Agenda - General Committee - 20080318z-:
GENERAL co
AGENDA
N0.08-14
ITFEE
TUESDAY, MARCH 18, 2008
7:00 P.M.
COUNCIL CNAMBERS
TOWN HALL
PUBLIC RELEASE
12/03/08
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 08-14
Tuesday, March 18, 2008
7:00 p.m.
Council Chambers
Councillor Buck in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
Il APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-06 pg. 1
January 29, 2008
(deferred from February 19, 2008 General Committee)
General Committee Meeting Minutes, 08-07 pg. 7
February 5, 2008
(deferred from February 19, 2008 General Committee)
Special General Committee Meeting Minutes, 08-10 pg. 17
February 25, 2008
RECOMMENDED:
THAT the Special General Committee Meeting minutes 08-06 and 08-10,
and the General Committee Meeting minutes 08-07 be adopted.
General Committee Meeting No. 08-14 Page 2 of 12
Tuesday, March 18, 2008
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
(a)
Mr. Jim Zacher
pg. 19
Re: DOVE 2008 (Determined
to Oppose Violence Everywhere)
(b)
Mr. Martin Maier
pg. 25
Re: Item 4 - PL08-025 —
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
(c)
Ms Laurel Cook
pg. 26
Re: Item 4 - PL08-025 —
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
(d)
Mr. Dennis Reed
pg. 27
Re: Item 4 - PL08-025 —
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
(e)
Mr. & Mrs. Gatt
pg. 28
Re: Item 4 - PL08-025 —
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
(f) Mr. Joseph and Mr. Kyle Gatt
Re: Item 4 PL08-025 — Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
(g) Mr. John Connolley
Re: Item 4 - PL08-025 —
(h) Mr. Klaus Wehrenberg
Re: Item 4 - PL08-025 —
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
pg. 29
pg. 30
pg. 31
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 3 of 11
(i) Ms Bernice Morrison
Re: Item 4 - PL08-025 —
Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
pg. 32
M CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
Personal Matter
RECOMMENDED:
THAT General Committee resolve into a Closed Session to a personal
matter about an identifiable individual.
XI ADJOURNMENT
General Committee Meeting No. 08-14 Page 4 of 11
Tuesday, March 18, 2008
AGENDA ITEMS
1. ART08-02 — Arts & Culture Advisory Committee Meeting Minutes pg. 33
February 28, 2008
RECOMMENDED:
THAT the Arts & Culture Advisory Committee Meeting minutes from the
February 28, 2008 meeting be received and the recommendations
contained therein be adopted.
2. GA08-03 — Graffiti Abatement Ad Hoc Committee Meeting Minutes pg. 41
February 28, 2008
RECOMMENDED:
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from
the February 28, 2008 meeting be received and the recommendations
contained therein be adopted.
3. Joint Council Committee Meeting Minutes — Central York Fire pg. 47
Services — February 19, 2008
RECOMMENDED:
THAT Council receive the Joint Council Committee Meeting Minutes
— Central York Fire Services of February 19, 2008; and
THAT item 4 — Central York Fire Services Report 2008-03 — Open Air
Burning be deferred to the March 25, 2008 Council meeting.
4. PL08-025 — Zoning By-law Amendment pg. 56
Infill Housing By-law
File D14-08-07
RECOMMENDED:
THAT Council enact By-laws 4980-07.D and 5002-08.D to incorporate
specific development standards for infill housing.
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 5 of 11
5. FSO8-005 — Former Hydro Building, 215 Industrial Parkway pg. 83
RECOMMENDED:
THAT a Space Planner be retained to review the space needs of the
Public Works Operations and Parks Operations and report to Council by
the end of June; and
THAT the funds for the fees of the Space Planner be taken 50% from the
Parks Development and Facilities Development Charges Reserve Fund
and 50% from the Public Works Administration Development Charges
Reserve Fund; and
THAT the tender for the construction of a salt dome be delayed until the
completion of the Space Needs Study; and
THAT the former hydro property at 215 Industrial Parkway be retained
until the Space Planner has completed their work.
6. FS08-014 — Amendment to 2008 Fees and Charges By-law pg. 94
RECOMMENDED:
THAT Schedule B to By-law 4988-08.F, being a by-law to establish fees
and charges for 2008, be amended to reflect changes to fees for the
Building Administration Department as contained in report FSO8-004; and
THAT the appropriate amending by-law be prepared.
7. PW08-008 — Award of Tender PW2008-21 — Structural Watermain pg. 97
Relining on Various Streets in the Town of Aurora
RECOMMENDED:
THAT Parts A, B, C, D, and E of Tender PW2008-21 - Structural
Watermain Relining on Various Streets in the Town of Aurora, be awarded
to Fer-Pal Construction Ltd. at its tendered price of $1,713,555; and
THAT the variance in overall costs for Parts A, B, C, D, and E of Tender
PW2008-21 of $4,555 be funded from the Sewer/Water Reserve; and
THAT Part F (Allaura Boulevard) of Tender PW2008-21 - Structural
Watermain Relining on Various Streets in the Town of Aurora, be awarded
to Fer-Pal Construction Ltd. at its tendered price of $390,250, but that the
approval not be effective until and unless the Town's application for
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 6 of 11
funding for this project under the Municipal Infrastructure Investment
Initiative Grant program is successful; and
THAT the variance in overall costs for Part F of Tender PW2008-21 of
$59,912.30 be funded from 2008 Capital Project No. 43030; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Fer-Pal Construction
Ltd. for the Structural Relining of Watermains on Various Streets in the
Town of Aurora.
8. PW08-009 — Award of Tender PW2008-01 — Reconstruction of pg. 107
Englehard Drive from Edward Street to Furbacher
Lane and Allaura Boulevard
RECOMMENDED:
THAT Part A (Engelhard Drive) of Tender PW2008-01 - Reconstruction of
Engelhard Drive from Edward Street to Furbacher Lane and Allaura
Boulevard be awarded to Four Season Site Development Ltd. at its
tendered price of $1,297,289.35, excluding GST; and
THAT Part B (Allaura Boulevard) of Tender PW2008-01 - Reconstruction
of Engelhard Drive from Edward Street to Furbacher Lane and Allaura
Boulevard be recommended for award to Four Season Site Development
Ltd. at its tendered price of $879,837.30, but that the approval not be
effective until and unless the Town's application for funding for this project
under the Municipal Infrastructure Investment Initiative Grant program is
successful; and
THAT the variances in the storm sewer costs for the Engelhard Drive
portion of the project of $18,942.16 be funded from the Storm Sewer
Reserve; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Four Season Site
Development Ltd. for the reconstruction of Engelhard Drive from Edward
Street to Furbacher Lane and Allaura Boulevard.
9. PW08-010 — Award of Tender PW2008-19 — Earl Stewart Drive and pg. 124
Isaacson Crescent Sidewalk Construction
RECOMMENDED:
THAT Tender PW2008-19 - Earl Stewart Drive and Isaacson Crescent
Sidewalk Construction be awarded to Dev-Con Inc. at its tendered price of
$54,900, excluding GST; and
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 7 of 11
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Dev-Con Inc. for the
construction of sidewalks on Earl Stewart Drive and Isaacson Crescent;
and
THAT Council approve the expenditure of funds that have been set aside
for this work in the Beavertop Reserve on this project to a maximum
amount of $63,390,
10. PW08-012 — Waste Management Update pg. 131 .
RECOMMENDED:
THAT Council receive this report for information as an update to the waste
management program; and
THAT Council direct staff to review options to allow waste pickup beyond
the current limits, including investigating the merits of implementing a "Bag
Tag" system.
11. PW08-013 — Traffic Safety Advisory Committee — Amendment to pg. 137
the Terms of Reference
RECOMMENDED:
THAT Council receive report PW08-013; and
THAT the changes be adopted to the Traffic Safety Advisory Committee
Terms of Reference to accommodate the Regional Road Watch Program.
12. PL08-015 — Draft Plan of Condominium Application pg. 142
1671923 Ontario Limited
235 Industrial Parkway South
Lot 61 of Plan 10328
File D07-01-07
RECOMMENDED:
THAT the proposed Draft Plan of Standard Condominium D07-01-07A
prepared by C.E. Dotterill Limited Job Number, 06-051 B, dated August 27,
2007 be approved by the Town of Aurora, subject to Conditions of
Approval attached to the report as Appendix "A" being fulfilled prior to final
approval
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 8 of 11
11 PL08-017 — Zoning By-law Amendment Application
Imperial Oil Ltd.
1472 Wellington Street East
Part of Lot 21, Concession 2
File D14-02-08
RECOMMENDED:
pg. 151
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-02-08 scheduled for a Public Planning
Meeting to be held on April 23, 2008.
14. PL08-020 — Planning Applications Status List pg. 156
RECOMMENDED:
THAT the Planning Applications Status List be received as information.
15. CS08-014 — Council Pending List pg. 179
RECOMMENDED:
THAT report CS08-014 be received for information purposes.
16. CSO8-011 — Notice Provision Policy pg. 212
RECOMMENDED:
THAT the Notice Provision Policy report CS08-011 be received; and
THAT the proposed policy included with this report as Appendix #1 be
approved.
17. CS08-012 — Newspaper Distribution Boxes & Waste Containers pg. 219
THAT staff report CS08-012 be received; and
THAT the Town place a notice in the Notice Board and advise all
newspaper distribution box companies of the proposal to enact a by-law to
regulate and permit newspaper boxes in the Town of Aurora; and
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 9 of 11
THAT the Town enter into discussions with Creative Outdoor Advertising
for the provision of Blvd Waste Containers and Newspaper Distribution
Boxes Corals; and
THAT a further staff report be submitted to Council once all of the details
with the distribution companies and Creative Outdoor Advertising have
been addressed.
18. CS08-013 - Approval of Recommendations and Adoption of pg. 243
Minutes
RECOMMENDED:
THAT report CS08-013 be received for information purposes; and
THAT the current process be reaffirmed.
19. LS08-013 — Request for Pre -Budget Approval for Arboretum pg. 249
Planting of Flora Aurora
RECOMMENDED:
THAT Council grant pre -budget approval for proposed arboretum planting
in the amount of $50,000; and
THAT staff be authorized to proceed to tendering for the works.
20. Memorandum from the Chief Administrative Officer pg. 252
Re: Review of Aurora Hosting a Power Generation Plant and
A Transforming Station
RECOMMENDED:
THAT the memorandum from the Chief Administrative Officer regarding
review of Aurora hosting a power generation plant and a transforming
station, be received for information.
21. Memorandum from the Director of Public Works pg. 254
Re: Road Condition on Henderson Drive
RECOMMENDED:
THAT the memorandum from the Director of Public Works regarding the
road condition on Henderson Drive be received for information.
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 10 of 11
22. Memorandum from the Director of Corporate Services
Re: Future Meeting Dates
I[__ 01111_►9_9
THAT Council approve the following meeting dates:
➢ Monday, March 24, 2008 — Special General Committee
- Workshop to discuss Aurora Heritage Centre
➢ Monday, March 31, 2008 — Special General Committee
- Budget
pg.256
23. Motion Tabled by Councillor Granger pg. 258
Re: Snow Windrow Removal
RECOMMENDED:
THAT Council provide direction on this matter.
24. Correspondence from the Ministry of Community Safety and pg. 273
Correctional Services
(Tabled by Mayor Morris)
RECOMMENDED:
THAT the correspondence from the Ministry of Community Safety and
Correctional Services be received for information.
25. Correspondence from Quebec City pg. 275
Re: Commemorative Bells Across Canada for the 400th
Anniversary of Quebec City
(Tabled by Mayor Morris)
RECOMMENDED:
THAT the correspondence from Quebec City regarding commemorative
bells across Canada for the 400th Anniversary of Quebec City, be received
by for information.
General Committee Meeting No. 08-14
Tuesday, March 18, 2008
Page 11 of 11
26. Correspondence from the Minister of Municipal Affairs and pg. 277
Housing
Re: Designation of a Portion of Provincial Surplus to Municipalities
For Infrastructure Needs
(Tabled by Councillor Marsh)
RECOMMENDED:
THAT the correspondence from the Minister of Municipal Affairs and
Housing regarding the designation of a portion of provincial surplus to
municipalities for infrastructure needs, be received for information.
GENERAL COMMITTEE - MARCH 18, 2008
EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-09
HELD ON TUESDAY, FEBRUARY 19, 2008 & ADOPTED AT
COUNCIL ON TUESDAY, FEBRUARY 26, 2008
III ADOPTION OF PREVIOUS MINUTES
3. Special General Committee Meeting Minutes 08-06, January 29, 2008
4. General Committee Meeting Minutes 08.07, February 5, 2008
General Committee recommends;
THAT the Special General Committee Meeting minutes 08-06 of January 29,
2008 and the General Committee Meeting minutes 08-07 of February 5,, 2008 be
referred to staff to review the process of ratifying General Committee meeting
minutes and determine how they are to be presented to Council.
CARRIED
-1-
GENERAL COMMITTEE - MARCH 18, 2008
r�
AuRoRA
TOWN OFAURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-06
Council Chambers
Aurora Town Hall
Tuesday, January 29, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (arrived at
7:15), Collins-Mrakas, Gaertner, Granger, Marsh,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHERATTENDEES Chief Administrative Offloer, Director of Corporate
Serviceslrown Clerk, Financial Analyst/Budget
Supervisor, Director of Financial Services/Treasurer
and Council/Committee Secretary.
Mayor Morris called the meeting. to order at 7:08 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
. Interest Act. ,
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the Procedural By-law be waived to permit an additional item to be
considered at a Special General Committee meeting.
CARRIED
General Committee recommends.,
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved: -
➢ Closed session Meeting to discuss a labour relations item regarding
Family Day.
CARRIED
.2.
GENERAL COMMITTEE - MARCH 18, 2008
Special General Committee Report No, 08-06
Tuesday, January 29, 2008
III DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: 2008 Budget Overview
The Director of Financial Servlces/Treasurer provided a summary of
suggested revisions to the Capital Budget for 2008 to bring the levy to an
Increase of 3.5 % as requested by Council. The Director provided an
outline of the now projected levy increase for the following years up to
2014 and reviewed technical revisions to the budget. -
General Committee recommends:
THAT the presentation from the Director of Financial Services/Treasurer
be received for information.
CARRIED
IV. - CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION
2. Staffs Proposed Changes to Achieve Council's Directive
General Committee recommends:
THAT Council approve the gapping philosophy for any new hires in 2008.
CARRIED
General Committee recommends.
THAT Council not participate In the Smart Commute Initiative for 2008,
reducing the 2008 Budget by $30,000; and
THAT the actual documentation pertaining to Smart Commute be placed
on a future agenda so that Council may properly, debate and discuss the
merits of the program.
CARRIED
General Committee recommends:
THAT Council decrease the rate of weaning off of dependence on the
Hydro Funds from $220,000 per year down to $100,000 for 2008.
CARRIED
General Committee recommends:
THAT the proposed advertising step-up initiative not be approved for
2008, reducing the 2008 Budget by $37,000.
CARRIED
General Committee recommends:
THAT the proposed new position of Environmental Engineer requested by
the Public Works Department, not be approved within the 2008 Budget.
CARRIED
-3.
GENERAL COMMITTEE - MARCH 189 2008
Special General Committee Report No. 08.06
Tuesday, January 29, 2008
General Committee recommends;
THAT the amount of $25,000 remain within the 2008 budget for a seniors
tax grant program; and
THAT staff be requested to research and report back with options for a
program that could feasibly be implemented. in 2008 without exceeding the
$25,000 budgeted amount. _
CARRIED
General Committee recommends:
THAT the budgeted amounts of $7,731 for Student assistance.at the.
Farmers' Market and estimated revenue of $3,200 be removed from the
2008 budget; and
THAT previously approved amount of $3,000, for:supplies and expenses
related to the Farmers' Market, remain In the 2008 budget.
CARRIED
General Committee recommends:
THAT the proposed staff requirements for the Aurora Heritage Centre be
referred back to staff to bring report to the next budget meeting with an
estimated amount for the staffing of the Aurora Heritage Centre to be
considered with the 2008 Budget.
