Agenda - General Committee - 200712046
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AGENDA
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TOESDAY,O
7:00 P.M.
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COUNCIL MANNERS
AURORA TOWN NALL
PUBLIC RELEASE
28/11 /07
AURORA
TOWN OFAURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 07-52
Tuesday, December 4, 2007
7:00 p.m.
Council Chambers
Councillor Gaertner in the Chair
I DECLARATIONS OF PECUNIARY INTEREST
11 APPROVAL OFAGENDA
RECOMMENDED:
THAT the agenda as circulated by the Corporate Services Department be
approved.
111 ADOPTION OF PREVIOUS MINUTES
General Committee Meeting Minutes, 07-43, November 6, 2007 pg. 1
Special General Committee Meeting Minutes, 07-44 pg. 12
November 10, 2007
Special General Committee Meeting Minutes, 07-45 pg. 16
November 19, 2007
General Committee Meeting Minutes, 07-46, November 20, 2007 pg. 19
RECOMMENDED:
THAT the General Committee Meeting minutes 07-43 and 07-46, and the
Special General Committee Meeting minutes 07-44 and 07-45 be
adopted.
General Committee Meeting No. 07-52 Page 2 of 9
Tuesday, December 4, 2007
1V DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
VI DELEGATIONS
(a) Mr. Paul LaCroix and Ms Jackie Kubica pg. D-1
Re: Development on Bayview Avenue — Large Power Lines
(b) Ms Kristen Yemm-Brodie, Communications & Marketing pg. D-4
Co-ordinator
Re: Intranet Demo
V11 PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
X CLOSED SESSION
Legal Matters
RECOMMENDED:
THAT General Committee resolve into a closed session to consider legal
matters.
XI ADJOURNMENT
General Committee Meeting No. 07-52 Page 3 of 9
Tuesday, December 4, 2007
AGENDA ITEMS
1. AAC07-05 — Accessibility Advisory Committee Meeting pg. 29
November 7, 2007
RECOMMENDED:
THAT the Accessibility Advisory Committee Meeting minutes from the
November 7, 2007 meeting be received and the recommendations
contained therein be adopted.
2. TSAC07-07 — Traffic Safety Advisory Committee Meeting pg. 35
November 14, 2007
RECOMMENDED:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
November 14, 2007 meeting be received and the recommendations
contained therein be adopted.
3. LSAC07-07 — Leisure Services Advisory Committee Meeting pg. 47
November 15, 2007
RECOMMENDED:
THAT the Leisure Services Advisory Committee Meeting minutes from the
November 15, 2007 meeting be received and the recommendations
contained therein be adopted.
4. CS07.047 — Council Pending List pg. 59
RECOMMENDED:
THAT report CS07-047 be received for information.
5. CS07-045 — Animal Control Services Contract pg. 83
RECOMMENDED:
THAT report CS07-045 - Animal Control Services Contract be received;
and
General Committee Meeting No. 07-52
Tuesday, December 4, 2007
Page 4 of 9
A
7
a
THAT the Town of Aurora enter into a 3 year service agreement with the
OSPCA (Ontario Society for the Prevention of Cruelty to Animals) for the
provision of animal control and shelter services at a cost of $183,200 for
2008; $187,249 for 2009; and $191,387 for 2010.
CS07-046 — 2008 Pet Licensing Fees
RECOMMENDED:
THAT report CS07-046 2008 Pet Licensing Fees be received for
information; and
THAT the proposed amending by-law be presented at the Council meeting
of December 11, 2008.
LS07-044 — Purchase of Electrical Components LS2007-115 pg. 97
RECOMMENDED:
THAT Council approve the award of Request for Quotation LS2007-115
for the supply and delivery of various electrical components to Guillevin
International Co. in the amount of $52,533.41 excluding applicable taxes.
LS07-046 — Department of Leisure Services — Sports Field pg. 100
Use Policy
RECOMMENDED:
THAT the General Committee endorse the revised Sports Field Use
Policy for implementation prior to the commencement of the 2008 playing
season, subject to any comments or revisions as recommended by the
General Committee.
ADM07-014 — Amendments to the Municipal Act, 2001 pg. 118
Appointment of an Investigator
RECOMMENDED:
THAT Council receive this report respecting the appointment of an
Investigator pursuant to section 239.1 and 239.2 of the Municipal Act,
2001, for information; and
THAT the Mayor and Clerk be authorized to execute the Investigator
Services Agreement substantially in the form attached appointing the
General Committee Meeting No. 07-52
Tuesday, December 4, 2007
Page 5 of 9
Local Authority Services Ltd. (LAS) as the Investigator in the event that a
request for an investigation is received, and
THAT Council enact a By -Law appointing LAS as the Investigator to act
when a complaint is made and an investigation is triggered.
10. ADM07-016 — Amendments to the Municipal Act, 2001 pg. 133
Delegation Policy
RECOMMENDED:
THAT Council receive this report respecting the adoption of a delegation
policy for information; and
THAT Council adopt the attached Delegation Policy in accordance with
section 270(1)6 of the Municipal Act, 2001, as amended.
11. PL07-144 —Zoning By-law Amendment pg. 138
Farland Properties
130 Industrial Parkway North
File D14-01-07
RECOMMENDED:
THAT Council enact Implementing Zoning By-law 4974-07.D.
12. PL07-146 — Application for Site Plan Approval pg. 143
Cherry Hill Park Development Inc.
Lot 14, Plan 65M-3974
File D11-13-07
RECOMMENDED:
THAT report PL07-146 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Agreement
between the owner and the Town of Aurora to permit the construction of a
2-storey, 4,013.35 square metre (43,200.75 square feet) multi -unit
industrial building.
General Committee Meeting No. 07-52
Tuesday, December 4, 2007
Page 6 of 9
13. PW07-045 — Award of Tender LS-2007-63 — For the Supply & pg. 153
Delivery of Two (2) 2007 Four -Wheel Drive
Agricultural Tractors
RECOMMENDED:
THAT Tender No. LS-2007-63 for the Supply and Delivery of Two (2)
2007 Four -Wheel Drive Agricultural Tractors be awarded to Hutchinson
Farm Supply at the combined tendered price of $83,299.32, including
PST; and
THAT $6,176.76 of the excess funds from Project No. 71034 be
transferred to Project No. 71021 to cover the shortfall of funds in that
capital replacement purchase.
14. PW07-046 — Recycling Services in Public Spaces pg. 158
RECOMMENDED:
THAT Council receive report PW07-046, regarding the provision of
recycling services in public spaces; and
THAT Council direct staff to further investigate all of the options outlined in
report PW07-046, and report back to Council prior to the 2008 Budget
deliberations with further details and budget impacts for the options; and
THAT, for 2008, staff be directed to proceed to implement Option "D", to
placard all existing waste receptacles in public areas to help deter
recyclable materials going to landfill.
