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Agenda - General Committee - 20060905
GENERAL co AGENDA TUESDAY, N0.06-14 7:00 P.M. 11TEE 5, 2006 COUNCIL CHAMBERS AURORA TOWN HALL PUBLIC RELEASE 01 /09/06 TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 06-14 Tuesday, September 5, 2006 7:00 p.m. Councillor Wallace in the Chair. ! DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OFAGENDA RECOMMENDED: THAT the content of the Agenda as circulated by the Corporate Services Department be approved as presented. //I ADOPTION OF THE MINUTES IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION V! NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS General Committee Meeting No. 06-14 Page 2 of 14 Tuesday, September 5, 2006 Vll DELEGATIONS (a) Fire Chief John Molyneaux of Central York Fire Services pg. D-1 Re: Annual Report to Council (b) Ms Diana Dawson, President pg. D-23 Canadian Cancer Society - Holland River Unit Re: The "Let's Make Cancer History" Campaign Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX CLOSED SESSION Property/Legal Matter RECOMMENDED: THAT this Committee proceed into a closed session to address a property/legal matter. X ADJOURNMENT General Committee Meeting No. 06-14 Page 3 of 14 Tuesday, September 5, 2006 AGENDA ITEMS 1. ADM06-014 — Funding of Regional Cancer Centre - pg. 1 Southlake Regional Health Centre (Referred from August 22, 2006 Council meeting) RECOMMENDED: THAT Council supports the fundraising initiatives of Southlake Regional Health Centre to build and equip a Regional Cancer Centre; and THAT Council approve the insertion of Regional Cancer Centre fundraising awareness and promotional materials in the 2006 property tax mailings; and THAT the CAO work with the Northern 6 CAO group and the CAO for Bradford- West Gwillimbury to develop an appropriate funding mechanism to raise approximately 35 million dollars over a five year time frame (Aurora's share being approximately 6.9 million); and THAT the CAO bring forward recommendations to the 2007 Budget deliberations regarding the funding of the Town's share of the capital costs of construction of the Regional Cancer Centre at Southlake Regional Health Centre. 2. Motion from Councillor West pg. 23 Re: Position of Mayor (Notice of Motion was given at August 22, 2006 Council Meeting) RECOMMENDED: THAT Council provide direction on the following suggested motion: WHEREAS the position of Mayor for the Town of Aurora is expected to fulfill the duties and expectations as Head of Council, which include: ■ To act as chief executive officer of the municipality • To preside over Council meetings • To provide leadership to the Council • To represent the municipality at official functions • To carry out the duties of the Head of Council as specified in any Act; and WHEREAS the Mayor for the Town of Aurora serves as the signing officer for the Corporation with respect to legal documents and by- laws; and General Committee Meeting No. 06-14 Tuesday, September 5, 2006 Page 4 of 14 WHEREAS the Mayor for the Town of Aurora is expected to be accessible in person and by phone and e-mail communication to residents; and WHEREAS the Mayor for the Town of Aurora may sit as an ex- officio member of all Council committees and boards; and WHEREAS the Mayor for the Town of Aurora is recognized for the time required and commitment expected to fulfill these duties for the Town at a salary of $48,500, health benefits, automobile stipend and participation in the OMERS pension plan; and WHEREAS the Mayor for the Town of Aurora represents the Town at Regional Council and sits on Regional Committees; and WHEREAS the Mayor for the Town of Aurora is recognized for the time required and commitment expected to fulfill these duties at the Region on behalf of the Town with a salary of $43,500 and participation in the OMERS pension plan; and WHEREAS the Mayor for the Town of Aurora represents the Town at other Greater Toronto Area groups such as the GTA Mayor's and Chairs, Provincial and Federation Associations and meetings; THEREFORE BE IT RESOLVED THAT the position of Mayor for the Town of Aurora be recognized as a full time position with the expectation that anyone filling this position be committed to this position only and no other full time or significant employment responsibility. 3. Memo from the Chief Administrative Officer pg. 25 Re: List of Outstanding Issues Pertaining to Library Square (Referred from August 22, 2006 Council meeting) RECOMMENDED: THAT Council provide direction on this matter. 4. Motion from Councillor Buck pg. 29 Re: Re -Naming of the Arts and Culture Fund (Notice of Motion was given at July 11, 2006 Council Meeting) RECOMMENDED: THAT Council provide direction on the following suggested motion: General Committee Meeting No, 06-14 Tuesday, September 5, 2006 Page 5 of 14 WHEREAS The Town of Aurora Arts and Culture Fund does not signify by its name the source of the funding; and WHEREAS The Town of Aurora regularly receives the appreciation for the grants; and WHEREAS the founders of the grant were the sole contributors to the fund for more almost thirty years; THEREFORE BE IT RESOLVED THAT the Town of Aurora Arts and Culture Fund be re -named as follows The David and Ephraim Merkur Town of Aurora Arts and Culture Grant Program; and THAT the representatives of the third generation of the Merkur Family Corporate citizens of the Town of Aurora be asked for their consent. 5. Motion from Councillor Buck pg. 31 Re: Recipients of the 2006 Arts and Culture Awards (Notice of Motion was given at July 11, 2006 Council Meeting) RECOMMENDED: THAT Council provide direction on the following suggested motion: WHEREAS the following are the recipients of the 2006 Town of Aurora Arts and Culture Awards: Aurora High School: Lindsay Nassler Heather Holmes Marie Ashbourne Cardinal Carter high School: Jennifer Segan THEREFORE BE IT RESOLVED THAT the Town of Aurora congratulates the recipients of the awards and looks forward to seeing their names in lights or otherwise coming to prominence; General Committee Meeting No. 06-14 Page 6 of 14 Tuesday, September 5, 2006 And further be it resolved: THAT the Founders of the Award the Merkur Family owners and operators of the Aurora Shopping Centre be informed of the recipients names and receive the appreciation of the Town of Aurora for their stalwart support of over thirty years of all of the arts and culture organizations in the Town of Aurora; and THAT Mr. Joe Lebovic also be informed of the names of the recipients and also receive the Town's appreciation for his support of the Town's arts and cultural organizations. 