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Agenda - General Committee - 20100921GENERAL COMMITTEE AGENDA NO.10-15 TUESDAY, SEPTEMBER 21, 2010 1mmo0 P.M. COUNCIL CHAMBERS AURORA TOWN NALL PUBLIC RELEASE September 17, 2010 AURORA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 10-15 Tuesday, September 21, 2010 7:00 p.m. Council Chambers Councillor Collins-Mrakas in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Customer and Legislative Services Department be approved. III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes 10-14 dated September 7, 2010 pg. 1 RECOMMENDED: THAT the General Committee Meeting minutes 10-14 dated September 7, 2010 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Agenda Tuesday, September 21, 2010 Page 2 of 6 VI DELEGATIONS Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION X1 ADJOURNMENT General Committee Agenda Tuesday, September 21, 2010 Page 3 of 6 AGENDA ITEMS CAO10-017 - Collaborative Municipal Initiatives of the Six pg.9 Northern Municipalities of York Region - Update RECOMMENDED: THAT Council receive report CAO10-017 for information; and THAT Council endorse the proposed actions outlined in report CAO10-017. 2. CLS10-021 — Pending List pg.12 RECOMMENDED: THAT Council receive report CLS10-021. CLS10-023 October General Committee & Council Meetings and to pg.36 Reschedule Inaugural Meeting RECOMMENDED: THAT Council provide direction regarding the October 5, 2010 General Committee meeting and the October 12, 2010 Council meeting; and THAT Council reschedule the Inaugural Meeting currently scheduled for November 30, 2010 to December 7, 2010 per Section 2.1 of the Town of Aurora Procedural By-law No. 4835-06.C. 4. IES10-048 — Award of Request for Quotation No. IES2010-61 pg.39 Supply and Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet RECOMMENDED: THAT Request for Quotation No. IES2010-61 — "Supply and Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet" be awarded to Grey Island Systems International Inc. in the amount of $23,355, plus taxes; and General Committee Agenda Tuesday, September 21, 2010 Page 4 of 6 THAT $13,355 plus non -reimbursable taxes of approved Operational funding, GL Account No. 1-4-03612-4015, be transferred from Operation Project No. 03612 to Capital Project No. 34148 for the supply and installation of Automatic Vehicle Location (AVL) units and unit tracking time for the Town of Aurora's snow plow fleet. 5. IES10-050 — Award of Tender No. IES2010-68 — Hot Mix Asphalt pg.42 Repairs/Restorations in Various Location in the Town of Aurora RECOMMENDED: THAT Tender No. IES2010-68 — Hot Mix Asphalt Repairs/Restorations in Various Locations in the Town of Aurora, be awarded to Road Mill Construction Inc. at an upset limit of $133,000 based on the unit prices tendered; and THAT $100,000 of approved capital funding be transferred from Project No. 31084 to a new capital project for hot mix asphalt patching repairs; and THAT Council authorize the Mayor and Clerk to execute the necessary Agreements for the project. 6. IES10-051 — Award of Tender No. IES2010-53 — Supply and pg.46 Installation of a Desiccant Dehumidification Unit at the Aurora Community Centre RECOMMENDED: THAT Tender No. IES2010-53 - for the Supply and Installation of a Desiccant Dehumidification Unit with Heat Recovery System at the Aurora Community Centre be awarded to Cimco Refrigeration at the tendered price of $173,630, plus taxes. 7. PL10-060 — Request for Proposal for the Restoration of the pg.49 Petch Log House RECOMMENDED: THAT Phase 1 and 2 of the proposal, being the Conceptual and Detailed Design, for the restoration of the Petch Log House be awarded to the IBI Group for $36,000.00 plus taxes; and General Committee Agenda Tuesday, September 21, 2010 Page 5 of 6 THAT additional budget requirements be considered in the 2011 budget process. 8. PL10-061 -Site Plan Application pg.52 Ridgewood Developments II Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number: D11-02-10 RECOMMENDED: THAT subject to any issues or comments raised by Council; Site Plan Application D11-02-10 be approved to permit the construction of a six storey residential apartment building; and THAT subject to Committee of Adjustment approval, Council authorize the Mayor and Clerk to execute the Site Plan Agreement; and THAT 145 units of servicing capacity be allocated to the Ridgewood Developments II Inc. site plan application file No. D11-02-10. 9. AAC10-07 — Accessibility Advisory Committee pg.63 Minutes of September 1, 2010 RECOMMENDED: THAT the Accessibility Advisory Committee Meeting minutes from the September 1, 2010 meeting be received for information and the recommendations contained therein be approved. 10. EAC10-007— Environmental Advisory Committee pg.98 Minutes of September 9, 2010 RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the September 9, 2010 meeting be received for information and the recommendations contained therein be approved. General Committee Agenda Tuesday, September 21, 2010 Page 6 of 6 11. HAC10-006 — Heritage Advisory Committee, Recommendation pg.109 Summary from Thursday, September 9, 2010 RECOMMENDED: THAT the Heritage Advisory Committee Meeting minutes from the September 9, 2010 meeting be received for information and the recommendations contained therein be approved. General Committee Agenda General Committee Minutes - 1 September 21, 2010 Auu,oRA TOWN OF AURORA GENERAL COMMITTEE MEETING MINUTES NO, 10-14 Council Chambers Aurora Town Hall Tuesday, September 7, 2010 COMMITTEE MEMBERS Councillor Granger in the Chair; Councillors Buck, Gaertner, Gallo, MacEachern, McRoberts, Wilson and Mayor Morris MEMBERS ABSENT Councillor Collins-Mrakas OTHER ATTENDEES Chief Administrative Officer, Director of Customer and Legislative Services/Town Clerk, Director of Legal Services/Town Solicitor, Director of Building and By- law Services, Director of Parks and Recreation Services, Director of Planning and Development Services, Director of Infrastructure and Environmental Services, Director of Corporate and Financial Services/Treasurer, and Council/Committee Secretary Councillor Granger called the meeting to order at 7:20 p.m DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. ll APPROVAL OF AGENDA General Committee recommends: THAT the agenda as circulated by the Customer and Legislative Services Department, with the following additional items, be approved: ➢ Delegation (b) Mr. Klaus Wehrenberg Re: Item 6 - IES10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings Y Correspondence from Mr. Sotirl Stouraitis Re: Item 1 - B15810-009 — Proposed Taxicab Fare Increase Correspondence from Mr. Allan White - Delegation (a) Re: Item 10 - IES10-047 — Three -Way Stop Control Request at Conover Avenue and Halldorson Avenue Intersection Y Appendix B of Item 6 - IES10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings Replacement Page 69 - Attachment #1 of Item 4 - CFS10-029 — Expenses Excluded from the 2010 Budget -1- General Committee Agenda General Committee Minutes - 2 September 21, 2010 General Committee Meeting Minutes Tuesday, September 7, 2010 Page 2 of 8 Y Replacement Page 60 - Attachment #2 of Item 4 - CFS10-029 — Expenses Excluded from the 2010 Budget Y New Item 16 — CAO10-016 — Lease of 215 Industrial parkway to Department of National Defence (Added by Special Council, September 7, 2010) CARRIED III ADOPTION OF PREVIOUS MINUTES General Committee Meeting Minutes of Tuesday, June 15, 2010 General Committee recommends: THAT the General Committee meeting minutes of Tuesday, June 15, 2010 be approved. CARRIED IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 1, 3, 6, 7, 8, 10, 12, 13, 14 and 15 were identified for discussion. V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Items 2, 4, 5, 9, 11 and 16 were identified as Items not requiring separate discussion. General Committee recommends: THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the General Committee and staff be authorized to take all necessary action required to give effect to same: 2. BBS10.011 — By-law Services Audit Report THAT Council receive Report BBS10-011 regarding By-law Services Audit Report. 4. CFS10-029 — Expenses Excluded from the 2010 Budget THAT Council receive report CFS10-029 regarding expenses excluded from the 2010 Town of Aurora Budget, 5. IESIO.042 — Facility Energy Poster Proposal THAT Council receive report IES10-042 regarding Facility Energy Poster Proposal. -2- General Committee Agenda General Committee Minutes - 3 September 21, 2010 General Committee Meeting Minutes Tuesday, September 7, 2010 Page 3 of 8 9. JESIO.046 — Multi -Way Stop Control Request at McClellan Way and Briardale PlacelLoravtew Lane Intersection THAT multi -way stop sign control be installed at the McClellan Way and Briardale Place/Loraview Lane intersection; and THAT a letter be sent to all affected residents with the Council's recommendations. 