 20090407GENERAL COMMITTEE
AGENDA
NO.09-13
TUESDAY, APRIL 7, 2009
FOLLOWING SPECIAL COUNCIL MEETING AT 7:00 P.M.
COUNCIL CHAMBERS
y` AURORA TOWN HALL
PUBLIC RELEASE
April 3, 2009
1 umoRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-13
Tuesday, April 7, 2009
Following Special Council at 7:00 p.m.
Council Chambers
Councillor Granger in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
U APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Budget Meeting Minutes 09-08 pg. 1
Saturday, February 21, 2009
Special General Committee Budget Meeting Minutes 09-09 pg. 6
Monday, February 23, 2009
Special General Committee Budget Meeting Minutes 09-10 pg. 11
Monday, March 2, 2009
Special General Committee Budget Meeting Minutes 09-11 pg. 14
Tuesday, March 3, 2009
General Committee Meeting Minutes, 09-12, March 10, 2009 pg. 19
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 2 of 11
RECOMMENDED:
THAT the Special General Committee Budget Meeting minutes 09-08, 09-
09, 09-10, 09-11 and the General Committee Meeting minutes 09-12 be
adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
(a) Mr. Neil MacDonald, Manager of Solid Waste, York Region
Re: Role of York Region's Community Environmental Centres
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider:
personal matters about an identifiable individual, including municipal
or local board employees; and
a proposed or pending acquisition or disposition of land for municipal
or local board; and
- advice that is subject to solicitor -client privilege, including
communications necessary for that purpose
XI ADJOURNMENT
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 3 of 11
AGENDA ITEMS
1. AAC09-03 — Accessibility Advisory Committee Meeting Minutes pg. 30
March 4, 2009
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
March 4, 2009 meeting be received and the recommendations contained
therein be approved.
2. TSAC09-03 — Traffic Safety Advisory Committee Meeting pg. 41
March 11, 2009
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
March 11, 2009 meeting be received and the recommendations contained
therein be approved.
3. LSAC09-03 — Leisure Services Advisory Committee Meeting pg. 50
March 23, 2009
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
March 23, 2009 meeting be received and the recommendations contained
therein be approved.
4. Memorandum from the By-law Services Manager pg. 65
Re: LS09-004 — Domestic Pets in Municipal Facilities By-law
(deferred from March 10, 2009 Genera! Committee)
RECOMMENDED:
THAT Council authorize Leisure Services and By-law Services staff to
draft a by-law restricting the access of domestic animals in municipal
facilities, with the exception of service dogs assisting people with a
disability or impairment.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 4 of 11
5. BA09-001 — Request for Sign Variance to Sign By-law 4898-07.P pg. 70
Splash Car Wash — 15783 Yonge Street
RECOMMENDED:
THAT Council approve the request for a ground sign for the Splash Car
Wash at 15783 Yonge Street.
6. BA09-003 — Building Permit Fees — Annual Report pg. 78
RECOMMENDED:
THAT Council receive report BA09-003 — Building Permit Fees — Annual
Report, for information.
7. FS09-015 — 2009 Water, Wastewater, Storm Sewer and Sewage pg. 82
Pumping Station
RECOMMENDED:
THAT Council approve the 2009 Water, Wastewater, Storm Sewer and
Sewage Pumping Station Budgets as presented with net expenditures
totalling $11,871,796; and
THAT Council approve the 2009 Retail Water rate of $1.1794 per cubic
meter and the Retail Wastewater rate of $0.8600 per cubic meter of water
consumed for all bills issued on and after May 1, 2009; and
THAT Council approve the 2009 Flat Rate Storm Sewer charge of $3.66
per unit per month for Residential and Condominium properties and
$49.69 per unit per month for metered Commercial/Industrial and Multi -
Residential properties for all bills issued on and after May 1, 2009; and
THAT Council approve the 2009 Flat Rate Sewage Pumping Station
charge for each of the 164 users of the Ballymore Sewage Pumping
Station of $8.86 per month on all bills issued on and after May 1, 2009;
and
THAT Council approve the 2009 Flat Rate Sewage Pumping Station
charge for each of the 246 users of the Bayview Vandorf Sewage
Pumping Station of $9.11 per month on all bills issued on and after May 1,
2009; and
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 5 of 11
THAT Council approve the 2009 Flat Rate Sewage Pumping Station
charge for each of the 102 users of the Brentwood Sewage Pumping
Station of $1.46 per month on all bills issued on and after May 1, 2009;
and
THAT Council approve the 2009 Bulk Purchase Water Rate of $2.0394
per cubic meter on all bills issued on and after May 1, 2009; and
THAT the necessary by-law to implement the 2009 Water, Wastewater,
Storm Sewer and Sewage Pumping Station Rates be enacted at the
Council meeting scheduled for Tuesday, April 14, 2009 for all bills issued
on or after May 1, 2009.
8. LS09-012 — Proposed Stewart Burnett Park Senior Baseball pg. 118
Facility
RECOMMENDED:
THAT Council receive report LS09-012 - Proposed Stewart Burnett Park
Senior Baseball Facility, for information; and
THAT staff be directed to proceed with the preparation of tender
documents and public tender of the project.
9. LS09-015 — Fencing of Town -Owned Soccer Fields Adjacent pg. 286
to Schools
IMal xK0li ihLVi121►11]N91
THAT Council receive report LS09-015 — Fencing of Town -Owned Soccer
Fields Adjacent to Schools, for information.
10. LS09-016 — Green Power Procurement 2009 pg. 299
RECOMMENDED:
THAT Council receive report LS09-016 regarding the' Procurement of
Green Power from Bullfrog Power for 2009.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 6 of 11
11. PL09-033 — Application for Site Plan Approval pg. 301
Dicaro Properties
138 Industrial Parkway North
File D11-16-08
RECOMMENDED:
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-16-08 be approved to permit the construction of a one
storey warehouse with a 2 storey front office approximately 1,413.53M2
(15,215.6 ft2); and
THAT Council authorize the Mayor and Clerk to execute a Site Plan
Agreement.
12. PW09-011 — Award of Tender PW2009-03 — For Remedial Works pg. 309
to Reduce Extraneous Flows in the Wastewater
Collection System
RECOMMENDED:
THAT Tender PW2009-03 — For Remedial Works to Reduce Extraneous
Flows in the Wastewater Collection System, be awarded to Fer-Pal
Construction Ltd. at its tendered price of $502,227.50 (exclusive of GST);
and
THAT Council authorize the Mayor and Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder.
13. PW09-015 — Contract Extension of Tender PW2007-125 — Water pg. 314
Service Box Repair and Cathodic Protection Program
RECOMMENDED:
THAT Tender No. PW2007-125, "Water Service Box Vacuum Repair and
Cathodic Protection of Watermains within the Town of Aurora", be
extended for the two-year period to Nu -Con Contracting as provided in the
contract at its original tendered unit prices; and
THAT Council approve the expenditure of $411,791 from Project No.
43030, comprised of $250,000 from the 2009 budget and $161,791 as
remaining surplus funding from the 2008 budget; and
THAT Council authorize the Mayor and Municipal Clerk to sign the
attached agreement to extend the above contract.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 7 of 11
14. PW09-017 — Review of the Waste Diversion Act and Blue Box pg. 318
Recycling Program
RECOMMENDED:
THAT Council receive report PW09-017 for information on the Waste
Diversion Ontario Consultation Plan to Support a Review of the Blue Box
Program Plan; and
THAT Council endorse staff comments which have resulted from a
collaborative review of the Waste Diversion Act and Blue Box Recycling
Program conducted by the local nine municipalities and York Region staff;
and
THAT this report be circulated to the Region of York, the Ministry of the
Environment, and Waste Diversion Ontario.
15. PW09-019 — Assumption of Three Street Lights to Service pg. 330
Residents of the Mosaics Community
RECOMMENDED:
THAT Council authorize the Mayor and Town Clerk to execute the
agreement between the Town of Aurora, the Canadian Tire Corporation
and the York Region Condominium Corporation No. 920 to assume three
(3) street lights to service residents of the Mosaics Community.
16. PL09-032 — Terms of Reference for the 2C Planning Area pg. 335
Secondary Plan Area
RECOMMENDED:
THAT Council provide input on the attached "Draft Terms of Reference"
for the comprehensive review and preparation of a Secondary Plan for the
2C lands; and
THAT, upon finalization of the Terms of Reference, staff initiate a Request
for Proposal process to retain the required consultants to undertake the
2C Secondary Plan; and
THAT staff prepare a separate report pertaining to the submitted
application and other proposals within the 2C Planning area.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 8 of 11
17. FS09-012 — Discretionary and Obligatory Reserve Report to pg. 354
December 31, 2008
RECOMMENDED:
THAT report FS09-012 be received; and
THAT the balance in the Equipment — By-law Reserve be transferred to
the Equipment — Equipment/Fleet Reserve Fund and that the Equipment —
By-law Reserve account be closed; and
THAT the balance in the Equipment — Phone Reserve be transferred to
the Municipal Capital Reserve Fund and that the Equipment — Phone
Reserve account be closed; and
THAT the balance in the Equipment — Copier Reserve be transferred to
the Municipal Capital Reserve Fund and that the Equipment — Copier
Reserve account be closed; and
THAT the balance in the Equipment — By-law ticketing Reserve be
transferred to the Municipal Capital Reserve Fund and that the Equipment
— By-law ticketing Reserve account be closed; and
THAT the deficit in the Parks Rehabilitation Reserve be recovered from
the Municipal Capital Reserve Fund and that Park Rehabilitation Reserve
Fund be closed; and
THAT the balance in the Major Capital Repair Reserve be transferred to
the Municipal Capital Reserve Fund and that the Major Capital Repair
Reserve account be closed; and
THAT the balance in the Development Revenue Reserve be transferred to
the Municipal Capital Reserve Fund and that the Development Revenue
Reserve account be closed: and
THAT the balance in the Fire Services Reserve be recovered from the
Municipal Capital Reserve Fund.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 9 of 11
18. FS09-017 — Development Charges Study pg. 367
RECOMMENDED:
THAT Report FS09-017 be received for information; and
THAT a Special meeting of Council be held Wednesday, May 6, 2009 at
7:00 p.m. to present the draft development charges study and obtain
public feed back.
19. FS09-013 — 2008 Water/Wastewater Surplus/Deficit Report pg. 370
RECOMMENDED:
THAT report FS09-013 be received; and
THAT the 2008 Storm Sewer Fund deficit of $23,412 be taken from the
Storm Sewer Reserve Fund; and
THAT the 2008 Wastewater Fund surplus of $22,142 be transferred to the
Water/Wastewater Reserve Fund; and
THAT the 2008 Water Fund deficit of $553,136 be budgeted for in 2009
and that the Contribution to the Water/Wastewater Reserve be reduced by
a similar amount; and
THAT the 2008 Ballymore Sewage Pumping Station surplus of $1,170.00
be transferred to the Ballymore Sewage Pumping Station Reserve Fund;
and
THAT the 2008 Bayview/Vandorf Sewage Pumping Station deficit of
$3,003.00 be budgeted for in 2009; and
THAT the 2008 Brentwood Sewage Pumping Station deficit of $500.00 be
budgeted for in 2009.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 10 of 11
20. PL09-035 — Site Plan Application File No.: D11-17-08 pg. 374
Ontario Municipal Board Case No.: PL080245
Vitmont Holdings Inc.
Part of Lots 7&8, Plan 9
15160 Yonge Street and 5 Tyler Street
RECOMMENDED:
THAT, subject to any issues or comments raised by Council, Site Plan
Application D11-17-08 be approved to permit a mixed
commercial/residential use development on the subject lands; and
THAT, subject to Ontario Municipal Board approval of minor variances
D13-(12-14)-08, Council authorize the Mayor and Clerk to execute a Site
Plan Agreement between the Owner and the Town of Aurora; and
THAT, subject to Ontario Municipal Board approval, Council allocate
servicing capacity for 12 residential units from the "Core Area Infill"
reserve to the subject development application; and
THAT the Ontario Municipal Board be advised of the Town's position in
support of minor variance applications D13-(12-14)-08 required to facilitate
the proposed site plan; and
THAT Town staff be authorized to appear before the Ontario Municipal
Board if required.
21. CS09-003 — Farmers' Market and Artisans' Fair By-law pg. 389
RECOMMENDED:
THAT the proposed new Farmers' Market and Artisans' Fair By-law be
adopted.
22. Memorandum from the Director of Public Works pg. 397
Re: Comments on the Watertight Report — Ministry of Public
Infrastructure Renewal
RECOMMENDED:
THAT the memorandum regarding Comments on the Watertight Report —
Ministry of Public Infrastructure Renewal be received for information.
General Committee Meeting No. 09-13
Tuesday, April 7, 2009
Page 11 of 11
23. Memorandum from the Director of Leisure Services pg. 398
Re: Town of Aurora Services Provided to Minor Sports
Organizations
RECOMMENDED:
THAT the memorandum regarding Town of Aurora Services Provided to
Minor Sports Organizations be received for information.
24. Memorandum from Mayor Phyllis Morris pg. 404
Re: York Region Hospital Capital Funding
RECOMMENDED:
THAT General Committee receive and refer the attached correspondence to
the Town Council meeting of April 14, 2009, at which time Mr. Bill Fisch,
Regional Chair and CEO, York Region, will be attending to address Council
regarding regional support for hospital funding.
25. CS09-004 — Council Pending List pg. 420
RECOMMENDED:
THAT report CS09-004 be received for information.
General Committee - April 7, 2009
SPGC Minutes 09-08 - 1
Aumo A.
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE BUDGET MEETING
MINUTES
NO, 09-08
Council Chambers
Aurora Town Hall
Saturday, February 21, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
9:20 a,m.), Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES. Chief Administrative Officer, Director of Corporate
Serviceslfown Clerk, Director of Planning, Director of
Public Works, Chief Executive Officer, Aurora Public
Library, Acting Financial Analyst, Director of Financial.