6. Motion from Councillor Buck pg. 33 Re: Recipients of the 2006 Town of Aurora Governance Awards (Notice of Motion was given at July 11, 2006 Council Meeting) RECOMMENDED: THAT Council provide direction on the following suggested motion: WHEREAS the following are the recipients of the 2006 Town of Aurora Governance Awards: Aurora High School: Michael Nemat Nazia Khamissa Cardinal Carter High School: Kerry McLaven Laura Carrigan Now therefore be it resolved: THAT the Town of Aurora congratulates the recipients of the Governance Awards and looks forward to recognising their names in future endeavours 7. Motion from Councillor Buck and Councillor Wallace pg. 35 Re: The Heritage Centre (Notices of Motion was given at August 22, 2006 Council Meeting) RECOMMENDED: THAT Council provide direction on the following suggested motion: General Committee Meeting No. 06-14 Tuesday, September 5, 2006 Page 7 of 14 WHEREAS the Town of Aurora is currently without a museum facility; and WHEREAS the Aurora Historical Society has been working on an aggressive plan to renovate the existing Church Street School into the Aurora Heritage Centre which would include a museum; and WHEREAS several million dollars have been invested in Church Street School to bring it to its current state of restoration; and WHEREAS the building is without doubt the town's most significant heritage asset and is within public ownership; and WHEREAS completion of the restoration is dependent upon the success of Aurora Historical Society's fund-raising efforts which despite best efforts appear to have stalled; and WHEREAS it is in the entire community's interest to have this resource available within the foreseeable future; NOW THEREFORE BE IT RESOLVED that the Town provide additional resources to complete the restoration within a given time frame; and FURTHER that the Town designate Church Street School as the Aurora Heritage and Culture Centre by by-law; and FURTHER that the current lease with the Historical Society be reviewed and possibly amended to achieve the goal of completing the project; and FURTHER that the Directors of Finance, Public Works and Leisure Services be assigned to the Historical Society as resource personnel, and FURTHER that regular progress reports be provided for Council's information and spending approvals of funds within a prescribed budget; and FURTHER that this matter be given priority by staff so there is no misunderstanding about the resolution of Council to deal with it within the current term. General Committee Meeting No. 06-14 Tuesday, September 5, 2006 Page 8 of 14 8. FS06-025 — Investment Summary to July 31, 2006 pg. 37 (Referred from August 22, 2006 Council meeting) RECOMMENDED: THAT Report FS06-025 be received for information. 9. BA06-011 — Request for Variance to Sign By-law 4622-04P pg. 47 1472 Wellington Street East — Imperial Oil Ltd RECOMMENDED: THAT Council approve the proposed signage for the west elevation of the convenience store to permit; a) The "On The Wall" sign to extend beyond the extremities of the wall; b) A second wall sign to advertise the Higgins and Burke self serve coffee counter located within the store; and c) An increase in total sign area from 19.87 square metres to 20.26 square metres; and THAT Council approve the proposed signage for the Car Wash to permit; a) The "Touchless Car Wash" sign on the south elevation to extend beyond the extremities of the wall with an increase in total sign area from 11.69 square metres to 12.87 square metres; and b) A second wall sign on the west elevation at the car wash entrance providing information to users. 10. PL06-022 — Request for Street Names pg. 54 Hallgrove Estates Inc. Part of Lot 20, Concession 3 Files D12-00-2A & D14-06-00 RECOMMENDED: THAT, the following list of street names be allocated to the proposed internal streets within the proposed Draft Plan of Subdivision, D12-00-2A, Hallgrove Estates Inc. Street "A" Don Hillock Street "B" Goulding General Committee Meeting No. 06-14 Page 9 of 14 Tuesday, September 5, 2006 11. PL06-107 — Request for Street Names pg. 60 MI Developments Inc. Part of Lot 20, Concession 2 File D14-19-03, D07-03-3A RECOMMENDED: THAT, the following list of street names be allocated to the proposed internal streets within the proposed Draft Plan of Subdivision. Street "A" Touch Gold 12. PL06-108 — Application for Exemption from Part Lot Control pg. 65 Royalcliff Homes Inc. 65M-3850 — Blocks 37 to 45 and 47 Barr Crescent, Zokol Drive and Martell Gate File D12-PLC-02-06 RECOMMENDED: THAT Council approve the request for exemption from Part Lot Control made by Royalcliff Homes Inc. to divide the following Blocks on Registered Plan 65M-3850 into separate lots; and THAT Council enact By-law 4841-06.D. 13. PL06-109 — Site Plan Application pg. 72 Geotech Ltd. Block 9, Plan 65M-2718 229 Industrial Parkway North File D11-16-06 RECOMMENDED: THAT, subject to a satisfactory review by the Site Plan Review Committee, the Director of Planning and Development Services be authorized to execute a Site Plan Agreement between Geotech Ltd. and the Town of Aurora respecting the development of an industrial building on the subject lands (File D11-16-06). General Committee Meeting No. 06-14 Page 10 of 14 Tuesday, September 5, 2006 14. PW06-035 — Machell Avenue — Regional Watermain Construction pg. 82 and Reconstruction of Machell Avenue RECOMMENDED: THAT Council approve the advancement of the reconstruction of Machell Avenue from 2010 to 2007 to coincide with the planned construction of a Regional watermain along Machell Avenue; and THAT Council authorize staff to engage a consultant for the design of the reconstruction of Machell Avenue as soon as possible; and THAT Council authorize the expenditure of funds in the amount of $630,000 for this project, comprised of $300,000 from the Municipal Capital Reserve, $275,000 from the Sewer/Water Reserve, $25,000 from the Storm Reserve, and $30,000 from the Public Works consulting services account, for this project; and THAT Council recommend to the next Council that the funds allocated from the Municipal Capital Reserve be repaid to the Reserve from the general Capital Budget in 2010; and THAT copies of this report and Council's decision be delivered to all residents and businesses along Machell Avenue. 15. PW06-040 — Contract Award - RFP No. PW2006-Class Environmental pg. 88 Assessment and Detail Design for the Retrofit of SWM Facilities C1 and SW21SW3 and Erosion Analysis of the Creek Downstream of Facility SW2 RECOMMENDED: THAT the Director of Public Works be authorized to sign an Engineering Agreement with Totten Sims Hubicki Associates for the provision of consulting services for the Class Environmental Assessment and Detail Design for the Retrofit of SWM Facilities C1 and SW2/SW3 and Erosion Analysis of the Creek Downstream of Facility SW2 at a cost of $83,040.00. 