Agenda - General Committee - 20080401GENERAL COMMITTEE
AGENDA
NO.08-17
TUESDAY, APRIL 1, 2008
CLOSED SESSION AT 5:30 PM
GENERAL COMMITTEE TO COMMENCE
AT 7:00 PM
COUNCIL CHAMBERS
AURORA TOWN HALL
PUBLIC RELEASE
27/03/08
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 08-17
Tuesday, April 1, 2008
7:00 p.m.
Council Chambers
Councillor Wilson in the Chair
Meeting to open in public session in the Council Chambers and then resolve into
closed session.
X CLOSED SESSION - 5:30 p.m.
Personal, Property and Labour Relations
RECOMMENDED:
THAT General Committee resolve into a Closed Session to consider
personal matters about identifiable individuals; a property matter regarding
the Town owned 404-Leslie Street lands; and labour relations matters
regarding non -union staff compensation and Town Hall and Leisure
Services Facilities temporary closure for Christmas holidays 2010.
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OF AGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
General Committee Meeting No. 08-17 Page 2 of 6
Tuesday, April 1, 2008
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes 08-11 pg. 1
Wednesday, February 27, 2008
Special General Committee Meeting Minutes No. 08-12 pg. 8
Monday, March 3, 2008
Special General Committee Meeting Minutes 08-13 pg. 15
Thursday, March 6, 2008
General Committee Meeting Minutes 08-14, March 18, 2008 pg. 17
RECOMMENDED:
THAT the Special General Committee Meeting minutes 08-11, 08-12, 08-
13 and General Committee Meeting minutes 08-14 be adopted.
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
(a) Mr. John Lenchak, Vice -Chair pg. 31
Accessibility Advisory Committee
Re: Accessibility
(b) Mr. Vincent Santamaura, SRN Architects Inc. pg. 32
Re: 15160 Yonge Street— Request for Cash -in -lieu -of -Parking
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION — HELD AT 5:30 p.m.
XI ADJOURNMENT
General Committee Meeting No. 08-17 Page 3 of 6
Tuesday, April 1, 2008
AGENDA ITEMS
C EAC08-03 — Environmental Advisory Committee Meeting Minutes pg. 33
March 6, 2008
RECOMMENDED:
THAT the Environmental Advisory Committee Meeting minutes from the
March 6, 2008 meeting be received and the recommendations contained
therein be approved.
2. HAC08-02 — Heritage Advisory Committee Meeting Minutes pg. 43
March 17, 2008
RECOMMENDED:
THAT the Heritage Advisory Committee Meeting minutes from the March
17, 2008 meeting be received and the recommendations contained therein
be approved.
3. AAC08-02 — Accessibility Advisory Committee Meeting Minutes pg. 49
March 19, 2008
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
March 19, 2008 meeting be received and the recommendations contained
therein be approved.
4. EDACO8-03 —Economic Development Advisory Committee Meeting pg. 60
Minutes - March 19, 2008
RECOMMENDED:
THAT the Economic Development Advisory Committee Meeting minutes
from the March 19, 2008 meeting be received and the recommendations
contained therein be approved.
General Committee Meeting No. 08-17
Tuesday, April 1, 2008
Page 4 of 6
5. PL08-027 — Release for Registration pg. 67
Ballymore Building (Bathurst) Corp. and
Ballymore Development (Bathurst) Corp.
Part of Lot 71, Concession 1, E.Y.S., 65M-2767
North of Bloomington Road, East of Bathurst Street
File D12-04-1A
RECOMMENDED:
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and
Ballymore Building (Bathurst) Corp. and Ballymore Development
(Bathurst) Corp., in accordance with the draft approved conditions dated
July 26, 2007, subject to the provision of financial payments and securities
as set out on Schedules "K" and "L" of the agreement substantially in the
form attached and subject to the execution of the Sewer Connection
Agreement between the Owners, the Town of Richmond Hill and the Town
of Aurora; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
6. PL08-021 — Application for Minor Site Plan pg. 138
999080 Ontario Limited
14800 Yonge Street
File D11-09-07
RECOMMENDED:
THAT report PL08-021 regarding proposed fagade and structural
alterations to the Aurora Shopping Centre be received as information.
7. PL08-019 — Request for Street Names pg. 147
Stirling Cook Aurora Inc.
13777, 13795, 13815 Yonge Street and
74 Old Bloomington Road
Parts of Lot 17, 18, 19 and 20, Registered Plan 166
File D07-02-06
IJMolo]L1lhLT11:1011DIADI
THAT the following street name be approved for the proposed private road
within Draft Plan of Condominium, D07-02-06, Stirling Cook Aurora Inc.
Street "A" — Davina
General Committee Meeting No. 08-17
Tuesday, April 1, 2008
Page 5 of 6
[]
a
11
BA08-001 — Customer Service Initiative Team —
Terms of Reference
RECOMMENDED:
THAT report BA08-001 be received as information; and
pg. 151
THAT Council endorse the Terms of Reference and Work Plan for the
Customer Service Initiative Team outlined in report BA08-001.
LS08-018 — Request for Proposal — LS2008-25 Ada Johnson
Park Water Play
RECOMMENDED:
pg. 158
THAT Council accept RFP LS2008-25, submitted by ABC Recreation Ltd
in the amount of $134,859.33, for the provision of design and installation
of the Ada Johnson Park Water Play system.
PW08-014 - Lake Simcoe Clean-up Fund
RECOMMENDED:
pg. 165
THAT Council receive report PW08-014 - Lake Simcoe Clean-up Fund for
information; and
THAT, considering Environment Canada has approved the three
submitted projects, staff be directed to report more fully on the projects to
the April 8, 2008 Council meeting to receive Council's approval to submit
detailed proposals for the project(s) by the April 14, 2008 deadline.
Memorandum from the Chief Administrative Officer
Re: Council Priority List
RECOMMENDED:
pg. 174
THAT the memorandum regarding the Council Priority List be received for
information.
General Committee Meeting No. 08-17
Tuesday, April 1, 2008
Page 6 of 6
12. Correspondence from the Regional Municipality of York pg. 176
Police Services Board
Re: Resolution Pertaining to the Corrections and Conditional Release
Act
RECOMMENDED:
THAT Council provide direction on this matter.
13. Correspondence from the Minister Responsible for Seniors pg. 180
Re: Senior of the Year
RECOMMENDED:
THAT the correspondence from the Minister Responsible for. Seniors
regarding Senior of the Year be received for information.
14. Proposed Motion from Councillor Buck
Re: Presentations at Council Meetings
(deferred from March 25, 2008 Council)
Withdrawn from the agenda at the request of Councillor Buck
GENERAL COMMITTEE - APRIL 1, 2008
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO, 08-11
Council Chambers
Aurora Town Hall
Wednesday, February 27, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck, Collins- .
Mrakes (arrived at 7:42 p.m.), Gaertner (arrived at
7:14 p.m.), Granger, Marsh, MacEachern, McRoberts
and Wilson (arrived at 7:32 p.m. and left at 10:38
p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES Director of Financial Services/ Treasurer; Director of
Leisure Services, Financial Analyst/Budget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Mayor Morris called the meeting to order at 7:05 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor Marsh declared a pecuniary interest in item 7. due to an
employer/client relationship. Councillor Marsh took no part in the discussion or
voting in this matter.
Councillor McRoberts declared a pecuniary Interest in item 15.
N APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ PowerPoint Presentation by the Director of Financial Services
Re: 2008-2011 Budget— February 27, 2008.
-➢ ADDITIONAL MATERIAL - ITEM 10
FS08-010 — Discretionary and Obligatory Reserve Report to
December 31, 2007
➢ ADDITIONAL MATERIAL - ITEM 11 — Summary of 2007 Surpluses
➢ ADDITIONAL MATERIAL ITEM 12
FS08-011 — Property Tax Assistance for Low -Income Seniors and
Low -Income Persons with Disabilities
➢ ADDED ITEM 14 — Correspondence from the Director of Public
Works
Re: Request for Increase in Winter Operating
Budget
-1-
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-11
Wednesday, February 27,2008
➢ ADDED ITEM 15—Correspondence to all Ice Users regarding
Proposed Fee Increases and the Responses
Received to Date
'CARRIED
Councillor Gaertner arrived at 7:14 p.m.
III DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer—
Budget Status Update
The Director of Financial Services/Treasurer provided an overview of the
various changes to date with respect to the 2008 budgets and advised the
committee that the municipality is In good financial standing.
Councillor Wilson arrived at 7:32 p.m.
General Committee recommends:
THAT the Director of Financial Servlces/TreasureR present the budget
overview at the next Council meeting. _
CARRIED
General Committee recommends:
THAT the presentation by the Director of Financial Services/Treasurer be
received for information.
CARRIED
.Councillor Collins-Mrakas arrived at 7:42 p.m.
IV MATTERS.FOR CONSIDERATION
14. Correspondence from the Director of Public Works
Re: Request for Increase in Winter Operating Budget - ADDED ITEM
General Committee recommends:
THAT $180,000 be added to the 2008 Winter Operating Budget.
CARRIED
Councillor McRoberts declared an interest in correspondence from a recreational facility
user as the facility is owned by his employer. Councillor McRoberts took no part in the
discussion or voting with respect to the specific correspondence.
15. Correspondence to all Users Groups regarding Proposed Fee Increases
and the Responses Received to Date - ADDED ITEM
General Committee recommends:
THAT the correspondence from the User Groups regarding proposed fee
increases and the responses received to date be referred to staff to
provide a summary and report on the comments of the user groups.
CARRIED
-2-
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-11
Wednesday, February 27, 2008
1. Memorandum from the Financial Analyst/Budget Supervisor
Re: Additional Information Requested at January 29, 2008 meeting
(2) Staffing for the Aurora Heritage Centre
General Committee recommends:
THAT funding of $80,000 be set aside for salaries and/or contract
positions at the Aurora Heritage Centre.
CARRIED
(3) Contract Communications Support for Mayor and Members of Council
General Committee recommends:
THAT. $15,000 be included in the 2008 operating budget for contract
communications support for the Mayor and Members of Council.
CARRIED
(4). Review of the CAO's Budget for Potential Reductions
General Committee recommends:
THAT the level of funding for receptions be maintained at the 2007 level of
$2,500.
CARRIED
General Committee recommends:
THAT the review of the GAO's budget for potential reductions be deferred
to the next budget meeting.
CARRIED
(5) Council's Options with Respect to the Library Board
General Committee recommends:
THAT the Library Board 2008 Budget be increased by 4% over the 2007
Budget.
CARRIED
General Committee recommends:
THAT the balance of the memorandum from the Financial Analyst/Budget
Supervisor regarding additional information requested at January 29, 2008
meeting be received for information.
CARRIED
2, Memorandum from CAO - 2008 CAO/Administration Budget Summary
This matter was deferred to the next budget meeting
-3-
GENERAL COMMITTEE - APRIL 11 2008
Special General Committee Report No. 08-11
Wednesday, February 27, 2008
3. Summary of 2008 Budget Changes as of. January 29, 2008
General Committee recommends:
THAT the summary of 2008 Budget changes as of January 29, 2008 be
received for information.
CARRIED
S. Extract from Environment Advisory Committee Regarding Advertising
General Committee recommends:
THAT the 2007 level of the Notice Board in the amount of $65,000 be
maintained; and
THAT the extract from the Environment Advisory Committee regarding
advertising be referred to the CAO for comment.
CARRIED
4. Memorandum from the CAO regarding Advertisement Budget for 2008
General Committee recommends:
THAT the memorandum from the CAO regarding Advertisement Budget
for 2008 be received for information.
CARRIED
6. Staff Justifications
Economic Development Division
General Committee recommends:
THAT the memorandum from the CAO regarding the justification of the
Administrative Assistant to the Economic Development Division be
referred back to the CAO for an operating staffing plan of the division.
CARRIED
Marketing/Communications Division
General Committee recommends:
THAT the memorandum from the Marketing/Communications Co-ordinator
be received for information.
CARRIED
Building Administration
General Committee recommends.
THAT thememorandum from the Director of Building Administration
regarding an additional Building Clerk be received for information.
CARRIED
-4.
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-11
Wednesday, February 27, 2008
IT Services
General Committee recommends:
THAT the full time Help Desk/Telecom Support position be approved.
CARRIED
Public Works
General Committee recommends:
THAT the matter of the full time Environmental Engineer position be
referred back to the Director of Public Works for additional information.
CARRIED
General Committee recommends:
THAT the memorandum from the Acting Director of Public Works.
regarding new staff for the Public Works Department in 2008 be received.
CARRIED
Leisure Services
General Committee recommends:
THAT the memorandum from the Director of Leisure Services regarding
new staff complement for 2008 be received for information.
CARRIED
The committee recessed at 10:11 p.m.
The committee reconverted at 10:14 p.m.