ServicesTlreasurer, Manager of Administrative
Services/Deputy. Clerk, and. Council/Committee
Secretary,
Mayor Morris called the meeting to order at 9:15 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act. -
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Y Revised reference for page numbering in the Operating Budget
➢, Correspondence from residents, submitted to ,the Website-
pertaining to the Operating Budget.
Correspondence from Smart Commute
Re:- Request for funding in the amount of $20,000 for 2009
Y Canada Day Parade Steering Committee - Budget Proposal.
Y Replacement pages 252, 281 and 299 of the Operating Budget
CARRIED
- 1 -
General Committee - April 7, 2009 SPGC Minutes 09-08 - 2
Special General Committee Budget Meeting Minutes No. 09.08
Operating Budget - Saturday, February 21,.2009
Page 2 of 5
If/ DELEGATIONS
(a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Review of 2009 Operating Budget
Mr. Gutteridge, Director of Financial Servicesffreasurer, provided an overview of
the Draft 2009 Operating Budget.
General: Committee recommends: -
THAT the delegation from the Director of Finance be received for -
information. -
CARRIED
(b) Ms Louise Procter -Maio, Chief Executive Officer
Aurora Public Library
Re: Review of 2009 Operating Budget
The Chief Executive Officer provided a brief overview of the proposed Operating
Budget for the Aurora Public Library.
General Committee recommends:
THAT the delegation from .the Chief Executive Officer be received for
information.
CARRIED
General Committee recommends:
THAT the staff work with.the Library Board to consider the LibraryBoard
agenda packages and meeting minutes are made available for viewing
reference at the Town Hall.
CARRIED
(c) Mr. Neil Garbe, Chief Administrative Officer -.
Re: Review of 2009 Operating Budget
The Chief Administrative Officer provided a brief overview of the proposed
Operating Budget for the Administration Department.
General Committee recommends:
THAT the delegation from the Chief Administrative Officer be received for
information.
CARRIED
The Committee recessed at 12:08 p.m.
The Committee reconvened at 12:58 p.m.
-2-
General Committee - April 7, 2009 SPGC Minutes 09-08 - 3
Special General Committee Budget Meeting Minutes No. 09-08
Operating Budget -Saturday, February 21, 2009
Page 3 of 5 -
(d) Ms Lucille King, Director of Corporate Services/Town Clerk
Re: Review of 2009 Operating Budget
The Director provided a brief overview of the proposed Operating Budget for the
Corporate Services Department.
General Committee recommends:
THAT the delegation fromtheDirector of Corporate Services be received
for information,
CARRIED
(e) Mr. Marco Ramunno Director of Planning and Development
Re: Review of 2009 Operating Budget
The Director provided a brief overview of the proposedOperatingBudget for the
Planning and Development Department.
General Committee recommends:
THAT the delegation from the Director of Planning and Development be
received for information.
CARRIED
(f) Mr. Ilmar Simanovskis Director of Public Works
Re: Review of 2009 Operating Budget
The Director provided a brief overview of the proposed Operating Budget for the
Public Works Department.
CARRIED
The Committee recessed at 3:10 p.m.
The Committee reconvened at 3:15 p.m.
General Committee recommends:
THAT the delegation from the Director of Public Works be received for
information.
CARRIED
(g) Mr. Al Downey, Director of Leisure Services
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the delegation from the Director of Leisure Services, be deferred to
the Special General Committee meeting scheduled for Monday, February
23. 2009.
CARRIED
-3-
General Committee - April 7, 2009 SPGC Minutes 09-08 - 4.
Special General Committee Budget Meeting Minutes No: 09-08
Operating Budget - Saturday, February 21, 2009
Page 4 of 5
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Correspondence from residents, submitted to the Website pertaining to the
Operating Budget (ADDED ITEM)
General Committee recommends:
THAT the correspondence from the residents be received for information.
CARRIED
Canada Day Parade Sub -Committee -Budget Proposal (ADDED ITEM)
General Committee recommends:
THAT the budget proposal from the Canada Day Parade Sub -Committee
be referred to the Leisure Services Budget.
CARRIED
General Committee recommends:
THAT a letter from Sport Aurora regarding a new Baseball Diamond be
referred to the Director of Leisure Services for inclusion in a future report
on that matter.
CARRIED
General Committee recommends:
THAT the Council budget be provided in full detail for the Special General
Committee meeting on Monday, February 23, 2009.
CARRIED
Correspondence from Smart Commute
Re: Request for funding in the amount of $20,000 for 2009 (ADDED ITEM)
General Committee recommends:
THAT any consideration of the funding request from Smart Commute be
received for information.
CARRIED
General Committee recommends:
THAT any consideration of the funding request from Smart Commute be
deferred to the end of the Operating Budget deliberations.
CARRIED
-4-
General Committee - April 7, 2009
Special General Committee Budget. Meeting Minutes No. 09-08
Operating Budget -Saturday, February 21,2009
Page 5 of 5
V ADJOURNMENT
General Committee recommends.,
THAT the meeting be adjourned at 4:00 p.m,
CARRIED
SPGC Minutes 09-08 - 5
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-08 WAS
CONSIDERED AND APPROVED BY COUNCIL. AT ITS MEETING HELD ON
TUESDAY, MARCH 24, 2009.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
-5-
General Committee - April 7, 2009 SPGG Minutes 09-09 - 1
AuRortA
TOWN OF AURORA.
SPECIAL GENERAL COMMITTEE BUDGET MEETING
MINUTES - OPERATING BUDGET
NO, 09-09
Council Chambers
Aurora Town Hall
Monday, February 23, 2009 "
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:19 p,m.), Collins-Mrakas, Gaertner, Gallo, Granger,
(arrived at 9:10 p.m.), MacEache_rn, McRoberts and
Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Servlces/Town Clerk, Director of Building, Director of
Leisure Services, Director of Financial Services/
Treasurer, Manager of Administration/Deputy Clerk,.
Acting. Financial Analyst/Budget Co-ordinator, and
Council/Committee Secretary
Mayor Morris called the meeting to order at 7:09 p.m
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act,
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Deferral - Delegation of Fire Chief John Molyneaux
Central York Fire Services
Re: Review of 2009 Operating Budget
Revised Order of Presentations as follows:
➢ New Delegation (a) — Mr. Andrew Kipfer
Re: Aurora Historical Society
➢ Delegation (b) - Ms Techa-van Leeuwen
Director of Building Administration
Re: Review of 2009 Operating Budget
-6-
General Committee - April 7, 2009 SPGC Minutes 09-09 - 2
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23, 2009
Page 2 of 5
➢ Delegation (c) - Mr. At Downey, Director of Leisure Services
Re: Review.of 2009 Operating Budget
➢ Delegation (d)— Mr. John Gutteridge -
Director of Financial ServicesiTreasurer -
Re: Review of 2009 Operating Budget
➢ Item 1 — Memo from Acting Financial Analyst/
Budget Co-ordinator
Re: 2009 Budget Timetable
➢Item 2 — Memo from Acting Financial Analyst/
Budget Co-ordinator
Re: 2009 Staff Complement Requests
(requested at February 21" Special GC Meeting)
➢ Item 3 — Memo from Acting Financial Analyst/
Budget Co-ordinator
Re: 2009 Budget Enhancements
(requested at February 21" Special GC Meeting)
➢ Item 4— 2009 Capital Summary of Projects -
(requested at February 21" Special GC Meeting)
➢ Item 5 — Detailed 2009.Council Budget
> Item 6 - Correspondence from Councillor Granger
Re: The Farmers' Market
CARRIED
III DELEGATIONS
Delegation (a) — Mr. Andrew Kipfer
Re: Aurora Historical Society
(Added Item)
ML Andrew Kipfer addressed General Committee to provide an overview of the
Aurora Historical Society's involvement in the community and the tangible.
benefits that are contributed to Aurora.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
Delegation (b) - Ms Techa van Leeuwen, Director of Building Administration
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the budget presentation by the Director of Building Administration
be received for information.
General Committee - April 7, 2009 SPGC Minutes 09-09 - 3
Special General Committee Budget meeting Minutes No. 09-09
- Monday, February 23, 2009 -
Page 3 of 5 -
Delegation (c) - Mr. AI Downey, Director of Leisure Services
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT staff provide a memo outlining the actual 2008 revenues for ice
rentals, pool rentals, soccer fields, ball fields, fitness and community
programs.
CARRIED
Councillor Granger arrived at 9:10 p.m. -
General Committee recommends:
THAT staff review the capital projects which are above the line and
estimate the labour component in order to consider it as a separate item.
CARRIED
General Committee recommends:
- THAT equipment services contracts and compressor repairs be reviewed
by the Director of Leisure Services.
CARRIED .
General Committee recommends:
THAT the Director of Leisure, Services provide, for the March 2, 2009
Special General Committee budget meeting, a comprehensive report that .
reviews, as a separate Item, the use of the soccer bubble as outlined in
the user agreement, and includes recommendations and options for
increased revenue for the municipality..
CARRIED
General Committee recommends: '
THAT materials and supplies within the.budget for 52, 54 and 56 Victoria
Street, the Jack Woods property, and. the former hydro building be
allocated to a reserve fund, pending the outcome of the downtown
._, secondary study; and
THAT the Director of Leisure Services review any other appropriate
facilities regarding materials and supplies,
- - CARRIED
General Committee. recommends:
THAT the meeting be extended to 11:00 p:m.
CARRIED
-8-
General Committee - April 7, 2009 SPGC Minutes 09-09 - 4
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23, 2009. -
Page 4 of 5 -
General Committee recommends:
THAT the balance of the Leisure Services budget, pages 399 — 408, be
deferred to the March 2, 2009 budget meeting.
CARRIED
Delegation — Fire.Chief John Molyneaux
Central York Fire Services
Re: Review of 2009 Operating Budget
General Committee recommends:
THAT the delegation by Fire Chief John Molyneaux, pertaining to Central
York Fire Services, be deferred to the March 2, 2009 budget meeting.
CARRIED
Delegation (d) — Mr. John Gutteridge,
Director of. FinancialServicestireasurer
Re: Review of 2009 Operating Budget
General Committee recommends: -
THAT the delegation by the Director of Financial Services/Treasurer be
deferred to the March 2, 2009 budget meeting
CARRIED.. .
IV CONSIDERATION OF ITEMS
1. Memo from Acting Financial Analyst/Budget Co-ordinator
Re: 2009 Budget. Timetable
(Added Item)
General Committee recommends:
THAT the memo regarding the 2009 Budget Timetable be received for
information.
CARRIED
2. Memo from Acting Financial AnalystlBudget Co-ordinator
Re: 2009 Staff Complement Requests
(Added Item)
(requested at February 21"Special General Committee Meeting)
General Committee recommends:
THAT the memo, as amended, regarding. 2009 Staff Complement
Requests be received.
CARRIED
-9-
General Committee - April 7, 2009 SPGC Minutes 09-09 - 5
Special General Committee Budget meeting Minutes No. 09-09
Monday, February 23,. 2009
Page 5 of 5
3. Memo from Acting Financial Analyst/Budget Co-ordinator
Re: 2009 Budget Enhancements
(Added Item)
(requested at February 21�' Special General Committee Meeting)
General Committee recommends:
THAT the memo regarding 2009 Budget Enhancements be received for
information.
CARRIED
4. 2009 Capital Summary of Projects
(Added Item)
(requested at February 215' Special General Committee Meeting)
General Committee recommends: - -
THAT the memo regarding the 2009 Capital Summary of Projects be
received for information.
17a1:7:71a7
S. .Detailed 2009 Council Budget
(Added Item) _
General Committee recommends: -
THAT the 2009 Council Budget be received for information.
CARRIED
6. Correspondence from Councillor Granger
Re: The Farmers' Market -
(Added Item)
General. Committee recommends:
THAT the correspondence regarding the Farmers' Market be deferred to -
the March 2, 2009 budget meeting,
CARRIED
WEEW-ATWO111,11.11NIUMITIA
General Committee recommends:
THAT the meeting be adjourned at 11:03 p.m..
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-09 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, MARCH 24. 2009..
PHYLLIS M. MORRIS, MAYOR - 1O _LUCILLE KING, TOWN CLERK
General Committee-April.7, 2009
SPGC Minutes 09-10 - 1
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE BUDGET MEETING
MINUTES
NO. 09-10
Council Chambers
Aurora Town Hall
Monday, March 2, 2009
ATTENDANCE
COMMITTEE MEMBERS Deputy Mayor McRoberts in the Chair; Councillors,
Collins-Mrakas, Gaertner, Gallo, Granger,
MacEachefn and Wilson
MEMBERS ABSENT Mayor Morris and Councillor Buck were absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services(Town Clerk, -Director of .Leisure Services,
Fire Chief, Director of.Financial Servlces/Treasurer,
'Acting Financial Budget Analyst,Manager of
Legislative Services/Deputy Clerk and Council/ -
- Committee Secretary
Deputy Mayor McRoberts called the meeting to, order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by.the Corporate Services Department,
with the following addition, be approved:
➢ NEW ITEM 4 - Joint Council Committee - Central York Fire Services
Finance Report - January 27, 2009 -
CARRIED UNANIMOUSLY
III DELEGATIONS
(a) Mr. At Downey, Director of Leisure Services
Re: Review of 2009 Operating Budget (continued from February 22,
' 2009 Special General Committee meeting)
General Committee - April 7, 2009 SPGC Minutes 09-10 - 2
Special General Committee Budget Meeting Minutes No. 09-10
Monday, March 2, 2009
Page 2 of 3 _
(b) Fire Chief John Molyneaux, Central York Fire Services
Re: Review of 2009 Operating Budget;and .
Added item - 4 -Joint Council Committee -Central York Fire Services
Finance Report - January 27, 2009
Fire Chief John Molyneaux provided an overview of the Draft 2009 Operating
Budget for Central York Fire Services -
Genera I Committee recommends: -
THAT the delegation from Chief Molyneaux be received for information.
CARRIED
(c) Mr. John Gutteridge
Director of Financial5ervices/Treasurer
Re: Review of 2009 Operating Budget
Mr, Gutteridge, Director of Financial.Services/Treasurer, provided an overview of
the Draft 2009 Operating Budget for the Financial Services Department.