16. PW06-047 — Request for Topsoil Removal Permit — MI pg. 102 Developments Inc. Aurora North Subdivision RECOMMENDED: THAT Council provide direction regarding the issuance of a Topsoil Permit for the MI Developments Inc. Aurora North Subdivision; and General Committee Meeting No. 06-14 Tuesday, September 5, 2006 Page 11 of 14 THAT if Council approves the issuance of a Topsoil Permit for this site that the Permit be issued under the following conditions: • Approval from internal Town departments of the Erosion and Sediment control plans; • Approval of the Lake Simcoe Region Conservation Authority of the Erosion and Sediment Control plans; and • Receipt of Draft Plan approval conditions from the Lake Simcoe Region Conservation Authority. 17. PW06-048 — Joint Municipal Waste Diversion Strategy pg. 106 RECOMMENDED: THAT Council endorse the Joint Municipal Waste Diversion Strategy as described in Report PW06-048; and THAT Council endorse the goal to divert a minimum of 65% of its waste from landfill; and THAT Report No. PW06-048 be referred to the Environmental Advisory Committee for their information. 18. PW06-046 — Northern 6 Municipalities Joint Waste Collection pg. 114 Contract — Results of Request for Proposals RECOMMENDED: THAT RFP No. CRFP-06-01 for the "Collection and Haulage of Collectable Waste" be awarded to Turtle Island Recycling Corporation; and THAT Council authorize the Mayor and Clerk, in concert with the other five municipalities of the Northern 6 Municipalities of York Region, to sign an agreement with Turtle Island Recycling Corporation for the collection and haulage of collectable waste in the Town of Aurora substantially in conformity with Report No. PW06-046 and RFP No. CRFP-06-01 and that such signatures shall not occur until the C.A.O. and Town Solicitor have reviewed and approved the agreement; and THAT upon execution of the agreement staff be authorized to proceed with implementation of the transition of waste collection contractors including the initiation of source separated organics collection for September 2007; and General Committee Meeting No. 06-14 Tuesday, September 5, 2006 Page 12 of 14 THAT funds in the amount of $5,000 be contributed to hiring a consultant to assist with implementation of the new waste collection contract and kitchen organics collection in September 2007, such funds to come from the 2006 Waste Collection budget; and THAT Report No. PW06-046 be referred to the Environmental Advisory Committee for information. 19. PL06-111 —Application for Minor Site Plan Approval pg. 125 Regional Municipality of York — Bathurst St. Reservoir Agent: MacViro Consultants attn. David Payne Part Lot 72 and 73 Concession 1 WYS File Dll-20-06 RECOMMENDED: THAT Report PL06-111 be received as information. 20. Petition from Concerned Residents of Wellington Street West pg. 132 Re: Review of Official Town Plan for Wellington Street West Corridor (Correspondence added to agenda by Councillor Vrancic) RECOMMENDED: THAT the correspondence be received and referred to the Director of Planning and Director of Corporate Services. 21. PL06-086 — Proposed Plan of Subdivision and pg. 133 Implementing Zoning By-law Mattamy (Aurora) Limited Formerly Quaker Lundy Farms Part of Lot 25, Concession 2 EYS File D12-00-8A and D14-23-00 RECOMMENDED: THAT the proposed Plan of Subdivision D12-00-8A prepared by Malone Given Parsons Ltd., dated June 1, 2004 and revised August, 2006, be draft approved subject to the Conditions of Draft Approval attached as Appendix "A" being fulfilled prior to final approval; and THAT a total of 73 units of sewage and water capacity be allocated to the Mattamy (Aurora) Limited draft plan lands provided that the owner enters into a `no sales agreement' with respect to the Phase 2 lands comprising of 40 units; and General Committee Meeting No. 06-14 Tuesday, September 5, 2006 Page 13 of 14 THAT upon review and acceptance by the Town Solicitor the Mayor and the Clerk be authorized to execute the 'no sales agreement' with Mattamy (Aurora) Limited; and THAT pursuant to Section 34 (17) of the Planning Act Council has determined that a further public meeting is not required to consider an additional .13ha (.31 ac) parcel of land, which has been conveyed to Mattamy (Aurora) Limited, and now within the implementing Zoning By-law area for the subject lands; and THAT draft implementing Zoning By-law Amendment No. 4843-06.D be approved by Council. 22. CS06-030— New Sign By-laws pg. 172 RECOMMENDED: THAT the proposed draft sign by-laws attached as Appendix #1 & #2 be received; and THAT an Open House meeting be convened to receive public input on the proposed by-laws; and THAT notices be circulated in the Town's Notice Board section of the newspaper advertising the Open House; and THAT copies of the new draft by-laws be circulated to the Economic Development Advisory Committee and the Chamber of Commerce for input; and THAT the proposed by-laws including any amendments be presented to the new Council in January 2007. 23. LS06-036 — Asphalt Parking Lot at Factory Theatre pg. 215 RECOMMENDED: THAT Tender LS2006-64 for asphalt resurfacing of Factory Theatre not be awarded and the Project and Budget be re -considered as part of the 2007 Capital Budget. General Committee Meeting No. 06-14 Page 14 of 14 Tuesday, September 5, 2006 24. Resolution From Councillor Gaertner pg. 217 Re: The York Centre for Children, Youth and Families (Notice of Motion was provided at the July 11, 2006 Council meeting) RECOMMENDED: THAT Council provide direction on the following suggested motion Whereas the Ontario Children's Health Study reported that one in five Ontarians under the age of 19 has a mental health disorder; and Whereas The York Children's Centre has provided, free of charge for the last 20 years, a range of therapeutic treatment and intervention services for 1500 children, youth and their families who are experiencing social, emotional, behavioural or mental health problems; and Whereas additional accommodations are urgently required to meet the expanding demand for children's mental health services as the population of York Region grows at an extremely rapid rate; and Whereas an accreditation team in June 2003 found that "these facilities are below the quality found in most Children's Mental Health Centres and create unnecessarily difficult conditions for staff and clients"; and Whereas an expanded, consolidated and improved building on the Leslie Street site will increase capacity to serve more children and youth, provide shorter wait times for services, increase inter -agency collaboration and partnership capability and result in an enhanced continuum of community - based services; and Be it resolved that the Town of Aurora implores the Minister of Children and Youth Services, the Honourable Maryann Chambers, to grant the funding requested by the York Centre for Children, Youth and Families; and Be it resolved that this motion be forwarded to the other York Region Municipalities for their endorsement; and Be it resolved that a copy of this motion be forwarded to the Honourable Greg Sorbara and Premier Dalton McGuinty. GENERAL COMMITTEE - SEPTEMBER 5, 2006 Delegation (a) Panizza, Bob From: Molyneaux, John Sent: Thursday, August 10, 2006 8:58 AM To: Panizza, Bob Subject: RE: Annual report to Council W. Can we do September 5 then as suggested. I have attached the PowerPoint, Regards John John Molyneaux Fire Chief Central York Fire Services 984 Gorham Street Newmarket, Ontario WY 1 L8 905 895 9222 jmolyn eaux@newm arket.ca 'The information contained in this message is directed In confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed. The message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy act. If you have received this message in error, please notify the sender Immediately advising of the error and delete the message without making a copy. Thank you." D - 1 GENERAL COMMITTEE - SEPTEMBER 5, 2006 N ct ct m m v U O P—, O D-2 GENERAL COMMITTEE — SEPTEMBER 5, 2006 PER* V M D - 3 GENERAL COMMITTEE - SEPTEMBER 5, 2006 0 4) �; oc p i w P6I 4-o -w4 N �" y PIZ . . . . . . . . . . . 