CARRIED
General Committee recommends:
THAT the Council approve an increase in the tax levy by a dollar amount
of $460,000 whichis equivalent to 2%; and
THAT these funds be specifically earmarked to begin to address the
capital funding shortfall as recommended by the Treasurer; and
THAT the amount be placed into the municipal capital reserve; and
THAT .this philosophy be carried forward to future years for Council
consideration.'
Review of the Council and Committees Operating Budget
(blue pages 3-18 inclusive in the budget binder)
Expanded Council Administration and Council Program budget sheets with
account descriptions ((yellow pages attached)
(deferred from the January 24, 2008 Special General Committee meeting)
General Committee recommends;
THAT the 2008 Council and Committees Operating Budget be received.
CARRIED
-4.
GENERAL COMMITTEE - MARCH 189 2008
Special General Committee Report No. 08.06
Tuesday, January 29, 2008
5. - Clarification for Marketing/Communications Additional Staff
(deferred from the January 24, 2008 Special General Committee meeting)
General Committee recommends:
THAT the Marketing and Communications Staff compliment remain at the
same level as 2007.
CARRIED
General Committee recommends:
THAT consideration of a Communication Specialist contract position for
the Mayors Office be referred to staff to report back with an estimate of
what level of support would be required and an estimated cost.
CARRIED
At 10:05 p.m. Mayor Morris relinquished the chair to Deputy Mayor McRoberts and left
the meeting. _
At 10:10 p.m. Mayor Morris returned and resumed the chair.
3. Justification of Budget Requests
Re: Aurora Historical Society— Use of Grant Funds
(Requested at January 21, 2008 Special General Committee meeting)
(deferred from the January 24, 2008 Special General Committee
meeting)
General Committee recommends:
THAT the justification of budget requests regarding Aurora Historical
Society use of grant funds be received for information.
CARRIED
4. Additional Information Requested by Mayor Morris January 22, 2008
(deferred from the January 24, 2008 Special General Committee meeting) ,
a) Economic Development Advisory Committee and
Aurora Heritage Advisory Committee
b) Environmental Advisory Committee
c) Anti -Littering Initiative
General Committee recommends:
THAT the additional information requested by Mayor Morris on January
22, 2008, be received for information.
CARRIED
6. Establishing the next Budget Meeting Dates
(Council Meeting Calendar for February and March attached for reference)
General Committee recommends:
THAT the request to establish the next budget meeting dates be received
for information.
CARRIED
-5-
GENERAL COMMITTEE - MARCH 18, 2008
. Special General Committee Report No. 08-06
Tuesday, January 29, 2008-
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m. in order to address the
remaining items an the agenda.
CARRIED
General Committee recommends: .
THAT the departmental savings measures presented by the Director of
Financial Services/Treasurer be approved, reducing the 2008 Budget by
$64,950.
CARRIED
General Committee recommends:
THAT Council endorse the Treasurers recommendations concerning the
accounting for the supplementary revenues.
CARRIED
V CLOSED. SESSION -ADDED ITEM
Labour Relations, Matter
General Committee recommends;
THAT the Committee convene into a closed session to consider a labour
relations matter pertaining to Family Day.
CARRIED.
W ADJOURNMENT . -
General Committee recommends:
THAT the meeting be adjourned at 10:30 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-06 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY
12_2008 WITH THE EXCEPTION OF ITEM 2 - RECOMMENDATION REGARDING
"2% INCREASE IN THE TAX LEVY" AND ITEM 2 - RECOMMENDATION REGARDING,
"SMART COMMUTE", WHICH WERE BOTH DEFERRED TO A FUTURE SPECIAL
GENERAL COMMITTEE -BUDGET MEETING.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-6.
GENERAL COMMITTEE - MARCH 18, 2008
EXTRACT FROM GENERAL COMMITTEE MEETING NO. 08-09
HELD ON TUESDAY, FEBRUARY 19, 2008 & ADOPTED AT
COUNCIL ON TUESDAY, FEBRUARY 26, 2008
III ADOPTION OF PREVIOUS MINUTES
3. Special General Committee Meeting Minutes 08-06, January 29, 2008
4. General Committee Meeting Minutes 08-07, February 5, 2008
Genera/ Committee recommends:
THAT the Special General Committee Meeting minutes 08-06 of January 29,
2008 and the General Committee Meeting minutes 08-07 of February 5, 2008 be
referred to staff to review the process of ratifying General Committee meeting
minutes and determine how they are to be presented to Council.
CARRIED
-7.
GENERAL COMMITTEE - MARCH 18, 2008
Aup,oRA.
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 08-07
Council Chambers
Aurora Town Hall
Tuesday, February 5, 2008
ATTENDANCE.
COMMITTEE MEMBERS Councillor Marsh in the Chair; Mayor Morris,
Councillors Buck, Collins-Mrakes, Gaertner, Granger,
MacEachern, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief. Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Acting Director of Planning, Director
of Financial Sorvices/Treasurer and Council/
Committee Secretary.
Councillor Marsh called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST - —
There were no declarations of pecuniary Interest under the Municipal Conflict of
Interest Act.
It APPROVAL OFA43ENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved:
➢ Additional Material - Item 13 - Key Performance Indicators
"A - Key Performance Indicator Update - By Department
"B" - Business Plan Update Action Steps - By Department
(at/ departments excluding the Aurora Public Library)
➢ NEW ITEM 18—Memorandum from the Manager of Engineering
Re: Anti -Whistling — Update Related to York Region
CARRIED
GENERAL COMMITTEE - MARCH 18, 2008
General Committee Report No. 08.07
Tuesday, February 5, 2008
RI ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-01, January 7, 2008
Special General Committee Meeting Minutes, 08-02, January 8, 2008
General Committee Meeting Minutes, 08.03, January 15, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08.01, January 7,
2008, 08-02, January 8, 2008 and the General Committee Meeting
minutes 08-03 be adopted.
CARRIED
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 5, 6, 7, 8, 9, to, 11, 12, 13, 14, 15, 16 and 18 were identified for
discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
THAT the following recommendations respecting the matters listed as
'Items not Requiring Separate Discussion".be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
1. AAC08.01 —Accessibility Advisory Committee Meeting Minutes
January 9, 2008
THAT the Accessibility Advisory Committee Meeting minutes from the
January 9, 2008 meeting be received and the recommendations contained
therein be adopted.
2. EAC08-01 — Environmental Advisory Committee Meeting Minutes
January 10, 2008
General Committee recommends:
THAT the Environmental Advisory Committee Meeting minutes from the
January 10, 2008 meeting be received and the recommendations
contained therein be adopted.
3. EDACOO.01 — Economic Development Advisory Committee Meeting
Minutes -January 10, 2008 .
THAT the Economic Development Advisory Committee Meeting minutes
from the January 10, 2008 meeting be received and the recommendations
contained therein be adopted.
4. GACOS-01 — Graffiti Abatement Ad Hoc Committee Meeting Minutes
January 17, 2008
THAT the Graffiti Abatement Ad Floc Committee Meeting minutes from the
January 17, 2008 meeting be received and the recommendations
contained therein be adopted. -
WE
GENERAL COMMITTEE - MARCH 18, 2008
General Committee Report No. 08-07
Tuesday, February 5, 2008
17. FS08-006 —Council and Local Board Members Remuneration
and Expenses for 2007
THAT report FS08-006, Council and Local Board Members Remuneration
and Expenses for 2007 be received.
CARRIED
VI DELEGATIONS
a) Mr. Lloyd Russell, Director of Finance, Region of York
Re: Municipal Pooling
Mr. Lloyd Russell, Director of Finance, Region of York provided a presentation _
outlining howtheRegion of York is addressing the savings and budget impacts
resulting from the Greater Toronto Area (GTA) Pooling initiative.
General Committee recommends:
THAT the comments of the delegate be received
CARRIED ..
Vll PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 7 be brought forward for consideration at this time.
CARRIED
7. PLOB-007 -Application for Site Plan Approval
2003839 Ontario Inc.
14729 Yonge Street, Lot 5, Plan 10328
File DII-14-07
General Committee recommends:
THAT report PL08-007 be received as information; and
THAT, subject to the resolution of all outstanding Issues and the
submission of all fees and securities, Council authorize the Acting Director
of Planning and Development Services to execute a Site Plan Agreement
between the Owner and the Town of Aurora to permit the construction of a
new 1637.4m2 (17625.4 ft2) Shoppers Drug Mart building on the subject
lands.
CARRIED
-10-
GENERAL COMMITTEE - MARCH 18, 2008
General Committee Report No. 08-07
Tuesday, February 5, 2008
5. LSACOB-01 — Leisure Services Advisory Committee Meeting Minutes
January 17, 2008
(10) Trails Sub -Committee Minutes —November 1%2007
General Committee recommends:
3. Crossing of Arterial and Collector Roads
THAT this item be referred to staff for a report on the financial
implications of the proposal.
CARRIED
5. Westhill Development
General Committee recommends:
THAT should this application be approved, the Trails Sub -
Committee recommends that an east -west trails corridor should be
routed through this development, .which corridor would also utilize
the planned underpass under Leslie Street, as outlined in
Recommendation 3 above, namely that major trails corridors cross
arterial roads with grade separations; and
THAT, where possible, a map be appended to highlight relevant
-
locations.
CARRIED
2. Town Owned Leslie Street Farm
General Committee recommends:
THAT the Trails- Sub-Commuce meet with Council in Closed
Session to present the preferred troll routing through these lands
as a condition of sale of the lands; and
THAT trail corridors be made available, either through sales
contract conditions, or through setting aside those corridors prior to
selling the lands, namely: .
a) A 12 metre corridor all along the east boundary;
b) A 12 metre corridor all along the south boundary;
c) A 6 meter corridor all along the west boundary of the
Richardson property, on the west side of the town owned lands,
the intent being to ask for another 6 meters on the Richardson
lands at development time of these lands.
CARRIED
General Committee recommends:
THAT the balance of the Trails Sub -Committee Minutes of November 16,
2007 be received for information and the following recommendations be
adopted:
1. Polsinelli & Slfton Lands at the north east corner of Vandod &
Bavview Avenue
THAT a six meter (6M) strip of land along the entire north edge of -
the Sifton land be set aside for a trails corridor, at the draft plan
stage of any development, such land to be set aside in the form of
an easement for the future major east west corridor; and
- 11 -
GENERAL COMMITTEE - MARCH 18, 2008
General Committee Report No. 08.07
Tuesday, February 5, 2008
THAT due to the availability of the hydro corridor as connector
lands, there is no need to obtain any more concessions for trail
lands from the Polsinelli Development, promised on the assumption
that the hydro corridor lands would be available as trail corridor
lands it needed.
4. Trail Connection with Parks
THAT all existing and future parks beconnected to the trailgrid,
wherever possible.
CARRIED
(16) Canada Day Festivities (including 2008 Dance in the Park)
General Committee recommends:
THAT the presentation by the Special Events Coordinator entitled "2008
Canada Day Festivities" (including the Dance In the Park event) be
received; and
THAT "Celebrate Aurora" take place as an open dance on the evening of
July 1, 2008 at Lambert Willson Park; and
THAT "Dance In the Park" take place as a ticketed event on the evening of
June 30, 2008 at the Town Park, and
THAT staff provide a report to the February 21, 2008 LSAC meeting
outlining the pros and cons including all related costs and the logistics.of
adding an extra event; and further
THAT staff provide a report that reflects the implications of moving
the "Dance in the Park" from Lambert Willson Park on July 18r to the
Town Park on June 30.
.CARRIED
General Committee recommends:
THAT the balance of the Leisure Services Advisory Committee Meeting
minutes from the January 17, 2008 meeting be received and the
recommendations contained therein be adopted.
CARRIED
6. Earth Hour Resolution
(Tabled by Mayor Morris)
General Committee recommends:
WHEREAS climate change is the biggest environmental threat to our
planet and the number one concern for Canadians; and -
WHEREAS at exactly 8:00 p.m. on March 29, 2008, major cities around
the world will turn off their lights for one hour to raise awareness about
climate change and to symbolize that, working together, the people of the
word can make a difference in the fight against global.warming; and
-12-
GENERAL COMMITTEE - MARCH 18, 2008
General Committee Report No. 08-07
Tuesday, February 5, 2008
WHEREAS the event, called "Earth Hour", a World Wildlife Fund (WWF)
initiative that was officially announced in December 2007 at the United
Nations Conference on Climate Change, has grown from a single.event in
Sydney, Australia to a global phenomenon that will occur across six
continents and in as many as 20 titles in 2008; and
WHEREAS last year, almost 2.3 million Sydney residents participated in
Earth Hour — including more than 2,100 businesses — resulting in a 10 per
cent reduction on the .electrical grid, saving 25,000 tonnes of carbon
dioxide — the equivalent of taking about 50,000 cars off theroadfor one
hour; and
WHEREAS some of the major cities around the world committed to joining
Sydney in 2008 Include Manila, Copenhagen, Tel Aviv, and Toronto; and
WHEREAS Markham, Mississauga, Brampton and Newmarket may soon
be joining the worldwide effort; and
WHEREAS participating. In this historic event sends a powerful message
to. every citizen and business around the world that It's possible to. take
action on climate change and that switching off our lights is just one
simple action we can take to help make a difference; and
WHEREAS the goal is to educate the community on the threat of climate
change and what each Individual and business can do to make -a
difference every .day; and to get as many individuals, households, and
businesses as possible to turn .off their lights as a symbolic statement that
now is the time to take action on climate change; and
WHEREAS participating in this historic event sends a powerful message
to every. citizen and business that The Town of Aurora cares about our
planet and Is willing, to take a leadership position against climate change
and global warming;
THEREFORE BE IT RESOLVED
1. THAT at 8:00 p.m. on March 29, 2008, the Town of Aurora will join
other cities around the world in literally "turning out the lights" by shutting
off all non -essential lighting in all of its facilities, where feasible, and
without jeopardizing safety, for one full hour, and
2. THAT, to be formally recognized around the world as an Earth Hour
participant, the appropriate staff register at wwf.calEarth Hour, the official
webslte for this initiative; and
3. THAT the Town of Aurora's participation in Earth Hour be widely
promoted and publicized In order to raise awareness about this important
issue and in order to encourage every individual, household and business
in Town of Aurora, and beyond, tojoin in by turning off their lights for one
hour at 8:00p.m. on March 29, 2008. -
CARRIED
ADM08-001 — Regional Municipality of York Lease Agreement forEMS
Services 220 Edward Street (Aurora Fire Hall)
General Committee recommends:
THAT this item be referred to the CAO for further clarification on whether
the property falls within the Joint Council Committee agreement.
CARRIED
-13-
GENERAL COMMITTEE - MARCH 183 2008
General Committee Report No. 08.07
Tuesday, February 5, 2008
9. PWO8-005 - Award of Tender No. PW2007425 - Water Service Box Vacuum
Repair and Cathodic ProtOctlon of Watermains within the Town
of Aurora
General Committee recommends:
THAT Tender No. PW2.007-125, "Water Service Box Vacuum Repair and
Cathodic Protection of Watermains within the Town of Aurora", be
awarded to Nu -Con Contracting for a one year contract with options to
renew for a further two one-year periods; and
THAT Council approve the expenditure of the budgeted amounts of
$80,000 from 2007 and $80,000 from 2008 on these projects; and
THAT Council authorize the Mayor and Clerk to sign the Form of
Agreement to execute the subject contract..
CARRIED
10. PW0B-006- Municipal Infrastructure Investment Initiative
General Committee recommends:
THAT Council approve the submission of Project No. 31068 -
Reconstruction of Allaura Boulevard to the Province of Ontario for
funding under the Municipal Infrastructure Investment Initiative; and
THAT Council direct staff to undertake the work required to complete the
application for the selected project by the mandated February 15, 2008
deadline•, and
THAT staff be directed to report further to Council in relation to the
selected project as per normal procedures, such as for approval of the
award of the construction contract.
CARRIED
11. LSOB-002 - Pine Tree Potters Lease at Aurora Public Library
General Committee recommends:
THAT Council authorize Leisure Services staff to renew the lease for the
Pine Tree Potters Guild at the Aurora Public Library with an amending
clause to include an annual 3% escalated cost of living increase; and
THAT Council approve an amendment to the billing of hydro under a
proposed new agreement; and
THAT section 8-1 regarding signage be referred to the Director of
Leisure Services to review feasibility of installing signage that is
smaller and less obtrusive.