15. ADM07-015 — Extension of Agreement for Provision of External pg. 172
Legal Services
RECOMMENDED:
THAT the provision of external legal services previously by the roster of
firms as noted and as previously approved by Council on December 7,
2004, be hereby extended upon the terms and conditions provided herein
for a further two (2) year term commencing January 1, 2008, as follows:
AREA OF LAW
LEGAL FIRM
General Municipal
Weir Foulds, LLP (Primary Service Provider)
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
General Committee Meeting No. 07-52
Tuesday, December 4, 2007
Page 7 of 9
Planning and
Weir Foulds, LLP (Primary Service Provider)
Development
Aird & Berlis
Gowling Lafleur Henderson
Thomson Rogers
Litigation
Paterson MacDougall
Thomson Rogers
Environmental
Wilms & Shier
Gowling Lafleur Henderson
AND THAT Hicks, Morley, Hamilton, Stewart and Storie continue as the
primary service provider in the area of labour and employment law;
AND THAT the Town Solicitor be authorized to retain external legal
services from the list of approved firms, and alternatively, from any other
firms as required on an exceptional and as -needed basis.
16. PL07-143 — Proposed Regional Official Plan Amendment pg. 186
Pertaining to the 2C Lands
RECOMMENDED:
THAT report PL07-143 be received as information.
17. PL07-148 —Zoning By-law Amendment pg. 207
Infill Housing By-law
File D14-08-07
RECOMMENDED:
THAT Council enact By-law 4980-07.D.
18. Key Performance Indicators and Business Plan Update
➢
Administration — Chief Administrative Officer's Office
pg. 218
➢
Administration — Legal Services
pg. 221
➢
Administration — Economic Development Office
pg. 226
➢
Administration — Communications & Marketing
pg. 229
➢
Planning & Development Services
pg. 232
➢
Corporate Services
pg. 235
➢
Financial Services
pg. 249
➢
Building Administration
pg. 254
➢
Public Works
pg. 258
General Committee Meeting No. 07-52 Page 8 of 9
Tuesday, December 4, 2007
RECOMMENDED:
THAT the Key Performance Indicators and Business Plan Updates be
received for information.
19. Resolution from the Municipality of Morris -Turn berry pg. 270
(Tabled by Councillor Gaertner)
RECOMMENDED:
THAT General Committee provide direction on this matter.
20. Resolution from the City of Waterloo pg. 271
(Tabled by Councillor Gaertner)
RECOMMENDED:
THAT General Committee provide direction on this matter,
21. Memorandum from the Fire Chief pg. 272
Re: Traffic Calming
RECOMMENDED:
THAT the memorandum from the Fire Chief regarding Traffic Calming be
received for information.
22. Memorandum from the Director of Corporate Services pg. 276
Re: Pending List — Remembrance Day Services
RECOMMENDED:
THAT the memorandum regarding Remembrance Day Services be
received for information.
23. Memorandum from the Director of Corporate Services pg. 277
Re: Pending List — Taxi By-law Amendment re: Brokerage Dispatch
RECOMMENDED:
THAT the memorandum regarding Taxi By-law Amendment regarding
Brokerage Dispatch be received for information.
General Committee Meeting No. 07-52 Page 9 of 9
Tuesday, December 4, 2007
24. Memorandum from the Director of Corporate Services pg. 278
Re: Pending List — Waste Containers & Newspaper Boxes
RECOMMENDED:
THAT the memorandum regarding Waste Containers & Newspaper Boxes
be received for information.
25. Memorandum from the Director of Leisure Services pg. 279
Re: Pending List Item #LS6 — Litter in Parks
RECOMMENDED:
THAT the memorandum regarding Litter in Parks be received for
information.
26. Memorandum from the Director of Leisure Services pg. 280
Re: Pending List Item #NB3
Summit Park Tennis Reconstruction 2007
RECOMMENDED:
THAT the memorandum regarding Summit Park Tennis Reconstruction
2007 be received for information.
27. Memorandum from the Town Solicitor pg. 281
Re: Committee Declaration of Appointed Office
RECOMMENDED:
THAT the memorandum from the Town Solicitor regarding Committee
Declaration of Appointed Office be received for information.
GENERAL COMMITTEE - DECEMBER 4, 2007
AumoxA
TOWN OFAURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-43
(as amended at November 20, 2007 General Committee)
Council Chambers
Aurora Town Hall
Tuesday, November 6, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor McRoberts in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, MacEachern and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor McRoberts called the meeting to order at 7:02 p.m.
Councillor McRoberts requested a moment of silence in honour of Remembrance Day.
Mayor Morris addressed General Committee on a Question of Privilege.
General Committee recommends:
THAT the Procedural By-law be waived.
MUZRIL217
General Committee recommends:
THAT a Special Council meeting be convened.
CARRIED
The meeting was recessed at 7:12 p.m.
The meeting was reconvened at 7:19 p.m.
DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
-1-
GENERAL CWMr6TdcErEnitteeD6WrNTK6trA 2007 Page 2of11
Tuesday, November 6, 2007
11 APPROVAL OFAGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following additional items, be approved:
➢ Additional Material — Delegation (a) — Mr. Harold Sellers
Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine for Life
Adventure Relay
➢ Additionaf Delegation (c) — Ms Irene McNeil, Manager of Service
Planning and Mr. Steven Baldo,
Service Planner, York Region Transit
Re: 2008 Annual Service Plan
➢ Memorandum from the Director of Planning
Re: Withdrawal of Item 11 - report PL07-137 —Zoning By-law
Amendment - MI Developments
➢ New Item 20 — Correspondence from Mr. Mark Cannata, Principal
St. Joseph Catholic School
Re: Item 2(12) — TSAC07-06 — Annual Crossing Guard Report
(TSAC07-012)
➢ New Item 21 — Correspondence from the Township of Uxbridge
Re: Invitation to Participate in Community Sustainability Planning
Workshop
➢ Deferral of New Item 22 to November 13, 2007 Council meeting
Re: PL07-117 — Draft Plan of Subdivision and Zoning
By-law Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Part of Lot 16
Concession 2, EYS
➢ New Item 23 — Correspondence from Southlake Regional Health
Centre
Re: Request for an Additional Donation of Parkette Naming Rights
CARRIED
111 ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-39, October 12, 12007
Special General Committee Meeting Minutes, 07-40, October 13, 12007
General Committee Meeting Minutes, 07-41, October 16, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-39, 07-40 and
General Committee Meeting minutes 07-41 be adopted.
CARRIED
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GENERAL CBNO W(��MitteeDi&P&MU07-43 2007 Page 3of11
Tuesday, November 6, 2007
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 6, 8, 10, 12, 14, 17, 18, 20 and 23 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends:.
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
5. CS07-038 Document Output Devices
THAT Corporate Services report CS07-038 be received; and
THAT the strategy proposed by the independent consultant, (Integrated
Print Management Inc.) retained under RFP CS2006-41 for the rightsizing
and deployment of multifunctional printers as outlined in Appendix #1 be
approved; and
THAT the award of RFP CS2007-06 for the supply, installation and
maintenance of print output devices, for a period of 5 years be awarded to
NCO Technologies at a cost of $96,409 per year.
CS07-040 — Joint Regional Web Portal
THAT Corporate Services report CS07-040 be received as information;
and
THAT the Town of Aurora continue to participate in the Joint Regional
Portal Project with the Regional Municipality of , York, the Town of
Markham and other interested municipal participants until full costs and
benefits are disclosed and can be brought forward as a report for Council
consideration.