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U ct bA r-� U bA N ct •� p .O 'p o O • U O �-, ct ct a� d O '� E� ct D-16 2.k GENERAL COMMITTEE — SEPTEMBER 5, 2006 �-3 O � v'.'E Piz po � Piz pt x w °v� cl � W ® W ee� bA = G p 4.0 it f) a GENERAL COMMITTEE - SEPTEMBER 5, 2006 ��2\ q . �. � a� : . .. ,. »= �� &>� ?§.\� 2< \ ..� .: :+.� \yam \:: � :. — x .� � � � . \� \ .r �a � y «. . .«�-��«© «.. � � <«��� � � � � �\ . . GENERAL COMMITTEE - SEPTEMBER 5, 2006 C, 0 b1D b�A • U O C!� U O O ,2 .r U b.Q r .O bUA P4 W* • ct D -1.1 GENERAL COMMITTEE - SEPr MBER m 2006 (D d � U � q ct & S - � k � z � � 9 O � � . � � � S � � D.122 GENERAL COMMITTEE — SEPTEMBER 5, 2006 Delegation(b) Panizza, Bob From: Christina Lush (Holland River Unit) Sent: Tuesday, August 15, 2006 6:01 PM To: Panizza, Bob Subject: Delegation Status requested Bob, further to our conversation yesterday, we would appreciate Delegation Status for the Council meeting on Tuesday, September 5, 2006. Diana Dawson, Canadian Cancer Society, Holland River Unit President will make the presentation accompanied by either Nancy Brouillard (Unit Manager) or myself, Christina Lush (Fundraising Coordinator). We are excited to present Council and the Town of Aurora with an opportunity to join us in our fight against cancer. Thank you. Chris Christina Lush Fundraising Coordinator Canadian Cancer Society, Holland River Unit 30 Prospect Street, Suite 101 Newmarket, Ontario L3Y 3S9 Phone: 905-830-0447 Ext. 21 Fax: 905-830-0900 Until there's a cure ... You can help make a difference in the fight against cancer by joining the Canadian Cancer Society's monthly giving program Until Cures Are Found. Monthly giving is an easy and affordable way for you to help fund life-saving cancer research and support services. No gift is too small and you can cancel your monthly donations at any time. To find out how you can join this special group of supporters, call 1 888 939-3333 or visit www.cancer.ca. D-23 GENERAL COMMITTEE - SEPTEMBER 5, 2006 EXTRACT FROM COUNCIL MEETING NO. 06-23 HELD ON TUESDAY, AUGUST 22, 2006 32. ADM06-014 — Funding of Regional Cancer Centre - Southlake Regional Health Centre Moved by Councillor Kean Seconded by Councillor Nogg THAT Report ADM06-014 be included on this agenda for distribution only; and THAT Report ADM06-014 be considered at the September 5, 2006 General Committee meeting. CARRIED —1— GENERAL COMMITTEE - SEPTEMBER 5, 2006 -2- GENERAL COMMITTEE - SEPTEMBER 5, 2006 -TOWN OF AURORA COUNCIL REPORT No. ADM06-014 SUBJECT: Funding of Regional Cancer Centre-Southlake Regional Health Centre FROM: John S. Rogers, Chief Administrative Officer DATE: August 22, 2006 RECOMMENDATIONS THAT Council pass a resolution specifically requesting the Province to amend the Development Charges Act expeditiously to include growth related Hospital Capital Costs; and THAT Council request the Province to include appropriate oversizing components of a project as an eligible cost in the Provincial funding calculation where a business case satisfactorily demonstrates financial and operational efficiencies and effectiveness and a demonstrated need within a defined reasonable time period, to better facilitate long-term planning; and THAT in the interim any Municipal funding requirements be considered at the upper tier level to ensure a uniform and equitable approach across the respective service area for hospital requirements; and THAT any subsequent Provincial funding for the additional capacity in 2010 or later for the oversizing that is being included now and funded municipally in 2007 and beyond be reimbursed by Southlake to the appropriate municipalities; and THAT these recommendations be forwarded to: o Southlake Regional Health Centre o The Province of Ontario o The Region of York o Simcoe County o Bradford West Gwillimbury o The local municipalities of York Region -3- GENERAL COMMITTEE - SEPTEMBER 5, 2006 ust 22, 2006 - 2 - Report No. ADM06-014 BACKGROUND Council at its June 13, 2006 meeting adopted the recommendations from General Committee stating: THAT Council supports the fundraising initiatives of Southlake Regional Health Centre to build and equip a Regional Cancer Centre; and THAT Council approve the insertion of Regional Cancer Centre fundraising awareness and promotional materials in the 2006 property tax mailings; and THAT the CAO work with the Northern 6 CAO group and the CAO for Bradford -West Gwillimbury to investigate alternative funding mechanisms to jointly raise the necessary funds over a five year time frame; and THAT the CAO bring back all new information by August 22, 2006; and THAT the CAO review the possibility of including the southern municipalities within the catchment area as part of the consideration of this initiative. On June 26 the hospital confirmed that their funding request had changed as the result of the province of Ontario's change in funding and that the total funding request had dropped to $15 million (Aurora's share $2.9 million) The Northern 6 CAO Group met on June 16 and on July 12 with the addition of the CAO for Bradford West Gwillimburyto investigate alternative funding mechanisms tojointly raise $15 million over a five year time frame. After considerable discussion the CAO's agreed on the following: o The Cancer Care Centre is a very important facility servicing our various municipalities and should be supported o Hospital funding is a Provincial responsibility o The local tax levy should not fund hospitals o The upper tier in York Region has to date found it necessary to assist with hospital funding for York Region hospitals o If municipal funding assistance is required, it is important to provide equitable funding for all hospitals Region wide o This can best be done at the upper tier level, York Region and Simcoe County —4— GENERAL COMMITTEE - SEPTEMBER 5, 2006 August 22, 2006 - 3 - Report