General Committee recommends: -
THAT the delegation from the Director of Finance be received for
information.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Review of 2009 Council Budget
General Committee recommends:
THAT the review of 2009 Council Budget be received for information.
CARRIED UNANIMOUSLY _
-2. Correspondence from Councillor Granger
Re: The Farmers' Market
General Committee recommends:
THAT Councilapprove the booking of the Town Park band -shell for six
special events to be scheduled by the Farmers' Market; and
THAT the related fees be waived.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the correspondence from Councillor Granger, regarding the
Farmers' Market, be received for information. '
CARRIED
-12-
General Committee - April 7, 2009 SPGC Minutes 09-10 - 3
Special General Committee Budget Meeting Minutes No. 09-10 .
Monday, March 2, 2009 -
Page 3 of 3
3. Extract from February 17, 2009 General Committee. Meeting
Re: 2009 Canada Day Parade Budget
General Committee recommends:
THAT the 2009 Canada Day Parade Budget be received for information.
CARRIED
General Committee recommends:
THAT those Councillors who will not be attending any conferences in 2009
identify themselves to the Director of Financial Services; and
THAT the budget be reduced by $3,000 per identified Councillor; and
THAT the Councillor's Conference Budget be reduced to $18,000 as a
result of the 3 Councillors who identified themselves, at this meeting, as
not intending to attend any Conferences in 2009.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT the Environmental Advisory Committee budget be reduced to
$3,000.
CARRIED UNANIMOUSLY
General Committee recommends:
THAT staff be directed to bring a list of suggestions for potential cuts to
the 2009 budget to the next Special General Committee meeting.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:22 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-10 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, MARCH 24, Mg.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
-13
General Committee April 7, 2009 SPGC Minutes 09-11 - 1
AumoxA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE BUDGET MEETING
MINUTES
NO. 09-11
Council Chambers
Aurora Town Hall
Tuesday, March 3, 2009
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (left at
10:33 p.m), CollinsWrakas, Gaertner, Gallo,
Granger, MacEachern, McRoberts and Wilson ,
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Parks
Manager, Director of Planning, Director of Public
Works, Director of Financial Services/Treasurer,
Acting Financial Budget Analyst, Manager of
Legislative Services/Deputy Clerk and Council/
Committee Secretary
Mayor Morris called the meeting to order at 7:03 p.m
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act. - -
it APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the WITHDRAWAL of the following item, be approved:
➢ Item 1, Correspondence from Coffey Gcotechnics
Re: PW09-010—Ridgewood Condominium
Tieback Encroachment Agreement
-
CARRIED
14-
General Committee - April 7, 2009 SPGC Minutes 09-11 : 2
Special General Committee Budget Meeting Minutes No. 09-1-1
Tuesday, March 3, 2009
Page 2 of 5
III DELEGATIONS
(a) Ms Debbie Pella Keen, Manager, Lake Simcoe Project
Ministry of the Environment
Re: Lake Simcoe Protection Plan
Ms Pella Keen provided an overview of the Lake Simcoe Protection Plan for the
information of the General Committee.
General Committee recommends:
THAT the delegation be received for information.
CARRIED
(b) Mr. John Gutteridge, Director of Financial ServiceslTreasurer
Re: 2009 Budget
Mr. Gutteridge provided a recap and summary of the budget proceedings to
date, and provided a list of suggested revisions and reductions to the proposed
2009 budget for consideration in order to assist Council with the task of reducing
the Town's levy on the taxpayers for the coming year.
General Committee recommends:
THAT the delegation be received for information.
CARRIED
General Committee recommends:.
THAT, from the proposed new positions requested within the 2009
operating budget, the following positions be approved:
• Accessibility Advisor - Building, at the amount of $79,000
(specified as a 12 month contract) _
• Development Planner from Jr. to Sr., at the amount of $12,000
• Communications Website position, at the amount of $79,555
• Human Resources Clerk, at the amount of $20,371
• Policy Planning student position, at the amount of $8,884
(specified as a 12 month contract).
General Committee considered the following amendment:
THAT the proposed new student contract, position of Policy Planner be
funded through the gapping surplus from the vacant Heritage Planner
position.
CARRIED
The main recommendation was CARRIED.
-15-
General Committee - April 7, 2009 SPGC Minutes 09-11 - 3
Special General Committee Budget Meeting Minutes No. 09-11
Tuesday, March 3, 2009
Page 3 of 5
General Committee recommends: -
THAT the proposed new Parks Student Labourer positions be approved at
the total amount of $22,593 within the 2009 operating budget.
- CARRIED
General Committee recommends: - THAT the proposed new position of Parks Operations (Service Person) be
approved within the 2009 operating budget,
DEFEATED
General Committee recommends:
THAT the amount of $10,000 be allocated to the Smart Commute
initiative.
DEFEATED
General Committee recommends:
THAT project #60 - Smart Commute be removed from the 2009 Operating
Budget.
CARRIED
General Committee recommends:
THAT the suggested. reduction of $40,000 to project #42 - Library Capital
Reserve -contribution, not be approved, leaving the contribution at -
$Koo0.
DEFEATED
General Committee recommends: -.
THAT the.hour of adjournment be extended beyond 10:30 p.m.
CARRIED
Councillor Buck left the meeting at 10:33 p.m.
-16-
General Committee - April 7, 2009 SPGC Minutes 09-11 - 4
Special General Committee Budget Meeting Minutes No. 09-11
Tuesday, March3, 2009 -
Page 4 of 5
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. (WITHDRAWN from the agenda.)
2. FS09-010 — Pro Audit 2008 Operating Surplus
General Committee recommends: _
THAT report FS09-010 be received; and
THAT $200,000 of the 2008 Operating Surplus be transferred to the
Future Legal Reserve Fund to replenish the funds used In 2008; and
THAT a further $200,000 of the 2008 Operating Surplus be transferred to
the Future Legal Reserve Fund fer.futnre legal costs; and
THAT $17,500 of the 2008 Operating Surplus be transferred to the
Insurance Reserve Fund to. replenish the funds used in 2008; and
THAT $120,000 of the 2008 Operating Surplus be transferred to the
Election Reserve Fund to provide for the 2010 Municipal Election; and.
THAT $100,000 of the 2008 Operating Surplus remain in the revenue fund
to fund the One Year Contract Position of Project Coordinator —
Accessibility Advisor in the Building Department Budget and other
expenses related to AODA (Accessibility for Ontarians with Disabilities
Acts) implementation; and - -
THAT $50,115 of the 2008 Operating Surplus be used to pay the Special
.Insurance Assessment Imposed by OMEX as identified In report CS09-
D01;and
THAT the balance. of the 2D08 Operating Surplus estimated in the amount
of $229,342'betransferred to the Allowance for Bad Debt Account
Reserve.
CARRIED
General Committee recommends:
THAT proposed revisions to the 2009 budget,. as presented by staff, be
approved.
CARRIED
3. Labour Costs for Capital Projects and Breakdown of the Leisure Services
Revenue (ADDED ITEM)
General Committee recommends:
THAT the Labour Costs for Capital Projects and Breakdown of the Leisure
Services revenue,.be received for information.
CARRIED
General Committee - April 7, 2009
SPGC Minutes 09-11 - 5
Special General Committee Budget Meeting Minutes No. 09-11
Tuesday, March 3, 2009
Page 5 of 5
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:03 p.m.
CARRIED
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 09-11 WAS
CONSIDERED AND APPROVED BY COUNCIL AT ITS MEETING HELD ON
TUESDAY, MARCH 24, 2009.
PHYLLIS M. MORRIS, MAYOR LUCILLE KING, TOWN CLERK
- 18 -
General Committee - April 7, 2009 GC Minutes 09-12 - 1
r�
AURORA.
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 09-12
ATTENDANCE
COMMITTEE MEMBERS
MEMBERS ABSENT
OTHER ATTENDEES
I CLOSED SESSION
Council Chambers
Aurora Town Hall
Tuesday, March 10, 2009
Councillor Gaertner in the Chair; Mayor Morris,
Councillors Buck, Gallo, Granger, MacEachern,
McRoberts and Wilson
Councillor Collins-Mrakas was absent.
Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Planning, Director of Public Works, Director of
Financial Services/ Treasurer, Parks Manager and
Council/Committee Secretary. .
Due to a procedural error, the Closed Session meeting did not convene at 6:00
p.m.
Councillor Gaertner called the, General Committee meeting to order at 7:09 p.m.
II DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
If/ APPROVAL OFAGENDA
General Committee recommends;
THAT. the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
Y Delegation (b) - Mr. Claudio Brutto
Re: Item 24 - PL09-001 - 2C Lands Secondary Plan Study
Terms of Reference/Financial Impact Analysis
v Delegation (c).-Ms Myriam Schut
Re: Item 16-.LS09-008-Tree Carving at 65 Spruce Street
CARRIED
General Committee - April 7, 2009,
GC Minutes 09-12 - 2
General Committee Minutes No. 09-12 .
Tuesday, March 10, 2009
Page 2 of 11
IV ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Report No. 09-06
Monday, February 9, 2009
General Committee Meeting Report No. 09.07 - Tuesday, February 17, 2009
General Committee recommends.,
THAT the Special General Committee Meeting minutes 09-06 dated
Monday, February 9, 2009 and the General Committee Meeting minutes
- 09-07 dated Tuesday, February 17, 2009 be adopted.
CARRIED
V OETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 4, 6, 11, 15, 16, 22, 24, 25, 27 and 30 were identified for discussion.
VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:'
THAT the following recommendations respecting_ the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same: .
1. TSAC09-02— Traffic Safety Advisory Committee Meeting Minutes
February'll,2009.
THAT the Traffic Safety Advisory Committee Meeting minutes from the
February 11, 2009 meeting be received and the recommendations
contained therein be.approved.
2. EDAC09.02 — Economic Development Advisory Committee Meeting Minutes
February 12, 2009
THAT the Economic Development Advisory Committee Meeting minutes
from the February 12, 2009 meeting be received and the
recommendations contained therein be approved.
-20-
General Committee - April 7, 2009
GC Minutes 09-12 - 3
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 3 of 11
3. LSAC09-02 — Leisure Services Advisory Committee Meeting Minutes
February 19, 2009
THAT the Leisure Services Advisory Committee Meeting minutes from the
February 19, 2009 meeting be received and the recommendations
contained therein be approved.
5. - Central York Fire Services - Joint Council Committee Meeting Minutes
December 2, 2008
THAT the Central York Fire Services - Joint Council Committee Meeting
.minutes from the December 2, 2008 meeting be received for information.
7. Memorandum from the Director of Leisure Services
Re: General Information — Park Furniture Costs
THAT the memorandum pertaining to park furniture costs be received for
information.
8. PW09.012 —Award of Bid PW2009.06—'For the Supply and Operation of
Street Sweepers -
THAT Bid PW2009-06 — For the Supply and Operation of Four or More
Contracted Street Sweepers, be awarded to A&G The Road Cleaners Ltd.
at the bid price of $33,000.00 (exclusive of CST) per year for three years
with the option to renew for an additional one year period; and.
THAT Council authorize the Mayor and Town Clerk to execute the Form of
Agreement between the Town of Aurora and the successful bidder, for the
supply and operation of street sweepers.
9.. PW09-013 — Award of Bid.PW2009-04 — For the Contracted Service of
Providing Emergency Drain and Plumbing Services
THAT Bid PW2009-04 For All Labour and Equipment Required for
Providing 24 Hour Emergency Drain Services, be awarded to Mi. Rooter
Plumbing for $61,425.00 (exclusive of GST) per year with the option to
renew for a further two one-year periods; and
THAT Council authorize the Mayor and Town Clerk to execute the
Contract Agreement between the Town of Aurora and the successful
bidder.
10. PW09-014 — Submission of Annual Drinking Water Quality Report
,
THAT Council receive report PW09-014 for information, on the mandated -
regulatory reporting of the Town's Drinking Water System, Schedule 22 —
Summary Report.
-27-
General Committee - April 7, 2009
GC Minutes 09-12 - 4
General Committee Minutes No. 09-12
Tuesday, March 10, 2D09
Page 4 of 11
12. PL09-028 - Application for Exemption from Part Lot Control
Alcorn Gate Home Builders Inc.
Plan 65M-4075, Lots 1, 23 119, 120 and 121 -
File D12-PLC-03.09
(Related File D12.00-1A) _
THAT Council approve the application for exemption from Part Lot Control
.made by Alcorn Gate Home Builders Inc. to divide Lots 1,2,119,120 and
121 Plan 65M-4075 into ten separate lots. and
THAT Council enact By-law 5117-09.D.
13. PL09.029 - Application for Site Plan Approval
Cherry Hill Park Developments Inc.
126 Don Hillock Drive
Lot 5, 65M-3974.
FileD11-o1-09 .
THAT subject to any issues or comments raised by Council, Site Plan
Application Dll-01-09 be approved to permit a multiunit industrial
building; and
THAT Council authorize the Mayor and Town Clerk to execute a Site Plan
Agreement between the Owner and the Town of Aurora.
14. PL09.030 - Application for Minor Site Plan Approval
Cir-Real Holdings Ltd.
100 Engelhard Drive
File D11-03-09 1 1 -
THAT report PL09-030, regarding a warehouse expansion at -100
Engelhard Drive, be received as information.
17. LS09-009 — Aurora Community Centre HVAC Automated Controls System
THAT Council award the contract for the supply and installation of an
HVAC Automated Controls System at the Aurora Community Centre- to
Johnson Controls in the amount of $58,625.00.
18. LS09-011 —.Hartwell Challenge at Aurora, Community Centre
THAT Council waive the parking lot and facility permitting fees to host the
2009 Hartwell Challenge.
19. FS09-006— Annual Debt Repayment Limits
THAT report FS09-006 be received.
20. FS09-011 - Council and Local Board Members Remuneration and Expenses
for 2008
THAT report FS09-011, Council and Local Board Members Remuneration
and Expenses for 2008, be received.
j1- .
