Agenda - General Committee - 20100420GENERAL COMMITTEE
AGENDA
NO.10-08
TUESDAY, APRIL 20, 2010
1-00 F.M.
CHAMBERS
AURORA TOWN NALL
PUBLIC RELEASE
April 16, 2010
AiJi;�oRA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 10-08
Tuesday, April 20, 2010
7:00 p.m.
Council Chambers
Councillor Wilson in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
lI APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved.
Ill ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of
Tuesday, April 6, 2010
RECOMMENDED:
pg. 1
THAT the General Committee meeting minutes of Tuesday, April 6, 2010
be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee Agenda
Tuesday, April 20, 2010
Page 2 of 6
Vl DELEGATIONS
(a) Ms Sher St. Kitts pg. 7
Re: Canada Day Parade and the Aurora Jazz Festival
(b) Ms Joan Best, Events Co-ordinator, 55+ Senior Games pg. 8
York Region
Re: Seniors 55+ Hockey Tournament in November
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
X ADJOURNMENT
General Committee Agenda
Tuesday, April 20, 2010
Page 3 of 6
AGENDA ITEMS
1. CA010-006 -Anne Bartley Smith Lands pg. 26
RECOMMENDED:
THAT Council receive this report for information; and
THAT Council endorse in principle the project purpose and principles for
the development of a custodial relationship agreement with the Ontario
Heritage Trust related to the Anne Bartley Smith Lands; and
THAT the Chief Administrative Officer report back to Council with a draft
custodial relationship agreement with the Ontario Heritage Trust related to
the Anne Bartley Smith Lands when appropriate.
2. CLS10-012 - Pending List pg. 31
RECOMMENDED:
THAT report CS10-012 be received for information.
3. CFS10-013 - 2010 Water, Wastewater, Stormwater and pg. 62
Sewage Pumping Station Budget and Rates
RECOMMENDED:
THAT Council approve the 2010 Water, Wastewater, Stormwater and
Sewage Pumping Station Budgets as presented with net expenditures
totalling $13,256,000; and
THAT Council approve the 2010 Retail Water rate of $1.3055 per cubic
meter and the Retail Wastewater rate of $1.0217 per cubic meter of water
consumed for all bills issued on and after May 1, 2010; and
THAT Council approve the 2010 Flat Rate Stormwater charge of $4.11 per
unit per month for Residential and Condominium properties and $57.69
per unit per month for metered Non-residential Commercial/Industrial and
Multi -Residential properties for all bills issued on and after May 1, 2010;
and
General Committee Agenda
Tuesday, April 20, 2010
Page 4 of 6
THAT Council approve the 2010 Flat Rate Sewage Pumping Station
charge for each of the 165 users of the Ballymore Sewage Pumping
Station of $9.91 per month on all bills issued on and after May 1, 2010;
and
THAT Council approve the 2010 Flat Rate Sewage Pumping Station
charge for each of the 246 users of the Bayview Vandorf Sewage
Pumping Station of $6.62 per month on all bills issued on and after May 1,
2010; and
THAT Council approve the 2010 Flat Rate Sewage Pumping Station
charge for each of the 104 users of the Brentwood Sewage Pumping
Station of $14.44 per month on all bills issued on and after May 1, 2010;
and
THAT Council approve the 2010 Bulk Purchase Water Rate of $2.35 per
cubic meter on all bills issued on and after May 1, 2010; and
THAT Council approve fees for installation of a service connection for
either water or wastewater services be $725 per connection effective for
works completed on or after May 1, 201; and
THAT the necessary by-law to implement the 2010 Water, Wastewater,
Stormwater Sewer and Sewage Pumping Station Rates be enacted to be
effective for all bills issued on or after May 1, 2010.
4. IES10-017 - Regional Road Speed Limit Review pg. 78
RECOMMENDED:
THAT Council receive this report for information; and
THAT Council endorse the proposed speed changes summarized in this
report and as recommended in the revised Regional Speed Limit Policy.
5. PR10-004 — Property Use Agreements
RECOMMENDED:
pg.104
THAT Council authorize the Mayor and Clerk to execute Property Use
Agreements between the Town of Aurora and 1207309 Ontario Inc.
(Magna) and St Andrews College (SAC) for the year 2010 to facilitate the
Aurora Youth Soccer Club's (AYSC) use of Magna lands.
General Committee Agenda
Tuesday, April 20, 2010
Page 5 of 6
6. PR10-015 - PRS2010 — 02 Landscape Architectural Services for pg. 120
RinC Projects
RECOMMENDED:
THAT Council accept the proposal submitted by SerdiKa Consulting Inc, in
the amount of $64,171.00 (not including GST).
7. PR10-016 - Approval of Sheppard's Bush Parking Lot pg. 123
RinC Project
RECOMMENDED:
THAT Council authorize proceeding with design and Tender preparation
package for the Sheppard's Bush Permeable Parking Lot and Fitness Trail
Equipment Replacement Project.
8. PR10-017 - Tender PRS2010-23 Supply, Planting & pg. 131
Maintenance of Boulevard Trees
RECOMMENDED:
THAT Council award Tender PRS2010-23 for the supply and planting of
street trees to Lomco Landscaping in the amount of $150,026.00
(excluding taxes).
9. AAC10-04 — Accessibility Advisory Committee Meeting pg. 136
Minutes of April 7, 2010
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
April 7, 2010 meeting be received for information and the
recommendations contained therein be approved.
General Committee Agenda
Tuesday, April 20, 2010
Page 6 of 6
10. EAC10-04 — Environmental Advisory Committee Meeting pg. 147
Minutes of April 1, 2010
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
April 1, 2010 meeting be received for information and the
recommendations contained therein be approved.
11. HAC10-03 — Heritage Advisory Committee Meeting Minutes of pg. 154
April 12, 2010
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the April
12, 2010 meeting be received for information and the recommendations
contained therein be approved.
12. OPR&2C10-02 — 5 Year Official Plan Review & 2C Secondary pg. 161
Plan Steering Committee
Committee Meeting Minutes of April 7, 2010
RECOMMENDED:
THAT the 5 Year Official Plan Review & 2C Secondary Plan Steering
Committee meeting minutes of April 7, 2010 be received for information
and the recommendations contained therein be approved.
13. Memorandum from Councillor Gaertner pg. 171
Re: AMO Breaking News — Joint and Several Liability Paper
RECOMMENDED:
THAT Council receive for information the AMO Breaking News — Joint and
Several Liability Paper.
General Committee Meeting Agenda /»»> Minutes - 1
April 20, 2010 A,UR`ORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO..10-07
Council Chambers
Aurora Town Hall
Tuesday, April 6, 2010
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Councillors Gaertner,
Gallo, Granger, MacEachem, McRoberts and Wilson
MEMBERS ABSENT Mayor Morris and Councillor Collins-Mrakas
Chief Administrative Officer, Director of Customer and
Legislative Services/Town Clerk, Director of Parks
and Recreation Services, Director of Planning and
Development Services, Director of Infrastructure and
Environmental Services, Director of Corporate mand
Financial Services/Treasurer, Director of Legal
Servicesfrown Solicitor, Senior Building Inspector,
Manager of By-law Services and Manager of
Legislative Services/Deputy Clerk
Councillor Buck called the meeting to order at 7:03 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
None
II APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Customer and Legislative Services
Department be approved with the following additions:
➢ Delegation (b) Ms Kim Pyke
Re: Item 5 — Memorandum from the Director of Customer and
Legislative Services/Town Clerk
Re: CA010-004 — Services Contract for the Integrity
Commissioner for the Town
➢ Replacement pages 50 to 60
Re: Item 3 - Report No. CA010-005 — Internal Audit Report
Waste Collection Contract
CARRIED
- 1 -
General Committee Meeting Agenda
April 20, 2010
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 2 of 6
Minutes - 2
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes of Tuesday, March 23, 2010
General Committee recommends:
THAT the General Committee meeting minutes of Tuesday, March 23,
2010 be adopted.
CARRIED
IV POSSIBLE WARD QUESTION ON THE BALLOT/DELEGATIONS
Councillor Buck inquired if anyone from the audience would like to speak
regarding the possible ward question on the ballot to which no one responded.
V . DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 5, 8, 10 and 11 were identified for discussion.
Vl ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Items 3, 4, 6, 7 and 9 were identified as items not requiring separate discussion.
General Committee recommends:
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:.
3. CA010-005 - Internal Audit Report - Waste Collection Contract
THAT Council receive report CA010-005 for information.
4. CF810-010 - Procurement Card Update and Authorization
THAT Council authorize the Director of Corporate & Financial Services -
Treasurer to execute documents and agreements necessary to secure the
services of a procurement card solution from US Bank Canada and US
Bank National Association; and
THAT staff report back to Council regarding safeguards and control
measures developed for the procurement card program prior to deploying
cards to Town staff.
6. CLS10.008 — Election Compliance Audit Committee
THAT report CLS10-008 be received for information; and
THAT Council endorse participating with other interested York Region
municipalities in establishing a Joint Compliance Audit Committee; and
THAT the Terms of Reference for the Joint Compliance Audit Committee
be adopted; and
-2-
General Committee Meeting Agenda
April 20, 2010
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 3 of 6
Minutes - 3
THAT the Clerk or his designate be directed to work with other interested
York Region municipalities to recruit applicants for a Joint Compliance
Audit Committee.
7. CLS10.011— Possible Ward Question on the Ballot
THAT Report CS10-011 be received for information.
8. IES10-016 - Extension of Contract for Remedial Works
to Reduce Extraneous Flow in the Wastewater
Collection Systems
THAT Council approve the expenditures and works for the second year of
a three year contract No. PW2000-03 — For the Continuation' of Remedial
Works to Reduce Extraneous Flows in the Wastewater Collection System
as awarded to Fer-Pal Construction Ltd. for a 2010 upset limit of
$1,430,000 excluding taxes; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
amended Form of Agreement. between the Town of Aurora and Fer-Pal
Construction Ltd.
CARRIED
Vll DELEGATIONS
(a) Mr. Steve Hinder, Manager, Magna for Community and Mr. Alex Reil,
Manager, Canadian Cancer Society
Re: Relay for Life
Ms Lynn Pearson, Chair for the Relay for Life introduced Mr. Alex Reil,
Manager of the Canadian Cancer Society and Mr. Steve Hinder, Magna for .
Community (the official sponsor of the event). Ms Pearson advised that the
event is being held on Friday, June 11, 2010 and requested an exemption to
the Town of Aurora Noise By-law in order to allow the bands to play
throughout the night at a reasonable volume to help keep the participants
awake. Ms Pearson advised that the Canadian Cancer Society will be
notifying surrounding residents of the event and will deal -with any issues that .
arise. Ms Pearson encouraged Council to form their own group to participate
in this important event.
General Committee recommends:
THAT the comments of the delegate be received for information.
General Committee recommends:
THAT Council, approve the request for an exemption to the Town of
Aurora Noise By-law.
CARRIED
-3-
General. Committee Meeting Agenda
April 20, 2010
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 4 of 6
Minutes - 4
(b) Ms Kim Pyke, Re: Item 6 — Memorandum from the Director of Customer
and Legislative Services/Town Clerk
Re: CAOIO-004 — Services Contract for the Integrity Commissioner for
the Town
At this point in the meeting Ms Pyke was not in attendance.
Vlll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. BBS10-004 - Request for Sign Variance to Sign Bylaw No. 489M7P
Suncore Energy (Petro -Canada) 15612 Yonge Street
General Committee recommends:
THAT Council approve a request for a sign variance to permit a sign to
project beyond the limits of the canopy facia.
iw7
General Committee recommends:
THAT the Committee waive the Procedural By-law to allow Delegation (b)
Ms Pyke to speak.
CARRIED
(VII DELEGATIONS - Continued)
(b) Ms Kim Pyke, Re: Item 6 -- Memorandum from the Director of Customer
and Legislative Services/Town Clerk
Re: CAOIO-004—Services Contract for the Integrity Commissioner for
the Town
Ms Pyke inquired about obtaining the report regarding the Integrity
Commissioner and whether it has been made public and whether it can be
found on the Town's website. Ms Pyke further inquired about the agreement
and report with respect to the first Integrity Commissioner.
General Committee recommends:
THAT the comments of the delegate be received for information.
CARRIED
-4-
General Committee Meeting Agenda Minutes - 5
April 20, 2010
General Committee Meeting Minutes
:. Tuesday, April 6, 2010
Page 5of6
(IX CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION -
Continued)
2. 813S10.006 - Door to Door Pet License Canvassers and Pet Store Vendors
General Committee recommends:
THAT Council approve the continuation of the Door to Door Pet License
Canvassing Program for the 2010 licensing year; and
THAT Council require the Door to Door Pet License Canvassers and Pet
Store locations selling Town Pet Licenses to enter into an agreement with
the Town for this purpose; and
THAT the Mayor and Town Clerk be authorized to execute an agreement
With each of the Door to Door Pet License Canvassers recruited by the
Town and be authorized to sign a similar version of the agreement with
Pet Store locations selling Pet Licenses for the Town.
CARRIED
6. Memorandum from the Director of Customer and Legislative
Servicesitown Clerk
Re: CA010-004- Services Contract for the Integrity Commissioner
For the Town of Aurora
General Committee recommends:
THAT the memorandum be received for information.
CARRIED
8. IESIO-014 - Bullfrog Power Procurement 2010.
General Committee recommends:
THAT Council approve continuation of the procurement of Green Power
from Bullfrog Power for 2010.
CARRIED
10- PLIO.023 -Proposed Zoning/Registration By-law for
Second Suites (Two -Unit Houses/Basement Apartments)
File No. D14-18-08
General Committee recommends:
THAT the attached draft implementing zoning by-law to permit second
-suites and draft second suites registration by-law be enacted; and
THAT the wording in the By-law be clarified to ensure that the one
entrance speaks to the main fapade of the building.
CARRIED
-5-
General Committee Meeting Agenda .
April 20, 2010 . .
General Committee Meeting Minutes
Tuesday, April 6, 2010
Page 6 of 6
11. PL10-027 - Patch Log House
Minutes - 6
General Committee recommends:
THAT staff be authorized to proceed with a Request for Proposal
regarding the restoration of the Fetch Log House; and
FURTHER THAT staff and the Mayor meet with Whitwell to discuss
their responsibilities and participation in the restoration of the Patch
Log House and that this update be reported to Council with the
Request for Proposal results.
CARRIED
X CLOSED SESSION
General Committee recommends:
THAT General Committee defer the following Closed Session item:
1) Labour relations or employee negotiations;
(Deferred from the March 30, 2010 Council meeting)
• CUPE Negotiations Strategy and Direction,
o Current contract expires March 31, 2010
CARRIED
Xl NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Councillor Gaertner inquired of the Chief Administrative Officer as to how the
replacement pages 50 to 60 of report CA0.10-005 were different from the ones
provided with the agenda. The Chief Administrative Officer advised that the
signature page was the wrong page in the original agenda and the attachment
provided with the Additional Items is more legible than the one provided in the
original agenda.
XIl ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 0:22 p.m.
THE REPORT OF THE GENERAL COMMITTEE MEETING 10-07 IS SUBJECT TO
FINAL APPROVAL AT COUNCIL ON TUESDAY, APRIL 13, 2010.
PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK
-6-
General Committee Meeting Agenda Delegation (a) - 1
April 20, 2010
DELEGATION REQUEST
Requests for delegation status, any written submissions and background _
information for consideration by Council or committees of Council must be
submitted to the Clerks office by
4.30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
1
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY COMMITTEE DATE:. GC Al2HI 20 2010
SUBJECT: Canada DayParadeand Aurora Jazz+ Festival
NAME: Sher St. Kitts
PHONE: HOME: BUSINESS:
FAX NO.: E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (If applicable)
1. Canada Day Parade Volunteers and
2. St Fitts Music for Aurora jazz+ Festival
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION -
1. Discussion re Parade up -dates
2. Re Aurora jazz+ Festival up -dates and request for Town support
Personal Information on this form is collected under the legal authority of the Municipal
Act, as amended. The Information is collectedand matntained for the purpose of creating
a record that Is available to the general public, pursuant to Section 27 of the Municipal
Freedom of Information and Protection of Privacy Act. Questions about this collection
should -be directed to the Town Clerk, Town of Aurora 1 Municipal have Box 1000 Aurora,
ON LAG 6,11 1 -
.7-
General Commitfte Meeting Agenda Delegation (b) - 1
April 2O,2 II - Tnwnaenc
D05-7V-3123Auitmk Info®e-auroa.ca
Town of Aurora
. ,yptofaitGgaadCava�rae�r 1 MUnldpal Drive,
nox 1000. AUMM, ON L4G 6.11
DELEGATION REQUEST
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCIUCOMMITTEEIADVISORY COMMITTEE DATE: Aiorf 1 dO J O l G
SUBJECT:
t
Aurara
Tow a ' Postal Code
PHONE: HOME BUSINESS:
FAX NO.: E-MAIL ADDRESS:
DO YOU REQUIRE ANY ACCESSIBILITY ACCOMMODATION 06
NAME. OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable) -
Ufirg LSInn S-enious 55'r Sen ioyS Oa Ines
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
GI
Personal information on this forms collected under the legal eathodty of the Municipal Act as amended. The ft formadon is
coflecled and maintained for the purpose of amending a record met is avagabk to the generalpubec, pursuard to Section 27 of
Nm Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
Me Two Clerk, Town of Aurora i Municipal Drive aox 1000 Aurora, ON IAG M Telephone 900 727-0f2l
Oki;
E
General Committee Meeting Agenda
April 20, 2010
Delegation (b) - 2
To Whom It May Concern:
April-14-10
In 1982 the Older Adults Centres Association of Ontario came up with the
concept of having Seniors Games. The basic idea was to promote activities for Seniors
throughout Ontario.
From that time until the present this concept has grown to the point where we now
have ACTIFEST (Summer games being held in Oshawa from Aug. 10 —12 this year) and
WINTERF EST (Winter games being held in Haliburton from Feb. 15 —17 in 2011).
Ontario is divided into 40 regions. Each region is allowed only I entry into each
event. Therefore, it is necessary to have regional qualifying tournaments should there be
more than 1 team (or individual) wishing to play in the Ontario games. This is the reason
for the York Region Games.
Specifically for our interest, hockey, we expect to have 8 teams enter a qualifying
tournament to be held in Nov. For the first time this year there will be 2 divisions, 55+
open and a 65+ open. One team from each division will qualify to participate in the
Ontario Senior Games.
In previous years the Al Palladini arena has been donated to us. That is not the
case this year so Joan has done an extensive search of arenas and prices. The best price
to date has been the Aurora Community Centre. Our cost for the 2 pads of ice from 9:00
a.m. until 4:00 p.m. is $1653.12. In addition. the cost for our officials will be $912.00.
This is a very high cost to out. senior hockey players as we try to promote this event in
comparison to previous qualifying tournaments.
We respectfully request a reduction in the cost of the ice as we attempt to
promote our senior's hockey qualifying tournament.
Best Regards,
Bob Inkster
Hockey Coordinator
-9-
k ga rn
g5 ,s YORK REGION
SENIOR,GAME!
www.ontarioseniorgames•ca OFFICIAL PROGRAM 201
SUMMER GAMES 2010
MAY 4-JUNE 8
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Call 905.841.1001 or visit www.,h�ewtrail.com for more informatio
What's In
Hello and welcome to the 2010 York Region Senior. Games.
My name is Angeline Richard and as the chairperson for the York Region
Senior Games, I would like to welcome all the participants. This year we are
offering 25 summer activities which are scheduled to take place throughout
York Region. Our purpose is to get adults over 55 both physically and
mentally active. These activities are stepping stones to the next levels of
competition.
During the games I will be in attendance at most of the events. I am looking
forward to meeting you and hearing feedback from you about the games. It
is wonderful to see adults over 55 enjoying and participating in the games.
I would like to challenge everyone this year to enlist a new participant in
order to help make the games bigger and better.
Yours truly,
Angeline Richard
Welcome to the York Region
Senior Games
About the Senior Games 4
Who can Participate
4
History of the Senior Games
5
How to Register
6
The Bob Secord Award 6.a7
'rogressive Euchre .10
>wimming - Prediction Swim
'wimming -Sprints
rtiq mming - Overall 4 Medley`
9 Ball Pool
11
Shuffleboard
Snooker
Darts
PIckle Ball
5-Pin Bowling
12
Contract Bridge .
Bocce.
-Golf & Cart --
Carpet Bowling
Cribbage
13
Tennis
Prediction Walk
Nordic Walk
Lawn Bowling
Horseshoes
14
Closing Ccrmonies
Publishedby%+•:'•f=`+ai in
co-operation with'York Region Senior
Games. www,!Mediaworld.com
1.877.259.2211 .
www.ontarioseniorgames.ca York Region Seniors Games 2010 1 3
About the Senior Games...
�a lie Ontario Senior Games are
r;_ These games have been desi:
promote an active and healthy lil
annually in the 40 districts across
every two years across Ontario.
This year's District 14 - York R
between May 4 and June 8 of 20
5-Pin Bowling, 9-Ball Pool, Bid;
Bridge, Cribbage, Darts, Golf, I
The
in 55+ Sum
The events i
chre, Bocce,
Swim, Nordic Walk, Pieldebali; Prediction Swim,
Euchre, Shuffleboard, Snookers Sprint Swim and
The events included in the Winter Games are Alp
Speed Skate, Table
pants from the Di
Who Can Participat
:'
f� he'York Region Senior Games welcome all adults t
Region. The included municipalities are as follows: A,
Markham, Newmarket, Richmond Hill, Vaughan and3
These games are open to residents of all levels of erperien
Winter
s over the age of
cur athletes to 1
immer Games oc
Winter Games oc
ies are being h
in these games
Bowling, Conti
ng, Medley Sp'i
i Walk, Progres
;, Badminton, C
t Skate, Short Tr
Top ranked par
continue on to
athe 'respective summer and winter. provinciai game
eld between August 10 and 12 in Oshatya and Winterfe
ween February 15 and 17 in Halibu"rton. Top ranks
provincial games can continue on to the Ca> ada M
held in Brockville between August 24 and 28 in 2010.
age of 55 residing in the municipalities of York
East Gwillimbury, Georgina, King Township, f
These games can be competitive for some participants, or
s; a simple form of exercise and entertainment for others. _
_. - - - --
The gold, silver and bronze winners of each event will qualify for Actifest and Winterfest in their respective years. The
winners of these games can then continue .01 to the Canada Games.
The Senior Games are a great way t-6 meet people with a common interest in an active lifestyle. Whether it is playing a
game of cards or doing a prediction walk, the goal of these games is to keep adults over 55 active.