No. ADM06-014 It was also agreed that a consistent approach should be taken by all of the Northern 6 municipalities together with Bradford West Gwillimbury and that itwould be appropriate that the development charges legislation be changed to include growth related hospital funding. It is our understanding that the Region of York already has $7.3 million built into their tax levy for existing hospital capital campaigns meaning that approximately $68 million has been raised. Some of these campaigns are nearly finished. If Councils do wish to fund the capital hospital projects then the best approach is through the uppertier tax levy or another alternative would be through voluntary contributions under a Development Agreement at the upper tier level or in the last case scenario at the local municipal level. COMMENTS Council has stated that it supports the fundraising initiatives of Southlake Regional Health Centre to build and equip a Regional Cancer Centre and has recognized that the funding should proceed on a common basis with the other municipalities in the Region. The solution offered by the CAO group recognizes that the southern municipalities within the Region of York should be involved in the sense that the Region should continue it's funding of the various hospital capital programs. During its last discussion Council considered the possibility of the local municipalities raising their share of the requested funds for the Regional Cancer Centre by way of a Debenture that would be recognized as a special health care funding payment. The Debenture would be paid back over a five or ten year period so that it would have an impact at the local tax levy level. The majority of the Northern 6 CAO's did not feel this was an appropriate mechanism for raising funds although it does not prevent Aurora from considering such an option. FINANCIAL IMPLICATIONS If Council decides to fund the capital campaign directly then there will be an impact on the Town's budget. If the funding is done byway of a Debenture than there will be the annual repayment of the Debenture that will have to be raised through tax levy dollars. If Council wishes to consider utilization of the Hydro sale proceeds there would still be a financial impact in that the required amount would be taken out of the reserve and would mean the funds could not be used for a Capital Asset Management Plan OPTIONS Council has the following options: 1. Request the Province of Ontario to change the Development Charges legislation to allow for hospital funding 2. Request the Region of York to fund the Cancer Centre 3. Borrow the contribution requested (approximately 2.9 million dollars) from existing reserve funds and repay the loan over a period of five to ten years -5- GENERAL COMMITTEE — SEPTEMBER 5, 2006 August 22, 2006 - 4 - Report No. ADM06-014 4. Pay the funds from the Hydro sale proceeds reserve 5. Pay an annual grant of $580,000 for 5 years (approximately 2.8% levy increase in the first year) 6, To avoid direct impact on the tax levy Council could direct that 75% of supplementary taxes be granted to the hospital plus all interest from the hydro sale proceeds over and above the $920,000 budgeted as revenue ($500,000) plus the net sale proceeds from the sale of the Leslie Street draft plan of subdivision (amount to be determined). If these sources were to be utilized the $2.9 million could be paid in a two to three year period. CONCLUSIONS The Regional Cancer Centre is a capital project that is seeking municipal funding. This report details a common approach to be promoted by the Northern 6 municipalities and Bradford West Gwillimbury that should be supported by the Town of Aurora. The report does provide suggestions for Council if it wishes to consider funding the program from Town resources. LINK TO STRATEGIC PLAN Objective D1: Continue the commitment of fiscal responsibility and accountability ATTACHMENTS Attachment #1 - Council Extract from May 9, 2006 Council Meeting Attachment #2 — Memorandum from Southlake Regional Health Centre — June 26, 2006 including background information PRE -SUBMISSION REVIEW Management Team — August 17, 2006 Prepared by. John S. Rogers, Chief Administrative Officer- Ext. 4744 O���ogers iefAdministrative Officer GENERAL COMMITTEE — SEPTEMBER 5 2006 ATTCHMENT - 1 EXTRACT FROM COUNCIL MEETING NO. 06-18 HELD ON TUESDAY, JUNE 13, 2006 Vlll CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 1. General Committee Meeting Report No. 06-11 Tuesday, June 6, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION FROM THE GENERAL COMMITTEE MEETING NO. 06-11, TUESDAY JUNE 6 2006 (3) ADM06-012 — Southlake Regional Health Centre — Regional Cancer Centre and Added Item - Memo from the Chief Administrative Officer Moved by Councillor West Seconded by Councillor Morris THAT Council supports the fundraising initiatives of Southlake Regional Health Centre to build and equip a Regional Cancer Centre; and THAT Council approve the insertion of Regional Cancer Centre fundraising awareness and promotional materials in the 2006 property tax mailings; and THAT the CAO work with the Northern 6 CAO group and the CAO for Bradford - West Gwillimbury to investigate alternative funding mechanisms to jointly raise the necessary funds over a five year time frame; and THAT the CAO bring back all new information by August 22, 2006; and THAT the CAO review the possibility of including the southern municipalities within the catchment area as part of the consideration of this initiative. CORRESPONDENCE SENT BY. ACTION DEPT.: Administration INFO DEPT.: Pending, Library, Financial Services —7— GENERAL COMMITTEE - SEPTEMBER 5, 2006 JUL 2 1 2006 ATTACHMENT - 2 ADMINISTH rION CCSOUTHLA E REGIONAL HEALTH CENTRE Date: June 26, 2006 To: Mayors, Members of Council, CAO's, Treasurers Municipalities of: Aurora; Bradford -West Gwillimbury; East Gwillimbury; King; Newmarket; Whitchurch Stouffville From: Dan Carriere, President and CEO Southlake Regional Health Centre Re: Information Update on Municipal Share of Regional Cancer Centre at Southlake On Friday, June 9, 2006, the government of Ontario announced that it will increase the percentage of funding it provides for eligible hospital capital projects. This means that the province will fund 90% of construction costs, and, in the case of a cancer centre, 100% of some of the capital equipment costs. For the Regional Cancer Centre at Southlake, the news is thrilling. As Chair of the Ontario Hospital Association's Capital Committee, I am delighted as this announcement is great news for many hospitals across the province, including Southlake. I applaud the Premier of Ontario for demonstrating his commitment to the health care needs of this province. Additional funding for hospital expansion projects will bring hospitals and communities closer to raising the significant dollars required to