9. PL07-132 — Planning Applications Status List
THAT the Planning Applications Status List be received as information.
11. PL07.137 — Zoning By-law Amendment
MI Developments Inc.
Part of Lot 21, Concession 2, E.Y.S.
File D14-03-06
This item was withdrawn from the agenda and deferred to the November 13,
2007 Council meeting.
-3-
GENERAL CE3MJ(UimitteeKa &VlU87-43 2007 Page 4of11
Tuesday, November 6, 2007
13. PL07-140 — Draft Plan of Subdivision and Zoning By-law
Amendment Applications
Clifford Sifton
908 Vandorf Sideroad
Concession 2, Part of Lot 16, E.Y.S.
Files D12-04-07 & D14-12-07
THAT Council receive as information the following overview of Draft Plan
of Subdivision and Zoning By-law Amendment Applications D12-04-07
and D14-12-07, scheduled for the December 12, 2007 Public Planning
Meeting.
15. Memorandum from the Chief Administrative Officer
Re: Gateway Signage
THAT the recommendation for gateway signage, submitted by the ad hoc
committee for gateway signage, be approved.
16. Memorandum from the Director of Corporate Services
Re: Endorsement of Regional Representatives
THAT the Town of Aurora endorse the nomination of Ms Debbie Korolnek
as the municipal representative for York Region and its constituent local
municipalities on the Credit Valley, Toronto Region and Central Lake
Ontario Region Source Protection Committee; and
THAT Mr. Illmar Simanovskis be nominated the municipal representative
for York Region and its constituent local municipalities on the South
Georgian Bay Lake Simcoe Protection Committee.
19. FS07-043 — Landscaping Reserve Fund
THAT Council establish a Landscape Fee Discretionary Reserve Fund;
and
THAT in 2007 all funds in excess of what is collected for the year less the
costs associated with landscape reviews be transferred to the Landscape
Fee Discretionary Reserve Fund; and
THAT in future years all revenue collected for Landscape Fee be
deposited in the Landscape Fee Discretionary Reserve Fund; and
THAT the Leisure Services, Parks Division budget annually the amount
required to be withdrawn from the Landscape Fee Discretionary Reserve
Fund.
21. Correspondence from the Township of Uxbridge
Re: Invitation to Participate in Community Sustainability Planning
Workshop
(Added Item)
This item was received for information.
-4-
GENERAL C&dWaTE6rEmitte@WMR5.RI7.43 20O7 Page 5of11
Tuesday, November 6, 2007
22. PL07-117 — Draft Plan of Subdivision and Zoning
By-law Amendment Applications
Stefano and Rose Polsinelli
14575 Bayview Avenue, Part of Lot 16, Concession 2, EYS
(Added Item)
This item was deferred to the November 13, 2007 Council meeting.
CARRIED
VI DELEGATIONS
(a) Mr. Harold Sellers, Executive Director
Oak Ridges Trail Association
Re: Financial Support Request for the 2008 Moraine For
Life Adventure Relay
Mr. Harold Sellers addressed General Committee to provide a presentation of the
2007 Moraine for Life Adventure Relay and to request a funding donation of
$1,000. Mr. Sellers advised that a municipal donation of $1,000 would offer the
Town: the Town's logo on event publications; a Town link on the event website;
and a Town publication included in participant packages.
General Committee recommends:
THAT the comments of the delegate be received and referred to the 2008
budget deliberation.
CARRIED
(b) Mr. Terry Kelly
Re: Road Widening on Temperance Street
The delegate was not in attendance.
(c) Ms Irene McNeil, Manager of Service Planning and
Mr. Steven Baldo, Service Planner, York Region Transit
Re: 2008 Annual Service Plan
(Added Item)
Ms Irene McNeil and Mr. Steven Baldo addressed General Committee to provide
an overview of the 2008 Annual Service Plan. The delegates also identified
changes to three routes: route -34, servicing Industrial Parkway, to be
discontinued due to poor performance; route 31, servicing Aurora North, to be
reduced to weekday peak hour service; and route 33A, servicing Spring Farm
and Birkshire subdivisions to be introduced.
General Committee recommends:
THAT the comments of the delegates be received; and
THAT Mr. Steven Baldo, Service Planner from York Region Transit, be
invited to address Council on November 13, 2007 with a similar
presentation, focused on transit routes within the Town of Aurora.
CARRIED
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GENERAL CW&ajT&5mirte pUNR9A7-$a 2007 Page 6of11
Tuesday, November 6, 2007
V11 PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
None
Vill CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 12 be brought forward for discussion.
CARRIED
12. PL07-139 — Application for Site Plan Amendment Approval
Morguard REIT
15400 to 15500 Bayview Avenue
Blocks 2 & 3, 65M-3074
File DII-06-04
General Committee recommends:
THAT report PL07-139 be received as information; and
THAT, subject to the resolution of all outstanding issues and the
submission of all fees and securities, Council authorize the Director of
Planning and Development Services to execute a Site Plan Amendment
Agreement between the owner and. the Town of Aurora to permit the
proposed modifications to the northwest corner of the subject lands .
CARRIED
Draft 2008 Leisure Services Business Plan
(deferred from October 16, 2007 General Committee)
General Committee recommends:
THAT the 2008 draft Leisure Services Business Plan be referred back
to staff; and
THAT Councillor Wilson meet with the Director of Leisure Services to
provide suggestions.
W-307t47
2. TSAC07-06 — Traffic Safety Advisory Committee Meeting Minutes
October 10, 2007
General Committee recommends:
THAT the Traffic Safety Advisory Committee Meeting minutes from the
October 10, 2007 meeting be received and the recommendations
contained therein be adopted, excluding paragraph 4 under item 15 —
TSAC07-012 —Annual Crossing Guard Report; and
THAT item 20 be brought forward for discussion.
CARRIED
Q-Z
GENERAL C8MUJaTcT& initteeQfiP&V16E87-43 2007 Page 7of11
Tuesday, November 6, 2007
General Committee recommends:
(15) TSAC07-012 -Annual Crossing Guard Report
THAT paragraph 4 be approved as presented:
"THAT the school crossing guard be removed during the noon lunch
period as of January 2008 at the intersection of Murray Drive and Seaton
Drive."
CARRIED
20. Correspondence from Mr. Mark Cannata, Principal
St. Joseph Catholic School
Re: Item 2(12) — TSAC07-06 — Annual Crossing Guard Report (TSAC07-012)
(Added item)
General Committee recommends:
THAT the correspondence from Mr. Cannata, Principal of St. Joseph
Catholic School, regarding the Annual Crossing Guard Report, be
received for information.
CARRIED
3. HAC07-06 — Heritage Advisory Committee Meeting Minutes
October 15, 2007
General Committee recommends:
(2) PL07-098 — Options for the Relocation and Restoration of the Patch
Log House
THAT the report entitled 'Options for Relocation and Restoration of the
Patch Log House' be received; and
THAT approval of the expenditure of $108,000 for restoration of the Patch
Log House be referred to Council for consideration and endorsement as
part of the 2008 Capital Budget; and
THAT Whitwell Developments (II) Limited, fulfill the obligations related to
its agreement with the Town to pay any and all costs to permanently
relocate the Patch House including the construction of a foundation for the
building and the provision of full services, including but not limited to
water, storm, sanitary and all utilities; and
THAT the relocation of the building be determined based on interest.