General Committee - April 7, 2009
GC Minutes 09-12 - 5
General Committee Minutes No, 09.12
Tuesday, March 10, 2009
Page 5 of 11
21. ADM09-001 — Request for Proposal for a Review of the Corporate
Organization Structure of the Town of Aurora
THAT the Request for Proposal for Corporate Organization Structure
Review of the Town of Aurora, attached to report ADM09-001, be issued.
23. ADM09-002 — Offer to Purchase from 1769123 Ontario Inc.
Unopened Road Allowance Known as Park Street
THAT the Offer to Purchase Agreement be accepted and that staff be
authorized to take all necessary steps to give effect to the same, and
THAT Council enact at the next available Council meeting, lay -law 5119-
091 to close Park Street on Plan 231 and to declare as surplus and sell
Park Street, Part of Lots 3, 4, 5, 8, 9, 10 and 11, Part Reserve and Part of
Closed Centre Street on Plan 231, Town of Aurora at the next Council
meeting.
26. Correspondence from the Town of Markham
Re: Federal Tax Incentives for Heritage Properties
Landmarks Not Landfill Campaign — Heritage Canada (7.3, 16.11)
THAT Council receive the correspondence from the Town of Markham and
support therecommendations provided.
28. Correspondence from the Ministry of Community Safety and Correctional
Services
Re: Emergency Management Activities
THAT Council receive the correspondence for information.
29. Correspondence from the Association of Municipalities of Ontario
Re: AMO, Report to Members on January 2009 Board Meeting
THAT Council . receive the correspondence from the Association of
Municipalities of Ontario for information,
CARRIED
VII DELEGATIONS
(a) Mr. Jim Zacher
Re: Aurora Masters Lacrosse 2nd Annual DOVE 2009
Mr. Jim Zacher addressed General Committee to request support for a 37.hour
long charitable lacrosse event, in the form of providing facilities within the Aurora
Community. Centre free of charge, such as the auditorium and floor time. Mr.
Zacher advised that the proceeds raised would be in support of the Canadian
Centre for Abuse Awareness.
-23-
General Committee - April 7, 2009 GC Minutes 09-12 -.6
General Committee Minutes No. 09-12
Tuesday, March 10,2009
Page a of-1 l
General Committee recommends:
THAT the comments of the delegate be received for information. and
THAT the Town of Aurora offer the same support for the event as was
offered last year, and
THAT staff provide a memo for the next Council meeting outlining the
amount of the fees that would be waived.
CARRIED
(b) Mr. Claudio Brutto, Brutto Consulting -
Ro: Item 24 — PL09-D01 — 2C Lands Secondary Plan Study
Terms of Reference/Financial Impact Analysis
(Added Item)
Mr. Claudio Brutto addressed General Committee on behalf of his clients who
own 200 acres within the 2C lands. Mr. Brutto advised that he and his clients are
in support of the staff recommendations pertaining to Terms of Reference and a
Financial Impact Analysis, as well as the commercial industrial development near
Highway.404. Mr. Brutto suggested that there is an opportunity for several
millions more square feet of office and employment space available to the Town
within the area. Mr. Brutto advised that his clients are interested in proceeding
-
with the industrial employment lands first, once the secondary plan is completed
and the determination for best land uses has been finalized..
General Committee recommends:
.THAT the comments of the delegate be received and referred to item 24
on the agenda. -
CARRIED
General Committee recommends:
THAT item 24 - report PL09-001 — 2C Lands Secondary Plan Study Terms
of Reference/Financial Impact Analysis be brought forward for discussion.
CARRIED
24. PL09-001 — 2C Lands Secondary Plan Study Terms of Reference/
Financial Impact Analysis
General Committee recommends:
THAT Council receive report PL09-001, as a first step of the Financial
Analysis for the "2C Planning Area';, and .
THAT Council authorize staff to complete the "Terms of Reference" for the
comprehensive review and preparation of a Secondary Plan for the 2C
lands and that the completed Terms of Reference be presented to Council
at a subsequent meeting; and
-24-
General Committee - April 7, 2009 GC Minutes 09-12 - 7
General Committee Minutes No. 09.12
Tuesday, March 10, 2009
Page 7 of 11.
THAT the 2C Secondary Plan Terms of Reference include a more detailed
fiscal analysis, with the goal of advance of positive fiscal benefits to be
completed upon the Council selection of a preferred development option
for the 2C Planning area.
CARRIED
General Committee recommends:
THAT the. Procedural By-law be waived in order to allow Ms Myriam Schut
to address General Committee.
CARRIED
(c) Ms Myriam Schut
Re: Item 16 - LS09-008 —Tree Carving at 65 Spruce Street. .
(Added Item)
Ms Schut addressed General Committee to request that consideration be given
to the fact that the tree carving would speak to tourism development and create
curb appeal and great interest. Ms Schut also indicated that the concept would
preserve natural heritage, as the tree is over 100 years old.
General Committee recommends:
THAT the comments of the delegate be received.
General Committee recommends:
THAT item 16 - report .LS09-008 — Ms Myriam Schut and Mr. Colin
Partridge - Delegation regarding Tree Carving at 65 Spruce Street, Aurora
bebroughtforward for discussion.
CARRIED
16. LS09-008 — Ms Myriam Schut and Mr. Colin Partridge
Delegation re: Tree Carving at 65 Spruce Street, Aurora
General Committee recommends:
THAT Council not support the carving of trees on public property.
CaTT71W7
Vlll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
-25-
General Committee - April 7, 2009
GC Minutes 09-12 - 8
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 8 of 11 _
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
4. ARTS09.02 - Arts & Culture Advisory Committee Meeting Minutes
February 26, 2009
General Committee recommends:
(1) Correspondence from the Ministry of Citizenship and Immigration
Re: Newcomer Champion Awards
THAT it.be recommended to Council that the correspondence from.
the Ministry of Citizenship and Immigration regarding the
Newcomer Champion Awards be received for information.
(2) York Region Arts Council Meeting Schedule
THAT the verbal report of Jo-anne Spitzer regarding the -February
26, 2009 York Region Arts Council meeting be received; and
THAT thanks be extended to Jo-anne Spitzer for attending the
subject York Region Arts Council Meeting.
(3) Request for Arts and Culture Information
THAT this item be referred to the Chfef.Administrative Officer.
(4) _ Request for Information Related to Arts and Culture Awards
THAT this item be referred to the Chief Administrative Officer.
(5) Outreach to Arts and Culture Groups in the Town of Aurora
THAT this item be referred to the Chief Administrative Officer.
(6) Framework for Arts & Culture Agenda Items
THAT this item be deferred to the April 23, 2009 Arts and
Culture Mvisory.Commiftee meeting.
CARRIED
6. LS09.013 — Aurora Sports Dome
General Committee recommends:
THAT staff be directed to investigate.a tax exemption for property in
accordance with Section 110 of the Municipal Act; and
THAT report LS09.013 — Aurora Sports Dome be deferred and placed
on a future agenda when the Director of Leisure 'Services is in
attendance; and
THAT a memo be placed on the March 23, 2009 LeisureServices
Advisory Committee agenda indicating that the user fees for the
Aurora Sports Dome be excluded from the Pricing Policy process
until additional information is obtained from thee -Director of Financial
Services and the Town Solicitor
C/26IED
General Committee - April 7, 2009
GC Minutes 0942 - 9
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 9 of 11
11. PW09.016 — Cooperative Buyers Group Purchase order Renewals
General Committee recommends:
THAT Council receive this report for Information; and
THAT the Town issue a purchase order for Suncor Energy Products in the
amount of $170,000 for fuel supply in accordance with the Region of York
Public Tender CT-06-01; and
THAT the Town issue a purchase order for Floyd Preston Ltd. in the
amount of $150,000 for salt and winter aggregate supply in accordance
with the Region of York Public Tender CT-07-01; and
THAT funding for these services be approved in advance of the final 2009
budget.
CARRIED
15- LS09-004 — Domestic Pets in Municipal Facilities By-law
General Committee recommends:
THAT report LS09-004 — Domestic Pets in Municipal Facilities Sy -law be
deferred at the request of staff.
CARRIED
22. C09-003—Council Pending List
General Committee requested that the following -items be removed from the
Council Pending List: -
NB29 —pagel - -
NB50 — page 3
General Committee recommends:
THAT item NB54 on page 2 be removed from the Council Pending List.
CARRIED
General Committee recommends:
THAT item R1 onpage4 be removed from the Council Pending List,
CARRIED
General Committee recommends:
THAT item NB11 on page 1 be removed from the Council Pending List.
CARRIED
- 27 -
General Committee - April 7, 2009
GC Minutes 09-12 10
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 10 of 11
General Committee recommends:
THAT report C09-003 - Council Pending List be received as information.
CARRIED
25. Correspondence from Ballymore Development (Bathurst) Corp.
Re: Naming of Jaekel Park
General Committee recommends:
THAT the park within the Ballymore Flomes subdivision at the northeast
corner of Bloomington Road and Bathurst Street be named Martin Jaekel
Park.
CARRIED
27. - Correspondence from York Region
Re: Replacement of Municipal Representative for the Credit Valley
Toronto Region and Central Lake Ontario Region Source
- Protection Committee as Required by the Clean Water Act
General Committee recommends:
THAT the Town of Aurora endorse the appointment of Laura McDowell as
the Municipal representative for York Region and its constituent local
municipalities on the Credit Valley, Toronto Reglon and Central Lake
Ontario Region Source Protection Committee; and
THAT a copy of this resolution be forwarded to Barbara Bridle at the Region
of York Clerk's Office.
CARRIED
30. 'Correspondence from the City of Hamilton
Re: Bill 138 - Protection of Public Participation Act, 2008
General Committee recommends:
THAT the Council of the Town of Aurora support the efforts of MPP Andrea
Horwath with respect to the current Bill 138 — Protection of Public
Participation Act, 2008; and
THAT a copy of this resolution he forwarded to MPP Andrea Horvath.
CARRIED
-28-
General Committee - April 7, 2009
GC Minutes 09-12 - 11
General Committee Minutes No. 09-12
Tuesday, March 10, 2009
Page 11 of 11
X NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Wilson praised the Public Works department for the excellent service
in plowing the sidewalks during the recent snowfall.
Councillor Gallo advised that much debris is being created by the builders of the
new developments on John West Way just north of Town Hall. Councillor Gallo
thanked the Director of Corporate Services for ensuring that the matter has been
addressed via the By-law Services section and that monitoring of the site will
continue. -
Mayor Morris requested a copy of the site plan agreement for the new
developments on John West Way, just north of Town Hall.
Councillor Buck raised a concern regarding service levels within the Parks
department. Councillor MacEachern then asked the Parks Manager whether
service levels will be maintained within the Parks department, considering that
the request for additional staff was not approved during the budget process, to
which the Parks Manager replied that service levels will be maintained but an
increase in service levels would be a challenge to achieve.
Mayor Morris advised that the George St. Kitts band will be playing at the Aurora
Seniors' Centre on Sunday, March 22, 2009 at 2:00 p.m. and that tickets are
available for $15 each.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:36 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 09-12 WAS CONSIDERED
AND APPROVED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 24,
2009, WITH THE EXCEPTION OF ITEM 30 WHICH WAS DISCUSSED SEPARATELY
AND APPROVED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR
LUCILLE KING, TOWN CLERK
-29-
General Committee - April 7, 2009
ITEM# 9-1
�� TOWN OF AURORA
AUYWRA GENERAL COMMITTEE. No. AAC09-03
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from March 4, 2009
DATE: April7, 2009
RECOMMENDATIONS
Accessibility Advisory Committee Meeting Minutes 09-02
February 4, 2009
THAT the minutes of the Accessibility Advisory Committee meeting 09-02 of February 4,
2009 be adopted.
. DELEGATIONS
(a) Mr. Chris Alexander, Manager of By-law Services.
Re: Final Proposed Transportation Accessibility Standard
THAT the delegation by Chris Alexander, Manager of By-law Services regarding the
Final Proposed Transportation Accessibility Standard be received.
1. Verbal Presentation - AODA Regulations and Update; and
Handout Re: Item #1 —"About the Accessibility for, Ontarians with Disabilities
Act, 2005 (AODA)" Booklet; and
(added item)
Handout Re: Item #1 -- the Ontario Regulation 430/07, Accessibility for
Ontarians with Disabilities Act, 2005; and
(added item)
Handout Re: Item #1 Accessibility for Ontarians with Disabilities Act 2005,
Exemption from Reporting Requirements; and
(added item)
Handout Re: Item #1 Initial Proposed Standard for Accessible .lnformation and
Communication; and
(added item)
Handout Re: Item#1 Initial Proposed Employment Accessibility Standard
(added item)
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General Committee - April 7, 2009 ITEM # 1-2
April 7, 2009 - 2 - Report No. AAC09-03
THAT the Accessibility for Ontarians with Disabilities Act Regulations written material and
booklet entitled "About the Accessibility for Ontarians with Disabilities Act, 2005 (AODA)"
be received for information.
2. PowerPoint Presentation for the Aurora Chamber of Commerce
THAT the verbal update from staff regarding the PowerPoint presentation for the Aurora
Chamber of Commerce be received; and
THAT staff be requested to forward the PowerPoint presentation to Accessibility Advisory
Committee members for review and update; and
THAT this matter be brought back to the April 1, 20,09 Accessibility Advisory Committee for
further consideration.
3. Kawartha Lakes Accessibility Plan 2008 and Details on.the
Annual Accessibility Awareness Program
THAT the Kawartha Lakes Accessibility. Plan 2008 and details on the Annual Accessibility .
Awareness Program be received and the matter be deferred to the April 1, 2009
Accessibility Advisory Committee'meeting and/or until such time as Catherine Couchman is
in attendance; and
THAT. Committee members be requested to retain the background agenda material
provided at this meeting for this item and bring it with them when this matter is next on the
agenda.