cover the local share of the outstanding project costs. There are many elements to the project that will not be funded by the provincial government such as: furniture, equipment, expansion of diagnostic capacity, expansion to allow for increased patient care capacity, and development of additional services related to increased cancer patient volume. We estimate that the recent announcement will likely result in additional funding towards Southlake's Regional Cancer Centre of approximately $20 Million Dollars. In response to the feedback from our community, Southlake has put this entire amount toward the contribution we have asked of local municipalities. The Southlake Foundation will launch the most ambitious fundraising campaign in its history in order to raise the majority of the local share of the outstanding project costs. GENERAL COMMITTEE — SEPTEMBER 5, 2006 To date, we have met with the seven municipalities to be served by the Regional Cancer Centre, and we have been touched by the very welcoming receptions. With the municipal contribution reduced to $15 million, we want to continue to work with your municipalities to ensure that your contribution to the Regional Cancer Centre can be found through creative means and will have minimal or no impact on individual taxpayers, particularly those on low or fixed incomes. Enclosed please find the approximate share of the $15 million target for each municipality. In addition, we will be asking the three southern York Region communities as well as Simcoe County to contribute approximately $5 million for a total of $20 million. There are 114 municipalities in Ontario that are currently supporting capital projects at their local hospitals and we are hopeful that the communities to be served by the Regional Cancer Centre will find a way to contribute to bringing this critical service to our region. As a next step, we are anxiously awaiting final approval from the Ontario Ministry of Health and Long -Term Care to begin construction. To open the Regional Cancer Centre during 2008, a formal start of construction announcement must be made before the end of 2006. Once the announcement is made: • Southlake will tender the project and begin construction immediately. • The Southlake Foundation will launch an ambitious and its most aggressive community fundraising campaign ever to cover all outstanding costs associated with the project. Our goal at Southlake is to bring life-saving cancer treatment closer to home for the people we serve. We have renewed faith that the Hospital and the community can work together to raise the money for this important centre. And when our Regional Cancer Centre is built and the people we know and love have access to the care they need right here in their own backyard, we look forward to the opportunity to celebrate with our community a job well done. Again, our sincere thanks for your willingness to learn more about the Regional Cancer Center and we look forward to finding those opportunities for each of you to contribute to bringing this vision to reality. Estimated Municipal Support for Regional Cancer Centre at Southlake Goal for Municipal Share: $15 million Municipality Share by municipality % of contribution based on estimated population Aurora $2,900,000 19% Bradford-WG $1,350,000 9% East Gwillimbury $1,250,000 8% Georgina $2,700,000 18% King $1,350,000 9% Newmarket $3,950,000 26% Whitchurch- Stoufmlle $1,500,000 10% Total $15,000,000 GENERAL COMMITTEE — SEPTEMBER 5, 2006 Efficiency in Operations Southlake Regional Health Centre June 28, 2006 Background The Southlake Regional Cancer Center (SRCC) is a full service acute hospital with regional programs in: Cardiac Services — including cardiac surgery Cancer Services — systemic currently and adding radiation shortly Thoracic Surgery Child and Adolescent Mental Health — Eating Disorders The Ministry of Health and Long Term Care funds hospitals on the basis of growth and efficiency on a multi -year basis. The base rates for funding are calculated on the basis of total inpatient acute services and day surgical services combined. Because caseload varies between hospitals the types of acute cases are differentiated into 570 different case types. Each case type has a weight associated with it indicating the relative resource use in the hospital to produce the type of case. The combination of total acute costs divided by the number of weighted cases produces a Cost Per Weighted Case (CPWC). There are two types of calculations necessary to generate an efficiency measure for operations. The Actual Cost Per Weighted Case (ACPWC) — hospital's own specific costs The Expected Cost Per Weighted Case (ECPWC)— essentially an hospital sector average for the same caseload The ACPWC, when lower than the ECPWC indicates efficient operations. Actual Versus Expected Costs Southlake Regional Health Centre (NEWMARKET) Fiscal Year Actual CPWC Expected CPWC Variance ($) Variance (%) 2004/2005 4,158.11 4,395.95 $237.84 5.41% 2003/2004 4,161.06 4,037.04 $124.03 3.07% 2002/2003 3,395.10 3,309.23 $85.87 2.59% 2001/2002 3,067.80 2,975.13 $92.67 3.11% 2000/2001 2,738.58 2,592.95 $145.63 5.62% Source: Ontario Ministry of Health and Long Term Care, March, 2006 In one year, SRHC improved its performance by over 8% compared to past performance. As a result SRHC is one of the most efficient hospitals in the province. SRHC Efficiencv Since 2000101 —10— GENERAL COMMITTEE — SEPTEMBER 5, 2006 Business Case for Shell -In of Additional Radiation Therapy Bunkers Southlake Regional Cancer Center June 28, 2006 Background Regional Cancer Facilities provide radiation therapy services through the operation of linear accelerators (LINACS) located in concrete walled bunkers with special reinforcement to contain the radiation. The current project for the Southlake Regional Cancer Center (SRCC) envisages the shelling in of additional capacity to move to a six -machine operation early in the next decade (2010 and beyond). The project approvals from the Ministry of Health and Long Term Care are for a three -machine facility, Note that a three -machine facility has an additional swing bunker for replacement radiation therapy equipment and a six -machine facility has a seventh bunker for the same purpose. This is so that therapeutic services are maintained during regular replacement of equipment. Southlake Regional Health Centre (SRHC) has made an application for an own - funds project related to shelling in the additional bunkers and related clinical space for cost - savings and disruption factor reasons. It is the current understanding of SRHC that the Ministry will approve this application. Description of Costs Currently the cost of shelling -in the additional bunker capacity is estimated at $8.9 million which includes 2 additional bunkers, a swing bunker and the shelled in space for additional