Agenda - General Committee - 20090908GENERAL COMMITTEE
AGENDA
NO.09-20
TUESDAY, SEPTEMBER 8, 2009
7:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
September 4, 2009
AUlZORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 09-20
Tuesday, September 8, 2009
7:00 p.m.
Council Chambers
Councillor MacEachern in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III ADOPTION OF PREVIOUS MINUTES
None
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, September 8, 2009
Page 2 of 9
VI DELEGATIONS
(a) Mr. John Waller, Director of Long Range and Strategic pg. 1
Planning, Region of York
Re: Draft York Region Official Plan
(requesting 10 minutes)
(b) Ms Ivy Hendrickson, Accessibility Advisor pg. 3
Re: Item 4 — BA09-007 — Accessibility Standards for
(c) Mr. Ben Perry and Ms Susan Chase pg. 11
Prior & Prior Associates Ltd.
Re: Item 5 — CS09-011 — IT Strategic Plan
Customer Service
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
• personal matters about an identifiable individual, including municipal or
local board employees (three items)
(Deferred from July 21, 2009 Council Meeting)
• a proposed or pending acquisition or disposition of land for municipal
or local board (two items)
XI ADJOURNMENT
General Committee Agenda
Tuesday, September 8, 2009
Page 3 of 9
AGENDA ITEMS
1. EDAC09-06 — Economic Development Advisory Committee pg. 34
Meeting Minutes — Monday, July 20, 2009
RECOMMENDED:
THAT the Economic Development Advisory Committee meeting minutes
from the July 20, 2009 meeting be received and the recommendations
contained therein be approved.
2. ADM09-009 - Real Estate Brokerage Services — Contract pg. 44
Extension
RECOMMENDED:
THAT Council extend, for one year, the contract for Real Estate Brokerage
Services with Cushman & Wakefield LePage Inc. for the sale of selected
properties determined by Council on the same terms, conditions and rates
as the current contract; and
THAT the Mayor and Town Clerk be authorized to execute the Agreement
for Real Estate Brokerage Services between the Town and Cushman &
Wakefield LePage Inc.
3. ADM09-010 — Delegated Authority — Summer Recess Accounting pg. 48
RECOMMENDED:
THAT this report be received for information.
4. BA09-007 — Accessibility Standards for Customer Service pg. 53
RECOMMENDED:
THAT Council endorse the "Accessibility Standards for Customer Service"
policy as attached to Report No. BA09-007 for implementation as a formal
policy, governing customer service to persons with disabilities.
General Committee Agenda
Tuesday, September 8, 2009
Page 4 of 9
5. CS09-011 — IT Strategic Plan pg. 60
RECOMMENDED:
THAT Council endorse the IT Strategic Plan report, as prepared by Prior &
Prior Associates Ltd.
6. CS09-013 — Council Pending List pg. 171
(Deferred by Council on July 21, 2009)
RECOMMENDED:
THAT report CS09-013 be received for information purposes.
7. CS09-016 - Countering Distracted Driving — Bill 118 pg. 206
RECOMMENDED:
THAT with the enactment of Bill 118, staff be directed to deploy
standardized hand- free devices for all employees who may utilize a hand-
held wireless communication device, to comply with Provincial legislation;
and
THAT staff be directed to revise IT Policy #3 as attached to re- emphasize
the associated safety requirements when utilizing telecommunication
devices.
8. FS09-040 — Federal Infrastructure Grants Applications pg. 215
RECOMMENDED:
THAT Council amend the 2009 capital budget, as detailed in report FS09-
040, in the amount of $2,086,425 for the components of the Recreation
Infrastructure Canada (RInC) grant approved projects, to be funded two
thirds by federal grants and one-third by the Town as set out in the report;
and
THAT Council's approval to amend the capital budget for the project
components located within the Sheppard's Bush be subject to the consent
of the Lake Simcoe and Region Conservation Authority; and
THAT Council authorize staff to commence the approved projects
promptly, as resourcing permits, to meet the program funding deadline of
March 31, 2011, all subject to the Town's procurement processes; and
General Committee Agenda
Tuesday, September 8, 2009
Page 5 of 9
THAT the Mayor and Treasurer be authorized to execute standard
agreements, subject to the satisfaction of the Town Solicitor, for the four
RlnC projects, as well as for previously approved Building Canada Fund
and Infrastructure Stimulus Fund projects, which have all received
application approval by the funding agencies; and
THAT the Treasurer be authorized to execute on behalf of the Town any
progress reports or other submissions required in compliance with the
terms of the funding agreements during the course of the approved
projects.
9. LS09-034 - Potential Influenza Assessment Centres pg. 228
and Mass Immunization Clinics
RECOMMENDED:
THAT Council receive, as information, the request from the York Region
Public Health Unit for the potential set-up of mass H1 N1 flu immunization
clinics in all York Region Communities including Aurora; and
THAT, if required, Council provide the facility space requested by the York
Region Public Health Unit for a potential mass H1N1 flu immunization
clinic and waive all facility permitting fees.