REDEEM THIS ADVERTISMENT FOR A RANGE BASKET, VALID THIROU(
To book your tee titt,e or special 1 800.465.PUTT www sil
event, please Cali or visit:
4 1 York Region Seniors Games 2010
THE 2010 SEASON
History of the Senior Games
, lie concept of the Ontario Senior Games was initiated in 1982 Association became an incorporated body. In
i
'- by the Older Adult Centres Association of Ontario (OACAO). 1998 the Ontario ?.Senior Games Association
The (then) Ministry of Tourism 'and Recreation agreed to (OSGA) in conjunction with the Ministry of
provide financial assistance to help 'develop this'program and to Citizenship, Culture and Recreation and the
promote activities for seniors throughout Ontario:: Seniors Secretariatbegan the groundwork for
In March 1984, the OACAO established an Ontario Senior Games the first Wintcr Games for Seniors in the prov-
Committee. This Committee was to develop a format for District ince of Ontario. -The concept was to hold Winter
competition and to develop and implement a plan for Ontario Games biennially, :in odd -numbered years. The
111:Senio Games :'Provincial events were
.. ,
championships., / to be active
The first 'Ontario Senior events which
Games `` Championships reflected the
known as Actifest (Activity �� V+' , winter activi-
--Festi6al)werehostedbythe- w uNnnN`{iz,f ties . of --the
City of Kitchener in 1986 Ontarians.
The success of those Games c € r r*r yu
't{s Financial
provided the framework !t, Ip, support ort for
=r
for the establishment of the the first
Ontario Senior Game
•Ontario
Actifest to be held in hYct3{ Fr
Senior
August in even -numbered n ; r , Games Win -
years. District games would - sf++ h�¢
terfest came
be held annually & district from tlne
winners in the events Banc * "
Seniors
troned "by%` "the Ontario"
a Secretariat.
Senior Games program, - In 1999, the
would qualify to compete in the Ontario Semar Games Actifest., Iinternational Year, of_Older Persons made the
The Ontario Senior Gaines have been. held in Kitchener (1986); . announcement of "the- first -ever Winter Games
Brampton (1988): London (1990,'2008), Hamilton 6992, 2006); for Seniors. Financial support for the next Win -
Sudbury (1994); Richmond Hill (1996); Windsor (1998); Ottawa- terfest was from the Ministry of Tourism,
Carleton Region (2000); Kingston (2002) and 'St. Catherine's Culture and Recreation.
(2004). The host community for 2010 will be Oshawa. There are currently 40 Districts in the Province
— Inn 1986, the Ontario Senior Games program continued to grow and of Ontario _participating -in -the Senior Games:
the organization looked for more independence. In November 1996, The first place winners in each of the sanctioned
the Ontario Senior Games Council was granted the sight to sepa- events advance to represent their District at
rate from the OACAO and in April 1997, the Ontario Senior Games Actifest or Wfnterfest, respectively..
905-898-1844
www.naturesemporium,ca
www.ontarioseniorgames.ca York Region Seniors Games 2010 1 5
How to Register...
You can obtain a registration form at
www.ontarioseniorganres.ca. When you arrive at
the website, in the left side menu click on district
pages, and search by the name or number of the'
district. Click on District 14 - York Region and
then click on the link 2010 Summer Games
Registration District_14.
You can also obtain a registration or in person
at any community centre, seniors centre or
municipal office.
Completed registration forms, along with a
cheque made payable to the PORK REGION 55+
GAMES, must be sent to.
Games Registration
ATTN: L16yd,Balsdoii
474 Davis Drive
' Newmarket'Ontario .. •
L3P 2P1
Please send your completed registration form with payment before April 23, 2010. Registrations for Lawn Bowling must
in 2 or more games, the Senior Ganes will give you a $2.00 reduction
The Bob 5eeord Award
"Mr. Sport and Recreation" Robert lit 1961, he was promoted to a h°
E, (Bob), Secord began his career in supervisory position with the1
Win]
;Ministry, Through immerons shifts of
sports administration
following his graduatrmi from the the Sport and Recreation portfoho,
University of Toronto m 1948; He was Mr. Secord was continuously € e sy i '' a,
involved in municipal recreation m mvolved = m directing aid for the
Brantford and Mimrco In 1951, he "development `of both mass
was hired by the Province of Ontario participation and high performance-
and for 10 years was responsible for athletes.
development of sport and recreation s'
Under
his - auspices the Sports
s ; '
programs in several western Ontario
communities, Federation of Ontario was formed
6 1 York.Region Seniors Games 2010
The Bob Secord Award continued
along with the Ontario Sports Centre
and the present programs of support
for provincial sport governing bodies
were developed. He was one of those
who started the present National
Coaching Certification Program. In,
1970, lie initiated the Ontario Games
(summer and winter) for able bodied`
athletes. He helped to establrsh the
Ontario Games for the Physically
Disabled in 1975 and „the , Ontario
Senior Games in 1985.iMv was also
involved in the development of the
Special Olympics Program -for -the.
mentally challenged IA addition, he
started the Ontario Sports
Recognition Awards"Program. He.
was. instrumental ;in -the success and
growth of the Canada Games since
their inauguration m 1967. "- Mr.
Secord was Founding'Chairman of
the Interprovincial Sport and
Recreational'Council and was on the
Board of the ;Canadian Olympic
Association.
In October 1975; Bob was loaned. to
the Canadian Olympic A"ssocmtion
for a year to develop and Ar'ec.,t, its
support program for Canada's!'
athletes participating m It 1976'°
Olympic Games.
Air. Secord was appointeil Assistant
Deputy Minister for Sport and
Recreation in 1980, a position from
which ire retired in 1989 after 38
years
Throughout these years, Bob played
an active part in several sport and
.recreation organizations related to
his responsibilities. For his many
contributions he was made an
Honourary Life Member of Sport
Ontario,. the Society of Directors of
Municipal Recreation in Ontario, the
Ontario Municipal Recreation
Society, the Ontario ., Recreation
Society, and the parks and
Ontario Senior Games. It is hoped
that with this award, Bob's ideals and
invaluable contributions will endure.
The original award was designed and
carved by Frank Potocuik of
Thunder Bay. Born in Yugoslavia,
Frank Potocnik has been
instrumental in developing an
awareness¢ of all crafts throughout
Northwestern Ontario. His wood
carvings have been selected for
Ontario crafts exhibitions and for
-Recreation Federation of Ontario. -In exhibitions throughout__ _North.
1988, the Canadian Parks and America. In 1981, he' was
Recreation Association granted him a commissioned by the Ontario
00"flon '" of Outstanding Government to create a series of
Achievement. He was elected as an carvings for presentation to visiting
`Honourary'Member of the Canadian' dignitarles.,during the 1981- Canada
Olympic Association and was ' Games hosted by the City of Thunder
inducted into Canada's Sports Hall of Bay. In addition, Mr. Potocnik is
Fame in 1993. represented in numerous private and
corporate collections in Germany,
Mr. Secord's life long contribution to
the development and advancement of
people through participation in sport
and athletic endeavours is
well-known to Canada's athletes;.
coaches, officials, administrators,"
In recognatlonof Bob's achievements,
his family decided to initiate the Bob
Secord Award of Excellence to be
presented at the Ontario Summer and
Winter Games, the Ontario Games
for the Physically Disabled and the
United States and Canada.
The Bob Secord Award recognizes an
athlete who best exemplifies the spirit
ofgames.
This candidate. ' demonstrates
performance and achievements as an
athlete
• This candidate is role model to
fellow athletes '
• This candidate demonstrates
camaraderie. and leadership on and
off the field of competition
2007-2009 Ontario Senior Games Association
www.ontarioseniorgames.co York Region Seniors Games 2010 1 7
General Committee
FIVE GREAT LOCATIONS IN
YORK REGION TO SERVE YOU!
G CHARTWELL www.chartwellr
Chartwell's National Appreciation Of Seniors
i�� *P. ,alp 4"Y.� A � ��
,ail % S ?\
i
�� +if� � — � .uN+IFS1AR
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CALL FOR ENTRIES
CHAIZI-WELL CLASSIC
CNSTANTIA
RETIREMENT RESIDENCE
784 Centre St.
Thornhill, ON
905--771-1013
CHARTWELL CLASSIC
VALLEY VISTA
RETIREMENT RESIDENCE
600 Valley Vista Dr.
Vaughan, ON
90 900
:ROUGE
5958 l.6th. ,, Markham
905 J9 11111
L C4ARTWELI
www.chartwellreit.ca
Event
Line Up
r�r
Progressive Euchre
This is an open doubles
females, or mixed.
.:p
jLI
COst: $80°
Date: Tuesday, May 412010
can be two males, two Time: 1:00PM
Place: King City Seniors Centre
Fisher Street, King City
Slvinlnung -'A., diction Swim
Date
Wednesday, May 5, 2010
This'event has trvo groups.
Time
10t30AM
'
Group 1 200in swim, men's or women's, ages 55 and older. .
or women's, ages, 65 and "older
Place:
Garnet A. Williams
<
Group 2 IOOm swim, men's
Community Centre
,s 4
---_---_-- -_-
_- .
SOl Clark -Ave W Thornhill .
I> s `"`
Swzllt)lting -Sprints
Date:.
Wednesday; May 5, 2Q10
ry
This event has flit ee groups
Time:
10:30AM
s
Group'1 - SOin swim, men' or women's, ages 55 aiid older.
,� 4 <'
Group 2 - ZSm swim, inen's or ivomen's, ages 65 and older.
place:
Garnet A, Williams
Group 3 =25m swim, men's or women's, ages 75 and older.
Community,Centre
%:Cost;
501 C1arkAve. W. Thornhill
$800 -
----------------
Swi tt ling - Overall - 4 Medley SPrintsT..
ednesday, May 5, 2010
Thisevent has three groups.
women's,ages 55 and olGroup2
30AM
Gt oup1- 50m swim, men's or
-,25m swim, mens or women's, ages 65 and'olarnet
A. Williams
GXou 3 25m swim'men's or'women's; ages 75 and olommunity
p
Centre
sma
"
501 Clark Ave. W. Thornhill
—;
(
Cost a800
Date:
Thursday, May 6, 2010
Bid Etie 'r
--
This is an open doubles event. Teams can be two males, two
Time:-1:OOPM- --
females, or mixed..
Place:
Newmarket Seniors
Meeting Place
Cost: $800
474 Davis Drive, Newmarket
10 1 York Region Seniors Games 2010
i
Event Line Up
rt 9Ball Pool
This event has a women's
non -sanctioned.
4
Id Cost. $800
Date:
Monday, May 10, 2010
category. This event is
Time:
12:00PM
Place:
Bigwigs Billiards
1220 Stellar Drive .
Newmarket
Date Tuesday, May ll, 2010
This is an,open`doubles event. Teams can be two males, two.'' Time: 9:0tIAM
females or mixed.
Lunch will be provided at this event. Placer Sutton,Arena
co
North Street
tloo ev
Vale: Weanesuay, ivlay iz,,zoiu
Time:
10:30AM
Place:
Aurora Senor; Centre
I'liis is an open, non sanctioned even[.
5 Municipal Dr rve, Auror:
(John West Way/Aellingtor
ba
Place:
Royal Canadian. Legion 38'.
Cost..$8
105 Industrial"Pkwy N, Aurora
D[tYts
Date:
Thursday, May 13,2010
Tins is a doubles event. Teams can enter as men, women, or
Time
11:00A1\4
mixed ENTER ONE ONLY.
Place:
Royal Canadian Legion 385
COSt $800
105Industrial Parkway N.
Aurora
. Pickle Ball
Date:
Friday, May 14, 2010
This is a doubles event Teams_can enter as men, women, or _
Time.
8:OOAM _
mixed, in a 55+ or 65+ category. ENTER ONE ONLY.
Place:
Newmarket Magna Centre
�=
Cost. $800
860 Mulock Drive
D-`
Newmarket
www.ontarioseniorgames.ca York Region Seniors Games 2010 I 1
Event Line Up
I -j# 14 5-Pin Bowling
fl# F� This event is for teams
. . . the name of your team
Cost: $1710
Contract B,
This is an op
Date: Monday, May 17, 2010
may also enter. Please write Time: 10:00AM
the registration form.
Place: Stellar Lanes
1220 Stellar Drive
Newmarket
'doubles event. Teams can be two
Golf & Cart
Carts,are mandatory for this event.
Date. Wednesday, May 19, 2010
Time: 9:30AM
Place: Aurora Seniors Centre
5 Municipal Drive, Am
Date: . Wednesday; May 26, 2010
1. Car
` = This is an open -doubles event. Teams can_be_two males, two
Time:— 9:OOAM
Pka' females, or mixed.. Place: Holland Landing
0 Lunch will be provided at this event.
rtJCommunity Centre
Cost: $800 195131'onge St. Holland Landir
upper canada hearing and speech centre
12 1 York Region Seniors Games 2010
www.ontarioseniorga
Event. Line Up
Cribbage
This is an open doubles
females, or mixed.
can be two males, two
Cost: $800
w!
Tennis*
r,
F'rt This is an open doubles event with three groups. ENTER ONE ON
- Group 1 '55, and older, men's, women's or mixed teams
' Group 2 65 and older, men's, women's or mixed teams
Group3'44.•75 and olden; men's, women's or mixed teams.
C'ost.:$8o�-*Rain,date�sThursday June 3,
Pi edictio►e Walk
Y * Thts evcut has two
€ te a e 1 Group 1 a km, ages 55 and older, men"s or women's
z" s Grouu 2 —.1. km,'ages 75 and older, men's.or women's.
!
9tdic Wal)c
�x
o %f
Thus event has two groups.
Y IO ,���
Group j— 3 km,,ages 55 and olden, men's or women's.
'RN,
Group 2 1 km, ages 55 and older,. men's or women's
y!
r
l
Lawa Bowlereg' ,
`
This is a doubles or triples event. Teams are mixed.
There ns au additional date in -the event of unsuitable -weather
a
a
conditions.
Cost: $800 .-Rain date is Wednesday June 9, 2010
Date: Friday, May 28, 2010
Time: 1:00PM
Place: Silver Jubilee Hall
6297 Main Street
Stouffville
June 1, 2010*
Time: 9:30AM
Place: Garnet A. Williams
Community Centre
Date: Wednesday, June 2; 2010
Place,:
Fairy Lake
Water Street
Newmarket.
Date:
Monday, June 7, 2010
Time:
9:30AM
Place:
Newmarket Lawn Bowling Cli
400 D'Arcy Street '
Newmarket (Off Lorne Ave
www.o n to ri o se n i o rg a m e s. ca
York Region Seniors Games 2010 1
Event Line Up
Horseshoes
-
a
This is a doubles event,
n
mixed.
Lunch will be provided
Cost: $800
Date: Tuesday, June 8, 2010
can be 5trvo men, two women, or Time: 10:OOAM
event. Place: Royal Canadian Legion 356
21 East Street
Sutton
j Date ,Tu,cs_day, Jute 15, 2010
Cere/Ytontes
Time 11:OOAN1
This is the final event of the YOrjk Region 55+
Place: Garnet A. Williams
2010 Summer Games. This event''will include
Community Centre
lunch, entertainment, and the --presentation of _—
501 Clark Ave. West —
the medals to the winners: All participants are
Thornhill
welcome at this event "
Cost: $1500 ,
�F7010 M H+ LI DAYS
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For More Information or a Free 2010 Brochure Call
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email info rchanoverholidays.com - www.hanoverholidays.com J '
14 1 York Region SeniorsGomes 2010 www.ontarioseniorgames.ca
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General Committee Meeting Agenda ITEM # -
April 20, 2010
/- TOWN OF AURORA .
AUR,QRA GENERAL COMMITTEE No. CA010-006
SUBJECT: Anne Bartley Smith Lands
FROM: Neil Garbe, Chief Administrative Officer
DATE: April 20, 2010
RECOMMENDATIONS
THAT Council receive this report for information; and
THAT Council endorse in principle the project purpose and principles for the
development of a custodial relationship agreement with the Ontario Heritage
Trust related to the Anne Bartley Smith Lands; and
THAT the Chief Administrative Officer report back to Council with a draft
custodial relationship agreement with the Ontario Heritage Trust related to the
Anne Bartley Smith Lands when appropriate.
PURPOSE OF THE REPORT
To seek Council endorsement in principle of the proposed parameters of a potential
custodial relationship agreement with the Ontario Heritage Trust related to the Anne
Bartley Smith Lands (14001.Bathurst Street).
BACKGROUND
On September 29, 2009 Council made the following direction, namely:
Authorize Staff to explore a potential custodial relationship agreement
with the Ontario Heritage Trust related to the Anne Bartley Smith Lands;
AND FURTHER THAT the Chief Administrative Officer report back to
Council with the parameters of a potential custodial relationship agreement
with the Ontario Heritage Trust related to the Anne Bartley Smith Lands, if
appropriate.
The Anne Bartley Smith property, a 97 aere (39 ha.) parcel located on the Oak Ridges
Moraine, was donated unconditionally to the Ontario Heritage Trust in 1992. The site is
part of Lots 72 and 73, Concession 1, Town of Aurora, Regional Municipality of York. The
Ontario Heritage Trust holds the property in trust to protect the significant natural heritage
features and archaeological resources of the property for the long term.
-26-
General Committee Meeting Agenda JITEM # 1-2
April 20, 2010
April 20, 2010 2 - Report No. CAO10-006
The Smith property, part of the Oak Ridges Moraine, helps serve an important function as
the headwaters for more than 30 streams flowing into Lake Ontario and Lake Simcoe.
Approximately 60 percent of the land has natural heritage features (woodlots, Moraine
topography, flora and fauna). The steep slope along the eastern and southern edges of
the Smith property supports some deciduous forest, much of which is early successional.
These wooded slopes are dominated by a mix of ash, maple, red, oak, trembling aspen
and basswood. Mature white pine and Norway spruce occur in a number of places
scattered across the property. There are two endangered butternut trees (Juglans
cinerea) on the property abutting the northern fence -line. Several young white pine and
white spruce plantations were planted in the 1980s. The site supports deer and small
mammals that are being displaced by the active residential development of the abutting
lands. A Stage 1 Archaeological Assessment has been completed by the Ontario,
Heritage Trust for the property.
The lands are a provincial resource in Aurora that could be better leveraged for
additional passive recreation uses that might include hiking, outdoor skating and snow
shoeing. There is also an opportunity to expand the use of interpretive signs to.
highlight the cultural and natural heritage features of the property.
COMMENTS
Staff have met with representatives from the Ontario Heritage Trust to discuss potential
options for the Anne Bartley Smith Lands. Based on these discussions, the following
project purpose and principles were developed to act as a framework for the
preparation of a mutually beneficial custodial agreement for the lands. .
Purpose
To establish a mutually beneficial relationship between the Town of Aurora and the
Ontario Heritage Trust that ensures the long term protection, enhancement and public
enjoyment of the Anne Bartley Smith lands.
Principles
1. To prepare a mutually beneficial long term custodial agreement between the Town
of Aurora and the Ontario Heritage Trust that allows for continued public access to
the lands.
2. To respect the existing natural and archaeological features of the property including
the protection of natural heritage features such as key tree species including the
existing endangered butternut tree population, the mature oak forest areas and
wildlife.
3. To support the development of a wildlife corridor that links the property to the
Town's significant natural heritage features and adjoining natural systems.
- 27 -
General Committee Meeting Agenda ITEM # 1 - 3
April 20, 2010
April 20, 2010 - 3 Report No. CA010-006
4. To encourage. the stewardship of the lands through the development and
implementation of a formal Environmental Management Plan.
5. To allow for enhanced passive recreational uses including hiking; jogging and
snowshoeing. Motorized vehicles and leash free dogs will not be. permitted on the
property.
6. To promote the lands as an open laboratory and educational tool, showcasing the
natural features of the Oak Ridges Moraine.
7. To create an environment that is both ecologically and economically self sustaining
with minimal maintenance requirements.
8. To encourage increased local awareness and monitoring of the property.
9. Jo better connect the lands with the adjoining communities through the creation of
gathering point to allow access to the property.
Based on the above parameters, staff will work with the Ontario Heritage Trust to
prepare a draft custodial agreement for the lands for Council's consideration in the
coming months.
ALTERNATIVES TO THE RECOMMENbAT'ION
1. Council may choose not to endorse the.proposed parameters of a potential
custodial relationship agreement related to the Anne Bartley Smith Lands.
FINANCIAL IMPLICATIONS
The costs associated with the preparation of the draft custodial relationship agreement are
anticipated to be minimal.
However, additional costs associated with the implementation of the agreement are
expected. Staff will follow up with a more detailed summary of the financial implications of
implementing a proposed draft custodial relationship agreement when appropriate.
CONCLUSIONS
On September 15ih, 2009, Council authorized staff to explore a potential custodial
relationship agreement with the Ontario Heritage Trust. Staff have met with
representatives from the Ontario Heritage Trust and developed the following project
purpose and principles to guide the preparation of a mutually beneficial custodial
agreement for the lands. Staff are requesting Council endorsement in principal of the
above project purpose and principles to form the basis of a draft custodial relationship
agreement.
-28-
General Committee Meeting Agenda
April 20, 2010
ITEM # : 1-4
April 20, 2010 - 4 -. Report No. CA010-006
ATTACHMENTS
Attachment# 1 Key Map —Anne Bartley Smith Lands
PRE -SUBMISSION REVIEW
This report was reviewed at the Executive Leadership Team meeting on April 8, 2010.
Prepared by. Anthony lerullo, Manager of Strategic Initiatives, ext. 4742.
Neil Garbe
Chief Administrative Officer
-29-
. ...
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General -Committee Meeting Agenda
April 20, 2010
ITEM # 2-1
/�- TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No.CLS1O-012
SUBJECT: Pending List ..
FROM: John D. Leach, Directorof Customer & Legislative Services/Town Clerk
DATE: Apri120, 2010
RECOMMENDATION
THAT report CS10-012 be received for information.
PURPOSE OF THE REPORT
To keep Council apprised of any pending issues originating from General Committee and
Council meetings.
BACKGROUND
Attached is a list of motions and directions from Council. The list supersedes the March
23, 2010 list and is intended for information purposes. The text in bold represents changes
in status since the last distribution.
All outstanding matters originating from or referred to an advisory committee are identified
in a separate pending list. The advisory committee pending lists will be circulated with the
respective advisory committee agenda for consideration.
ALTERNATIVE(S) TO THE RECOMENDATIONS
None
-31-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2-2
April 20, 2010 - 2 - Report No. CS10-012
FINANCIAL IMPLICATIONS
None
CONCLUSIONS
That CS10-012 be received for information.
Attachment#1 —Pending List
PRE -SUBMISSION REVIEW
Executive Leadership Team — April 7, 2010
Prepared by. CindyJanzen, Manager of Legislative Services/Deputy Clerk ext.
4217
Customer & Legislative Services
Neil Garbe
Chief Administrative Officer
-32-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 3
NS33
2008-02-12
(7)Feb 5108
Councillor
(Rev 19)
Councillor Gaertner gave Notice of
Gaertner
Motion regarding handicapped parking
NB43
2008-05-27
Councillor Collins-Mrakas gave Notice of
Councillor
Active and Pending
(Rev 14)
Motion pertaining to privacy issues and
Collins -
regulation as It pertains to
Wakes
communications to, between and among
—n1
Council members.