11. PL10-058 —Zoning By-law Amendment and Site Plan Applications 2058965 Ontario Inc. I Bellwood Health Services Inc. 14985 Leslie Street File Numbers D14-01.09 and Dl l-01-10 THA1' Implementing Zoning By-law 5274-10 be enacted to rezone the subject lands from "Rural (RU-ORM) Zone" to "Business Park (1313-6) Exception Zone" (southern half of property) and "Business Park (H)BP-7 Exception Zone" (northern half of property) to permit a health and wellness centre and office uses on the subject lands including site specific development standards; and THAT subject to any issues or comments raised by Council Site Plan Application Dll-01-10 be approved to permit the construction of a four - storey health and wellness centre; and THAT Council authorize the Mayor and Clerk to execute the Site Plan Agreement. 16, CAOIO-016 — Lease of 216 Industrial Parkway to Department of National Defence THAT Council authorize the Mayor and Town Clerk to execute the lease agreement with the Federal Government of Canada to lease 215 Industrial Parkway South based on the terms set out in Report IES10-030 and Report CA010-016 for a ton -year term with a five-year extension option; and THAT Council approve a rent escalation factor that is aligned with the Statistics Canada CPI for Toronto after the third year; and THAT this item be added to the September 7, 2010 General Committee agenda. CARRIED VI DELEGATIONS (a) Mr. Allan White Re; 3-Way Stop at Conover Avenue and Halldorson Avenue Mr. White addressed Council regarding his concerns over safety at Conover Avenue and Halldorson Avenue. He said that the main issue was speed and suggested that installing speed bumps or cushions would help decrease this problem. Mr. White further suggested improving the road design by means of road markings down the centre of the street, installing pedestrian crosswalks, or paint markings for parking along the West side. He stated that data had been collected on different dates, but not during -3- General Committee Agenda General Committee Minutes - 4 September 21 2010 General Committee Meeting Minutes P r Tuesday, September 7, 2010 Page 4 of 8 the specified peak time frames, as requested at an earlier Council meeting. Mr. White requested that Council direct staff to conduct further studies and consider alternative methods for a viable solution. General Committee recommends: THAT the comments of the delegate be received. CARRIED General Committee recommends: THAT the comments of the delegate be referred to Item 10 on the agenda, CARRIED General Committee recommends; THAT Item 10 be brought forward for discussion. CARRIED 10. IES10-047- Three -Way Stop Control Request at Conover Avenue and Halidorson Avenue Intersection General Committee recommends: THAT report IES10-047 be received; and THAT this item be referred back to staff for further studies to be conducted to look at other physical and passive methods and further a report be presented to Council with detailed alternatives; and THAT York Regional Police be requested to conduct regular speed enforcement of the posted 40km/h speed limit on Conover Avenue. CARRIED (b) Mr. Klaus Wehrenberg Re: Item 6 — IES 10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings Mr. Wehrenberg asked why the comprehensive draft report that sets out the process and policy content for class environmental assessments of regional roads does not contain a traffic analysis. He expressed concern over the characterization of the reconstruction of Leslie Street and St. John's Sideroad. Mr. Wehrenberg stated that the report contains misleading information regarding the number of current lanes and future lane increases as this could create issues if the potential lane increase is not taken into consideration. He advised Council that he had unanswered questions regarding other aspects of other reports filed regarding the reconstruction and water main projects, Mr. Wehrenberg advised that he believes the Region should be providing funding for capital project programs. -4- General Committee Agenda September 210 2010 General committee Meeting Minutes Tuesday, September 7, 2010 Page 5 of S General Committee recommends: General Committee Minutes - 5 THAT the comments of the delegate be received and referred to Item 6 on the agenda. CARRIED General Committee recommends: THAT Item 6 be brought forward for discussion. 6. IES10-043 — Leslie Street and St. John's Sideroad Pedestrian Trail Crossings General Committee recommends: THAT York Region be requested to include a description and identify the underpasses along St. John's Sideroad and Leslie Street within their current environmental studies; and THAT York Region be requested to include funding for this project in their 2011 capital program as the project supports the Regional Initiatives of 'Healthy Communities', 'Walkable Communities', and 'Linked Green Spaces', and which are of regional significance; and THAT a copy of this report be provided to the York Region Clerk's Office, CARRIED VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE None Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. BBS10-009—Proposed Taxicab Fare Increase General Committee recommends: THAT Council receive report BBS10-009; and THAT the drop rate be increased to $3.10 and the per 200 metre rate be increased to $0,40; and THAT a review be conducted in six months to assess the impact of these changes; and THAT staff be requested to review the by-law and provide Council, at a future date, an interpretation respecting the issuance of additional licenses; and THAT staff increase enforcement of illegal taxicabs within the Town; and THAT staff be directed to bring forward to a future Council meeting an amended Taxi Licensing By-law addressing the taxi plate population ratio and other administration and enforcement issues including a review of licensing and renewal fees; and -5- General Committee Agenda General Committee Minutes - 6 September 21, 2010 General Committee Meeting Minutes Tuesday, September 7, 2010 Page 6 of 8 THAT the taxicab fares be reviewed by Council on a yearly basis as a standard process. CARRIED 7. IESIO.044-- Purchasing Approval for Concrete Sidewalk Repairs General Committee recommends: THAT Council authorize the Purchase Order increase of the 2010 expenditure for concrete sidewalk removal and replacement from $58,235 to $121,800, plus taxes, for Contract No. PW2008-26 with Vaughan Paving Ltd. CARRIED 3. CFS10-017-- Corporate Policy and Procedure Review and Update Project General Committee recommends: THAT staff undertake a review and update of all corporate policies and procedures; and THAT the CAO-be delegated approval authority for administrative policy matters as identified in Attachment #2 of report CFS10-017 with all other policies remaining subject to Council approval. CARRIED 12. PR10-010 — Rec Cycle and Sports Pro Shop Lease at the Stronach Aurora Recreation Complex General Committee recommends: THAT Council authorize the Treasurer to strike the arrears of the lease fee in the amount of $2,400; and THAT Council authorize the Mayor and Town Clerk to execute an amending agreement to the current Pro Shop lease for Rec Cycle and Sports at the Stronach Aurora Recreation Complex (SARC) to include the location at the Aurora Community Centre (ACC). CARRIED 13. PR10.029 - Partnership with the York Catholic District School Board (YCDSB) General Committee recommends: THAT Council endorse the partnership with the York Catholic District School Board (YCDSB) and construction of an artificial turf field at the St. Maximilian Kolbe Catholic High School; and THAT Council "agree in principle" with the construction of an artificial turf field at St. Maximilian Kolbe Catholic High School; and THAT funding for the turf field be referred to the 2011 budget; and -6- . . ......... ......... ....... _. .......... General Committee Agenda General Committee Minutes - 7 G IC September 21 � 2010 enera ommittee Meeting Minutes Tuesday, September 7, 2010 Page 7 of 8 THAT the funding source be 90% Development Charges and 10% Cash - in -Lieu; and THAT staff be directed to draft an Agreement with the YCDSB for the use of the field during non -school hours, including summer, in accordance with the conditions outlined in this report. Councillor Buck left the meeting at 11:08 p.m. 8. IES10-045 — Award of Tender No. IES2010-63 — Concrete Curb and Catchbasin Repairs General Committee recommends: THAT $100,000 of approved capital funding be transferred from Project No. 31084 to a new capital project for curb and catchbasin repairs; and THAT Tender No. IES2010-63 — Concrete Curb and Catchbasin Repairs in various locations in the Town of Aurora be awarded to Curbscapes Concrete Ltd. in the amount of $178,100, plus taxes, based on tendered unit prices; and THAT Council authorize the Mayor and Clerk to execute the necessary Agreements for the project. CARRIED 14, PR10-031 — 2010 Community Grant Requests --Additional Requests General Committee recommends: THAT Council approve the 2010 Community Grant request received from Aurora Barbarian's RFC ($1,000.00); and THAT Council deny 2010 Community Grant requests received from Big Brothers Big Sisters of York ($1,000.00), St. Andrew's College ($750.00) and Victim Services of York Region ($1,000.00). CARRIED 16, Memorandum from the Director of Infrastructure and Environmental Services Re: Approval of Town Logo on CN Overpass — Memo 04-10 General Committee recommends: THAT Council receive the Memorandum regarding Approval of Town Logo on CN Overpass — Memo 04-10; and THAT it be referred back to staff. CARRIED -7- ........ .... _ ...... --.......... ........ General Committee Agenda General Committee Minutes - 8 General Committee September 21, 2010 Tuesday, Septemberneetin7, 2010Minutes Page 8 of 8 IX NEW BUSINESS/GENERAL INFORMATION — COUNCILLORS None X CLOSED SESSION None XI ADJOURNMENT General Committee recommends. THAT the meeting be adjourned at 11:23 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 10-14 RECEIVED FINAL APPROVAL AT COUNCIL ON TUESDAY, SEPTEMBER 14, 2010 WITH THE EXCEPTION OF ITEM 3 AND 13 WHICH WERE ADOPTED AS AMENDED, PHYLLIS M. MORRIS, MAYOR JOHN D. LEACH, TOWN CLERK -8- General Committee Agenda September 21, 2010 Item 1 - 1 ,-- TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. CA010-017 SUBJECT: Collaborative Municipal Initiatives of the Six Northern Municipalities of York Region - Update FROM: Neil Garbe, Chief Administrative Officer DATE: September 21, 2010 RECOMMENDATIONS THAT Council receive report CA010-017 for information; THAT Council endorse the proposed actions outlined in report CA010-017. PURPOSE OF THE REPORT To provide Council with an update on two specific collaborative initiatives, among the Northern 6 ("N6") Municipalities of York Region (Aurora, East Gwillimbury, Georgina, King, Newmarket and Wh itch u rch-Stouffvi Ile) and to obtain Council approval as necessary for the actions proposed. BACKGROUND The N6 municipalities continue to benefit from the synergies of joint initiatives. A number of initiatives are in process as per our last summary report to Council (Report CA010-001 dated January 19, 2010). The two specific administrative 'initiatives, the subject of this report, include the extension of the Joint Audit Services Agreement/MOU and a proposed joint RFP for insurance. COMMENTS Joint Audit Services The N6 Municipalities contract with York Region to provide Internal Audit Services to each community. A yearly work plan is developed and audits performed in each community in accordance with a "baseline" risk assessment prepared for each community. Some similar audit projects have been done across all six communities, such as the recent review of the Waste Services contract with Turtle Island. Each N6 municipality pays for the time used according to a full cost recovery hourly rate specified in the joint Internal.Audit Services Contract. The contract also provides for cost sharing by each municipality for any unused audit time for the year. Council approved the extension on August 17, 2010. Council recently dealt wit the By-law Services Audit, as an example of the work of this program. -g- General Committee Agenda September 21, 2010 Item 1 - 2 September 21, 2010 - 2 - Report No. CA010-017 Proposed RFP for Insurance Aurora is serviced by BFL for insurance. provided insurance coverage by OMEX. The other five municipalities are currently The NO municipalities have undertaken a comparison of insurance and costs, as the majority of policies expire over the next two year timeframe. It is proposed that a joint RFP for insurance coverage be undertaken by the NO municipalities. This would allow for open competition and the RFP could be customized to suit each municipalities individual needs. Coverage would be sought on an individual municipal basis and the staff responsible for insurance are hopeful that the joint RFP will lead to potential cost savings and efficiencies. It is proposed that an external consultant be retained to assist through the process. The RFP for insurance coverage would be prepared in the fall of 2010, with a tender expected in early 2011. OMEX and other municipal insurance providers would be encouraged and expected to submit bids for the RFP. The results would be delivered to all respective Councils with an anticipated new insurance coverage to be initiated in 2012. ALTERNATIVE(S) TO THE RECOMENDATIONS That Council not endorse the proposed actions outlined in this report. FINANCIAL IMPLICATIONS The initiatives set out in this report are covered by the current years approved operating budget. The budget requirements related to the RFP with respect to insurance will be set out as part of a further report expected by mid 2011. CONCLUSIONS The CAO's continued to find great opportunities in the N6 collaborative approach, where appropriate, for efficiency and effectiveness with respect to service delivery, coordination of effort, joint review of emerging issues and sharing of information, policies and procedures. ATTACHMENTS None. -10- General Committee Agenda September 21, 2010 Item 1 - 3 September 21, 2010 - 3 - Report No. CA010-017 PRE -SUBMISSION REVIEW This report was reviewed at the Executive Leadership Team Meeting on September 8, 2010. Prepared by. Kelly Gobbels, Executive Assistance to the CAO - Ext. 4740 Neil Garbe Chief Administrative Officer - 11 - General Committee Agenda September 21, 2010 Item 2 - 1 �-z� TOWN OF AURORA AURORA COUNCIL REPORT No.CLS10-021 SUBJECT: Pending List FROM: John. D. Leach, Director of Customer & Legislative Services/Town Clerk DATE: September 21, 2010 RECOMMENDATION THAT Council receive report CLS10-021. PURPOSE OF THE REPORT To keep Council apprised of any pending issues .originating from General Committee and Council meetings. BACKGROUND Attached is a list of motions and directions from Council. The list supersedes the August 17, 2010 list and is intended for information purposes. The text in bold represents'changes in status since the last distribution. COMMENTS All outstanding matters originating from or referred to an advisory committee are identified in a separate pending list. The advisory committee pending lists will be circulated with the respective advisory committee agenda for consideration. ALTERNATIVE(S) TO THE RECOMMENDATIONS None -12- General Committee Agenda Item 2 - 2 September 21, 2010 September 21, 2010 -2-) Report No. CLS10-021 FINANCIAL IMPLICATIONS ►fR.1T CONCLUSIONS That CLS10-021 be received. ATTACHMENTS Attachment #1 — Pending List PRE -SUBMISSION REVIEW Executive Leadership Team — July 28, 2010 Prepared by: Cindy Janzen, Managerof Legislative Services/Deputy Clerk, ext 4217 1 Ich Neil Garbe Customer & Legislative Chief Administrative Officer` awn Clerk -13- General Committee Agenda September 21 y 2010 Item 2.3 0 )) )j\ \) 2 }. z 46 } _\] E ;E ]\ {w)§ _ f§I ° ` )){{ƒ ,»)a {°({S& E®}\Z= _ f 2 ef5 ,o� g\/C ,m=, i#OE4® { \\ E. G)#\ \\�@#a-= ®�#»£ g)tA)\)f/ea ,, k «2&,) ® $e)=� ®nf]#k/ \{,)�;r »43 � )9 ]\a &1019E { t-0 /R0 0000-:2300 ,G_ \ co co )\ %/ \/ )\ §\ =44. 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U) .. c O O� 47 0 OM 01 4 n� !y, 7L pJ C N U '._%.i m �zoo��QcvW Um U 0o ,oGtn v�: _ .�O„'U l0 014 a) W U1 l0 N (D N ,p h O W a co A� ro 06 O N 00 d,. m N o m N N N N o� m� 10 -18- General Committee Agenda September 21, 2010 Item 2 - 8 +0) m W "' W LU 0.. 00 m Uar O U >a�G. <rouj�,. y � t0 L rn E�� Ed E v'mZ y�'rnZ Ga•o��oa 0 U) U N J U) U N J co U �OuP. 7' i O w0 C O C C O M N �-. C 'O C m Ol 0 O O O Q O O. N 03 N C O O C }, mU 5OO �O N Nc CU •_U am�aG� 'Crtfy<L.i#i -' N 0.6 '0 2DU @ CO .':oNOU7.l O yGS O C O O O ° DhM C w0) U 4nx U,�mU ; oWinO °> N Wv��C4Yi ' > oO O U 12 0a>> 2 C. :.. N UL `i. .. O N t0 O W c N r0 3 C E O— O(°(,,tt PI N U v fl. E+'c.. '� c N�aa. N N N'6 N,7 iT +'S• m� N. N '-' N U 1 E ~ r"�n q= E Q b � ..03 3 � E I-- C• E 'O ai w._ mC 2r1 •c "-!n o paom°o c IDnro�a)� EE•M al °.•_ O ¢ U m r (a C O Pa E I- j, U ;., 046 m Z R 0 y `or�y�� M m C A. �0 n O E IN O N_: c N d' - 'rj O m F 0.2 m to ra a O E x a o > 4, COL Or LL o N o a al +O+GOf N WE N d,kyr tk. +' d K U U n fq a U U f- o¢ N N N[ O O A n �t ia. o^ o: �` CAN N N N ;"�i' 5 T T 00 � co E m �otl ) co E (0 �°mjr w m 0) A U LL U U LL Z ..,. U r.. U Zaa1;_:A`Y -19- General Committee Agenda September 21, 2010 Item 2 - 9 -20- General Committee Agenda September 21, 2010 Item 2 - 10 c UV. U. w W g m o a o - d U 0. a s n8 o N �� vKD C � O ao m3 �o00— U maai 0KO@COLIJa(4 aai E'c x<w a)3 KQQ N N O O N N O N N O N co O o < 00 . � O N. T N T � W O O 0 O O > > O O O a7 a6 o2f NS . (6 fn N_ N N 0 o F) 8 o o o o o s@z arozL@z a@z O W ULL O C N n.fAULL0) O C a) O a) ULLU) m O V N " M p c @ fYq C a1 C N @ c LO (D Nam" w �c a)o aa)in.0 0)0- cQ O —3 �`� vro ax a c �o �0000 O ( ON m O . OEO l 'OD ( c= i N G 'U 'O O 'cu N O c 0 LLa� O Xw O c G G_ (6 @ ..'C. @ C c G LL C V 13 � N O B E • O v0- '..O� m� N O O. (D O >. w�a) Ua.o=N�u myoUm osC oGN0 U �vM a) _o 0 Edm @�( ox@maUm �o cz l(�D a .�`�'ma3i w 20 m s" sEK o raEa @�@ IS@a $tea F mmaF p�.acEh mxN,. `� 2'0 Fc�,��?m 00) F-oo FinV Ikoc co @cQoc�E`K•�ov-a Q�>@s ro d,.Y Q.aro d�uuo@ o. S�.0 FaUFo .c,�m2@o h>sL�c�h��@@LLOU4.0 T cc dot c M N N 0 m C_ a) o (0 N N > v O C m O o m U m 2 aE a) •� �, U @ 0 LL c o `D co Eoaoi o •� ti LO o a 4 fU T p X O tff a r M mE@ 04� N @ @F 00 O U OL" O K 4] N LLa 'U f0 r-K ui �s < < co r d C N (D O O M O M O O 00 O w O O N (N N IN N U)co N N (� N CO> co N LL U) N U) LL U � U � -21- General Committee Agenda September 219 2010 Item 2-11 !T O N N V O- CO AEON >`. A. a Cl O m":"':a........ O • C �Q E 2 N '(0-I N a Q N O a) U r =U a UI Ufl�..0 O-+0 s- 3 I'w 'o 06 xc -: Ems U a) �°•E5m $ w ._ w 'm Z a 1,2 ro 4tl L C 0O. cd C 'O 'C O _F ro N .w U N ,F. , O C O ::- - L N N c 3 6 N m L N •- O O N C L O C O U `F_o"' vco�.00w:m� 3c m� °' ,C ��c.e"' oU �ro �;:. O .;. m3o O w o �Co,c o a6 -. ai i s- O a. E w am0; w'c mm Z m 6 �m�Ow N. >: �m�LE=>0O 9`2oc O ro w w v- O w '+. m�O U a ro O �. cyxamm cm= Eu01im mcw w "" •_ `....NLv3op..wwgcw Cp N O ro amE` po au 15 O U N- -o o ro 0 0 Yn C1.eG y c o N .0 L a .I o 3 (�pp a F w ro N U O C O 0 w ro C w D) O E O ro 0 +L+ .O : n' .G l9 i X_ N G O L > O C N O E C tl N � Cp C C_ .w0.. C - _ O N^ E T N- m O C w 'U N O N :t? O O Q U Ty yL' (6 L U a O U Uc+al m w- 8j -0 �. C '. a a'C Q.'O w } a N E ..Ri v L Q O ro 'O O O O N O 11 C N N (0 3 p E m N ro Ui ro C 'U U U (A m N ro r'� O_ C "' a •.OR-� w, N a O 'U N 'O C N w ro +ri m O O O s p E C lU >. N vi N C Q +.S C w IL a 0 O j O m Y ro [` w O M ro E .'� Q_ .0 w N O 3 N j E N N Pl UOU m m.G I- C m y O N w E C 9 t._. N a N w �C_p ]- O � WQ U1 U w- U a ¢ N Q O E .O p "O a ro CL o O d Q n. 1Y Q 'C . x o` m Hm` TI=-U ami mrLm �rommU 2E aOrUF- mw FV = OIZ-�-6-'a�`U°E tom- m ro M.rm _...; E J a'1 xu Si : U m o c m I c ! m v LL ro w A;:.c A" c 0 9 4 w 0 N co fq NLL -22- General Committee Agenda September 21, 2010 Item 2 - 12 C D C O (a m C N y E'p fJ m to� romo o. rov ro N ro. ro v w- y m c CJ 0 c ro n 0 m�3'Q Ym C U N > ~`m E c °z 3 4 mw 0 2 E I- F -23- General Committee Agenda September 21, 2010 Item 2 - 13 d o N C L N c N w e L O q am, U J M...i0' °a°icUm�a U :0 0,9 r'� N cc> .c= cN y'�c05 O O O N O N O N N O' N N A 4i' C j N N 0 2 U ii cq �asw m o^a- o La M �omn._c cy m mco EE N 0 0 N E 3 ca o c N O - ° C m a--6 O Ww',y_ l0 .L.+'0 U CU > > ° 01 02 _ 02 'O •- O! C 3». _o2�01`yc6� 4C i� D cco IL w(D m m a d rn c m .c o �y coL � U O i r a M L �U a 02 'o 'c h O cr- O V r` O> > wa -24- General Committee Agenda September 21, 2010 Item 2-14 §/ \ . ° Z, &•#E5 e§-a® , .s 0ID0 . j \\ \ \ \)\\)\k\{} §]{ - ƒ ®\\�%\32 ${\ o / =e,Gf{/ AC) )k§ 2-0 2 -. \(§$)=/t2k( #{/) ) Baia#]§£ = _o �o .0 `a2> 7G®�zL) 2 /]±]t]f;a~ 7 ®" <� e&®#f-ƒ§\3! <a°EE EOSEA` \:3 &§ («600 IM B$Z weoa \ /\ EE ,3 . . §) \\ \ )\ -2 . General Committee Agenda September 21, 2010 Item 2-15 E O` T L y C N N C O " - O O O m�@u3mYp C N C a Y 0 C ID L_ N va> m0 3a O C C C 't O N cpp .}� d N N (D c O c ry N O N yN � 7 W O aD o N 4 N 0 v N N c 0 10 N' N o Z_ N E N N > CO (0 dK(n Scaw a 0 aKco a�Un 3 0 N ` O E N FOOON 0 NN.CN N NN Nc 0 mo @coaa)idEvo,N'vi 42 a0waN8V, y�cc 3 00 NID Lcl ' N > 'O N .0 >' N O"� N O. O2 r ¢ �" G O) M O i- •O c m N E o 'c o m— E 'L N m o 01 -�•,� c rn m O c'ci 0 9 O O CO E -� a7 am E��$ 'O: O `E N w N N U N '� 0 N O d a) C O M O T ID O N j L y V E? (n C N ? 2i m C >i a ++ c E C aFF) ro L O O N 'L'• a U ?,,, N V a0+ N c N c O N 0) 0 0 _ N -O c L 'C L LIf 0) C O O Y N N 0 0 C � N �0 ._ •O F U O C C• N 'O ' N cu N '" C C O i2 `p lq to 3 (0 c :O O 'f0 .4. N o w F M C C O CJ N Q{1 .LiO m N O m o'o m = a) L O T O 2 ; Q N 5 N 3 mm i a N NN t/� C c N N c:fl y2i c N w c'c O La C a) m+L. E� . O N-� �� Z M C Z N O. O N c-- E � 000 N N -Nw L 0 C U d 7 N rn a O C �L N N N 52 CO. E m Ccff O d Ea Z'S3 OnN �i I C F-mmv �L LL O Cy •-�_CO OJ M 'O V Qro�c 0 ) �c O N CCO CO(n O o N (6 E c0 'O Lro1 c c M O 0 H E O > 0 'a U > J D 41 L N lL �> G V �0 > O F' E m O c a) ui Q "a tir.•Z N T d' .O 0 w K O N N N o O N 0 oD 0 0 r r= ao oo ao N N IN N N d N N M N CO N co C/) U -26. General Committee Agenda September 21, 2010 Item 2 - 16 gi w '0 rn a) o a N O O d. pj r 5 :[ 00 al ro N U ro al N N U .�C I.r RN:';Q;:. N N N NCX 'NO O Ul N 'Ct J AL °b N m nro �a jgc N aW �.a%� m u�,�NO.o a) m v- N O E E— ��m, al Q m c ° N d N l0 0m.o 00 w 3 O E .�i (O .'% N (� fJ o v C O E U .0 •fl O co EC CLN�O C u1 , N t N a) N N NO Ea O � [K I�l m .ten o E E � O� 0 tM E M= 413 v 2 ro E m i,.Nc m .° 3 E w-- u r 0 �Zo�N,.o. ai o c o rr n _ ',,. rornro rom> c° O 000 m s�c'� EEN�n4 N co � .. —c C 'N :• co wO IL ro N .O PO O N a'C mO i m '. _ •Uo ro 4N�' •p 12 `.'s !_ gaO 4 (7 j .0 r 0. Q l6 N Q O �. O.O Ei a3 rD U m O' o 0 a1 ro C E dal 1 O N E S N ro.S Fes" J C fD LU C r+r+L,0 0.a1 -t9 U h N Ill LO �'E U E0 wN, ro U0 5 c (n r O E N O O�p (� N OI U GO 'O Q oo ro N Eca I ly fA U 7 N O O N W Q Q_m ,,;. IL:. .> 04 a„ cV 4 r � 05 -27- General Committee Agenda September 21, 2010 Item 2 - 17 ca } a c ma`Ca ro m �Ea�� 'u'Sc9 a u rnU o'c o U , o c U'k3ta U a)�Lnro ¢d5eooE of Q FF--- L d 0 F O No Z N M G ro� N O amain n6�in °2 �,0 0an omwo aka a o Y''SN m�I; aO oa E yZ N ro N V� Q )= � Z.RC d O- E a, ro ro N N U O C 0—c0'0 aai sro l0 Cro Z NU X a C O a NOO > iS �roO .O 0ww y,ro N N > N O 0 0> 'O N o lU L O. O. p, 0 w- V .da N m9 la V O. a a� �, N.'O V � 0 C C O ro .F a' fU U C .N V O. m (U m N O. O y "O Vl N ro N O' �1 ro N= N (i r+0 L U oUro. y @ N 01 > —ac.o •C N>? c 9 C ro Y M (A trot M e, C.) •C ro C a S tP .0 T ro C ro O. N C L (iO (U N. q N .� J C. C C J p U EEa OY c>ro>a ro N L'%'o a) cx UO U=N ' �Owro UNVUro N�Nro �UUuO UtA NW- F- N co 0OLL -rF-'roN a) F- E +N_ ImoflcOCE- 04Q= YI- d F N mU NmM I cq F- F-UE ) E road �F m �Z taro ro � _rn,- EL E F o [2 tV tI� N O oz e OO mgr K N 4(L J G N aCL rn n-Uu) to N N m 0 to 0 0 0 0 N N LO N N to N (!J a� as -28- General Committee Agenda Item 2 - 18 September 21, 0 2010 N.fl >..�0 E WQ o Eo (D D) d Q t0 N y N O 75 ) N 7 CC O f�J E.G 0 m0T'�'r�€T¢r° Cairn (D N o�d �. O N A uoi c Q Q 7 Es0 a y c v ES..2 oaN 'F rU0 cu _N mv'n3r o- v c O N C O IL W(a afr fn C o js Z F @ O r x OC .ram.. a)o w, '«mew d o in aGi E� . N 9 O M q d m -�g oYs �rw;c,E yp R7 �•Ca E y va,N dm9 ocU J w a 1d Emc���ati Q y C �� � •�� ry C Ul �"L � I-L o.E�=O� 'E F-'u. 0. 0 3 ayi i N F U t- M O r .t' CJ fOy C 2 EY E No �E - o fJ E f Q 0 Q 7 £ a N LL '0 W O m w (L m n Lh ab 0 0 03 0 o 0 N 0 N (0 t�lJ tNq �' d aa. a -29- General Committee Agenda September 21, 2010 Item 2 - 19 '0 Pp Ero •N N °c r • ro oC NL C N t ,(p NOO IULN w .N @.aNQ) •COC@ O 'VCpdj N O N@ a N O d a pI , •On N O c 'c Ww 0@_ D@ 0.0 w N O O @ rO. N N S S c° I .Lu Q) O O N CO 0 0 d QO_ p_"-E�U"� �m mC Oc•O ��NN`".=� ryco ` NFL []O as@ "O d',aL.�w0.. 0'T2 @ L.w N 0.?ppO a1 C6 O w00 N f.W(62 W C LL {0 @ S O w -!to O h: 'O (n '� U E Z i O fA 0 .'S. N . N a2 O O O M CD M M� OD O N O N O O N N O N - O a M =a" O O �Q" O O O c .- C .._C .... ro aN ro d a ro N N aom0 aou� a(�cn 16 (D9. T o w Z °cmf c w 0 °N c L U c 6 g.-o m E .5 `w •Oc � 'a o a n.oa U c m m=0 bo >.•- m�wPoE vv - on'Ov ai 06 °aT'�3aU aci .Rmoocm "°8 8..0 @>z roa 00 m¢ @LJNc>M� O E (vcv mao L�oia�o tri'°' tea) c�•Cw AGO- -c0E oK'>m`FQo@U °a-Uvo EEC .°a .Cro mS v m v vm mE Lwro '(0a.E N„ O C U c C E°ro U y O@ C @ a/ ro E w0. N ccro'o 0.T Q'c°Ea.°E mY� U� m > GL N N@ O Q G O 0 9 CO .O w (a c iG O 0 W p •� (/i �EmL Ol c $ELO0 V OQ @wa)'�p w U E R 4' O I- E O r m 0 W N O e� cEtt=•?mr�Q� EF=--'�roa¢X oo. F1L- MN 15 Naa) iw•3 I�-Gi IS-v Q2 IT-0va FE in o>, m E M a �> I c D w 0 O C b w roc UCwM ff groc'`3d I' E a' tam c > o@° E C N w} _a4 o 0 m E U c o rno m N O- @ Sao Q c al am N MOM �v aro4 n- m C Urn ° E >•Uv 0.0 EL o co vU- ° W � ID (i Ncya va w i N c 0 M d 11Q A?L LL w 0 C N U c 0 w Y m C N ra w'o c V EL �° �U.�c.. c j LL C m d� r o @ Z 00,0 . a. a L% E (D c O o.Uo Q °O a L O @OO O EOE aC O= mm 2: NOoI-Q g Q @dQ�Jd roiT000 cOp/) I N N N co N O O O i O O N N N O N N N N U) N IL -30- General Committee Agenda September 21, 2010 Item 2 - 20 N N N O cc .I V 06 0) O N E 3 o Q) m p M O O CON @ .c4 O CO C d 3 V@ TD jaN @ tMO 0 TJ)3 N0"@O , Ua N.L..C� .c-m NC ENMU oti@@a)@.c N pE c�a L s N N . M U Q N H U O c) N 4 c 1- 5 0 4 @ 0 O @. N {{pp m a- .a m e o �E E0c�v@ °• @ n o o ,0.- 'D E C Cl O 0 Z cE M = p C M U c) @ C N C h L O a) .'rs O '0 N .� m n oaa)0 E 'ca0 m_o > a` mri J E° W p_ N> N C O @ E N O Q) C O pi E.O (MV C N N N a c @ C C O caa M@ N@ N m O 0 a N @ 00- N roo w @ 2 o a t`O 0I N 0 5 m �.�'� O c� U m _ Ear a' N N a�°it .� V N c N N@ .� •C @ a,U N N @ Ein@mn' U�a)�a) ° rt'a@i @� !-��O�N Fgl-N�N'c Uo-U•°Q I -a I-!� I-mtC Z cu 'M C O C -pp O N N c C C O N C 0- 0- E o m > o p @ �gaa))o�U < a dv n a rn v 0. �cav¢c E c EE @ N rL o O 0 wE0@EE Qro mda c 01 �N 0Z N c o a•OOQ N (a t}o Mco Mcrn -V Ep0.to M"O E'E0 -0-6- .� E o O E 0 (y ui p rn= � N@av C0) Udo iId o.E''E30 � Ec010cu�. O 0— -yOo NC 9 NZ (adin a)@ai>,@> E_ 0& ono-'poNQ 0u.o mo d. 0.' CO O_>J C '+ JT O ,J acM('E'C-o`a�¢g�b M M `r rNOEL zj mu.o000) M N n C? r O V O O O O O N N -31 General Committee Agenda September 21, 2010 Item2-21 42 i O - G . N LL 4- C U O C N N >• E>�o°��ns=Ooo'°`°o =m�my'�$ E c`m _ o WU���EE£co•3moo aa=>c a �4 D° ° w 0o v19a) N N 4- 2N�LLLL N> N - O C= V O� Q7 NO D rn �a0=�vk°�E9v nLY.-gr5 '—orna a = o rnm c° •'� a m a•Oi 0/ `� ai m a >, = 'w m o o m IL 8 0 s ro ¢co£'mv>_Ed3Nomar�y��3�o.Q0 c=a�w oU�a)N mo =mnamac0i�o9,m°• do.L•'.- w�'u°_,a��da'16 o�.°cor:>° Oat'mEz200-6«O°.5¢a§s."'