4. Review of Site Plan Application from Trenti Estates Inc.
Block 182, 65M-3658 and Block 147 65M=3678
Southeast Corner of Bayview Avenue and Borealis Avenue
File: D11-04-09
THAT the Site Plan Application from Trenti Estates Inc. for the property located at Block
182, 65M-3658 and Block 147 65M-3678, Southeast Corner of Bayview Avenue and
Borealis Avenue be received for information; and
THAT the Accessibility Advisory Committee advise Council that the committee has no
issues with the Site Plan Application.
5. Employment Accessibility Standard
THAT the information regarding the proposed Employment Accessibility Standard be
received for information.
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General Committee - April 7, Zoos ITEM # - 3
April 7, 2009 - 3 - Report No. AAC09-03
6. Correspondence from AODA Alliance
Re: Sign Up for Disability Accessibility Updates
THAT the correspondence from the AODA Alliance regarding Sign Up for Disability
Accessibility Updates be received for information.
7. Pending Items List— Accessibility Advisory Committee; and
E-Mail Update Re: Item 7, Pending Items List item # 41 — Update on Full
Service Gas Station
(added item)
THAT the Accessibility Advisory Committee recommend to Council that the .following
Pending List items be updated:
Item #38 — Council have approved the hiring of a full-time staff member to put together:a
Customer Service Policy.
Item #41 — Complete. The Accessibility Advisory Committee received the e-mail from
Thom Van at this meeting providing an update regarding the Full Service Gas Station at
Yonge and Edward Street,. This information is to be posted on the Town website.
Item #44 Staff were requested to.contact the Region of York with respect to their policy
on standards for the installation of audible traffic signals
Item #46a — Complete.
Item #46b - Complete.
Item #48 — Complete..
Item #49 - Letter has been sent to the Aurora Chamber of Commerce..Slide show has
been located.
Item #50 — This will fall into play with the Accessibility Customer Service Plan by January
10, 2000.
Item #51 — Complete.
Item 953 —There was a sign at the front entrance of the Town Hall that had been removed.
The sign will be replaced and another sign will be erected to indicate barrier -free entry
access,
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General Committee - April 7y 2O09 ITEM #
April 7, 2009 -4- Report No. AAC09-03
8. Extract from February 10, 2009 Council Meeting
Re: January 14, 2009 Accessibility Advisory Committee Meeting Minutes
THAT the February 10, 2009 Council Extract regarding the January 14, 2009 Accessibility
Advisory Committee Meeting Minutes be received as information.
9. Extract from February 24, 2009 Council Meeting
Re: February 4, 2009 Accessibility Advisory Committee Meeting Minutes
THAT the February 24, 2009 Council Extract regarding the February 4, 2009
Accessibility Advisory Committee Meeting Minutes item with respect to the Full Service
Gas Station Petition be received as information.
10. Correspondence from the Accessibility Directorate of Ontario —
Extended Deadline for Public Review of the Initial Proposed Employment
Accessibility Standard
THAT the correspondence from the Accessibility Directorate of Ontario regarding the
Extended Deadline for Public Review of the Initial Proposed Employment Accessibility
Standard be received'as information.
ATTACHMENTS
Attachment #1— AccessibilityAd.visory Committee Minutes of March 4, 2009 ,
Prepared by. Carol Clark, Council/Committee Secretary, ext. 4227
On behalf of the Accessibility Advisory Committee
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General Committee - April 7, 2009
STEM # - 5
Aui;z_oxA
COMMITTEE MINUTES
MEETING NO. 09-03
Committee: Accessibility Advisory Committee
Date: Wednesday, March 4, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Ann Boden — Chair, Councillor Bob McRoberts - Co -Chair,
John Lenchak and Tim Savage
Absent:
Catherine Couchman
Other Attendees: Chris Alexander, Manager of By-law Services, Thom Van -
Senior Building Inspector and Elma Stevenson, Committee
Secretary .
Ann Boden called the meeting to order at 7:02 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the content of the agenda as circulated by the Corporate Services `
Department be approved with the following additional items:
New Item #10 — Correspondence from the 'Accessibility Directorate of
Ontario — Extended Deadline for.Public Review of the Initial Proposed
Employment Accessibility Standard;
Handout Re: Item #1 — "About the Accessibility for Ontarians with
Disabilities Act, 2005 (AODA)" Booklet,
Handout Re: Item #1 the Ontario. Regulation 430/07, Accessibility for
Ontarians with Disabilities Act, 2005
- 34
General Committee - April 7, 2009
ITEM
Accessibility Advisory Committee Minutes No. 09 03 Page 2 of 7
Wednesday, March 4, 2009
Handout Re: Item #1 Accessibility for Ontarians with Disabilities Act 2005,
Exemption from Reporting Requirements
Handout Re: Item #1 Initial Proposed Standard for Accessible Information
and Communication
Handout Re: Item #1 Initial Proposed Employment Accessibility Standard
E-Mail Update Re: Item 7, Pending Items List _ Item # 41 — Update on Full
Service Gas Station
CARRIED
ADOPTION OF MINUTES
Accessibility Advisory Committee Meeting Minutes 09-02
February 4, 2009
Moved by Councillor McRoberts Seconded by Tim Savage
THAT the minutes of the Accessibility Advisory Committee meeting 09-62
of February 4, 2009 be adopted.
CARRIED
DELEGATIONS
(a) Mr. Chris Alexander; Manager of By-law Services
Re: Final Proposed Transportation Accessibility Standard
Chris Alexander, Manager of By-law Services. provided an overview of the "Final
Proposed Transportation Accessibility. Standard". This standard has been
established as a requirement under the Accessibility for Ontarians with
Disabilities Act, 2005 (AODA) to establish a process to develop and implement all
accessibility standards necessary to achieve the purposes of the AODA. The
committee was informed that this proposed accessibility. standard specifies long-
term objectives and technical requirements to prevent and remove barriers to
persons with disabilities in the use of passenger transportation services in
Ontario by January 1, 2025. The standard that applies to the.Town of Aurora By-
law Department is 'Booked. Vehicle Services", including taxis, limousines, shuttle
vehicles or buses, tour buses and community service transportation vehicles.
=35-
General Committee - April 7, 2009 ITEM
Accessibility Advisory Committee Minutes No. 09-03 Page 3 of 7
Wednesday, March 4, 2009
Moved by Tim Savage
Seconded by Councillor McRoberts
THAT the delegation by Chris Alexander; Manager of Bylaw. Services
regarding the Final Proposed Transportation Accessibility Standard be
received.
CARRIED
MATTERS FOR CONSIDERATION
1. Verbal Presentation - AODA Regulations and Update; and
Handout Re: Item' #1 — "About the Accessibility for Ontarians with
Disabilities Act, 2005 (AODA)" Booklet; and
(added item)
Handout Re: Item #1 the Ontario Regulation 430/07, Accessibility for
Ontarians with Disabilities Act, 2005; and
(added item)
Handout Re: Item #1 Accessibility for Ontarians with Disabilities Act 2005,
Exemption.from Reporting Requirements; and
(added item)
Handout Re: Item`#1 Initial Proposed Standard for Accessible Information
and Communication; and
(added item)
Handout Re: Item #1 Initial Proposed Employment Accessibility Standard
(added item)
Moved by John Lenchak Seconded by Tim Savage.
THAT the Accessibility. for Ontarians with Disabilities Act Regulations
written material and booklet entitled "About the Accessibility for Ontarians
with Disabilities Act, 2005 (AODA)" be received for information.
CARRIED
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General Committee - April 7, 2009 ITEM #
i
i
Accessibility Advisory Committee, Minutes No. 09-03 Page 4 of 7
Wednesday, March 4; 2009
2. PowerPoint Presentation for the Aurora Chamber of Commerce
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the verbal update from staff regarding the PowerPoint presentation
for the Aurora Chamber of Commerce be received; and
THAT staff ..be " requested to, forward the PowerPoint presentation to
Accessibility Advisory Committee members for review and update; and
THAT this matter be brought back to" the April 1, 2009 Accessibility
Advisory Committee for further consideration.
CARRIED
3. Kawartha Lakes Accessibility.Plan _2008 and Details on the
Annual Accessibility Awareness Program
Moved by Tim Savage. Seconded by Councillor McRoberts
THAT the Kawartha Lakes Accessibility Plan 2008 and details on the.
Annual Accessibility Awareness Program be received and the matter be
deferred to the April 1, 2009 Accessibility Advisory Committee meeting
and/or until such time as Catherine Couchman is in attendance; and .
THAT Committee members be requested to retain the background agenda
material provided at this meeting for this item and bring it with them when
this matter is next on the agenda.
CARRIED
4. Review of Site Plan Application from Trenti Estates Inc.
Block 182, 65M-3658 and Block 147 65M-3678
Southeast Corner of Bayview Avenue and Borealis Avenue
File: Dll-04-09
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the Site Plan Application from Trenti Estates Inc. for the property
located at Block 182, 65M-3658 and Block 147 65M-3678, Southeast
Corner of Bayview Avenue and Borealis Avenue be received for
information; and
- 37 -
General Committee April 7, 2009
ITEM # 1. 9
-71
Accessibility Advisory Committee Minutes, No. 09-03 Page 5 of 7
Wednesday, March 4, 2009
THAT the Accessibility .Advisory Committee advise Council that the
committee has no issues. with the Site Plan Application.
CARRIED
5. Employment Accessibility Standard
j
j Moved by Tim Savage Seconded by Councillor McRoberts
THAT the information regarding the proposed Employment Accessibility
Standard be received for information.
CARRIED
OTHER BUSINESS'
6. Correspondence from AODA Alliance
Re: Sign Up for Disability Accessibility Updates
I Moved by Tim Savage Seconded by Councillor McRoberts
THAT the correspondence from the AODA Alliance regarding Sign Up for
I Disability Accessibility Updates be received for information.
CARRIED
7. Pending Items List — Accessibility Advisory Committee; and
E-Mail Update Re: Item 7, Pending Items List item# 41 - Update on Full
Service Gas Station
(added item)
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the Accessibility Advisory Committee: recommend to Council that
the following Pending List items be updated:
Item #38 — Council have approved the hiring of a full-time staff member
to put together a Customer Service Policy.
Item #41 — Complete. The Accessibility Advisory Committee received
the e-mail from Thom Van at this meeting providing an
update regarding the Full Service Gas Station at Yonge and
Edward Street. This information is to be posted on the Town
website.
38
General Committee - April f, 2009
/TEM# 1-10
Accessibility Advisory Committee Minutes No. 09-03 Page 6.of 7
Wednesday, March 4, 2009
Item #44 — Staff were requested to contact the Region of York with
respect to their policy on standards for the installation of
audible traffic signals
Item #46a — Complete.
Item 946b — Complete.
Item #48 — Complete.
Item #49 — Letter has been sent to the Aurora Chamber of Commerce.
Slide show has been located.
Item #50 — This will fall into play with the Accessibility Customer Service
Plan by January 10, 2009.
Item #51 — Complete.
Item #53 — There was a signat the front entrance of the Town Hall that
had been removed. The sign will be replaced and another
sign will be erected to indicate barrier -free entry access.
CARRIED
8. Extract from February 10, 2009 Council Meeting
Re: January 14, 2009 Accessibility Advisory Committee Meeting Minutes
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the February 10,. 2009 Council Extract regarding the.January 14,
2009 Accessibility Advisory Committee Meeting Minutes be received,
as information.
CARRIED
9. Extract from February 24, 2009 Council Meeting
Re: February.4, 2009 Accessibility Advisory Committee Meeting Minutes
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the February, 24, 2009 Council Extract regarding the February 4,
2009 Accessibility Advisory Committee Meeting Minutes item with respect
to the Full Service Gas Station Petition be received as information.
CARRIED
- 39
General Committee - April 7, 2009 ITEM #
Accessibility Advisory Committee Minutes No, 09-03 Page 7 of 7
Wednesday, March 4, 2009
10. Correspondence from the Accessibility Directorate of Ontario —
Extended Deadline for Public Review of the Initial Proposed Employment
Accessibility Standard
Moved by Councillor McRoberts SecondedbyJohn Lenchak
THAT the correspondence from the Accessibility Directorate of Ontario
regarding the Extended Deadline for Public Review of the .Initial
Proposed Employment Accessibility Standard be received as information.
CARRIED
OTHER BUSINESS
None
ADJOURNMENT
Moved by Tim Savage
THAT the meeting be adjourned at 8:20 p.m..
CARRIED
Ann Boden, Chair
Accessibility Advisory Committee
- 40
General Committee - April 7, 2009 ITEM #
TOWN OF AURORA
AURORA GENERAL COMMITTEE No. TSAC09-03
SUBJECT: Traffic Safety Advisory Committee -Recommendation Summary from
March 11, 2009
FROM: Traffic Safety Advisory Committee
DATE: April 7, 2009
RECOMMENDATIONS
Traffic Safety Advisory Committee Meeting
Record No.. 09-02, dated Wednesday, February 11, 2009
THAT the Traffic Safety Advisory Committee minutes 0.9-02, dated Wednesday, February
11, 2009 be adopted.
DELEGATIONS
(a) Mr. Joel Maxwell, Resident
Re: Batson Drive
THAT the comments from the delegate be received and item 3 regarding Batson Drive —
Speeding and Safety Concerns be brought forward for discussion.
(b) Ms Tania Edwards, Resident
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle
Recommendations of Study
(c) Ms Diane Silverio, Resident
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle
Recommendations of Study
The delegate was not present at the meeting.
(d) Mr. John Jones, Resident
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle
Recommendations of Study
THAT the comments of the delegates be received and that item 2, report TSAC09-004 --
Traffic Study on Pinnacle Trail -- Recommendations of Study be brought forward for
discussion.
-41-
General Committee - April 7, 2009 ITEM #
April 7, 2009 - 2 - Report No. TSAC09-03
1. Selection of Chair and Vice -Chair
THAT the appointment of a Chair and Vice -Chair of the Traffic Safety Advisory Committee
be deferred to a future meeting where all members are in attendance.
2. TSAC09-004 -Traffic Safety Study on Pinnacle Trail - Recommendations
of Study
THAT the Traffic Safety Advisory Committee recommend to Council to adopt and
implement the recommendations provided in the ITRANS report regarding the Traffic
Safety Study on Pinnacle Trail.