Y
N859
2009-04.14
Councillor MacEachern provided Notice
Councillor
Q
(Rev 6)
of Motion regarding the Procedural By-
MacEachern
law for the Committee of Adjustment.
m
NB 65
2009-09-08
Mayor Morris pfovlded a Notice of Motion
Mayor Morris
Z
(Rev 3)
regarding a petition to the Province of
Ontario regarding Integrity
...
Commissioners. -
N867
2009-09-08.
Councillor McRoberts provided a Notice
Councillor
2009-09-15
THAT the motion be
(Rev 3)
of Motion regarding the formation of an
-
McRoberts
received and referred
Accountability and Transparency
to staff to provide
committee.
Input regarding an
Accountability and
-
-
Transparency
.Advisory Committee,
addressing the
following:
-
- review of Part VA
.
of the Municipal Act,
entitled Accountability
-
and Transparency
-
- providing education
and/or training as
needed
-
review and revisions
.
to policies and
practices pertaining to
-
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General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 4
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accountability, and
transparency Issues
.
as they relate to
-
Aurora Town Council.
NB68
2009-29-09
Mayor Morris read out the. memo that had
Motion provided October 6/09
CAD
THAT Council receive
(Rev 3)
been placed'. on the agenda but had been
this memorandum for
withdrawn from the agenda earlier that
_
-
Information;
evening and gave Notice of Motion with
respect to the Anne Bartley Smith Lands.
AND FURTHER:
. -
authorize Staff to
-
explore a potential
custodial relationship
agreement with the
-
-
Ontario Heritage Trust
related to the Anne
Bartley Smith Lands;
AND FURTHER THAT
..
- -
the Chief
Administrative Officer
report back to Council
-
-
with the parameters of
_
a potential custodial
-
relationship,
agreement with the
-
Ontario Heritage Trust
related to the Anne
Bartley Smith Lands, if
-
appropriate,
NB70
2009-10-20
Mayor Morris provided a Notice of
Mayor Morris
In progress
(Rev 3)
Motion pertaining to By-law 4474-03.D
— Being a by-law to authorize the Injury
or destruction of trees (Tree Permit By-
law).
NB72
2009.11.24
Councillor MacEachern provided a
Councillor
(Rev 3)
Notice of Motion regarding parks,
-
MacEachern
NB IJpw Busmass !
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-34-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2-5
NB76
2010-01-19
Councillor Granger provided a Notice of
Councillor
THAT report CLS10-
(Rev 2)
Motion for the January 26, 2010 Council
Granger
003 be received for
agenda, pertaining to placing a question
information; and
on the elector ballot for the October 25,
2010 municipal election.
THAT aTown Hall
meeting be held as
soon as possible with
-
_
a view to soliciting
Input from the public
.
about a ward system
for Aurora; and
.
THAT Councillor
Granger provide
additional information
to be presented at the
Town Hall meeting.
NB76
2010-02.09
Councillor McRoberts provided
Councillor
COMPLETED
(Rev 1)
Notice of Motion regarding Well
-
McRoberts
THAT Item NB76 of
Street Public School.
the Pending List be
deleted. Mar 30110
N1377
2010-03-23
Councillor MacEachern provided
Councillor
COMPLETED
Notice of Motion regarding Aurora
MacEachern
Motion provided at
Miler.
Feb 3D110 Council
meetin
NB78
2010.03-30
Councillor Collins-Mrakas provided a
Councillor
Notice of Motion requesting that the
Collins.
-
Aurora Town Council formally request
Mrakas
the Minister of Municipal Affairs and
Housing to exercise his - authority
under the StrongCommunities Act
and or the amended Planning Act to
declare an Interest .In the appeal of
.
Westhill Redevelopment Company
Limited, proposed golf course and
condominium development, currents
-
NB e`WBus§de A'?;; ADM �f1dm(rlrrat€aq r: 8BL8 >}uildmg B,By
9 �eUotget OF GpanFomm BP BusrA ss Pha1,
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it
-35-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 6
before the Ontario Municipal Board
launched by Westhill.
-
NB79
2010-03-30,
Councillor Buck provided a Notice of
-
Councillor
Motion to request reconsideration of
Buck
the motion regarding the marker at
,_
McKenzie Marsh.
-36-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2-7
R2
2007-
Regional Business
Mayor Morris advised that she will be
Mayor Morris
20DB-9-16
Region is preparing a
(Rev. 20)
06-12
arranging a public meeting to address
redesign for
safety issues relating to the Intersection in
presentation late 2008.
front of Hadley Grange Seniors'
-
Residence.
-
Meeting with residents was held In Spring
-
2008
R7
2007-
Regional Business
(Rev 19)
11-27
Mayor Morris advised that she met with York
Yonge and
2007-11-27
Region staff regarding poor walking and
Wellington
lighting conditions In high traffic areas
-
Corridor
around the Aurora GO station, particularly
Study
Wellington Street East at Berczy Street and
-
Steering
Ross Street, which are used by GO train
Committee
commuters. Mayor Morris advised that she
- -
will work with Regional staff and GO transit
-
to address this issue
-
-37-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2-8
CAO4
2008-12-15
BA06-009—CSI Aurora —Survey Results
THAT the vision statement be reviewed by
CAD
Feb 25109
Referred to the CAO's
(Rev 7)
and Customer Service Models
the Chief Administrative Officer's office for
office
the development of a phased -In strategy to
.
be folwardedtc Council in 2009; and
THAT staff be directed to provide 2009
-
budget Implication; should there be a
need to modify the telephone system, the
website, signage and the reception desk;
and
THAT staff establlsh customer service
standards and the associated training
required.
CAOB
2009-06-26
(20) L509-021 —. Back -Up Generator
THAT the matter pertaining to the back-
Infrastructur
IES to report back to
(Rev 5)
for Town Hall
up generator for Town Hall be referred to
e &
Council
and
the Chief Administrative Officer.
Envronment
(25) Memorandum from Director o
al Services
Services
-
Re: Back-up Generator for Town Hall
(Adds Ito
CAO9
2009-06-26
Mayor Morris advised that a Council
CAO
(Rev 4)
report card Is being prepared pertaining to
the Town of Aurora and the Chief
Administrative Officer advised that It may
be ready for the July 21, 2009 Council
.meefing or, alternatively, for the
-
September. 8, 2009 General Committee
.
meeting.
CAO10
2009-10-27
4. Motion Tabled by Councillor Gaertner
WHEREAS the Town of Aurora Is
Legal
(Rev 3)
Re: Reporting of Legal Fees
committed to open and transparent
Services
-
government; and
Communica
-dons
WHEREAS in a recent anonymous
Finance
advertisement, administrative legal fees
reported did not differentiate between
NONVOW'.laas( b441tADM Adpmrshahon 'BBLS B9(I fPg,&EyIAW ^enTF� C Gl comer (i Banc al SeMlcefrs� BLS )ff f9teeF
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l �r }i
5LManag®mant\20101MasterRending List April Z010 doCt �I° kr� Irl it ° 3^" F r z'f G Fa '
��n
ti.r....'
-38-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 9
advocacy fees and administrative
contracted fees, thus portraying
administrative legal contracted fees in the
same category;
THEREFORE BE IT RESOLVED THAT
Council direct staff to immediately;
Provide clarity by publishing the amount
by year for 2000 to 2008 and sub -period
January 1, 2009 to June 30, 2009 in
graph and/or pie -chart form, for the
-
advocacy fees incurred; and
Provide costs Incurred for the amounts for
contracted solicitors retained during the
period from January. 1, 2007 to July 1,
2009 to fill the temporary vacancy of the
Town Solicitor, appropriately shown in a
separate footnote; and
,Provide an additional footnote outlining'
the projected legal feesexpectedto be
Incurred up to and including December
31, 2009; and
-
THAT this information be published in the
Notice Board and on the Town's website
with an - introduction at the earliest
possible date; and
THAT this Information be removed from
the Town's website by December 31,
2010.
-39-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 10
CAO11
(Rev 3)
2009-11-24
5. Correspondence from Dominion
Institute
Re; Veteran Appreciation Days
(Tabled by Mayor Morris)
THAT Council support the hosting of a
Veteran Appreciation Day, to be held on
either May 8, 2010 (VE Day) or August
15, 2010 (VJ Day), and
THAT the matter be referred to staff for a
report to General Committee on possible
options to recognize Veteran Appreciation
Day,
Communi-
cations
Report going to GC
on April 20, 2010
CA013
2010-01-19
8. CA010-002 — Request for
THAT Request for Proposal ADM2009-93
CAO
THAT Request for
(Rev 2)
Proposal for Integrity Commissioner for
for Integrity Commissioner Services for
Proposal ADM2009-
the Town of Aurora -
the Town of Aurora be awarded to David
93 for Integrity
Tsubouchi; and
Commissioner
Services for the
-
THAT staff negotiate and finalize an
-
Town of Aurora be
agreement for the provision of these
awarded to David
services and report back with the final
Tsubouchl; and
agreement for approval
THAT staff negotiate
-
and finalize an
agreementforthe .
-
provision of these
.
services and report
back with the final
agreement for
_
approval.
March 30110
Complete.
To be removed
CAO14
2010-02.23
10. PR10-006 — Relocation of Light Pole
THAT report PR10-006 — Relocation of
CAO
(Rev 1).
at Stewart Burnett Park
Light Pole at Stewart Burnett Parkbe
referred to the Chief Administrative
Officer's department to bring back a full
,..
report covering all elements of the matter;
and
-40-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 11
THAT the comments of the delegates be
referred to staff.
CA016
2010.03.30
6. CAO10-003 - York Region
THAT Council receive for information
CAO
Courts for Provincial Offences
Report No. 8 of the Region of York
Proposed Amendments to Inter-
Finance and Administration Committee
Municipal Agreement
"Provincial Offences Act Courts
..
Amended Intennunlelpal Agreement"
that was adopted by Council of the
Region of York on November 19, 2009;
_
-
and
THAT Council endorse the Region of
"
York's proposal to execute a now "York
Region Courts Inter -Municipal
Agreement' amending the current
_
funding distribution as follows:
- -
a) Funding
distributed to the local municipalities
be increased from $2.9 million to
.
$4.3 million In 2010;
- -
b) The Region to
.
retain all revenue except those
-
specifically resulting from local
--
municipal prosecutions commencing in
2011;
c) The Total
-
amount of $4.3 million be transferred
-
fromtheRegionto the local portion
'
of the property tax bill commencing in
-
2011, effecting - a
transfer of tax room to' the Town of
-41-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 -12
Aurora in the amount of $209,641.00;
and
THAT Council authorize the Chief
Administrative Officer to negotiate a
-
new Inter -municipal agreement to be
developed and executed for York
Region courts, reflecting this new
funding distribution as described In
Recommendation number two above
and an appropriate governance model
that will ensure equitable, high quality
and accountable court services to the
-.
Town of Aurora; and
THAT, staff report back. with the draft
agreement for consideration by
Council. _
CLS40
2008-09-23
Re: Item 10 - Correspondence from
THAT the letter from the York Catholic
Customer&
Council resolution and
(Rev 11)
Ms Elizabeth Crowe,. Chair of the
District School Board be received; and
Legislative
correspondence sent
York
Services
out from this meeting —
Catholic District School Board
THAT Council concur with the request to
awaiting York Catholic
Re: Request Waiving of Cash -in-
form a committee to formallze a
District School Board
Lieu of Parkland Dedication Fee;
relationship between the York Catholic
-
response
District School Board and the Town of
-
and
Aurora to best serve the needs of the
'
residents of Aurora and students of the
1. . General Committee Meeting
new school
Report No. 08-30 Tuesday; September
16,2008
ITEM (14) -ADM08-012 — York Catholic
-
District School Board Request for
-
Exemption to pay Cash -in -Lieu of
-
Parkland, St. Maxlmillian Kolbe
Secondary School, 278 Wellington
Street East, File D11-18-07 .
.q2-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 13
CLS43
2008-11-10
14. Motion Tabled by Councillor
THAT this matter be referred back to the
Customer &
Part of Procedural By -
(Rev 10)
Gaertner
Director of Corporate Services to provide
Legislative
law review
direction on how an approval process
Services,
could be executed for closed session
minutes, as well as the pros and cons of
such a process.
CLS48
2009-06-19
18. CS09-007 — Newspaper Box
THAT Council direct staff to postpone the
Yonge &
Pending review of
(Rev 6)
Corrals and Waste Receptacles
acquisition and installation of waste
Wellington
street furniture as part
receptacles. and newspaper box corrals
Corridor
of the Yonge &
-
on Town streets pending the review of
Study
Wallington Corridor
street furniture as part of The Yonge and
Study'
Wellington Corridor Study.
CLS49
2009-08-06
Closed Session
-
THAT any and all pending complaints not
Customer &
THAT Request fo
(Rev 2)
yet decided be stayed and that they be
Legislative
Proposal ADM2009
reported to the Director of Corporate.
Services
93 for ` Integritl
Services to be held in abeyance pending
Commissioner
Council's appointment of a new Integrity
Services for the
-
Commissioner; -and further
Town .of Aurora bf
-
awarded to Devi(
THAT staff be directed to commence the
Tsubouchi; and
process to recruit and -recommend. the
appointment of a new Integrity
THAT staff negotiate
_
Commissioner_
and finalize an -
agreement for the
-
provision of these. -
-
services and report
back with the final
agreement for
-
approval.
CLS53
2010-02-09
4. CLS10-003 —Question on ballot
THAT a public open house be held, as
Customer
- Report CLS10-006 to
(Rev 1)
. soon as possible, to provide information
and
March 9l10 Council
on the ward system; and
Legislative
Services
-- Public Open House
THAT the next step be a statutory Town
March 31, 2010
Hall meeting to be held as soon as
-possible
to receivepublic input: and
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-
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-43-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 14
compile the public's
FTHAMTstaff
ts from those meetings for a
eneral Committee meeting,
-44-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 15
CFS1
2005.02-22
Item 1 Feb 15105 GC 4. TR05-013—
referred to staff to Identify and rectify all
Corporate &
2008-4-22
new bylaw pending
(Rev 19)
Purchasing By-law — Supplementary
discrepancies
Financial
Report
Services
2007-10-13
Director of Financial Services provide an
-
-
update memo indicating when a report on
this matterwill be resented.
CFS6
2007-06-11
1, Sep 4/07 GC (4) PW07-026—
staff to draft aCash-in-Lieu Policy for
Corporate &
2008.4-22
cash in lieu bylaw in
(Rev 20)
Stormwater Management Remedial
Council's consideration for infill and site
Financial
review
Strategy Study
plan projects
Services
.
Not applicable for. DC
THAT the Director of Finance consider this
study, now completed.
project when revising the Development
Char es B -law
CFS7
2007-10-13
Soccer Dome
That a report outlining the financial details
Corporate &
2008-4-22
pending Q 22010
(Rev 20)
of the Soccer Dome be placed back on the
Financial
pending items list.
Services
OF88
2008-03-04
15.Resolution from the City of Vaughan
THAT the resolution from the City of
Corporate &
2008-4-22
Q2 2010
(Rev 10)
Re: Tax -Free Municipal Bonds
Vaughan regarding tax-fr'ee municipal
Financial
-
bonds be referred to the Director of
Services
Financial Services for review and -
comment back to Council.
CFS9
2008-03-25
5.F808-005 — Former Hydro Building, 215
THAT a Space Planner be retained to
Corporate &
2008-4-22
Report pending
(Rev 17)
Industrial Parkway
review the space needs of the Public
Financial
Organization Review
-
Works Operations and Parks Operations
Services .
and Space Needs
-
and report to Council by the end of June;
Study reports.
.
and
2008-12-02
Expected from CAD
'
-
012010
THAT the funds for the fees of the Space
Planner be taken 50% from the Parks
Development and Facilities Development
-
Charges Reserve Fund and 50% from the
.
Public Works Administration Development
Charges Reserve Fund; and
-I
THAT the tender for the construction of a
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Hf"Paj'aa�`Pi2F'r/>}S�&ee(o>fTf,S'�,�N
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5.1_:Managemdnt12tl1tllMasfar Rending Llsf A�r112010 tloc-
- is
rp
R.IM
-45-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 16
salt dome be delayed until the completion
of the Space Needs Study;
THAT the former hydro property at 215
Industrial Parkway be retained until the
-
Space Planner has completed their work;
and
THAT the . Chief Administrative Officer
arrange a tour of the current facilities for all
Members of Council, to coincide with the
recel t of the S ace Planner's TOPdrt.
CFS14
2008-06-10
3. Motion Tabled by Councillor Collins-
THAT staff be directed to bring forward to
Customer &
Tied with Pending Item
(Rev 14)
Mrakas
Council a report outlining the potental
Legislattve
FS1 above.
Re: Green Procurement Policy -
elements of a Green Procurement Policy
Services
and the method(s) by which a .Green
Procurement Policy may be developed for
-
and Implemented by the Town of Aurora.
.
Inparticular the report should focus on
areas of potential application and
applicability. Further, that this report
should Identify possible solutions for
Councll's consideration with
recommendations indicating potential
iinplfcalions, financial or dthenvise, of the
options suggested.
CFS17
2008-09-02
F508-041 —Asphalt Price Escalation
THAT Council approve, in, principle, the
Corporate &
Pending Q1, 2010
(Rev 11)
Clause
inclusion of a price. increase/decrease
Financial
.
clause for the supply of hot mix asphalt in
Services
_
the terms and conditions section of all new
-
bid documents, subject to a report to
Council In February 2009 considering the
market trends at that time; and
THAT staff elaborate on the pricing model
1pertalnlng to the York Public Buyers Co-
-46-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 17
op
CFS23
2009-05-19
6. FS09-023 — Community Foundations
THAT staff from Leisure Services and
Corporate &
Pending Q1 2010
(Rev 5)
and Cultural & Community Grants
Finance Departments develop a proposed
Financial
Programs
unified program of community and cultural
Services
-
.
grants, Including details with respect to
funding, eligibility .criteria, application,
evaluation and granting processes, and
report to General. Committee in the fall
2009.
CF526
2009-07-21
FS09-033 — Procurement By-law Review
THAT staff be authorized to procure and
Corporate &
Pending Q1 2010
(Rev 4)
Update Report
prepare for Implementation a
Financial
procurement card solution, with final
Services
contract award and implementation to be
held pending a final report to. Council of
.
controls and processes necessary for
-
affective application of the solution at the
Town of Aurora.
CFS27
2010-02-09
5. Memorandum from Director of
THAT Council approve the RinC funded
Corporate
(Rev 1)
Corporate and Financial Services
project for the Fleury Park washroom as
.&
Financial
-Treasurer
outlined by staff in reRort PR10.002; and
Services
Re: Additional Information —
RInC Grants Funding Projects
THAT, following the Lake Simcoe Reglon
Conservation Authority's decision on the
.
project scope, staff report back to
Committee on. the decision outcome with
the proposed plan, prior to tendering the
.
project.
THAT staff try to find a manufacturer of
-
parts needed to refurbish the seating in
-
.
ACC#1, as well as associated costs, and
report back to Council at a General
Committee meeting in about a monthi.
time: as to its - findings and
recommendations.
-47-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 18
CF$29
2010-03-09
6. CFSIO.007 -RInC Grant Funding—
THAT staff be authorized to submit a
Update re: ACC Seating Proposed
scopechange request for the RInC
grant approved seating project, asking
-
that the approved funds be reallocated
-.
to improvementsand retrofits to the
ACC washrooms and change rooms,
-
-
as well as to replacing the windows as
outlined in report CF510-007; and
.THAT, . should such request be
approved by the funding partners, staff
be authorized to initiate the projects
immediately; and
THAT staff provide Council with a brief
update once a response is received to
the request.
-48-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 19
B71
(Rev 8)
2009-01-31
Project 43—Official Plan
Review/Conformily,
THAT Council support, in principle, the 5
year Official Plan Review to be undertaken
In 2009; and
THAT staff be directed to review the
current planning work plan with the goal to
determine whether the Official Plan review
can be completed before the end of the
term and report back.
Planning&
Development
Services
-
A detailed work plan
report to be presented
to GC in April 2009
B89
2009-02-23
THAT materials and supplies within the
Infrastructure
Ongoing
(Rev 7)
budget for 52, 54 and 56 Victoria Street,
& -
the Jack Woods property,, and the former
Environment
hydro building.be allocated to a reserve
al Services
fund, pending : the outcome of the
-
downtown secondary study; and
THAT the. Director of Leisure Services
-
review any other appropriate facilities
.
regarding.materials and su- lies.
B94
09-11-07
Project A 31088 — Parking Lot Repave
THAT Project 831068 Parking Lot
Corporate &
(Rev 3)
(United Church & Victoria Street)
Repave (United Church & Victoria Street)
Financial
be approved, subject to a report from staff
Services and
-
addressing that a leasing agreement be
put In place, clarification of ownership,
Infrastructure
layout and use of the parking lot and
&
Installation of appropriate slgnage notifying
Environment
-
the public of available parking; and
at Services
THAT the private owners of the subject
property be notified of this direction.
-49-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 20
PRS4
2007-10-01
1. LS07,040 — Future Uses of Vacant
referred back to staff for additional
Parks and
Awaiting report from
space planning
(Rev 19)
Town Owned Buildings
Information, as outlined by the Committee,
Recreation
"_
and;
Services
consultant
and outcome of
2007-10.13
Three vacant Town buildings namely, the
That a decision on the three vacant Town
Infrastructure
2008-4-22
downtown
Old Hydro Building, the Old Library, and
buildings namely, the Old Hydro Building,
&
revitalization study
the former Seniors Centre -
the Old Library, and the former Seniors
Environment
undertaken by
Centre be iven rima rlorll of Council
al Services
planning.
PRS16
2008-02-12
7) Feb 6108 GC
THAT the Trails Sub -Comm ttee meet with
Trails
200E-4-22
(Rev 17)
Council In Closed Session to present the
Committee
5. LSAC08-01 — Lelsure.Servioes .
preferred trail routing through these lands
Advisory Committee Meeting Minutes
as a condition of sale of the lands;
January 17, 2008
-
(10) Trails Sub -Committee Minutes—
-
November 16, 2007
2. Town Owned Leslie Street Farm
PR331
2008-08-12
16. LS08-039 — Online Pond
THAT Council receive this report for
Parks and
Deferred pending
(Rev 14)
Removal and Channel Restoration
Information; and
Recreation
Wildlife Park Master
Services
Plan Development
THAT staff and the working group present
the proposed wildlife park to the Lake
'
Simcoe Region Conservation Authority.
PRS32
2008-01-22
(c) Mr. David Tomlinson and Mr.
THAT the technical working group meet
Parks and
Report referred to staff
(Rev 6)
Gordon Barnes, Members of the
with staff to further define the next steps
Recreation
for a report
Environmental Advisory Committee
and determine what is required to conduct
Services
Re: Community Wildlife Park Master Plan
a water management balance study, and.