CARRIED
General Committee recommends:
(5) PL07-121 — Request for Heritage Building Evaluation
14012, 14020, 14003 Leslie Street— Lebovic Lands
THAT this matter be deferred to the November 13, 2007 Council
meeting.
CARRIED
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GENERAL C®MMr6TcT&&nitteeDfiW *ERR-4 2007 Page 8of11
Tuesday, November 6, 2007
General Committee recommends:
THAT the balance of the Heritage Advisory Committee Meeting minutes
from the October 15, 2007 meeting be received and the recommendations
contained therein be adopted.
CARRIED
4. LSAC07-06 — Leisure Services Advisory Committee Meeting
Minutes — October 18, 2007
General Committee recommends:
THAT the Leisure Services Advisory Committee Meeting minutes from the
October 18, 2007 meeting be received and the recommendations
contained therein be adopted.
CARRIED
General Committee considered the following amendment to the
recommendation:
(3) Culture & Recreation Master Plan — Terms of Reference for Request
for Proposal
THAT the plan be referred to as "Recreation Master Plan", deleting
the word "Culture".
CARRIED
The main recommendation was CARRIED AS AMENDED.
Amended at November
20, 2007 General
Committee
Delegation (b) — Ms Rebecca Beaton
Re: Special Events Sub -Committee
General Committee recommends:
THAT the delegation and comments submitted by Ms Rebecca Beaton be
received.
CARRIED
General Committee recommends:
THAT the fetter from Ms Rebecca Beaton and the memorandum from
the Director of Leisure Services, dated December 12, 2006, which
was on the May 17, 2007 Leisure Services Advisory Committee
agenda be referred to a closed session.
CARRIED
General Committee recommends:
THAT the members of the Special Events Sub -Committee be thanked by
the LSAC Committee for their contributions to the committee.
CARRIED
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GENERAL C&J"hiTr mit%efKA5&Wi A 2007 Page 9of11
Tuesday, November 6, 2007
General Committee recommends:
THAT the names and addresses of all members of the Special Events
Committee be made available to the Mayor's office.
CARRIED
General Committee recommends:
THAT the meeting be extended until 11:00 p.m.
CARRIED
6. PW07-038 — Stormwater Management Remedial Strategy Study
Follow-up Report and Implementation Program
For2008
General Committee recommends:
THAT Council approve the drafting of a rain barrel and soak away
pits program for the Town in 2008, subject to the program
addressing the issues noted by staff in the report, in particular the
issue noted regarding standing water in rain barrels and mosquito
growth; and
THAT, given that the soak away pits require permeable soils which
necessitate location on Oak Ridges Moraine areas, special
consideration be given to Oak Ridges Moraine stipulations prior to
proceeding to implementation on site in 2009; and
THAT Council refer the request for funding in the amount of $400,000.00,
necessary for the Environmental Assessments and Detail Designs for 10
new stormwater management facilities, to the 2008 Capital Budget for
consideration; and
THAT a copy of report PW07-038 (Stormwater Management Remedial
Strategy Study Follow—up Report and Implementation Program for 2008)
and the associated Council resolutions be forwarded by the Corporate
Services Department to the Lake Simcoe Region Conservation Authority
for their information.
CARRIED
General Committee recommends:
THAT item 18 be brought forward for discussion.
CARRIED
18. LS07-043— Tree Cutting Permit Application
General Committee recommends:
THAT Council approve the application for the removal of 20 trees greater
than 20 cm. in diameter at 15255 Leslie Streett1540 Wellington Street
East in accordance with By-law 4474-03.D being a by-law to authorize the
injury or destruction of trees (Tree Permit By-law).
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GENERAL C6MMUcT&ftnitteeQfP&WEe7-&- 2007 Page 10of11
Tuesday, November 6, 2007
8. CS07-042 — 2008 Council and Committee Meeting Calendar
General Committee recommends:
THAT the 2008 Council and General Committee Meeting Calendar,
attached to report CS07-042 as Appendix #1, be referred back to
staff.
CARRIED
General Committee recommends:
THAT item 17 be brought forward for discussion.
CARRIED
17. Motion Tabled by Councillor Collins-Mrakas
General Committee recommends:
WHEREAS the area surrounding the Pumping Station/Water Tower on
Orchard Heights Blvd. has been plagued with instances of public and
private property damage, vandalism, graffiti and other negative activities;
and
WHEREAS a community meeting was held on October 22, 2007 in
response to residents' concerns pertaining to the negative activities in the
area surrounding the Pumping Station/Water Tower on Orchard Heights
Blvd.; and
WHEREAS at the community meeting held on October 22, 2007, a
number of suggested solutions were brought forward by those present -
including representatives of York Regional Police, the Town of Aurora By-
law Services Department and area residents - that have broad
implications; and
WHEREAS, given the seriousness of the concerns raised, there is a need
for immediate action;
THEREFORE BE IT RESOLVED, that staff be directed to bring forward to
Council, at the next General Committee meeting, a report outlining the
residents' issues/concerns with regards to the area surrounding the
Pumping StatioNWater Tower on Orchard Heights Blvd. expressed at the
October 22, 2007 meeting; and
THAT staff contact the representatives of York Regional Police, Region of
York and other relevant parties to provide their comments and
suggestions in this report as a result of the meeting attended October 22,
2007; and
THAT this report should identify possible solutions for. Council's
consideration with recommendations indicating potential implications,
financial or otherwise, of the options suggested.
CARRIED
General Committee recommends:
THAT item 23 be brought forward for discussion.
CARRIED
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GENERAL COMMITTEE - DECEMBER 4, 2007
General Committee Report No. 07-43 Page 11 of 11
Tuesday, November 6, 2007
23. Correspondence from Southlake Regional Health Centre
Re: Request for an Additional Donation of Parkette Naming Rights
(Added Item)
General Committee recommends:
THAT staff identify developments which are nearing completion in
order to locate an additional parkette for potential naming rights to
benefit the Southlake Cancer Centre.
CARRIED
10. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification
General Committee recommends:
THAT this matter be deferred to the November 13, 2007 Council
meeting.
CARRIED
14. Motion to Reinstate a Secondary Dwelling Unit.Acl Hoc Committee
(Tabled by Councillor Gaertner)
General Committee recommends:
THAT this matter be deferred to the November 13, 2007 Council
meeting.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION- COUNCILLORS
Councillor Marsh requested that the matter regarding the Joint Council
Committee — Central York Fire Services awarding of an arbitrator be placed on
the November 13, 2007 Council agenda.
Councillor Gaertner inquired about the delegate who did not attend tonight's
meeting to which the Director of Corporate Services responded that he spoke to
him on Friday and that he was aware that he was scheduled as a delegate for
tonight's meeting.
X CLOSED SESSION
Personal & Legal Matters
The Closed Session was re -scheduled to a future date.
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 11:03 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-43 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY. NOVEMBER
27, 2007.