3. Batson Drive - Speeding and Safety Concerns
THAT the Traffic Safety Advisory Committee recommend to Council that based on the
results of the traffic and speed data that no further action be taken at this time; and
THAT parking prohibitions on. the north side of Batson Drive be extended to a point 15
metres west of Old Yonge Street, and
THAT the necessary by-law be introduced to implement the above recommendation, and
THAT a letter be sent to all affected residents with the Traffic Safety Advisory
Committee's recommendations.
4. York Region Response to Leff Turn Concerns at St. John's Sideroad
and Old Yonge Street intersection -
THAT the Traffic Safety Advisory Committee recommend to Council that the item be
referred to staff to bring back a report which will include accident information of the area;
and '
THAT staff survey the residents of the area and determine the affected areas; and
THAT staff consider turning restrictions at peak hours only.
5. Traffic Safety Advisory Committee Pending List
THAT the Traffic Safety Advisory Committee pending list be received for information.
-42-
General Committee - April 7. 2009
ITEM# 2-3
April 7, 2009 - 3 - Report No. TSAC09-03
6. Extract from Council Meeting, February 10, 2009
Re: Traffic Safety Advisory Committee Minutes, January 14, 2009
THAT the extract from the February 10, 2009 Council meeting, regarding Traffic Safety
Advisory Committee Minutes, January 14, 2009 be received for information.
7. Re: Traffic Safety Advisory Committee Meeting
Wednesday, April 8, 2009
(added item)
THAT the April 8, 2009 Traffic Safety Advisory Committee Meeting be moved to
Wednesday, April 15, 2009.
ATTACHMENTS
Attachment.#1 —Traffic Safety Advisory Committee Minutes of March 11, 2009
Prepared by: Carol Clark, Council/Committee Secretary ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Traffic Safety Advisory Committee
-43-
General Committee - April 7, 2009
ITEM # 2-4
Committee:
Date:
Time and Location
Committee Members:
AURORA
COMMITTEE MINUTES
MEETING NO. 09-03
Traffic Safety Advisory. Committee
Wednesday, March 11, 2009
7:00 p.m., Council Chambers
Mike Walters, Vice -Chair, Councillor Granger (arrived at 7:48
p.m.), Rino Roncadin, Dave Watson.and Carmen Zambri
Absent: Councillor Gallo and Brett Cole
`Other Attendees:. Jamal Massadeh, TrafficfTransportation Analyst, Chris
Alexander, Manager of By-law Services, Constable Terry
White, Cyndy Skillins, PACT and Cindy Janzen, Manager of
Legislative Services/Deputy Clerk
Mike Walters, Vice -Chair called the meeting to order at 7:30 p.m
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act
APPROVAL OF AGENDA
Moved by Carmen Zambri, Seconded by Dave Watson
THAT the agenda as circulated by the Corporate Services Department be
approved with the following additions: "
"Delegation (a) Mr. Joel Maxwell
Re: Batson Drive
• Delegation (b) Ms Tania Edwards
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle Trail -
Recommendations of Study
• Delegation (c) Ms Diane Silverio
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle Trail -
Recommendations. of Study
-44-
General Committee - April 7, 2009
ITEM
Traffic Safety Advisory Committee Meeting No. 09-03
Wednesday, March 11, 2009
Page 2 of 6
Delegation (d) Mr. John Jones
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle Trail -
Recommendations of Study
• . New Item # 7, Re: Traffic Safety Advisory Committee Meeting _
Wednesday, April 8, 2009
CARRIED
ADOPTION OF MINUTES
Traffic Safety Advisory Committee Meeting
Record No. 09-02, dated Wednesday, February 11, 2009
Moved by Rino Roncadin Seconded by Dave Watson
THAT the Traffic Safety Advisory Committee minutes 09-02, dated
Wednesday, February, 11, 2009 be adopted.:
CARRIED
DELEGATIONS
(a) Mr. Joel Maxwell; Resident
Re: Batson Drive
Mr.. Joel Maxwell advised that he and his neighbours are not in favour of the
proposed parking restrictions for the north side of Batson Drive . and requested
increased By-law enforcement as an alternative.
Moved by Carmen Zambri
Seconded by Rino Roncadin
THAT the comments from the delegate be received and item 3 regarding
Batson Drive -- Speeding. and Safety Concerns be brought forward for
discussion.
CARRIED
3. Batson Drive- Speeding and Safety Concerns
Moved by Rine Roncadin Seconded by pave Watson
THAT the Traffic Safety Advisory Committee recommend to Council that
based on the results of the traffic and speed data that no further action
be taken at this time; and
-45-
General Committee - April 7, 2009 ITEM # 2 - 6
Traffic Safety Advisory Committee Meeting No. 09-03
Wednesday, March 11, 2009
Page 3 of 6
THAT parking. prohibitions on the north side of Batson Drive be
extended to a point 15 metres west of Old Yonge Street, and
THAT the necessary by-law be introduced to implement the above
recommendation, and
THAT a letter be sent to all affected residents with the Traffic Safety
Advisory Committee's recommendations.
CARRIED
(b) Ms Tama Edwards, Resident
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle
Recommendations of Study
Ms Tania Edwards addressed the -Committee to advise that she is in support of the
recommendations provided by (TRANS.
(c) Ms Diane Silverio, Resident
Re: Item 2 - TSAC09-004 - Traffic Safety Study on Pinnacle
Recommendation's of Study
The delegate was not present at the meeting.
(d) Mr. John Jones, Resident
Re: Item 2 TSAC09-004 - Traffic Safety Study on Pinnacle .
Recommendations of Study
Mr. John Jones advised that Ms Diane Silverio was not present at the meeting due
to an emergency family situation, however, had provided him with information
outlining her support of the proposed on -street parking on the east side of, Pinnacle
Trail, the clarification of property lines for houses at 36, 46 and 56 Pinnacle Trail and
the removal of the trees by the residents on the west.side of Pinnacle Trail. Mr.
Jones advised that he is in favour of reinstating the parking on the east side of
Pinnacle Trail as well.
Councillor Granger arrived at 7:48 p.m.
Moved by Carmen Zambri
Seconded by Rine Roncadin
THAT the comments of the delegates be received and that item 2, report
TSAC09-0.04 -Traffic Study on Pinnacle Trail Recommendations of
Study be brought forward for discussion.
CARRIED
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General Committee April 7, 2009 ITEM # 2 7
Traffic Safety Advisory Committee Meeting No. 09-03
Wednesday, March 11, 2009
Page 4 of 6
2. TSAC09-0Q4 - Traffic Safety Study on Pinnacle Trail- Recommendationsof Study
Moved by Councillor Granger Seconded by Carmen Zambri
THAT the Traffic Safety Advisory Committee recommend. to Council to
adopt and implement the recommendations provided in the ITRANS report
regarding the Traffic Safety Study on Pinnacle Trail.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
1. Selection of Chair and Vice -Chair
Moved by Councillor Granger Seconded by Dave Watson
THAT the appointment of a Chair and Vice -Chair of the Traffic Safety
Advisory Committee be deferred to a future meeting .where all members
are in attendance.
CARRIED
MATTERS FOR CONSIDERATION
4. York Region Response to Left Turn Concerns at St. John's Sideroad
and Old Yonge Street intersection
Moved by Rino Roncadin Seconded by Councillor Granger
THAT the Traffic Safety Advisory Committee recommend to Council that
the item be referred to staff to bring back a report which will include
accident information of the area; and
THAT staff survey the residents of the area and determine the affected
areas; and
THAT staff consider turning restrictions at peak hours only.
CARRIED
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General Committee - April 7, 2009
ITEM #
Traffic Safety Advisory Committee Meeting No. 09-03
Wednesday, March 11, 2009
Page 5 of 6
INFORMATIONAL ITEMS
S. Traffic Safety Advisory Committee Pending List
Moved by Rine Roncadln
Seconded by Dave Watson
THAT the Traffic Safety. Advisory Committee pending list be received for
information.
.CARRIED
6. Extract from Council Meeting, February 10, 2009 .
Re: Traffic Safety Advisory Committee Minutes, January 14, 2009 .
Moved by Councillor Granger Seconded by Carmen.Zambri
THAT the extract from the February 10, 2009 Council meeting, regarding
Traffic Safety Advisory Committee Minutes, January 14, 2009 be received
for information.
CARRIED
7. Re: Traffic Safety Advisory Committee.Meeting
Wednesday, April 8, 2009
(added item)
Moved by Rino Roncadin
NEW BUSINESS
Seconded by CounciporGranger
THAT the April 8, 2009 Traffic Safety Advisory Committee Meeting
be moved to Wednesday, April 15, 2009.
CARRIED
Councillor Granger enquired about the GO train parking around Town Park and Chris
Alexander advised that no new complaints regarding parking concerns in this area have
been received.
Cyndy Skillins advised that the koadWatch launch will take place the week of May 10,
2009, possibly on Thursday, May 14, 2009 during Police Week.
Councillor Granger enquired about filling the vacancy for the Traffic Safety Advisory
Committee and whether it has been advertised. Cindy Janzen advised that she will
i
follow up with the Clerk in this. regard.
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General Committee - April 75 2009
Traffic Safety Advisory Committee Meeting No. 09-03
Wednesday, March 11, 2009
Page 6 of 6
ADJOURNMENT
Moved by Dave Watson
THAT the meeting adjourn at 8:34 p.m.
CARRIED
Mike Walters, Vice -Chair
Traffic Safety Advisory Committee
ITEM
-49-
General Committee - April 7, 2009
ITEM# s-y
/--_-S� TOWN OF AURORA
A"PRA GENERAL COMMITTEE No. LSAC09-03
SUBJECT: Leisure Services Advisory Committee - Recommendation Summary
from March 23, 2009
FROM: Leisure Services Advisory Committee
DATE: April T, 2009
RECOMMENDATIONS
ADOPTION OF MINUTES
THAT the Leisure Services Advisory Committee Minutes No. 09-02 dated February 19,
2009 be adopted, subject to the name of the plan in Item #3 being changed to read 'Parks
and Recreation Master Plan.
DELEGATION
(a) Mr. Klaus Wehrenberg, Chair of the Trails Sub -Committee
Re: Master Plan, Sub -Committee Minutes and Update on Trails Master Plan
THAT the delegation of Mr.. Klaus Wehrenberg, Chair of the Trails Sub -Committee be
received for information; and
THAT the Trails Sub -Committee Minutes and recommendations be moved towards the
beginning of the Leisure Services Advisory Committee agenda and the Sub -Committee
recommendations be included in the Leisure Services Advisory Committee agenda; and
THAT it be recommended to Council that a special Leisure Services Advisory Committee
meeting be held to consider the Trails Master Plan core document.
MATTERS ARISING FROM PREVIOUS MINUTES
Correspondence from Ms Yvonne Cattrall, Head Coach
Aurora Selkies Swim Club
Re: Request for Deferral of Pool Allocation Policy, March 23, 2009
THAT the correspondence from Ms Yvonne Cattrall, Head Coach of Aurora Selkies Swim
Club regarding a request for deferral of Pool Allocation Policy be received.
- 50 -
General Committee - April 7, 2009 ITEM # 3 - 2
7, 2009 - 2 - Report No. LSAC09-03
2. LS09-010 - Pool Allocation Policy
THAT it be recommended to Council that the matter of the Pool Allocation Policy be
deferred to the April 16, 2009 Leisure Services Advisory Committee Meeting; and
THAT the Director of Leisure Services be requested to provide the following information to
the April 16, 2009 Leisure Services Advisory Committee Meeting:
➢ The status of each swim club with Swim Ontario; and
➢ A brief description of the Swim Ontario standards; and
THAT the Director of Leisure Services be requested to contact the three swim clubs to
solicit their input on the proposed Pool Allocation Policy prior to the April 16, 2009 Leisure
Services Advisory Committee Meeting.
3. Parks and Recreation Master Plan
Implementing the Plan Recommendations
THAT the Parks and Recreation Master Plan "Implementing the Plan Recommendations"
document be received as information.
4. Approval of the Parks and Recreation Master Plan
THAT the Parks and Recreation Master Plan be received as a draft document; and
THAT it be recommended to Council that a Working Group be established with the
following representatives of the Leisure Services Advisory Committee: Councillor Evelina
MacEachern, Jag Parhar, Carol Walthers and Kenneth Whitehurst to ,prepare
recommendations to be brought back to the Leisure Services Advisory Committee with
respect to the draft Parks and Recreation Master Plan,
5. Price Comparison Chart
THAT the Price Comparison Chart be received for information; and
THAT it be recommended to Council that no user fee is to be charged at a level that goes
beyond 100% of the direct and indirect costs to provide the service; and
-51-
General Committee -April 7, 2009
ITEM # 3-3
April 7, 2009 - 3 - Report No. LSAC09-03
THAT it be recommended to Council that all bail and soccer price increases are not to go
beyond either the municipal average of comparative municipalities (as reflected on Page
141 of the Agenda) or the Pricing Policy cost recovery recommendation of 30%; and
THAT the Ice and Pool fees be set based on a market comparison method analysis of area
municipalities as utilized on page 141 of the Agenda; and
THAT the Director of Leisure Services be requested to provide recommendations to
Leisure Services Advisory Committee as to how the increases will be phased in. .
6. Approval of Pricing Policy
THAT the Pricing Policy report be received as information.
INFORMATIONAL ITEMS
Memorandum from Mayor Phyllis Morris, Re: "Year of Business Initiative"
THAT the memorandum from Mayor Phyllis Morris regarding 2009 being proclaimed as the.
Year of Business Initiative in Aurora be received as information.
8. Canada Day Parade Sub -Committee Minutes, February 26, 2009
THAT the February 26, 2009 Canada Day Parade Sub -Committee minutes be received as
information.
9. Trails Sub -Committee Minutes, Meeting No. 09-01, February 13, 2009
THATthe Minutes of the Trails Sub -Committee meeting No. 09-01 held February 13, 2009
be received for information; and
THAT it be recommended to Council that the following recommendations be approved:
THAT the Leisure Services Advisory Committee recommend a permanent right-of-
way be obtained through the Jack Woods property; and
THAT any recommendations from the Trails Sub -Committee that are amended or
re-evaluated be referred back to the Trails Sub -Committee for their consideration.