.
THAT staff provide mapping for the
technical working group, that indicates
Meeting with
-
what lands are owned by the Town and
stakeholders ongoing
what lands are privately owned; and
.
THAT staff work with the technical working
group to determine options and report to
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-50-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 21
Council on ways and means of expediting
and finalizing the buffers on the east side
of the wetlands;
THAT Council adopt the recommendations
as proposed by the technical working
group as follows:
THAT the following steps be taken to
establish a Community Wildlife Park
Master Plan: .
PRS33
2008.02-12
(7) Feb W08 GC
THA this Item be referred to staff for a
Parks and
2008-4-22
Report pending
(Rev 18)
8. LSAC08-01 — Leisure Services
report on the financial_ Implications of the
Recreation
Advisory Committee Meeting Minutes
proposal.
Services
January 17, 2008
(10) Trails Sub -Committee Minutes —
November 16, 2007
3.0rossing of Arterial and Collector
_-
Roads
PR840
2008-11-06
1. 2009 Capital Projects - that
That It be recommended to Council that
Parks and
(Rev 9)
EAC
Support Environmental
Leisure Services Staff be directed to
Recreation
Advisory Committee Priorities
Include a Budget item in the 2009 Capital
Services
Budget to facilitate the necessary studies
July 13, 2009
On Going
required for the Wildlife Park, Trall
Clearance and Construction and the
-
necessary fencing; and
That it be recommended to Council that
-
the Leisure Services Department consider
July 13, 2009
hiring a Rangers Crew from the MNR to
commence work on wildlife habitat
Improvements and other related projects,
-
keeping in mind that January 2009 is the
Action deferred until
-
preferred time for MNR to accept
completion of Wildlife
applications for a Rangers Crew.
-
Master Plan
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-51.
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 22
PRS48
(Rev 4)
2009-06-25
1(8 ) L809-028 — Artificial Turf Field Fees
for Sheppard's Bush
-
-
THAT Council direct staff to enter Into
discussions with the York Region District
School Board and the York Catholic
District School Board regarding shared
use of facilities; and
THAT staff provide a progress report; with
respect to shared use, to the Leisure
Services Advisory Committee within six
months
Parks and
Recreation
Services
-
-
Complete.
.
PRS51
2009-11-24
(11)LS09-037 — McLeod Woodlot— Oak
THAT Council direct staff to finalize an
Parks and
Complete —Council
(Rev 3)
Ridges Moraine Land Trust (ORMLT)
Agreement with the Oak Ridges Moraine
Recreation
Report PR10-014
-
Land Trust (ORMLT) and report back
Services
-
submitted to March 23,
regarding the management of the McLeod
2010 General
-
Woodlot based on the seven -principles
Committee Meeting. -
-
detailed within the report to Council for
-
approval.
General Committee
recommends:
THAT the draft
- -
agreement for the
McLeod Wood
Nature Reserve be
amended to Include
a requirement for the
owners to annually
apply
for property tax
exemption status In
Accordance with .
recent
- -
provincial regulatory
-
changes arising from
-
-
Ontario Regulation
-
388104; and
THAT Council
authorize the Mayor
"
and Clerk to sign the
-52-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 23
amended
agreement with the
Oak Ridges Moraine
Land Trust with
.
respect to the
-
McLeod Wood Nature
Reserve,
CARRIED AS
AMENDED'
PRS82
2010-03-30
(12) PRIO-013 -Peace Flame Tree
THAT the Church Street School
Parks and
Complete — Council
Cultural Centre -Board be requested to
Recreation
Report PR10-013
assist in the development of a public
Services
'
Alt Policy forCouncil's consideration.
General Committee
'
recommends:
THAT Council approve Installation of
-
THAT the Church
the Peace Flame Tree at Town Hall
Street School Cultural
.
. with the specific location to be
-
Centre Board be
determined by staff taking Into
requested to assist In
-
consideration concerns raised at the
the development of a
General. Committee meeting of March
public Art Policy for
23, 2010.
Councils
consideration.
CARRIED
UNANIMOUSLYAS
AMENDED
General Committee
recommends:
-
THAT Council approve
Installation of the
Peace Flame Tree at
Town Hall with the
-
-
specific location to
-
-
be determined by
staff taking into
consltleretlon
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-53-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 24
ns raised
.
ED AS
;AMENDED
PRS63
2010.03-23
11. PR1h-012 - Completion of
THAT Council approve the
Parks and
plete—Council
Nokildaa Trail -
construction of the extension of the
Recreation
ort PR10-012
Nokildaa Trail and Hadley Grange
Services
eneral Committee
Nature Reserve In principle; and
recommends:
THAT Council approve
THAT staff be directed to seek 2i3's
the construction of the
funding from Lake Simcoe Regional
extension of the
Conservation Authority for the non.
Nokildaa Trail and
trail related ecological enhancements
Hadley Grange
as described in the attachment; and
_
Natore Reserve in
principle; and
THAT staff report back with funding
THAT staff be directed
_
options; and
to seek 213's funding
from Lake Simcoe
THAT staff report back with an
Regional'
-
Implementation plan.
Conservation Authority
for the non -trail related
ecological
enhancements
as described in the
attachment; and
"
THAT staff report back
with funding options;
and
THAT staff report back
with an .
Implementation plan.
CARRIED AS
AMENDED
-54-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 25
PRS54
2010.03.30
4. Memorandum from Councillor
THAT Council approve the Aurora
Parks and
MacEachern
Miler in principle, as outlined in the
Recreation
Re; Notice of Motion —Aurora Miler
attached proposal as submitted by the
Services
(Notice of Motion provided at March
Aurora Miler organizers; and
23, General Committee),
FURTHER THAT staff report back to
CounclF in a timely fashion seeking
final approval.
..
-55-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 26
PDS9
(Rev 19)
2007-06.27
2, Apr 17/07 GC (5) PL07-032—
Official Plan Amendment and Zoning By-
law Amendment Applications Drive-
Thru Policies & By-law Provisions
Additions File D09-01-07 & D14-06-07
THAT staff continue to pursue
amendments to the Official Plan and
Zoning By-law with respect to Drive-
Through Policies & By-law Provision
staff consult with the Aurora Chamber of
Commerce and EDAC
Planning &
Development
Services
2008-6-17
EDAC supports,
proposal
Report to be presented
at a future GC meeting
after meeting with
Industry
PDS12
2007.05-22
May 15 GC (15) PI07-062 — Ontario
staff to prepare a "Master Plan" of the
Planning &
2008.09-16
ORC to set up meeting
(Rev 19)
Realty Corporation Lands (Ministry of
environmental features on the Ontario
Development
with the Town In near
Public Infrastructure Renewal) —
Realty Corporation Lands; and negotiate
Services
future.
Bloomington Road and Ycnge Street
with the Ontario Realty Corporation
Protection of environmental features
POS19
2007-11-28
2, PL07-136 — Official Plan
THAT Council receive staff report PL07-
Planning &
2008-1-15
Application pending
(Rev 18)
Amendment, Zoning By-law Amendment
136 related to Official Plan and Zoning By.
Development
-.
OMB Hearing.
and
law Amendment Applications and
Services.
Proposed Plan of Condominium - -
Proposed Plan of Condominium
Applications
Application on lands owned by Westhlll
2008-09-16
OMB Hearing deferred
Westhill Redevelopment Company
Redevelopment Company Limited,'
-
-
to a new date.
Limited
Part Lot 12 Conc. EYS .and Part Lots 11
THAT public comments be received as
-
2008.08-20.
The OMB advises that
and 12 Conc. 3 EYS
input for future Council consideration on
it Is In receipt of the
Files D09-04-00 D14-12-00 and D07-03-
the applications; and
decision of the Ontario
OOA _
Superior Court of
OMB Case File: PL030997
THAT staff report back to Council for
Justice — Divisional
OMB File No.: 0030373, Z030149 and
direction on the applications prior to the
Court that was
S030086 -
April 7, 2008 Ontario Municipal Board
released on August
-
Hearing.
13, 2008 (Court File
-
No. 156108), Asa
THAT staff engage the applicant and the
result of the Divisional
solicitor representing several residents in
court's decision to
discussions to address the Issues raised
_
grant leave to appeal
by the residents' representative.
of the Board's decision
that Issued on March
THAT the a Closed Session briefing by
26, 2008, on the
the Town's external council and staff on
I
I Interpretation and
-56-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 27
January 15, 2008 be held prior to the
application of sections
Council meeting; and
3 and 24(2) of the.
Consolidated Hearings
THAT the staff report PL07-136'regarding
Act the Board's
13. Memorandum from the Director of
the Westhill Redevelopment Company ,
hearing on the matter
Planning & Development Services
Limited applications be forwarded to the
Is adjourned sine die.
Re; Official Plan Amendment, Zoning
Regional Planning and Economic
Therefore, the Board's
By-law Amendment and Proposed
Development Committee for consideration
hearing, which was
Plan of Condominium Applications
at the January 16, 2008 meeting; and
scheduled to
Westhill Redevelopment Company
commence on October
Limited
THAT a Special Public Planning meeting
20, 2008 at 10:30 am
- -
be held on January 23, 2007 to continue
for 34 days Is now
the meeting held on November 28, 2007,
cancelled.
-
to ensure that the gaps in information
-
have been addressed; and
_
THAT notice be posted in the Notice
Board.
2008-01-23
THAT Council not approve the application,
as It is premature, and
-
THAT the application be brought back to a
`
future Councll meeting
1. PL08-002- Official Plan Amendment,
detailed recommendations -see
-
,(further
Zoning By-law Amendment and Proposed
Council 08-02 January 23, 2008 minutes)
Plan of Condominium Applications
Westhill Redevelopment Company
2008-04-07
Limited -
Part Lot 12 Cone. EYS and Part Lots 11
Mr. Northery appealed OMB decision for
and 12 Cone. 3, VS
joint hearing
Files; D09-04-00, D14.12.00 and D07-03-
o0A
OMB Case File: PL030997
-
OMB File No.: 0030373, Z030149 and
-
8030085
- -
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6 9udget �F 0/ie'n Forum eP BusGie1MP1aYrga r1 PR$ Parlcs;8, Recaa;laop $er¢aCes�l0" 'aPDS'�Plbnnin�&Dbi f'(��{'l`eni_5§ e�
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IES InfrastNctul's:&ERV!{,gnmenFzl Sehrices �R-l#egrbna)9U5irtess trot York Fire SerJlces _I 5 BOLD* UPDATESPSP,+F'd6/ib SelviegY nY7gttr
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SI_Managoman62D1RVMSi;t4r P8ndmg Lot ApY112010 Uoe +1IRry r i + - a e t c E rfar'4J �'sw ��=
e
57-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 28
OMB Hearing adjourned to October 2008
PD839
2008-08-12
18. PI-0-016 —Second Suites (Two-
THAT report PL08-016 be received as
Planning &
Second Public
(Rev 10)
Unit Houses)Study
information; and -
Development
Planning meeting held
Services
Sept. 23, 2009, At Jan.
.
THAT staff commence a Second Suites
27, 2010 Special GC
Study to consider an amendment to the
Council approved a
Zoning By-law permitting second suites
draft zoning by-law
'as -of -right and schedule a future Public
amendment subject to
Planning Meeting.
-
comments received,
and directed staff to
forward final second
suites zoning by-law
and registration. by-law
-
for enactment in Feb.
2010.
PDS40
2010.02-09
IES10-004- Patch Log House
THAT the matter, be referred to the
Planning &
(Rev 1)
Manager of Heritage Planning and Urban
Dev. Services
Design; and
THAT the comments made by Mr. David
Heard In Open Forum this evening be
taken Into consideration.
-58-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 29
IES4
2007-06-28
1. Jun 19/07 GC-7 PW07-014 - Anti-
staff bring back a report, by September
Infrastructure
20w-12.4
Memo to Gc Dec 4/07
(Rev 19)
train Whistle Update - 2007
2007, which takes into account other
&
municipalities' by-laws pertaining to horns
Environmental
2008-01-22
Memo to Council-
.
at railway crossings.
Services
received for
Information
2008-01-22
(3)-Jan 15/06 GC
THAT the Region .of York be asked to
18.Memorandum from the Acting Director
respond to this matter in order to allow
Awaiting Region's
of Public Works .
Council to consider an anti -whistling by-
policy adoption
Re: Clarification Relating to Anti -Whistling
law for the Town of Aurora; and
2008.06-27
By-laws
- - -
Memoto May20/08
THAT the Region focus specifically on
GC - referred back to
providing information regarding risk
staff for a further report
assessment
on incremental costing
analysis
2008-06-10
8. Correspondence from the Town of
Resolution endorsed and Region to be
2008.06-24
Richmond Hill
advised
Mayor Morris advised
Re: Region of York Proposed Anti-
that the train anti -
Whistle Policy for Trains at Road/Rail
whistling policy has
Crossings
-
been endorsed by the
Region of York.
March 2009 safety
_ - -
study update Initiated
June- Safety study
'
completed. Reviewing
road grading Issues
.
identified in the report
July 13,
with Transport
2009
Canada.
2009-10-02
Meeting with
Authorities to Inspect
crossings and identify
a ro rlate actions.
-59-
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 30
Conducted mandatary
public open house (1
2009-12-08
person attended)
Legal review and
-
signoff, formal
-
submission and
Jan. 2010
response from all
agency authorities.
Feb. 16110
Town staff met with
-
-
-
Region's staff to
discuss;
Legal Issues
Pavement
markings & signs
Pedestrian gates
-
March 30110
Town conducted
peds counts on all 4
crossings
Pending
Meet with Region for
updates on' peds
gates.
IES39
2009-11-10
TSAC09-07—TrafFlc Safety Advisory
THAT this matter be referred to staff to
Infrastructure
(Rev 3)
Committee Meeting Minutes, October 14,
investigate and bring back options to the
&
April
Report to TSAC with
2009
Traffic Safety Advisory Committee for
Environmental
14/2010
recommendations
(4) Correspondence from Mr.
consideration; and
Services
Dan Duffy
Re: Safety Concerns on Hunters Glen
THAT staff also be requested to look at
Road
all of Hunters Glen Road to see if -there
are any other sharp curves which may
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- 60 -
General Committee Meeting Agenda
April 20, 2010
ITEM # 2 - 31
require similar measures.
IES40 -
2010-02-09
(14) Memorandum from Director of
HAT the matter be referred to staff.
Infrastructure
April 20/10
Report to GC April
(Rev 1)
Infrastructure and Environmental
&
with Region
Services.
Environmental
Presentation
Re: Posted Speed Umits In 26
-
Services
_ Lands
April 14110
Report to TSAC
-61-
General Committee Meeting Agenda ITEM # 3-1
April 20, 2010
j TOWN OF AURORA
AURORA GENERAL COMMITTEE No. CFS10-013
SUBJECT: 2010 Water, Wastewater, Stormwater and Sewage Pumping Station
Budget and Rates
FROM: Dan Elliott, Director of Corporate & Financial Services - Treasurer
DATE: Apri120, 2010 .
THAT Council approve the 2010 Water, Wastewater, Stormwater and Sewage
Pumping Station Budgets as presented with net expenditures totalling $13,256,000;
and
THAT Council approve the 2010 Retail Waterrate of $1.3055 per cubic meter and the
Retail Wastewater rate of $1.0217 per cubic meter of water consumed for all bills
issued on and after May 1, 2010; and
THAT Council approve the 2010 Flat Rate Stormwater charge of $4.11 per unit per
month for Residential and Condominium properties and $57 69 per unit per month
formetered Non-residential Commercial/Industrial and Multi -Residential properties
for all bills issued on and after May 1, 2010; and
THAT Council approve the 2010 Flat Rate Sewage Pumping Station charge for each
of the 165 users of the Ballymore Sewage Pumping Station of$9.91 permonth on all
bills issued on and after May 1, 2010; and
THAT Council approve the 2010 Flat Rate Sewage Pumping Station charge for each
of the 246 users of the Bayview Vandorf Sewage Pumping Station of$6.62 permonth .
on all bills issued on and after May 1, 2010; and
THAT Council approve the 2010 Flat Rate Sewage Pumping Station charge for each
of the 104 users of the Brentwood Sewage Pumping Station of $14.44 permonth on
all bills issued -on and after May 1, 2010, and
THAT Council approve the 2010 Bulk Purchase Water Rate of $2.35 per cubic meter
on all bills issued on and after May 1, 2010, and
THAT Council approve fees forinstallation of service connection for either wateror
wastewater services be $725 per connection effective for works completed on or
after May 1, 201; and
THAT the necessary by-law to implement the 2010 Water, Wastewater, Stormwater
Sewer and Sewage Pumping Station Rates be enacted to be effective for all bills
issued on or after May 1, 2010.
W:3 o
General Committee. Meeting Agenda JITEM # 3 - 2
April 20, 2010
April 20 2010 - 2 - Report No. CFS70-013
PURPOSE OF THE REPORT
To present the 2010 operational budgets for Water, Wastewater; Stormwater and three
local service sewage pumping stations, and the rates necessary to be set to fully recover
the costs of delivering these services in Aurora. All rates are to be effective for billings
issued on or after May 1, 2010.
BACKGROUND
Water, Wastewater and Storm Systems budgets are not Tax Supported
The full costs of operations of the water distribution system, the wastewater collection
system, the stormwater collection and management systems, and the local services
sewage pumping stations are to be fully recovered from user charges. No tax levy subsidy
is to occur. Further, in the near future, the Town will be required to demonstrate full cost
recovery, including the recovery of the. necessary capital costs to maintain the system in
perpetuity.
The 2010 budgets have been reviewed in detail by staff from the Infrastructure. &
Environmental Services Department, and the Corporate & Financial Services Department.
Costs for the operation of the systems are directly controlled and managed by I&ES, while
overhead allocations from the general operating budget have been made to allocate costs
of general corporate overhead to the water, wastewater and stormwater operations costs.
Some direct costs of administering the customer accounts are directly charged to the
operations. .
Contributions to capital reserves for future repair and replacement needs of the system
have been included in the current budgets. These are estimates only at this time. During
2010 it is expected that staff will be able to complete a reserves adequacy and funding
study of all Town capital reserves, including those for user rate funded assets. The finding
of this work will be presented during the 2011 budget cycle.
Retail Flows Do Not Equal Wholesale Flows
For 2010; staff have reviewed the approaches used in determining estimated water retail
consumption as all recoveries for water and wastewater are based on retail volumes. The
estimate is premised on the Region of York's volume estimate for the Town, which is then
factored downward by Town staff for the water lost in transmission due to leaks and other
reasons prior to reaching the retail water meters in individual properties..
In past years a water loss estimate of 8% has been used, while detailed tracking was
undertaken. Based on detailed tracking for the last several years, it appears that actual
water loss is between 11 and 12%. Water loss is the difference between wholesale flows
and retail metered flows. Water loss occurs for a variety of reasons, each of which needs
to be managed with different strategies. Losses occur due to the following factors:
-63-
General Committee Meeting Agenda JITEM # 3-3
April 20, 2010
April 20, 2010 .3. Report No. CFS70-013
- to actual system pipe leaks seeping water out of the pressurized system
- water main breaks which occur and are repaired
- required system maintenance, such as main swabbing and flushing, and hydrant
flushing and testing activities
- fire department use, for training and fire fighting purposes
- own use of unmetered supplies for landscaping, parks and road maintenance
activities
- theft of water from hydrants and other sources
- retail water meter slippage which increases with meter age, allowing water to slip
through the meter unmeasured, normally less than 0.5% but as the meter ages
can increase upwards to 10% in some meters. Meter change out programs
manage this loss.
For 2010, staff have increased the provision for water loss from 8% to 11 %
Budget Results Highly Dependant on Weather Patterns
Waterflows are affected dramatically bythe summerweather. In dry periods, there is much
out door water use to maintain yards, gardens and pools, while in wet periods, there is
much less outdoor water use. The costs of maintaining Aurora's infrastructure generally
are fixed and are not variable based on water flow activity. Only the actual wholesale costs
of Region of York services are variable on flows. Accordingly, when flows are less than
expected, the fixed costs are not fully recovered, and a deficit in our budgets result, while
when flows are higher than expected, such as in a very dry season, the year will conclude
with a financial surplus.
The Region of York volume estimate for Aurora is premised on a normal and consistent
weather pattern for the whole of the summer. This is seldom realized particularly as the
weather patterns are changing and remain quite unpredictable. Budget deficits have
occurred regularly in past years due to weather fluctuations, and fluctuations in actual flows
verses budgeted flow volumes. Accordingly, staff have now factored a small adjustment to
the formula to add a measure of conservativeness to the estimates, expected to result in a
lower likelihood of ending the year in a deficit. The factor used for 2010 is only 25% of the
estimated factor necessary. If a surplus does result, the surplus is transferred to the user
rate capital reserves for use in managing the condition of the infrastructure for the water
and sewer services. Staff recommend that this factor be increased in future years to until
the full estimate is reached.
COMMENTS
➢ Proposed Water and Wastewater Rates for 2010
The detailed schedules for the water, wastewater budgets are included as Attachments#1
and #2 respectively. In preparing these budgets, staff have utilized a wholesale water flow
estimate of 6,178,000 cubic meters, and a retail water flow estimate of 5,410,400 cubic
meters.
-64-
General Committee Meeting Agenda
April 20, 2010
ITEM # 3 - 4
April 20, 2010 - 4 - Report No. CFS10-013
The breakdown of the proposed 2010 total retail rate, by component, is as follows:
Water Rate
Components
2009
2010
Change %
Wholesale Cost Re ion of York
$0:5763
$0.6339
10.0%
Aurora Operations Costs
$0.4687
$0.4361
-4.9%
Loss Factor increased for 2 110
$0.1444
$0.2052
42.1 %
Weather Conservatism Factor
n/a
$0.0303
TOTAL Retail Water Rate
$1.1794
$1.3055
10.7%
Wastewater Rate
Components
2009
2010
Change %
Wholesale Cost (Region of York
$0.6529
$0.7182
%0%
Aurora Operations Costs
$0.0965
$0.1231
27.6%
Loss Factor increased for 2010
$0.1106
$0.1572
42.1 %
Weather Conservatism Factor
n/a
$0.0232
TOTAL Retail Sanitary Sewer
Rate
$ 0.8600
$1.0217
18.8%
Combined Rate $2.03941 $2.32721 14.11%
COMBINED RATE
➢ Impact of Proposed 2009 Rate Changes on Average Consumer
Where a residential household is billed an average of 400 cubic meters peryearthe impact
of the proposed combined retail water and wastewater rate increase is as follows:.
Proposed Rate -May 1, 2010 $2.3272 x 400 cubic meters = $9X88
Current Rate -May 1, 2009 $2.0394 x 400 cubic meters = $815.76
The additional cost on the average Waier/Wastewater Aurora residential consumer is
$115.12 or 14,11 %. $49.16 of the average increase is attributable to the Region.of York
where as $65.96 is attributable to the Town of Aurora, water loss, and the adjustment
factor.