7. Report from the Director of Public Works
Re: Vandorf Sideroad Capital Budget Update
,General Committee recommends:
THAT report PWO8-007 regarding Vandorf Sideroad update be received;
and
THAT $20,000, less $7,500 expended in 2007, be Included in the 2008
budget.
CARRIED
9. Deferral from Council Meeting February 12, 2008
Re:Smart Commute Budget
General Committee recommends:
THAT the information regarding Smart Commute Budget be received for
information.
CARRIED
-5-
GENERAL COMMITTEE - APRIL 19 2008
Special General Committee Report No. 08-11
Wednesday, February 27, 2008
General Committee recommends:
THAT the hour be extended by 15 minutes to address the remainder of
the agenda Items.
CARRIED
10. Memorandum from the Director of Financial Services Reserve & Reserve
Fund Report
(Distributed at the meeting)
General Committee recommends:
THAT the memorandum from the Director of Financial Services/Treasurer
regarding the Reserve & reserve Fund report be received for information.
CARRIED
11.. Memorandum from the Director of Financial Services Surplus/Deficit Report
(Distributed at the meeting)
General Committee recommends:
THAT the memorandum from the Director of Financial Services/Treasurer
regarding the surplus/deficit report be received for information.
CARRIED
12. Memorandum from the Director of Financial Services Senior's Tax Rebate
Report
(Distributed at the meeting)
General Committee recommends:
THAT report FS08-011 Property Tax Assistance for Low -Income Seniors
and Low -Income Persons with Disabilities be received; and
THAT Council adopt a Low -Income Seniors Property Tax Assistance
Program under Section 107 of the Municipal Act similar to that set out in
Appendix "A" of report F808-011 for implementation in the 2008 taxation
year.
CARRIED
Councillor Wilson left at 10:38 p.m.
13. Memorandum from the Director of Corporate Services
Re: Future Budget Date Meetings
General Committee recommends:
THAT March 3 and March 24, 2008 be the next budget meetings.
CARRIED
-6.
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-11
Wednesday, February 27, 2008
8. Deferral from Council Meeting Feb. 12, 2008
Re: Capital Budget Adjustment of 2%
General Committee recommends:
THAT the matter of the Capital Budget adjustment of 2% be deferred to
the next budget meeting.
CARRIED
VI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:48 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-11 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 25,
2008.
PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY CLERK
- '7
GENERAL COMMITTEE - APRIL 1, 2008
AuRpRA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-12
Council Chambers
Aurora Town Hall
Monday, March 3, 2008
ATTENDANCE
COMMITTEE MEMBERS Mayor Morris in the Chair; Councillors Buck (left at
9:40 p.m.), Collins-Mrakas, Gaertner (arrived 7:05
p.m.), Granger, Marsh, MacEachern and McRoberts -
MEMBERS ABSENT Councillor Wilson was absent.
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Financial AnalysVBudget
Supervisor, Director of Financial Services/Treasurer
and Council/Committee Secretary.
Mayor Morris called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
Councillor McRoberts declared a pecuniary interest in Item 1, pertaining to user
groups in Aurora, by virtue his employer being one of the groups represented.
Councillor McRoberts did not take part in or vote on any questions in this regard
or attempt in any way to influence the voting on such questions.
Councillor Collins-Mrakas declared a pecuniary interest in any conversation
pertaining to the Schulte Business School, by virtue of her employment with said
organization. Councillor Collins-Mrakas did not take part in or vote on any
questions in this regard or attempt in any way to influence the voting on such
questions.
APPROVAL OFAGENDA
General Committee recommends;
THAT the agenda as circulated by the Corporate Services Department,
with the following additions, be approved:
➢ Item 2 - SUPPLEMENTAL PAGE
Re: Item 2 - Memorandum from CAO 2008 CAO/Administration Budget
Summary
➢ Item 4 - Memorandum from Director of Financial Services
Re: Library Board Funding - Not Submitted
➢ Item 5 - Memorandum from CAO
Re: Notice Board
➢ Item 6 - Memorandum from the CAO
Re: Staff Justifications— Economic Development Division
- $ -
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-12
Monday, March 3, 3008
Item 7 - Memorandum from the Director of Public Works
Re: Staff Justifications — Environmental Engineer
CARRIED
Councillor Gaertner arrived at 7:05 p.m.
III DELEGATIONS
None
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Councillor McRoberts, having previously declared an interest in Item 1, did not take part
in the vote called for in this regard.
1. Summary of User Groups Contacted and Written Responses Received
Re: Response to Proposed User Fee Increases
General Committee recommends:
THAT the matter be referred to the CAO's office fora report, and that the
report should include the previous background reports as well as the
current user fees.
CARRIED
2. Memorandum from CAO
Re: Re: 2008 CAOIAdministration Budget Summary
(deferred from February 27, 2008 meeting)
2(a) Staff Eyents Calendar
General Committee recommends:
THAT a calendar of staff events be prepared and provided to Council.
CARRIED
2(b) Receptions, '
General Committee recommends:
THAT the receptions budget be set at $3,000.
CARRIED
2(c) Business Networking
General Committee recommends:
THAT the business networking budget be set at $900,
CARRIED
-9.
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-12
Monday, March 3, 3008
2(d) . Subscriptions and Publications
General Committee recommends:
THAT the subscriptions and publications budget be set at $2,000.
CARRIED
2(e) Staff Initiatives
General Committee recommends:
THAT the staff initiatives budget be set at $12,000.
CARRIED
2(f) Meeting Expenses
General Committee recommends:
THAT the meeting expenses budget be set at $2,060.
CARRIED
2(g) Conferences
General Committee recommends:
THAT the conferences budget be set at $4,825,
CARRIED
2(h) Memberships
General Committee recommends:
THAT the memberships budget be set at $3,600.
CARRIED
2(i) Consulting
General Committee recommends:
THAT the consulting budget be set at $6,600,
CARRIED
Councillor Collins-Mrakas, having previously declared an interest in any conversation
pertaining to the Schulic Business School, did not take pan in the debate in this regard.
-10-
GENERAL COMMITTEE - APRIL 11 2008
Special General Committee Report No. 08-12
Monday, March 3, 3008
2(j) Mileage
General Committee recommends:
THAT the mileage budget be set at $400.
CARRIED
2(k) Office Supplies
General Committee recommends:
THAT the office supplies budget be set at $1,339.
CARRIED
2(1) Courses and Seminars
General Committee recommends:
THAT the courses and seminars budget be set at $2,060.
CARRIED
2(m) Vehicle
General Committee recommends:
THAT the vehicle budget be set at $4,200.
CARRIED
2(n) General Office
General Committee recommends:
THAT the general office budget be set at $2,000,
CARRIED
2(o) Photocopier
General Committee recommends:
THAT the photocopier budget be set at $850.
CARRIED
2(p) Printing
General Committee recommends:
THAT the printing budget be set at $1,500.
CARRIED
-11-
GENERAL COMMITTEE - APRIL 11 2008
Special General Committee Report No. 08-12
Monday, March 3, 3008
3. Deferral from Council Meeting Feb. 12, 2008
Re: Capital Budget Adjustment of 2%
(deferred from February 27, 2008.meeting)
General Committee recommends:
THAT the Council approve an increase in the tax levy by a dollar amount
of $460,000 which is equivalent to 2%; and
THAT these funds be specifically earmarked to begin to address the
capital funding shortfall as recommended by the Treasurer; and
THAT the amount be placed into the municipal capital reserve; and
THAT this philosophy be carried forward. to future years for Council
consideration.
DEFEATED
General Committee recommends:
THAT the matter of a Capital Budget Adjustment of 2% be considered at
the end of the budget process.
CARRIED
4. Memorandum from Director of Financial Services
Re: Library Board Funding
The memorandum from Director of Financial. Services, regarding Library
Board funding, was deferred pending further information from the Director.
6. Memorandum from CAD
Re: Notice Board
General Committee recommends;
THAT the memorandum from CAO regarding the Notice Board be
received for information.
CARRIED
6. Memorandum from the CAO
Re: Staff Justifications -- Economic Development Division
General Committee recommends:
THAT the position of Administrative Assistant be approved on a contract
basis for one year; and
THAT, in combination with the formation of the job description for the new
position, the Economic Development Officer's job description be provided,
to show how it inter -relates with the new position.
-12-
GENERAL COMMITTEE - APRIL 1, 2008
Special General Committee Report No. 08-12
Monday, March 3, 3008
Councillor Buck left the meeting at gA5 p.m.
T. Memorandum from the Director of Public Works
Re: Staff Justifications — Environmental Engineer
General Committee recommends:
THAT the memorandum from the Director of Public Works regarding Staff
Justifications — Environmental Engineer, be received; and
THAT the position not be filled until 2009.
CARRIED
8. FSOB-01 2 —Aurora Heritage Centre
General Committee recommends:
THAT a Special General Committee workshop be convened to discuss
details related Aurora Heritage Centre including, but not limited to:
• HVAC/Geothermal system, related costs and cost benefits
• Structural engineering analysis/foundation integrity report
• Alarm system requirements and related costs
• New roof requirements
• Review of the technical and electrical details pertaining to this project
• Details and information on premiums for work done after hours
• Update on mold abatement measures
• Report on the status of insurability of the building
• Priorities for the current year; and.
THAT the Clerk poll the Mayor and Members of Council to determine
availability for the Special General Committee workshop.
CARRIED
General Committee recommends:
THAT the hour be extended beyond 10:30 p.m. for 15 minutes.
C4T2T_.:7147
9. Revised Canada Day Parade Sub -Committee Proposed Budget
General Committee recommends:
THAT the matter be referred to the Director of Financial Services to
provide additional information including, but not limited to; actual costs,
actual recovery from sponsorships and total funding allocated from the tax
levy for the Canada Day Parade in previous years.
CARRIED
-13-
GENERAL COMMITTEE - APRIL 11 2008
Special General Committee Report No. 08-12
Monday, March 3, 3008
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 1 V 0 p.m.
WMZ.Wei
THE REPORT OF THE SPECIAL GENERAL COMMITTEE MEETING 08.12 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY,
MARCH 26, 2008.
PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERK
-14-
GENERAL COMMITTEE - APRIL 1, 2008
AURORA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 08-13
ATTENDANCE
COMMITTEE MEMBERS
MEMBERS ABSENT
OTHER ATTENDEES
Council Chambers
Aurora Town Hall
Thursday, March 6, 2006
Mayor Morris in the Chair: Councillors Gaertner,
Granger, Marsh, MacEachern, McRoberts
Councillor Suck, Collins-Mrakas and Wilson were
absent.
Chief Administrative Officer and Karen Ewart,
Administrative Co-ordinator/Deputy Clerk
Mayor Morris called the meeting to order at 6:34 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
II APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
III CLOSED SESSION
Property Matter
General Committee recommends:
THAT this Committee convene into a closed session to consider the
disposition of land.
CARRIED
The committee recessed at 5:36 p.m. and convened the closed session in the Tannery
Room at 5:43 p.m.
-15-
GENERAL COMMITTEE - APRIL 11 2008
Special General Committee Report No. 08-13
Thursday, March 6, 2008
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 6:57 p.m.
CARRIED
THE REPORT OI° THE SPECIAL GENERAL COMMITTEE MEETING 08-13 WAS
CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, -
MARCH 25, 2008.
PHYLLIS M. MORRIS, MAYOR
KAREN EWART, DEPUTY CLERK
-16-
GENERAL COMMITTEE - APRIL 13 2008
AURORA
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO, 08-14
Council Chambers .
Aurora Town Hall
Tuesday, March 18, 2008
ATTENDANCE
COMMITTEE MEMBERS Councillor Buck in the Chair; Mayor Morris and
Councillors Collins-Mrakas, Gaertner, Granger,
Marsh, MacEachern, McRoberts and Wilson (left at,
7:10 p.m.)
MEMBERS ABSENT None
OTHER ATTENDEES - Director of Corporate Services/Town Clerk, Director of
Building, Director of Leisure Services, Director of
Planning, Director of Public Works, Deputy Treasurer,
and Council/Committee Secretary.
Councillor Buck called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
ll APPROVAL OF AGENDA
General Committee recommends:
THAT Delegation j) — Gordon Barnes be heard as the second delegation.