CARRIED
12. LS0B-003-Pathway Lighting Lambert Willson Park
General Committee recommends:
THAT the contract for pathway lighting in Lambert Willson Park be
re -tendered.
CARRIED
-14-
GENERAL COMMITTEE - MARCH 18, 2008
General Committee Report No. 08.07
Tuesday, February 5, 2008
13. Key Performance Indicators and Added Support Material
➢ Administration
Chief Administrative Officer's Office
Communications and Marketing
Economic Development
Legal Services
➢ Building
➢ Corporate Services-
- Clerk's Department
- By-law and Licensing Services
- Human Resources
- Information & Technology Services
➢ Financial Services
➢ Leisure Services
➢ Planning
➢ Public Works
➢ Library
General Committee recommends:
THAT the KPIs be received for information.
CARRIED
14. PL08-005— Stewart Burnett Park
General Committee recommends:
THAT report PLOB-005 be received for information.
CARRIED
General Committee recommends:
THAT this meeting be extended beyond 10:30 p.m, in order to address the
remaining items on the agenda.
CARRIED
15. Memorandum from the Acting Director of Planning
Re: Official Plan Amendment, Zoning By-law Amendment and Proposed
Plan of Condominium Applications Westhill Redevelopment Company
Limited
General Committee recommends:
THAT the memorandum from the Acting Director of Planning regarding
Weslhill Redevelopment Company Limited be received for information;
and
THAT the detailed outstanding items, which will he provided to the -
applicant, also be provided to the Mayor and Members of Council,
Mr. Northey and any other party, should they express an Interest in
receiving it.
CARRIED
-15-
GENERAL COMMITTEE - MARCH 181, 2008
General Committee Report No. 08.07
Tuesday, February 5, 2008
16. CS08.004— Notice Provision Policy
General Committee recommends:
THAT the Notice Provision Policy report GSOB-004 be referred hack
to staff to review the Emergency Council meeting provisions.
CARRIED
18. Memorandum from the Manager of Engineering
Re: Anti -Whistling — Update Related to York Region
General Committee recommends:
THAT the memorandum from the Manager of Engineering, regarding an
anti -whistling update related to York Region, be received for information.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION-- COUNCILLORS
Councillor MacEachern expressed concems regarding the deteriorating road
condition of Henderson Drive and she requested that staff review this matter.
Councillor MacEachern requested that staff review the lease agreement with the
Soccer Club and facility located at the South end of town,. to ensure compliance
with the Terms of the agreement.
Councillor Collins-Mrakas asked if it would be possible to ensure that sub and
advisory committees are appraised of any conflicting ramifications pertaining to
any recommendations that they are considering.
Councillor Gaertnergave Notice of Motion regarding handicapped parking
Mayor Morris expressed concern on behalf of Ms. Susan Walmer, who has been
attempting to book a room at a Town facility, in order to hold an Environmental
Advisory Committee Seminar on February 18, 2008. Mayor Morris asked if staff
would respond to her inquiries. The CAD responded by advising that he had
-
replled to Ms. Walmer earlier this evening.
X CLOSED SESSION
None
X1 ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:05 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08.07 WAS CONSIDERED AND
ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, FEBRUARY 12, 2008, WITH
THE EXCEPTION OF ITEMS 11 AND 13, WHICHWERE DISCUSSED AND ADOPTED AS
ORIGINALLY PRESENTED, ITEM 12, WHICH WAS DEFERRED AND ITEM 15, WHICH WAS
ADOPTED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-16-
GENERAL COMMITTEE - MARCH 18, 2008
AuRorzA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-1 0
Council Chambers
Aurora Town Hall
Monday, February 25, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Duck, Collins-
Mrakas Gaertner, Granger, Marsh, MacEachern,
McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer and Administrative Co-
ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
Il APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
111 - CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. Priority Setting for 2008
Priorities Discussed at January 7, 2008 Special General Committee meeting
The committee reviewed the 2008 Council Priority List timeline chart and revised
some of the priorities.
General Committee recommends:
THAI' the 2008 Council Priority List as revised at the Special General
Committee meeting held on February 25, 2008, be approved.
CARRIED
-17-
GENERAL COMMITTEE - MARCH 18, 2008
Special General Committee Report No. 08-10
Monday, February 25, 2008
IV ADJOURNMENT
General Committee recommends.
THAT the meeting he adjourned at 9:05 p,m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-10 HELD ON
MONDAY, FEBRUARY 25, 2008 WAS CONSIDERED AND ADOPTED BY COUNCIL
AT ITS MEETING HELD ON TUESDAY, MARCH 4, 2608.
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK
-18-
GENERAL COMMITTEE - MARCH 18, 2008
Delegation (a)
Panizza, Bob
From: Jim Zache
Sent: Tuesday, March 04, 2008 10:00 AM
7o: Panizza, Bob
Subject: General Committee Meeting Presentation Request for March 18, 2008
Greetings Mr. Panizza,
I would like to formally request the.opportmrity to make a presentation to council at the next General
Committee meeting scheduled for March 18, 2008 (at 7:00 p.m.). Since I am new to this process, could
you answer a few inquiries? Do I submit the information package to your department before this
presentation? If so, when do you require this information, so you have enough time to distribute these
items to the councilors? How many copies do you require? Is there anything else I should be aware of
about preparing or when making the presentation?
Cheers,
Jim Zacher
DOVE 2008.Organizer
www.laxdoye.ca
----- ------------------------------------------- __-------
Jim Zacher -
Research Associate - Systems Administrator ..-
Centre for Vision Research - CVR
York University
4700 Reels Street, Room 0014 CSE _
Toronto, Ontario M3J 1P3
Telephone: (416) 736-2100 Ext. 33177 FAX: (416) 736-5657
Email zacherOcvr.yorku.ca Cell: (416) 712-7080
Website htfp://www.hpl.cvr.yorku.ca/jz.htmI
"It something seems worthwhile but impossible, do it anyway!
Because it is only the impossible that is worthwhile."
Jim Floyd - AVRO Engineer
W PIE
GENERAL COMMITTEE- MARCH 18, 2008
Determined to tPppose Kole>nce Rverywheref
11 Murdock Avenue, Aurora, Ontario, TAG 5E7
Voice: (416) 712-7080 FAX: (416) 736-5857
Email: zacher a&vr.yorku.ca
Re: DOVE 2009 Event
March 4, 2008
Dear Councilor,
Lacrosse IS the fastest game on two feet! But to be successful, players must possess qualities
such as endurance and stamina During a 25 hour game format, well, you can imagine the
determination required to complete this task. Unfortunately, these efforts pale in comparison to _ J
work completed by the Canadian Centre for Abuse Awareness, We applaud the support they
provide to women and children who have suffered from the effects of violence. Today we
announce the beginning of an annual event celebrating the determination of both groups to "go
the distance!"
- This summer the Aurora Masters Lacrosse association has decided to organize and play the
longest box lacrosse game recorded in modern history. We have begun calling in players from
all over the province to join our merry band to accomplish this task. We expect a wide variety of
players to arrive at our door, ranging from the first tune player to seasoned veteran. We even
- expect a few professional players and coaches to offer their services. This 25 hour game will
start on Friday Time 13 at 3:00 pm, and will run non-stop until 4:00 pm Saturday June 14.
The Guinness Book of Records will officially acknowledge our accomplishment. We hope to
showcase the community spirit of Aurora while reminding everyone of Canada's first official
national sport — Lacros§e. A second vitally important goal is to rally our community to raise
money for the Canadian Centre fox Abuse Awareness (www.cefaa.com). This agency has
developed 19 programs for both children and women who have been the victims of abuse and
violence. CCAA has successfully lobbied and developed legislation to combat items such as
child pornography. We are inspired by their efforts and wish to support their cause.
-20-
GENERAL COMMITTEE - MARCH 18, 2008
It is ironic that lacrosse is often seen as a violent sport, but it is through this event that we can
assist with the process of eliminating violence in everyday life.
We hope to raise funds in a number of ways during this event: first, all the players will pay a
registration fee of $35 to participate in the game, and after base expenses, the remaining funds
will be applied to our total donation; second, all the players are expected to submit a pledge form,
which will be forwarded to CCAA for processing including tax receipts (we have challenged all
our players to secure a minimum of $250 in pledges, leading to a minimum projected pledge total
of $45,000); third, we plan to have a number of DOVE 2008 items for sale such as baseball hats,
golf shirts, t-shirts along with other items; and fourth, we plan to approach larger business for
corporate donations. All surplus finds will be sent to CCAA. Finally, since the CCAA accepts
online donations, we have notified our participants and supporters to mention the DOVE 2008
when processing these donations
The success of this event is directly related to how the community pulls together. No person is an
island, and in times of need everyone should heed the call to help.
This is why we are formally requesting your support in a number of ways. First, we would like
Aurora Council to provide the facilities free of charge, which includes the floor time and
auditorium at ACC for the duration of this event. This gesture alone will directly lighten the base
costs of running the event and as such more money will be earmarked for the eventual donation of
all surplus funds. Second, we would like all the councilors to participate in the opening and
closing ceremonies, and to join us on thefloor during the marathon game. Since the CCAA is
located in Newmarket, we will be approaching the Newmarket: Mayor and councilors to join us on
the floor. We hope to demonstrate the power of cooperation between communities when dealing
with compelling issues such as abuse awareness. Third, we challenge each councilor to secure
pledges for the CCAA. Finally, we would request a letter of support from the Mayor and fellow
councilors to be placed in our DOVE 2008 participant package.
If you have any continents, of wish to discuss this matter further, please call or email. I will be
happy to speak with you directly.
Sincerely,
James Zacher
DOVE 2008 Co-organizer
President Aurora Masters Lacrosse
-21-
GENERAL COMMITTEE - MARCH 18, 2008
PRESS RELEASE - FOR IMMEDIATE RELEASE
CONTACTS:
Grady Robson - Executive Member of Aurora Masters Lacrosse - www.amll.ca
wgr�don.robsmt(6)gmail.coni 905 713-5638
James Zacher — Director of Aurora Masters Lacrosse - www.amll.ca
zacher(tcvn orku.ca 416 712-7080
DOVE 2008 - Determined to Oppose Violence Everywhere! Going the distance!
www.laxdove.ca
February 22,2008
Aurora Community Centre — Rink #1, Aurora Ontario, Canada
Lacrosse IS the fastest game on two feet! But to be successful, players must possess qualities such as
endurance and stamina. During a 25 hour game format, well, you can imagine the determination
required to complete this task. Unfortunately, these efforts pale in comparison to work completed by the
Canadian Centre for Abuse Awareness. We applaud the support they provide to women and children
who have suffered from the effects of violence. Today we announce the beginning of an annual event
where we celebrate both group's determination to go the distance!
In a well-worn community centre in the Town of Aurora, a merry yet determined group of lacrosse
players will begin a quest on Friday June 13 at 3:00 pm, with the hope of playing the longest game of
box lacrosse recorded in modern history, as officially acknowledged by the Guinness Book of World
Records. This 25 hour continuous game will be played by two teams composed of a wide variety of
individuals (old and young; male and female; talented and not so gifted) with two fundamental goals in
nurd: first, to raise the awareness of Canada's first national sport— lacrosse; and second, to unify the
community while we champion the mission and raise money for the Canadian Centre for Abuse
Awareness (www.ccfaa.coru
Once the call was sent across tre province, both players and curious onlookers are expected to venture to
Aurora, hoping to watch a loved one, an athlete, a friend or a former great walk onto the floor and share
in the historical moment. Drop by to cheer on the teams and support the players. You'll never ]mow
who may be showing up as well!
ovwwdoxdove.ea
0
J �rr.
f�iS117 ��ti AURORA
/MA$TGF.S�lACFQFSP
Determined to Oppose 14olence Everywhere!
-22-
GENERAL COMMITTEE - MARCH 18, 2008
Dear CCAA:
Iwon(edto letyou know have grateful theyoung people from Moberly House
weretoattendthe Olsneyonlceperformance Opportunities like this arena
important fa lhechildren that wesewe, ondweare.grateful for yourcontlnuing
suppatio making themhoppen.
Idyvery best wishes toyou, Ellen and all the others who wonkwtrh you at the
Canadian Centre/or AbuseAwgreness.
Sheilagh B. Johnson, Executive Director, Chlldlen's Aid Foundation.
To my friend. -
Thank you verymuch forgiving me my computer, Ilove it. My mom and my
brother helped me Install all good math and reading games. YouareJustllke
sonm because iwantedo computerofmy own, Thankyou.
Love from
LD, Kawartha Chlk len's Aid Society.
Dear CCAA:
I am writing this letter on behaifofthe Sexuoirissault Crisis Centre for
Windsor Essex County. TheCCAA, Dialing r'S Dream Wishes program has
recentlyassisted threefamiliesinvolved with myogency These children have
su%red gteatlybecauseofthe abuse flreyhoveendured The children and their
families also experience financial hardships and do no t h ave the resources
available topeavide manyofthe extras'otherchildren have.
Through this wonderfulorganization two families havefeceived computers, and
one a Play Station 2 game system of well as the opportunity to see her veryfirst
movieat the theatre. In addition theyhoverecelvedmanyexbostogo along
with lhesegenemusgilts. CCAA wasolsa ableto assisto famllvbypmvidinggifts
for their children otChdstmas.
Carol Granget, Children's Program Soclal Worker,
Sexual Assault Crisis Centre, Windsor Essex County
No batle, a—Yeu Spell A'..
Ganadivt Cemre for Ab Ise Awmrness -
Vo,p,a Rorenllon al ClillJ p4axaanJ pWll Vlella�zallun
- Il lluzls
12-16715 yange Street Suite 308, Newmarket, Ontario h3X 1 X4
Telephone: 905.96Z0687 1.800.379.8858
Fax: 905.961..0825
www.abusehurts.com.
6AEft1, CTWOhN l ...,.,.
M1 t
'r This publication has been mode possible by our friends
..,.,, ,.,:.."�ratTheAdvertisingCampnny, Btrrlinyton, Ontario.
-23-
GENERAL COMMITTEE - MARCH 18, 2008
The stark statistics state that it is likely that you know a victim of abuse.
It could be a friend, a relative, an employee where you work... it could even be you.
W h O Is CCAA and What Do We Do?
Since 7993 the Canadian Centre for Abuse Awareness (CCAA) has
worked tirelessly to raise awareness about the true cost of oegfect and
abuse. CCAA is a non-profit non -government charitable organization
dedicated to eliminating child abuse through advocacy, education,
public awareness and prevention programs. CCAA also provides
accessible support, healing and Individual empowerment foradult
survivors, their families andcaregivers through communityand
corporate partnerships.
HOW Does CCAA Operate?
We fund raise foreverydollor used at theagency. Wedonotdepend
on or accept government funding. Ouragencyrelies on the kindness of
others who care enough to see change happen.
What Are CCAA's Programs & Services?
The CCAA provides o cornprehensive array ofprogmms ondseroices
to address theneeds ofboth child and odultvictims ofabuse. CCAA
programs are available to anyone recommended or referred bya
qualified frontline professional that works with people who have been
severelyabused or neglected. The CCAA also refers individuals that
calf in to ouroffice to agencies thatprovide counselling andother
forms ofassistance
One ofthemost important ways that socierycon pratectchildren is
through legislative reform. CCAABproud ofitstnitiatives,, through
Martin's Hope Report, to raise awareness about the laws that need to
change to better protectihe safetyof our children. This a portindudes
recommendations on the Age of Consentaod h'oliy's Low (child
pornography and the internet). Fora took at Martin's Hope Report
go to. wwwobuseh irts,com
19 Different Programs
Children
• Derdnger's Dream Wishes • Bear Hugs -Camp Funding
• Community Hugs • Holiday Helpers • Huggum's Hope Memorial
• Identification program _
Adult
• A Time For Men -Geer Support Groups: Emerg rncyfundinrg
• Maple Leaf Gardens Therapy Program • Martin Kruze Memorial
Scholarships • Foirvievvs Women Mentorfng Women Program
Outreach
• Dream builds .Guidebook to Recovery Book. ProductDistritimlon
• Resource&Referral • Upgraded
• WorkshopsrConferences
Together, through kin
make a difference in t,
suffered so much.
loft
Victims lt�"u
41,1X e'r, e"to:7��h�
�I.we cah- ,..
e that have
Howyow can help
Bean advocate for change byrais{ng dW� genessof CCAA's
mission to stop abuse Ynu tpfrtsuppp7t ourchildrents
and adult's outreach l events, sponsored
activities and pobsscempaig ns—al[created
to help the se exposed to and.atfected by severely abusive
situations.