-11-
GENERAL COMMITTEE - DECEMBER 4,_2 7
AuRo A
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-44
Council Chambers
Aurora Town Hall
Saturday, November 10, 2007
ATTENDANCE
COUNCIL MEMBERS Mayor Morris in the Chair; Councillors Buck, Granger,
MacEachern, Marsh, McRoberts and Wilson.
MEMBERS ABSENT Councillors Collins-Mrakas and Gaertner
Chief Administrative Officer, Director of Financial
Services/Treasurer, Financial Analyst/Budget
Supervisor and Council/Committee Secretary
Mayor Morris called the meeting to order at 9:20 a.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department be
approved as presented.
CARRIED
Ill DELEGATIONS
a) Mr. John Gutteridge, Director of Financial Services/Treasurer
Re: Review of 2008 Operating Budget Process
The Director of Financial Services/Treasurer made a presentation to the
General Committee with an overview of the budget process.
General Committee recommends:
THAT the delegation by the Director of Financial Services/Treasurer be
received for information purposes.
CARRIED
-12-
GENERAL CgMMibTdA&raicoURQWFARin4,No.2J®-4d Page 2of4
Saturday, November 10, 2007
b) Aurora Public Library Board
Re: Review of 2008 Operating Budget
Ms Colleen Abbott, CEO of the Aurora Public Library, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT the delegation by the CEO of the Aurora Public Library be received
for information purposes.
CARRIED
General Committee recommends:
THAT staff be requested to provide a report on the 6.6% increase for the
Aurora Public Library 2008 Operating Budget; and
THAT this report include a breakdown of the major contributing factors to
the increase and include a listing of any elements within the proposed
Space Development Project which would be applied to development
charges; and
THAT a review of the fundraising campaign account be provided.
CARRIED
c) Ms Techa Van Leeuwen, Director of Building Administration
Re: Review of 2008 Operating Budget
Ms Techa Van Leeuwen, Director of Building Administration, addressed the
General Committee with a brief overview of the 2008 Operating Budget and
answered questions from the committee.
General Committee recommends:
THAT the delegation by the Director of Building Administration be received
for information purposes.
CARRIED
General Committee recommends:
THAT the Emergency Operations Centre portion of the operating budget
be received for information purposes.
CARRIED
General Committee recommends:
THAT the Fire Chief be invited to attend the next budget meeting to
present the York Central Fire Services portion of the operating budget.
LK_1c77t47
-13-
GENERAL C iliTG6EErai-coQiiEatW&9(RindNo.�"47 Page 3of4
Saturday, November 10, 2007
d) Ms Sue Seibert, Director of Planning & Development
Re: Review of 2008 Operating Budget
Ms Sue Seibert, Director of Planning & Development, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT the delegation by the Director of Planning & Development be
received for information purposes.
CARRIED
The General Committee recessed from 11:55 a.m.'to 12:42 p.m.
e) Mr. Bob Panizza, Director of Corporate Services
Re: Review of 2008 Operating Budget
Mr. Bob Panizza, Director of Corporate Services, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT the delegation by the Director of Corporate Services be received for
information purposes.
CARRIED
f) Mr. John Gutteridge, Director of Financial Services
Re: Review of 2008 Operating Budget
Mr. John Gutteridge, Director of Financial Services, addressed the General
Committee with a brief overview of the 2008 Operating Budget and answered
questions from the committee.
General Committee recommends:
THAT page 88 of the Draft Operating Budget, pertaining to Municipal
Purposes, be revised to reflect a more detailed break -down.
CARRIED
General Committee recommends:
THAT the delegation by the Director of Financial Services be received for
information purposes.
General Committee recommends:
THAT the Director of Financial Services provide a revised copy of the
Council/Mayor's Office Budget and the CAO's operating budget, formatted
with a higher lever of detail.
CARRIED
—14
GENERAL COMMITTEE - DECEMBER 4, 2007
Special General Committee Meeting No. 0744 Page 4 of 4
Saturday, November 10, 2007
General Committee recommends:
THAT the advocacy budget item be removed from the Council/Mayor's
Office budget and added onto the Legal Department's Budget.
CARRIED
General Committee recommends:
THAT the staff complement sections within the operating budget be
amended to include a new line called "temporary staff'.
CARRIED
IV CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
1. 2008 Operating Budget - Draft 1 - Covering Memo
General Committee recommends:
THAT the 2008 Operating Budget - Draft 1, with the exclusion of Leisure
Services and Public Works, be receivedforinformation,
CARRIED
2. FS07-048 - Capital Budget Report to October 24, 2007
General Committee recommends:
THAT report FS07-048 be deferred to the next budget meeting.
CARRIED
V ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 2:50 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-44 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
27, 2007.
-15-
GENERAL COMMITTEE - DECEMBER 4, 222D,07
AuPtoxA
TOWN OF AURORA
SPECIAL GENERAL COMMITTEE MEETING MINUTES
NO. 07-45
Council Chambers
Aurora Town Hall
Monday, November 19, 2007
ATTENDANCE
COUNCIL MEMBERS Councillor McRoberts in the Chair; Councillors Buck,
Collins-Mrakas, Gaertner, Granger, . MacEachern,
Marsh, and Wilson.
MEMBERS ABSENT Mayor Morris
OTHER ATTENDEES Chief Administrative Officer, Director of Financial
Services/Treasurer, Acting Director of Public Works,
Manager of Operations, Financial Analyst/Budget
Supervisor and Administrative Co-ordinator/Deputy
Clerk
Councillor McRoberts called the meeting to order at 7: 15 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
11 APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department
with the following additional information, be approved:
➢ Memorandum from the Director of Financial Services
Re: Additional Information Request by Council
CARRIED
III DELEGATIONS
(a) Ms Helen Roberts, President —Aurora Historical Society
Re: Funding for Hillary House
Ms Helen Roberts, President of the Aurora Historical Society, addressed
committee regarding the operation of Hillary House. Ms Roberts
requested on behalf of the Society, $50,000 annually to cover the
operating costs of the museum.
General Committee recommends:
THAT the comments of the delegate be received.
CARRIED
GENERAL COANiJITd&FrarCo tEd &E4Rind No.: t9-Qg Page 2 of 3
Monday, November 19, 2007
General Committee recommends:
THAT the comments of the delegate be referred to budget
deliberations.
CARRIED
(b) Mr. David Atkins, Acting Director of Public Works
Re: Review of the 2008 Operating Budget — Public Works and
Environmental
Mr. Atkins provided the committee with an overview and highlights of the
proposed 2008 Public Works Operating Budget and addressed questions
from the committee.
1. Draft 2008 Operating Budget — Public Works and Environmental
(distributed with original November 19, 2007 agenda package)
General Committee recommends:
THAT staff provide the organizational charts for each department
reflecting the 2007 and the proposed 2008 compliment.
CARRIED
General Committee recommends:
THAT the Draft 2008 Public Works Operating Budget be received
for information.
CARRIED
(c) Mr. John Rogers, Chief Administrative Officer
Re: Draft 2008 Operating Budget - Chief Administrative Officer
Mr. Rogers provided the committee with an overview and highlights of the
proposed 2008 Chief Administrative Officer's Operating Budget and
addressed questions from the committee.