Computerized Tomography Simulator (1 new simulator required at operation of 4.5 LINACs), and additional (3`d) pod space for systemic (chemo) therapy). To defer the project it is estimated to cost directly an additional 52.1% in direct construction costs. This assumes the following: - construction cost inflation in health sector currently runs approximately 7% per annum. Assuming this will continue there is four years of inflation to build into estimates - the shelled -in bunkers, as currently planned, are part of a much larger project and represent less than 15% of that project. For a stand-alone project architects agree that there is a 10% mobilization premium to contend with. - Soft costs — architects, consultants, permits and other fees — typically are incurred to address the changing conditions related to building code, zoning, etc. The cost of these total $700,000. —11— GENERAL COMMITTEE - SEPTEMBER 5, 2006 SOUTHLAKE REGIONAL HEALTH CENTRE CANCER PROJECT CAPITAL FUNDING REQUIREMENTS Muncipal Submission Total 1MOHLTC 1SRHC Initial 3 Bunker Regional Cancer Centre I ($M) I ($M) I ($M) TOTAL COST: SRCC 3.Machinel4 Bunker Project 1 $62.01 $48.41 $13 66 Expansion to 6 Bunker Regional Cancer Centre - Construction Cost No F&E Shell -in of 2 Additional Bunkers (2006 Tender) $8.9 $.0.01 $8.9 Sub -total: SRCC Shell -in Bunker Project Cost 8.9 $0.0 $8.9 Add -On of 2 Additional Bunkers (2010 Tender) $11.7 $1.2 $0.4 - $0.1 $0.2 11 52.1 % Construction Cost Increase to 2010 10%Construction Mobilization Premium Increase in Soft Costs a) Architect b) Permits c) CCO Costs Sub -total: SRCC 2010 Bunker Project Cost %Increase in Construction and Design Costs This Table is a summary of the estimated difference between shelling in currently and building the additional capacity as a stand-alone project four years hence. The additional $4.6 million in cost, even if the Ministry approves a 90% funding of the project, would mean an additional $460,000 in local funding would have to be found. Disruption to the Operations of SRHC and Lesal Requirements of the Hospital to Maintain Efficient Operations While the costs are more difficult to estimate, the disruption to patient services and staff at the hospital are significant. The hospital has, for the past three years, been undertaking a redevelopment project while continuing with its operations. The staff and patients of SRHC have been extremely tolerant but the effect of the inconvenience, noise, displacement and re- deployment impacts on the efficient and effective operations of the hospital. SRHC is an efficient operation. The SRHC has signed a two-year accountability agreement with the Minister of Health and Long Term Care. In that agreement one of the performance indicators is Total Margin, which means that SRHC must maintain an operating balance or surplus. The Ministry has indicated that it is moving to another performance indicator to maximize efficiency. This indicator will be in future accountability agreements signed by the hospital. Prepared: SRHC June 28, 2006 -12- GENERAL COMMITTEE — SEPTEMBER 5, 2006 Southlake June 28, 2006 Throughout the planning process Southlake Regional Health Centre has been clear with the Ontario Ministry of Health and Long Term Care that it intends to open the Southlake Regional Cancer Center (SRCC) as a three -machine centre: With the support of. Cancer Care Ontario, SRHC has consistently proposed that the SRCC open with the already constructed capacity to expand to six machines as required by the provincial cancer strategy. The following data from Cancer Care Ontario(CCO) address this point. Radiation Demand in York Region 2009 2010 2011 2012 2013 2014 York Region 3,638 3,804 3,977 4,160 4,351 4,552 SRCC Referral Area 90% 3,274 3,423 3,580 3,744 3,916 4,097 % of Incidence moving towards target of 57% 54,60% 55.00% 55.50% 55.80% 56.20% 57.00% Treated Cases in the Region 1788 1883 1987 2089 2201 2335 95% Treated at Southlake 1698 1789 1887 1985 2091 2218 Number of Treatment Machines Required I4.3 4.6 4.8 5.1 5.3 5.7 Machine required based on GTA capacity 2.0 3.0 4.0 5.0 6.0 6.0 The provincial Cancer Plan indicates a need for a fourth radiation treatment machine by 2011 to serve the service requirements of a growing regional population. The chart noted above shows a lower number of machine requirements in the bottom line contrasted with the second to last line due to the existence of capacity elsewhere and referral pattern for service. The additional scope is reflected in incremental space to accommodate the shell -in of the fifth and sixth radiation treatment rooms as well as supporting space in several areas in the Radiation department. A third outpatient clinic and a second simulation suite will also be necessary to support the increased radiation activity. Prepared: SRHC June 28, 2006 'Both Credit Valley Hospital (Peel Regional Cancer Center - RCC) and Lakeridge Health Services (Durham -Northumberland RCC), both opened within the past two years, are each assumed to grow to six machine capacity by the end of the decade. —13— GENERAL COMMITTEE — SEPTEMBER 5, 2006 s rn m ro ro C ui (a rn 0 O N G,5 b 0 L •a �Mln' w U S C E ro C N c ry ��°° o E m N m U U Z F- 7 c »N- �E j .01 00 � c� .o �UW O U Ub c -3 LE N a ERN o � U N co b 'O O O E N (—NO " (0 •L ,Ci E b � E a O s.. @ °> m i E 0) (n 0 f° � ° ro E o �' co (� oa'�OU LL N � .� U U m v O m tbj u 3 0 a N b 2 ? O N 0. @_ U Z C 3 O 0 ta O z db d of N i0 r N 7 N r U Lo r LoICF IU� 110101 1Lo • _, . y' T .. a .• ������. —14— GENERAL COMMITTEE - SEPTEMBER 5, 2006 O y a L N o •l6 0 o c� cL Nam CO oc polo r U�nC cm�oE v"� .a �U �� u N oU o W �� mpa �.�.o mU Q wUo U .v U m m co 3c cu m© CL O=> choi rn'm E u3U0 `p E ves O UEro_mo a"Ncn- ,cmoQ E E C, i o UJW mKEo° O c U�c4 i U 0Q Za. W i 0z T L n U rn N c o > x o rn o •m m a)m_ v° m 5 � 0 3 64 •. a o. '� o. m ai -� 'c' m Q) a ip 0 CL' cE m K o 0 0 \° o 0 lie, O O fN0 f C O N� C fd _ s O O N O C , O O v N O O N O Oj O O) O M O co flE EvaErn W AE vaE. E �E vaE E e) C G C C C C C CL a, �. O. _ O E O En O a O a O n O N N •a NO a) N N N '00 -00 N .0 C O O O O of C LO C M C 0 C C 0_ a O .,�, »E co »E �cN sos 'tp � ��UN LO a0) en 64 LL fp D y T C d E � s d f6 U C LL a O L U W = c X V , U * -15- GENERAL COMMITTEE — SEPTEMBER 5, 2006 +� Y ° `O n o O C a V O o C Q•�"o- c ma U iv rn `c o o.uinv o a� m O �-' -a m c L N a� d 0 N L N C N CO o 0 Y6 .a b O •C N N4r4 T LLB N fn .N N CON C° O NC EU 0 N.L o j 2 p T �en c�j T O O) > c Z ro m k' r Lo N co (V N •- A N @ Eo co ,. m N.N M t0 N U) 4�• C (- O C (O O G N O C O C 0 0 ?s O u> O N = 6"E co= u3E N = enE V = N �Ez N = '»E �= E N N C C b N Z,(n yj C m d d� E d� O7 U f(S C� !� z d d��a�EY��E��oO 2 qyj c N N C O N .a N 'O > E N-5 O z N N U U~ Z z D— U U N L d. C O O C C O 6 E E E o N, E O Iq N N EH q co C9 EH G4 C _ N Y W W T m n > G cC• Z O M° C z ) LL C �-' o z —16— GENERAL COMMITTEE - SEPTEMBER 5, 2006 U C E 0. o Oo y O y. C �j o 3 ro .cU rn-d _�. v q) - coM 1`�' pro �c o �.Y m co a O� ° L F 0 0) on oW p L T N T p? 