�wE'v�nT 3 ONF- •E !n C D a� aocn oz 4c Coro yam.. N CC T a C T�3 i m 0a EE= aa)J 4z '� 2 0 'C "o tiw j rn G° L o o m d m mUo ad E°�= ESN m20 ¢ aroc 80° ° Q ,q.4o ti -Q _of me w _ in j'w°'Lu Z ¢=N ¢ca ~a�° a o Fi2 ti ccaa u� ro 0 N N N N n rn 0 O � D j -O 4 � 2 � C O U = U tl D m i Q � o 0 s Ro d m O w ° cn o o � N O N d In e Q 0 > d -32- General Committee Agenda September 21, 2010 Item 2 - 22 :�zNj o `E A, 2 � o....... � l Q U C w INC NM h V c .c .c c> c� 0 rn o Oa .. m d ro a maw a❑ ao 13 C c 0 m'o )0uNi m`o N_ 0 Z ,o c(D ec �ac�OE am N cmrri mco N C O Q Z o l O p N r cc E 'Da) w00 E ' N nn? .y a 'G E w t C •'0 �.1, y o m a) 3 °o Na$ o.sOmEoovo 0 ." .� rno m rn a 00 Q Cho h o'roo 'O $mt. mcY ALE »3 m m p .o L' ca O— ql Q. O a�9 '�O O lIf 'O C N .0 C V N 6 N O Tr Uj C L i:i �.XQ a4a+� C •4 -°O.mo NN o`� .aa Y V �) E C 'v ...�mo m`�v EX N E :.- .L. E -. C N N N_ U "� `EwNo EwEo N C N` O 'Onorn"o 2cs Em" O"mm N m i°.-.�vw � ddxo w U 0Uc m MO, m ":. nt -;' '-� C nO � U) 0 4.AG "°O N �' L ° Q IX 3'0 .�� N � >. OI 0) 0 aim c= vrn ,YO_ ..M m ..N.. N w2.°-a) ID'iuN,� .2 F-d°5 F Qa QNE c Q$m ro wv�m,su' I=-�S.Lo. N..,c0. SaQ-N H� I=-oiU$ma H.L�_- ~F,N.� `m - :20� Eoco o r `° W c w CL o cn� qn RAM .:.. O o o E3� o c rnp :amc m a°i C�cy': c c r m::r;; ,n F L o T n _ N IL infW4 C .6 O_ °b N V O] C. °>O x C N LL. Ul N a1 0 E � �O C m aC 1­ c) W Ei4 - a0 N N a vim.-o�Qm� M a+ CD Uto Y .49 r W C h N �' �s� % C: p( t�0 .V N Q crj !i/ NC11 0) a m rn m 3 CO'N-b o O N M .., 0.' $i U v c a ,.I v ac. i M �� co _I N> 'O ONN':d +5 V O pWl,, fn LL C .�yyi ¢ 0 K ;i E" _ Jill N: -33- General Committee Agenda September 21, 2010 Item 2 - 23 @0 s� rn1E Sw w •- w a c E4� ca E N N a O U N N -34- General Committee Agenda Item 2-2 September 2% 2 10 -35- General Committee Agenda Item 3 - 1 September 21, 2010 ,- TOWN OF AURORA AURORA GENERAL. COMMITTEE REPORT No.CL.S10-023 SUBJECT: October General Committee & Council Meetings and to Reschedule inaugural Meeting FROM: John D. Leach, Directorof Customer & Legislative Services/Town Clerk DATE: September 21, 2010 RECOMMENDATION THAT Council provide direction regarding the October 5, 2010 General Committee meeting and the October 12, 2010 Council meeting; and THAT Council reschedule the inaugural Meeting currently scheduled for November 30, 2010 to December 7, 2010 per Section 2.1 of the Town of Aurora Procedural By- law No. 4835-06.C. PURPOSE OF THE REPORT To seek direction on whether Council wishes to cancel the October 5, 2010 General Committee meeting along with the October 12 Council meeting; and to reschedule the Inaugural Meeting. BACKGROUND Below is a list of meeting dates from surrounding municipalities: Last meeting before Election Day (Oct 25) Aurora Oct. 12 East Gwillimbury Oct. 4 Georgina Sept.27 King Oct. 4 Markham Sept. 21 Newmarket Sept.20 Richmond Will Sept. 28 Vaughan Sept.7 Whitchurch Stouffville Sept. 7 York Region Sept. 23 * Needs to be rescheduled per Election date. First meeting after Election Day (Oct 25) Nov. 23 Nov. 15 Nov. 15 Nov. 15 Nov. 9 Dec. 6 Nov. 15 Dec. 7 Nov. 2 Nov. 25 Inaugural Meeting *Nov. 30 Dec. 6 Dec, 1 Dec. 6 Dec. 7 Dec. 6 Dec. 6 Dec. 7 Dec. 7 Dec. 9 -36- General Committee Agenda September 21, 2010 Item 3 - 2 September 21, 2010 -2. Report No. CLS10-023 COMMENTS In the list above it is noted that the Towns of Georgina, Markham, Newmarket and Vaughan do not have meetings scheduled in October to accommodate the change of Election date of October 25, 2010 (Bill 212, The Good Government Act, 2009). Council may wish to consider cancelling the meetings scheduled for October 5 and 12, 2010. Further all Inaugural meetings are held the first week of December and for the Town of Aurora Procedural By-law states: Section 2 - Calling of Meetings Inaugural_M,eetiAn 2.1 The inaugural meeting of Council after a regular municipal election shall be held in the Council Chambers of the Aurora Town Hall, and shall be held, except as otherwise provided for, on the first Tuesday in December at 7:00 p.m. local time. Therefore it is recommended that Council move this meeting currently scheduled for November 30, 2010 to December 7, 2010. ALTERNATIVE(S) TO THE RECOMMENDATIONS Council may choose to cancel the meetings in October or leave them as currently scheduled. It is recommended that Council move the Inaugural Meeting to be in compliance with the Town of Aurora Procedural By-law. FINANCIAL IMPLICATIONS None. CONCLUSIONS That report CLS10-023 be received. ATTACHMENTS None. -37- General Committee Agenda September 21, 2010 Item 3 - 3 September 21, 2010 -3- Report No. CLS10-023 PRE -SUBMISSION REVIEW Chief Administrative Officer — September 16, 2010 Prepared by. Cindy Janzen, Manager of Legislative Services/Deputy Clerk, ext. 4217 John. Le>bch Neil Garbe Dire or of Customer & Legislative Chief Administrative Officer Servi es/Town Clerk -38- General Committee Agenda September 210 2010 Item`4 - 1 TOWN OF AURORA AUR,oRA GENERAL COMMITTEE REPORT No. IES10-048 SUBJECT: Award of Request for Quotation No. 1ES2010-61Supply and Installation of Automatic Vehicle. Location (AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet FROM: IlmarSimanovskis, Directorof Infrastructure & Environmental Services DATE: September 21, 2010 RECOMMENDATIONS THAT Requestfor•Quotation No. IES2010-61— "Supplyyand Installation ofAutomatic Vehicle Locat%On,(AVL) Units and Unit Tracking Time for the Town of Aurora Snow Plow Fleet" be awarded to Grey Island Systems International Inc. in the amount of $23,355, plus taxes; and, THAT $13,355 plus non -reimbursable taxes of approved Operational funding, GL Account No. 1-4-03612-4015, be transferred from Operation Project No. 03612 to Capital Project No. 34148 for the supply and installation of Automatic Vehicle Location (AVL) units and unit tracking time.for.the Town of Aurora's snowplow fleet.. PURPOSE OF THE REPORT To,award Request for Quotation No. IES2010-61—"Supply.and.Installation of Automatic Vehicle Location (AVL) Units and Unit Tracking Time, for the Town of Aurora Snow Plow Fleet" to Grey Island Systems International Inc. in the amount of $23,355, plus taxes. BACKGROUND._ In the 2010 budget, Council approved funding for Capital Project No. 34148 (Snow Plow GPS System) in the amount of $10,000. The initial budget estimate was based on the supply and installation of "basic" tracking units that simply show the location of a vehicle. During the preparation of this Request for Quotation, staff became aware that.a more advanced technology in snow plow fleet monitoring existed and provided valuable information for use by the Town. The "advanced" tracking units have the ability to collect, send and store information including plow and wing blade up or down, sanding spreader'rates, vehicle speed, engine on/off and lights on/off, etc. The decision to request the "advanced" units is largely why the quoted price from Grey island Systems International Inc. exceeds the approved budget for this project. 39 - General Committee Agenda September 21, 2010 Item 4-2 September 21, 2010 -2.- Report No. IES10-048 1.0 Project Description This Quotation includes the supply and installation of Automatic Vehicle Location (AVL) units in all of the Town's snowi plow fleet. Also included are the costs to monitor the movements and activities of the snow plow fleet in real-time through web -based software and the storage of all information forfuture use in the event -of public claims due to injury or vehicle damage. 2.0 Tender Opening A total of twenty-two (22) companies purchased the tender documents and on August 19, 2010, the Tender Opening Committee received four quotations. The two (2) compliant quotations opened for this project with prices included are shown in Table "X., Table A Company Name Total Bid Price (excluding Taxes) 1 Grey Island Systems International Inc. $23,355.00 2 Strategic Mapping Inc. $40,560.00 3.0 Tender Review Verification of the tenders was undertaken by Town staff.including the correction of mathematical errors as necessary. The unit prices tendered have been used to determine the correct Total Bid Price. ALTERNATIVE(S) TO THE REPORT • Council may recommend not awarding this project. FINANCIAL IMPLICATIONS In the 2010 budget, Council approved funding in the amount of $10,000 (Capital Project No. 34148) for this project. The additional funding of $13,356 required to award this project Is available in Operation Project No. 03612-4015 (.Sanding Operations — Materials and Supplies) which has a current balance of $158,577. CONCLUSIONS It is recommended that funds in the amount of $13,355 be transferred from Operation Project No. 036124015 to Capital Project No: 34148 for the purpose of awarding -40- General Committee Agenda September 21, 2010 Item 4 - 3 September 21, 2010 - 3 - Report No. IES10-048 Quotation No. IES2010-61 to Grey Island Systems International Inc. for $23,355 plus taxes for the supply and installation of Automatic Vehicle Location (AVL) units and unit tracking time for the Town of Aurora snow plow fleet. ATTACHMENTS N/A PRE -SUBMISSION REVIEW Executive Leadership Team Meeting of September 8, 2010 Prepared by. Steve Wilson, Technical Assistant c Ext. 4377 r llmar Sim novskis Neil Garbe Director, Infrastructure & Chief Administrative Officer, Environmental Services 9 -41 - General Committee Agenda September 210 2010 Item 5 - 1 -* TOWN OF AURORA AURORA GENERAL COMMITTEE REPORT No. IES10-050 SUBJECT: Award of Tender No. IES2010-68 — Hot Mix Asphalt Repairs/Restorations in Various Location in the Town of Aurora FROM:, llmarSimanovskis, Director of infrastructure & Environmental Services DATE: September 21, 2010 RECOMMENDATIONS THAT Tender No. IES2010-68 — Hot Mix Asphalt Repairs/Restorations in Various Locations in the Town of Aurora, be awarded to Road. Mill Construction Inc. at an upset limit of $133,000 based on the unit prices tendered; THAT $100,000 of approved capital funding be transferred from Project No. 31084 to anew. capital project for hot mix asphalt patching repairs; and THAT Council authorize the. Mayor and Clerk.to execute the necessary Agreements for the project. PURPOSE OF THE REPORT To recommend award of Tender No. IES2010-68 — Hot Mix Asphalt Repairs/Restorations to Road Mill Construction Inc. BACKGROUND Tender No. IES2010-68 is for hot mix asphalt repairs and restorations in various locations throughout the Town. Funding for this project is available through both an operating fund and a capital fund. The capital funding is from the Crack Sealing (project no. 31084) which has a remaining uncommitted amount of $100,000 of the total of $300,000 approved in the 2010 budget. Tender No. IES2010-66 is a unit price tender. The.unit pricing and therefore, overall project tender value, has come in significantly under budget. This is usually a result of shifting market conditions and the amount of work available to the industry. For the Town, this is a favourable situation in which case staff are recommending extending the scope of work to maximize the amount of repairs in the 2010 calendar year. This will aide in closing a badklog of this category of repairs which will extend the interim pavement life and defer more extensive road reconstruction costs. -42. General Committee Agenda September 21, 2010 Item 5 - 2 September 21, 2010 .2- Report No. IES10-050 COMMENTS 1.0 Project Description The project includes the removal and replacement of temporary asphalt patches resulting from sewer and watermain repairs and the removal and replacement of damaged or deteriorated surface asphalt. Repairing as much of this damage as possible is advantageous to improving road surfaces and reducing risk of public claims due to vehicle damage. 2.0 Tender Opening. A total of six (6) companies purchased the tender documents and on September. 2, 2010, the Tender Opening Committee received six (6) tenders. The six (6) compliant tenders. were opened for this project as shown in Table "A". Table A Company Name Total Bid Price (excluding Taxes) 1 Road Mill Construction Inc. $ 9,932.75" 2 C. Valley Paving Ltd'. $15,360.00 3 Bond Paving & Construction Inc: • $32,465.00 4 Royalcrest Paving Contracting Ltd. $.34,035.00 5 Ashland Paving Ltd. $38,975.55 6 Melrose Paving Co. Ltd $59,597.00" * Corrected total — Mathematical Error(s) 3.0 Tender Review Verification of the tenders was undertaken by Town staff including the correction of mathematical errors as necessary.. The unit prices tendered have been used to determine the -correct Total Bid Price. 4.0 Scope Increase Based on Unit Pricing and Remaining Available Capital Funding Road Mill Construction Inc. is the low bid based on the unit price quantities identified in the tender documents. Staff set the unit quantities to best reflect the expected pricing and available budget of $33,000 in Operating Project No. 03432. In addition to this approved budget, it would also be advantageous to apply available approved capital funding identified for road crack sealing (Project No. 31084) towards this. related repair. . -43- General Committee Agenda Item 5 - 3 September 21, 2010 September 21, 2010 - 3 - Report No. IES10-050 It is therefore recommended that the final uncommitted $100,000 from Project No. 31084 be committed to this project to increase the overall budget to $133,000 plus taxes. The contractor has agreed that they have the necessary forces to deliver on the increased scope at the quoted unit prices. ALTERNATIVE(S) TO THE RECOMMENDATIONS Council may recommend awarding this project without the requested funding consolidation. FINANCIAL IMPLICATIONS Funding in the amount of $33,000 (Operation Project No. 03432) has been provided for this contract through the annual operating budget. In the 2010 budget, Council approved funding forpavement crack sealing in the amount of $300,000 of which, $100,00.0 remains uncommitted (Capital Project No. 31084). The $100,000 that has been requested will allow the Town to repair additional areas of damaged and deteriorated asphalt road surfaces. Table B Description Amount Tender Amount $9,932.75 Increased Scope (To maximize services) $123,067.25 Required Construction Budget $133,600.00 Approved Operating Budget (93432) $33,000.00 Uncommitted Capital Budget (31084) $1l)0,000.00 Variance nil CONCLUSIONS It is recommended that Tender No. IES2010-68 be awarded to Road Mill Construction Inc.. in the amount of $133,000 plus taxes based on quoted unit prices and agreed increased scope. ATTACHMENTS IN&I -44- General Committee Agenda items -.4 September 21, 2010 September 21, 2010 - 4 - Report No. IES10-060 PRE -SUBMISSION REVIEW Executive Leadership Team Meeting of September 81 2010 . Prepared by. Steve Wilson, Technical Assistant - Ext..4377 q /f. (Tiff ar Simanovskis Neil Garbe Director, Infrastructure & Chief Administrative Officer Environmental Services 0 A .45 _ General Committee Agenda Item 6 - 1. September 21, 2010 TOWN OF AURORA AURtJRA GENERAL COMMITTEE REPORT No. IES10-061 SUBJECT: Award of Tender No. IES2010-53 — Supply and Installation of a Desiccant Dehumidification Unit at the Aurora Community Centre. FROM: 11mar Simanovskis, Director of Infrastructure & Environmental Services DATE: September 21, 2010 RECOMMENDATIONS THAT Tender No. IES2010-53 - for the Supply and Installation of a Desiccant Dehumidification Unit with Heat Recovery System at the Aurora Community Centre be awarded to Cimco Refrigeration at the tendered price of $173,630, plus. taxes.. PURPOSE OF THE REPORT To award Tender No. IES2010-53 - for the Supply and Installation of a. Desiccant Dehumidification Unit and Heat Recovery System at the Aurora Community Centre (ACC). BACKGROUND In the 2010 Capital Works budget, Council approved capital project no.'72107 for improvements to the Aurora Community Centre including:. 1. Tiling of washrooms and change rooms in arena #1; 2. New glazing for the auditorium; 3. Centralized dehumidification. (Desiccant Unit); 4. Painting of interior metal ceiling deck at arena #2 .5. Upgrades to arena #1 sound system. The improvements under project no. 72107have qualified for The Recreation. Infrastructure Canada grant program (RlnC). The RInC program was announced on May 11, 2009 to assist municipalities with funding to rehabilitate, retrofit, enhance or repair existing indoor or outdoor recreation facilities. To date, procurement and work schedules are progressing and staff anticipates final acceptance on all RInC grant funded projects under project no. 72107 by the end of 2010. COMMENTS Project Description The dehumidification system located at both arena #1 and arena #2 is a stand alone system for each arena. A centralized dehumidification system is proposed which will increase the efficiency of this system and improve facility conditions. Improved -46- General Committee Agenda September 21, 2010 Item 6 - 2 September 21, 2010 -2- Report No. IES10-051 dehumidification can provide for decreased preventative maintenance costs as lower relative humidity decreases the effects of water collecting on surfaces reducing potential deterioration. The de -humidification unit design incorporates a heat recovery system that utilizes waste heat from .the refrigeration plant condenser. This system will improve natural gas consumption. Tender Process Staff closed Tender No. IES2010-41 on June 22, 2010. One compliant bid was submitted from Aerocomfort Mechanical Systems LTD. in the amount of $276,500, excluding taxes. The bid from Aerocomfort Mechanical Systems LTD. would put project no. 72107 over the approved budget. Staff modified the specifications and issued Tender No. IES2010-53, which closed on. September 2, 2010. One compliant bid was received. from Cimco Refrigeration in,the amount of $173,630, excluding taxes. Staff recommend proceeding with the award forthe supply and installation of the desiccant dehumidification system as specified in Tender No. IES2010-53 to Cimco Refrigeration in the amount of $173,630, excluding taxes. . ALTERNATIVE(S) TO THE RECOMMENDATIONS Council can defer the project at this time; however, this will jeopardize the Town's ability to receive RInC funding for the project. FINANCIAL IMPLICATIONS The financial implications of this project are summarized in Table "A" below. Table A Description . Amount Tender Amount $173,630 12% Project Contingency (RInC item) $20,835 10% Contingency Allowance $17,363 Required Project Budget $211,828 1/3 Town Requirement $70,609 2/3 RInC Contribution $141,219 Total Funding Sources $211,828 Approved Budget (Project No. 72107) $150,000 Surplus $79,391 -47. General Committee Agenda September 21, 2010 Item 6 - 3 September 21, 2010 - 3 - Report No. IES10-051 CONCLUSIONS Staff recommend proceeding with the award for the supply and installation of the desiccant dehumidification system as specified in Tender No. IES2010-53 to Cimco Refrigeration in the amount of $173,630, excluding taxes. ATTACHMENTS None . PRE -SUBMISSION REVIEW Executive Leadership Team Meeting, September 8, 2010 Prepared by: Aaron Karmazyn, Manager Facilities, Property & Fleet - Ext. 4323 m sima ovskis Neil Garbe Director of Infrastructure & Chief Administrative Officer Environmental Services - 48 General Committee Agenda September 21, 2010 Item 7 - 1 TOWN OF.AURORA A"?VRA GENERAL COMMITTEE No. PL10.060 SUBJECT: Request for Proposal for the Restoration of the Petch Log House FROM: Marco Ramunno, Director of Planning and Development Services llmar Simanovskis, Director of Infrastructure and Environmental Services DATE: September 21, 2010 RECOMMENDATION THAT Phase 1 and 2 of the proposal, being the Conceptual and Detailed Design, for the restoration of the Petch Log House be awarded to the IS/ Group for $36,000.00 plus taxes; and, THAT additional budget requirements be considered in the 2011 budget process. PURPOSE The purpose of this report is to inform Council of the responses to the Request for Proposal for the restoration of the Petch Log House and recommend award. BACKGROUND On April 13, 2010, Council passed the following recommendation with regard to the Petch Log House: "THAT staff be authorized to proceed with a Request for Proposal regarding the restoration of the Petch Log House", and Further, staff and the Mayor meet with Whitwell and discuss their responsibilities and participation in the restoration of the Patch Log House and that this update be reported to Council with the Request for Proposal results. The RFP was developed jointly between the Planning Department. and Infrastructure and Environmental Services to create a scope that met the heritage intent as well as maintaining conformance with current building standards. Following the April 13, 2010 Council meeting, Town staff and the Mayor met with representatives from Whitwell Developments (II) Limited to discuss their financial obligations as per their development agreement for. the relocation of the Petch Log House and they advised that they will honour the commitment as per the agreement with the Town to permanently relocate the Petch Log House. -49- General Committee Agenda September 21, 2010 Item 7 - 2 September 21, 2010 :2- Report No. PL10-060 RFP #PDS 2010-37 was issued on June 17, 2010 and closed on July 27, 2010. Thirty firms picked -up bid documents. IBI Group was the only bidder to submit a proposal. The RFP was structured to include three phases being: • Conceptual Design Phase • Detailed Design Phase • Construction The construction phase was further broken down to consider construction services and three options for interior finishing. Results of Submission The price submission for the three phases is summarized as follows: Table A- IBI Group Price Summary (Excludina taxes) Item Price Phase 1- Conceptual Design $12,000.00 Phase 2- Detailed Design $24,000.00 Phase 3 -- Construction Services $8,000.00 Phase 3- Construction 3 options) "$400,000.00 Project Total $444,000.00 "Budget allowance only The construction budget allowance of $400,000.00 was reviewed with the Proponent to request more accurate pricing. Their response was that more accurate pricing could not be established until the detailed design is completed and the full project scope understood. It is recommended that only Phase 1 and 2 be awarded at this time to the IBI Group. Staff will then report back to Council on the results of the detailed design and any recommend next steps. The IBI Group have significant experience in historical building restoration and have completed many projects of similar scope and complexity. ALTERNATIVE (S) TO THE RECOMMENDATION Should Council decide not to proceed with the restoration of the Petch Log House; demolition could be considered. The Aurora Heritage Advisory Committee would be. consulted with in the New Year. - 50 General Committee Agenda September 21, 2010 Item 7 - 3 September 21, 2010 .3- Report No. PL10-060 FINANCIAL IMPLICATIONS The Town currently has $95,380.00 available in the approved Capital Budget towards the restoration of the Patch Log House. Funding commitments in kind have also been secured through an agreement with Whitwell Developments (II) Limited as part of the Whitwell development agreement for the lands on the north side of Wellington Street. The agreement requires Whitwell to pay any and all costs to permanently relocate the Petch House including the construction of a foundation for the building and the provision of full services, including but not limited to water, storm, sanitary and all utilities. Actual financial amounts required to achieve these objectives are to be negotiated through this process however, Whitwell has committed to respond to this commitment in support of the Towns goals. CONCLUSIONS RFP #PDS 2010-37 was issued in June 17, 2010. Only one proposal was received. The intent of the proposal and the pricing submissions were reviewed with the proponent to verify that a valid submission was received, upon completion of this review staff are satisfied that pricing for Phases 1 and 2 are valid. Staff are recommending not to proceed with a commitment to Phase 3 at this time as current information is insufficient for the proponent to provide a competitive cost. It is therefore recommended that Phase 1 and 2 of the proposal, being the Conceptual and Detailed Design, be awarded to the IBI Group for $36,000.00 plus taxes and that the funding be provided through the approved budget for 2010. PRE -SUBMISSION REVIEW Executive Leadership Team Meeting, Wednesday, September 8, 2010 Prepared by: Mai Al Nabhan, Manager of Heritage Planning & Urban Design, Ext. 4351 Marco a unno, MCIP, RPP Director of Planning and Development Services efl Gar e Chief Administrative Officer Director of Infrastructure and Environmental Services -51- General Committee Agenda September 21, 2010 Item 8 - 1 AU TOWN OF AURORA GENERAL COMMITTEE No. PL10-061 SUBJECT: Site Plan Application Ridgewood Developments U Inc. 111 Civic Square Gate (formerly known as 205-215 John West Way) File Number., D11-02-10 FROM: Marco Ramunno, Director of Planning and Development Services DATE: September 21, 2010 THAT subject to any issues or comments raised by Council, Site Plan Application D11-02-10 be approved to permit the construction of a six storey residential apartment building, THAT subject to Committee of Adjustment approval, Council authorize the Mayor and Clerk to execute the Site Plan Agreement; and THAT 145 units of servicing capacity be allocated to the Ridgewood Developments H Inc, site plan application file No. D11-02-10. PURPOSE OF THE REPORT The Owner of the subject lands have submitted a site plan application to permit a six storey residential apartment building with 145 units. BACKGROUND Location The subject lands are located on the east side of John West Way and north of Civic Square Gate municipally known as 111 Civic Square Gate (formerly 205-215 John West Way) (Figure 1). The lands are approximately 8846 m2 (2.18 acres) in size and have a frontage of 88 metres (289 ft.) along John West Way and 65 metres {213 ft.) along Civic Square Gate. A temporary sales centre is located on the lands. The surrounding land uses are as follows: North: vacant residential; South: Civic Square Park; East: Hydro Lands; and West: John West Way, and residential lands. -52- General Committee Agenda September 21, 2010 Item 8 - 2 September 21, 2010 - 2 - Report No. PL10-061 Official Plan The Town of Aurora Official Plan designates the subject lands as"High Density -Mixed Use" by the "Bayview-Wellington Centre Secondary Plan" (OPA 6). The subject site plan application is in keeping with the objectives and policies of the Bayview-Wellington Centre Secondary Plan (OPA 6). Zoning By-law Amendment The lands are zoned 'Residential. Commercial Holding (H)C7-1 Exception Zone" (see Figure 1). A maximum of 150 apartment dwellings units in a maximum of two buildings being no more than 7 storeys in height is permitted. The zoning also permits retail uses, business and professional offices on the first storey. The zoning includes parking provisions which provides for a minimum of 90% of the total parking shall be below grade. In order to remove the Holding Prefix a Site Plan Agreement must be executed between the owner and the Town. Committee of Adjustment The applicant has applied to the Committee of Adjustment and scheduled to be heard at the October 14`h, 2010 Meeting. The following minor variances from the provisions of the "Residential Commercial Holding (H) C7-1 Exception Zone" by-law are required in order to facilitate the proposed development. The "Residential Commercial Holding (H)C7-1 Exception Zone" does not permit apartment dwellings on the first storey; therefore the applicant has applied to allow apartment dwelling units on the first storey. The by-law requires a maximum interior side yard setback of 3.0 metres; whereas