Pleasevisitour web;I ewww;abusehurts.com,foY
information on how youean mynkea real* difference '
in the lives of those thatsufter„a4use.
- 24
GENERAL COMMITTEE - MARCH 189 2008
,yow're l"c good Cor Ta x'y
DELEGATION REQUEST"
Delegation (b)
Corporate Services
Town Clerk
905-727.3123
into@e-aurora.ca
Town of Aurora
1 Municipal Drive,
-Box 1000. Aurora. ON L4G 611
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAYPRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCIUCOMMITTEEIADVISORYCOMMITTEEDATE: Akaye'( [,;- laog 7pkvk'
SUBJECT: Zov,lwl 64 - 1u10 0,1htay.civV� l ''44 Y)Iq-a- 01,
NAME: mria-t IV) jA/}Vk-IFi=1Z
ADDRESS:
Town/City Postal Code
PHONE: HOME: BUSINESS:
FAX NO.:
E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
i�Su2 — LOVV
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information fs
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the
Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6,11 Telephone 905 727-3123.
d7sr
(m'W�syynnss
Conununity
-25-
GENERAL COMMITTEE - MARCH 18, 2008
Y pwre• t:* QOOd' C*Wpaa
DELEGATION REQUEST
Delegation (c)
(?�porate Services
-� Town Clerk
6'+ 905-727-3123
t2fo(pule-aurora.ca
<r
Town of Aurora
'Municipal Drive,
Box 1000. Aurora, ON L4G 6J1
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCI6 OMMITTE_4ADVISORY COMMITTEE DATE:_dp Rk-W 19 / `Z.0 0
SUBJECT: Q y - LA W nfo D 07. D EEL 19
NAME: } 6a 2C L Cl0 �7 IC
ADDRESS: _ t�0 RC Q_(_S D(? I VC _
Street Address
Town/City Postal Code "-
PHONE: HOME: BUSINESS:
1
E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
7 D smCcalc 01310v L-0CC V_ �F Syoi 1cE 12�c ��r7i>v r
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the
Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6J1 Telephone 906727.3123.
, T ,
Con-Imurrity
-26-
GENERAL COMMITTEE - MARCH 18, 2008
°a
AuuolzA
j'ow're at, 6006 Cowtwfj
DELEGATION REQUEST
Delegation (d)
Corporate Services
Town Clerk
905-727-3123
infoQe-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON L4G 0J7
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAYPRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY COMMITTEE DATE:
SUBJECT: bk&,15-QC>
NAME:i4/Vv/S oE'Ln�
ADDRESS:
StreetAddress
PHONE: HOME
FAX NO.:
�4 dm0 Z-/f0'N3
T.Wnrmy Postal Code
BUSINESS:
E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
i /tS 1J —D /® 6 i�o $ L'7(J y L,/g-kj-S'a-{!, Z -0
i
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of information and Protection of Privacy Act. Questions about this collection should be directed to
the
Town Clerk, Town of Auroral Municipal Drive Box 1000 Aurora, ON L4G 6.11 Telephone 905 727-3123.
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�"'uirXea
Conunumey
IWJFAE
GENERAL COMMITTEE - MARCH 18, 2008
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D�15LEGATIQN REQUEST
Delegation (e)
Corporate Services
Town Clerk
905-727-3123
into@e-aurora.ca
Town of Aurora
1 Municipal Drive,
Box 1000. Aurora. ON LAG 6J1
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVVIIIS/�ORYCOMMITTEE DATE:
SUBJECT: d `-'�� —
NAME: mile It" I'le I /
ADDRESS: /"ILl Tic-/ ? " j
Street Address
/4 DST VC- r-// /
PHONE: HOME:_ BUSINESS:
FAX NO.:
E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (it applicable)
?0,/l A-136)aE
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
Personal Information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that is available to the gencrat public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. 'Questions about this collection should be directed to
the
Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6J1 Telephone 905 727-3123.
cominurlity
-28-
GENERAL COMMITTEE - MARCH 18, 2008
you're 4v rjjood Cow taa y.
DELEGATION REQUEST
Delegation (f)
Corporate Services
Town Clerk
905-727-3123 '
info@e-aurora.ca
Town of Aurora
i Municipal Drive,
Box 1000. Aurora, ON L4G 6,11
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCIL/COMMITTEElADVISORY.COMMITTEE DATE: lklarc-rl
SUBJECT: / 9S 6 - 6 7 - -b
5os-eph G-fj-rr
NAME:
ADDRESS: �'OVAL--
StreetAddress
Town/City Postal Code
PHONE: HOME: BUSINESS:
FAX NO.:
E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
3I0 '1 Aldo 0 f
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
o'P(9a�-I -Flo /"J.• of ; y�-^-(-j
UJ ILL RE PeO Ui Vat lUFr p ro we.'rzeaINt PK�3E�vTT9I7yiy
Personal information on this form is collected under the legal authority of the Municipal Act, as amended. The information is
collected and maintained for the purpose of creating a record that Is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed.to
the
Town Clerk, Town of Aurora 1 Municipal Drive Box 1000 Aurora, ON L4G 6,11 Telephone 005 727-3123,
.�(% T` P
Conununity
_29_
GENERAL COMMITTEE - MARCH 18, 2008
Delegation (g)
Clark, Carol
From: Ewart, Karen
Sent: Wednesday, March 12, 2008 12:36 PM .
To: - Clark, Carol
Subject: FW: Request for delegation status for March 18 meeting re bylaw 4980-07.D
-----Original Message ----.- -
From: johnconnolleyC
Sent: March 12, 2008 12:15 PM
To: Ewart, Karen -
$object: Request for delegation status for March 18 meeting re bylaw 4980-07.D
Hi Karen:
Please add me to the list of people who may want to speak regarding bylaw.4980-07.D at the
March 18, 2008 general committee meeting.
Thank you.
John Connolley
Cornett St.
Aurora ON L4G 1P7
-30-
GENERAL COMMITTEE - MARCH 18, 2008
Delegation (h)
Corporate Services
Town Clerk
905.727-3123
info@e-aurore.ca
Town of Aurora
yOGb'YG of, 00oc6 GoH2t7abt f/ 1 Municipal Drive,
Box 1000. Aurora. ON L4G 611
DELEGATION REQUEST
Requests for delegation status, any written submissions and background information for
consideration by Council or committees of Council must be submitted to the Clerk's office by
4:30 P.M. ON THE MONDAY PRIOR TO THE REQUESTED MEETING
PLEASE PRINT
COUNCILICOMMITTEEIADVISORY.COMMITTEE DATE: �p. 07. IF
SUBJECT: �NFiGGGi✓%/ll� �y
NAME:
ADDRESS:
PHONE: HOME: BUSINESS:
FAX NO.: �f E-MAIL ADDRESS:
NAME OF GROUP OR PERSON(S) BEING REPRESENTED (if applicable)
BRIEF STATEMENT OF ISSUE OR PURPOSE OF DEPUTATION
% 1-5 /W-7,, o19 C' .pz W /:.riff �fn�) Orv, W- irlG:4.e,6�o�l/�, Vd
Personal information on this form is collected under the legal34hority of the Municipal Act, as amended. The infornYation is
collected and maintained for the purpose of creating a record that is available to the general public, pursuant to Section 27 of
the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to
the c2s'O Dvc
Town Clerk, Town of Aurora 1 Municipal Drive Sox 1000 Aurora; ON L4G 6,11 Telephone 905 772 -312 , C447r!516
d'r
Comm mty
11151110
GENERAL COMMITTEE - MARCH 18, 2008
Delegation (1)
Ewart, Karen
From: Bernice Morrison -
Sent: March 13, 2008 9:20 AM
To: Ewad, Karen -
Subject: By -Law #4980-07.b
Hi Karen - further to our discussion this morring - I would appreciate it if you could provide me wiht
delegate status at the March IS, 2008 council meeting on the above issue.
My concerns with this by-law are the following:
. Uneven and unfair, restrictive treatment in the designated neighborhood and taxpayers re the rest
of Aurora. Impact on affected residents include, among other things:
o lower property value - prospective purchaser is being restricted
o resticts taxpayer choices - other neighbourhood are not subject to this by-law
c potential for neighbourhood decline no new money alloted.to the neighbourhood by the
town
Thank you for your consideration and I look forward to the upcoming council meeting. If you require
additional information, I am working at home today and can be reached at the 905 number shown below
Bernice Morrison
Gumett Street
Aurora, Ontario
L4G 11'5
-32-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 1 '
/ TOWN OF AURORA
ALJIZORA GENERAL COMMITTEE No. ART08-02
SUBJECT: Arts and Culture Advisory Committee
Recommendation Summary from February 21, 2008
FROM: Economic Development Advisory Committee
DATE: March 18, 2008
RECOMMENDATIONS:
Arts & Culture Advisory Committee Meeting
Record No. 08.01,'dated Thursday, January 30, 2008
THAT the meeting Record No. 08-01 dated January 30, 2008 be adopted with the
following amendment:
The spelling of the following two names be changed to read:
Catherine Molloy
Jo-anne Spitzer
2. 2008 Meeting Dates
THAT the list of Arts & Culture Advisory Committee 2008 Meeting Dates be
received and approved, subject to clarification of the reason for the conflict of the
October 23rd meeting date with the Economic Development Advisory Committee;
and
THAT Committee be requested to make a decision at the June 26, 2008 meeting
whether or not a July and/or August meeting date should be scheduled.
3. Framework for Arts & Culture Agenda Items
THAT the following list of items as listed form the framework forthe work of the Arts
& Culture Committee:
1: Identification of stakeholders in the Arts & Culture community
2. Existing Agreements
3. Inventory of available spaces
I"&NO
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 1 - 2
March 18, 2008
4. Cultural demographics
5. Arts and Culture policies
6. Guest lecturers
7. Cultural mapping
_2.
Report No. ART08-02
8. Public art policies
9. Grant opportunities available for Arts and Culture
10. Comparison with what other municipalities are doing
11. Arts and Culture Master Plan
4. Novita Interpares Limited - Heritage Centre Business Plan
Consultants Notes from Aurora Arts & Cultural Centre Working
Group Meeting of February 12, 2008
THAT the (Novita Interpares Limited) Consultants Notes from the February 12, 2008
Aurora Arts & Culture Centre Advisory Committee Working Group meeting be
received. -
S. Council Extract .-January 22, 2008
Re: Proclamation - 2008 Proclaimed "The Year of Arts, Culture and
Heritage in Aurora"
THAT the proclamation from the January 22, 2008 Council Meeting entitled "The
Year of Arts, Culture and Heritage in Aurora' be received; and
THAT the Arts & Culture Advisory Committee heartily endorses and supports the
initiative represented by "The Year of Arts, Culture and Heritage in Aurora"
proclamation.
6. Article from Municipal World
Entitled "Marrying Heritage & Development: Heritage Canada
Foundation Plays Matchmaker" written by Natalie Bull and Michael
Seaman
THAT the Municipal World article entitled "Marrying Heritage & Development:
Heritage Canada Foundation Plays Matchmaker'written by Natalie Bull and Michael
Seaman be received; and
-34-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 1 - 3
March 18, 2008
-3-
Report No. ART08-02
THAT the Arts & Culture Committee extend congratulations to. Michael
Seaman for his contribution to the above -noted article.
7. Creative City Planning Framework
THAT the Creative City Planning Framework article tabled by Kenneth W hitehurst
be received as information.
8. Creative Cities Network
THAT Catherine Molloy be requested to work with the Director of Leisure. Services
to provide information to Committee regarding the Creative Cities Network.
ATTACHMENTS
Attachment #1 —Arts and Culture Advisory Committee Minutes of February 21, 2008
Prepared by., Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222
a�
Karen art
Administrative Co-ordinator/Deputy Clerk
On behalf of the Arts and Culture Advisory Committee
-35-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 1 - 4
AumoRA:
COMMITTEE MINUTES
MEETING NO, 08.02
Committee: Arts & Culture Advisory Committee
Date: Thursday, February 28, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Jackie Bennett, Councillor Granger, Catherine Molloy, Helen
Roberts, Jo-anne Spitzer and Kenneth Whitehurst
Absent: Councillor Gaertner, Chair, Nadine Raymond, Vice -Chair and
Christopher Ballard
Other Attendees: Al Downey, Director of Leisure Services and Elma
Stevenson, Committee Secretary
The Director of Leisure Services called the meeting to order at 7:05 p.m. In the
absence of the Chair and Vice -Chair, Committee passed the following motion:
Appointment of Acting Chair
Moved by Kenneth Whitehurst Seconded by Jo-anne Spitzer
THAT Councillor Granger be appointed Acting Chair for the balance of the
meeting.
CARRIED
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
A ct.
-36-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 1 ' s
Arts &, Culture Advisory Committee Record No. 08-02
Thursday, February 28, 2008
APPROVAL OF AGENDA
Moved by Jackie Bennett
Page 2 of 5
Seconded by Helen Roberts.
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
ADOPTION OF MINUTES
1. Arts & Culture Advisory Committee Meeting
Record No. 08-01, dated Thursday, January 30, 2008
Moved by Jackie Bennett Seconded by Catherine Molloy
THAT the meeting Record No. 08-01 dated January 30, 2008 be adopted
with the following amendment:
The spelling of the following two names be changed to read:
Catherine Molloy
Jo-anne Spitzer
CARRIED
Committee requested that the Administrative Co-ordinator/Deputy Clerk be
requested to provide the Committee members with a copy of the Procedure By -
Law pertinent to Advisory Committees.
DELEGATIONS
None
MATTERS FOR CONSIDERATION
2. . 2008 Meeting Dates
Moved by Kenneth Whitehurst
Seconded by Helen Roberts
THAT the list of Arts & Culture Advisory Committee 2008 Meeting Dates
be received and approved, subject to clarification of the reason for the
conflict of the October 23`a meeting date with the Economic Development
Advisory Committee; and
-37-
GENERAL COMMITTEE - MARCH 187 2008
ITEM # 1 - 6
Arts & Culture Advisory Committee Record No. 08-02 Page 3 of 5
Thursday, February 28, 2008
THAT Committee be requested to make a decision at the June 26, 2008
meeting whether or not a July and/or August meeting date should be
scheduled.
CARRIED
3. Framework for Arts & Culture Agenda Items
Moved by Kenneth Whitehurst Seconded by Helen Roberts
THAT the following list of items as listed form the framework for the work
of the Arts & Culture Committee:
1.. Identification of stakeholders in the Arts & Culture community
2. Existing Agreements
3. Inventory of available spaces
4. Cultural demographics
5. Arts and Culture policies _
6. Guest lecturers
7. Cultural mapping
8. Public art policies
9. Grant opportunities available for Arts and Culture
10. Comparison with what other municipalities are doing
11. Arts and Culture Master Plan
CARRIED
-38-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 1 ' �
Arts & Culture Advisory Committee Record No. 08-02 Page 4 of 5
Thursday, February 28, 2008
WORKING GROUP
4. Novita Interpares Limited — Heritage Centre Business Plan
Consultants Notes from Aurora Arts & Cultural Centre Working
Group Meeting of February 12, 2008
Moved by Jo-anne Spitzer
Seconded by Catherine Molloy
THAT the (Novita Interpares Limited) Consultants Notes from the February
12, 2008 Aurora Arts & Culture Centre Advisory Committee Working
Group meeting be received.
