Agenda - General Committee - 20100406GENERAL co
AGENDA
NO.10-07
ITTEE
TUESDAY, APRIL 6, 2010
1mmo0 P.M.
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
April 1, 2010
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 10-07
Tuesday, April 6, 2010
7:00 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
II APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of
Tuesday, March 23, 2010
RECOMMENDED:
pg. 1
THAT the General Committee meeting minutes of Tuesday, March 23,
2010 be adopted.
IV POSSIBLE WARD QUESTION ON THE BALLOT/DELEGATIONS
V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, April 6, 2010
Page 2 of 5
V1 ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Vll DELEGATIONS
(a) Mr Steven Hinder, Manager, Magna for Community and pg. 9
Mr. Alex Reil, Manager, Canadian Cancer Society
Re: Run For Southlake
Vlll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
1XI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
X NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
XI CLOSED SESSION
RECOMMENDED:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
1) Labour relations or employee negotiations;
(Deferred from the March 30, 2010 Council meeting)
CUPE Negotiations Strategy and Direction,
o Current contract expires March 31, 2010
Xll ADJOURNMENT
General Committee Agenda
Tuesday, April 6, 2010
Page 3 of 5
AGENDA ITEMS
1. BBS10-004 —Request for Sign Variance to Sign Bylaw No. 4898-07P pg. 14
Suncore Energy (Petro -Canada) 15612 Yonge Street
RECOMMENDED:
THAT Council approve a request for a sign variance to permit a sign to
project beyond the limits of the canopy facia.
2. BBS10-005 — Door to Door Pet License Canvassers and pg. 18
Pet Store Vendors
RECOMMENDED:
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2010 licensing year; and
THAT Council require the Door to Door Pet License Canvassers and Pet
Store locations selling Town Pet Licenses to enter into an agreement with
the Town for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
with each of the Door to Door Pet License Canvassers recruited by the
Town and be authorized to sign a similar version of the agreement with
Pet Store locations selling Pet Licenses for the Town.
3. CA010-005 - Internal Audit Report -Waste Collection Contract pg. 48
RECOMMENDED:
THAT Council receive report CA010-005 for information.
4. CFS10-010 - Procurement Card Update and Authorization pg. 61
RECOMMENDED:
THAT Council authorize the Director of Corporate & Financial Services -
Treasurer to execute documents and agreements necessary to secure the
services of a procurement card solution from US Bank Canada and US
Bank National Association; and
General Committee Agenda
Tuesday, April 6, 2010
Page 4 of 5
THAT staff report back to Council regarding safeguards and control
measures developed for the procurement card program prior to deploying
cards to Town staff.
5. Memorandum from the Director of Customer and Legislative pg. 64
Services/Town Clerk
Re: CAO10-004 — Services Contract for the Integrity Commissioner
For the Town of Aurora
RECOMMENDED:
THAT the memorandum be received for information.
6. CLS10-008 — Election Compliance Audit Committee pg. 78
RECOMMENDED:
THAT report CLS10-008 be received for information; and
THAT Council endorse participating with other interested York Region
municipalities in establishing a Joint Compliance Audit Committee; and
THAT the Terms of Reference for the Joint Compliance Audit Committee
be adopted; and
THAT the Clerk or his designate be directed to work with other interested
York Region municipalities to recruit applicants for a Joint Compliance
Audit Committee.
7. CLS10-011 — Possible Ward Question on the Ballot pg. 88
RECOMMENDED:
THAT Report CS10-011 be received for information.
8. IES10-014 - Bullfrog Power Procurement 2010 pg. 98
RECOMMENDED:
THAT Council approve continuation of the procurement of Green Power
from Bullfrog Power for 2010.
General Committee Agenda
Tuesday, April 6, 2010
Page 5 of 5
9. IES10-016 - Extension of Contract for Remedial Works pg. 102
to Reduce Extraneous Flow in the Wastewater
Collection Systems
RECOMMENDED:
THAT Council approve the expenditures and works for the second year of
a three year contract No. PW2009-03 — For the Continuation of Remedial
Works to Reduce Extraneous Flows in the Wastewater Collection System
as awarded to Fer-Pal Construction Ltd. for a 2010 upset limit of
$1,430,000 excluding taxes; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
amended Form of Agreement between the Town of Aurora and Fer-Pal
Construction Ltd.
10. PL10-023 -Proposed Zoning/Registration By-law for pg. 108
Second Suites (Two -Unit Houses/Basement Apartments)
File No. D14-18-08
RECOMMENDED:
THAT the attached draft implementing zoning by-law to permit second
suites and draft second suites registration by-law be enacted.