CARRIED
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ WITHDRAWAL OF DELEGATION h)
Mr. Klaus Wehrenberg
Re: Item 4 -- PL08.025 -- Zoning By-law Amendment Imill Housing
By-law- File D14-08-07
➢ Delegation j).- Mr. Gordon Barnes
Re: Item 19 - LS08-013 — Request for Pre -Budget Approval for
Arboretum Planting of Flora Aurora
Y Delegation k) - Mr. Brian and Ms Hendrica Peck
Re: Item 4 — PL08-025 —Zoning By-law Amendment lnfill Housing
By-law- File D14-08-07
-17-
GENERAL COMMITTEE - APRIL 11 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
➢ Delegation I) - Mr. Terry Miller
Re: Item 4 — PL08-025 —Zoning By-law Amendment Infill Housing
By-law - File D14-08-07
➢ Delegation m) - Mr. Brian Bodley
Re: Item 4 — PL08-025 — Zoning By-law Amendment Infill Housing
By-law - File D14-08-07
➢ NEW ITEM 27 — Memorandum from the Director of Planning
Re: Item 4 — PL08-025 — Zoning By-law Amendment Infill Housing
By-law- File D 14-08-07
➢ REVISION TO RECOMMENDATION - ITEM 7
PWOB-008 —Award of Tender PW2008-21 - Structural Watermain
Relining on Various Streets in the Town of Aurora
➢ NEW ITEM 28 — Correspondence from the Director of Public Works
Re: Submission for Federally Funded Lake Simcoe Clean-up Fund
➢ NEW ITEM 29 — Memorandum from the Director of Corporate
Services
Re: Special Council Meeting
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 08-06
January 29, 2008
(deferred from February 19, 2008 General Committee),
General Committee Meeting Minutes, 08.07
February 5, 2008
(deferred from February 19, 2008 General Committee)
Special General Committee Meeting Minutes, 08-10
February 26, 2008
General Committee recommends:
THAT the Special General Committee Meeting minutes 08-06 and 08-10,
and the General Committee Meeting minutes 08-07 be adopted.
WK 7
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1(1), 1(4), 4, 5, 7, 8, 9, 10, 11, 12, 16, 17, 18, 19, 20, 23, 26, 28 and 29
were identified for discussion. '
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT thefollowingrecommendations respecting the matters listed as
'Items not Requiring Separate Discussion' be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
-18-
GENERAL COMMITTEE - APRIL 1 e 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
2. GA06-03 — Graffiti Abatement Ad Hoc Committee Meeting Minutes
February 28, 2008
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
February 28, 2008 meeting be received and the recommendations
contained therein be adopted.
3. Joint Council Committee Meeting Minutes — Central York Fire Services
February 19, 2008
THAT Council receive the Joint Council Committee Meeting Minutes
Central York Fire Services of February 19, 2008; and
THAT item 4 — Central York Fire Services Report 2008-03 — Open Air
Burning be deferred to the March 25, 2008 Council meeting.
6. FS08.014 —Amendment to 2008 Fees and Charges By-law
THAT Schedule B to By-law 4988-085, being a by-law to establish fees
and charges for 2008, be amended to reflect changes to fees for the
Building Administration. Department as contained in report FS08-004; and
THAT the appropriate amending by-law be prepared.
13. PLOU-017 -Zoning By-law Amendment Application
Imperial Oil Ltd.
1472 Wellington Street East
Part of Lot 21, Concession 2
File D14.02.08
THAT Council receive as information the following overview of Zoning By-
law Amendment Application D14-02-08 scheduled for a Public Planning
Meeting to be held on April 23, 2008. -
14, PL08-020— Planning Applications Status List.
THAT the Planning Applications Status List be received as information.
15. CS08-014 — Council Pending List
THAT report CS08-014 be received for information purposes.
21. Memorandum from the Director of Public Works
Re: Road Condition on Henderson Drive
THAT the memorandum from the Director of Public Works regarding the
road condition on'Henderson Drive be received for information.
22. Memorandum from the Director of Corporate Services
Re: Future Meeting Dates
THAT Council approve the following meeting dates:
➢ Monday, March 24, 2008 — Special General Committee
- Workshop to discuss Aurora Heritage Centre
-19-
GENERAL COMMITTEE - APRIL 1, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
➢ Monday, March 31, 2008 — Special General Committee
- Budget
24. Correspondence from the Ministry of Community Safety and
Correctional Services
(Tabled by Mayor Morris) -
THAT the correspondence from the Ministry of Community Safety and
Correctional Services be received for Information.
25. Correspondence from Quebec City
Re: Commemorative Bells Across Canada for the 400a'
Anniversary of Quebec City.
(Tabled by Mayor Mortis)
THAT the correspondence from Quebec City regarding commemorative
bells across Canada for the 400th Anniversary of Quebec City, be received
for information.
27. Memorandum from the Director of Planning.
Re: Item 4 - PLOB-026 — Zoning By-law Amendment Infill Housing By-law
File D14.08-07
THAT the memorandum from the Director of Planning regarding report
PLOB-025 — Zoning By-law Amendment Infill Housing By-law be received
for information.
CARRIED
VI DELEGATIONS
(a) Mr. Jim Zacher
Re: DOVE 2008 (Determined to Oppose Violence Everywhere)
Mr. Jim Zacher addressed General Committee to provide information regarding a
lacrosse game which will be played on -June 13, 2008 at the Aurora Community
Centre in order to raise funds for the Canadian Centre for Abuse Awareness.
The campaign is entitled DOVE 2008 (Determined to Oppose Violence
Everywhere). Mr. Zacher requested support as follows:
➢ That the Town of Aurora assume the costs for the facilities for the event,
Including the floor, auditorium, boardroom rental costs and staffing; and
➢ That Council consider participating in the opening and closing ceremonies;
and '
➢ That Council consider joining the players on the floor to play against
Newmarket Council during the first hour of the game — or acting as an
honourary coach to demonstrate support for the project; and
➢ That Council and staff support the Canadian Centre for Abuse Awareness by
collecting pledges for the event; and
➢ That Council proclaim June 13, 2008 as "DOVE Day", and
➢ That Council provide written support in the form of a letter which would be
posted on the website and placed in the participants' registration packages.
-20-
GENERAL COMMITTEE - APRIL 91 2008
General Committee Report No. 08.14
Tuesday, March 18, 2008
General Committee recommends:
THAT the comments of the delegate be received; and
THAT the matter be referred to the Director of Leisure Services for a
report to outline the fixed and variable costs associated with the event.
CARRIED
Q) Mr. Gordon Barnes
Ra: Item 19 -- LS08-013 —Request for Pre -Budget Approval for
Arboretum Planting of Flora Aurora
Mr. Gordon Barnes addressed General Committee to request funding for Phase I
of the plantings which will be incorporated in the Aurora Arboretum, in order to
put out the tender.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
General Committee recommends:
THAT item 19 be brought forward for discussion.
CARRIED
19. L508.013 — Request for Pre -Budget Approval for Arboretum Planting of
Flora Aurora
General Committee recommends:
THAT Council grant pre -budget approval for proposed arboretum
plantings in the amount of $50,000; and
THAT staff be authorized to proceed to tendering for the works.
CARRIED
(b) Mr. Martin Maier
Re: Item 4 - PL08-025— Zoning By-law Amendment
- - Infill Housing By-law
File D14-08-07
Mr. Martin Maier addressed General Committee in opposition to the by-law,
stating that the results of Implementation would include reducing property values,
restricting renovations, and reducing taxes to the Town if properties are not
renovated. Mr. Maier also indicated that he did not attend prior meetings on this
issue because he did not receive notice, advising that he does not read the local
paper.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
-21-
GENERAL COMMITTEE - APRIL 11 2008
General Committee Report No. O&14
Tuesday, March 18, 2008
General Committee recommends:
THAT staff is allocated 5 minutes to provide an overview of the chronology
of events.
CARRIED
Mr. Marco Ramunno, Director of Planning and Development Services, addressed
General Committee to provide a chronology of the notices given and the meeting
dates held relating to this matter.
General Committee recommends:
THAT the comments of the Director of Planning and Development
Services be received.
CARRIED
(c) Ms Laurel Cook
Re: Item.4-PLO8-025— Zoning By-law Amendment
Intill Housing By-law
File D14-08-07
Ms Laurel Cook addressed General Committee in opposition to the by-law and to
advise that the notices which were given in the local paper did not indicate which
section of town was being referred to and were not clearly worded. Ms Cook
indicated that February 28, 2008 was the first notice she received which
indicated that the matter pertained to the area in which she resides. Ms Cook
questioned why the by -taw only targets the older section of town and advised.
that, as a result, she would be unable to make renovations such as those which
have already been done by her neighbours and that property values would be
reduced. Ms Cook indicated that the Planning Department advised that she
could apply for a minor variance, but this would cost her additional money.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(d) Mr. Dennis Reed
Re: Item 4-PL08-025— Zoning By-law Amendment
Intill Housing By-law
File D14-08-07
Mr. Dennis Reed addressed General Committee in opposition to the by-law,
indicating that the result would be an increase in restrictions on his property. As
well, Mr. Reed advised that he would like a re -zoning on his property, as well as
several properties on George Street, in order to allow for higher density.
General Committee recommends:
THAT the comments of the delegate be received and the questions be
referred to staff.
CARRIED
. 22 -
GENERAL COMMITTEE. APRIL 1, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008 '
(f) Mr. Joseph and Mr. Kyle Gatt
Re: Item 4 - PL08-025 Zoning By-law Amendment
Infill Housing By-law
Pile 014-08-07
Mr. Joseph and Mr. Kyle Gatt addressed General Committee in opposition to the
by-law, stating that the results would be: lower property values, restriction of
choices and infringing on the rights of property owners.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(e). Mr. & Mrs. Gatt
Re: Item 4 - PL0B-025 — Zoning By-law Amendment
Infill Housing By-law
File D14-08.07
Mrs, Heather Gatt addressed General Committee in opposition to the by-law,
questioning why it only addresses a certain area, and indicating that it infringes
on the rights of the property owner and stops progress.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(g} Mr. John Connolley
Re: Item 4 - PL08-025 Zoning By-law Amendment
Infill Housing By-law
File D14.08.07
Mr. John Connolley did not have any comments.
(h) Mr. Klaus Wehrenberg
Re: Item 4 - PL08-025 — Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
Mr. Klaus Wehrenberg withdrew his delegation.
(i) Ms Bernice Morrison
Re:_ Item 4 - PLOB-025 — Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
Ms Bernice Morrison addressed General Committee in opposition of the by-law,
stating that proper notice was not given and that the property owners' rights are
infringed upon. _
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
-23-
GENERAL COMMITTEE - APRIL I, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
(k) Mr. Brian and Me Hendrica Peck
Re: Item'4 - PL08-025— Zoning By-law Amendment
Will Housing By-law
File D14-08-07
Mr. Brian and Ms Hendrica Peck addressed General Committee in opposition to
the by-law, citing adverse effects on property values, poor and inadequate
notification, and discrimination by applying the by-law to only a select group of
homes. Mr. Peck questioned why this is being done now, after some people
have lived in their homes for many years and suggested that a blanket by-law is
not needed, but rather consideration of each situation should be considered.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(1) Mr. Terry Miller
Re: Item 4 - PL08025 -- Zoning By-law Amendment,
Infill Housing By-law
File D14.08-07
Mr. Terry Miller addressed General Committee in opposition to the by-law, stating
that he first heard about the issue at the beginning of March 200B. Mr. Miller
advised that he has had detailed discussions with the Planning Department and
has found several unclear definitions within the by -law -
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
(m) Mr. Brian Bodley -
Re: Item 4 - PL08-025 — Zoning By-law Amendment
Infill Housing By-law
File D14-08-07
Mr. Brian Bodley addressed General Committee in opposition to the by-law,
citing difficulties for taller people relating to the restriction in ceiling heights, as
well as stating that a poor area of Aurora would be created as a result of this by-
law.
General Committee recommends:
THAT the comments of the delegate be received.
.' cz Um
4. PL08-025—Zoning By-law Amendment
Infill Housing By-law
File D14.08.07
General Committee recommends:
THAT report PL08-025 he referred back to 'staff for two separate
reports — one pertaining to By-law 5002.08.D regarding Hiliview Road
and Tyler Street, and one pertaining to By-law 4980-07.D regarding
the broader geographicalgrga_ and
GENERAL COMMITTEE - APRIL 1, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
THAT staff undertake further research pertaining to By-law 4980.071)
and bring back a report to a Public Planning meeting, balancing the
pros and cons of the rationale for what is being proposed.
CARRIED
General Committee recessed at 9:02 p.m.
General Committee reconvened at 9:12 p.m.
i
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
12. PL08-015 — Draft Plan -of Condominium Application
1671923 Ontario Limited
235 Industrial. Parkway South
Lot 61 of Plan 10328
File D07-01-07
General Committee recommends. -
THAT the proposed Draft Plan of Standard Condominium D07-01-07A
prepared by C.E. Dotterill Limited Job Number, 06-05113, dated August 27,
2007 be approved by the Town of. Aurora, subject to Conditions of
Approval attached to the report as Appendix "A" being fulfilled prior to final
approval.
CARRIED
General Committee recommends:
THAT item 20 be brought forward for discussion.
CARRIED
20. Memorandum from the Chief Administrative.Officer
Re: Review of Aurora Hosting a Power Generation Plant and
A Transforming Station
General Committee recommends:
THAT the memorandum regarding review of Aurora hosting a power
generation plant and a transforming station be referred to the Chief
Administrative Officer to provide a complete report for the March 25, -
2008 Council meeting.
CARRIED
-25.