CARRIED
INFORMATIONAL ITEMS
5. Council Extract —January 22, 2008
Re: Proclamation — 2008 Proclaimed "The Year of Arts, Culture and
Heritage in Aurora"
Moved by Kenneth Whitehurst Seconded by Catherine Molloy
THAT the proclamation from the. January 22, 2008 Council .Meeting
entitled 'The Year of Arts, Culture and Heritage in Aurora" be received;
and
THAT the Arts & Culture Advisory Committee heartily endorses and
supports the initiative represented by "The Year of Arts, Culture and
Heritage in Aurora" proclamation.
CARRIED
6. Article from Municipal World
Entitled "Marrying Heritage & Development: Heritage Canada
Foundation Plays Matchmaker" written by Natalie Bull and Michael
Seaman
Moved by Jackie Bennett
Seconded by Helen Roberts
THAT the Municipal World article entitled "Marrying Heritage &
Development: Heritage Canada Foundation Plays Matchmaker" written by
Natalie Bull and Michael Seaman be received; and
-39-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 1 - 8
Arts & Culture Advisory Committee Record No. 08-02
Thursday, February 28, 2008
Page 5 of 5
i
THAT the Arts & Culture Committee extend congratulations to Michael
Seaman for his contribution to the above -noted article.
CARRIED
7. Creative City Planning Framework
Moved by Kenneth Whitehurst Seconded by Jo-anne Spitzer
THAT the Creative City Planning Framework article tabled by Kenneth
Whitehurst be received as information.
CARRIED
NEW BUSINESS
8. Creative Cities Network
Moved by Kenneth Whitehurst Seconded by Jackie Bennett
THAT Catherine Molloy be requested to work with the Director of Leisure \'
Services to provide information to Committee regarding the Creative Cities —
Network.
CARRIED
Committee members were requested to contact Karen Ewart, Administrative Co-
ordinator/Deputy Clerk at 905-727-1375 ext 4222 or kewart(),e-aurora.ca, regarding
meeting attendance or with regard to any other necessary meeting information.
ADJOURNMENT
Moved by Jo-anne Spitzer
THAT the meeting be adjourned at 9:15 p.m.
vt/�l St hen anger, Acting Chair
CARRIED
-40-
GENERAL COMMITTEE - MARCH 18, 2008 JITEM # 2 " 1
/— TOWN OF AURORA
AURORA GENERAL COMMITTEE No. GA08-03
SUBJECT: Graffiti Abatement Ad Hoc Committee - Recommendation Summary
from February 28, 2008
DATE: March 18, 2008
RECOMMENDATIONS
1. Graffiti Abatement Ad Hoc Committee Minutes GA08-02
Thursday, February, 7, 2008
THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting GA08-02 dated
Thursday, February 7, 2008 be adopted.
2. Executive Summary
PowerPoint Presentation by the By-law Services Co-ordinator
No motion
3. GR08-002 — Final Report (Draft)
For Review and Discussion
THAT staff follow up on the application already submitted for job funding through
Canada Summer Jobs 2008; and
THAT the Town of Aurora partner with Crime Stoppers and the York Regional
Police to establish a reporting protocol for residents to report incidents of graffiti in
Aurora via phone or e-mail; and
THAT the Town of Aurora maintain a graffiti site database/inventory; and
THAT the Town of Aurora partner with community groups, businesses and other
interested parties to organize a community beautification day during the summerof
2008; and
THAT contingent upon staff being successful in obtaining the necessary funding
from outside sources, summer students be hired for the 2008 summer to work
through the By-law Services Department on the removal of graffiti from Town owned
properties; and
-41-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 2 - 2
March 18, 2008 -2- Report NoGA08-03
THAT the costs associated with the hiring of summer students to work on the
removal of graffiti from Town owned properties, as well as an educational program
and package be included in the 2009 budget discussions; and
THAT staff be directed to develop and implement a graffiti education/ awareness
program with the assistance of the York Regional Police, Crime Stoppers and Police
and Community Together (P.A.C.T); and
THAT the Town of Aurora partnerwith local businesses, service and/or community
groups to sponsor an anti -graffiti poster design competition among Aurora youth
ages 14-19; and
THAT, in attempting to implement anti -graffiti strategies, staff be directed to
formalize partnerships with those partners identified by the Committee and pursue
any other partnerships that may be presented; and
THAT staff bring forward a Graffiti By-law for private property for Council's
consideration and implementation.
ATTACHMENTS
Attachment#1 — Graffiti Abatement Ad Hoc Committee Minutes of February 28, 2008
Prepared by. Carol Clark, Council/Committee Secretary Ext. 4227
AW
Carol Clark
Council/Committee Secretary
On behalf of the Graffiti Abatement Ad. Hoc Committee
-42-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 2 - 3
AuRoxA
COMMITTEE MINUTES
MEETING NO. 08-03
Committee: Graffiti Abatement Ad Hoc Committee
Date. Thursday, February 28, 2008
Time and Location: 7:00 p.m., Council Chambers
Committee Members: Councillor Alison Collins-Mrakas, Allan Church, Michael
Evans, Sean Herbinson, Kim Rogers
Absent: Jane Hinder
Other Attendees: Chris Alexander, By-law Services Co-ordinator, Heather
Green, By-law Enforcement/Leensing Officer, Carol Clark,
Council/Committee Secretary
Councillor Collins-Mrakas called the meeting to order at 7:01 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Sean Herbinson Seconded by Allan Church
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
-43-
GENERAL COMMITTEE - MARCH 189 2008
ITEM # 2-4
Graffiti Ad Hoc Committee Record No. 08-03
Thursday, February 28, 2008
ADOPTION OF MINUTES
1. Graffiti Abatement Ad Hoc Committee Minutes GAOB-02
Thursday, February 7, 2008
Moved by Michael Evans
Page 2 of 4
Seconded by Kim Rogers
THAT the Graffiti Abatement Ad Hoc Committee Minutes of meeting
GA08-02dated Thursday, February 7, 2008 be adopted.
CARRIED
DELEGATIONS
None
MATTERS FOR CONSIDERATION
2. Executive Summary
PowerPoint Presentation by the By-law Services Co-ordinator
The By-law Services Co-ordinator provided a PowerPoint presentation to the committee
which summarized the main points of a staff report which will be presented to General
Committee on March 18, 2008. The presentation addressed the following areas:
➢ Mandate of the Graffiti Abatement Ad Hoc Committee
➢ Snapshot of Graffiti in Aurora
➢ Breakdown of Graffiti Sites
➢ Work Completed by the Graffiti Abatement Ad Hoc Committee
➢ What Can Be Done About Graffiti
➢ Costs
➢ Conclusions
3. GR08-002 — Final Report (Draft)
For Review and Discussion
Committee recommends to Council that the following resolution be endorsed:
-44-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 2 ' S
Graffiti Ad Hoc Committee Record No. 08-03 Page 3 of 4
Thursday, February 28, 2008
THAT staff follow up on the application already submitted for job funding through
Canada Summer Jobs 2008; and
THAT the Town of Aurora partner with Crime Stoppers and the York Regional
Police to establish a reporting protocol for residents to report incidents of graffiti
in Aurora via phone or e-mail; and
THAT the Town of Aurora maintain a graffiti site database/inventory; and
THAT the Town of Aurora partner with community groups, businesses and other
interested parties to organize a community beautification day during the summer
of 2008; and
THAT contingent upon staff being successful in obtaining the necessary funding
from outside sources, summer students be hired for the 2008 summer to work
through the By-law Services Department on the removal of graffiti from Town
owned properties; and
THAT the costs associated with the hiring of summer students to work on the
removal of graffiti from Town owned properties, as well as an educational
program and package be included in the 2009 budget discussions; and
THAT staff be directed to develop and implement a graffiti education/ awareness
program with the assistance of the York Regional Police, Crime Stoppers and
Police and Community Together (P.A.C.T); and
THAT the Town of Aurora partner with local businesses, service and/or
community groups to sponsor an anti -graffiti poster design competition among
Aurora youth ages 14-19; and
THAT, in attempting to implement anti -graffiti strategies, staff be directed to
formalize partnerships with those partners identified by the Committee and
pursue any other partnerships that may be presented; and
THAT staff bring forward a Graffiti By-law for private property for Council's
consideration and implementation.
INFORMATIONAL ITEMS
None
-45-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 2 - 6
Graffiti Ad Hoc Committee Record No. 08-03 Page 4 of 4
Thursday, February 28, 2008
NEW BUSINESS
Michael Evans reminded the committee members that much graffiti is created along
Yonge Street the evening before the Annual Street Sale.
ADJOURNMENT
Moved by Allan Church
THAT the meeting be adjourned at 8:07 p.m.
CARRIED
Councillor Alison ollins-Mrakas M
Chair, Graffiti Abatement Ad Hoc Committee
-46-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - 1
- - CENTRAL YORK FIRE SERVICES
JOINT COUNCIL COMMITTEE MEETING
TUESDAY, FEBRUARY 19, 2008 AT 10:00 A.M.
TOWN OF AURORA, COUNCIL CHAMBERS .
MINUTES
For consideration by Committee of the Whole at its meeting of March 17, 2008
A meeting of the Joint Council Committee was held on Tuesday, February 19, 2008 at 10:00
a.m. in the Council Chambers at the Town of Aurora.
Members Present: Newmarket Councillor Emanuel
Regional Councillor Taylor
Councillor Woodhouse
Aurora Councillor Buck
Councillor Marsh
Councillor Wilson
Staff: Newmarket R. N. Shelton, Chief Administrative Officer
L. Ceorgeff, Manager, Human Resources
L. Gibson, Deputy Clerk
CYFS:
Aurora J. Rogers, Chief Administrative Officer
J. Molyneaux, Fire Chief
K. Bone, Deputy Fire Chief
The meeting was called to order at 10:00 a.m.
Councillor Emanuel in the Chair.
DECLARATIONS
None.
PRESENTATIONS
The Fire Chief presented Provincial Long Term Service Medals/Bars to the following members
'of the Central York Fire Services (CYFS):
Platoon Chief Dan Palmer - 25 years
Captain Brian Patrick — 30 years
Chief Fire Prevention Officer John Adema — 35 years
Platoon Chief Don Bond (retiree) - 35 years
-47-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - 2
1.
2.
3.
4.
JOINT COUNCIL COMMITTEE—. FEBRUARY 19, 2008 —ITEM 1
APPROVAL OF MINUTES
Moved by Councillor Marsh
Seconded by Councillor Woodhouse
THAT the Joint Council Committee Minutes of November 27, 2007 be approved.
CARRIED
JOINT COUNCIL COMMITTEE — FEBRUARY 19, 2008 — ITEM 2
CENTRAL YORK FIRE SERVICES REPORT 2008-01
PROPOSED 2008 MEETING SCHEDULE
Fire Services Report 2008-01 establishing a schedule for Joint Council Committee
meetings for 2008.
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT Fire Services Report 2008-01 establishing a schedule for Joint Council
Committee meetings for 2008 be received and adopted.
CARRIED
JOINT COUNCIL COMMITTEE — FEBRUARY 19, 2008 — ITEM 3
CENTRAL YORK FIRE SERVICES REPORT 2008.02
TRAFFIC CALMING
Fire Services Report 2008-02 dated January 25, 2008 regarding Traffic Calming.
Moved by Councillor Woodhouse
Seconded by Regional Councillor Taylor
THAT Fire Services Report 2008.02 dated January 25, 2008 regarding Traffic
Calming be received for information purposes.
CARRIED
JOINT COUNCIL COMMITTEE — FEBRUARY 19, 2008 — ITEM 4
CENTRAL YORK FIRE SERVICES REPORT 2008-03
OPEN AIR BURNING
Fire Services Report 2008-03, dated January 31, 2008, regarding Open Air. Burning
Discussion ensued regarding the Options stated in the report,
Central York Fire services - Joint Council Committee
Minutes— February 19, 2008 .
Page 2 of 5
-48.
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - 3
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
The Joint Council Committee recommends to the Councils of Newmarket and
Aurora:
1. THAT Fire Services Report 2008-03 dated January 31, 2008 regarding Open
Air Burning be received;
2: AND THAT the matter be referred to the Councils of Newmarket and Aurora
for consultation;
3. AND THAT comments also be obtained from the Legal and By-law
Departments of the Towns of Newmarket and Aurora;
4. AND THAT staff report back to the April Joint Council Committee meeting.
CARRIED
5. JOINT COUNCIL COMMITTEE - FEBRUARY 19, 2008 - ITEM 5
CENTRAL YORK FIRE SERVICES REPORT 2008-04 .
STAFF PROMOTIONS AND RETIREMENTS
Fire Services Report 2008-04 dated February 5, 2008 regarding Staff Promotions and
Retirements.
Moved by Councillor Wilson
Seconded by Councillor Buck -
THAT Fire Services Report 2008-04 dated February 5, 2008 outlining the list of
staffing changes be received for information.
CARRIED
6. JOINT COUNCIL COMMITTEE - FEBRUARY 19, 200ti - ITEM 6
The Occupational Health and Safety Committee Minutes of November 8, 2007 and
December 6, 2007,
Moved by Regional Councillor Taylor
Seconded by Councillor Woodhouse
THAT the Occupational Health and Safety Committee Minutes of November 8, 2007
and December 6, 2007 be received for information purposes.
CARRIED
Central York Fire Services -Joint Council Committee - -
Minutes — February 19, 2008 - Page 3 of 5
IM PIE
GENERAL COMMITTEE - MARCH 18, 2008 JITEM# 3 - a
7. JOINT COUNCIL COMMITTEE — FEBRUARY 19, 2008 — ITEM 7
MONTHLY CALL SYNOPSIS
Monthly Call Synopsis and additional information for the months of November and
December, 2007.
Moved by Regional Councillor Taylor
Seconded by Councillor Marsh
THAT the Monthly Call Synopsis and additional information for the months of
November and December 2007 be received for information.
CARRIED
8. JOINT COUNCIL COMMITTEE —FEBRUARY 19, 2008 —ITEM 8
FIRE CHIEF - VERBAL REPORT
CAPITAL PURCHASE OF A PLATOON CHIEF VEHICLE
The Fire Chief provided a Verbal Report regarding the Capital Purchase. of a Platoon
Chief Vehicle.
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT the Fire Chief's Verbal Report regarding Capital Purchase of a Platoon Chief
Vehicle be received for information purposes.
CARRIED
9. JOINT COUNCIL COMMITTEE— FEBRUARY 19,2008 — ITEM 9
CHAIR OF THE JOINT COUNCIL COMMITTEE - VERBAL REPORT
PROGRESS ON THE MASTER FIRE PLAN REVIEW
The Chair of the Joint Council Committee to provide a Verbal Report regarding progress
on the Master Fire Plan Review.
Moved by Councillor Wilson
Seconded by Councillor Marsh
THAT the Verbal Report of the Chair of the Joint Council Committee regarding
Progress on the Master Fire Plan Review be received for information purposes.
CARRIED
10. JOINT COUNCIL COMMITTEE — FEBRUARY 19, 2008 — ITEM 10
OUTSTANDING MATTERS LIST
The Committee reviewed the list of outstanding matters.
Central York Fire Services -Joint Council Committee
Minutes — February 19, 2008 Page 4 of 5
-50-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - 5
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT the Outstanding Matters List be received.
CARRIED.
The Committee resolved into a Joint Council Committee (Closed Session) at 11:35 p.m.
11. JOINT COUNCIL COMMITTEE (CLOSED) — FEBRUARY 19, 2008 —ITEM 11
LABOUR RELATIONS
The Manager of Human Resources provided a verbal update on a labour relations
matter.
Discussion ensued regarding a labour relations matter.
Moved by Councillor Woodhouse
Seconded by Councillor Wilson
THAT the Joint Council Committee resume into public session.
CARRIED
The Committee resumed into public session at 12:00 p.m. (noon)
12. JOINT COUNCIL COMMITTEE— FEBRUARY 19, 2008 - ITEM 12
NEW BUSINESS
1. Councillor Marsh advised that the Edward Street Fire Hall parking lot and sidewalks
were icy and inquired as to who is responsible for ploughing and sanding and asked
the Fire Chief to follow up with the fire station.
2. Regional Councillor Taylor asked that the fire stations in Newmarket and Aurora
participate in the Earth Hour -event on March 29, 2008 by turning out lights between 8
and 9 p.m.