11. PL10-027 - Fetch Log House pg. 130
RECOMMENDED:
THAT staff be authorized to proceed with a Request for Proposal
regarding the restoration of the Petch Log House.
General Committee Agenda
-
April 6, 2010 AURORA
GC Minutes - 1
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 90-06
Council Chambers
Aurora Town Hall
Tuesday, March 23, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Collins-Mrakas in the Chair; Councillors
Buck, Gaertner, Gallo, Granger MacEachern,
McRoberts, Wilson and Mayor Morris
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Customer and
Legislative Servicesfrown Clerk, Director of Parks
and Recreation Services, Director of Planning and
Development Services, Director of Infrastructure and
Environmental Services, Director of Corporate and
Financial Servicesrrreasurer, Director of Legal
Servicesfrown Solicitor and Manager of Legislative
Services/Deputy Clerk
Councillor Collins-Mrakas called the meeting to order at 7:03 p.m.
I. DECLARATIONS OF PECUNIARY INTEREST
None
H APPROVAL OF AGENDA
General Committee recommends.
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following additions:
➢ Delegation b) Ms Susan Walmer, on behalf of the Oak Ridges
Moraine Land Trust
Re: Item 13 - PR10-014 -McLeod Wood Nature Reserve
➢ Delegation c) Ms Christine Sadler, Member of The Friends of the
Bloomington Wetlands
Re: CLOSED SESSION
Westhill Redevelopment Company Limited
Ontario Municipal Board Appeal
➢ Delegation d) Ms Deborah Campo, Artist
Re: Item 12 — PR10-013 —Peace Flame Tree
➢. New Item 18—LGL10-002'-Westhill Redevelopment Company
Limited Divisional Court Appeal
➢ New Item 19 - Memo from Neil Garbe, Chief Administrative Officer
Re: Completion of Nokiidaa Trail
CARRIED
- 1 -
General CommitiUene�l omm tee Meeting Minutes
April 6, 2010 Tuesday, March 23, 2010
Page 2 of 8
General Committee recommends:
THAT the Closed Session item 2 be amended to read:
GC Minutes - 2
2. Westhill Redevelopment Company Limited, Ontario Municipal
Board Appeal, to receive additional information regarding
proceeding.
CARRIED AS AMENDED
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of
Tuesday, March 2, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, March 2,
2010 be adopted as amended.by adding that Councillor Gallo was absent
on Town business.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(6), 6, 7, 8, 9, 10, 11, 12, 13, 14, 18 and 19 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 2, 3, 4, 5, 15, 16 and 17 were identified as items not requiring separate
discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items riot Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
2. EAC10-03 — Environmental Advisory Committee Meeting
Minutes of March 4, 2010
THAT the Environmental Advisory Committee meeting minutes of March
4, 2010 be received for information and the recommendations contained
therein be approved.
3. HAC10-02 — Heritage Advisory Committee Meeting
Minutes of March 8, 2010
THAT the Heritage Advisory Committee meeting minutes of March 8, 2010
be received for information and the recommendations contained therein
be approved.
-2-
General Com►nitt ReReAi S01 tee Meeting Minutes GC Minutes - 3
April 6, 2010 Tuesday, March 23, 2010
Page 3 of 8
4. YWCS10-01 — Yonge Wellington Corridor Study Steering
Committee Meeting
Minutes of February 10, 2010
THAT the Yonge Wellington Corridor Study Steering Committee meeting
minutes of February 10, 2010 be received for information and the '
recommendations contained therein be approved.
6. BBS10.003 — Building Permit Fees "Annual Report
THAT Council receive Report No BA09-003, Building Permit Fees —
Annual Report for information.
16. PL10-024—Site Plan Amendment
Whitwell Developments Limited/Smart Centres
Block 2, Plan 66M.3819
File Number: D11.11-09
THAT subject to any issues or comments raised by Council, Application
for Site Plan Amendment File D11-11-09, Whitwell Developments Limited/
Smart Centres be approved to' permit a revision to the internal vehicular
access design.
THAT Council authorize the Mayor and Clerk to execute an Amending Site
Plan Agreement between the Owner and the Town of Aurora. .
16. PL10-029 -Application to Amend the Zoning By-law
2091686 Ontario Inc.
16666 Yonge Street
File Number: D14-02-10
THAT Council receive for information the following overview of Zoning By-
law Amendment Application under file D14-02-10 scheduled for the April
21, 2010 Public Planning Meeting.