GENERAL COMMITTEE - APRIL 1, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
1. ART08-02 —Arts & Culture Advisory Committee Meeting Minutes
February 28, 2008
General Committee recommends:
THAT the Arts & Culture Advisory Committee Meeting minutes from the
February 28, 2008 meeting be received and the recommendations
contained therein be adopted with the following corrections: .
➢ THAT Councillor McRoberts be reflected as being in attendance
under the heading "Other Attendees",, and
➢ THAT the covering report reflect:
FROM: Arts 8. Culture Advisory Committee
CARRIED
5. FSOM05 — Former Hydro Building, 215 Industrial Parkway
General Committee recommends:
THAT a Space Planner be retained to review the space needs of the
Public Works Operations and Parks Operations and report to Council by
the end of June; and
THAT the funds for the fees of the Space Planner be taken 50% from the
Parks Development and Facilities Development Charges Reserve Fund
and 50% from the Public Works Administration Development Charges
Reserve Fund; and
THAT the tender for the constriction of a salt dome be delayed until the
completion of the Space Needs Study;
THAT the former hydro property at 215 Industrial Parkway be retained
until the Space Planner has completed their work; and
THAT the Chief Administrative Officer arrange a tour of the current
facilities for all Members of Council, to coincide with the receipt of
the Space Planner's report.
CARRIED
PW08-008 — Award of Tender PW2008-21 — Structural Watermain
Relining on Various Streets in the Town of Aurora -
General Committee recommends:
THAT Parts A, B. C. D, and E of Tender PW2008-21 - Structural
Watermain Relining on Various Streets in the Town of Aurora, be awarded
to Fer-Pal Construction Ltd, at its tendered price of $1,713,555; and
THAT the variance in overall costs for Parts A, B, C, D. and E of Tender
PW2008-21 of $4,555 be funded from the SewerlWater Reserve; and
THAT Part F (Allaura Boulevard) of Tender PW2008-21 - Structural
Watermain Relining on Various Streets In the Town of Aurora, be awarded
tofer-Pal Construction Ltd. at its tendered price of $390,250, but that the
approval not be effective until and unless the Town's application for
funding for this project under the Municipal 'Infrastructure Investment
Initiative Grant program is 8uWessful; and
GENERAL COMMITTEE - APRIL 1, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
THAT the variance In overall costs for Part F of Tender PW2006-21 of
$59,912.30 be funded from 2008 Capital Project No. 43030; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Fer-Pal Construction
Ltd. for the Structural Relining of Waterrnai6s on Various Streets in the
Town of Aurora; and _
THAT $25,000 be allocated from the water and sewer reserve to fund
third party water testing.
CARRIED
- - 8. PW08-009 — Award of Tender PW2008-01 — Reconstruction of
Englehard Drive from Edward Street to Furbacher
Lane and Allaura Boulevard
General Committee recommends:
THAT Part A (Engelhard Drive) of Tender PW2008-01 - Reconstruction of
Engelhard Drive from Edward Street to Furbacher Lane and Allaura
Boulevard be awarded to Four Season Site* Development Ltd. at its
tendered price of $1,297,289.35, excluding GST; and
THAT Part B (Allaura Boulevard) of Tender PW2008-01 - Reconstruction
of Engelhard Drive from Edward Street to Furbacher Lane and Allaura
Boulevard be recommended for award to Four Season Site Development
Ltd. at its tendered price of $879,837.30. but that the approval not be
effective until and unless the Town's application for funding for this project
under the Municipal Infrastructure Investment Initiative Grant program is
successful; and
THAT the variances in the storm sewer costs for the Engelhard Drive -
portion of the project of $18,942.16 be funded from the Storm Sewer
Reserve;
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Four Season Site
.Development Ltd. for the reconstruction of Engelhard Drive from Edward
Street to Furbacher Lane and Allaura Boulevard; and
THAT the contract not be executed until after March 31, 2008.
CARRIED
9. PW08-010 — Award of Tender PW2008-19 — Earl Stewart Drive and
Isaacson Crescent Sidewalk Construction
General Committee recommends:
THAT Tender PW2008-19 - Earl Stewart Drive and Isaacson Crescent
Sidewalk Construction be awarded to,Dev-Can Inc. at its tendered price of
$64,900, excluding GST; and
THAT Council authorize the Mayor and Municipal Clerk to execute the
Form of Agreement between the Town of Aurora and Dev-Con Inc. for the
construction of sidewalks on Earl Stewart Drive and Isaacson Crescent;
and
-27-
GENERAL COMMITTEE - APRIL 1, 2008
General Committee Report No. 08-14
Tuesday, March 18, 2008
THAT Council approve the expenditure of funds that have been set aside
for this work in the Beavertop Reserve on this project to a maximum
amount of $63,390,
CARRIED
10. PWO8-012 — Waste Management Update
General Committee recommends:
THAT Council receive this report for informatlon.as an update to the waste
management program; and
THAT Council direct staff to review options to allow waste pickup beyond
the current limits, including. investigating the merits of implementing a "Bag
Tag" system.
CARRIED
11. PW08-013— Traffic Safety Advisory Committee —Amendment to
the Terms of Reference
General Committee recommends:
THAT Council receive report PW08-013; and
THAT the changes be adopted to the Traffic Safety Advisory Committee
Terms of Reference to accommodate the Regional Road Watch Program,
CARRIED
16. CSOB-011 — Notice Provision Policy
General Committee recommends:
THAT the Notice Provision Policy report CS08-011 be received; and
THAT the proposed policy included with this report as Appendix #1 be
approved.
CARRIED
17. CS08.012 — Newspaper Distribution Boxes & Waste Containers
General Committee recommends:
THAT staff report CS08-012 be received; and
THAT the Town place a notice in the Notice Board and advise all
newspaper distribution box companies of the proposal to enact a by-law to
regulate and permit newspaper boxes in the Town of Aurora; and
THAT the Town enter into discussions with Creative Outdoor Advertising
for the provision of Boulevard Waste Containers and Newspaper
Distribution Boxes Corals;
THAT a further staff report be submitted to Council once all of the details
with the distribution companies and Creative Outdoor Advertising have
been addressed; and _ 28 -
GENERAL COMMITTEE - APRIL 11 2008
General Committee Report No. 08-14
Tuesday, March 1.8, 2008
THAT the Director of Corporate Services research and report back on
alternate styles of waste containers for the downtown core.
CARRIED
18. CS08-013 — Approval of Recommendations and Adoption of Minutes
General Committee recommends:
THAT report C808-013 be received for information purposes; and
THAT the current process be reaffirmed.
CARRIED
23. Motion Tabled by Councillor Granger
Re: Snow Windrow Removal
General Committee recommends:
WHEREAS, the Aurora winters are becoming more severe, leading to
significant increase in stress associated from the present number of
occurrences of heavy snow plow windrows to the Aurora Seniors; and
WHEREAS, the removal of the snow plow windrow at the end of the
driveway can.be, in some cases, a huge undertaking, causing much
inconvenience to the Aurora Senior by not allowing them access out of
their driveway for essential appointments; and
WHEREAS; many Seniors can be physically impaired and/or unable to
remove this snow plow windrow that has, in effect, taken away their
mobility to gain access to much needed Aurora services that they require;
THEREFORE, RE IT RESOLVED THAT staff bring back to Council
suggested implementation options and costs associated with offering the
Aurora Seniors who are unable or physically challenged, a Snow Plow
Windrow Removal Program, similar to what Is currently offered by other
York Region municipalities.
CARRIED
General Committee recommends:
THAT the meeting be extended past 10:30 p.m. for 15 minutes.
CARRIED
28, Correspondence from the Director of Public Works
Re: Submission for Federally Funded Lake Simcoe Clean-up Fund
General Committee recommends:
THAT the correspondence be received for information.
CARRIED
-29-
GENERAL COMMITTEE - APRIL 13 2008
General Committee Report No. 08.14
Tuesday, March 18, 2008
26. Correspondence from the Minister.of Municipal Affairs and
Housing
Re: Designation of a Portion of Provincial Surplus to Municipalities
For Infrastructure Needs
(Tabled by Councillor Marsh)
General Committee recommends.
THAT the correspondence from the Minister of Municipal Affairs and
Housing regarding the designation of a portion of provincial surplus to
municipalities for infrastructure needs be referred to staff to monitor
the legislation and the requirements, and to review whether there is an
opportunity for input from the Town to the province to ensure that
lower tier municipalities receive some of the benefits.
CARRIED
29. Memorandum from the Director of Corporate Services
Re: Special Council Meeting
General Committee recommends:
THAT Monday, March 24, 2008 be confirmed as a Special Council
meeting following the Special General Committee meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS
X CLOSED SESSION
Personal Matter
General Committee recommends:
THAT the Closed Session to discuss a personal matter about an
identifiable individual be deferred to the March 25, 2008 Council
meeting.
CARRIED
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:47 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 08-17 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, MARCH 25,
2008, WITH THE EXCEPTION OF ITEM 20 WHICH WAS DISCUSSED AND
ADOPTED AS AMENDED.
PHYLLIS M. MORRIS, MAYOR - BOB PANIZZA, TOWN CLERK
-30-
GENERAL COMMITTEE- APRIL 11 2008
Clark, Carol
Delegation (a)
From: Ewan,, Karen ,
Sent: Monday, March 24. 2008 925 AM
To: 'JOHN LENCHA4C
Cc: Clark, Carol
Subject: RE: General Committee meeting April tst, 2008
John Iwill Place you on the agenda as a delegate for April 1
(Garen Bwart
Administrative Co-ordinator/ Deputy Clerk -
e-mail: kewartQ-aurora.ca -
1 Municipal Drive, Box 1000
Aurora, ON L4G 6J1
Tel: (905)929-139S Pat 4222 Fax: (905)726-4732 www.e-anrora.ca We are a Character
Community Optimism Initiative Perseverance Respect Responsibility HonestyIntegrity
Compassion Courage Inclusiveness Fdirnee9 The information contained in this message is
directed in confidence solely to the persons) named above and may not be otherwise
distributed, copied or disclosed. Them sage may contain information that is privileged,
confidential and exempt from disclosure under the Municipal Freedom of Information and
Protection and Privacy Act. Ifyou have received this message in error, please notify the
sender immediately advising of the error and delete the message without making a copy.
Thank you. .
-----Original Message -----
. From: MW LWBCBAK - r
Sent: March 20, 2008 5:29.PM To: Penises. Bob
Subject: General Committee meeting April let, 2008 _
Mr. Panizza, _
Please submit my name as a delegate to present information regarding an accessibility
issue in the Town of Aurora for the general committee meeting scheduled for April 1st,
2008.
sincerely,
John Lenchak -
31 -
GENERAL COMMITTEE - APRIL 1, 2008
Delegation (b)
Ewart, Karen
From: Vincent Santamaura
Sent:
March 26,.2008 4:09 PM
To:
Ewart, Karen
Cc:
Vito.Montesano'
Subject: Deputation to Council -15160 Yonge Street - Request for Cash -in -lieu -of -Parking
Ms Karen Ewart,
Deputy Town Clerk
Town of Aurora.
I am writing you to request the opportunity to address Council on a. matter related to a proposed
development at 15160 Yonge Street and Tyler Street.
I am the Architect representing Vitmont Holdings Inc. designing this project
As a result of a recent Committee of Adjustment hearing and discussions with Town staff and the
Mayor, I would like to address Council to request consideration for Cash -in -lieu -of —Parking for the
parking spaces that we are short of on the site. I would like to make a presentation on the proposed
development itself and specific issues pertaining to the shortfall in parking.
I thank you in advance for your kind assistance in this matter. You may contact me at the address,
phone numbers and email below.
Yours Truly,
Vincent J. Santamaura , B.ARCH, MOAA, MRAIC
Architect
President
SRN ARCHITECTS INC
-32-
26/03/2008
GENERAL COMMITTEE - APRIL 1, 2008
ITEM #1 - 1
TOWN OF AURORA
AU10RA GENERAL COMMITTEE . No. EAC08-03
SUBJECT: Environmental Advisory Committee -Recommendation Summary from
March 6, 2008
FROM: Environmental Advisory Committee
DATE: April 1, 2008
RECOMMENDATIONS.
1. Environmental Advisory Committee Meeting
Record No. 08-02, dated Thursday, February 7, 2008
THAT the meeting Record No. 08-W dated February 7, 2008 be adopted.
DELEGATION
a) Ms Rebecca Beaton — Household Hazardous Waste Collection
THAT it be recommended to Council that the delegation and documentation
presented by Ms Rebecca Beaton be received; and
THAT the correspondence dated February 21, 2008 to The Honourable John
Gerretsen, Minister of the Environment from Ms Gemma Zecchini, Chair, Waste
Diversion Ontario regarding approval of the MHSW program be received; and
THAT Ms Rebecca Beaton and Mr. Gordon Barnes continue to explore the MHSW
program further with the goal of implementing the program in the Town of Aurora.