the applicant has applied to permit a maximum interior side yard setback of 0.0 metres. The by-law requires a minimum exterior side yard setback of 3.0 metres and the applicant has applied to permit a 0.0 metre setback form the exterior lot line. The by-law requires a minimum rear yard setback of 3.0 metres, and the applicant proposes a minimum 0.0 metre setback from the rear yard lot line. Planning staff is satisfied that the proposed minor variances from the provisions of the by- law are minor and appropriate in the context of the overall development and can proceed to the Committee of Adjustment. Prior to entering into the site plan agreement, the necessary variances must be approved by the Committee of Adjustment. -53- General Committee Agenda September 21, 2010 Item 8 - 3 September 21, 2010 - 3 - Report No. PL10-061 Site Design The applicant, Ridgewood Developments II Inc. has submitted an application to the Town for site plan approval to permit the construction of a 6 storey residential building having 145 units. (see Figure 2). Details of the proposal are as follows: ■ Building Tenure: Condominium (the applicant has notyet submitted an application) ■ Building Height: 6-storeys22.25 m (73 ft.), ■ GFA: 14,728 m2 (158,540 sq. ft) ■ Units:145 ■ Parking spaces proposed: 232 ■ Surface parking spaces: 23 ■ Underground parking spaces (one floor):209 ■ Resident:184 • Visitor:43 ■ Designated Disabled Spaces: 5 ■ Amenity Indoor: 775 m2 (8350 sq. ft.) ■ Amenity Outdoor: 2877 m2 (30,966 sq A.) A six storey building is proposed to be located on the corner of John West Way and Civic Square Gate. All parking for the residents has been provided underground. The access ramp to the underground parking is set back from Civic Square Gate entrance approximately 54 metres (177 ft.). The visitor parking is located at grade (21 spaces) and below grade (22 spaces) including 5 designated disabled parking spaces. The development includes a passenger pick-up/drop off area located within the site. The amenity space, including a pool, gazebo has been sited within the site providing a private area for residents. Traffic and Access The applicant has submitted a Traffic Impact Study prepared by BA Group Transportation Consultants and has been approved by the Town's Traffic / Transportation Analyst. The primary vehicular access to the site is provided via a single all movement driveway on Civic Square Gate (north). Site traffic will be accommodated at the John West Way / Civic Square Gate (North) intersection. The proposed development can be well accommodated on the existing road network without undue impacts and therefore no mitigation measures are required or recommended. Access to the underground parking garage will be provided via an internal driveway. The main ramp of the parking garage includes a two- way vehicle movement at the. top and bottom of the ramp. -54- General Committee Agenda September 21, 2010 Item 8 - 4 September 21, 2010 - 4 - Report No. PL10-061 Building Elevations The subject lands are subject to the "Wellington Lanes North Urban Design Guidelines" which guides in the review of,design, massing and landscaping for development in this neighbourhood. The Town has retained Watchorn Architects Inc. to peer review the application and they have advised the proposed building complies with the design elements outlined in the Urban Design Guidelines with respect to location, massing and detailing. The design draws on many of the details used in the adjacent Ridgewood I building including the style, materials and colours. The building design is well suited to the neighbourhood's existing built -form. In addressing the intersection, the building has a strong relationship with Civic Square. The building is tiered at both ends to soften the Impact at its edges and will provide for a more appropriate relationship with any future grade related structures developed on the adjacent parcel along the northern extent of the site. Landscaping and Pedestrian Walkways As illustrated on Figure 3, landscaping is proposed throughout the development and along the John West Way and Civic Square Gate frontages. The first storey units facing John West Way and Civic Square Gate include landscaping in the front yards and a 1.2 metre (3.9 ft.) ornamental metal fence. All units on the first storey contain walkways connecting their units to the Town's sidewalk. An encroachment agreement is required to permit the walkway connections. The outdoor amenity space includes a pool, pool accessory building and gazebo which provide a private space for residents. These areas are well landscaped and include pedestrian walkways linking the entire development including the visitor and handicap parking areas to the building. The walkways are a barrier free design and approved by the Accessibility Advisory Committee. As per the Committee's request, the applicant has provided additional disabled parking spaces in the underground garage located near the elevator. The Committee has requested a ramp or lift into the pool. The applicant has committed to investigating this at the building permit stage. Waste and Recycling Collection and Snow Removal A private maintenance company will be responsible for garbage collection and snow removal. Garbage will be stored internal to the building. Department and Resident Comments The subject applications were circulated to internal and external departments and the Town's Architectural peer review consultants. Town departments have no objections to the proposed development and are finalizing minor technical details with the applicant. -55- General Committee Agenda September 21, 2010 Item 8-5 September 21, 2010 - 5 - Report No. PL10-061 Staff received a letter from a resident expressing concern with the proposed development. The concerns included: an increase in traffic onto John West Way resulting in safety concerns for'children and families in the area; the appropriateness and compatibility of locating the condominium building in this area and suggested that the development be re- located on the outskirts of the Town; and that she did not think that an apartment building was envisioned for this area. In response to the resident concerns, staff have reviewed and approved a Traffic Impact Study. The study concluded that the proposed development can be well accommodated on the existing road network. With respect to the Town's vision for this area, this area is within the "Bayview-Wellington Centre Secondary Plan" (OPA 6). In 1994 the subject lands were designated "High Density -Mixed Use and zoned "Residential Commercial Holding (H)C7A Exception Zone" which permits a maximum of 150 apartment dwelling units in a maximum of two buildings with a maximum of 7 storeys on the subject lands. Therefore, the proposed development is in keeping with the Town's Official Plan. FINANCIAL IMPLICATIONS Fees and securities will be payable upon execution of the site plan agreement. Development charges will be payable on the issuance of building permit. SERVICING ALLOCATION The 145 units will be allocated from the servicing capacity assigned by the Region for the years 2011-2012. PROVINCIAL POLICY STATEMENT The subject applicaiton is consistent with the policies of the Provincial Policy Statement. ALTERNATIVE(S) TO THE RECOMMENDATION Council has the following options regarding the subject site plan application: Direct staff to report back to Council addressing any issues that may be raised at the General Committee Meeting. CONCLUSIONS The Planning and Development Services Department have reviewed the subject site plan application in accordance with the Official Plan and Zoning By-law and in context of surrounding land uses. The Planning Department is satisfied with the proposed residential apartment building and can support the approval of site plan application 1311-02-10, subject to the Owner obtaining approval of the necessary variances from the Committee of Adjustment. -56. General Committee Agenda September 21, 2010 Item 8 - 6 September 21, 2010 - 6 - Report No. PI-10461 ATTACHMENTS Figure 1 - Location and Zoning Plan Figure 2 - Proposed Site Plan Figures 3 - Proposed Landscape Plan Figure 4 and 5 - Proposed Elevation Plans PRE -SUBMISSION REVIEW Executive Leadership Team — September 8, 2010 Prepared by. Cristina Celebre, Planner - Extension 4343 zz; Marc am nno, M.C.I.P., R.P.P. Director of Planning and Development Services Neil Garbe Chief Administrative Officer -57- General Committee Agenda aS@lib....-1..... 7A nn4 n i I I acu�wc• �. � � rar � ar 1*em to - 7 R6-1 T �- y O0 'Rd a RA3-6 O-31 ch"�alsks 1-22 Civic Square Ctt_ C8 O-9 ivic Square C7-2 O Park Civic-Square—Gt Municipal Dr R6-30 1-7 Aurora Town Hall Z� O C8 (4366-02.D) R6-27 6m. 1-7 �Or z R3-8 O-9 0 C8-1 � coR6-1 b C4-5 C6 4tS O-9 WEL-LINGTOKSTREET-EAST LOCATION & ZONING PLAN APPLICANT: RIDGMOOD DEVELOPMENTS 11 INC N i�+c SUBJECT LANDS °� Aur�oxw FILE: D71.02-10 Metres A FIGURE 7 Created by the Town ofAurore Planning naparhnent, September2nd, 2010. Modified on Sept. 14th, 2010. ease data provided by York Region & the Town of Aurora. -58- General Committee Agenda -59- Item 8 - 8