- 52 -
General Committee - April 7, 2009
ITEM # s-a
April 7, 2009 - 4 - Report No. LSAC09-03
10. Trails Sub -Committee Minutes, Meeting No. 09-02, February 26, 2009
THATthe Minutes of the Trails Sub -Committee Meeting No, 09-02 held February 26, 2009
be received for information; and
THAT Staff be directed to complete the following recommendations — item 1 (a) and (b)
were previously approved by Council:
1. (a)THAT Mr. Tree, Manager of Parks outline to the Trails Sub -Committee the process
used by the Town for Capital Project funding approval; and
(b)THAT the Legal Department provide an up -date on the status of land dedications for
recreational purposes by the Magna Group of land owners as a result of development
applications under the Official Plan and any related OMB decisions; and
2. THAT the Leisure Services Advisory Committee recommends to Council that all of the
information concerning grade separated trails crossings that are being contemplated
by the Trails Sub -Committee associated with the St. John's Sideroad/Leslie Street
Corridor be forwarded to the appropriate Town or Region of York staff for their
comments and inclusion in the redesign of these roads; and
THAT separated multi -use bike routes be set further into the boulevard and separated
from the curb by a grass strip and that St. John's Sideroad, Bayview Avenue and
Leslie Street reconstruction projects respect that standard and include physically
separated multi -use trails; and
4. THAT the Leisure Services Advisory Committee recommend to Council that Leisure
Services staff comments with respect to the rezoning and site plan applications for
the former Richardson property as identified in item 7 of these minutes request the
conveyance of a 6-meter easement tofacilitate the future trail as contemplated on the
revised Trails Master Plan.
11. Leisure Services Advisory Committee Pending List
THAT it be recommended to Council that the Leisure Services Advisory Committee
Pending List be received and the following items be updated:
Item #LSAC1 - Remove;
Item #LSAC35 — Remove;
Item #LSAC51 — Remove;
-53-
General Committee - April 7, 2009
ITEM #
April 7, 2009 - 5 - Report No.. LSAC09-03
Item #LSAC53
— Remove;
Item #LSAC55
— Remove;
Item #LASC56
— Remove;
Item #LSAC57
— Remove;
Item #LSAC64
— Remove;
Item #LSAC65
— Remove;
Item #LSAC66
— Remove;
Item #I_ASC67
— Remove;
Item #LSAC68
— Remove.
12. Extract from February 10, 2009 Council Meeting
Re: January 22, 2009 Leisure Services Advisory Committee
Meeting Minutes
THAT the extract from the February 10, 2009 Council meeting regarding the approval of
the January 22, 2009 Leisure Services Advisory Committee meeting minutes be received
as information.
13. Aurora Community Arboretum — 2009 Arboretum Events
THAT it be recommended to Council that the Aurora Community Arboretum —2009
Arboretum Events be received and referred to the Communications Department for the
events to be advertised as the dates occur; and
THAT if possible the events be placed on the Town's website.
-54-
General Committee - April 75 2009
ITEM # s s
1 7, 2009
ATTACHMENTS
M
No. LSAC09-03
Attachment #1— Leisure Services Advisory Committee Minutes of March 23, 2009
Prepared by: Cindy Janzen, Managerof Legislative Services/Deputy Clerk ext. 4217
Cindy Janzen
Manager of Legislative Services/Deputy Clerk
On behalf of the Leisure Services Advisory Committee
-55-
General Committee - April 7, 2009
ITEM # s-7
Auii�oizA
COMMITTEE MINUTES
MEETING NO. 09-03
Committee: Leisure Services Advisory Committee
Date: Monday, March 23, 2009
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Evelina MacEachem, Chair, Councillor Granger,
Vice -Chair, Councillor McRoberts (arrived 7:35 p.m.), John
Clement, Judy Norwell, Jag Parhar, Carol Walthers and
Kenneth Whitehurst
Absent: Michael Levesque
Other Attendees: Al Downey, Director of Leisure Services and Elma
Stevenson, Committee Secretary
The Chair called the meeting to order at 7:08 p.m. Mr. Jag Parhar was introduced and
welcomed as the new member of the Leisure Services Advisory Committee.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conffict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor Granger
Seconded by John Clement
THAT the agenda with the following additional items be approved:
➢ Replacement Page #14 — Correspondence from MsYvonne Cattrall,
Head Coach, Aurora Selkies Swim Club — Request for Deferral of
Pool Allocation Policy, March 23, 2009; and
➢ Added Item 13 — Aurora Community Arboretum — 2009 Arboretum
Events.
CARRIED
-56-
General Committee - April 7, 2009 ITEM #
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 2 of 9
ADOPTION OF MINUTES
Moved by Carol Walthers Seconded by Judy Norwell
THAT the Leisure Services Advisory Committee Minutes No. 09-02 dated
February 19, 2009 be adopted, subject to the name of the plan in Item #3
being changed to read "Parks and Recreation Master Plan.
CARRIED
DELEGATION
(a) Mr. Klaus Wehrenberg, Chair of the Traits Sub -Committee
Re: Master Plan, Sub -Committee Minutes and
Update on Trails Master Plan
Mr. Klaus Wehrenberg, Chair of the Trails Sub -Committee, made a delegation
and raised the following issues on behalf of the Trails Sub -Committee:
➢ Thanks were extended to Leisure Services Advisory Committee for
conducting a survey as part of the Master Plan;
➢ The need to differentiate between recreational walking and utilitarian (work
and shopping related) types of walldng;
➢ Trails Sub -Committee Minutes and recommendations should be
processed expeditiously and moved towards the beginning of the Leisure
Services Advisory Committee agenda as opposed to being included as
"Informational Items"; and
➢ Request for a dedicated meeting of Leisure Services Advisory Committee
and the Trails Sub -Committee to present the Trails Master Plan and Policy
Document.
Moved by John Clement Seconded by Kenneth Whitehurst
THAT the delegation of Mr. Klaus Wehrenberg, Chair of the Trails Sub -
Committee be received for information; and
THAT the Trails Sub -Committee Minutes and recommendations be moved
towards the beginning of the Leisure Services Advisory Committee agenda
and the Sub -Committee recommendations be included in the Leisure
Services Advisory Committee agenda; and
-57-
General Committee - April 7, 2009
ITEM #
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 3 of 9
THAT it be recommended to Council that a special Leisure Services
Advisory Committee meeting be held to consider the Trails Master Plan
core document.
dCC UZI D
Moved by Councillor Granger Seconded by John Clement
THAT agenda Items 9 and 1Q be brought forward for consideration.
CARRIED
9. Trails Sub -Committee Minutes, Meeting No. 09-01, February 13, 2009
Moved by Councillor Granger Seconded by Councillor McRoberts
THAT the Minutes of the Trails Sub -Committee meeting No. 09-01 held
February 13, 2009 be received for information; and
THAT it be recommended to Council that the following recommendations
be approved:
1. THAT the Leisure Services Advisory Committee recommend a
permanent right-of-way be obtained through the Jack Woods
property; and
2. THAT any recommendations from the Trails Sub -Committee that are
amended or re-evaluated be referred back to the Trails Sub -
Committee for their consideration.
CARRIED
10. Trails Sub -Committee Minutes, Meeting No. 09-02, February 26, 2009
Moved by John Clement
Seconded by Jag Parhar
THAT the Minutes of the Trails Sub -Committee Meeting No. 09-02 held
February 26, 2009 be received for information; and
-58-
General Committee - April 7, 2009
ITEM # 3 - �o
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 4 of 9
THAT Staff be directed to complete the following recommendations — item
1 (a) and (b) were previously approved by Council:
(a)THAT Mr. Tree, Manager of Parks outline to the Trails Sub -
Committee the process used by the Town for Capital Project funding
approval; and
(a) THAT the Legal Department provide an up -date on the status of
land dedications for recreational purposes by the Magna Group of
land owners as a result of development applications under the
Official Plan and any related OMB decisions; and
2. THAT the Leisure Services Advisory Committee recommends to
Council that all of the information concerning grade separated trails
crossings that are being contemplated by the Trails Sub -Committee
associated with the St. John's SideroadlLeslie Street Corridor be
forwarded to the appropriate Town or Region of York staff for their
comments and inclusion in the redesign of these roads; and
3. THAT separated multi -use bike routes be set further into the
boulevard and separated from the curb by a grass strip and that St.
John's Sideroad, Bayview Avenue and Leslie Street reconstruction
projects respect that standard and include physically separated multi-
use trails; and
4. THAT the Leisure Services Advisory Committee recommend to
Council that Leisure Services staff comments with respect to the
rezoning and site plan applications for the former Richardson
property as identified in item 7 of these minutes request the
conveyance of a 6-meter easement to facilitate the future trail as
contemplated on the revised Trails Master Plan.
CARRIED.
-59-
General Committee - April 7, 2009 ITEM # 3 - 11
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 5 of 9
MATTERS ARISING FROM PREVIOUS MINUTES
1. Correspondence from Ms Yvonne Cattrall, Head Coach
Aurora Selkies Swim Club
Re: Request for Deferral of Pool Allocation Policy, March 23, 2009
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT the correspondence from Ms Yvonne Cattrall, Head Coach of
Aurora Selkies Swim Club regarding a request for deferral of Pool
Allocation Policy be received.
CARRIED
2. LS09-010 -Pool Allocation Policy
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT it be recommended to Council that the matter of the Pool Allocation
Policy be deferred to the April 16, 2009 Leisure Services Advisory
Committee Meeting; and
THAT the Director of Leisure Services be requested to provide the
following information to the April 16, 2009 Leisure Services Advisory
Committee Meeting:
➢ The status of each swim club with Swim Ontario; and
➢ A brief description of the Swim Ontario standards; and
THAT the Director of Leisure Services be requested to contact the three
swim clubs to solicit their input on the proposed Pool Allocation Policy prior
to the April 16, 2009 Leisure Services Advisory Committee Meeting.
CARRIED
-60-
General Committee - April 7, 2009
ITEM # 3 - 12
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 6 of 9
3. Parks and Recreation Master Plan
Implementing the Plan Recommendations
Moved by John Clement Seconded by Carol Walthers
THAT the Parks and Recreation Master Plan 'Implementing the Plan
Recommendations" document be received as information.
CARRIED
4. Approval of the Parks and Recreation Master Plan
Moved by Judy Norwell Seconded by Councillor McRoberts
THAT the Parks and Recreation Master Plan be received as a draft
document; and
THAT it be recommended to Council that a Working Group be established
with the following representatives of the Leisure Services Advisory .
Committee: Councillor Evelina MacEachern, Jag Parhar, Carol Walthers
and Kenneth Whitehurst to prepare recommendations to be brought back
to the Leisure Services Advisory Committee with respect to the draft Parks
and Recreation Master Plan.
CARRIED
Moved by Judy Norwell Seconded by Kenneth Whitehurst
THAT the meeting be extended past 9:00 p.m.
CARRIED
5. Price Comparison Chart
Moved by Kenneth Whitehurst Seconded by Councillor McRoberts
THAT the Price Comparison Chart be received for information; and
-61-
General Committee - April 7, 2009
STEM #
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 7 of 9
THAT it be recommended to Council that no user fee is to be charged at a
level that goes beyond 100% of the direct and indirect costs to provide the
service; and
THAT it be recommended to Council that all ball and soccer price
increases are not to go beyond either the municipal average of
comparative municipalities (as reflected on Page 141 of the Agenda) or
the Pricing Policy cost recovery recommendation of 30%; and
THAT the Ice and Pool fees be set based on a market comparison method
analysis of area municipalities as utilized on page 141 of the Agenda; and
THAT the Director of Leisure Services be requested to provide
recommendations to Leisure Services Advisory Committee as to how the
increases will be phased in.
CARRIED
6. Approval of Pricing Policy ,
Moved by Carol Walthers
Seconded by John Clement
THAT the Pricing Policy report be received as information.
INFORMATIONAL ITEMS
7. Memorandum from Mayor Phyllis Morris
Re: "Year of Business Initiative"
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT the memorandum from Mayor Phyllis Morris regarding 2009 being
proclaimed as the Year of Business Initiative in Aurora be received as
information.
W-iffiRTOT91
-62-
General Committee - April 71 2009
ITEM# 3-14
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 8 of 9
8. Canada bay Parade Sub -Committee Minutes
February 26, 2009
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT that the February 26, 2009 Canada Day Parade Sub -Committee
minutes be received as information.
CARRIED
11. Leisure Services Advisory Committee Pending List
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT it be recommended to Council that the Leisure Services Advisory
Committee Pending
List be received and the following items be updated: .
Item #LSAC1
— Remove;
Item #LSAC35
— Remove;
Item #LSAC51
— Remove;
Item #LSAC53
— Remove;.
Item #LSAC55
— Remove;
Item #LASC56
— Remove;
Item #LSAC57
— Remove;
Item #LSAC64
— Remove;
Item #LSAC65
Remove;
Item #LSAC66
— Remove;
Item #LASC67
— Remove;
Item #LSAC68
— Remove.
CARRIED
-63-
General Committee - April 7, 2009
ITEM# 3-15
Leisure Services Advisory Committee Record No. 09-03
Monday, March 23, 2009
Page 9 of 9
12, Extract from February 10, 2009 Council Meeting
Re: January 22,.2009 Leisure Services Advisory Committee
Meeting Minutes
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT the extract from the February 10, 2009 Council meeting regarding
the approval of the January 22, 2009 Leisure Services Advisory
Committee meeting minutes be received as information.
CARRIED
13. Aurora Community Arboretum — 2009 Arboretum Events
Moved by Councillor McRoberts Seconded by Kenneth Whitehurst
THAT it be recommended to Council that the Aurora Community
Arboretum — 2009 Arboretum Events be received and referred to the
Communications Department for the events to be advertised as the dates
occur; and
THAT if possible the events be placed on the Town's website.