2. Draft 2008 Operating Budget — Chief Administrative Officer
(distributed with original November 10, 2007 agenda package)
General Committee recommends:
THAT the Draft 2608 Chief Administrative Officer's Operating
Budget be received for information.
General Committee recommends:
THAT the Draft 2008 Legal Services Operating Budget be received
for information.
CARRIED
GENERAL COMMITTEE - DECEMBER 4, 2007
Special General Committee Meeting No. 07-45 Page 3 of 3
Monday, November 19, 2007
General Committee recommends:
THAT the Draft 2008 Marketing/Communications Operating Budget
be received for information.
' CARRIED
General Committee recommends:
THAT the Draft 2008 Economic Development Division Operating
Budget be received for information.
CARRIED
3. Draft 2008 Operating Budget— Mayor and Councillors
(distributed with original November 10, 2007 agenda package)
General Committee recommends:
THAT the Draft 2008 Mayor and Council Operating Budget be
deferred to the November 22, 2007 budget meeting following the
deliberations of the Draft 2008 Leisure Services Operating Budget.
CARRIED
IV ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 10:22 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-45 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
27, 2007.
-18-
GENERAL COMMITTEE — DECEMBER 4, 2007
Aumop,-A
TOWN OF AURORA
GENERAL COMMITTEE MEETING MINUTES
NO. 07-46
Council Chambers
Aurora Town Hall
Tuesday, November 20, 2007
ATTENDANCE
COMMITTEE MEMBERS Councillor MacEachern in the Chair; Mayor Morris
Councillors Buck, Collins-Mrakas, Gaertner, Granger,
Marsh, McRoberts and Wilson
MEMBERS ABSENT None
OTHER ATTENDEES Chief Administrative Officer, Director of Corporate
Services/Town Clerk, Director of Building, Director of
Leisure Services, Director of Planning, Acting Director
of Public Works, Director of Financial Services/
Treasurer, Town Solicitor, and Council/Committee
Secretary.
Councillor MacEachern called the meeting to order at 7:00 p.m.
I DECLARATIONS OF PECUNIARY INTEREST
There were no declarations of pecuniary interest under the Municipal Conflict of
Interest Act.
H APPROVAL OF AGENDA
General Committee recommends:
THAT the agenda as circulated by the Corporate Services Department,
with the following addition, be approved:
➢ Item 28 — Correspondence from Wood Bull LLP
Re: Item 21 - BA07-009 — Request for Sign Variance
15-135 First Commerce Drive
Whitwell Developments Limited
CARRIED
III ADOPTION OF PREVIOUS MINUTES
Special General Committee Meeting Minutes, 07-42, October 20, 2007
General Committee recommends:
THAT the Special General Committee Meeting minutes 07-42 be adopted.
CARRIED
—19—
GENERAL C faTT&,Ernitte i&M8(EB7* 2007 Page 2of10
Tuesday, November 20, 2007
IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1, 2, 3, 4, 5, 8, 14, 16, 20, 21, 22 and 26 were identified for discussion.
V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
General Committee recommends.
THAT the following recommendations respecting the matters listed as
"Items not Requiring Separate Discussion" be adopted as submitted to the
General Committee and staff be authorized to take all necessary action
required to give effect to same:
6. Resolution from York Region
Re: Children and Smoke -Free Cars
(deferred from November 13, 2007 Council)
THAT the resolution from York Region regarding Children and Smoke -free
cars be received and endorsed by Council.
Correspondence from York Region
Re: Speed Limit on St. John's Sideroad Between Industrial
Parkway and Yonge Street - File No. T09 GAU 2007
(deferred from November 13, 2007 Council)
THAT the correspondence from York Region regarding the speed limit on
St. John's Sideroad between Industrial Parkway and Yonge Street be
received for information.
9. GA07-03 — Graffiti Abatement Ad Hoc Committee Meeting Minutes
October 25, 2007
THAT the Graffiti Abatement Ad Hoc Committee Meeting minutes from the
October 25, 2007 meeting be received and the recommendations
contained therein be adopted.
10. EAC07-08 — Environmental Advisory Committee Meeting Minutes
November 1, 2007
THAT the Environmental Advisory Committee Meeting minutes from the
November 1, 2007 meeting be received and the recommendations
contained therein be adopted.
11. EDAC07-08 — Economic Development Advisory Committee Meeting
Minutes - November 8, 2007
THAT the Economic Development Advisory Committee Meeting minutes
from the November 8, 2007 meeting be received and the
recommendations contained therein be adopted.
12. Central York Fire Services - Joint Council Committee Meeting
Minutes — October 16, 2007
THAT the Central York Fire Services — Joint Council Committee Meeting
minutes of October 16, 2007 be received for information.
-20-
GENERAL C6WaTiTW6,ttee4fe9&M1.67-96 2007 Page 3of10
Tuesday, November 20, 2007
13. Central York Fire Services - Joint Council Committee Meeting
Minutes — June 5, 2007
THAT the Central York Fire Services — Joint Council Committee Meeting
minutes of June 5, 2007 be received for information; and
THAT the request for funding of $100 for Ontario 9-1-1 be approved.
15. PL07-137 — Zoning By-law Amendment
MI Developments Inc.
Part of Lot 21, Concession 2, EYS
File: D14-03-06
THAT a total of 134 units of sewage and water capacity be allocated to the
MI Developments Inc. lands located on Part of Lot 21, Concession 2, East
of Yonge Street; and
THAT Council enact Implementing Zoning By-law 4944-07.D.
17. PW07-042 — Acceptance of Municipal Services — Prato Estates
Phase I & 11— Registered Plan 65M-3658 & 65M-3659
THAT Council accept the municipal services contained within Registered
Plan 65M-3658 being Phase I of the Prato Estates Subdivision &
Registered Plan 65M-3659 being Phase If of Prato Estates Subdivision;
and
THAT Council enact By-law 4961-07.D for the assumption of the'subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.10
of the Subdivision Agreement; and
THAT the Treasurer be directed to reduce the municipal servicing
securities held in relation to the Prato Estates Subdivision Phase I & II to
$61,300; and
THAT notice to the homeowners be provided through the Notice Board
advising them that the subject development has been assumed by the
Town.
18. PW07-043 — Acceptance of Municipal Services — Vintage
(Falconwood Residential)
Registered Plan 65M-3712
THAT Council accept the municipal services contained within Registered
Plan 65M-3712 being the Vintage (Falconwood Residential) Subdivision;
and
THAT Council enact By-law 4962-07.D for the assumption of the subject
municipal services; and
THAT the Director of Public Works be authorized to issue a Certificate of
Acceptance of Public Works for said lands as required under Section 3.10
of the Subdivision Agreement; and
THAT the Treasurer be directed to release the municipal servicing
securities held in relation to the Vintage Subdivision.
—21—
GENERAL CQMN66aTiT;6inmtttei)kQ)EMIRE.Fb746 2007 Page 4of10
Tuesday, November 20, 2007
19. PW07-044— New Lead Sampling Requirements
THAT report PW07-044 — New Lead Sampling Requirements, be received
for information.
23. CS07-044 — Corporate Insurance Renewal
THAT the insurance and risk management proposal submitted by BFL
Canada in the amount of $264,054 (taxes included) be approved; and
THAT the Town of Aurora's Corporate Insurance Policies be renewed with
BFL Canada for 3 years with annual renewal periods.