As most customers receive both water and wastewater services from the Town of Aurora,
staff recommend that a combined charge be implemented on the customer billings, rather
than showing the two services separately. This approach will reduce inquiries regarding the
-65-
General Committee Meeting Agenda JITEM # 3-5
April 20, 2010
April 20, 2010 .5 - Report No. CFS70-013
separate service charges. Storm service and pumping station charges will remain
separated on the billings.
➢ Charge for Stormwater Services
In 2002, Aurora implemented a flat rate charge on water and wastewater accounts for
maintenance and rehabilitation needs of the stormwater collection and management
system infrastructure.
For 2010, the stormwater system budget is includes as Attachment #3, summarized as
follows:
2009 Budget
2010 Budget
Change
0/0
System Operational Costs
389,056
466,500
77,444
19.9%
Contribution to Capital
Reserves
5901194
625,000
34,806
5.90
Total Amount for Rate
Recovery
979,250.
1,091,500
112,250
11.5%
A consistent formula is used to allocate the recoverable amount as between residential
accounts and non-residential accounts. Each portion is then divided by the number of
accounts in the respective category, resulting in an annual charge, which is then calculated
and expressed as a monthly fixed charge per account.
Due to the increase in the number of accounts in each category growing at different rates,
the rates increase at different percentages. Budget increases for storm systems reflect
increasing maintenance needs and costs, together with an increase in contributions for
rehabilitation, particularly with respect to Stormwater Management Ponds. The 2010 rates
proposed to be effective for May 1, 2010 are as follows:
Stormwater Flat Rate
2009 Rate
2010 Rate
Rate Change
Change %
Residential/Year
$43.92
$49.32
$5.40/ ear
12.3%
Residential/ Month
$3.66
$4.11
$0.45/month
12.3%
Non -Res per Year
$596.28
$692.28
$96.00
16.1 %
Non -Res per Month
$49.69
$57.69
$8.00
16.1 %
General Committee Meeting Agenda ITEM # 3 - 6
April 20, 2010
April 20, 2010 - 6 - Report No. CFS10-013
➢ Sewage Pumping Station Flat Rate Charges
As part of the.overall water distribution and wastewater collection system, the Town is
responsible for the operation and maintenance of various sewage pumping stations (SPS).
The costs to operate and maintain three of these (Ballymore SPS, Bayview Vandorf SPS
and Brentwood SPS) are recovered from the benefiting property owners in accordance with
arrangements included in past Subdivision and Site Plan Agreements for the various
developments that are served by these stations. Currently there are 164 properties.
serviced by the Ballymore Sewage Pumping Station, 246 properties serviced by the
Bayview Vandorf Sewage Pumping Station and 102 properties serviced by the new
Brentwood Sewage Pumping Station.
The detailed budgets for each pumping station are included as Attachment #4 to this
report. Each budget includes costs for electricity supply, maintenance, monitoring and
repairs, and a capital contribution for ultimate replacement of the facility. Variations in rate
occur due to the budget changes, as well as the number units being served growing.
The following is a summary of the detailed attachments:
Wastewater Pump
2010 Budget Costs
2010 Monthly Fee
effective May 1
Fee Change %
Ballymore
$18,930
$9.91
+11.9%
Ba iewNandorf -
$21,980
$6.62
-27.3%
Brentwood
$18,200
$14.44_
-2.9%
➢ Flat Rate Service Charges for Turning Water Off/On
The current flat rate services charges for the turning of Water either on or off is $40.00 per
event during working hours and $80.00 per event other than normal working hours. This
rate has been ineffective since May 1, 2008. Staff are not recommending any rate change
at this time. This service is seldom,used except by contractors and renovators.
➢ Purchased Water from Bulk Station or Hydrant Meters
The current rate for the purchase of Bulk Water is $2.0394 per cubic meter. This is the
same rate charged to retail customers for both water and wastewater services combined.
The Town of Aurora incurs wholesale costs for both water and wastewater based on the
flow and measure of water only. Therefore; the 2010 rate for the purchase of water from
the Bulk Station and/or Hydrant Meters must increase to $2.35 per cubic meter effective
May 1, 2010 to correspond with the new metered services combined rate.
. 67 .
General Committee Meeting Agenda ITEM # 3-7
April 20, 2010
April 20, 2010 - 7 - Report No. CFS10-013
➢ Connection Charges
When a new infill structures are being constructed, they often require new or larger
connections made to the main water lines or sewer lines. Fees for installation of
connections for either water service or wastewater services are recommended to
increase $25 to $725 per connection. These fees reflect increased costs of arranging,
conducting and inspecting the connections made. These fees do not include any
lateral lines located on the private property of the owner, rather only the fee to install a
tee connection on the main, and connect it to the client's lateral lines or to cap the new
tee.
ALTERNATIVE(S) TO THE RECOMENDATIONS
Council should be aware that traditionally, the rates proposed are to become effective
on May 1, 2010, and any delay in approving the budgets will delay the implementation
of the new rates and require that they be recalculated based on a revised
implementation date:
1. Option 1 — Approve the 2010 Water, Wastewater, Stormwater and Sewage
Pumping Station Budgets with the revised appropriate rates to be effective for all
bills issue on or after May 1, 2009.
2. Option 2 — Refer the 2010 Water, Wastewater, Stormwater and Sewage
Pumping Station Budgets back to staff for more information and direction and
thus delay the adoption of the new user rates for 2010.
FINANCIAL IMPLICATIONS
Total Expenditure Budgets (net of miscellaneous revenues) to be approved for user rate
recovery are as follows:
2009
2010
Change
Change %
Water
6,122,845
6,869,200
746,355
12.2%
Wastewater
4,769,701
5,236,200
466,499
9.8%
Storm
979,250
1,091, 500
112,250
11.6%
-Pump Stations 3
61,10.3
59,.100
2,003
3.3%
Total for Rate Recoveries
$11,932,899
13,266,000
10323,101
11.1%
-68-
General Committee Meeting Agenda
April 20, 2010
ITEM # 3 - 8
April 20, 2010 - 8 - Report No. CFS10-013
Approval of this budget will result in a rate increase to an average annual residential
consumer as follows:
Current Bill
Increase Amt
New Billing
Increase %
Water Charge
471.76
50.44
522.20
10.7%
Wastewater
344.00
64.68
408.08
.18.8%
Storm Flat
43.92
5.40
49.32
12.3%
859.68
120.52
980.20
14.0%
One of the main influences on this increase is the 10% rate increases for wholesale water
and wastewater services purchased by Aurora from the Region of York. There are no full-
time staff positions being added to the staff complement through the approval of the water,
wastewater or storm budgets.
As. noted throughout the report, the water, wastewater, stormwater and sewage pumping
station rate structures are consistent with that of previous years whereby establishing and
maintaining a sustainable funding model for underground municipal infrastructure has been
a key priority. During 2010, the restructured Financial Planning Branch will be undertaking
a review of the sufficiency of the capital replacement reserves for all assets. .
CONCLUSIONS
The Town's proposed water, wastewater, stormwater and sewage pumping station rate
structure for 2010 have been detailed in this report, along with summarized budgets of
operations and administration. All rate increases are to be effective for billings issued on or
after May 1, 2010, as is the normal practice.
Staff undertake to review the adequacy of user rate supported capital reserves for
infrastructure repairs and replacements during the 2010 year, and report to Council. during.
the 2011 budget process.
ATTACHMENTS
Attachment #1 — 2010 Proposed Budget for Water Services
Attachment #2 —2010 Proposed Budget for Wastewater Services
Attachment #3 — 2010 Proposed Budget for Stormwater Systems Services
Attachment #4 — 2016 Proposed Budgets for Sewage Pumping Stations
Attachment #5 —Draft By-law No. 5236-10 being a By-lawto amend Municipal Waterworks
Distribution By-law No. 3305-91, as amended
Attachment #6 -- Historical Review of Town's Retail Water, Wastewater, Stormwater and
Sewage Pumping Station rates —1993 to 2010.
-69-
General Committee Meeting Agenda ITEM # 3-9
April 20, 2010
April 20, 2010 - 9 - Report No. CFS10-013
PRE -SUBMISSION REVIEW
Director of Infrastructure & Environmental Services, Director of Corporate & Financial
Services —.Treasurer, CAO, Finance Department staff
Prepared by: Dan Elliott, Dyector of Corporate & Financial Services - Treasurer .
llmar Simanovskis
Director of Infrastructure &
Environmental Services
Director of Corporate &
Financial Services - Treasurer
ez>_ .. .
Neil Garbe
Chief Administrative Officer
- 70 -
General Committee Meeting Agenda
April 20, 2010 ATTACHMENT #1
Town of Aurora
Water Services Budget
2010
Actuals
2009
Net Revenues
ITEM # s 10
Budget Budget Budget
2009 2010 % Change
Retail Metered Revenue
(5,615,679)
(6,122,845)
(6,869,200)
12.2%
Wholesale Cost (Region of York)
3J67,900
3,463,383
3,827,300
10.8%
Late Payment Charges
(70,641)
(77,000)
(77,000)
0.00%
Contribution to Fixed Costs
(2,428,420j
(2,746,462)
(3,118,900)
13.6%
Cost of Operations
Maintenance and Operations
1,439,732
1,442,950
1,844,300
27.8%
Corporate Overhead & Administration Allocation
589,976
589,976
582,100
-1.3%
Contribution to Rehabilitation Reserve
1,059,537
1.059,637
1,059,500
b.0%
Miso.Revenues/recoveries(connnections)„
(255,651)
(346,000)
(367,000)
6.1%
Prior year Deficit(Surplus) requiring funding
553,136
405,173
Draw from (Contrib. to) reserves re prior year
(553,136)
(405,173)
Total Fixed Costs
2,833,593
2,746,462
3,118,900
13.6% .
Net Budget (Surplus)/ Deficit
405,173
-
Existing Approved Rate to April 30, 2010
1.0047
1.1794
Proposed New Rate effective May 1, 2010
1.1794
1.3055
Rate Change Percent
17.39%
10.69%
-71-
General Committee Meeting Agenda
April 20, 2090
ATTACHMENT #2
ITEM # 3 - 11
Town of Aurora
Wastewater Services Budget
2010
Actuals
Budget
Budget
Budget
2009
2009
2010
% Change
Net Revenues
Retail Revenue
(3,998,762)
(4,769;701)
(5,236,200)
9.8%
Wholesale Cost
3,635,027
3,865,591
4,344,000
12.4%
Contribution to Fixed Costs
(363,736
(904,110)
_ (892,200)
-1.3%
Cost of Operations
Maintenance and Operations
398,419
552,402
507,200
-8.2%
Contribution to Rehabilitation Reserve
391,708
391,708
425,000
8.5%
Misc.Revenuesirecoveries(connnections)
(130,449)
(40,000)
(40,000)
0.0%
Prior year Deficit(Surplus) requiring funding
(22,142)
295,943
Draw from (Contrib, to) reserves re prior year
22,142
(295,943),
Total Fixed. Costs
659,678
904,110
892,200
-1.3%
Net Budget (Surplus)/ Deficit
295,943
Existing Approved Rate to April 30, 2010
0.8479
0.8600
Proposed New Rate effective May 1, 2010
0.8600.
1.0217
Rate Change Percent
1.43%
18.80%
72
ITEM # 3 - 12
General Committee Meeting Agenda
April 20, 2010
ATTACHMENT #3
Town Of Aurora
Stormwater Systems Services Budget
2010
Net Revenues
Retail Revenues
Contribution to Fixed Costs
Cost of Operations
Maintenance and Operations
Contribution to Rehabilitation Reserve
Prior year Deficit(Surplus) requiring funding
Draw from (Contrib: to) reserves re prior year
Total Fixed Costs
Net Budget (Surplus)/ Deficit
Residential Fixed Flat Rate per month
Existing Approved Rate to April 30,,2010
Proposed New Rate effective May 1, 2010
Rate Change Percent
Non -Residential Fixed Flat Rate per month
Existing Approved Rate to April 30, 2010
Proposed New Rate effective May 1, 2010
Rate Change Percent
Actuals
Budget
Budget
2009
7009
2010
(945,130)
(979,250)
(1,091,500)
(945;130)
(979,250)
(1,091,600)
253,534
389,056
466,500
726,716
590,194
626,000
23,412
34,120
(23,412)
(34,120)
979,260
979,260
1,091,500
34,120
3.7600
3,6600
3.6600
4.1160
-2.66%
12.30%
33.3067
49.6900
49.6900
57.6900
49.19%
16,10%
Budget
% Change
11.5%
11.5%
19.9%
5.9%
11.5%
- 73 -
General Committee Meeting Agenda; (TEM # 3 - 13
April 20, 2010
ATTACHMENT #4
Town of Aurora
Sewage Pumping Station Budgets for Rate Recovery
2010
' Budget Budget Budget
cuao to
Net Revenues
Flat Rate Charge Recoveries from benefiting (18,200 (18,930)
properties
Contribution to Fixed Costs - (18,200) (18,930)
Cost of Operations
Utilities
2,000
2,200
Materials & Supplies
1,000
1,030
Telephone Service
700
700
Contracts
12,000
12,500
Contribution to Reserves
2,500
2,500
Total Fixed Costs
18,200
18,930
Budget (Surplus)/ Deficit
Revenues
Flat Rate Charge Recoveries from benefitting
propertles -
Contribution to Fixed Costs
of Operations
Utilities
Materials & Supplies
Telephone Service
Contracts
Contribution to Reserves
Total Fixed Costs
Budget (Surplus)/ Deficit
Net Revenues
Flat Rate Charge Recoveries from benefiting
properties
Contribution to Fixed Costs
(24,703) (21,980} -11.0%
24,703 (21,980)
2,500
2,750
10.0%
1,000
1,030
3.0%
700
700
0.0%
15,000
15,000
0.0%
5,603
2,500
-54.6%
24,703
21,980
-11.0%..
(18,200 (18,200)
(18,200) (18.200)
Cost of Operations ,
Utilities
2,000
2,000
Materials & Supplies
1,000
1,000
Telephone Service.
700
700
Contracts
12,000
12,000
Contribution to Reserves
2,500
2.500
.Total Fixed Costs
18,200
18,200
Net Budget (Surplus)/ Deficit
0.0%1
- 74 -
General Committe Meetin I Agenda A77ACHM'ENT#5 ITEM # 3 - 14
April 20, 2010 GENERAL COMMITTEE REPORT
NO-CFS10-013
DATED APRI,L 20,. 2010
THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5236-10
BEING A BY-LAW to amend
Municipal' Waterworks
Distribution By-law 3305-91;
as -amended.
WHEREAS paragraph 4 of subsection 11(3) of the MunicipalAct, 2001, 8.0.2001,
a 75, as amended, provides that a lower -tier municipality may pass by-laws'with
respect to public utilities;
AND WHEREAS on July 24, 1.891, the Council of The Corporation of the Town of
Aurora 'enacted,By-law Number 3305-91,as amended, to .provide for the.
maintenance and operation of a Municipal Waterworks Distribution System;
AND WHERAS. Schedule "A° of By-law 3305-91. imposed a schedule of fees with.
respect to water, wastewater, stone sewer and sewage pumping station rates;
AND WHEREAS the Council of The Corporation of The Town of Aurora deems it
.necessary and expedient to amend By-law 3305-91 to enact a new'schedule of fees
with respect to water, wastewater, storm sewer and sewage pumping stations rates;
NOW THEREFORE, THE COUNCIL OFTHE CORPORATION OFTHE TOWN -OF
AURORA ENACTS AS FOLLOWS:
1. That Schedule "A" to By-law 3305-91 be and is hereby deleted and replaced
With Schedule "A" to this By-law;
2. That this By-law shall come into force and have full effect on May'1, 2010.
READ A FIRST. AND SECOND TIME THIS 27th DAY OF APRIL, 2010. ,
READ A THIRD TIME AND FINALLY PASSED THIS 27th DAY OF APRIL,'2010..
PHYLLIS M. MORRIS, MAYOR
JOHN D. LEACH, TOWN CLERK
�pp� asto'Fmm
�y�a[5e
. Dee• ftPn .
-75-
General Comn
April 20, 2010
F Agenda .
SCHEDULE "A" - BY-LAW 6236.10
WATER, WASTEWATER; STORM SEWER AND SEWAGE PUMPING STATION
RATES FOR ALL BILLS ISSUED ON OR AFTER MAY 1, 2010
1. WATER WASTEWATER
a) Metered Service $1.3055 per m3 $1.0217.per m3
of water consumed
b) Non -metered Service Flat Rate - $90.00 ; Flat Rate - $70.00 . .
Refusal by homeownerper unit, per month per unit, per month
to install meter.
c) Non -meter Service Flat Rate - $45.00 Flat Rate - $35.00
instatlatlon not per unit, per month per unit, per month
physically possible
2. STORM SEWER F.LAf RATES
a) All Residential and Residential Condominium Properties - $4A 1 per unit,'
per month
b) All Non -Residential, Commercial, Industrial and Multi -residential
Apartment Properties - $57.69 per meter per month
3. BALLYMORE SEWAGE PUMPING STATION FLAT RATE. .
Residential and Condominium Properties - $9.91 per unit, per month
4. 13AYVIEWNANDORF SEWAGE PUMPING STATION FLAT RATE
Residential' and Condominium Properties - $6.62 per unit, per month
S. BRENTWOOD SEWAGE PUMPING STATION FLAT RATE
Residential and Condominium Properties-$14.44 per unit, per month.
6. PENALTY FOR LATE PAYMENT
All billings are due and payable as stated thereon and shall, if not paid on.
of before the due date stated, he subject to a late payment penalty of five
perdent (5%) of the total billed.
7.. SERVICE CHARGES
a)' TURN OFF
During weekday working hours (8:30 am to 4:30 pm) $40.00
-Other than normal working hours $80.00
b) TURN ON
During weekday working hours (8:30 am to 4:30 pm) $40.00
-Other than normal working hours $80.00
BULK -PURCHASE OF WATER
per m
WATER' CONNECTION FEE
$725.00 plus applicable taxes
SEWER CONNECTION FEE'
$726.00 plus applicable taxes.
- 76 -
General Committee Meeting Agenda
April 20, 2010 ATTACHMENT #6
ITEM # 3 -16
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General Committee Meeting Agenda ITEM # 4-1
April 20, 2010
TOWN OF AURORA
AultORA GENERAL COMMITTEE REPORT No. IES10-017
SUBJECT: Regional Road Speed Limit Review
FROM: 11marSimanovskis, Director Infrastructure and Environmental Services
DATE: April20, 2010
RECOMMENDATIONS
THAT Council receive this report for information; and,
THAT Council endorse the proposedspeed changes summarized in this report and
as recommended in the revised Regional Speed Limit Policy.
PURPOSE OF THE REPORT
This report summarizes the Regions philosophy change in. developing speed limit criteria
and how this change impacts Regional roads in Aurora.
BACKGROUND
The Region's current speed limit policy was approved by Regional Council in September of
2004. Region staff has been preparing revisions to this policy and. have reported proposed
changes to Regional Council beginning in June 2009,
The Transportation Services Committee report entitled "Policy Update Establishing Speed
Limits on Regional Roads" was adopted by Regional Council at its meeting on Thursday,
February 18, 2010 with the.following recommendations:
"1. The Regional . Clerk forward this report to the Clerks of the local
municipalities in York Region requesting their review and comment by the
fall of this year.
2. Regional staff report back to Committee in 2011 summarizing the results
of this review.
3. The Regional Clerk forward this report to the Chief of York Regional
Police for his review and comment."
COMMENTS
The current Regional practice is to apply an engineering approach to setting speed limits
on the regional road system. This approach looks at average traveled speed and the
presence of schools, access points and pedestrians.
-78-
General Committee Meeting Agenda
April 20, 2010
ITEM # 4-2
April 20, 2010 - 2 . Report No. IES10-017
New Transportation Association of Canada guidelines recommend a two step evaluation
process. The base speed is established using similar 85 percentile speed data and road
design speed information. The second step involves a more comprehensive review of
traffic conditions, infrastructureconditions, pedestrian and cycle use, median presence,
and driveway frequency. This new guideline represents best practice in integrating both
the traveler's needs and the needs of the local urban community.
The key reasons for the Region in considering a revision of the current policy include:
1) increased need to share vehicle routes With transit, pedestrian and cyclist needs;
2) resident concerns regarding high vehicle speeds in their communities;
3) required speed reductions to support new urban streetscapes;
4) harmonize inconsistent and patchwork approach to current established speed limits.
The roads affected by this policy revision are summarized in the following table.
Roadway
Limits of Regulation
Current
Proposed
Speed'Urnit
Speed
Limit
Bayview
The south limit of Stone Road N. to 250 m
70 km/h
60 km/h
Avenue
south of the south limit of Mulock Drive.
60 km/h.
Leslie
The south limit of Wellington Street to 536 m
60 km/h
60 km/h •
Street
north of Green Lane East
80 km/h
70 km/h
60 km/h
Wellington
The east limit of the 404 northbound off
80-km/h
60 km/h
Street East
ramp.to the east limit of Bayview Avenue
Yonge
800 m south of the south limit of St. John's
60 km/h
60 km/h
Street
Sideroad to 200 m north of the north limit of
70 km/h
Green Lane
60 km/h
ALTERNATIVE(S)'TO THE REPORT
1. Not endorse the regional approach and revised speed limits
FINANCIAL IMPLICATIONS
There are no direct financial implications to the Town.
CONCLUSIONS
The Region has proposed adopting a best practice approach to establishing speed limits
which appears to result in a harmonized and reduced speed in areas where regional roads
have become more urbanized. This approach is appropriate and will result in a safer
interaction with pedestrian and cycling traffic as urbanization of the community continues.
Staff recommend that the proposed speed limit changes be endorsed by Council.
79 -
General Committee Meeting Agenda
April 20, 2010
ITEM # 4-3
April 20, 2010 3 - Report No. IES1"17
ATTACHMENTS
• Appendix "A" - Regional Report titled "Policy Update Establishing Speed Limits on
Regional Roads"
PRE -SUBMISSION REVIEW
Executive Leadership Team meeting of April 8, 2010
Prepared by. Ilmar Simanovskis, Director, Infrastructure & Environmental
Services - Ext. 4371
Environmental Services
/J-10-
Neil Garbe
Chief Administrative Officer
-80-
General Committee Meet' g Agenda
April 20, 20 APPENDIX "A"
W9
February 19, 2010
Mr. John Leach
Director of Customer and Legislative Services
Town Clerk
Town of Aurora
Box 1000, 1 Municipal Drive
Aurora, Ontario
L4G 6JI
Dear Mr. Leach:
Re: Policy. Update
Establishing Speed Limits on Regional Roads
ITEM # 4'-,4
Regional Clerk's Office
Corporate Services Department
14
FEB 2 3 2010
I Corporate Servirrc Dept
Regional Council, at its meeting held on'llairsday, February 18, 2010, adopted the following
recommendations of the Transportation Services Committee regarding the report entitled "Policy
Update Establishing Speed Limits on Regional Roads":
1. The Regional Clerk forward this report to the Clerks of the local municipalities in York
Region requesting their reviewand comment by the fall of this year.