2. Aurora Home Show — Discussion Item
No action required
3. Environmental Avvards— Discussion Item
No action required
4. Notice of Public Information Forums
Re: Proposed. Pesticide By-law
THAT it be recommended to Council that the Notice of Public Information Forum
regarding the proposed Pesticide By -Law be received; and
-33-
GENERAL COMMITTEE - APRIL 19 2008
ITEM #1 - 2
April 1, 2008 - 2 - Report No EAC08-03
THAT staff be requested to ensure that the forthcoming March 27, 2008 Public
Information Forum is advertised using the Town website and wherever else
possible.
5. Communication from the Region of York
Re: Planet in Focus Cross Canada Tour — Film Series
THAT it be recommended to Council that the communication from the Region of
York regarding the Planet in Focus cross'Canada Tour Film Series be received.
6. Communication from PowerStream Inc.
Re: Small Aurora Business Plays Big Role in Conservation
THAT it be recommended to Council that the communication from PowerStream
Inc. entitled "Small Business Plays Big Role in Conservation" be received.
7.. Green Roof Consideration
THAT it be recommended to Council that the documentation received from Gordon
Barnes regarding Green Roof consideration be received; and
THAT staff be requested to provide updates to Committee with respect to possible
inclusion of Green Roof designs in future Town building projects.
8. Information from Government of Ontario —Environmental Registry —Pesticide
Policy
THAT it be recommended to Council that the verbal update and the documentation
received from Peter Piersol regarding the Government of Ontario Pesticide Policy
be received.
9. Environmental Advisory Committee Pending List
THAT it be recommended to Council that the. Environment Advisory Committee
Pending List be included on the April 3, 2008 EAC Agenda.
10. Rain Barrel/Low Flush Toilet Conservation Programs Update
THAT it be recommended to Council that the verbal report from llmar Simanovskis
be received and additional information regarding this matter be provided at the April
3, 2008 EAC meeting.
-34-
GENERAL COMMITTEE - APRIL 11 2008
ITEM #1 - 3
April 1, 2008 - 3 - Report No EACOB-03
11. Bird (Animal) Atlas
THAT it be recommended to Council that the information received from Gordon
Barnes regarding the Bird (animal) Atlas be received and referred to the Public
Awareness Working Group; and
THAT Gordon Barnes be requested to work with Catherine Marshall to develop
ways to promote this project for the forthcoming Aurora Home Show.
12. Bird Boxes
THAT it be recommended to Council that approval be given to reimburse the
Naturalization and Wildlife Working Group through Gordon Barnes an amount not to
exceed $350,00 from the EAC budget for building material for bird boxes.
13. Council Decision — Lebovic EnterprisesNVesthill
Redevelopment Company Limited Plan
THAT it be recommended to Council that Aurora Town Council be commended for
their recent actions to vote against approval of the Lebovic Enterprises/Westhill
Redevelopment Company Limited plan, to build an 18-hole golf course and 75-unit
condominium complex on Leslie Street, north of Bloomington Road.
ATTACHMENTS
Attachment #1 —Environmental Advisory Committee Minutes of March 6, 2008
Prepared by: Karen Ewart, Administrative Co-ordinator/Deputy Clerk Ext. 4222
Karen j6&drt 7�•�
Administrative Co-ordinator/Deputy Clerk
On behalf of the Environmental Advisory Committee
35 -
GENERAL COMMITTEE - APRIL 11 2008
ITEM #1 - 4
AURORA
COMMITTEE MINUTES
MEETING NO. 08-03
Committee: Environmental Advisory Committee
Date: Thursday, March 6, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Susan Walmer, Chair, Gordon Barnes, Robert Cook,
Councillor Gaertner, Councillor MacEachern, Vice -Chair,
Catherine Marshall, Peter Piersol and Richard Wizemann
Absent: Carol Cooper, John Gallo and David Tomlinson
Other Attendees: Ilmar Simanovskis, Director of Public Works and Elma
Stevenson, Committee Secretary
The Chair called the meeting to order at 7:05 p.m. The Chair introduced and welcomed
Ilmar Simanovskis as the new Director of Public Works.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest
Act.
APPROVAL OF AGENDA
Moved by Councillor MacEachern Seconded by Gordon Barnes
THAT the agenda with the following additional items be approved:
➢ Delegation Request — Ms Rebecca Beaton — Correspondence from the
Region of York — Household Hazardous Waste Collection
➢ Item 7 — Correspondence from Gordon Barnes — Green Roof
Consideration
➢ Item 8 — Information from Government of Ontario — Environmental Registry
— Pesticide Policy (Tabled by Peter Piersol)
CARRIED
-36-
GENERAL COMMITTEE - APRIL 1, 2008
Environmental Advisory Committee Record No. 08-03
Thursday, March 6, 2008
ADOPTION OF MINUTES
1. Environmental Advisory Committee Meeting
Record No. 08-02, dated Thursday, February 7, 2008
Moved by Gordon Barnes
ITEM #1 - 5
Page 2 of 7
Seconded by Peter Piersol
THAT the meeting Record No. 08-02 dated February 7, 2008 be adopted.
CARRIED
DELEGATION
a) Ms Rebecca Beaton — Household Hazardous Waste Collection
Ms Beaton made a delegation and presented information collected by Gordon
Barnes and herself regarding the Waste Diversion Ontario (WDO) report to the
Ontario Minister of the Environment on the Municipal Household Hazardous or
Special Waste (MHSW) program to be launched on July 1, 2008.
Moved by Councillor MacEachern Seconded by Councillor Gaertner
THAT it be recommended to Council that the delegation and
documentation presented by Ms,Rebecca Beaton be received; and
THAT the correspondence dated February 21, 2008 to The Honourable
John Gerretsen, Minister of the Environment from Ms Gemma Zecchini,
Chair, Waste Diversion Ontario regarding approval of the MHSW program
be received; and
THAT Ms Rebecca Boaton and Mr. Gordon Barnes continue to explore
the MHSW program further with the goal of implementing the program in
the Town of Aurora.
CARRIED
MATTERS ARISING FROM PREVIOUS MINUTES
2. Aurora Home Show — Discussion Item
Catherine Marshall opened a discussion regarding promotion of EAC initiatives
for the forthcoming Aurora Home Show scheduled April 18-20, 2008. Committee
members made the following suggestions with respect to handout items to be
made available: pamphlets, information and/or surveys regarding the Municipal
-37-
GENERPn ironmen I AdvisoryPCommi.tttee Record No. 08-03 Page 3 of 7 #1 - 6
Thursday, March 6, 2008
Hazardous Waste program, Rain Barrel program, Low Flush Toilets conservation
program and the Pesticides By -Law. Committee members were requested to
contact Brian MacEachern who will coordinate the timetable for volunteer
coverage of the Home Show event.
MATTERS FOR CONSIDERATION
3. Environmental Awards— Discussion Item
Susan Walmer provided an update with respect to the possibility of presenting
corporate and individual awards for environmental initiatives. Committee was
advised that it is too late this year for submissions for the Town of Aurora Civic
Awards and the Chair will continue to follow up regarding criteria for recipients of
environmental recognition in the future and to provide updates regarding this
matter.
INFORMATIONAL ITEMS
4. Notice of Public Information Forums
Re: Proposed Pesticide By-law
Moved by Robert Cook
Seconded by Peter Piersol
THAT it be recommended to Council that the Notice of Public Information
Forum regarding the proposed Pesticide By -Law be received; and
THAT staff be requested to ensure that the forthcoming March 27, 2008
Public Information Forum is advertised using the Town website and
wherever else possible.
CARRIED
5. Communication from the Region of York
Re: Planet in Focus Cross Canada Tour— Film Series
Moved by Richard Wizemann Seconded by Robert Cook
THAT it be recommended to Council that the communication from the
Region of York regarding the Planet in Focus cross Canada Tour Film
Series be received.
CARRIED
-38-
GENERAL COMMITTEE - APRIL 1, 2008 ITEM #1 - 7
Environmental Advisory Committee Record No. 08-03 Page 4 of 7
Thursday, March 6, 2008
6. Communication from PowerStream Inc.
Re: Small Aurora Business Plays Big Role in Conservation
Moved by Robert Cook
Seconded by Councillor Gaertner
THAT it be recommended to Council that the communication from
PowerStream Inc. entitled "Small Business Plays Big Role in
Conservation" be received.
CARRIED
Green Roof Consideration
Moved by Councillor Gaertner Seconded by Catherine Marshall
THAT it be recommended to Council that the documentation received from
Gordon Barnes regarding Green Roof consideration be received; and .
THAT staff be requested to provide updates to Committee with respect to
possible inclusion of Green Roof designs in future Town building projects.
CARRIED
8. Information from Government of Ontario —
Environmental Registry — Pesticide Policy
Peter Piersol provided an overview regarding the notice of intent from the Ontario
Government to introduce legislation that would ban the cosmetic use of
pesticides in Ontario. This proposal was posted for a 30-day public review period
commencing January 18th and ending February 17th, 2008. Committee was
advised that the provincial legislation will be an umbrella by-law that will support
municipal pesticide by-laws with exemptions for golf courses and a three-year
phased -in implementation period.
Moved by Robert Cook Seconded by Catherine Marshall
THAT it be recommended to Council that the verbal update and the
documentation received from Peter Piersol regarding the Government of
Ontario Pesticide Policy be received.
CARRIED
-39-
GENERAL COMMITTEE - APRIL 11 2008 ITEM #1 - 8
Environmental Advisory Committee Record No. 08-03 Page 6 of 7
Thursday, March 6, 2008
NEW BUSINESS
9. Environmental Advisory Committee Pending List
Moved by Councillor Gaertner Seconded by Catherine Marshall
THAT it be recommended to Council that the Environment Advisory
Committee Pending List be included on the April 3, 2008 EAC Agenda.
CARRIED
10. Rain Barrel/Low Flush Toilet Conservation Programs Update
Ilmar Simanovskis provided a verbal update on the Region of York rain barrel
and low flush toilet conservation programs. Committee was advised that the
Region would like to make a presentation to Aurora Council in April to present the
Rain Barrel program which would include a one -day mass sale event with a
substantial subsidy/rebate for residents.
Moved by Gordon Barnes Seconded by Councillor MacEachern
THAT it be recommended to Council that the verbal report from Ilmar
Simanovskis be received and additional information regarding this matter
be provided at the April 3, 2008 EAC meeting.
CARRIED
11. Bird (Animal) Atlas
Gordon Barnes provided a verbal update regarding a Bird (Animal) Atlas that is
being created as an initiative of the Naturalization and Wildlife Working Group by
David Tomlinson. The atlas will illustrate patterns of habitation and changes to
creatures that may occur as a result of changes to lands and buildings within the
Town of Aurora. As part of this project, forms have been created for the public to
report on the sighting location, etc. of birds and animals. There is a need for
these forms to be simplified for public use and Committee provided suggestions
in this regard.
Moved by Peter Piersol
Seconded by Councillor MacEachern
THAT it be recommended to Council that the information received from
Gordon Barnes regarding the Bird (animal) Atlas be received and referred
to the Public Awareness Working Group; and
-40-
GENERAL COMMITTEE - APRIL 11 2008 ITEM #1 .9
Environmental Advisory Committee Record No. 08-03 Page 6 of 7
Thursday, March 6, 2008
THAT Gordon Barnes be requested to work with Catherine Marshall to
develop ways to promote this project for the forthcoming Aurora Home
Show.
CARRIED.
12, Bird Boxes
Moved by Councillor Gaertner Seconded by Councillor MacEachern
THAT it be recommended to Council that approval be given to reimburse
the Naturalization and Wildlife Working Group through Gordon Barnes an
amount not to exceed $350.00 from the EAC budget for building material
for bird boxes.
CARRIED
NEW BUSINESS
13. Council Decision — Lebovic EntorprisesMesthill
Redevelopment Company Limited Plan
Ms Rebecca Beaton requested that it be noted for the record that congratulations
be extended to Aurora Council and the Environmental Advisory Committee with
respect. to the March 4,2008 Council decision to protect the Oak Ridges Moraine
by voting against the Lebovic Enterprises/Westhill Redevelopment Company
Limited plan to build an 18-hole golf course and 75-unit condominium complex on
Leslie Street, north of Bloomington Road.
Moved by Gordon Barnes
Seconded by Catherine Marshall
THAT it be recommended to Council that Aurora Town Council be
commended for their recent actions to vote against approval of the Lebovic
EnterprisesMesthill Redevelopment Company Limited plan to build an 18-
hole golf course and 75-unit condominium complex on Leslie Street, north
of Bloomington Road.