24. FS07.050 — Financial Services New Policy and Procedure -
Unclaimed Deposits
THAT the report "Financial Services New Policy and Procedure -
Unclaimed Deposits" be adopted; and
THAT Financial Services be authorized to begin the process defined in the
new policy and procedure; and
THAT approximately $264,000 in unclaimed deposits be transferred to the
Working Fund Reserve.
25. ADM07-013 — Amendments to the Municipal Act, 2001
Accountability and Transparency Policy
THAT Council receive this report respecting the adoption of a municipal
accountability and transparency policy for information; and
THAT Council adopt the attached Accountability and Transparency Policy
in accordance with section 270(1)5 of the Municipal Act, 2001, as
amended.
27. PL07-138 — Release for Registration
Mattamy (Aurora) Limited
Part of Lot 25, Concession 2 EYS
File: D12-00-8A
THAT the Mayor and Clerk be authorized to execute a Subdivision
Agreement between The Corporation of the Town of Aurora and Mattamy
(Aurora) Limited in accordance with the draft approval conditions dated
September 12, 2006, subject to the provision of financial payments and
securities as set out on Schedules "K" and "L" of the agreement
substantially in the form attached; and
THAT the Mayor and Clerk be authorized to execute all documents
necessary to give effect to same.
28. Correspondence from Wood Bull LLP
Re: Item 21 - BA07-009 — Request for Sign Variance
15-135 First Commerce Drive
Whitwell Developments Limited
This item was received.
CARRIED
-22-
GENERAL C8MMr6'(T(rnitfeeX9&W.R7-& 2007 Page 6of10
Tuesday, November 20, 2007
VI DELEGATIONS
None
VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE
VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
General Committee recommends:
THAT item 20 be brought forward for discussion.
CARRIED
20. BA07-008 — Model Home Policy and Agreement
General Committee recommends:
THAT report BA07-008 — Model Home Policy and Agreement be received
for information.
DEFEATED
General Committee recommends:
THAT Council authorize revisions to the existing Model Home Policy and
Precedent Agreement; and
THAT Council authorize the Chief Building Official under the Building
Code Act to execute Model Home Agreements between the Town of
Aurora and the owners of the subject lands based on the criteria outlined
in the policy being met.
CARRIED
1. General Committee Meeting Minutes 07-43
Tuesday, November 6, 2007
(4) LSAC07-06 — Leisure Services Advisory Committee Meeting
Minutes — October 18, 2007
Delegation (b) — Ms Rebecca Beaton
Re: Special Events Sub -Committee
General Committee recommends:
THAT the delegation and comments submitted by Ms Rebecca Beaton be
received.
CARRIED
General Committee recommends:
THAT the letter from Ms Rebecca Beaton and the memorandum from
the Director of Leisure Services, dated December 12, 2006, which
was on the May 17, 2007 Leisure Services Advisory Committee
agenda be referred to a closed session.
CARRIED
-23-
GENERAL C8MU)aT(T9r6Ir1eeQfe�&MlU87A6 2007 Page 6of10
Tuesday, November 20, 2007
General Committee recommends:
THAT the members of the Special Events Sub -Committee be thanked by
the LSAC Committee for their contributions to the committee.
CARRIED
General Committee recommends:
THAT the names and addresses of all members of the Special Events
Committee be made available to the Mayor's office.
'!"0 7I Nfl]
Councillor MacEachern relinquished the Chair to Mayor Morris.
2. PL07-135 — Servicing Allocation Matrix — Criteria 1 Clarification
(deferred from November 6, 2007 General Committee)
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT the Servicing Allocation Matrix Policy report PL07-135 be
referred back to staff; and
THAT staff bring back a report to Council indicating whether at this
time any water allocations remain outstanding to the development
community based on any current front-end agreements between the
Town and the development community; and
THAT the Servicing Allocation Matrix Policy be brought back to
Council for revision.
CARRIED
Councillor MacEachern resumed the Chair.
General Committee recommends:
THAT item 21 be brought forward for discussion.
21. BA07-009 — Request for Sign Variance — 15-135 First Commerce
Drive, Whitwell Developments Limited
General Committee recommends:
THAT Council approve the request for sign variance to allow a ground
sign for Whitwell Developments Ltd. having a sign area of 26 square
metres and sign width of 5.1 metres whereas the sign by-law requires a
maximum sign area of 18 square metres and a maximum width of 4.9
metres.
CARRIED
-24-
GENERAL C6UMr6TcTc5&ItteeDfiWAVrERr-4k, 2007 Page 7of10
Tuesday, November 20, 2007
3. Motion to Reinstate a Secondary Dwelling Unit Ad Hoc Committee
(Tabled by Councillor Gaertner)
(deferred from November 6, 2007 General Committee)
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT staff be directed to review the Terms of Reference of the
Secondary Dwelling Unit Ad Hoc Committee and the circulated
Regional report status of Second Suite Policies in York Region and
report back to Council with a methodology to undertake a Second
Suite Study, including required funding.
C1717 ir40]
4. HAC07-06 — Heritage Advisory Committee Meeting Minutes
October 16, 2007
(5) PL07-121 — Request for Heritage Building Evaluation
14012, 14020, 14003 Leslie Street— Lebovic
Lands
(deferred from November 6, 2007 General Committee)
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT the Heritage Impact Assessment Report — 14012, 14020 and 14003
Leslie Street, Town of Aurora prepared for Lebovic Enterprises Ltd. by Su
Murdoch Historical Consulting, dated July 2007 be received; and
THAT the report from the Heritage Building Evaluation Working Group
regarding 14012, 14020 and 14003 Leslie Street, be received and
endorsed; and
THAT the Heritage Advisory Committee does not object to the demolition
of the houses at 14012 and 14003 Leslie Street subject to the owner
making significant architectural components of the houses available for
the Heritage Advisory Committee of Aurora's Architectural Salvage
Program prior to demolition at no cost to the Town; and
THAT the main (east) section of the William Wells House, at 14020 Leslie
Street be retained in any future redevelopment of the subject lands; and
THAT in order to facilitate the retention of the main wing of the William
Wells House in a future development, that the Heritage Advisory
Committee has no objection to the relocation and restoration of the
building to a suitable location within the subject lands, and appropriate
adaptive re -use to the satisfaction of the Community Planner; and
THAT such restoration should be completed as part of the first phase of
development of the subject lands; and
THAT the applicant be requested to consider options related to the status
and retention of the 191" Century Barn on the property at 14012 Leslie
Street and/or its components.
CARRIED
-25-
GENERAL ClWA6TEUmItteX4EHWVi7A6 2007 Page 8of10
Tuesday, November 20, 2007
5. Memorandum from the Director of Corporate Services
Re: 2008 Meeting Calendar
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT the Economic Development Advisory Committee meeting
scheduled for October 9, 2008 be moved to October 23, 2008.
CARRIED
General Committee recommends:
THAT the Committee of Adjustment meeting scheduled for October
9, 2008 be moved to October 8, 2008.
CARRIED
General Committee recommends:
THAT the Economic Development Advisory Committee meeting
scheduled for January 17, 2008 be moved to January 10, 2008.