17. CS10-008 -Amendment of the Federal Gas Tax
Agreement with AMO
THAT Council enact By-law No. 5224-10, being a By-law to authorize the
execution of an amending agreement between The Corporation of the
Town of Aurora and the Association of Municipalities of Ontario (AMO)
pertaining to the transfer of Federal Gas Tax Revenues:.
CARRIED
VI DELEGATIONS
(a) Ms Nancy Van Kassel, Executive Director
Habitat for Humanity York Region
Re: Deferral of Development Fees Applied to
Habitat for Humanity Homes Built in the Town of Aurora
Ms Van Kessel addressed the Committee to advise of the many programs
offered by Habitat for Humanity and requested that the Town of Aurora defer
development fees on any Habitat homes occupied by Habitat families. Ms Van
Kassel suggested that should the Habitat home ever be sold in the open market
then the development fees would then be applied.
-3-
General Commit%lRe ee Meeting Minutes
April6, 2010 Tuesday, March 23, 2010
Page 4 of 8
GC Minutes - 4
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
(b) Ms Susan Walmer, on behalf of.the Oak Ridges Moraine Land Trust
Re: Item 13 - PR70-014 - McLeod Wood Nature Reserve
Ms Walmer provided the Committee with an overview of the economical and
environmental benefits of the McLeod Woodlot and expressed her sincere
appreciation that the McLeod Wood Nature Reserve in Aurora is being protected
and commended Council and staff for supporting this initiative and advised that
the Oak Ridges Moraine Land Trust is not able to apply for the tax exemption
until the rezoning takes place.
Councillor Collins-Mrakas relinquished the Chair to Mayor Morris.
General Committee recommends.
THAT the comments of the delegate be received for information.
CARRIED
General Committee recommends.
THAT the comments of the delegate be referred to item 13 and the item
be brought forward for discussion.
CARRIED
Councillor Collins-Mrakas resumed the Chair.
13. PR10-014 - McLeod Wood Nature Reserve
General Committee recommends:
THAT the draft agreement for the McLeod Wood Nature Reserve be
amended to include a requirement for the owners to annually apply
for property tax exemption status in accordance with recent
provincial regulatory changers arising from Ontario Regulation
388104; and
THAT Council authorize the Mayor and Clerk to sign the amended
agreement with the Oak Ridges Moraine Land Trust with respect to the
McLeod Wood Nature Reserve.
CARRIED AS AMENDED
(c) Ms Christine Sadler, Member of "The Friends of the Bloomington Wetlands"
Re: CLOSED SESSION
Item 2 - Westhill Redevelopment Company Limited
Ontario Municipal Board Appeal, to Receive Addition
Information Regarding Proceeding
Ms Sadler provided the Committee with an overview of the purpose of the Oak
Ridges Moraine Protection Act, 2001, the Environmental Review Tribunal and the
Ontario Municipal Board. Ms Sadler suggested that if a development application
is received within the Oak Ridges Moraine it should trigger the convening of a
-4-
General CommitMeAftAftee Meeting Minutes
April 6, 2010 Tuesday, March 23, 2010
Page 5 of 8
GC Minutes - 5
joint board of the Environmental Review Tribunal and the Ontario Municipal
Board and would like a provision to this effect implemented in Aurora.
Ms Sadler thanked Council for its support of the appeal and provided the names
of some of the organizations that have currently signed a statement, being:
o Friends of the Bloomington Wetlands
o Ratepayers of Aurora South (RAYS)
o York Region Environmental Alliance (YREA)
o Save The Oak. Ridges Moraine (STORM)
o North East Sutton Ratepayers Association
o 'Lakewatch Society
o Frends of Northumberland Nature
o .Oak Ridges Friends of the Environment
o York Simcoe Naturalists
Ms Sadler also advised that she is waiting to hear from 7 others, requesting:
1) That the Ontario Court of Appeal grant leave to the Town of Aurora and order
a Consolidated Hearing for the Westhill development application.
2) That any matter that is appealed regarding activities in the Oak Ridges
Moraine Plan Area be adjudicated as a joint hearing of the Ontario Municipal
Board and the Environmental Review Tribunal.
3) That a special class of Permits to Take Water for water taking within the Oak
Ridges Moraine Plan Area be established.