CARRIED
-41-
GENERAL COMMITTEE - APRIL 11 2008 ITEM #1 - 10
Environmental Advisory Committee Record No. 08-03 Page 7 of 7
Thursday, March 6, 2008
14. . Public Works Update
ilmar Simanovskis provided a brief update to Committee regarding the following
ongoing projects he is involved with: drinking water source protection; Lake
Simcoe Clean -Up and establishing a carbon footprint for the Town of Aurora.
Updates will be provided to Committee on a regular basis and members were
encouraged to provide input at any time to Mr. Simanovskis regarding these and
any other EAC initiatives.
ADJOURNMENT
Moved by Catherine Marshall
THAT the meeting be adjourned at 9:10 p.m.
Susan Walmer, Chair
CARRIED
-42-
GENERAL COMMITTEE - APRIL 11 2008 ITEM #2 - 1
/oA�z7 TOWN OF AURORA
AURORA GENERAL COMMITTEE No. HACOB-02
SUBJECT: Heritage Advisory Committee -Recommendation Summary from
March 17, 2008
DATE: April 1, 2008
RECOMMENDATIONS
1. Heritage Advisory Committee Minutes Number 08-01 dated February 11, 2008
THAT the Heritage Advisory Committee of Aurora meeting minutes HAC08-01,
dated Monday, February 11, 2008 be adopted.
2. PL08-022 — Doors Open Aurora - Update
THAT report PL08-022 Doors Open Aurora be received as information.
3. PL08-023 — 2008 Heritage Advisory Committee Annual Awards
THAT the Heritage Advisory Committee Report No. PL08-023 — 2008 Heritage
Advisory Committee Annual Awards be received; and
THAT a report be brought back to the April 14, 2008 meeting of the Heritage
Advisory Committee for formal nominations to be considered.
4. Correspondence — CHO News — March 2008
THAT correspondence be received as information.
5. Correspondence — CHO News - January 2008
THAT correspondence be received as information.
6. Correspondence — CHO News — January 2008
THAT correspondence be received as information.
7. Correspondence — Heritage Conservation Conference
THAT correspondence be received as information.
-43-
GENERAL COMMITTEE - APRIL 1, 2008
ITEM #2 - 2
April 1, 2008 - 2 - Report No. HAC08-02
8. Ontario Heritage Trust Awards - Update
THAT the update be received as information.
9. Aurora Heritage Centre — Federal Grant
THAT the update be received as information.
10. Hartman Plaque — At Hartman School
THAT the update be received as information.
ATTACHMENTS
Attachment #1 — Heritage Advisory Committee Minutes of March 17, 2008
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
A"l-W
Carol Clark.
Council/Committee Secretary
On behalf of the Heritage Advisory Committee
-44-
GENERAL .COMMITTEE - APRIL 1, 2008
ITEM #2 - 3
AuiZ4RA
COMMITTEE MINUTES
MEETING NO. 08-02
Committee: Heritage Advisory Committee
Date: Monday March 17, 2008
Time and Location: 7:00 p.m., Holland Room
Committee Members: Chair, Councillor Collins-Mrakas, Councillor B. McRoberts,
A. Godschalk, L. McKenzie, J. McIntyre, J. Stuart,
B. Newman (arrived at 7:15),
Other Attendees: M. Seaman Community Planner, B. Panizza Director of
Corporate Services
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by J. Stuart Seconded by Councillor McRoberts
THAT the agenda as circulated by the Corporate Services Dept. be approved:
CARRIED
ADOPTION OF MINUTES
Moved by L. McKenzie
Seconded by J. McIntyre
THAT the Heritage Advisory Committee of Aurora meeting minutes HAC08-01,
dated Monday February 11, 2008 be adopted.
DELEGATIONS
None
-45-
GENERAL COMMITTEE - APRIL 1, 2008
Heritage Advisory Committee Record No. 08-0
Monday March 17, 2008
ITEM #2 - 44
Page 2 of 4
MATTERS FOR CONSIDERATION
2. PL08-022 — Doors Open Aurora - Update
Moved by L. McKenzie Seconded by Councillor McRoberts
THAT report PL08-022 Doors Open Aurora be received as information.
CARRIED
3. PL08-023 — 2008 Heritage Advisory Committee Annual Awards
Moved by B. Newman Seconded by J. Stuart
THAT the Heritage Advisory Committee Report No. PL08-023 — 2008 Heritage_.
Advisory Committee Annual Awards be received; and
THAT a report be brought back to the April 14, 2008 meeting of the Heritage
Advisory Committee for formal nominations to be considered. .
CARRIED
4. Correspondence — CHO News — March 20.08
Moved by J. McIntyre Seconded by L. McKenzie
THAT correspondence be received as information.
CARRIED
5. Correspondence — CHO News — January 2008
Moved by J. McIntyre Seconded by L. McKenzie
THAT correspondence be received as information.
CARRIED
-46-
GENERAL COMMITTEE - APRIL 99 2008 ITEM #2 - 5
Heritage Advisory Committee Record No. 08-0 Page 3 of 4
Monday March 17, 2008
6. Correspondence — CHO News — January 2008
7.
9
a
10.
Moved by J. McIntyre Seconded by L. McKenzie
THAT correspondence be received as information.
CARRIED .
Correspondence — Heritage Conservation Conference
Moved by J. McIntyre Seconded by L. McKenzie
THAT correspondence be received as information.
CARRIED
Ontario Heritage Trust Awards - Update
Moved by J. Stuart Seconded by L. McKenzie
THAT the update be received as information.
CARRIED
Aurora Heritage Centre - Federal Grant
Moved by L. McKenzie Seconded by Councillor McRoberts
THAT the update be received as information.
CARRIED
Hartman Plaque — At Hartman School
Moved by A. Godschalk Seconded by B. Newman
THAT the update be received as information.
CARRIED.
-47-
GENERAL COMMITTEE, APRIL 1, 2008
Heritage Advisory Committee Record No. 08-0
Monday March 17, 2008
NEW BUSINESS
None
ADJOURNMENT
Moved by J. Stuart
THAT the meeting be adjourned at 7:25 p.m.
Councillor . Collins-Mrakas, Chair
CARRIED
ITEM #2 - 6
Page 4 of 4
-48-
GENERAL COMMITTEE - APRIL 11 2008
ITEM #3 - 1
/--; m� TOWN OF AURORA
AUR— RA GENERAL COMMITTEE No. AAC08-02
SUBJECT: Accessibility Advisory Committee
Recommendation Summary from March 19, 2008
DATE: April 1, 2008
RECOMMENDATIONS
Accessibility AdyisoYy Committee Minutes No. 07-01, January 9 2008
THAT the minutes of the Accessibility Advisory Committee meeting07-01, January
9, 2008 umber; as circulated, be approved.
2. Leisure Complex — Door Retrofit
THAT it be recommended to Council that the lower level -gym entrance door at -the
Aurora Family Leisure Complex be retrofitted to provide for automated access for
people with disabilities; and that the quote presented by Stouffville Glass in the
amount of $6,107.66 be approved; and that the funding be provided from the
Accessibility Advisory Committee reserve account.
3. Aurora Recreation Complex — Portable Aquatic Lift
THAT it be recommended to Council that the purchase of the portable aquatic lift
from SP&S in the amount of $7,972.02 including taxes be approved, and that the
funding be provided from the Accessibility Advisory Committee capital reserve
account.
4. Town Hall — Installation of Hands Free Taps in Washrooms
THAT it be recommended to Council that the retrofitting of all sets of taps to hands
free operation in the Town Hall be approved in the amount of $6,000 plus taxes, and
that the funding be provided from the Accessibility Advisory Committee capital
reserve account.
- 49
GENERAL COMMITTEE - APRIL 1, 2008
ITEM #3 - 2
April 1 2008 - 2 - Report No. AAC08-02
54. Resolution from the Town of Newmarket
THAT the resolution from the Town of Newmarket regarding the enforcement of
fines for the misuse of accessibility parking_ spaces be deferred to the next
Accessibility Advisory Committee meeting.
6. Site Plan Amendment Application Imperial Oil 1472 Wellington St. East
THAT it be recommended to Council that the Planning & Development Services
Department be requested to include a clause in the Site Plan. Development
Agreement which will require the applicant, Imperial Oil, to provide full service gas for
a minimum of 6 hours per day for persons with disabilities' and
THAT signage be posted indicating full service and the hours of operation.
Chamber of Commerce Correspondence
THAT the letter from Carla Adams,. Executive Director of the Aurora Chamber of
Commerce be received for information.
8. City of London —Accessibility Design Standards
THAT the letter of authorization to utilize the City of London's Accessibility Design
standards be received for information.
9. Town of Whitchurch-Stouffville — Access. Committees Breakfast Meeting
THAT Item 8 - Town of Whitch urch-Stouffville Access. Committees Breakfast.
Meeting be received for information.
10. Town of Wh itch urch-Stouffvil le — Emergency Preparedness Workshop
THAT Item 9 Town of Whitchurch-Stouffville — Emergency Preparedness
Workshop be received for information.
-50-
GENERAL COMMITTEE - APRIL 11 2008
ITEM #3 - 3
April 1, 2008 - 3 - . Report No. AAC08-02
11. Council Proclamation — The Year of Arts Culture and Herita a in Aurora
THAT Item 10 - Council Proclamation — The Year of Arts, Culture and Heritage in
Aurora be received for information.
12. Completed Projects List By Year
THAT the completed projects list by year be received for information.
13. Accessibility Advisory Chairs Breakfast Meeting Notes Nov. 21, 2007
THAT the Breakfast Meeting notes be received for information.
14. Correspondence from Mr. Stephen Lerner, Manager, Real Estate - Suncore
Energy Products Inc.
Re: Application for Site Plan Approval - Suncore Energy Products Inc.,15255
and
15. Correspondence from Mr. Don Dussault Manager, Real Estate Development
- Imperial Oil Limited
Re: Imperial Oil site at N/W corner of Wellington Street and Leslie Street in
Aurora.- ADDED ITEM
THAT Items 14 and 15 be received for information.
17. Site Plan - Magna Research and Development Building - ADDED ITEM
THAT the site plan for the Magna Arts & Culture Centre be accepted; and
THAT it be recommended to Council that consideration be given to the inclusion of
wheelchair seating on the main floor of the theatre;. and
THAT the theatre stage be fully accessible for performers and presenters; and
THAT the applicant be commended for providing optimal accessible parking at the
front of the theatre with no obstacles and no cross -traffic.
-51-
GENERAL COMMITTEE - APRIL 1, 2008
ITEM #3 - 4
April 1, 2008 .4 - Report No. AAC08-02
16. Correspondence from Ms Jane Boorman
Re: Committee Priorities List - ADDED ITEM
THAT the correspondence be received for information.
12. Priority List 2008
THAT the following items be listed as priorities for 2008:
- Fire Drills and creation of a policy for emergency procedures
- Visible Alarm System at the Town Hall
- Accessible parking signage and markings to be enforced in the Town of
Aurora
- Visible Stair Nosing at the Leisure Complex
- Installation of low counters at the Town Hall where required
- Curb -side drop box for the payment of bills at the Town Hall
- Communications with businesses to promote and reward initiatives and
efforts to be more accessible
ATTACHMENTS
Attachment #1 — Accessibility Advisory Committee Minutes of March 19 2008
Prepared by. C. Eastwood - Ext. 225
Council/Committee, Secretary
astwood
Council/Committee Secretary
On behalf of the Accessibility Advisory Committee
-52-
GENERAL COMMITTEE - APRIL 1, 2008 ITEM #3 - 5
AURORA
COMMITTEE MINUTES
MEETING NO. 08-02
Committee: Accessibility Advisory Committee
Date: Wednesday, March 19, 2008
Time and Location: 7:00 p.m., Holland Room
Committee Members: Ann Boden-Chair, John Lenchak and Councillor Bob
McRoberts
Absent:
Other Attendees:
Catherine Couchman and Jane Boorman
Director of Corporate Services and Committee Secretary
The Chair called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
There were no declarations of interest under the Municipal Conflict of Interest Act.
APPROVAL OF AGENDA
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the content of the agenda as circulated by the Corporate Services
Department be approved.
CARRIED
ADOPTION OF MINUTES
Advisory Committee Minutes Number 07-01, January 9, 2008
Moved by John Lenchak
Seconded by Councillor McRoberts
THAT the minutes of the Accessibility Advisory Committee meeting 07-01,
January 9, 2008 umber, as circulated, be approved.
1
-53-
GENER�lccess�IT
�i�jr�oVIE& r�ir�li a record No. 08-02
Wednesday, March 19, 2008
DELEGATIONS
Page off- #3 6
Mr. Stephen Lerner, Manager, Real Estate - Suncore Energy Products Inc..