:ff-'Wzl147
General Committee recommends:
THAT the balance of the 2008 Meeting Calendar be adopted..
CARRIED
8. FS07-049 — Third Quarter Operating Report
(deferred from November 13, 2007 Council)
General Committee recommends:
THAT report FS07-049 be received; and
THAT Council approve the budget adjustment as detailed on Attachment
#2 to report FS07-049; and
THAT, in accordance with the Municipal Act Section 290 (1), for the
purpose of the 2008 budget it will include a surplus amount of $400,000;
and
THAT the 2008 budget include a transfer to the Allowance for Bad Debt
Account of $400,000.
CARRIED
14. Correspondence from the Ontario 9-1.1 Advisory Board
General Committee recommends:
THAT the correspondence from the Ontario 9-1-1 Advisory Board be
received for information.
CARRIED
-26-
GENERAL CWMr6TcTS�5nittee0fiWt R/-& 2007 Page 9of10
Tuesday, November 20, 2007
22. CS07-039 — By-law Services Vehicle Replacement
General Committee recommends:
THAT report CS07-039 — By-law Services Vehicle Replacement be
referred back to staff for further information regarding the possible
option of purchasing a hybrid vehicle, as well as the future use of the
old vehicle.
CARRIED
26. PW07-039 — Implementation of Municipal Drinking Water
Licensing Program and Drinking Water Quality
Management Standard
General Committee recommends:
THAT Council receive report PW07-039 (Implementation of Municipal
Drinking Water Licensing Program and Drinking Water Quality
Management Standard) for information; and
THAT Council direct staff to continue to work to meet the requirements of
the new Municipal Drinking Water Licensing Program and to report further
to Council upon completion of the Operational Plan to seek Council's
endorsement of same; and
THAT Council, as the owner of the Town's drinking water system, endorse
and confirm the commitment to create and fully implement an Operational
Plan, that meets the requirements of the Drinking Water Quality
Management Standard, for the maintenance and operation of the Town's
drinking water system, as required to satisfy element 3 of the Operational
Plan; and
THAT Council endorse and confirm the roles, responsibilities and
authorities for the various parties responsible for the operation of the
Town's drinking water system, as set out in Section 4 of report PW07-039
and as required to satisfy element 9 of the Operational Plan.
CARRIED
16. PW07-041 - Development of Streetlight Master Plan in the Town
Of Aurora — Cost Increase
General Committee recommends:
THAT, due to a 50% increase in the number of streetlights, additional
funds in the amount of $27,150 (exclusive of GST) be allocated from the
Municipal Capital Reserve for the completion of the Streetlight Master
Plan for the Town of Aurora.
CARRIED
IX NEW BUSINESS/GENERAL INFORMATION— COUNCILLORS
Mayor Morris advised of a press conference that took place today, resulting in a
media release and a letter being issued, prepared by Mr. George Rust D'Eye in
consultation with the Town Solicitor. Mayor Morris requested that the
typographical error in the letter be corrected to read "neither York Region, nor its
Police Services Board". Mayor Morris also requested that ACI, the Era Banner,
the Auroran and the Town Web Specialist be advised of the typographical error.
—27—
GENERAL COMMITTEE - DECEMBER 4, 2007
General Committee Report No. 07-46 Page 10 of 10
Tuesday, November 20, 2007
General Committee recommends:
THAT the Procedural By-law be waived to allow a motion to be made
under New Business.
CARRIED
General Committee recommends:
THAT the letter prepared by Mr. George Rust D'Eye be placed in the Era
Banner Notice Board and in the Auroran newspaper, the size of which is
to be determined by the Marketing/Communications Co-ordinator.
CARRIED
X CLOSED SESSION
None
XI ADJOURNMENT
General Committee recommends:
THAT the meeting be adjourned at 9:48 p.m.
CARRIED
THE REPORT OF THE GENERAL COMMITTEE MEETING 07-46 WAS CONSIDERED
AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY, NOVEMBER
27, 2007.
GENERAL COMMITTEE — DECEMBER 4, 2007 Delegation (a)
Panizza, Bob
From: paullacroix
Sent: Sunday, November 18, 2007 12:09 PM
To: Panizza, Bob
Cc: Morris, Phyllis; Jackie Kubica
Subject: Fw: Development on Bayview - Large Power Lines
Dear Mr. Panizza,
I understand from a number of the town councilors that you are the Town clerk. The councilors suggested I write
to you to request that my situation be added to the agenda for the next General Committee meeting. The email
below outlines our situation and I have attached a few pictures which I believe will help illustrate the problem. If
there is anything at all that you need from us in support of the process please contact either of us directly.
We would appreciate knowing if and when this situation will be discussed as we would like to follow-up with the
group.
Thank you so much for the support.
Paul LaCroix and Jackie Kubica
----- Original Message -----
From: paul lacroix
To: bmcroberts(@e-aurora.ca ; wgaertner e-aurora.ca ; gmarshae-aurora.ca ; ebuck@e-aurora.ca
emaceachernae-aurora.ca ; sgranger ,e-aurora.ca ; acollinsmrakas(d,)e-aurora.ca ; awilson e-aurora.ca
Cc: Jackie Kubica ; pmorrisPe-aurora ca
Sent: Thursday, November 15, 2007 9:32 AM
Subject: Development on Bayview - Large Power Lines
Dear Councillors:
We are writing to you to look for guidance and understanding of a very difficult situation
Last December we purchased a residence located at 19 Ing court which backs onto Bayview. Our house is a
large bungalow with a great room which looks out west over the southern part of Aurora. Up until this time we
have enjoyed beautiful unobstructed sunsets. To our dismay we now are going to have a wonderful view of high
power lines that run straight across our backyard. While we understand the need for development, we find this
situation particularly annoying. If we were aware of this development prior to our purchasing the house we would
certainly have considered another location.
In an attempt to rectify the situation we contacted Power Stream last summer. Two gentlemen came to our house
to review the situation and were very empathetic and understanding of our dilemma. During their visit they did
admit that something should be done. They also said that the only viable solution would be landscaping and given
the legal implications, precedence etc. they would probably suggest that they pay me to have my property
landscaped rather than going through the obvious issues with the town.
I am now in receipt of a letter from Power Stream, dated October 4, 2007, which states while they understand the
situation they cannot support a solution to rectify the problem. Here is their quote:
"Unfortunately, we can not make exception to accepted industry practices as there may be far reaching
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GENERAL COMMITTEE - DECEMBER 4, 2007
impacts for decisions which do not support equal and non-discriminatory treatment of all of our customers. We
hope you can appreciate our position."
As their quote says, we hope you the Councilors of Aurora, can understand our position. We would like to discuss
the situation with you to see if there is something that the town could do to modify the obstruction. Normally, when
neighbors construct something there is proper notification to all those parties in the immediate vicinity and the
plan is made in such a way that the construction does not devalue any individuals' property. At this point in time
we believe that our property has been significantly affected by this development. We would like to extend an
invitation to each of you to either come together or individually if more convenient, to see for yourselves what has
become of our view.
Please contact me directly to discuss as soon as possible. I may be reached at
Thank you for your time and consideration.
Paul LaCroix & Jackie Kubica
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