Moved by Councillor Wilson
Seconded by Councillor Woodhouse
THAT the meeting adjourn.
CARRIED
There being no further business, the meeting adjourned at 12:12 p.m.
Date
Councillor Emanuel, Chair
Central York Fire Services - Joint Council Committee
Minutes — February 19, 2008 Page 5 of 5
-51-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - 6
2008-01-31
To:
Origin:
Subject:
CENTRAL YORK FIRE SERVICES
Fire Services Report 2008- 03
Joint Council Committee
Fire Chief
Open Air Burning
RECOMMENDATIONS
THAT Fire Services Report 2008- 03, dated January 31, 2008, be received
for information purposes.
That Joint Council Committee provide direction to staff as to the preferred
option to pursue.
COMMENTS
Open air burning is restricted under the Ontario Fire Code. The Fire Code
permits open air burning under two circumstances:
1. The fire is small, confined, supervised at all times and used for
cooking on a grill or barbecue.
2. The fire is approved by the Chief Fire Official
Note that there is no legal recourse for Central York Fire Services to control fires
that fall within the restrictions of the Fire Code. The Towns of Aurora and
Newmarket regulate the open air burning approvals by means of by-laws.
Currently, the two by-laws are not consistent.
Open air burning approvals pose a challenge for the fire service in two ways.
First, permits are issued by the fire crews at Station 4-1 and Station 4-3. The
crews are not always in the station and they are often busy doing other activities,
-52-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 '
Fire Services Report 2008-03
2008-01-31
Page 2 of 4
such as equipment maintenance or training. It is somewhat disruptive and difficult
for the crews to review the permit application and issue the permit. They are also
.not provided with the means of receiving payment„other than cash. Also, issuing
a permit can expose the municipalities to more liability than if a permit is not
issued. It is also very frustrating to residents to attend at the fire station to apply
for a permit only to find that the there are no firefighters there.
Second, calls to respond to open air burning incidents are difficult to address.
Often the resident has a permit for the fire. Most often, the initial call is not
prompted by any fire safety concern, which is the fire service's interest, but for
smoke or noise related to the activity bothering the neighbours. The fire crew
ends up trying to mediate neighbour disputes that are not related to fire safety or
any emergency at all. CYFS responded to 98 complaints about open burning in
2007,
Central York Fire Services has reviewed the manner in which approval is given
for open air burning and proposes that the current system be changed.
Option.I
Cease issuing permits for open air burning. Provide. the residents of both towns
with information regarding what is acceptable for open air burning. This
information will be made available on the CYFS website and also by means of
pamphlets at each fire station and both town offices and local libraries. Residents
can then have a small fire so long as it meets the conditions identified in the
posted information. This would remove the need for the fire service to issue
permits at all. So long as the fire complies with the restrictions noted, it would be
deemed to be approved.
One of the conditions for approval would be that no neighbours complain about
the fire. Should the fire service receive a complaint call, they would respond and
have the fire extinguished or extinguish it themselves. Repetitive complaints to
the same address would result in costs for responses being levied on the
property owner.
The -by-laws for both Towns should be changed to enable this system, as
described.
Option 2
Should Option 1 not be adopted, CYFS suggests that the by-laws for both Aurora
and Newmarket be revised so that they are consistent. Further, that the permit
issuance be changed to make it more effective. Permits should be issued by the
administrative support staff at Station 4-1. This would be a significant change
-53-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - $
Fire services Report 2008-03
2008,01-31
Page 3 of 4
from the current practice but has the merits of ensuring that there will be
.someone available to residents during normal business hours and will improve
and simplify the means for the department to collect fees for permits. Fees'
should be established that are the same for both municipalities and that reflect
the administrative costs to handle the permits, i.e. debit machines and
administrative staff time.
Regardless of which option is adopted, the following restrictions should be
incorporated:
• The fire must be for recreational purposes
The fire must be supervised at all times by a responsible person of at
least 16 years of age
• The fire must not be larger than one metre in diameter or height
(including flame height)
+ The fire must be in a container, apparatus or physical construct that is
capable of controlling the spread ofthe'fire
• A hose must be located in close proximity to the fire with the hose
valve opened to facilitate quick extinguishment
• Fires may NOT be used for disposing of any material that may be
recycled or set out for municipal refuse pick-up or deposited at a
landfill and includes tires, grease, cloth, plastics, animal waste,
domestic food scraps, flammable or combustible liquids or construction
waste
Fires are not permitted on commercial or industrial properties
• Fires must be a minimum of three metres from any building, structure,
hedge, tree, fence, vehicular right of way or overhead wire
Further, provisions should be included in the by-law to recover any costs related
to extinguishing any open air burning fire.
Note that these provisions are in some cases a change from current practice. For
example, fires by developers to burn brush and other refuse would be prohibited.
Another alternative is to prohibit any open air burning, other than as permitted in
the Fire Code. Many municipalities have chosen this option.
CONSULTATION
Deputy Fire Chief, Support Services consulted with Central York Fire Services
staff and discussed the proposed system with the solicitor for Newmarket and the
wording for a proposed by-law was discussed with the former solicitor for the
Aurora.
-54-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 3 - 9
IMPACT ON THE MASTER FIRE SERVICE PLAN
There is no impact on the Master Fire Service Plan.
Fire services Report 2008-03
2008.01-31
Page 4 of
BUDGETIMPACT
There is a minor impact in potential revenue loss from charging fees for permits.
146 permits were issued in 2007. However, due to the lack of any collection
mechanism, this fee has not been applied.
CONTACT
Paul Leslie, Deputy Fire Chief, Support Services
JCC/RPT08-03/JM.
-55-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 1
St6 TOWN OF AURORA
GENERAL COMMITTEE MEETING No. PL08-025
SUBJECT: Zoning By-law Amendment
Infill Housing By-law
File No. D14-08-07
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: March 18, 2008
RECOMMENDATION
THAT Council enact By-laws No. 4980.07.D and 5002-08.D to incorporate specific
development standards for infill housing.
BACKGROUND
On February 26, 2008, Council considered Planning report PL08-009 (Appendix 1) and
resolved,
"THAT the public be notified of the amendments which have been made to the proposed
by-laws 4980-07.1) and 5002-08.D, which will be presented at the March 18, 2008 General .
Committee meeting, and
THAT the residents of Tyler Street and HiliviewAvenue be individually notified, in addition
to providing notice on the Notice Board and the Town website."
Pursuant to the above, Staff have notified the public of the amendments to the proposed
by-laws by way of a notice in a newspaper, the Town's website and by mailing the
notification to all land owners on February 26, 2008, inclusive of Tyler Street and Hillview
Road residents, shown by the hatching in the images on the following page.
-56-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 4 - 2
March 18 2008 - 2 - Report No. PL08-026
(Refer to by-law 5002-08.D)
(Refer to by-law 49$0-07. D)
u
-57-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 4 - 3
March 18, 2008 - 3 - Report No. PL08-025
It is anticipated that Staff will received further comments from area residents concerning
the attached by-laws as a result of the additional notices. To ensure that Council has a
most recent set of public comments for consideration when determining their position with
respect to the attached, Staff will bring forward a consolidated package of comments to
Council's attention prior to the General Committee meeting.
OPTIONS
It is noted that the options before Council remain those specified in the attached PL08-
009 report. For ease of reference, these options are as follows:
Option 1
As stated in the recommendation of this report.
Option 2
Council has the option of implementing the attached zoning by-laws with modifications.
Option 3
Council has the option of not enacting the attached zoning by-laws.
Option 4
With respect to Hillview Road and Tyler Street (west of George Street), Council has the
option of applying either of the attached by-laws to the area, however it is recommended
that By-law No. 5002-08. D be applied to the area as it was drafted specifically as a result of
consultation with the residents/landowners on Hillview Road.
CONCLUSION
As the February 26, 2008 Council resolution has been addressed, by-laws 4980-07.D and
5002-08.1) are being brought back to Council for consideration at this time. It is
recommended the by-laws be enacted.
ATTACHMENTS
Appendix 1 — PI-08-009 (includes by-laws 4980-07.D and 5002-08.D)
-58-
GENERAL COMMITTEE - MARCH 189 2008
ITEM # 4 - 4
March 18, 2008 -4- Report No. PL08-025
PRE -SUBMISSION REVIEW
Management Team Meeting - March 12, 2008 ..
Marc R6niunno, M.C.I.P., R.P.P.
Director of Planning and
Development Services
�- John S. Rogers,
C.A.O.
-59-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 4 - 5
TOWN OF AURORA
GENERAL COMMITTEE MEETING No. PL08-009
SUBJECT: Zoning By-law Amendment
InfiN Housing By-law
File No. D14-08-07
FROM: Jim Kyle, Acting Director of Planning and Development Services
DATE: February 19, 2008
RECOMMENDATION
THAT Council enact By4aws No. 4980-07-1) and 5002-08.D and that Council
determine that no further notice is required to be given in respect of the proposed
by-laws in accordance with Section 34(17) of the Planning Act
BACKGROUND.
As Council is aware, the first draft of the above noted by-law was before them at the Public
Planning Meeting which was held on October 24, 2007, and the following resolution was
passed:
THAT the draft by-law be approved in principle, using option 1 as a base for the
identification of the geographical areas to be included; and
THAT the draft by-law be referred back to staff for further consideration, taking into
account the comments made by residents and members of Council; and
THAT the draft by-law be brought back to a General Committee meeting ensuring
that the matter is advertised in the broadest manner possible; including but not
limited to the Town website and both local papers; and
THAT specific consideration be given to minimum distance separation; and
THAT further consideration be given to the R1 Zone areas that may included in
the draft by-law; and
THAT the average setbackwith respect to new construction be considered in order r
to review options. X
0
The draft by-law was intended to proceed to the December 4, 2007 General Committee mm
Meeting for consideration, however a number of residents and property owners from a.
Hillview Road came forward to express concern about the draft by-law. CL
,Z
-60-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 6
February 19 2008 - 2 - Report No. PL08-009
The draft by-law was therefore deferred in order to provide for the opportunity to have
further consultation with those individuals that have interests on Hiliview Road. A meeting
was 'therefore held at the Town Hall on January 28, 2008 between Staff and
residents/landowners on Hillview Road and a by-law, for Hiliview Road was agreed upon.
This by-law will be discussed in detail in the Comments section below.
COMMENTS
Staff have completed the final draft of the above noted by-law in accordance with Council's
resolution, which has been appended to this report. There have been some revisions to
the wording of the by-law so that it can be properly interpreted by the Building
Administration Department. The following changes have been made to the draft by-law:
Minimum Distance Separation between Dwellinas
With respect to the minimum distance separation between adjacent. dwellings, it was
determined that an appropriate number is 2.4 meters (8 feet) for the first storey and 0.6
metres (2 feet) for each additional storey or part thereof. This provision would ensure that
an adequate distance separation is maintained in the event that a new dwellingis
constructed adjacent to an existing dwelling that does notmeet the minimum side yard set
back requirements of the zoning by-law.
Application of this Bv4aw to the R1 Zone
i
With respect to the application of this by-law, to the R1 Zone, Staff have examined that
possibility and believes that it would not be warranted at this time as the R1 Zone has
larger requirements with respect to lot area, frontage .and set backs. Certainly, the
provisions of the subject by-law could not be applied to the R1 Zone without reducing the
requirements of that zone. Therefore, if Council believes there is merit in applying further
provisions to the R1 Zone in the future, another by-law would have to be drafted,
independent of By-law No. 4980-07.D. A copy of the provisions of the R1 Zone have been
appended to this report for Council's information. In addition, Staff would prefer to monitor
the effectiveness of this by-law, prior to the consideration of a 'similar by-law to other
planning areas.
Staff have decided however that applying the height provisions of By-law No. 4980-07.D to
the R1-1 Zone, located on Hawthorne Lane, would be beneficial as this zone has a
reduced requirement for minimum lot area and frontage of 835.0 m2 (0.21 acres) and 22.0
metres (72.18 feet). Given these reduced zoning requirements, the potential to be
negatively impacted by building heightwould increase. The other provisions of By-law No.
4980-07.13 could not be appropriately applied to the R1-1 Zone, as this zone maintains the
requirements of the parent R1 Zone with respect to set backs.
Environmental Protection (EPI Zone
Some dwellings located within the area affected by By-law No. 4980-07.D fall partially or
entirely within the "Environmental Protection (EP) Zone." The only enlargement permitted
to existing dwellings in the EP Zone is an increase in height.
-61-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4'
February 19, 2008 - 3 - Report No. PL08-009
Therefore, Staff have also applied the height provisions of the subject by -taw to the EP
Zone. The other provisions of By-law No. 4980-07.D cannot be appropriately applied to the
EP Zone, as any outward enlargement or expansion of an existing dwelling would be
prohibited without getting relief from the zoning by-law.
Maximum Coverage of Accessory Buildings
The provision regarding the maximum allowable coverage of accessory buildings was
changed by limiting their coverage to 7.5% regardless of the size of the lot. In the first
draft, lots that were equal to or greater than 400.0 m2 (0.1 acres) could have a maximum
coverage of 10% for accessory buildings, however Staff believes that this amount is too
high and.have reconsidered that number.
Mapping Changes
By-law No. 4980-07.D also makes some administrative changes to the mapping within the
parent zoning by-law. Schedule "A", Maps 2 to 5 inclusive, have been revised to include in
hatching the areas which are subject to By-law No. 4980-07.D.
Hillview Road
As previously mentioned, a meeting was held with the residents/landowners on Hillview
Road at which it was agreed upon that an infill by-law should be applied to their road but
with the following exceptions:
Negatively sloping driveways should be permitted;
• Maximum allowable depth of a building of 16.0 metres (52.5 feet) is too restrictive
and may be more appropriately controlled by limiting coverage; and .
A maximum.ailowable garage width of 40% is too restrictive.
Staff have therefore drafted By-law No. 5002-08.13 which is specific. to Hillview Road in
order to address these concerns which has been appended to this report. Specifically, this
by-law differs in that provisions have been deleted that restrict negatively sloping driveways
and restrictions on garage widths. It allows for a larger depth requirement of 24.0 metres
(78.74 feet), however the maximum allowable lot coverage has been reduced to 30.0
percent from 35.0 percent..
It was further discussed at the meeting that any exceptions to the infill housing by-law
which would be applied to Hillview Road should also be applied to Tyler Street, east of
George Street, as this area has already been largely redeveloped as well. Staff does not
disagree with this comment with the exception that the two homes on the northwest and
southwest corners of Tyler and George should not have exceptions applied to them as they
are historic.
91*m
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 8
February 19 2008 - 4 - Report No. P 08-009
As articulated at the Public Planning Meeting by members of the public, residents are still
very much concerned about how ongoing construction is affecting their quality of life and
the loss of mature trees to development. Given that these concerns cannot be addressed
through the attached draft by-laws, it is recommended by Staff that Council direct the
appropriate departments to address these concerns. This would include the enforcement
of the Town's current by-laws and the creation of new by-laws if necessary. Finally, Staff
have appended an email and letter from some concerned residents who were unable to
attend the Hillview Road meeting, and Staff believes that the by-law that was drafted
specific to their streets would alleviate their concerns as well.
It is noted that through the final review of the specifics of the proposed zoning by-laws,
additional provisions and wording revisions have, been included in the by-laws to ensure
that they achieve their desired affect, while not being too restrictive that they cannot be
achieved and to ensure that all of the proposed provisions can be properly interpreted by
Staff. This by-law has evolved from the Public Meeting based on Staff review and
comments received by members of the public both through individual comments and group
meetings. Section 34(17) of The Planning Act states that where a change is. made in a
proposed by-law after the holding of the Public Meeting, the Council shall determine
whether any further notice is to be given in respect of the proposed by-laws. Given thattHe
proposed changes have been made in consultation with the member of the public, Staff
recommends that Council determine that another Public Meeting is not required. .
Application to 132 Hiliview Road
In order to test the by-law, the Town's Director of Building Administration has applied the
proposed by-law provisions to 132 Hillview Road, the house that created much concern
almost two years ago. The review identified that if the by-laws.were in effect; the following
provisions would not be met and would require relief.