General Committee recommends:
THAT the comments of the delegate, and any further information provided
by the delegate, be received for information and referred to Closed
Session item 2 - Westhili Redevelopment Company Limited Ontario
Municipal Board Appeal to receive additional information regarding
proceeding.
CARRIED
(d) Ms Deborah Campo, Artist
Re: Item 12 — PR10-013 —Peace Flame Tree
Ms Campo provided the Committee with information respecting the creation of
the Peace Flame Tree, its sponsorships and her request for a grant of $1,000.
from the Town of Aurora. Ms Campo also provided information regarding public
Art Policies from surrounding municipalities and expressed her appreciation for
Council's consideration of this matter.
General Committee recommends:
THAT the comments of the delegate be received for information and
referred to item 12.
CARRIED
General Committee recommends:
THAT item 12 be brought forward for discussion.
CARRIED
-5-
General Commit(RAMORtee Meeting Minutes GC Minutes - 6
April 652010. Tuesday, March 23, 201.0
Page 8 of 0
- 12. PRO-013 - Peace Flame Tree
General Committee recommends:
THAT the Church Street School Cultural Centre Board be requested to
assist in the development of a public Art Policy for Council's
consideration.
CARRIED UNANIMOUSLY AS AMENDED
General Committee recommends:
THAT the Procedural By-law be waived to allow the Delegate to speak to
the public Art Policy.
Ms Campo advised of the process she had followed to pursue a location for the
Peace Flame Tree.
General Committee recommends:
THAT Council approve installation of the Peace Flame Tree at Town Hall
with the specific location to be determined by staff taking into
consideration concerns raised tonight.
CARRIED AS AMENDED
General Committee recommends:
THAT item 11 be brought forward for discussion.
CARRIED
General Committee recommends:
THAT item 19 be brought forward for discussion.
CARRIED
General Committee. recommends:
THAT the Procedural By-law be waived to extend the hour to 11:00 p.m.
CARRIED
11. PR10-012 - Completion of Nokiidaa Trail
General Committee recommends:
THAT Council approve the construction of the extension of the Nokiidaa
Trail and Hadley Grange Nature Reserve in principle; and
THAT staff be directed to seek 2/3's funding from Lake Simcoe Regional
Conservation Authority for the non -trail related ecological enhancements
as described in the attachment; and
-6-
General CommitlKWA b90tee Meeting Minutes
April 6. 2010 Tuesday, March 23, 2010
Page 7 of 8
GC Minutes - 7
THAT staff report back with funding options; and
THAT staff report back with an implementation plan..
CARRIED AS AMENDED
19. Memo from Neil Garbe, Chief Administrative Officer
Re: Completion of Nokildaa Trail
General Committee recommends:
THAT item 19 be received for information.
CARRIED
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
8. IES10-010--Joint Waste Diversion Strategy 2009 Update
General Committee recommends:
THAT Council receive for information the 2009 Joint Waste Diversion
Strategy update.
CARRIED
9. IES10-013— Submission of Annual Drinking Water Quality Report
General Committee recommends:
THAT Council receive Report IES10-013 for information on the mandated
regulatory reporting of the Town's Drinking Water System, Schedule 22. —
Summary Report.
CARRIED
18. LGL10-002 — Westhill Redevelopment Company Limited
Divisional Court Appeal
General Committee recommends:
THAT report LGL10-002 be received for information.
CARRIED
General Committee recommends:
THAT items 1(6), 6, 7, 10, 14 and Closed Session item 2 be deferred to
the March 30, 2010 Council meeting.
CARRIED
-7-
General CommittaAffnUff tee Meeting Minutes
April 6, 2010 Tuesday, March 23, 2010
Page 8 of 8
GC Minutes - 8
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor MacEachern provided Notice of Motion regarding Aurora Miler,
X CLOSED SESSION
General Committee recommends:
THAT General Committee resolve into a Closed Session, following
adjournment, to consider:
A matter regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board:
1. OMB Appeal by York Catholic District School Board,
Determination of the Value of the Lands at 278 Wellington
Street East, St. Maximilian Kolbe Catholic High School (D11-
08-07).
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:48 p.m.
CARRIED
THE REPORT OF GENERAL COMMITTEE MEETING 10-06 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 30,
2010 WITH THE EXCEPTION OF DELEGATION (b) AND ITEM 1(6) WHICH WERE
ADOPTED AS AMENDED, AND ITEM 12 WHICH WAS DISCUSSED AND ADOPTED
AS ORIGINALLY PRESENTED.