2. Regional staff report back to Committee in 2011 summarizing the results of this review.
The Regional Clerk forward this report to the Chief of York Regional Police for his review
and comment.
A copy of Clause No. 1, Report No. 2 of the Transportation Services Committee, is enclosed for
your information.
Please.contact Steven Kemp, Director —Traffic Engineering and Integrated ITS at 905-830-4444,
Ext 5226, if you have any questions with respect to this matter.
Sincerely,
Denis Kelly
Regional Clerk
B. Bridle
Attachment
Copy to: Kathleen Llewellyn -Thomas, ComniissionerofTransportation Services
Steven Kemp, Director, Traffic Engineering and Integrated ITS'
The Regional Municipality of York, 1.7250 Yonne Street, Newmarket, Ontario UY 6Z1
Tel: 905-830-4444 Ext. 1320, 1-877-464-9675, Fax: 905-895-3031
nternet:. www.vo r k. c a
_8i. '
a
General Co eeting Agenda ITEM # 4-5
April 20, 2 n'flm4e s
Clause No. 1 in Report No. 2 of the Transportation Services Committee was adopted,
without amendment, by the Council of The Regional Municipality of York at its meeting,
on February 18, 2010.
POLICY UPDATE
ESTABLISHING SPEED LIMITS ON REGIONAL ROADS
The Transportation. Services Committee recommends:
Receipt of the presentation by Kathleen Llewellyn -Thomas,
Commissioner of Transportation Services; and
2. Adoption of the recommendations. contained in the following report
dated January 26, 2010, from the Commissioner of Transportation
Services, with the following additional recommendation:
3. The Regional Clerk forward this report to the Chief of York
Regional Police for his review and comment,
1. RECOMMENDATIONS
It.is recommended that:
1. The Regional Clerk forward this report to the Clerks of the local municipalities in
York Region requesting their review and comment by the fall of this year.
2. Regional staff report back to Committee in 2011 summarizing the results of this
review.
2.. PURPOSE
This report presents a new policy for establishing :speed limits on the Regional road
network that is in keeping with Council's future transportation system plans as expressed
through the Regional Official Plan. If approved, this policy would supersede the existing
speed limit policy approved by Regional Council in September of 2004. .
-82-
General Committee Meeting Agenda
April 20,' 0.1
o o.2
Transportation Services Committee
3. BACKGROUND
ITEM # 4 -'6
On June 17, 2009 a report entitled Policy Update —Establishing Sneed Limits on
Regional .Roads was presented to the Transportation and Works Committee.
Committee's response to the proposed policy was to ask for a more comprehensive
review that addressed the different requirements for urban and rural roads in York
Region. Subsequently, on January 6, 2010 another report was presented to the
Transportation Services Committee which included the results of a consultant's
independent review of the existing and proposed speed limit policy.
The January 6, 2010 report was referred back to staff for a more comprehensive report .to
include:
a) Further detail's on the safety -based methodology proposed in the speed limit policy
and the impetus for recommending a safety'based approach.
b) More extensive information on other jurisdictions that utilize the safety -based
approach and which North American jurisdictions haveconsidered implementing this
methodology.
c) An update that addressed the outstanding speed change requests received from local
municipalities as well as the speed change requests on roads identified at the January
6, 2010 meeting.
d) An outline of the intended strategy for enforcement to. be implemented by York
Regional Police.
This report provides additionalinformation on items a), b)'and d) as described above. The
update that addresses outstanding speed change requests (item c) is provided in a separate
report titled "Speed Limit Revision and Review — Various Regional Roads".
A: ANALYSIS AND OPTIONS
Travel speed is an important and relevant public policy matter to road users. However,
motor vehicle speed can be a divisive issue. Motorists typically desire faster speeds to
minimize travel time whereas pedestrians, cyclists, and area residents typically desire
slower speeds for safety and comfort reasons. In an attempt to balance the desires of both
groups, Regional staff set maximum speed limits on Regional roads using a ,technical
process and policy endorsed by Regional Council in 2004. It has now become apparent
that a new policy that is better aligned with Regional strategic initiatives will support the
transformation of Regional roads into shared -use facilities.
- 83 .
r ,
General C�AtVjge Meeting Agenda 3 JITEM # 4.- 7.
April 20, AQpV No. 2
Transportation Services Committee
Currently, York Region applies an engineering approach to setting speed
limits on the Regional Road system
The current speed limit policy is principally based on setting the speed limit at the 85`11
percentile speed (the speed at which 85% of traffic is traveling at or below) for, a
particular section. of.road. Speed limits are also set taking into consideration the presence
of schools, pedestrians and access points — all of which may result in a lower posted
speed limit than the 85`h percentile. analysis indicates. This approach has been used in
order to reflect a reasonable expectation of driver compliance with the set speed limit.
Our review of current Regional policy has demonstrated that the current engineering
approach to establishing speed limits is inconsistent with leading edge international
safety approaches.
The 88t`' percentile engineering approach has recently been modified by the
release of new Transportation Association of Canada guidelines for speed
limit setting
The Transportation Association of Canada is a National association which promotes
sustainable transportation services. The association provides a neutral 'independent body
to gather and exchange ideas on technical guidelines and best practices throughout
Canada. The primary focus of the association is roadways in. urban and rural areas and
all transportation related components of those roadways.
In the time since the existing speed limit policy was adopted in 20:M, the traffic
engineering profession hasdeveloped a Canadian expert system for setting speed limits.
The Transportation Association of.Canada has recently produced guidelines for
establishing speed limits that account for traffic and infrastructure data in selecting an .
appropriate speed limit on a variety of road types.
The Transportation Association of Canada approach to setting seed .limits uses a two-
step process: abase speed limit is set according to either, the 85 percentile speed or the
design speed for the road. The speed limit is then further adjusted according to traffic and
infrastructure conditions such as -pedestrian and cycling use, median presence and
driveway frequency. In general, this method of setting speed limits scores very
favourably as being considered good practice in North America, and as a result will also
provide consistency across jurisdictions.
These guidelines are considered good engineering practice and will replace the previous
engineering approach across Canada.
- 84 .
General.Committee Meeting Agenda JITEM # 4 - 8
April 20Pk@*&0- 1 4
Report No. 2
Transportation Services Committee
A revised speed limit policy will match Regional Council's strategic
initiatives to balance movement of.traffic with the needs of other road
users
Over the past few years, Regional Council has endorsed several strategic policy
initiatives that will, over time, transform Regional roads to be more accommodating for
all road users. These initiatives include transit improvements such as VIVA; high
occupancy vehicle lanes; updated design standards for roadways; bike lanes and
streetseaping. Regional roads are undergoing a transformation process from roads
emphasising the movement of traffic to roads which are more.urban in nature that balance
the requirements of pedestrians, cyclists, transit users, motorists and communities.
Staff identified the need 'to revise the existing speed limit policy because:
1. Current Regional initiatives such as the Transportation Master flan, vivaNext, HOV
lanes; and the Pedestrian and Cycling Master Plan are establishing York Regional
roads as a. shared -use system where the impact of speed on vulnerable road users such
as pedestrians and cyclists must be considered.
2. Residents are concerned about high vehicle speeds: in their communities.
1 Posted speed limits on some Regional roads are too high for the new urban
streetscapes that the Region is striving for.
4. Several years of experience with the current speed limit policy highlighted some
inconsistencies and patchwork approach to establishing speed limits, that should be
corrected.
The essence of a new speed limit policy is to establish speed limits that will
minimize riskto all road users taking into account the differences in
complexity of moving around on rural and urban roads
The principle approach to a new policy is to base it on urban structure of the Region as
described in the Official Plan, (see Attachment 7) and is generally described as follows: .
In urban areas and rural settlements, the Regional road should be posted at speeds
appropriate for higher volumes of pedestrians, cyclists and transit transfers.
On roads that straddle rural and urban areas (urban border areas) posted speeds will
be appropriate to transition areas.
In rural areas, speeds will be set. recognizing the limited access points and low
number of cyclists and pedestrians.
The "land use" approach to setting speed limits contemplates lower speed limits in urban
areas where streets are shared by motor vehicles, cyclists, pedestrians, and transit users.
-85-
General CoftmMttee Meeting Agenda 11TEM # 4-9
April 20, jkQ #0 No. 2
Transportation Services Committee
A review of speed limit policies in other jurisdictions indicates that some
are moving towards an injury minimization approach
As requested by Committee, a more extensive review of speed limit policies in other
jurisdictions was conducted. Appended to this report is a chart summarizing the method
used to set speed limits in various jurisdictions (see Attachment 2). Based on this
summary, most roadway authorities are using the "engineering approach" to set speed
limits. Although some jurisdictions are moving toward an "injury minimization
approach" this is not yet common practice and any road authorities considering this
approachwould be considered as leaders in road safety.
Injury minimization is based on reducing the risk involved with any activity. For
example, injury minimization programs are established in schools where children are
taught to recognize and identify hazards involved in playground and sporting activities; in
the construction trade, workers are trained to operate and maintain machinery safely; in
the public health field, staff use methods to reduce the chance of transmitting illness.
With respect to establishing speed limits using an injury minimization approach, the risk
of a serious or fatal injury is greatly reduced when vehicle crashes occur while travelling
at lower speeds. In all cases, the intent is to minimize the risk involved in the completion
of necessary tasks.
Based on this review of other jurisdictions, options were developed based on
combinations of the following approaches available:
• Adopt an "injury minimization" approach.
• Adopt the engineering approach (based on the Transportation Association of Canada
Guidelines).
Three policy options have been'deveioped
Option A would set speed limits with injury minimization as a goal which is a new
approach to North America.. It is employed primarily in Sweden, Austria, and the
Netherlands. The injury minimization approach is scientifically linked to improved road
safety, and is leading -edge thinking, but generates lower speed limits than the North
American culture has come to expect. For example, speed limits in areas of high
pedestrian activity are recommended to be a maximum of 30 kilometres per hour under
the injury minimization approach.
The injury minimization approach to setting speed limits requires'that speed limits be set
according to the crash types that'are likely to occur, and the tolerance that.the, human
body can withstand in the expected crashes. For example, head-on collisions between
two vehicles may be expected on a road that is not divided by a raised median. The
maximum speed that the human body can tolerate in a head-on collision .(given a well
engineered vehicle and proper use of all safety equipment by occupants) is about 70
31F:L%Z
General Committee Meeting Agenda 6 ITEM # 4 - 40
April 20,caw
0. 1
Transportation Services Committee
kilometres per hour. Hence, under an injury minimization approach to setting speed
limits, undivided roads would have a maximum speed limit of 70 kilometres.per hour or
less..
in the case of a collision involving a vehicle with a pedestrian or cyclist, the probability
of death or severe injury is directly rotated to the speed of the vehicle at the time of the
collision. These road users are safer when motor vehicles are traveling slower (see
Figure 1).
Figure t
The probability of pedestrian injury and death
increases substantially with higher vehicle speeds
P gbQ aA10)L. my o"r b: AT it
7
NMI
6:
C0 L6 JSIDN SPEED [K'KH J.
Source: Wegman, F.C.M. &'Aarts, L.T. (eds.)
(2006). Advancing sustainable safety;
National Road Safety Outlookfor 2005-2020.
SWOP, Leidschendam.
This approach to setting speed limits. is strongly aligned with the primary goal of road
safety. However, while it is. an accepted practice, it is not yet a widely -accepted practice
in North America.
Finally, the speed limits that would be implemented by the injury minimizationapproach
would be lower than those expected in North America. This would create inconsistencies
across roads within the same area with the possibility of local roads ending up with
higher speed limits than some Regional roads. This approach is not recommended.
A icombinaiion approach which allows the use of the engineering.approach
(based on Transportation Association of Canada Guidelines) and an injury
minimization approach! based on the urban structure in the Regional.
Official Plan
Option B is a combination approach that calls for an'engineering approach to setting
speed limits for rural areas and controlled -access facilities and the injury minimization
type of approach for the urban areas. This approach is similar to the policy proposed to
Committee in ,tune 2069.
87-
General Cinnnii8tbe Meeting Agenda
April 20, �M6No. 2
Transportation Services Committee
ITEM # 4 - 11
As discussed above, in the instance of urban areas, the speed limit for Regional roads
based on injury minimization would be significantly lower than 60 kilometres per hour.
These lower speed limits are inconsistent with North American driver expectations. This
approach is also not recommended.
A revised combination approach best suits the needs of York Region and is
also an acceptable practice In North America
Option C is a modified combination approach that, similar to Option B, calls for an
engineering approach to setting speed limits in the rural areas and on controlled -access,
facilities with an injury minimization type of approach for the urban areas.
However, instead of very low speed limits such as 30 kilometres per hour. or 40
kilometres per hour in urban areas, the speed limit for Regional roads would be set at 60
kilometres per hour unless a study determines that a lower speed limit is required. The
idea behind the 60 kilometres per hour speed limit -in urban areas is to protect cyclists,
pedestrians and other vulnerable road users without setting an unrealistically low speed
limit. Sixty kilometres per hour is a balanced speed that yields safety gains while.
providing consistency across all streets.
The recommended policy is presented in Attachment 3.
The impact of the proposed policy will be to improve safety
The most often cited impacts of a .change in the speed limit relate to safety, travel delay,
vehicle emissions, and enforcement issues. In this instance, the main change over time
will be a lowering of some speed limits in the urban areas of the Region. These lower.
speed limits will improve safety by lowering collision severity, and will have only a
minor impact on travel time and vehicle emissions. This is because urban area travel is
mainly dictated not by -the speed limit, but by the. ambient traffic conditions; traffic. signal
timing, and other sundry factors.
An Implementation Plan will be developed once consultations with local
municipalities are completed
Based on the discussions held and direction given by the Transportation Services
Committee on January 6, 2010, staff have reconsidered the implementation plan proposed
in the January report on speed limits. It is likely, if the new policy is adopted.'by
Regional Council, more appropriate for the limits to be phased -in over time. An
important component of the consultationwith localmunicipalities will be to understand
their opinions on implementation. Accordingly, staff will develop an Implementation.
Plan to accompany the Speed Limit Policy when it is brought back before Regional
Transportation Services Committee after the local municipal consultations are completed.
15F.i ie
General Commit lee Meeting Agenda
April2O o No.2
ITEM # 4 - 12
Transportation Services Committee
Road sections where future speed limit changes may be recommended which conform to
the proposed policy are included as Attachment 4. These are provided as illustration and
will be subject to the Implementation Plan to be presented later.
York Regional Police will continue their existing strategy for speed limit
enforcement
As requested by Committee, Regional staff confirmed the York Regional Police speed
limit enforcement strategy in light of the policy changes recommended in this report.
York Regional Police are committed to improve the level of traffic safety on our road
system. Enforcing speed limits is an important part of their overall mandate to improve
road safety.
The policy changes recommended in this.report will not impact the York Regional Police
strategy for speed limit enforcement. As speed limits are changed in order to be in
compliance with the proposed policy, York Regional Police will immediately conduct
enforcement in those areas as part of their routine practice. No "grace" or "phase -in"
enforcement strategy would be employed.
Continued communication is essential to ensure public and community
acceptance of the need to lower speed limits in certain areas of the Region .
Regional, staff will continue to liaise with the appropriate staff ;at the local municipalities
concerning area speed limits to ensure consistency across the Region. .
Furthermore, in order to encourage public and community acceptance, it is.reconimended
to issue a media release utilizing the York Region Media Group. In advance of the new
speed limits being implemented, this media release will be distributed throughout all
communities within the Region to adviseresidents of the changes.to the speed limits.
It is recognized lowering speed limits on Regional roads to promote consistency within
urban areas will be met with support from local communities, however; there may be
some resistance from the motoring public at large. In order to promote public and
community acceptance, the development of a public education campaign to explain the
benefits of this initiative is recommended.
5. FINANCIAL. IMPLICATIONS
The estimated cost for the speed limit policy implementation strategy including a
comprehensive communication plan, advertising in local newspapers; a public education
plan and, manufacturing and installing the required signage is approximately $120,000.
These costs. are included in the current Transportation Services budget.
-89-
General 9Mtge Meeting Agenda
April 20, 3NMNo. 2
Transportation Services Committee
ITEM # 4 - 13
6. LOCAL MUNICIPAL IMPACT
This report recommends that each of the'local municipalities review and provide .
comments on the proposed speed limit policy. Over the next few mouths, Regional staff
will meet with staff from the local municipalities to discuss the potential impact on
Regional roads within their municipality.
If required, and at the request of the local municipality, Regional staff will attend any
local Committee or Council' meetings to discuss the proposed Regional policy and to hear
any feedback from the local point of view..
7. CONCLUSION
With the urbanization of York Region there is an increasing need for Regional urban
arterial roads.to be transformed from facilities that only process motor vehicles into urban
streets that provide equal priority to pedestrians, cyclists and transit users. The.amended
policy for establishing speed limits on Regional. roads will complement and support this
ongoing Regional initiative, and. at the same time improve safety on our roads.
As presented in Attachment 3 appended to this report, it is recommended that a new
policy for establishing speed limits on Regional roads be adopted that will. establish speed
limits that consider acceptable speeds for allroad users and road uses and that also
minimizes injury risk.
For more information on this report, please contact Steven Kemp, Director - Traffic
Engineering and Integrated YTS at extension 5226.
The Senior Management Group has reviewed this report.:
(The four attachments referred to in this clause are attached to this report.).
- 90 -
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General Committee Meeting Agenda ITEM # 4 - 15
April 20, 2010 SPEED LIMIT POLICIES - OTHER JURISDICTIONS
Jurisdiction
Category
Method
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Region of Durham
Engineering approach
Engineering surveys to analyze roadway conditions,
collision history and vehicle operating speeds. A safe
and reasonable speed limit is usually set at or below the
speed at which 85% of drivers travel.
Region of Halton
Engineering approach
Set the speed limit at or near the 85th percentile speed
and adjust according to physical. characteristics of the
road, adjacent land uses.and associated activities,
sensitive areas such as a school zone, frequency or
severity of accidents attributable to excessive speeds,
and roadway design speed.
City of Hamilton
Engineering approach
For rural areas, includes a reference table with
prescribed speed limits for various conditions based on
a set of six criteria. The speed which corresponds to
most criteria is the selected speed limit. For urban
areas, Highway Traffic Act prescribes maximum.speeds
on arterials and non -arterial roads.
City of Mississauga
Engineering approach
Speed limits are determined by: vehicle operating
speeds, adjacent development, collision history,
pedestrian activity, driveway spacing and the location of
signalized intersections. City policy reserves the use of
40 kmlh:speed limits for roads in front of elementary
schools and for roadways whose geometric design
cannot support a 50 km7h or higher limit. Oh major
roads where elementary schools are present, a 40 km/h
when flashing speed limit may be considered
City of Ottawa
Engineering approach
Policy based on the Northwestern University model with
consideration of various factors (i.e., an engineering
approach).. A'40km/h residential speed limit warrant
based on City of Toronto guidelines is also in use.
County of Simcoe
Engineering. approach .
Staff conduct engineering and traffic studies necessary
for establishment of speed zones, including prevailing
speed studies, collision history investigations, and
investigation. of highway, traffic, and roadside conditions
not readily apparent to the driver.
City of Toronto
Engineering approach
Includes a warrant to implement 40km/limax speed
limit on local, collector and minor arterials, and a
checklist for distinguishing between 60 and 50km/h on
arterial roads.
Province of Ontario
Engineering approach
Currently using the 85th percentile speed as the main.
determinant, but will likely adopt the new TAC
guidelines.
Page 1 of
-92-
General Committee Meeting Agenda
April 2010
SPEED LIMIT POLICIES —OTHER JURISDICTIONS
ITEM # _4- 16 `
Jurisdiction
Category
Method
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Province of Alberta
Engineering approach
Based on 85th percentile speed and adjusted for
various factors (similar to the ITE recommended
guidelines.
Province of Manitoba
Engineering approach
Speed limits are based on an engineering study which
purport that the speed limit should not be below the
median speed of the 15km/h pace and changes in the
current speed zone should not be recommended if the
85th percentile speed is within +/_ 5km1h of the posted
speed.
Province of New
Engineering approach
Thirteen criteria are included in the evaluation. Choose
Brunswick
from a range of points under each criteria
(corresponding to. different conditions) to obtain a
combined score, then refer to the range of scores that
would fall under a specific speed limit ranging from 50 to
100 km(h.
Province of Nova
Engineering approach
Conduct an engineering study that considers various
Scotia
factors.
City of Kelowna (BC)
Engineering approach
A "base" speed.limitis established based. on land use
and road classification and adjusted according to
various factors.
City of Calgary (AB)
Engineering approach
A preliminary speed limit is first selected from a
referencetabie with prescribed speed limits for various
conditions. Field measurements are used to verify
appropriate speed limits. Suggested guidelines for
urban thoroughfares based on road design elements
and TAC classifications are also available.
City of Winnipeg (MB)
Engineering approach
Conduct an engineering study that considers various
factors.
City of St. John's (NL)
Engineering approach
Conduct an engineering. study that considers various
factors.
Counfries E.,,:< a r< tk"".4 ;
Australia
Engineering approach but
Expert system that is based primarily on an engineering
the Australians are
approach to setting speed limits. Typical input
expected to move to an
parameters are: density of surrounding development,
injury minimization
frequency of access points, road. function, road
approach in keeping with
characteristics (paved/unpaved, lane widths, shoulders,
their strong commitment
etc.), highway conditions, operating speeds, adjoining
to road safety
speed limits, and unfavourable. geometry,
Canada (National
Engineering approach
TAC has released guidelines that use an engineering
guidelines)
approach to setting seed limits
Page 2 of 3
-93-
General Committee Meeting Agenda ITEM # 4 - 17
April 20, 201O SPEED LIMIT POLICIES — OTHER JURISDICTIONS
Jurisdiction
Category .
Method
The Netherlands
Injury minimization
Speeds are set to ensure that no road userwill be
exposed to crash forces that can either kill or seriously
Injure him/her.
New Zealand
Quasi -engineering
Setting speed limits in New Zealand is largely based on
approach
frontage development (land use) and roadway
classification. Speed limits are currently not based on
85th percentile operating speeds but take into account
roadway design and traffic mix.
Sweden
Injury minimization
Speeds are set to ensure that no road userwill
exposed to crash forces that can either kill or seriously
injure himlher.
United Kingdom
Hybrid of injury
Urban areas: The national speed limit in urban areas is
minimization and
30 mph (50 km/h). Speed limits of20 mph (30 km/h) are
engineering methods
encouragedand supported where there is a particular
(very similar to the
risk to vulnerable road users, and higher quality
proposed York Region
suburban roads (generally on the outskirts of urban
policy)
areas where there is little development) may have a 40
mph (65 km/h) limit.