CARRIED
NEW BUSINESS
The Committee was informed that the Nokiidaa Trail Public Meeting will be held April
28, 2009 at 6:00 p.m. to 8:00 p.m. in the Holland Room.
ADJOURNMENT
Moved by Councillor McRoberts
THAT the meeting be adjourned at 10:20 p.m.
CARRIED
J
Councillor Evelina MacEachern, Chair
Leisure Services Advisory Committee
- 64 -
General Commie - April 7, 2009
AURORA
YOw'rG iiL 600lLGoNttia! y
MEMORANDUM
Date: April 7, 2009
To: Mayor and Members of Council
ITEM# a-�
By-law Services
CORPORATE SERVICES
From: Chris Alexander, By-law Services Manager
Re: LS09-004 Domestic Pets in Town Facilities By-law
At the General Committee Meeting held on,March 10, 2009, staff requested that
Leisure Services Report LS09-004 be .deferred: Staff requested the deferral to
investigate exempting St. John Ambulance Therapy Dogs from the prohibition of
Pets in Town facilities while in their capacity as therapy dogs.
St. John Ambulance Therapy Dots Program
The program reaches out to thousands of people across Canada on a daily basis.
St. John Therapy Dog Volunteers take their pets into schools, nursing homes and
hospitals to both educate residents about dogs and provide comfort to those in
need.
Great care is taken in the selection of the dogs. All dogs. are tested for
temperamient and therapeutic qualities, and must be annually certified by their
veterinarians as being . up-to-date on all required vaccinations.
The volunteers are covered by the same comprehensive insurance coverage that
St.. John Ambulance provides for all its members. Volunteers wear a distinctive
uniform identifying them as St. John Ambulance Therapy Dog members.
.Volunteers must participate in an extensive screening process that includes
reference checks, a criminal record check, orientation and training.
Should Council provide direction to bring forward a by-law to prohibit domestic
pets in Town facilities staff will be recommending that,St. John Ambulance
Therapy Dogs be included as a Service Dog and be permitted in Town facilities in
their capacity as a therapy dog.
Respectfully submitted,
tai�uuo�-
Chris Alexander
Bylaw Services Manager
- 65 -
General Committee - April 7, 2009 ITEM
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. L509-004
SUBJECT: Domestic Pets in Municipal Facilities By -Law
FROM: Allan D. Downey, Director of LeisgreServices
Lucille King, Director of Corporate Servid1low typii
`8 ..0EP .
DATE: March 10, 2009 ftff Report D
t) Amanded ( ) Raftned
RECOMMENDATIONS
Mzr �r�(o9ReatirApaga .o.S-1
THAT Council authorize Leisure Services and By=1aw,Senrices staff to draftatpal-aw
restricting the access of domestic animals in Municipal facilities with the exception
of service dogs assisting people with a disability or impairment.
BACKGROUND
Over the past two months there have been two separate reports of dogs entering the
Aurora Family Leisure Complex. On one occasion a dog inside the facility had bitten a
child. At the time of this incident staff were unaware that the dog was inside the facility. In
the past, if a dog was not a service dog assisting a person with a disability or impairment,
was brought into a town facility then staff would ask.the patron to take the animal out of the
facility. Until recently patrons were compliantwith the requests made by.staff. Currently,
some patrons are still.bringing dogs into the Aurora Family Leisure Complex despite
requests by staff to have the dog taken outside the building. In addition to this safety risk,.
some patrons. suffer from allergies to pet hair and this creates a potential health_ risk.
COMMENTS
In an effort to manage a potential risk of having dogs in town facilities; staff is requesting a
municipal by -taw to provide both staff and patrons with clear guidelines on what types of
animals are permitted in town facilities, and, if required, an option to enforce this by-law
through by-law enforcement staff. In addition to a by-law, staff is requesting signs be
posted at all the entranceways at town facilities informing patrons of the by-law and
associated fines for noncompliance.
OPTIONS
1. Do not enact a by-law and continue operation as is.
/2
-66-
General Committee - April 7, 2009
ITEM# 4-3
March 10. 2009
FINANCIAL IMPLICATIONS
- 2 - Regort No. LS09-004
The cost to place signs at all facility entrances would total approximately $250.00. The cost
for each sign would be drawn from the operating accounts for each respective facility.
CONCLUSIONS
That staff proceed with the development of a by-law restricting domestic animals,
specifically cats and dogs from municipal facilities with the exception of service dogs
required assisting a person with a disability or impairment.
ATTACHMENTS
None.
PRE -SUBMISSION REVIEW
Senior Management Team Meeting, Wednesday, February 4, 2009.
Prepared by: Aaron Karmazyn,. Manager of Facilities & Property -'Ext. 4323
Chris Alexander, Manager of By-law Services — Ext. 4241
Allan D. Downey Lucille King
Director of Leisure Services Director of Co orate Services/ Town Clerk
Neil Garbe
Chief Administrative Officer
- 67
General Committee - April 7, 2009
C.
April 1, 2009
Mayor Morris and Members of Aurora Council
1 Municipal Drive, Box 1000
Aurora, Ontario
L46 671
ITEM # 4-4
29 Harriman Road
Aurora, Ontario L46 257
416 520 1799, fax (905) 727-7189
ski I I i ns@corporatecare.on.ca
Dear Mayor and Councillors
It concerns me to read that the council would consider curtailing animal access in town
buildings as reported in The Auroran, March 17'h 2009.
The Dog Owners' Liability Act, R.5.0. 1990, c. D.16 covers all the responsibilities of.0 dog
owner and includes;
"Owner to prevent dog from attacking
5.1 The owner of a dog shall exercise reasonable precautions to prevent it from
(a) biting or attacking a person or domestic animal; or
(b) behaving in a manner that poses a menace to the safety of persons or domestic
animals. 2005, e. 2, s 1 (15) " www.search.e-laws.gov.onxa/en/
While it is never acceptable to have an un-socialized animal in public, I do not see a need for
Aurora to develop a bylaw as The Dog Owners Liability Act covers most concerns.
There are several reasons that not permitting an animal inside municipal buildings can be
detrimental. A person who walks to a municipal building with their pet would have to tie their
pet outside if this law is established. It is more dangerous for an animal and passerby to leave
an animal unattended. Animals can receive injury or be more aggressive without their owner
around. During the summer if an animal is left in a car within a few minutes, even with windows
open, the animal's life could be threatened by rising temperatures.
I strongly encourage the council not to pursue this bylaw, especially since there are laws
already established in Ontario to cover most concerns with inappropriate animal and owner
behaviour.
Sincerely, / �J�J
ep_y. " i.��� ,5I &&a, B.A., R.M.7.
PS. If the town wishes to post a sign stating that The Dog Owner's Liability Act is enforced
by the Town's Bylaw officers, would be another possible option.
............................
- 68 -
St. John .t Ambulance aavnf jeart
SAWING LIVES SAUVER DES VIES
rt aoh,5oma and pay +;uvava{, dlamaim a: dvu to;iaixis
2009 0,3 ;3-I
Mayor Phyllis Morris
Town of A uniia
1 Municipal Drive Box 1.000
Aurora UG 6J1
'cork Repiou AdteWstratlon Centre
73025 YOnge %Let - Suit, 202, P,C3..91, 2262
Rkhrrwd Hill, ON C.mada L4E 1A4
Tni Tel, : +1 1,4651 773-3341
rgwTi.Moopie'ar; t445177 -tabo
4'Mhy-sbx. '
.-..nlnn_,5 :�:.i %Sn::,:y. Fc.. i[T •Ipv[vlJf
rv:: il`:n. •In.( e. h!c.:.d.m-... ':mai2Af:c4F;t:
Sub leett Proposed Py-Law Change to Prgvent Domestic Pets Enterlax 7vlunicipal I3.uilctiny's
i)ear Mayor Morris,
I am wriling You ill my role. as Chairman of York Region. Branch of $t. John Ambulance concerning The DRAFT
by-law reading "prohilritiug donivW e rx?15 in Nrtrtalal)'rgZ (ncrlitics other i7zca servire rlr.gs assuring peol4e. with It disability
tar itit�}ttlrrlrt'3i!'"
f3or Qrancit supports lull ptovicics an artivc_ 7herapy I�ob Vnlurttx:er 17ivsinn. These volmteers have made_ a
huge contribution to the Community of. Aurora.
St_ John Ambulwice Therapy Dogs visit all file retirement homes atld nsusutg homes in Aurora min weekly
basis.l:tt.some of the horns we have as many as 6 dogs visiting; everywcek. Bach year, approximately 400D
volunteer hours are given back to the residents of Aurora by the'. herapy Dogs and their owners.'I7tc T.heropy
Dogs participate in the Aurora dome Show and the Aurora.c+irectSale.
in 200t, St. John Ambulance, the OSPCA anti the `Down of A,u.r`oraformed a partnership to offer the'I Flay it .
Safe with Dog:' Program. Since that time fh@-, program has been presented to.approximately 20,000child.ran in
schools primarily in. Aurora. For the firsts Means of the Program„Aurora was funding, the Programby paying
for the "I Play It Safe" buttons that were given to the children in Aurora.'The program, wan further ekpander•I to
include groups such as Cubs, Brownies, Sparks and Beavers. Chris Alexander of the a nrma ky-L.a ws
Department has stated that the number of dog bites has decreased since the program has been offered in
Aurora.
1 am rc�rluestng 13ta1: rings itt Cheir capacity as St. John ilmbulattce'I'Ixerapy Dogs be ri<cYrgnv.ed as ralorking bogs
and be exeiaptrd from the restriction oil entering Municipal I3ttiklings in Aurora.
Our volunteers and dogs are committedto visiting 1-lospitals,Seniors Moores, Schools, Public Libraries and
Coamumity Cutters to continue to help make the York Region Community a better place to hve.
S'nurs Truty;
Ian Miller l
Chairman York Region Board of Directors
SL John Ambulance
-69-
General Committee - April 7, 2009
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. BA09-001
SUBJECT: Request for Sign Variance to Sign Bylaw No: 4898-07.P
Splash Car Wash — 15783 Yonge Street
FROM: Techa van Leeuwen, Director of Building Administration
DATE: April7, 2009
RECOMMENDATIONS
THAT Council approve the request for aground sign for the Splash Car Wash at
15783 Yonge Street.
BACKGROUND
Building Administration received a request for sign variance from Aurora Signs acting on
behalf of Splash Car Wash to allow a fourth pylon sign on the automobile dealership,
campus at 15783 Yonge Street.
The property is a large parcel of land owned by Armadale Properties Limited and is used
as an automobile campus for Highland Chevrolet Cadillac and Sterne Acura. In 2001
Council approved a Zoning Bylaw amendment •and Site Plan to permit one additional
automobile dealership and ancillary uses. including automobile rental, an automobile
washing establishment and a restaurant. In 2002 a. new detached building was constructed
for the car wash and car rental establishments. Staff has researched Town files and
.confirmed the intent of the bylaw amendment was to permit a car washing establishment
as a separate business open to the.public.
COMMENTS
The property is zoned C3-3 - Service Commercial Exception Zone.'A car washing
establishment is permitted as an ancillary use to the automobile dealerships. Currently
there are three automobile dealerships located on this property, Acura Sterne, Highland
Optimum Used Vehicles and Highland Chevrolet Cadillac. The Sign Bylaw restricts the
number of ground signs to a maximum of two signs. In 1998 Council approved a third
ground sign for the General Motors Optimum Used Vehicle business which is a national .
program offered through their dealerships. The property located directly to the North is also
an automobile dealership with two existing ground signs.
- 70 -
General Committee April 7, 2009 ;2
April 7, 2009 - 2 - Report No. BA09-001
The property is unique in thatthere are three automobile dealerships, a car wash and a car
rental which are all separate businesses but located on one. property under single
ownership. The frontage along Yonge Street is approximately 185 metres (607 feet). If the
properties were severed the sign bylaw would permit one or two ground signs for each
business depending on their individual frontage.
Options for alternative designs that could possibly utilize the existing signs have been
discussed with the owner of Splash Car Wash and the Vice President of Highland
Chevrolet. Unfortunately General Motors has a national corporate imaging program that
requires strict compliance by the dealerships.
Staff has reviewed the proposed sign. All performance standards such as height, sign area,
location and distance separation are in compliance with the provisions of the sign bylaw.
The only variance required is for the permission of a fourth ground. sign on the property.
Variance kequired
To permit a fourth ground sign for the Splash Car Wash whereas the sign bylaw permits
two ground signs maximum. A.third ground sign has been permitted subsequentto Council.
approval of a variance.
The building containing the car washing establishment does have a wall sign advertising
the business and service. The building is setback from Yonge St.. 67.5 metres (220 feet)
behind outside display areas and the lack Of visibility is hampering the ability to attract new
customers. The owner is seeking the variance in order to sustain a viable business by
providing service to the general public.
ALTERNATIVES TO THE RECOMMENDATIONS
1. Council could- deny the requested variance.
FINANCIAL IMPLICATIONS
NIL
CONCLUSIONS
The car washing establishment is a separate business located on.an automobile
campus. it provides service to the automobile dealerships and the general public and
relies on. both customers for success. The building is setback significantly from
Yonge Street therefore a ground sign advertising the business is necessary to attract
new customers.
-71-
General Committee - April 7, 2009 ITEM #
April 7, 2009 - 3 - Report No. BA09-001
ATTACHMENTS
Attachment 91 - Site Plan
Attachment #2 - Photos of the existing automobile campus
Attachment #3 - Proposed sign elevation
PRE -SUBMISSION REVIEW
Senior Management Team - February 4, 2009
Prepared by: Techa van Leeuwen, Director of Building Administration- Ext. 4748
r
Techa van Leeuwen Neil Garbe
Director of Building Administration Chief Administrative Officer
- 72 -
General Committee - April 7, 2009 ITEM #
April 7, 2009 - 4 - Report No. BA09-001
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73 -
General Committee - April.7, 2009
STEM # 5 - 5
April 7, 2009 -5: Report No BA09-001
- 74 -
General Committee - April 7, 2009
ITEM # 5-6
April 7 2009 - 6 - Report No. BA09-001
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