Re: Application for Site Plan Approval - Suncore Energy Products Inc., 15255
Leslie Street and 1540 Wellington Street East
Mr. Stephen Lerner of Suncore Energy. Products Inc. addressed the Accessibility
Advisory Committee to express his concern regarding the provision within the site -plan
process which requires that a full -service gas attendant is available to service persons
with disabilities for a minimum of 6 hours per day. Mr. Lerner advised that his proposed
gas station is small and is intended to operate with only one staff person inside the
service station at all times. Mr. Lerner advised that it would be unfeasible to have
outside full service available without hiring an additional staff person at an additional
cost, and he advised that this added labour cost and additional costs for wiring and
technical upgrades would be a detriment to the company and might jeopardise the
continuance of this application. Mr. Lerner advised that the. company is willing to
provide full -service to any disabled person who calls in advance to arrange a visit at a
time where staff are switching shifts, to allow an extra person to be available to provide
this service.
Moved by John Lenchak
Seconded by Councillor McRoberts
THAT the comments of the delegate be received for information.
CARRIED
MATTERS FOR CONSIDERATION
Leisure Complex - Door Retrofit
Moved by Councillor McRoberts Seconded by John Lenchak
THAT it be recommended to Council that the lower level gym entrance
door at the Aurora Family Leisure Complex be retrofitted to provide for
automated access for people with disabilities; and that the quote
presented by Stouffville Glass in the amount of $6,107.6.6 be approved;
and that the funding be provided from the Accessibility Advisory
Committee reserve account.
CARRIED
-54-
GEb1ERfcces�IiMyTAdViEsory Porn a Word No. 08-02 Page � off #3 7
Wednesday, March 19, 2008
2.
3.
4.
Aurora Recreation Complex -- Portable Aquatic Lift
Seconded by John Lenchak
Moved by Councillor McRoberts
THAT it be recommended to Council that the purchase of the portable
aquatic lift from SP&S in the amount of $7,972.02 including taxes be
approved, and that the funding be provided from the Accessibility Advisory
Committee capital reserve account.
19T1=.77f:i7
Town Hall — Installation of Hands Free Taps in Washrooms
Seconded by John Lenchak
Moved by Councillor McRoberts
THAT it be recommended to Council that the retrofitting of all sets of taps
to hands free operation in the Town Hall be approved in the amount of.
$6,000 plus taxes, and that the funding be provided from the Accessibility
Advisory Committee capital reserve account.
CARRIED
Resolution from the Town of Newmarket
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the resolution from the Town of Newmarket regarding the
enforcement of fines for the misuse of accessibility .parking spaces be
deferred to the next Accessibility Advisory Committee meeting.
CARRIED
-55-
GENERAL COMMITTEE - APRIL 19 2008 ITEM #3 - 8
Accessibility Advisory Committee Record No. 08-02 Page 4 of 7
Wednesday, March 19, 2008
5. Site Plan Amendment Application Imperial Oil 1472 Wellington St. East
Moved by Councillor McRoberts Seconded by John Lenchak
THAT it be recommended to Council that the Planning &Development
Services .Department be requested to include a clause in the Site Plan
Development Agreement which will require the applicant, Imperial Oil, to
provide full service gas for a minimum of 6 hours per day for persons with
disabilities; and
THAT signage be posted indicating full service and the hours of operation.
CARRIED
6. Chamber of Commerce Correspondence
Moved by John Lenchak Seconded by Councillor McRoberts
THAT the letter from Carla Adams, Executive Director of the Aurora
Chamber of Commerce be received for information.
CARRIED
7. City of London — Accessibility Design Standards
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the letter of authorization to utilize the City of London's Accessibility
Design standards be received.
CARRIED
8. Town of Whitchurch-Stouffville — Access. Committees Breakfast Meeting
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT Item 8 - Town of Whitch urch-Stouffville —Access. Committees
Breakfast Meeting be received for information.
CARRIED
-56-
GENER ► eSg r $TA1%oryf9rnr�nift�e Record No. 08-02 Page 5 ow #3 - 9
Wednesday, March 19, 2008
Q
10
13
Town of Whitchurch-Stouffville — Emergency Preparedness Workshop
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT Item 9 - Town of Whitchurch-Stouffville — Emergency Preparedness
Workshop be received for information.
Council Proclamation — The Year of Arts, Culture and Heritage in Aurora
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT Item 10 - Council Proclamation - The Year of Arts, Culture and
Heritage in Aurora be received for information.
CARRIED
Accessibility Advisory Chairs Breakfast Meeting Notes Nov. 21, 2007
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the Breakfast Meeting notes be received for information.
[Or-,V-.T'.TFC8
14. Correspondence from Mr. Stephen Lerner, Manager, Real Estate - Suncore
Energy Products Inc.
Re: Application for Site Plan Approval - Suncore Energy Products Inc.,
15255 Leslie Street and 1540 Wellington Street East - ADDED ITEM
and
15. Correspondence from Mr. Don Dussault Manager, Real Estate Development
- Imperial Oil Limited
Re: Imperial Oil site at NAN corner of Wellington Street and Leslie Street in
Aurora - ADDED ITEM
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT Items 14 and 15 be received for information.
M-YR
GENERfL CO�VIIII�ITTE)E - ArRIL 1 2%08 ITE? #3 - 10.
ccess� i i y Advisory ommlo ecord No. 08-02 Page 6 o 7
.Wednesday, March 19, 2008
17
11
16.
Site Plan - Magna Research and Development Building - ADDED ITEM
Moved by John Lenchak
Seconded by Councillor McRoberts
THAT the site plan for the Magna Arts & Culture Centre be accepted; and
THAT it be recommended to Council that consideration be given to the
inclusion of wheelchair seating on the main floor of the theatre; and
THAT the theatre stage be fully accessible for performers and presenters;
and
THAT the applicant be commended for providing optimal accessible
parking at the front of the theatre with no obstacles and no cross -traffic.
CARRIED
Completed Projects List By Year
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the completed projects list by year be received for information.
Correspondence from Ms Jane Boorman
Re: Committee Priorities List - ADDED ITEM
Moved by Councillor McRoberts
Seconded by John Lenchak
THAT the correspondence be received for information.
CARRIED
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GENERAL COB(4�VIIjJV E - /�PRIL, 1, JO08 T 7 #3 - 11
Access! ity v sery omm ttee eoord No. 08.02 Pape e
Wednesday, March 19, 2008
12. Priority List 2008
Moved by Councillor McRoberts Seconded by John Lenchak
THAT the following items be listed as priorities for 20W
Fire Drills and creation of a policy for emergency. procedures
Visible Alarm System at the Town Hall
Accessible parking signage and markings to be enforced in the Town
of Aurora
Visible Stair Nosing at the Leisure Complex
Installation of low counters at the Town Hall where required
Curb side drop box for the payment of bills at the Town Hall
Communications with businesses to promote and reward initiatives and
efforts to be more accessible
OTHER 13USINESS
ADJOURNMENT
Moved by Councillor
:i y1�.
CARRIED
THAT the meeting be adjourned at 9:00 p.m.
CARRIED
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GENERAL COMMITTEE - APRIL 1, 2008
ITEM #4 - 1
/.— TOWN OF AURORA
AURPPI A COUNCIL REPORT No. EDAC08-03
SUBJECT: Economic Development Advisory Committee
Recommendation Summary from March 19, 2008
FROM: Economic Development Advisory Committee
DATE: April 1, 2008
RECOMMENDATIONS
I. Economic Development Advisory Committee Minutes
Meeting EDAC08-02 dated Thursday, February 20, 2008
THAT the Economic Development Advisory Committee Minutes of meeting
EDAC08-02 dated Thursday, February 20, 2008 be adopted.
2. Review of EDAC's MissionNisloniPrioritization
THAT the Economic Development Officer be directed to invite the Chief
Administrative Officer to the April 10 2008 .Economic development Advisory
Committee meeting, to present Council priorities by quarter; and
THATthe list of Council priorities; sorted by priority, be circulated to members of the
committee prior to distribution of the next Economic Development Advisory
Committee agenda; and
THAT the Economic Development Officer be directed to invite the Director of
Planning and Development to the April 10, 2008 Economic Development Advisory
Committee meeting, to provide an overview presentation regarding zoning of
commercial and industrial Town lands.
AND
THAT the comments made by Bryan Moir during this meeting regarding key
discussion points with investors, be reflected in the minutes.
3. Monthly Report from the Economic Development Officer
THAT the monthly report from the Economic Development Officer be received
for information.
Z:ift
GENERAL COMMITTEE - APRIL 13 2008
ITEM #4 - 2
April 1, 2008 -2 -
4. Realtors' Breakfast Invitation
No motion
5. Farmers' Market Resolution and By-law
Report No. EDAC08-03
THAT the Farmers' Market Resolution and By-law be received for information.
ATTACHMENTS
Attachment #1 - Economic Development Advisory Committee Minutes of March 19, 2008
Prepared by: Carol Clark, Council/Committee Secretary Ext. 4227
Carol Clark
Council/Committee Secretary
On behalf of the Economic Development Advisory Committee
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GENERAL COMMITTEE - APRIL 1, 2008 ITEM #4 - 3
AurgoxA
COMMITTEE MINUTES
MEETING NO. 08-03
Committee: Economic Development Advisory Committee
Date: Wednesday, March 19, 2008
Time and Location: 7:00 p.m., Leksand Room
Committee Members: Councillor Wendy Gaertner, Councillor Stephen Granger,
Christopher Ballard, Vice -Chair, Bryan Black, Kent Dinning,
Sean Herbinson, Bryan Moir
Absent: Councillor Al Wilson, Chair, Angelo Giannetta
Other Attendees: Marnie Wraith, Economic Development Officer, Carol Clark,
Council/Committee Secretary
The Vice -Chair called the meeting to order at 7:00 p.m.
DECLARATIONS OF INTEREST
None
APPROVAL OF AGENDA
Moved by Sean Herbinson
Seconded by Bryan Black
THAT the agenda as circulated by the Corporate Services Department be
approved.
CARRIED
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GENERAL COMMITTEE - APRIL 1, 2008 ITEM #4 - 4
Economic Development Advisory Committee Record No. 08-03 Page 2 of 5
Wednesday, March 19, 2008
ADOPTION OF MINUTES
1. Economic Development Advisory Committee Minutes
Meeting EDACOB-02 dated Thursday, February 20, 2008
Moved by Sean Nerbinson Seconded by Bryan Black
THAT the Economic Development Advisory Committee Minutes of
meeting EDACO8-02 dated Thursday, February 20, 2008 be adopted.
CARRIED
DELEGATIONS
None
INFORMATIONAL ITEMS
3. Monthly Report from the Economic Development Officer
Moved by Kent Dinning Seconded by Bryan Black
THAT the monthly report from the Economic Development Officer be
received for information.
CARRIED
4.. ' Realtors' Breakfast Invitation
The Realtors' Breakfast Invitation was received for information.
5. Farmers' Market Resolution and By-law
Moved by Sean Nerbinson Seconded by Councillor Granger
THAT the Farmers' Market Resolution and By-law be received for information.
;a_1T:7ID
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GENERAL COMMITTEE - APRIL 1, 2008
ITEM #4 - 5
Economic Development Advisory Committee Record No. 08-03 Page 3 of 5
Wednesday, March 19, 2008
MATTERS FOR CONSIDERATION
Review of EDAC's MissionNision/Prioritization
a) Extract of Minutes from May 10, 2007 EDAC Meeting
b) Extract of Minutes from June 14, 2007 EDAC Meeting
c) Excerpts from Shaping Aurora's Future —
Town of Aurora's Strategic Plan Update
d) Article from Area Development, Entitled "Emerging Industries,
Emerging Locations"
e) Memo from the Economic Development Officer
Re: Incentives Used in Other Jurisdictions"
f) Incentives Used in Other Jurisdictions
The Economic Development Officer (EDO) provided an overview of the Economic
Strategic Plan, which was produced in 2003 and adopted by.Council in 2006. The EDO
stated that, within this Plan, three main goals were identified, as follows:
Develop a 'product' that will enhance and support Aurora's economic growth
and revitalization.
Improve and increase the Town's efforts to 'market' Aurora as a premier
business address.
Provide the Town's business community with the best level of municipal
'service' possible from Town staff.
The EDO then reviewed the Economic Sectors Analysis, which recommended that the
Town develop a business attraction and retention strategy around the following target
sectors:
1. Manufacturing
2. Information and Cultural Industries
3. Finance and Insurance
4. Professional, Scientific and Technical Services
The committee identified and discussed fundamental issues which it considers priorities,
including such matters as: zoning to address high density and multiple storey
businesses; generating tax revenues; value-added workforce; revitalization of the
downtown core; railway lands; and employment lands.
- 64
GENERAL COMMITTEE - APRIL 1, 2008
ITEM #4 - 6
Economic Development Advisory Committee Record No. 08-03 Page 4 of 5
Wednesday, March 19, 2008
Moved by Bryan Black
Seconded by Kent Dinning
THAT the Economic Development Officer be directed to invite the Chief
Administrative Officer to the April 10, 2008 Economic Development Advisory
Committee meeting, to present Council priorities by quarter; and
THAT the list of Council priorities, sorted by priority, be circulated to members of
the committee prior to distribution of the next Economic Development Advisory
Committee agenda;. and
THAT the Economic Development Officer be directed to invite the Director of
Planning and Development to the April 10, 2008 Economic Development
Advisory Committee meeting, to provide an overview presentation regarding
zoning of commercial and industrial Town lands.