Rural -areas: The speed limit on rural roads should take
into account traffic and road user. mix, the road's
geometry and general characteristics, its surroundings,
and the potential: safety and environmental impacts.
United States
Engineering approach
The United States has relatively recehtlydeveloped
their own. version of an expert system that is based on
the Australian version of the same system. In practice
though, most jurisdictions continue to use the 85th
percentile speed as the basis for establishing speed
limits.
Page 3 of 3
- 94 -
General Cam�ittL;w.46eting Agenda
April20, , ,wa °
COUNCIL kGHMENT A
STATUS ITEM # 4 - 18
Council Approved N Np
CAO Approved:. N N i
7.
TITLE: ESTABLISHING SPEED LIMITS NO.:
ON REGIONAL ROADS Effective Date:
Latest Revision Date:
POLICY STATEMENT -
A policy to establish speed limits on the Regional road network that is supportive of Council's
sustainable transportation objectives and, goals, and provides consistent speed limits to promote
voluntary compliance.
APPLICATION:
To all Regional Transportation Services staff
PURPOSE:
The speed limit is the maximum speed that one can legally travel along a section of road during
favourable conditions. Speed limits are set on Regional roads in order to:
• Respond to community safety concerns
• Provide'safety equity among road users
• Provide consistency among similar road sections
This policy supports achieving the broad transportation objectives and goals of safe movement,
minimum delay and environmental protection.. As such, the speed; limit policy supports the
following York Regional objectives (in order from highest priority to lowest):
• Maximize road safety (minimizing crash risk);
• Promote active transportation;
• Prioritize transit;
• Ensure movement of goods;
In short, maximum speeds set by this policy consider all expected road users and road uses, and
do not sacrifice safety for the sake of mobility or roadway aesthetics.
In addition to aligning with the above initiatives, the. purpose of setting speed limits according to,
this policy is to establish speed limits that are consistent and promote motorist compliance.
Page 1 of 4
- 95 -
Genera%qwmW4RpeMq,%MtwAWfi(MRoads t$rg* 010 4 - 19
Apt 1q0, 2010
DEFINITIONS:
The road definitions below are based on adjacent land use and form of development, not on road
cross section or design
Urban Road
A road that is located within either an Urban area or a Town and Village area as shown on Map 5
of the Regional Official Plan.
Urban Edge Road
A road that is located along the border of an Urban or a Town of Village area and a Rural area as
shown on Map 5 of the Regional Official Plan (i.e., a road that forms an urban/rural boundary).
Rural Hamlet Road
A road located within a rural hamlet area. A hamlet is an area that must be specified in the local
Official Plan, and is a grouping of houses, businesses and public uses where development may
be permitted with limited growth, but not to exceed a population of 500.
Rural. Road
A road.that is located in a rural, area as shown on Map 5 of the Regional Official Plan, excluding
"rural hamlet roads" and "urban edge roads".
School Zone
The section of any Regional road that is contiguous to a school.with a minimum of 200
registered.students.
Engineering Study
A review of the traffic and infrastructure data for a particular facility with a view to determining
the appropriate speed limit. This study will apply the Canadian Guidelines for Establishing.
Posted Speed Limits as produced by the Transportation Association of Canada. This approach
considers setting, access density, roadway alignment, lane widths, pedestrian and cyclist activity,
pavement condition, etc.
DESCRIPTION:
The method of establishing maximum speed limits on Regional roads is based on the
surrounding land use as designated in the Regional Official Plan, and on good engineering
practice. Land use is representative of user types that are expected to be.encountered, and
activities that are taking place in the road, and as such is a primary consideration in determining
appropriate speeds for delivering a safe road. Engineering principles are also applied that link
speed of travel, traffic and infrastructure data, and known collision mechanisms to minimize
collision risk.
The method of establishing speed limits on Regional roads is described below.
Page 2 of 4
-96-
Genera/Roads Feb [rgM1# 4 - 20
April0,._2Q.111 _ 19
URBAN ROADS AND RURAL HAMLET ROADS
The default speed limit for urban roads and rural hamlet roads is 60 kilometres per hour.
Urban roads that are controlled access and physically divided by a non -traversable median may
be posted at 70 kilometres per hour or 80 kilometres per hour as determined by an Engineering
Study.
Speed limits of 50 kilometres per. hour or less will be considered on urban roads and rural
hamlet roads as determined by an Engineering Study.
Urban roads and rural hamlet roads that are contiguous to a school are subject to the
provisions of school zone speed limits.
Urban roads and rural hamlet roads that do not have contiguous development; and visually
present as rural roads to the motorist may be posted at 70 kilometres per hour until such time as
development or pedestrian/cyclist activity warrants a speed reduction.
URBAN EDGE ROADS
The default speed limit on urban edge roads shall be 70 kilometres per hour.
Speed limits of 60 kilometres per hour or less will be considered on urban edge roads,as
determined by an Engineering Study.
Urban edge roads that are contiguous to a school are subject to the provisions of school zone
speed limits.
RURAL ROADS
In no case shall the posted speed of a rural road exceed 80 kilometres per hour -
Rural roads shall be posted at the speed as determined by an Engineering Study.
Rural roads that are contiguous to a school are subject to the provisions of school zone speed
limits.
SCHOOL ZONES
All school zones will have a 40 kilometres per hour time -limited speed limit. The school zone
speed limit will be applicable to the section of road that is contiguous to the school and for 150
Page of
97-
Generak-QagmMeN fwiWA Roads VTE10 4 - 21
Apr@ 20, 2010
metres ,along the road on either side of the school property. The lowered speed limit maybe
extended if it results in an adjacent speed limit zone that is too short to adequately enforce. The
school zone speed limit shall be in effect during the times of the day that students are walking to
and from school, as prescribed by municipal bylaw.
G The maximum speed limit, at times of the day when the 40 kilometres per hour is not in effect,
will be determined using the remainder of this policy. .
CONTACT:
Director, Traffic Management and Intelligent Transportation Systems, Transportation Services
Department
APPROVAL
CAO Approval Date:
Committee:
Council Approval:
Clause: Report No:
Minute No. Pager ]Date:
Page 4 of 4
- 98 -
GOUNCIL ATEACHRIENT 4
General Committee Meeting Agenda JITEM #, 4 - 22
April 20, 2010 PROPOSED SPEED POLICY -SAMPLE IMPACTS
Current
Proposed
Roadway Limits of Re elation
S oed Limit"
Speed Limit
Bayview Avenue
The.south limit of Stone Road North to 250 metres '
70 km/h
60 km/h
(Y.R. 34)
south of the south limit of Mulock Drive (Y.R. 74)
60 km/h
Leslie Street
The south limit of Wellington Street (Y.R. 15) to 536
60 kmlh
60 km/h
(Y.R. 12)
metres north of Green Lane East (Y.R. 19)
80 km/h
70 km/h
60 km/h
Wellington Street
The east limit of the 404 northbourld off ramp to the
80 km/h
60 km/h
East
east limit of Bayview Avenue (Y.R. 34)
Y.R. 15
Yonge Street
800 metres south of the south limit of St. John's
60 km/h
60 km/h
(Y.R. 1)
Sideroad (Y.R. 26) to 200 metres north of the north
70 km/h
limit of Green Labe (Y.R. 19)
60 kmlh
�
- -
Green Lane (Y-R.
500 met res'east of Yonge Street (Y.R. 1) to 500
80 km/h
70 km/h
19)
metres west of Yonge Street(Y.R. 1)
McCowan Road
The north limit of Mill Road to the north limit of
50 km/h
60 kmih
(Y.R. 67)
Doane Road
60 km/h
Mount Albert Road
285 metres west of the west limit of Birchard
50 km/h
60 km/h
(Y.R, 13)
Boulevard to the east limit of Highway 48
40 km/h
Yonge Street
800 metres south of the south limit of St. John's
60 knilh
60-km/h
(Y.R. 1)
Sideroad (Y.R.. 26) to 200 metres north of the north
70 km/h
limit of Green Lane (Y.R. 19)
60 km/h
Glenwoods Drive
The west limit of Woodbine Avenue (Y.R. 8) to 1'068
80 km/h
60 km/h
(Y.R. 33)
metres east of the east limit of The Queensway
50 km/h
(Y.R. 12),
Morton Avenue
The west limit of Woodbine Avenue to the east limit
70 km/h
60 km/li
(Y.R.78)
of The Queensway (Y.R. 12)
Old Homestead
500 metres west of the West limit of Warden Avenue
60 km/h
70 km/h
Road
to the east limit of Woodbine Avenue (Y.R. 8)
70 km/h
(Y.R. 79)
Park Road
The south limit of Black River Road to the north limit
'70 km/h
60 km/h
(Y.R. 18)
of Park Road (Y.R. 18)
Pefferlaw Road
229 metres west of the west limit of Florence Drive
70 km/l
60 km/h
(Y.R. 21)
and the south limit of King's Highway No. 48
The Queensway
The south limit of Ravenshoe Road (Y.R. 32) to 100
70 km/h
60 km/h
(Y.R. 12)
metres south of Glenwoods Drive
60 km/h
rT.,n`�t!"i Nf•""'o? rri a,.
w;.�.�,�'�'��4�;,�v;�v�t5�i - .�,..-,Y��f;,�..-�- ,•<r -f�, ,,�a, u , - R.,s
Highway 27
536 metres south of the north limit of King Road
80 km/h
60 kmih
(Y.R. 27)
(Y. R.11) to 315 metres south of the north limit of
50 kmlh
King Road (Y.R. 11)
99 _ Page 1 of 5
General Committee Meeting Agenda
April JQ 2010 PROPOSED SPEED POLICY - SAMPLE IMPACTS
P
ITEM # 4 - 2$
Current
Proposed
Roadway
Limits of Regulation
Seed Limit*
Speed Limit
King Road
688 metres west of the west limit of Charles Street
70 km/h
60 km/h
(Y.R. 11)
to Jane Street
King Road
The east limit of Dufferin Street (Y.R. 53) to 458
70 km/h
60 kmlh
(Y.R. 11)
metres east of the,east limit of William Street!
Banner Lane
King Road
688 metres west of the west1imit of Charles Street
50 km/h
60 kmlh
(Y.R. 11)
to the west limit of,Jane Street (Y.R. 55)
70 km/h.
¢a
16 Avenue
The east limit of Donald Cousens Parkway (Y.R.48)
60 kmlh.
60 km/h
(Y.R. 73)
to 450 metres east of the east limit of Bayview
50 kmlh
Avenue (Y.R. 34)
70 km/h
60 kmlh
70 krn/h
Highway 7
The west limit of the Bayview Avenue Ramp to 40
80 km/h
60 km/h
(Y.R. 7)
metres west of the west limit of Sciberras Road
Highway 7
200 metres east of the east limit of Main Street (Old
50 km/h
6-0 km/h
(Y.R. 7)
Kennedy Road) to 100 metres west of the west limit
of McCowan Road (Y.R. 67)
Highway 7
100 metres east of Wideman Street to the east limit
70 kmlh
60 km/h
(Y.R. 7)
of Donald Cousens Parkway (Y.R. 48)
80 kmlh
Kennedy Road
The north limit of Steeles Avenue to 300 metres
60 km/h
60 km/h
(Y.R. 3)
north of the north limit of Major Mackenzie Drive
70 kmlh
East (Y.R.25)
Leslie Street
The north limit ofJohn.Streetto 250 metres south of
60 km/h.
60 km/h
(Y.R. 12)
the east leg of 19th Avenue
70 km/h
60 km/h
Major Mackenzie
The west limit of Woodbine Avenue (Y,R. 8) to the
70 kmlh
60 km/h
Drive East
west limit of Bayview Avenue (Y.R. 34)
(Y.R. 26)
Major Mackenzie
The west limit of Woodbine Avenue (Y.R. 8) to the
70 km/h
70 km/h
Drive East
west limit of Ninth Line (Y.R. 69)
80 km/h
(Y.R. 25)
70 km/h
Markham Road
The north limit of Steeles Avenue and 670 metres
60 km/h
60 km/h
(Y.R. 68)
north of the north limit of 14th Avenue (Y.R: 71)
70 km/h :
McCowan Road
The north limit of Steeles Avenue to the north limit
70 km/h
60km/h
(Y.R. 67)
of Major Mackenzie'Drive East (Y.R. 25)
60 km/h
70 kmlh
16' Avenue
The east limit of Donald Cousens Parkway (Y.R.48)
60km/h
60 km/h
(Y.R. 73)
to 450 metres east of the east limit of B.ayview
50 km/h
Avenue (Y.R. 34)
70 km/h
60 km/h
70 km/h
100 - Page 2 of 5
General Committee Meeting Agenda ITEM 4 - 24
April 20, 2010 PROPOSED SPEED POLICY - SAMPLE IMPACTS
Current
Proposed
Roadway
Limits of Regulation
Speed Limit"
Speed Limit
Warden Avenue
The north limit of Steeles Avenue to 244.metres
70 kmlh
60 kmlh
(Y.R. 65)
north of the north limit of Major Mackenzie Drive
60 km/h
(Y.R.25)
70 km/h
Woodbine Avenue
The north limit of Steeles Avenue and 392 metres
60 km/h
60 km/h
(Y.R. 8)
north of the north limit of Elgin Mills Road East (Y.R.
70 km/h
49)
60 km/h
r
Bayview Avenue The south limit of Stone Road North to 250 metres
70 kmlh
60 km/h
(Y.R. 34) south of the south limit of Mulock Drive (Y.R. 74)
60 kmlh
Leslie Street
The south limit of Wellington Street (Y.R. 15) to 536
60 km1h
60 km/h
(Y.R. 12)
metres north of Green Lane East (Y.R. 19)
80 km/h
70 km/h
60 km/h
Mulock Drive
The east limit of Woodbine Avenue (Y.R. 8) to the
70 kmlh
60 kmlh
(Y.R. 74)
east limit of Bathurst Street (Y,R. 38)
60 kmlh
70 kmlh
Yonge Street
800 metres south of the south limit of St. John's
60 km/h
60 km/h
(Y.R. 1).
Sideroad (Y.R. 26) to M metres north of the north
70 km/h
limit of Green Lane (Y.R. *19)
60 km/h
. 60 kmlh .
.60 km/h
Bathurst Street
The north limit of Steeles Avenue and the north limit
(Y.R. 38)
of Elgin Milis,Road (Y.R. 49)
70 km/h
Bayview Avenue
1079'metres north of the north limit of Stouffville
70 km/h
60 km/h
(Y.R. 34)
Road (Y.R. 14) to north limit of Bloomington Road
60 km/h
(Y:R. 40)
70 km/h
Bayview Avenue
1500'metres north of the north limit of Elgin Mills
60 km/h
70 km/h
(Y.R. 34)
Road (Y.R. 49) to 1079 metres north of the north
70 km/h
limit of Stouffvilte Road (Y.R. 14)
.Elgin Mills Road
The west limit of Woodbine Avenue (YR. 8) and the
60 km/h
60 km/h
(Y.R.49)
east limit of Yonge Street (YR.1)
70 kmlh
60 km/h
King Road
The west limit of Yonge Street (Y.R. 1) and the west
60 km/h
60 km/h
(Y.R. 11)
limit of Bathurst.Street (Y.R. 38)
70 km/h
Leslie Street
The north limit of John Street to 250 metres south of
60 km/h ..
60 km/h
(Y.R. 12)
the east leg of 19th Avenue
70 kmlh
60 km/h
Major Mackenzie
The west limit of Woodbine Avenue (Y. R. 8) to the
70 km/h
60 km/h
Drive East
west limit of Bayview Avenue (Y:R. 34)
(Y.R. 25)
Major Mackenzie
92 metres west of the west limit of Arnold Street to
60 km/h
60 km/h
Drive East
the east limit of Hill Street
70 km/h
Y.R. 25
50 km/h
- 101 - Page 3 of 5.
Ge r 31 Committee Meeting Agenda ITEM # 4-25
ApO, 2010 PROPOSED SPEED POLICY - SAMPLE IMPACTS
Current
Proposed
Roadway
Limits of Regulation
Seed Limit
Seed Limit
16 Avenue
The east limit of Donald Cousens Parkway (Y.R.48)
60 km/h
60 km/h
(Y.R. 73)
to 450 metres east of the east limit of Bayview
50 km/h
Avenue (Y.R. 34)
70 km/h
60 km/h
70 km/h
Yonge Street
The north limit of Elgin Mills Road (Y.R. 49) to 185
60 km/h
60 km/h
(Y.R. 1)
metres north of the north limit of Industrial Parkway
70 km/h
80 km1h
60 km/h
60 km1h
60 km/h
Bathurst Street
The north limit of Steeles Avenue and thenorth limit
(Y.R. 38) .
of Elgin Mills Road (Y.R. 49)
70 km/h
Dufferin Street
The north limit of Steeles Avenue to the north limit
60 km/h
60 knm/h.
(Y.R. 53)
of Major Mackenzie Drive (Y.R. 25)
70 km/h
60 km/h
Highway 7
The west limit of Highway 27 to the east limit of
80 km/h
60 km/h
(Y.R. 7)
Centre Street (Y.R. 71)
70 km/h
Highway 27
The north limit of Steeles Avenue to the north limit
70 km1h
60km/h
(Y.R. 27)
of Rutherford Road (Y.R. 73)
Highway 27
From the north limit of Rutherford Road (Y.R. 73) to
80 kmth
70 km/h .
(Y. R. 27)
the north limit of Kirby Road
Islington Avenue
150 metres south of the south limit of Langstaff
.50 km/h
60 km%h
(Y.R. 17)
Road (Y.R. 72) to the south limit of Major
60 km/h .
Mackenzie Drive (Y.R. 25)
70 km/h
Jane Street
The north limit of Steeles Avenue to 671 metres
70 km1h
60 km/h
.(Y.R. 65)
north ,ofthe north limit ofTeston Road (Y.R. 49)
60 km1h
Keele Street
The north limit of Steeles Avenue and 200 metres
60 km/h
60 km/h
(Y.R. 6:)
south of the south limit of Alberta Drive
70 km/h
Keele Street
490 metres north of the north limit of McNaughton
70 km/h
60 km/h
(Y.R. 6)
Road to 100 metres north of Teston Road (Y.R. 49)
80 km/h
Langstaff Road
The north limit of Highway No. 7 and the east limit
60 km/h
60 km/h
(Y.R. 72)
of Keele.Street (Y.R. 6)
70 km/h
Major Mackenzie
92 metres west of the west limit of Arnold Street to
60 km/h
60 km/h
Drive East
the east limit of Hill Street
70 km/h
(Y.R. 25)
50 km/h
Major Mackenzie
The west limit of Jane Street (Y.R. 55) to the West
60 km/h
60 km/h
Drive East
limit of Pine Valley Drive (Y.R. 57)
70 km/h
(Y.R. 25)
- 102 - Page 4 of 5
General Committee Meeti Pggen, SPERD' POLICY - SAMPLE IMPACTS
April 20, 2010
ITEM 4. 26
Current
Proposed
Roadway
Limits of Regulation
Speed Limit"
Seed Limit
Pine Valley Drive
The north limit of Rutherford Road (Y.R. 73) to the
60 km/h
60 km/h
(Y.R. 57)
north limit of Teston Road (Y.R. 49)
70 kmlh
Rutherford Road
The west limit of Bathurst Street (Y.R. 38) 1000
60 km/h
60 km/h
(Y. R. 73)
metres east.of the east limit of Highway 27
70 km/h
60 km/h
70 km/h ,
60 km/h
Weston Road
The north limit of Steeles Avenue to the north limit'
60 km/h
60 km/h '
(Y.R. 56)
of Teston Road (Y.R. 49)
70 km/h
80 km/h
o e7east
Yl
t limit.of Woodbine Avenue (Y.R. 8) to the
.70 km/h
60 km/h
Mulock Drive
(Y.R. 74.)
it of Bathurst Street (Y.R. 38)
60 km/h
70 km/h
Ninthaine
250 metres north of the north limit of Millard, Street
70 km/h
60 km/h
(Y:R. 69)
and a point approximately 973 metres north of the
north limit of Millard. Street
Ninth Line
973 metres north of the north limit of Millard Street
70 km/h
70 km/h .
(Y.R. 69)
and a„point approximately 564 metres south of the
south limit of Bloomington Road (Y.R. 40)
*Where more than one speed limit is listed, the speed limit changes,frorn south. to north or east to west.
103 -
Page 5 of 6
General Committee Meeting Agenda ITEM #
April 20, 2010
TOWN OF AURORA
AURORA GENERAL COMMITTEE REPORT No. PR10-004
SUBJECT: Property Use Agreements
FROM: Allan D. Downey, Director of Parks and Recreation Services
DATE: April20, 2010
RECOMMENDATIONS
THAT Council authorize the Mayor and Clerk to execute a Property Use Agreement
between the Town of Aurore.and 1207309 Ontario Inc, (Magna) and St Andrews
College (SAC) for the year 2010 to facilitate the Aurora Youth Soccer Club's (AYSC)
use of Magna lands.
PURPOSE OF THE REPORT
To permit the Aurora Youth Soccer Club to utilize both Magna and St. Andrews College
lands for the 2010 Soccer playing season.
BACKGROUND
The purpose of these Agreements is to assist the AYSC in securing additional private lands
within the Town of Aurora to conduct their Youth Soccer Program.
The subject lands are comprised of the Magna Headquarters property opposite Stronach
Drive and the lower level fields at SAC. The Town of Aurora has been a partner in
facilitating the Magna Property Use Agreement for many years at the request of AYSC.
In the past, the AYSC, with assistance from the Department of Parks and Recreation .:
Services, have enjoyed the use of the lower playing fields at St. Andrews College. SAC
has agreed to permitAYSC to access their fields this year providing the Town enters into a
Field Use Agreement with SAC. The rationale for this request is not.dissimilar to the
Magna arrangement whereby the Town will be required to indemnify SAC for liability
purposes as well as setting out the rules for use of the premises.
As with the Magna.Agreement, the Town will not incur any additional operational expenses
as a result of entering this agreement with SAC.
- 104 -
General Committee Meeting Agenda JITEM # 5 - 2
April 20, 2010
April 20, 2010 -2- Report No. PR10-004
The Agreement will remain in effect for the 2010 soccer playing season and may possibly
be renewed each following year thereafter, subject to the needs of AYSC and the terms
and conditions as outlined within each Agreement.
The fees associated with the SAC fields will be paid to the Town by AYSC prior to the
execution of the Field Use Agreement and the Town will then process the payment as
outlined in the Agreement to SAC.
ALTERNATIVE($) TO THE RECOMMENDATIONS
1 Council can decline entering one or both of these Agreements.
2 Council can decline entering the SAC Agreement in favour of the status quo;
however, to decline entering into these Agreements may expose AYSC to some
difficulty in securing sufficient sports fields to support their 2010 programs and
membership roster.