PHYLLIS M. MORRIS, MAYOR JOHN D. LF4 CH, TOWN CLERK
-8-
General Committee Agenda
April 6, 2010
Delegation (a) - 1
r
Friday, February 19, 2010
Mayor Morris and Members of Council
c/o John D. Leach
Directox.of Customer and Legislative Services/Town Clerk -
Town of Aurora
I)ear Mr. Leach
Magna International Inc.
375 Magna Drive
Aurora, OntBriG,. Ganac[6-140 7L6
Tel (905) 72$^7200
Fax (905) 728-729b.
FEB. 2 6 2010
Corporate Services De . pt.
Magna International together with the Canadian Cancer Societ r� are requesting an
exemption to the Town's Nolselly-Law for the Juno I 1"'— 1211 , 2010 Relay forLife
event which will bebidd.on the Magna property on Wellingion-Street East.
Representatives from the Canadian Cancer Society and Magna are requesting delegate
status to. address Council on the event.
Sincerely,
Hi r�Mlanager
H 4ad
Magna for Conurunity.
.14988 Yonge Street.
Aurora; ON
L4G. I M6
.9-
Ai 908?te
l6J Tancer canadienne
Society du cancer
February 21, 2010
Mayor Morris & Members of Council
C/o John D. Leach
Director of Customer and.Legislative Services/Town Clerk
Town of Aurora
Dear Mr. Leach,
Delega Wp!it
30 Prospect Street, Suite 101
Newmarket, Ontario
L3Y 3S9
Telephone. (905) $30.0447
Facsimile: (905) 830-0900
Please find attached some additional documentation which should assist the council in its
deliberations over our by-law exemption request.
Attached is a copy of our letter to nearby residents, map of local homes that will receive the
letter and a tentative event map showing the location and direction of the event stage.
Please consider our request for delegation status for the March 30th council meeting.
Regards,
�1.
Alex Red, Manager
Canadian Cancer Society
Holland River Unit
For information about cancel our services or to make a donation / Pour obtenir de rinformation sur le cancer, nos services on pour faire un don
1888939-4331 Vy rcancecca
Charitable Organization .. 118B2 9803 RR0n06
e TRAM ah�i 6'�i�tDelegNf16Ki �i)QJJt
,� 30 Prospect Street, Suite 101 dancer eanadienne Newmarket, Ontario
Society du cancer L3Y 3S9
Telephone: (905) 830.0447
Facsimile: (905) 830-0900
Monday, February 22, 2010
Dear Neighbours:
Re: Relay For Life,. Canadian Cancer Society, Holland River Unit - June 11-12, 2010,
Magna International.
I am writing to inform you of an event happening next month in o>;%community. From 7:00
p.m. Friday June 11, to 7:00 a.m. Saturday June 12, the Canadian Cancer Society's
signature fundraiser, the Relay For Life will be hosted at MagnaIjternational, 337 Magna
Drive.
''`iallllfilI u;±
The Canadian Cancer Society's Relay For Life is more tha"n jt'sj!4fi;undjaiser. It is an
opportunity to get together with family and frfendsrnd celebrate afiidj?Survivors,
remember loved ones lost to cancer, and fi hfhAe" f`__the hope of fln"Ti cure for this
$----f
terrible disease. it==±r ihiiss:
There will be entertainment provided liy.Aocal performeii-Ahroughout the night, as at. least
MWI
one member of each relay team is circlin `i;f 0 track ar ;throughout the night. We.hope this
will be of minimal disturbance for out neig(?bgursjs(7uY we also hope you will understand
that this event is a celebratioq,p.;4f;ho,ple for tho§e)tipiiched by cancer, and extend us your
patience. .. iii't.±i...,
You are invited to join usgat'our opening cn
have battled cancer. Caner survivors walk
courage in theirstrugglejWyr the disease.
If you have a
more on hglv��
at the Ca:idffiII
If you need to address any
905-391='6525
Yours si
Karen Beaulieu
Fundraising Coordinator
vhi celebrates the lives of people who
lap' ¢:;acknowledge and celebrate their
erns surrounlag the event and the music or just to learn
ase luminapls'or volunteer please contact Karen Beaulieu
nJlafid,Ri±y rj Unit at 905 830-0447 ext. 3833 or e-mail at:
or concerns during our event, please contact Karen at:
For information about cancer, our services or to make a donation / Pour obtenir de ('information sur le cancer, nos services on pour faire on don
1 $88 939-W31 % Wy ..caner=
Chariwble Organization No, 11882 9803 RR0006