By-law No. 4980-07.D
B -law Provision
Provision
I uired
Pro osed
Re uired Relief
Len th
7.9.3
1 16.0 m 52.5 ft
23.7 m 77.8 ft
7.7 m 25.3 it
Height Flat Roo
7.9.4
8:0 m 2% ft
111.5 m 34.4 ft
2.5 m 8.2 ft
Ceiling Height
7:.9.5
1.0 m 3.3 ft
2.13 m 6.99 ft
1.13 m 3.71'ft
Garage Width %
7.9.7
1 40%
42.6%
2.670
Further to the above, the subject dwelling also contains a negatively sloping driveway
which would be prohibited under the proposed by-law. Using this example, it is clearly
evident that the proposed by-law would accomplish what it is intended to do and would
address the concerns expressed by Council, Staff and the concerned residents.
By7law No 5002-08 D (Specific to Hillview Road and a portion of Tyler Streetl
The required relief under the Hillview Road/Tyler Street By-law would be for Height, as
illustrated above. Again this would reflect the desires of those individuals that have
interests on these roads, as expressed at the January 28 meeting.
-63-
GENERAL COMMITTEE - MARCH 18, 2008 JITEM # 4 ' g
February 19 2008 - 5 - Report No. PL08-009
OPTIONS
Option ion 1
As stated in the recommendation of this report.
Option 2
Council has the option of implementing the attached zoning by-laws with modifications.
Option 3
Council has the option of not enacting the attached zoning by-laws.
Option
With respect to Hiliview Road and Tyler Street (west of George Street), Council has the
option of applying either of the attached by-laws to the area, however it is recommended
that By-law No. 5002-08.13 be applied to the area as it was drafted specifically as a result of
consultation with the residents/landowners on Hiliview Road.
FINANCIAL IMPLICATIONS
I nfill housing has the potential of increasing the assessment value of properties. These by-
laws are not intended to prohibit infill housing butto provide restrictions to ensure the new
housing forms do not negatively impact the existing communities.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning to protect the overall investment of citizens in the community. Amending the
Town's Zoning By-law in order to put into place zoning provisions which would better
regulate infill housing facilitates this objective.
SERVICING ALLOCATION
Not Applicable.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
-64-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 10
February 19 2008 - 6 - Report No. PL08-009
CONCLUSION
The draft of. By-law No. 4980-07.1) has been finalized in accordance with Council's
direction, taking into consideration their resolution at the Public Planning Meeting held on
October 24, 2607, The draft by-law also contains the changes described above. It is
therefore recommended that Council enact By-law No. 4980-07.D. It is further
recommended that Council enact By-law No. 5002-08.1), which was drafted as a result of
consultation with the residents/landowners on Hillview Road.
ATTACHMENTS
Appendix A - Draft By-law No. 4980-07.D
Appendix B - Draft By-law No. 5002-08.D
Appendix C Zoning Provisions for the R1 Zone
Appendix D - Correspondence from Residents
PRE -SUBMISSION REVIEW
Management Team Meeting - February 6, 2008
Prepared by. Fausto Filipetto, Policy Planner _!
Extension 4345
Jim Ky)W, A,C1.P., R.P.P./ John S. Rogers,
Actin# Dir ctor of Planning and '� C.A.O.
Devel6piWent Services
-65-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 -
APPENDIX L0A"
1. DRAFT BY-LAW NO. 4980-07.D
-66-
GENERAL COMMITTEE - MARCH 189 2008
ITEM # 4 - 12
oW n of quo THE CORPORATION OF THE TOWN OF AURORA
By-law Number 4980-07.D
BEING A BY-LAW to amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora (File No. D14.08-07)
WHEREAS Section 34 of the Planning Act, R.S.O, as amended provides that the
Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS Ills deemed advisable to amend By-law 2213-78;
AND WHEREAS the municipal Council of The Corporation of the Town of Aurora
deems it necessary and expedient to amend.By-law 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS:
1. THAT the following provisions apply to all of the lands showninhatching on
Schedule "A" attached hereto and forming part of this By-law, which are'zoned
"Detached Dwelling Second Density_ Residential (R2) Zone" or -any R2
Exception Zone, and "Special Mixed Density Residential (R5) Zone" used for
the purposes of a detached dwelling. .
2. THAT the following be added as Section. 7.9 "Special Inflll Area Provisions"
Section 7.9 Special Infill Area Provisions
. All of the provisions of By-law Number 2213-78 shall apply with the exception
of the following:
7.9-1 The following definitions shall apply to the lands shown in
hatching on Schedule.."A" to By-law 4980-O.D:
i) Basement:
Means that portion of a building below the first storey.
n) en
Existing Dwellings, means the horizontal distance between
the front and rear exterior walls of a building.
New Dwellings, means the horizontal distance between the
minimum required front yard setback identified In Section
7.9.2 and the rear exterior walls of a building.
Ili) Existing Dwelling: -
Means a dwelling which maintains at least 60% of the area
of its exterior walls on the first storey.
Iv) Flat Roof,.
Means as a roof having a slope of less than 1 unit of rise for
every 10 units of run. Where more than 25% of the roof
area of a building is flat as defined in the preceding
sentence, the entire roof shall 'be deemed to be a "flat roof."
7.9.2 The provisions of Section 6.7 shall not apply hereto; the
minimum required front yard setback shall be calculated based
on the average setback of the immediate adjacent dwellings. In
the case of a corner lot, the minimum front yard setback shall be
based on that of the immediate adjacent dwelling.
7.9.3 No part of any garage shall project more than 2.0 metres beyond
the front wall of the habitable ground floor of the dwelling.
-67-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 13
By-law 4980-07.1)
In addition, a minimum setback of 6.6 metres to the front lot line
shall be maintained.
7.9.4 The maximum allowable depth of a building shall not exceed
16.0 metres and shall not encroach into the minimum required
rear yard setback.
7.9.6 The maximum allowable building height shall be 8.0 metres for a
building with a flat roof and 9.0 metres for a building with any
other type of roof. -
Notwithstanding the. provisions of Section 10.3.2.3 respecting
building height, these height provisions shall also apply to the
lands zoned "Detached Dwelling First Density Residential (R1-1)
Exoepticrr Zone" shown In hatching. on Schedule "A" to By-law
4980-07.D.
These height provisions shall also apply to the lands zoned
'Environmental Protection (EP) Zone" shown in hatching on
Schedule "A" to By-law' 4980-07.D,, which contain existing
.dwellings. '
7.9.6 The maximum allowable distance between.the ceiling of a
basement and the established grade Shall be 1.0 metres.
7.9.7 1) Driveways which have a negative slope from the front lot
line to the garage shall be prohibited.
ii)- Notwithstanding this provision, if a lot contains a natural
negative slope from the lot line to the garage, the driveway
shall be prohibited from having a negative slope which is
greater than the natural grade of the property.
7.9.8 - The following shall apply to lands where the lot frontage Is 15.0
Metes or greater:
1) The maximum allowable garage width shall not exceed -
40% of the width of the dwelling.
ii) A driveway shall be prohibited from exceeding the width of
the garage. -
7.9.9 The maximum lot coverage for accessory buildings and
structuresshall not exceed 7.5%. All other provisions of Section
6.2 shall. apply.
7.9.10 In addition to the minimum required interior side yard setbacks
as set out in the zone designations, new dwellings shall maintain
the following distance separations: -
1 storey dwelling 2.4 metres
2 storey dwelling 3.0 metres
3 storey dwelling 3.6 metres -
The minimum distance separation shall be measured from the
exterior wall of the new dwelling to the closest exterior wall of the
dwellings located on adjacent lots.
3. THAT Schedule "A" to By-law Number 2213-78, Maps 2 to 5 inclusive, are
revised to include in hatching the areas which are subject to the provisions of
Section 7.9 - Special Infill Area Provisions.
jZ1:10
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 -14
By-law 4980-07.D
4. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subject to such provisions_ the By-
law will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS_DAY DF . 2008'
READ A THIRD TIME AND F/NALLYPASSED THIS„DAY OF� 2008.
PHYLLIS. M. MORRIS, MAYOR
BOB PANIZZA, TOWN CLERK
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GENERAL COMMITTEE - MARCH 18, 2008
ITEM # a -1s
TOWN OF AURORA
THIS IS SCHEDULE "A"
THE REGIONAL MUNICIPALITY OF YORK TO SY•LAW NO.4980.07.D
PASSED THIS _ DAY
OF 2007.
808 PANI7.2A, CLERK
PHYLLIS M. MORRIS, MAYOR
® LANDS SUBJECT TO BY-LAW 4980-07.D
. SCHEDULE "A" TO BY-LAW NO. 4980-07.13
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GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 4 - 16
By-law 4980-07.D
Explanatory Note -
Re: Zoning By-law No. 4980-07.D
By-law Number 4980-07.D has the following purpose and effect:
To amend Town of Aurora 'By-law 22U-78, as amended, to include provisions for
Infill housing in the older portions of Town. It Includes provisions regarding setbacks,
dwelling depth, height, coverage, driveway widths and depressions and garage
widths and projections.
-71-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # a - 17
APPENDIX aByy
DRAFT BY-LAW NO. 5002-08wD
- ,2 -
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 -18
,�.1own ofgor THE CORPORATION OF THE TOWN OF AURORA
By-law Number 5002.08.D
BEING A BY-LAW to .amend Bylaw 2213-78, as
amended, being the Zoning By-law of the Town of
Aurora (File No. D14-08-07)
WHEREAS Section 34 of the Planning Act, R.S.O. as amended provides that the
Council of a local Municipality may pass a Zoning By-law;
AND WHEREAS it is deemed advisable to amend By-law 2213-78;
AND WHEREAS the municipal Council of The Corporation of the Town of.Aurora
deems it necessary and expedient to amend By -Jew 2213-78, as amended;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWN OF
AURORA ENACTS AS FOLLOWS: -
1. THAT the following provisions apply to all of the lands shown in hatching on
Schedule "A" attached hereto and forming part of this By-law, which are zoned
"Detached Dwelling Second Density Residential (R2) Zone."
2. THAT the following be added as Section 7.10 "Specific Infill Area Provisions"
Section 7.10 Specific Infill Area' Provisions
All of the provisions of By-law Number 2293 78 shall apply with the exception
of the following:.
7,10.1 The following definitions shall apply to the lands shown in
hatching on Schedule °A" to By-law 500E-08.D:
l) Dy
Existing Dwellings, means the horizontal distance between
the front and rear exterior walls of a building:
New Dwellings, means the horizontal distance between the
minimum required front yard setback identified in Section
7.10.2 and the rear exterior walls of a building. .
Existing Dwelling:
Means a dwelling which maintains at least 50% of the area
of Its exterior walls on the first storey.
kit) Flat Roof:
Means as a roof having a slope of less than 1 unit of rise for
every 10 units of run. Where more than 25% of the roof
area of a building is gat as defined in the preceding
sentence, the entire roof shall be deemed to be a "Flat roof,"
7A0.2 The provisions of Section 6.7 shall not apply hereto; the
minimum required front yard setback shall be calculated based
on the average setback of the immediate adjacent dwellings. In
the case of a comer lot, the minimum front yard setback shall be
based on that of the immediate adjacent dwelling.
7.10.3 No part of any garage shall project more than 2.0 metres beyond
the front wall of the habitable ground floor of the dwelling. In
addition, a minimum setback of 6.0 metres to the front lot line
shall be maintained. -
-73-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 19
By-law 5002-08.O
7.10.4 The maximum allowable depth of a building shall not exceed
24.o metres and shall not encroach into the required rear yard
setback
7.10.6 The maximum allowable lot coverage shall be 30.0 percent.
7.0.6 The maximum allowable building height shall be 8.0 metres for a
building with a flat roof and 9.0 metres for a building with any
other type of roof.
These height provisions shall also apply to the lands zoned
"Environmental Protecllon (EP) Zone" shown in hatching on
Schedule "A" to By-law 5002-08.1), which contain existing
dwellings. _
7.10.7 The maximum lot coverage for accessory buildings and
structures shall not exceed 7.5%. All other provisions of Section
6.2 shall apply.
7,10.8 In addition to the minimum required interior side yard setbacks
as set out in the zone designations, new dwellings shall maintain
the following distance separations:
1 storey dwelling 2A metres
2 storey dwelling - 3.0 metres
3storey dwelling 3.6 metres
The minimum distance separation shall be measured from the
exterior wall of the new dwelling to the closest exterior wall of the
dwellings located on adjacent lots.
3. THAT Schedule "A' to By-law Number 2213-78, Map 4, is revised to Include in
hatching the areas which are subject to the provisions of Section 7.10 -
Specfic Infill Area Provisions.
4. THAT no part of this By-law will come into force until the provisions of the
Planning Act have been complied with, but subject to such provisions the By-
law will take effect from the day of passing thereof.
READ A FIRST AND SECOND TIME THIS_DAY OF , 2008.
READATHIRDTIMEANDFINALLYPASSEDTHIS_DAYOF1, -.2008.'
PHYLLIS. M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
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GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 20
TOWN N OF AURORA THIS IS SCHEDULE"A"
TO BY-LAW N0. 8002-08.1)
THE REGIONAL MUNICIPALITY OF YORK
PASSED THIS DAY
OF 2007.
BOB PANIZZA, CLERK
PHYLLIS M. MORRIS, MAYOR
rr; s LANDS SUBJECT TO BY-LAW 6002-08-D
IiJ
SCHEDULE "A" TO BY-LAW NO.6002-08.D
-75.
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 21
By-law 5002-08.1)
Explanatory Note
Re: Zoning By-law No. 5002-08.D '
By-law Number 5002-08.D has the following purpose and effect:
To amend Town of Aurora By-law 2213-78, as amended, to include provisions for
inflll housing on Hillview Road and a portion of Tyler Street.. It includes provisions
regarding setbacks, dwelling depth, height, coverage and garage projections.
-76-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 22
APPENDIX-`-"%^pyy
R7 ZONING PROVISIONS
-77-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 2s
Town of Aurora Residential Zones
Zoning By-law R1 Zone
SECTION 10 DETACHED DWELLING FIRST DENSITY RESIDENTIAL (R1)
ZONE
The following provisions shall apply to all Detached Dwelling First Density
Residential (R1) Zones.
10.1 Uses Permitted
- one detached dwelling per lot
- a home occupation
10.2 Zone Requirements .
10.2.1 Lot Specifications
Lot Area (minimum) 2,000.0. square metres
Lot Frontage (minimum) 30.0 metres
10.2.2 Siting Specifications
Front Yard (minimum)
9.0 metres
Rear Yard (minimum)
9.0 metres
Interior Side Yard (minimum):
- one (1) storey
4.5 metres
- two (2) storeys,
4.5 metres
Exterior Side Yard (minimum)
9.0 metres
10.2.3 Building Specifications
Floor Area (minimum):
- one (1) storey
120:0 square metres
- two (2) storeys
140.0 square:metres
Lot Coverage (maximum)
35.0 percent
Height (main building) (maximum)
10.0 metres
(2396-80) Notwithstanding the provisions of By-law 2213-78 respecting lot frontage,
the lands shown in dark outline on Schedule "A" attached hereto and
forming part of this By-law may be used for, the creation of three
residential lots having frontage and dimensions as shown on Schedule
uX
See Schedule "A" to By-law ZA6-80
Section 10 — Page 1 January 2008
M4.18
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 4 - 24
APPENDIX "D"
RESIDENT
CORRESPONDENCE
-79-
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 4 - 25
Yage 1 0I 1
Filipetto, Fausto
prom: Michael Soble
Sent: .Saturday, January 26, 2008 1:13 PM
To: Fllipetto, Fausto
Subject: Draft By -Law - Infill Housing - Hillview Road
Attn: Mr. Fausto Filipetto
Dear Sir:
Thank you for the recent notification concerning the open house scheduled for January 28, 2008. Unfortunately; I
am not able to attend this session in person but would like to inform your office of my opposition to the draft by-
laws as they are currently drafted.
In particular, I am fully supportive of negative sloped driveways that result in "hidden" garage space as opposed to
the alternatives suggested that would result in these structures being very evident. Although I am often
inconvenienced by the heavy construction traffic on the street (and the lack of enforcement of existing bylaws
governing this issue), it is evident that the value of my property has been positively impacted by the development:
I believe that the passing of the new by-laws as proposed would ultimately result significant reduction In the value
and this is obviously not acceptable.