10. LS09-037 - Olympic Torch Run Event — December 18, 2009 pg. 236
RECOMMENDED:
THAT Council approve the Olympic Torch Run Event on Friday December
18, 2009, as outlined in this report; and
THAT an upset limit of $10,000.00 be allocated to cover the costs
associated with the event; and
THAT Council appoint the Director of Leisure Services as contact person
who will work directly with the Vancouver Olympic Committee (VANOC)
Representative and adhere to confidentiality requirements during the
planning and implementation stages of the Torch Run event; and
THAT Council waive the fees for the public skate at the Aurora Community
Centre.
General Committee Agenda
Tuesday, September 8, 2009
Page 6 of 9
11. PL09-064 - Approval of Contract — Consultant Retainer for the pg. 241
2C Secondary Plan
RECOMMENDED:
THAT, RFP # 2009-58 be awarded to The Planning Partnership to
undertake the 2C Secondary Plan to an upset limit of $184,860.00
excluding GST; and
THAT the Mayor and Clerk be authorized to sign the necessary
documents.
12. PL09-065 - Zoning By-law Amendment Application pg. 261
Removal of (H) Holding Prefix - Stirling Cook Aurora Inc.
Units 1 to 22, inclusive,
York Region Vacant Land Condominium Plan No. 1159
File D14-04-09
RECOMMENDED:
THAT Council enact By-law 5163-09 to remove the Holding (H) prefix from
Units 1 — 22, inclusive, within the Stirling Cook Aurora Condominium, York
Region Vacant Land Condominium Plan No. 1159 to allow the subject
lands to be developed for residential purposes.
13. PW09-048 - Extension of Contract for Remedial Works to Reduce pg. 268
Extraneous Flow in the Wastewater Collection System
RECOMMENDED:
THAT Council approve the amendment of contract PW2009-03 — For
Remedial Works to Reduce Extraneous Flows in the Wastewater
Collection System as awarded to Fer-Pal Construction Ltd., from
$502,227.50 to a revised amount of $1,400,000 excluding GST; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
amended Form of Agreement between the Town of Aurora and Fer-Pal
Construction Ltd.
General Committee Agenda
Tuesday, September 8, 2009
Page 7 of 9
14. PW09-049 - Sidewalk Policy pg. 275
RECOMMENDED:
THAT Council approve the attached Public Works Department Policy No.
67 — Sidewalk Installation Policy.
15. PW09-050 - Award of Tender No. PW2009-60 — For Structural pg. 281
Relining of Watermains
RECOMMENDED:
THAT Council authorize the increase of the Structural Watermain Relining
Program budget from $350,000 to $669,422; and
THAT the additional amount of $319,422 be transferred from the surplus
2009 water and wastewater funding made available as a result of existing
tenders being under budget; and
THAT Tender No. PW2009-60 — For the Structural Relining of Watermains
be awarded to Fer-Pal Construction Ltd. at its tendered price of $669,422
(exclusive of GST); and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and the successful
bidder.
16. PW09-051 - Award of Tender No. PW2009-75 — Supply and Delivery pg. 288
of Two Full Size, Two -Wheel Drive Cargo Vans
RECOMMENDED:
THAT Tender No. PW2009-75 - Supply and Delivery of Two, Full Size,
Two -Wheel Drive Cargo Vans be awarded to Highland Chevrolet Cadillac
Ltd. at the tendered price of $27,726.84 per unit, excluding GST.
General Committee Agenda
Tuesday, September 8, 2009
Page 8 of 9
17. Resolution from the Town of Fort Erie pg. 293
Re: Support Moratorium Call by Ontario Medical Association
To Halt Major Health Care Restructuring Decisions
RECOMMENDED:
THAT the resolution from the Town of Fort Erie, regarding a moratorium
call by the Ontario Medical Association to halt major health care
restructuring decisions, be received and endorsed by Council.
18. Resolution from the Township of Bonnechere Valley pg. 304
Re: Library Grants
(Tabled by Councillor Gaertner)
RECOMMENDED:
THAT the resolution from the Township of Bonnechere Valley, regarding
Library Grants, be received for information.
19. Correspondence from the Federal Minister of Transport and the pg. 307
Provincial Deputy Premier/Minister of Energy and Infrastructure
Re: Infrastructure Stimulus Fund - Approval for Town of Aurora
Projects: Park Development
Energy Management and Building System Retrofits
RECOMMENDED:
THAT the correspondence from the Federal Minister of Transport and the
Provincial Deputy Premier/Minister of Energy and Infrastructure be
received for information.
20. Resolution from the Community Schools Alliance pg. 312
Re: "Smart Moratorium"
(Tabled by Councillor Gallo)
RECOMMENDED:
THAT the Resolution from the Community Schools Alliance regarding a
"Smart Moratorium" be received and endorsed by Council.