CARRIED
Moved by Councillor Granger Seconded by Kent Dinning
THAT the comments made by Bryan Moir during this meeting regarding key
discussion points with investors, be reflected in the minutes.
CARRIED
Bryan Moir suggested that, when the EDO meets with a potential investor, the following
questions should be considered:
1. What will the tax revenue generation be?
2. Is it high density, consistent with the guidelines of the Region/Province?
3. Will it bring a certain type of employment to our Town?
4. Will it fit in with the neighbourhood?
NEW BUSINESS
The Economic Development Officer advised that there is a possibility that an ad -hoc
steering committee for the downtown core may struck.
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GENERAL COMMITTEE - APRIL 1, 2008 ITEM #4 - 7
Economic Development Advisory Committee Record No..08-03 Page 5 of 5
Wednesday, March 19, 20D8
ADJOURNMENT
Moved by Councillor Gaertner
THAT the meeting be adjourned at 9:17 p.m.
CARRIED
Christopher Ballard, Vice -Chair
V Economic, Development Advisory Committee
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GENERAL COMMITTEE - APRIL 1, 2008
ITEM #5 - 1
,- TOWN OF AURORA
AURORA. GENERAL COMMITTEE No.PL08-027
SUBJECT: Release for Registration
Ballymore Building (Bathurst) Corp. and Ballymore Development
(Bathurst) Corp.
Part of Lot 71, Concession 1, E.Y.S., 65114-2767
North of Bloomington Road, east of Bathurst Street
File D12-04-1A
FROM: Marco Ramunno, Director of Planning and Development Services
DATE: IApril 1, 2008
RECOMMENDATIONS
THAT the Mayor and Clerk be authorized to execute a Subdivision Agreement
between The Corporation of the Town of Aurora and Ballymore Building
(Bathurst) Corp. and Ballymore Development (Bathurst) Corp.. in accordance with
the draft approved conditions dated July 26th, 2007, subject to the provision of
financial payments and securities as set out on Schedules "K" and "L" of the
Agreement substantially in the form attached; and subject to the execution of the
Sewer Connection Agreement between the Owners, the Town of Richmond Hill
and the Town of Aurora; and,
THAT the Mayor and Clerk be authorized to execute all documents necessary to
give effect to same.
BACKGROUND
Application Background:
The subject lands are located on the east side of Bathurst Street and north of
Bloomington Road (Figure 1). The lands are located within the Yonge Street South
Secondary Plan (OPA 34) and also within the "Settlement Area" of the Oak Ridges
Moraine Conservation Plan (ORMCP) as implemented through OPA 48 (Schedule A to
OPA 34 is attached as Figure 2).
On March 11th, 2004, Ballymore Building (Bathurst) Corp. and Conseil Scolaire De
District Catholique Centre-Sud (Conseil) submitted applications for a Draft Plan of
Subdivision and associated Official Plan Amendment and Zoning By-law Amendment
applications on the lands located at the northeast corner of Bathurst Street and
Bloomington Road for a French High School and 59 single detached dwelling lots.
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GENERAL COMMITTEE - APRIL 19 2008
ITEM #5 - 2
April 1, 2008 -2- Report No. PL08-027
On July 12th, 2005, Council adopted Official Plan Amendment #59 (approved by the
Region on October 17th, 2005) which designated the Conseil lands "Major Institutional"
to permit a French High School. Council also authorized staff to meet with officials from
the Town of Richmond Hill and the Region of York to determine the most effective
means to _ provide servicing (water and sewer) to the developments (school and
residential); and directed staff to report back to Council as necessary to seek
authorization to enter into any agreements (s) required for this purpose.
On January 24th, 2006, Council approved Zoning By-law 4766-06.D to permit the
school, and authorize the Director of Planning and Development Services to execute a
site plan agreement to the satisfaction of the Site Plan Committee, between the Conseil,
Ballymore Homes, the Region of York and the Town respecting the construction of the
school, stormwater management pond and part of Street "C" that would serve both the
school lands and the subdivision.
On October 17th, 2006, Council authorized the Mayor and Clerk to sign an agreement
between the Town of Richmond Hill, the Town of Aurora and the Conseil regarding
sanitary servicing of the school lands.
On June 26th, 2007, Council authorized the Mayor and Clerk to sign an agreement
between the Town of Richmond Hill and the Town of Aurora regarding sanitary servicing
of the residential lands. Council also at that time approved the proposed Plan of
Subdivision and authorized a total of 60 units of sewage and water capacity be
allocated to these lands. Furthermore, Council approved Zoning By-law 4927-07.D.
Location/Land Use:
The subject lands are located on the east side of Bathurst Street and north of
Bloomington Road. The lands have an area of 3.39 ha (33.08 acres) with a frontage of
190.4 m (624.6 ft) on Bloomington Road and a frontage of 232.3 m (762.1 ft.) on
Bathurst Street (see Figure 1).
Surrounding Uses:
To the North:
South:
East:
West:
Proposal:
GO Transit railway,'beyond which are vacant lands;
Existing High School, Bloomington Road, beyond are residential
lands (Town of Richmond Hill);
Residential lands; .
Bathurst Street, beyond are residential lands (Towship of King).
The applicants, Ballymore Building (Bathurst) Corp. and Ballymore Development
(Bathurst) Corp. is seeking Council's approval of the Subdivision Agreement, which is
necessary to permit the registration of their Plans of Subdivision for Phases 1 and 2.
The Plan of Subdivision has 60 lots in total; Phase 1 consisting of 33 lots and Phase 2
9r.T.V
GENERAL COMMITTEE - APRIL 1, 2008
ITEM#5 - 3
ril 1. 2008 -3- Report No. PL08-027
consisting of 27 lots. The population projection for the development is estimated at 180
persons. The subdivision plan also contains a stormwater management pond block
and local park block which will be conveyed to the Town (see Figure 3).
SUBDIVISION AGREEMENT
The Town has prepared one Subdivision Agreement that addresses both phases of the
development (Appendix A).
The Town's standard subdivision agreement consists of two components. The first is
referred to as the "Precedent" component while the second consists of a series of
schedules that set out the legal description, .special conditions, financial obligations,
security requirements, notices to purchasers etc. The precedent part of the agreement
is intended to be standard for all subdivisions while the schedules are tailored to
address the specifics of each subdivision.
Schedules of the Subdivision Agreement
The schedules of the subdivision agreement deal.with site specific clauses that are
required for the development of the lands (Appendix A). This includes departmental
conditions, cost estimates for landscape works and public works matters, reference
plans, entrance features, noise attenuation etc. Departmental and agency conditions
are set out in. Schedule "C". Easements and reserves to be granted or conveyed to
the municipality are included on Schedule "F".
Public Works and Leisure Services cost estimates are included in Schedules "I" and "J"
and securities for the servicing, payment of the sewer and water components of the
development charges and fees for planning, engineering and review of landscape plans
are identified on Schedule "U. Schedule "K" sets out fees payable to the Town.
Notices to purchasers have also been included on Schedule "O" regarding such items
as storm water management facilities; the location of community mail boxes; parking
restrictions, vicinity.of GO. Transit railway; noise; tree preservation areas; landowner
information guide; fencing; vegetation protection areas and service connection to the
Town of Richmond Hill.
Schedule "S" sets out proposed restrictive covenants related to removal or alteration to
trees .planted within buffer zones, underground storm sewer flow and overland
stormwater flow and restrictions on buildings within buffer zones. Reference to the
areas subject to the restrictive covenants is by way of a reference plan.
The text of the Subdivision Agreement has been finalized to address all the
requirements of the conditions of approval for the subdivision contained within
Schedules of Draft Plan Approved conditions dated July 26, 2007 applying to this
development. The draft M-plan's, engineering plans, landscape plans and associated
reference plans, as well as, the Subdivision Agreement itself, have been reviewed by all
19*11
GENERAL COMMITTEE - APRIL 1, 2008
ITEM #5 - 4
April 1, 2008 -4. Report No. PL08-027
Departments and meet their requirements.
Phasing
The subdivision agreement applies the Town's development standards to the entire plan
of subdivision lands. Council will note however due to servicing restrictions, the Plan of
Subdivision will be registered in two development phases. As shown on Figures 4 and
5, two separate M-Plans will be registered for this development. Phase 1 includes 33
lots which has been granted servicing capacity and will be registered immediately upon
clearing all draft plan approved conditions. Phase 2 includes 27 lots and will be
registered upon clearing of conditions of approval in particular the Region of York being
satisfied with the availability of sanitary and municipal water servicing for these lands.
It is noted that a holding "H" prefix zoning provision applies to the phase 2 lands of the
subdivision, which will be only lifted by Council upon the availability of servicing for
these lands.
COMMENTS
The subject plan of, subdivision was draft approved on July 26, 2007 and servicing.
allocation .was granted at this time. The subdivision agreement has been drafted in
accordance with normal protocol with direct input from staff of the various departments
involved and reviewed by the Town's Legal Services Division. The applicant is in the
process of obtaining letters of credit and providing the financial requirements as set out
in the schedules.
The Sewer Connection Agreement between the Owners, the Town of Richmond Hill and
the Town of Aurora is subject to execution prior to the execution of the subdivision
agreement. The agreement has been signed by Town of Aurora, Ballymore Building
(Bathurst) Corp. and Ballymore Development (Bathurst) Corp. and is currently with the
Town of Richmond Hill for execution. Staff have been advised that execution is
anticipated in the very near future.
SERVICING ALLOCATION
Council authorized a total of 60 units of sewage and water capacity be allocated to the
Ballymore Building (Bathurst) Corp. and Ballymore Development (Bathurst) Corp. on
June 26t", 2007 which will allow for the registration of the Phase 1 lands (33 units) to
proceed now. Phase 2 (remaining 27 units) will proceed to registration when the
Region of York advises on the availability of sanitary and municipal water services for
this portion of the subject lands. The Region anticipates that this will occur in the next
few weeks.
FINANCIAL IMPLICATIONS
$152,020.00 in fees and $189,594.00 in development charges (water, sanitary sewer
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GENERAL COMMITTEE - APRIL 1, 2008
ITEM #5 - 5
April 1, 2008' - 5 - Report No. PL08-027
and roads) totalling $341,614,00 are required for the registration of the agreement. The
balance of the development charges will be collected at the prevailing rate at the time of
building permit issuance. The recommendation before Council requires that the fees
and securities and development charges, be posted prior to the Town executing the
subdivision agreement.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to promote a sustainable community that
respects its historic culture and character and embraces diverse cultural development
and renewal in harmony with sound environmental management and business
development activity. The approval and the registration of this plan of subdivision
demonstrate that the objectives of the Strategic Plan have been achieved.
OPTIONS
As per Staffs recommendations, Council has the option of:
Authorizing the Mayor and Clerk to execute the subdivision agreement and
associated documents subject to the payment of fees and securities to facilitate
the development of Phases 1 and 2 of the Ballymore Building (Bathurst) Corp.
and Ballymore Development (Bathurst), Corp,) Plan of Subdivision; and subject to
the execution of the Sewer Connection Agreement between the Owners, the
Town of Richmond Hill and the Town of Aurora; or,
Council may request further information regarding the approved Plan of
Subdivision or subdivision agreement and direct staff to bring that information
back to a future Council date.
CONCLUSIONS
Staff are of the opinion that the applicants, Ballymore Building (Bathurst) Corp. and
Ballymore Development (Bathurst) Corp.,, have fulfilled the requirements of the Town in
order -to finalize the subdivision agreement.
Staff recommends that the Mayor and Clerk be authorized to enter into a Subdivision
Agreement with Ballymore Building (Bathurst) Corp. and Ballymore Development
(Bathurst) Corp. to facilitate this development upon posting of all securities and payment
of fees and the execution of the Sewer Connection Agreement.
ATTACHMENTS
Figure 1 - Location Plan
Figure,2 - OPA 34 Land Use Map
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GENERAL COMMITTEE - APRIL 19 2008
ITEM #5 - 6
April 1, 2008 - 6 - Report No. PL08-027
Figure 3 -
Approved Plan of Subdivision
Figure 4-
Draft M-Plan (Phase 1)
Figure 5 -
Draft M-Plan (Phase 2)
Appendix A - . Subdivision Agreement — Signing Page and Schedules
PRE -SUBMISSION REVIEW
Management Team Meeting — March 19, 2008
Prepared by: Cristina Celebre
Extension 4343
Marco Ra nunno, MC1P, RPP oho S. Rogers,
Director of Planning and Development Servic G.A.O.
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