I thank your for considering my input.
Yours truly,
Michael Sobie
Hillview Road
Aurora, Ontario 114G 2M6
2/11/2008
GENERAL COMMITTEE - MARCH 18, 2008 ITEM # 4 - 26
To: Fausto Filipetto, ffilipetto e-aurora.ca
Cc: pmonis .e-aurora.ca
Re Infill Housing By-law, Hillview Road, Information Session January 28,
2008
Dear Mr. Filipetto
Let us start by saying we are not in favour of the proposed by-law
amendmentsand respectfully submit our comments for your consideration.
We understand that the residents of Hillview Road are able to make
corriments at the council meeting on January 28, 2008. We thank the town
for forwarding its January 18, 2008 notice.
We apologize for not being able to attend in person. We are out of town
attending to immediate family matters. This topic however, is of extreme
importance to us therefore we are sending this written comment to you..
Our family has owned property on Hillview Road since 1979.
For many years Hillview Road has been the subject of a "knock -down and
rebuild development" transition. This started on the south side of Hillview ` over 15 years ago. In our minds, these were the first "monster" homes on
Hillview. Since that time there have been 7 new large homes built on the
street with more planned.
Unlike subdivisions, the redevelopment of Hillview Road shows the various
characteristics and preferences of individual ownership and design. On
Hillview all homes are not the same, never have been and thankfully never
will be. Hillview Road has traditionally been a very quite dead end street
offering peaceful country -like living in the heart of Aurora. Regardless of
the new "monster" homes it remains a peaceful street.
To say we are confused by Council's sudden interest in Hillview Road
would be an understatement. Re -development has been happening on
Hillview for close to two decades.
All residents of Hillview Road have made significant investments in their
homes. We are no exception having incurred significant renovations. We
-81-
GENERAL COMMITTEE - MARCH 18, 2008
chose a more traditional design that satisfied our personal preference.
Others on the street with larger lots and different living requirements have
made their choices. At this late stage of the ye -development on Hillview
Road who's to say who's right or who's wrong?
,Any amendments to the by-law at this juncture could well have a detrimental
impact on property values. We don't believe Council should inject any more
potentially negative influences on property values.by amending by-laws at
this stage. -
Hillview Road is what it is, if council had any interest in Hillview Road it
should have been voiced and acted upon over 15 years ago. To change the
rules mid -stream is not logical and could have future implications to the
property owners.
We are not in favour of the proposed by-law amendments and respectfully
submit our comments for your serious consideration.
Sincerely,
TTTTTTr������ssssssh and Chuck Seguin
Ilview Road
moral
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GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 ' 1
i. TOWN OF AURORA
AURORA GENERAL COMMITTEE No.FS08-005
SUBJECT: Former Hydro Building, 2f5Industrial Parkway
FROM: L. John Gutteridge, Director of Finance / Treasurer
DATE: March 4, 2008
RECOMMENDATIONS
That a space planner be retained to review the space needs of the Public
Works Operations and Parks Operations and report to Council by the end of
June; and
That the funds for the fees of the Space Planner be taken 50% from the Parks
Development and Facilities Development Charges Reserve Fund and 50% from
the Public Works Administration Development Charges Reserve Fund and
That the tender for the Construction of a Salt Dome be delayed until the
completion of the Space Needs Study; and
That the Former Hydro Property at M Industrial Parkway be retained until the
Space Planner has completed their work;
BACKGROUND
After numerous attempts to determine a use for the former hydro. building at 215 Industrial
Parkway we have been ask to prepare this report which we hope puts a different
perspective on the matter. The guiding principle for this approach is that Council has the
desire to create the most efficient and effective operation for our taxpayers.
We have looked at all previous reports and have decided to look at our needs as opposed
to trying to make the hydro building our solution.
One of the main considerations for this property is for the Parks Department. In order to
understand our needs it required a tour of our existing Public Works and Parks facilities
and we would also encourage Council to do a tour.
It appears that in some areas we are not utilizing our resources to there best advantage. A
couple of simple examples are:
• Both the Public Works and the Parks Department have their own material piles,
such as gravel and limestone.
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GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 - 2
March 4 2008 - 2 - Report No. FS08-005
• We have large inventory of gravel, limestone, sand and salt for longer term needs
whereas we might want to consider more of a "just in time" approach to inventory; -
• There are significant amounts of used materials stored on site and we may want to
consider a better approach to disposal,
• We make an effort to store all of our rolling stock indoors, whereas we mightwant to
consider outside storage with the utilization of Block Heaters.
• We allow some of our contractors to utilize space in ouryard while completing work
for the Town.
• In general we don't believe that the property has the best utilization of space.
• Finally we believe that this facility is already in the right neighbourhood and the
value of this land would be less than the value of the Hydro Property, or any other
property owned by the Town of Aurora.
Attachment #1 is a matrix of our current space and a projection of ourfuture needs with no
particular location in mind. These projections were determined by the operating
departments using in. the most part existing utilization on a population basis and
extrapolating this to a population of 75,000. We have some concern with this approach.
We have also reviewed the other suggested uses for the Hydro property, reviewing these
in the same context as we did for the Parks Operations. Some of the suggested uses
were:
• Youth Centre
o Could be a good location but the building in its current configuration would
not likely be suitable and the space would be too large requiring a need for
additional tenants. If Council is considering a youth centre this location
would be a good location but we would have to invest money in the building.
If Council is going to invest money into the building determining the best
location should also be considered.
• Community Space
o Like the Youth Centre this would be a good location, Council must consider if
providing Community Space is what we need and is this the best facility in
which to provide this. Our ability to provide this space and generate revenue
would be a break even proposition at best. The biggest problem with
Community Space is if you only have one or two tenants you are then
maintaining the entire building for one or two and you would not generate
enough revenue to maintain the building. Once again the municipality is in
the Landlord business and we have to question if we should be a landlord.
• Town Storage
o This location is too valuable to consider converting itto a Storage Centre, but
it is something that we could have the Space Planner look at in conjunction
with our other needs.
• Carpenter
o The relocation was only a small part of the facility in conjunction with other
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GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 ' 3
March 4, 2008 - 3 - Report No. PS08-005
uses, which would facilitate additional space for the Aurora Skating Club.
• Dog Pound
o With our new animal cqntrol provider this does not seem to bean issue any
longer
• Parks Yard
o This will be elaborated on further in this report but the conclusion is that this
facility is not ideally suited for the operation and it only addresses our needs
for the short term. We also believe that before we proceed that the pros and
cons of separating the Parks and Public Works Department should be
reviewed.
• Leasing of Property
c This is a good suggestion if the municipality thinks that we have a use for the
property some time in the future. However, as is mentioned in the report
municipalities are not good landlords as we tend to attract a different cliental
and there are outside pressures to increase rents when necessary.
After reviewing all proposed uses we have concluded that the property in its current
configuration is not suitable for any of the suggested uses without requiring renovations
and considering additional tenants. We do believe that the property could have value for
the town in the future as vacant land or with major renovation to accommodate the best
possible use.
COMMENTS
We hope that we all recognize that as our municipality grows there will be a need for more
space or an improvement in our utilization of space for our Public Works and Parks
Operations.
In order to prepare this report it will be necessary to determine what our needs are and
what they will be when we grow out.
The second and we believe more important issue is should our Public Works and Parks
Operations be separated? If you look at adjacent municipalities all of them are addressing
the same issue, the Town of Newmarket is currently building a new combined facility,
Richmond Hill is combining their operations in their former Hydro Building, the City of
Vaughan and the Town of Wh itch urch-Stouffville also completed a new joint facility. As
well as building joint facilities some are also combining the operations into a Single
Operations Department or Division.
On the contrary there are also some municipalities that combined their facilities for Parks
and Public Works and are now in the process of separating them again, the City of Guelph
is an example.
-85-
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 - 4
March 4 2008 - 4 - Report No. FS08-006
The determining factors are improvements in productivity and effectiveness.
Some of the efficiencies that we would see:
• Sharing of resources i.e. copiers, colour printers, etc.
• Sharing of equipment i.e. vehicles, mowers, backhoe's, etc.
• Utilization of common inventory sources.
• I.T. would only have one facility to connect
• Savings in Telephone System
• Sharing of common areas such as meeting rooms, staff rooms etc.
• There should be a savings In the moving of information from this location to
Town Hall as opposed to adding a P location.
• Parks would not have to travel to get gas
• Parks would not have to deliver vehicles for repair
No matter the solution Council must appreciate that there is a need for an investment, this
has been clearly identified in the various operational reports and more particularly the
Development Charges Study, the Parks Master Plan, Fleet Management Report, Salt
Management Report and to some extent the Covenco Report. Our objective is to
determine a solution that will return the best value for our investment with the ultimate
objective of operational efficiency.
In determining our needs for the future and more particularly the building and yard space
we believe that we should look to a professional space planner to determine not only the
space required but the proper lay out of the space and buildings required. We believe that
the calculation of our space needs should be by factors other than population. If Council
were to concurwith the engagement of a Space Plannerwe would recommend that this be
undertaken immediately and that the results be reported back to Council by the end of
June.
We believe that the best way to accomplish the most effective and efficient solution is to
work with a space planner and a blank page and consider all the alternatives.
We also believe that trying to utilize the Hydro Building for either of these operations is like
trying to make the.suit fit the cloth when we should be looking at making the cloth fit the
suit. To illustrate this you will see in Attachment #1 that the Parks Operations have
identified a need for 13,063 sq ft of Park Operations work area and the Hydro building has
13,200 square feet that does not meet the configuration that would be required to
accommodate the Parks Operations efficiently. In addition they have identified a need for
91,424 sq ft of outside space and the Hydro property only has 26,200 sq ft.
Although the Hydro Property is a great property it has to serve a purpose be it for the
building or for the land but it can't be solely because we own it. Council will have to
determine our needs and if this property fits the need.
SUM
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 - 5
March 4; 2008 -5 - . Report No. FS08-005
If the property doesn't meet any need today then the decision could be to keep it and lease
it until we have a need for the building or the property. If Council chooses the lease option
there is the problem of filling the facilities with compatible uses and the problems that result
when you can only get one tenant and the majority of the building remains empty.
OPTIONS
1. As stated in the recommendations in this report
2. That the Hydro Building be declared surplus and sold
3. That staff be directed to lease the Hydro Building
4. That renovation work be undertaken to accommodate municipal uses as determined
by Council
FINANCIAL IMPLICATIONS
Prior to preparing this report there were budget items identified in the current capita
program for changes required to accommodate the Parks Department moving tothe Hydro
Property.
Renovations to Hydro Building $ 200,000
Building Improvements Scanlon Court PW $ 200,000
In addition to the capital improvement budget line items moving the Parks Operation to the
Hydro Building would see some Operational budget increases as a result of operating 3
buildings instead of 2, increases in communication costs, travel time forgas and equipment
repairs,. etc.
As the need to expand facilities to accommodate growth has been recognized there was
money identified in the Development Charges Study as follows:
2009 Parks Yard Expansion $ 770,000
2008 Building A Expansion $1,500,000.
2013 Parking Lot Expansion $ 280,000.
2006 Salt Storage Building $ 250,000.
The above numbers identify $3,200,000 in potential expenditures for renovation or
expansion of Parks and Works Department needs.
The third piece to the equation is what is the value of the Hydro building should Council
wish to dispose of this property:
Assessed value is $2,144,000.
I U-A
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 - 6
March 4 2008 - 6 - Report No. FS08-005
Potential MunicipalTax Revenue from Building $ 10,578.
In discussing with Newmarket they have advised us that their estimated cost per square
foot for new construction for this kind of facility to be between $180 to $200 per square
foot.
Finally what is the potential revenue should Council decided to lease the facility:
Potential Rental Income $ 113,000.
Potential Tax Revenue from Building $ 10,578.
Previously leased the building for $ 107,000.
CONCLUSIONS
After reviewing all of the information provided to date we believe that the first principle
should be that we look at the solution that resolves our issues for the 'long term,
recognizing there will be a cost.
Making decisions that result in trying to make something work will result in the same costs
or more as doing it right in the first place in either wasted capital dollars or lack of
efficiencies.
Therefore we have concluded that the Hydro Building as it stands today is not the right fit
for the Parks Operations for the following reasons:
It does not resolve the issue for the long term without redesign or expansion
• The building has greater value to the municipality if it is sold or as a rental property
or for other potential uses for the municipality
• We believe that the issue of the Public Works and Parks operations operating out of
the Scanlon Court property should be examined to see if our needs can be met
before we examine other solutions
• Scanlon Court Property is a better location if it can accommodate our needs
For the reasons stated above we do believe that the best value to the municipality for this
property would be to sell it if the space planner determines that the property would be
redundant for any of the municipality's heeds. Another option would be to lease the
property but based upon experience municipalities do not typically make good landlords
from the perspective of obtaining a profitable return on your investment.
We would also recommend that Council hire a space planner to determine both the land
and building space that would be required to the Town's maximum growth so Council can
. 88 -
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 -
March 4, 2008 - 7 - Report No. FS08-005
determine if the land we already own is sufficient to meet our needs.
After reviewing the Parks and Public Works Operations as part of this process we believe
that we should review the benefits of joint location and if the Scanlon Court property can
accommodate this. We believe that we need to look at the land that we have at Scanlon
Court to first see if it can accommodate our needs. To do this we should first look at the
way we do business with the intent of developing efficiency improvements.
Attachment #2 and #3 are aerial photo's of the town properties at the same scale, we are
hopeful that the land at Scanlon Court could meet our needs, we say this because we
believe that the facilities that we have are not conducive to an efficient operation and to
make it so it will require a capital investment.
If Council concurs with our recommendation to proceed and investigate Capital
Improvements to the Scanlon Court propertyto accommodate our Public Works and Parks
Operations. We would suggest that the capital projectto erect a Salt Dome be put on hold
until any investigation is completed so long as it is not delayed past the requirements of the
salt management plan.
Council may want to maintain ownership of the Hydro Property until decisions about Parks
and Works operations have been determined as the Hydro Property may be suited for
temporary location should construction at Scanlon Court be required.
LINK TO STRATEGIC PLAN
Goal D: Ensure transparent, accountable and open governance in concert with informed
and involved citizens
Objective D1: Continue the commitment of fiscal responsibility and accountability
Objective D2: Enhance customer service
Objective D3: Be accountable and transparent to residents by ensuring open and
accessible information flow and accessible decision -making
Objective D4: Create a respectful environment that fosters team work and open dialogue,
consistent with a Character Community. These Objectives acknowledge the responsibilities
required by governance that contribute to informed and involved citizens.
ATTACHMENTS
ATTACHMENT #1 - Current Space Utilization
GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 - 8
March 4, 2008 - 8 - Report No. FS08-005
ATTACHMENT #2 —Aerial Photo of Former Aurora Hydro Building
ATTACHMENT #3 —Aerial Photo of Public Works and Parks Yard
PRE -SUBMISSION REVIEW
Management Team Review— Wednesday, February 27, 2008
Prepared
John Gutteridge, Director of Finance/Treasurer -Ext. #4111
L. Jonn Guttendge
Director of Finance/Treasurer
9 n S. Rogers
Chief Administrative Officer
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GENERAL COMMITTEE - MARCH 18, 2008
ITEM # 5 - 9
ATTACHMENT #1
Current
Space Utilization
Public
Scanlon
Works
Parks
Court
Sq. Feet
Sq. Feet
Sq. Feet
Land
181,910
- 85,520
267,430
Buildings
11,991.
5,480
17,471
Snow pump
39,827
39,827
Asphalt
37,674
37,674
Salt Shed
6,243
6,243
Office Staff Area
3,897
1,080
4,977
Yard Staff Area
1,098
1,080
2,178
Garage Bays
7,190
5,480
12,670
Mechanics Bays
1,798
1,798
Green House -
2,904
2,904
Machell Total
Sq. Feet Sq. Feet
85,520 352,950
17,471
39,827
37,674
6,243
4,977
2,178
12,670
1,796
2,904
-91-