General Committee Agenda
Tuesday, September 8, 2009
Page 9 of 9
21. Resolution from the Town of New Tecumseth pg. 358
Re: Harmonization of Taxes
(Tabled by Councillor Wilson)
RECOMMENDED:
THAT the resolution from the Town of New Tecumseth, regarding
harmonized taxes, be received for information.
22. Interim Report to Council from Mr. David Nitkin, Former Integrity pg. 360
Commissioner
Re: Query 008
RECOMMENDED:
THAT the interim report to Council from Mr. David Nitkin, former Integrity
Commissioner, be received for information.
23. Response to Interim Report to Council from Mr. David Nitkin, pg. 364
Former Integrity Commissioner
Re: Query 008
RECOMMENDED:
THAT the response to the interim report to Council from Mr. David Nitkin,
former Integrity Commissioner, be received for information.
GENERAL COMMITTEE AGENDA
September 8, 2009
r`
1�UR®I2.E�.
RESOLUTION FORM
GENERAL COMMITTEE MEETING — SEPTEMBER 8, 2009
Moved By
Resolution:
VI DELEGATIONS
Delegation (a)
Seconded By
(a) Mr. John Waller, Director of Long Range and Strategic
Planning, Region of York
Re: Draft York Region Official Plan
(requesting 10 minutes)
RECOMMENDED:
THAT the comments of the delegate be received for information.
Proposed Resolution/Amendment (if applicable):
CARRIED
DEFEATED
-1-
GENERAL COMMITTEE AGENDA
September 8, 2009
s�
June 8, 2009
Bob Panizza
Director Corporate Services/Municipal Clerk
Town of Aurora
P.O. Box 1060, 100 John West Way
Aurora ON L4G 6J1
Dear Mr. Panizza:
Delegation (a)
Planning and Development
Se�lces Department
JUN 10 aq
-Services
Re: Draft York Region Official Plan Presentation to Local Councils
The Draft York Region Official Plan update will be submitted to Planning and Economic Development
Committee at it's meeting of June 17, 2000 and following that to Regional Council at it's meeting of June
25, 2009.
Regional staff is requesting that the Draft Official Plan be endorsed for release and public review. Copies
of the draft plan will be sent to your municipality once it is printed in late June.
Review of the Draft document will take place over the summer and the early fall of 2009 prior to the open
house(s) and Statutory Meeting required by the Planning Act, before Council adoption of the Official Plan
Update in late 2009.
As part of our stakeholder involvement, we would appreciate the opportunity to present the key elements
of the Draft Plan to your municipal Council and receive their input prior to finalizing the Plan.
Because of the timeframe for the review, we would appreciate the opportunity of making this presentation
before your Council either this summer or early in September. A copy of this letter is being sent to the
Director or Commissioner of Planning in your municipality to assist us with this request.
Should you have any questions or wish to schedule this presentation, please contact Barbara Jeffrey,
Manager of Land Use Policy and Environment at (905) 830-4444, Ext. 1526, Barbara.jeffrey@york ca.
Sincerely,
Bryan. W. Tuckey, M.C.I.P., R.P.P.
Commissioner,
Planning and Development Services
The Regional Municipality of York
Email: byran.tuckeyna york.ca
(905) 830-4444, Ext. 1500
r2
The Regional Municipality of York, 17250 Yonge Street,
Tel: 905- 895-1231, 1-877-464-9675 Fax:
Internet: www.york.ca
Newmarket, Ontario I-3Y 6Z1
905-895-3482
-2-
GENERAL COMMITTEE AGENDA
September 8, 2009
44
AuT,coRA
RESOLUTION FORM
GENERAL COMMITTEE MEETING - SEPTEMBER 8, 2009
Moved By
Resolution:
VI DELEGATIONS
Delegation (b)
Seconded By
(b) Ms Ivy Hendrickson, Accessibility Advisor
Re: Item 4 — BA09-007 — Accessibility Standards for Customer Service
RECOMMENDED:
THAT the comments of the delegate be received and referred to Item 4.
Proposed Resolution/Amendment (if applicable):
CARRIED _
DEFEATED
-3-
GENERAL COMMITTEE AGENDA
September 8, 2009
Delegation (b)
-4-
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AuitollA
RESOLUTION FORM
GENERAL COMMITTEE MEETING - SEPTEMBER 8, 2009
Delegation (c)
Moved By _
Resolution:
Seconded By
VI DELEGATIONS
(c) Mr. Ben Perry and Ms Susan Chase
Prior & Prior Associates Ltd.
Re: Item 5 — CS09-011 —.IT Strategic Plan
RECOMMENDED:
THAT the comments of the delegate be received and referred to Item 5.
Proposed Resolution/Amendment (if applicable):
CARRIED _
DEFEATED _
- 11 -
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