FINANCIAL IMPLICATIONS
As specified in the SAC Agreement, the Town will pay $10,000.00 for AYSC to use the
soccer fields for the term of the Agreement:
Prior to execution of the Agreement, AYSC will pay the Town $10,000.00 which is the full
amount being returned to the Town Treasury to offset this expense.
As in the past, an allocation of funds for the Town's responsibilities associated with these
soccer facilities has been included in the 2010 Parks Division Operating Budget. These
facilities were also considered in formulating our service levels for 2010 and our user fee
calculations. As such there is no service level increase associated with these additional
facilities in 2010.
CONCLUSIONS
That Council authorize the Mayor and Clerk's execution of both the Magna and the SAC
Agreements for the 2010 soccer playing season.
ATTACHMENTS
Attachment #1 - Copy of the Property Use Agreement between 1207309 Ontario inc.
(Magna) and the Town of Aurora.
Attachment #2 - Copy of the Property UseAgreementbetween St. Andrews College and
the Town of Aurora.
- 105 -
i
General Committee Meeting Agenda
April 20, 2010
ITEM # 5-3
April 20, 2010 - 3 - Report No. PR10-004
PRE -SUBMISSION REVIEW
Executive leadership Team Meeting, Wednesday, January 20, 2010
Prepared by., Jim Tree, Parks Manager- Ext.3222
Allan D. Downey, �—
Director, Parks and Recreation Services
Neill Garbe
Chief Administrative Officer
106 -
April
Committee Meeting Agenda
2010 ATTACHMENT
THIS AGREEMENT is made effective as of May 1, 20%
BETWEEN
ITEM # 5 - 4
1207309 ONTARIO INC.
(hereinafter called "Magna")
PARTY OF THE FIRST PART
and -
THE CORPORATION OF THE TOWN OF AURORA
(hereinafter called the "Town")
PARTY OF THE SECOND PART
WHEREAS Magna wishes to license certain lands to the Town for recreational uses,
including creation of a soccer field for use by the Town and the Town's sub -licensee;
NOW THEREFORE THIS AGREEMENT WITNESSETH that In consideration of the
covenants and agreements hereinafter reserved and contained in this Agreement and
other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by the parties, the parties hereto covenant and agree as follows:
Definitions
1. In this Agreement, the following terms shall have the following meanings:
(a) "Facilities" shall Include any re -grading, fixtures, structures, works or
installations which the Town may wish to install at, in or on the Lands In
keeping with the uses proposed by the Town forthe Lands. Without limiting
the generality of the foregoing, Facilities may include installation of soccer
fields, and related fixtures.
(b)'Term" shall mean the .period of time set out In paragraph 3 of this
Agreement and "Terms" has a corresponding meaning.
Lands
2. Magna hereby licenses to the Town the lands described In Schedule "A" to this
Agreement (the "Lands").
Term
3. The Term of this Agreement shall be for and during the term of three (3) months
and ten (10) days commencing on May 10, 2010 and ending on August 23,2010.
4. Notwithstanding anything to the contrary contained herein, Magna shall have the
right at all times during the Term, upon seven (7) days' priorwritten notice to the
Town, to the exclusive use of the Lands for up.to fourteen (14) consecutive days
In any one instance on the dates indicated In the said notice and such right may
be exercised without any compensation to the Town,
Option to Extend
5. The Town shall have the option to extend this Agreement for four (4) additional
Terms as mutually agreeable between the parties, upon the same terms and
conditions contained herein, subject to the following:
(a) the Town shall exercise the option to extend this Agreement by sending
notice to Magna by February 1 of each year, and such notice shall include
the commencement and end date of each respective Term; and
(b) Magna shall confirm acceptance of the Town's request to -invoke the option
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April
Committee Meeting Agenda JITEM #
.2010
to extend this Agreement by March 1 of each year.
License Fee
S. The Town shall pay to Magna the sum of Ten Dollars ($10.00) annually, which
sum shall constitute the license fee applicable for the_Town's use of the Lands.
THE TOWN COVENANTS WITH MAGNA AS FOLLOWS:
Inspection
7. It shall be lawful for Magna and its agents at all reasonable times during the Term
to enter the Lands to Inspect the condition thereof.
Repair and Fixtures
Uses
8. Upon termination of this Agreement, the Town shall repair or re -grade any holes
created on the Lands through removal of the goal standards. Any fixtures
attached to the Lands shall be the property of the Town and shall ba removed by
the Town at Its sole cost upon the expiry of the Term.
9. The Lands shall be used strictly for the provision of soccer fields and their use by
the Town, its officers, servants, employees and its sub -licensee.
10.The Town shall exercise reasonable prudence to ensure that the Lands are at all
. times used In a safe and lawful fashion.
License of Lands
11.The Town, In its sole discretion, may sub -license the Lands to the Aurora Youth
Soccer Club Inc. (the "AYSC"), in connection with the soccer program offered by
AYSC, subject to the following provisions:
(a) AYSC shall be the sole sub -licensee; and
(b) upon exercising its sole discretion to sub -license the Lands, the Town shall
be entitled to permit AYSC to enter upon the Lands to conduct all activities
reasonably connected to AYSC's soccer program.
Use By Unauthorized Persons
12.The parties hereto acknowledge that unauthorized members of the public may
from time to time enter upon the Lands during the exercise by the Town of the
license granted to it by Magna. In this regard, the Town, in its sole discretion,
may post such signs as may be appropriate to limit use of the Land to AYSC and
its officers, employees, participants and invitees, but shall not be required to
monitor any unauthorized entry by members of the public, provided that the
Town, during the Term hereof, acts as a prudent owner would in respect of the
Lands. Further, the Town may remove from and/or deny entry to the Lands to
any person(s) who Is creating or has created a nuisance and/or Is acting or has
acted in an improper fashion in relation to the Lands and/or the adjaoont lands.
13. Where unauthorized members of the public. have entered upon the Lands and
are creating a nuisance in relation to the adjacent lands of Magna, Magna shall
be authorized to exclude the entry of all persons not authorized pursuant to this
Agreement but shall be under no obligation whatsoever to do so.
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Generall Committee Meeting Agenda
April 20 2010
ITEM # 5 - 6
Indemnity
14.The Town hereby. indemnities and holds harmless Magna from and against any
and all claims or actions in any way arising from this Agreement and the license
of the Lands to the Town or from the use of the Lands by the Town or its officers;
servants, employees or its sub -licensee notwithstanding any acts or omissions of
Magna.
Insurance
15,The Town shall, throughout the term of this Agreement, provide and keep in force
for the benefit of Magna comprehensive public liability insurance, including
personal injury liability, employer's liability, non -owned automobile liability and
owners' and contractors' protective insurance coverage with respectto the lands,
such coverage to include the activities and operations conducted by the Town
and any other person or organization on the Lands or by any other person or
organization performing work on behalf of the Town and those for whom it is in
law responsible. Such insurance shall be written on a comprehensive basis with
limits of not less than FIVE MILLION ($5,000,000,00) DOLLARS for bodily injury
to any one or more persons or property damage and such higher limits as Magna
shall reasonably require from time. to time, All such policies shall contain a
sevembifity of interest clause, a cross liability clause and shall be primary and
shall not call into contribution any other fnsurance available to Magna.
Town's Insurers
16.A11 insurance policies that the Town is required to take out and keep in force
during the Term pursuant to this Agreement shall be with insurers qualified to do
business in Ontario and on. policies in a form satisfactory to Magna and, If
available, shall contain a waiver of subrogation of Magna.
17.The Town covenants and agrees that certificates of insurance in sufficient detail
to confirm that the Town has placed the insurance coverage required by this
Agreement shall be made available upon the request of Magna.
MAGNA COVENANTS AND AGREES WITH THE TOWN AS FOLLOWS:
Quiet enjoyment
18.Provided the Town pays all license fees as aforesaid, and performs all the
covenants herein contained on its part to be performed, the Town and AYSC,
along with their officers, employees, participants and invitees, shall have quiet'
enjoyment of the Lands.
GENERAL PROVISIONS
Signs
19.The Town shall not, without the permission of Magna, which permission may be
unreasonably withheld, erect, fix or fasten to or on any portion of the Lands any
sign of a'commercial nature,
Washroom Buildings
20.Thetwo (2) washroom buildings to the east and west of Stronach Boulevard (the
"Washroom Buildings") will be available to soccer field participants and
spectators during the hours of use of the Lands granted hereto, subject to the
following provisions:
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General Committee Meeting Agenda
April20. 2010
4
ITEM # 5-7
(a) the maintenance, cleaning and cleaning supplies for the Washroom .
Buildings shall be the responsibility of Magna; and
(b) any damage to the Washroom Buildings caused during the Term by the
Town, its officers, servants, employees and AYSC, shall be paid by the
Town within thirty (30) days of documented Invoices for the repair of such
damage.
Parking
21. Vehicles associated with soccerfield participants and spectators will be required
to park In an orderlyfashlon so that truck traffic entering into and ex+ting from all
of Magna's buildings on Magna Drive (south of the field) and onto Wellington
Street Is not Impeded.
22.The Town shall ensure that the areas Immediately opposite the building
entrances located at 455 Magna Drive and the Wellington Street exit are kept
clear of vehicles for approximately twenty. (20) metres in both directions. Parking
will not be permitted except on the west side only of Stronach Boulevard.
Access .
23.Acoess to the Lands will not traverse any construction or the landscaped areas
along the entire length of Stronach Boulevard. Any resulting damage to the
berms or landscaped areas on the east and west sides of Stronach Boulevard
Will be repaired by the Town or Is designate. If Magna determines in its absolute
and unfettered discretion to commence construction of a new landscaped area
within the confines of the Lands at the entrance to the Magna Campus, the Town
shall only be permitted to use the area of the Lands that remains at a safe
distance from the site cf the construction.
Hours of Use
24.The Town shall only have use of the Lands between the hours of 6:00 P.M. and
9:00 p.m. Monday through Friday; The Town may be permitted additional hours
on occasion for use on weekends for the purposes of tournament play upon
permission of Magna.
Assigning
25.The Town will not further license the whole or any part of the said Lands to any
party otherthan AYSC without written.consent first being obtained from Magna,
Which consent may be unreasonably withheld,
Facilities
26. The Town shall not erect any Facilities without first obtaining Magna's written
permission In connection therewith.
Termination
27.The Town and Magna shall.have the right to terminate this Agreement at any
time upon provision of one (1) months' written notice to the other party.
Maintenance
28.The Town shall maintain the lands to its satisfaction according to Its standards
for open space areas and soccerfields, which maintenance shall include regular
grass cutting and refuse collection. The Town acknowledges that this Agreement
General' Committee Meeting Agenda
April 20' 2010
I
Liens
ITEM # 5.8
shall be completely care -free to Magna, which shall have no responsibility
whatsoever In respect of the maintenance of the Lands save and except that
Magna shall provide maintenance, cleaning and cleaning supplies for the
Washroom Buildings.
29Jhe Town shall indemnify and hold Magna harmless from and against any
liability, claim, damages or expenses due to or arising from any claim made
againstthe Lands for all liens related to any and all work done by or on behalf of
the Town.
Notices
30.All notices or other documents required or which may be given under this
Agreement shall be in writing, duly signed by the party giving such notice and
transmitted by registered or certified mail, telegram or facsimile addressed as .
follows:
(a) Magna: 455 Magna Drive
Aurora, Ontario L O 7A9
Facsimile: (905) 713-8332
Attention: Lindsay Goode
(b) Town; 100 John West Way
Box 1000
Aurora, Ontario L4G 5J1
Facsimile: (905) 841-3483
Attention: Town Clerk
31. Any Notice or document so given shall be deemed to have been received on the
second business day following the date of mailing if sent by registered mail or
telegram, but shall be deemed to have been received on the next business day if
transmitted by facsimile. Any party may from time to time by notice given as
provided above change its address for the purposes of this clause.
Entire Agreement
32.The parties hereto acknowledge that there are no covenants, representations,
warranties, agreements or conditions, express or implied,collateral or otherwise,
forming part of or in any way affecting or relating to this Agreement save as
expressly set out.or imported by reference In this Agreement, and that this
Agreement constitutes the entire agreement duty executed by Magna and the
Town.
Severability
33.If any clause or clauses or part or parts of clauses in this Agreement shall be
found to be void, voidable, or unenforceable, it or they shall be considered
separate and severablefrom thisAgreemont and the remaining provisions ofthis
Agreement shall remain in full force and effect and shall be binding upon the
parties hereto as though the said clause or clauses or part or parts thereof had
never been included.
Successors
34.This Agreement, togetherwith the Schedules annexed hereto, shall extend to, be
binding upon and enure to the benefit of the parties hereto.and their respective
heirs, personal representatives, successors and assigns (as limited by the
provisions of this Agreement) and shall be interpreted in accordance with the
-ill-
General: Committee Meeting Agenda ITEM # 5-9
April 20, 2010
6
i
laws of the Province of Ontario, and the parties hereto aitorn to the Jurisdiction of
i the Province of Ontario.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date first
written above.
1207309 ONTARIO,INC,
ont d came
Chief Operating Office!
Rowo A, Llsclo
Executive Vice President & Chief Financial Officer
j (We have authority to bind the Corporation)
THE CORPORATION OF THE TOWN
OFAURORA
Phyllis M. Morris, Mayor
John D. Leach, director of Customer & Legislative
Servlceslrown Clerk
(We have authority to bind the Corporation)
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General: Committee Meeting Agenda
April 20� 2010
7
ITEM # 5 -10
SCHEDULE W
Legal Description of Lands
ALL AND SINGULAR those lands and premises situate lying and being composed of
the following:
Part of Lots 19 and 20, Concession 2
Designated as Parts 3 and 4 an Reference Plan OBR-17101
Town of Aurora
Regional Municipality of York
0
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,o
Geneial Committee Meeting Agenda ITEM # 9 - 1.1
April 20,.2010 ATTACHMENT -2
THIS AGR1CRMENT made in duplicate this 30t4 day of March, 2010
BETWEEN : --- - -- — -- - - —
ST:. ANDREWS COLLEGE
. (hereinafter referred to as "St. Andrew's"} OF THE FIRST PART.
and
I THE CORPORATION OF TIME TOWN OF AURORA
(hereinafter referred to as the "Town"} OF THE SECOND PART
WHEREAS the Parties hereto wish to enter into anagreement respecting the provision of soccer.
fields for the exclusive use .of permitting them to the Aurora Youth Soccer Club to practice and
hos; league games (not for tournament use);
( NOW THEREORE, in consideration of -the premises, other good. and valuable consideration, the
parties hereto agree as follows:
Section 1: Definitions
1.1 `.`Soccer Fields" shall mean the fields noted as Field #2,.3, 4, and 5 on the attacbed Schedule
A. There is also a "mini field" which is. on the west side of the creek on the south part of the .
fields which -is not shown on the Schedule but may be' used as part of this agreement. It is
understood by the: parties that only the fields noted on this Schedule {and the mini field) are
available for use. Unauthorized use of any other field. may result in. the cancellation of this
perrriit.
1.2 "Soccer Hours" shall rhean the hours from •.6:00 pm to 9:00 pm Monday to Friday
j inclusive.
Section 2:. Tema
2.1 The term of this Agreement shall be the period from June 7`h to September 3rd, 2010. If.
the Town wants to extend the term of this Agreement to May 3l't to September.3, 20.10,
an additional $750.00 shall be paid by the Town imaddition to the. fees set.out in Section
j.
4.
I
i
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' General` Committee Meeting Agenda JITEM # . 5 - 12 .
April 20y 2010
Section 3: Grant of ,incense t .
3.1 St:_Andrew's_herebv vrovides_the Town and _its _representatives, employees and invitees _ _
with the exclusive license to enter upon and use the Soocer Fields during all Soccer
Hours pursuant to the provisions of This Agreement in..couneetion with the soccer
program offered by. A'YSC and permitted through the Towri., .This License is for
practices, league games and does not include any tournament games.
3:2 In addition, the Town may use the field denoted in red (Field #l) on the. attached.
Schedule for a 2 week period at'the commencement of this contract. This permit will not
have any continuation past this initial two week period. If the Town can demonstrate and
St. Andrew's concurs that no parking took place on the roadways and grassed areas of the
campus, then St. Andrew's may, at its option, by written amendment to this agreement,
allow the. continuation of use of this. field for a further four.week period, renewable at they
end of that period through a written amendment to this.agreement. .The Town is
cautioned not to issue any permits on that field after the initial. two week period on the
assumption.that they will be able to satisfy St,. Andrew's with regard to parking.
3.3 St. Andrew's hereby provides the Town, its representatives, employees and contractors
with a license to enter upon the Soccer Fields during the period of this contract provided
the Town does not disrupt St. Andrews' use of the Soccer Fields thereby,
.3.4 The Town acknowledges that its use of the Soccer Fields doting inclement weather or
during. circumstances when such use might reasonably. be expected to cause undue
damage could adversely impact upon St. Andrew's' use and maintenance costs in relation
to the Soccer pitches thereon, if it.has been provided with notice by St. Andrew's or the
Town that such use would have detrimental impact upon tie Soccer Fields..
3.5 Where the Town's use .of any, Soccer pitch on the Soccer Fields is suspended for more
than five consecutive days the Town shall be entitled to .a reimbursement- calculated as
follows: , .
$10,000.00 divided by 65 days = $153 divided by five pitches = $30,60 per pitch per day.
3.6 The Town shall not have the right, without the express written permission of St.
Andrew's to erect any fixture or to install any service, structure or facility upon the
Soccer Fields. or the Parking. Lot,: with the exception of portable washroom facilities .
provided and maintained by the Town to standards acceptable to St. Andrew's in
locations acceptable to St. Andrew's.
3.7 It is acknowledged and agreed that consumption of alcohol is not permitted on the Soccer
Fields by the licensees, their representatives, employees, contractors, or invitees.
General Committee Meeting Agfnda
April 20, 2010
y
ITEM # 5 -113,
.Section 4: Consideration .
4.1The. Town shall pay to St. Andrew's $10,000.00 for the term of this Agreement..
4.2 The sole.deduction from such payment shall be in x6lation to suspension of the Town's '
soccer pitch use in relation to inclement weather'or during circumstances when such use
might reasonably be expected to cause undue damage to. the Soccer Fields and no
deduction shall be made in the event the Town does not make full use of all soccer.
pitches during available Soccer Hours.
4.3 The Town shall pay one half of the. above -noted consideration prior to June 1, 2010 and
the remaining balance shall be paid prior to September 30, 2010.
r.
4.4 St. Andrew.'.s College is not providing any parking facilities either on its roadways or in
its parking lots as part of this field rental agreement and the Town and the Town shall
ensure that no parking occurs on SAC property.
Section 5. Repair and Maintenance
5.1 Notwithstanding the fact that the Town will supplement the maintenance and.repair by
dining the fields for soccer, St. -Andrew's shall continue to'have.absolute authority to
maintain and repair the Soccer Fields to its own reasonable standards.
5.2 The. Town shall report all damage to the Soccer Fields and all conditions which might
create a hazard to any users of said facilities as soon as possible to St. Andrew's.
5.3 . The Town shall ensure that the Soccer Fields are left in:a clean and tidy condition at the
end of each soccer event and that all refuse is placed'in containers provided for that
purpose.
Section 6: Indemnity;and Insurance
r
6.1 The Town hereby 'indemnifies and holds harmless St. Andrew's from and against any and
_ all actions, suits, claims and demands and from all loss, costs, charges and. expenses,
including legal expenses, which may be brought against or made upon St. Andrew's or
the Town by any party whatsoever oar. which may. be incurred, .sustained: or paid by St. .
Andrew's or the Town in consequence of the performance or non performance of
obligations arising pursuant to this Agreement or in consequence of the Town's use of the
Soccer Fields (the "Claims");
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deneral Committee Meeting Agenda
April.2O, 201
6.2 The Town will respond to and defend all Claims against St. Andrew's and on behalf of
St. Andrew's regardless of the Town's perception or opinion of its liability or negligence
in relation to the person or the entity making the CIaim; ,
i
6.3 The Town shall. maintain throughout .the term of this Agreement,liability insurance
satisfactory to St. Andrew's in which the St. Andrew"s is named insured with respect to .
the obligations expressed in this Agrecment, in amounts equal to. or in excess. of the
following. minimum, requirements and,shall file with St. Andrew's a Certificate of _.
Liability Insurance evidencing such,requirements:
6.4 The Liability Insurance shall:
(a) have a limit of liability of not less than $5,000,000.O0 for any one occurrence,
(b) be comprehensive liability insurance covering all operations and liability assumed
under the Agreement;
(c) be endorsed, to provide that the policy will. not altered, cancelled or allowed to jlapse
without thirty (30) days prior written notice to the..Town and, the Region;
and
(d) contain a cross -liability clause.
Section 7: General
7.1 All notices, demands,. requests, agreements, consents, . approvals and ,payments which .
maybe or are required to be given pursuant to this Agreement shall be in writing and
shall be sufficiently given if delivered personally,, faxed or mailed;
To The "Town" at:
To St. Andrew's at 15800. Xonge Street
Aurora, Ontario
L4G 3117
Attention: Beth McKay, Director of Finance
Fax No.: (905) 841-6911
or at such -other address in Catrada.as the applicable party may from time to time advise
by notice to, the other party. The date of receipt of any such notice, demand,. request or
payment shall be deemed ,to be the' date of delivery, in the case of personal service, or
three (3)business days 'thereafter in the case of other farms of service.
7.2 . Index and Captions '
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General Committee Meeting Agenda. ITEM # 5 •::15
April 20, 2010
The captions contained in ibis Agreement are for reference only and in no way affect this
Agreement.
. The invalidity or unenforceability of. any provision or covenant contained in this
Agreement shall not affect the validity or enforceability or .any other provision or
j covenant herein contained and any such invalid provision' or covenant shall be deemed to .
be, severable.
7.4 . Covenants Independent
Each covenant in this Agreement is a separate and independent covenant and a breach of
covenant by any.party will not relieve the other party from its obligation to perform each
of its covenants, except as otherwise expressly provided herein„
T5 Amendments
No. supplement, modification, amendment, waiver.or termination of this. Agreement shall
be binding unless executed in writing by the parties. .
7.6. Successors and Assiens
All o£ the provisions of this Agreement shall be. binding. upon ,and enure to the benefit of
the parties and their respective successors and permitted assigns. The Town. shall not
assign the obligations, duties, responsibilities, rights and privileges contained in this
Agreement hereunder unless. St. Andrew's has givens its prior written consent, which
may be reasonably withheld.
IN WITNESS WHEREOF the parties hereto have hereunto affixed their corporate seals under
the hands of their officers duly authorized in that behalf.
V WE HAVE THE AUTHORITY TO BIND TIfE CORPORATION
SIGN, SEALED AND DELIVERED "
ST. ANDREW'S�C7OLLEGE
Per:,
Beth McKay,
Director of Finance & O erations
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