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Q 12 ~ J a a ro O • UN p M CO (D m N co )O r I r r FIE g•,�'•�,.', S. •'�-'�E.� 021 1 N OO L N ggNO M @ O cu O co N E x°. x9:µ' (0 O O O O 1.2 ,O N T (D � q E a Ea E ;. v°i N N E a N ------------------ o ':! 0 000 O ° o m C O 0 O 0 '._ O 00 0 O 0 = }1 = O 0 Co C LF) E 'E c v LO of o := E o E M E 15, H o= M U N r W N O O .§ f1P'':ri N Q Q NLO E O � E I (H � N Ey M 4iT U W 64 W Mgt o m° m E 3 x Y in m cn � w GENERAL COMMITTEE - SEPTEMBER 5, 2006 cN . - C o'LO UE0 m�c C0 -0 @c -m � N � — O°UDNtJ4 i6 o cO20 E 1. •@ E (0 w N N ti O.N Np7 7� E .O C O. m�C;°ocZ) O) N j N .0 G 'O my) A G' �o��En N C O.r cU�� �U�z °' ws N °' r= x U ZU co �� n Z o � 0. c1l cm0 L 0 a a Z 0 U F. o c e a c) N N N c0 ! r � 7 - o !O 10 N GL Lo b O O C Q O C 0.0 • � N .V?: O. N y � �O N a Eco CS cgrn u C) r 0 0 o c o c 0 0 E E mCL oo.�c�soo E E In 0O . N • ; • 5. 6g 6e �l. IL 0 fA 5` =' co C -19- GENERAL COMMITTEE — SEPTEMBER 5, 2006 _0 a) o E v m o ° N N E O 'Y7 U Q. ro N U N C U C () C C +, 'O a) 0 a p N 2 N 7 .«� E CL O O G ro O L d O > aoic�i�a n c)O N n _ o m° 0 0c a E U UU O 0 nE a) m — o N 'p O O 0 U ro (D G > CL N c: N a3 U ` N CL 2c o 0 a) T Q) c: ro > 0. 0 0-0.o'� E a ro L c: 0 .V 'U O- o U C 7 c O O 7 C N` O E O> =O O- o 'o a)= n E c >1 U a� vo c 0 ro 'b m co0 ° cc r �m:QE mo a) Q Eo n L E •V a s ? C o n ooaro �N ao E o`r° E" a) ro n C; E Ui p O N C C N o 0 E 0 O.N N ON yr +- ?. O0• co N td E O •E 0 r a) N. T UO ;E E E p cp 0) O 7 a fl. C d C OU �, N a Gs, U U) a'V c6 U C p 69 U U Q _ O O 3 y7 •O fl' y rA "p co 7 4 w��Ny mo Eo •Eo •Em N co N' 0) U N L tli O a) c0 0) r C Q, .0 Cp 0) 00 N a) .0 'p O C O U~ r C H3 E N C EFi N U L L (D Q) E m U CL 3 0. Q 7 cvJ - (AU > 0 O N t N p) OCL 0) mL N o N° ° c a) co o )o.0Nmm roao ma) () aa)0m a a)°) c) o E c U a a Q) ro N Q) M o r I a) I C > w- 27 O (6 N o C E C'n N O 0 O j N '3 0p N ._ OL to E "O -O cLtl co y�� — a)0 E GO NN Q>) N Q. C O c0 N O c ro 0 O co o N m ro 4- V O O -� E U Ef} I-' IL 0 TJ +z+ O a� >, N ro °ac Cro'c �a m= yS n E n= N4 Q 7 U � G c6 E O- E 0 c E N '� N E p Q� ro N p to N. X c U z E ate-+ U LL r r w —20— GENERAL COMMITTEE - SEPTEMBER_5, 2006 JUL 2 1 2006 ATTACHMENT - 2 ADMINI87FHATION SO THLA. E 4J,"`; 'N�AEGIONAL HEALTH p i N T R. C Date: June 26, 2006 To: Mayors, Members of Council, CAO's, Treasurers Municipalities of: Aurora; Bradford -West Gwillimbury; East Gwillimbury; King; Newmarket; Whitchurch Stouffville From: Dan Carriere, President and CEO Southlake Regional Health Centre Re: Information Update on Municipal Share of Regional Cancer Centre at Southlake On Friday, June 9, 2006, the government of Ontario announced that it will increase the percentage of funding it provides for eligible hospital capital projects. This means that the province will fund 90% of construction costs, and, in the case of a cancer centre, 100% of some of the capital equipment costs. For the Regional Cancer Centre at Southlake, the news is thrilling. As Chair of the Ontario Hospital Association's Capital Committee, I am delighted as this announcement is great news for many hospitals across the province, including Southlake. I applaud the Premier of Ontario for demonstrating his commitment to the health care needs of this province. Additional funding for hospital expansion projects will bring hospitals and communities closer to raising the significant dollars required to cover the local share of the outstanding project costs. There are many elements to the project that will not be funded by the provincial government such as: furniture, equipment, expansion of diagnostic capacity, expansion to allow for increased patient care capacity, and development of additional services related to increased cancer patient volume. We estimate that the recent announcement will likely result in additional funding towards Southlake's Regional Cancer Centre of approximately $20 Million Dollars. In response to the feedback from our community, Southlake has put this entire amount toward the contribution we have asked of local municipalities. The Southlake Foundation will launch the most ambitious fundraising campaign in its history in order to raise the majority of the local share of the outstanding project costs. -21- GENERAL COMMITTEE - SEPTEMBER 5, 2006 To date, we have met with the seven municipalities to be served by the Regional Cancer Centre, and we have been touched by the very welcoming receptions. With the municipal contribution reduced to $15 million, we want to continue to work with your municipalities to ensure that your contribution to the Regional Cancer Centre can be found through creative means and will have minimal or no impact on individual taxpayers, particularly those on low or fixed incomes. Enclosed please find the approximate share of the $15 million target for each municipality. In addition, we will be asking the three southern York Region communities as well as Simcoe County to contribute approximately $5 million for a total of $20 million. There are 114 municipalities in Ontario that are currently supporting capital projects at their local hospitals and we are hopeful that the communities to be served by the Regional Cancer Centre will find a way to contribute to bringing this critical service to our region. As a next step, we are anxiously awaiting final approval from the Ontario Ministry.of Health and Long -Term Care to begin construction. To open the Regional Cancer Centre during 2008, a formal start of construction announcement must be made before the end of 2006. Once the announcement is made: • Southlake will tender the project and begin construction immediately. • The Southlake Foundation will launch an ambitious and its most aggressive community fundraising campaign ever to cover all outstanding costs associated with the project. Our goal at Southlake is to bring life-saving cancer treatment closer to home for the people we serve. We have renewed faith that the Hospital and the community can work together to raise the money for this important centre. And when our Regional Cancer Centre is built and the people we know and love have access to the care they need right here in their own backyard, we look forward to the opportunity to celebrate with our community a job well done. Again, our sincere thanks for your willingness to learn more about the Regional Cancer Center and we look forward to finding those opportunities for each of you to contribute to bringing this vision to reality. Estimated Municipal Support for Regional Cancer Centre at Southlake Goal for Municipal Share: $15 million Municipality Share by municipality % of contribution based on estimated population Aurora $2,900,000 19% Bradford-WG $1,350,000 9% East Gwillimbury $1,250,000 8% Georgina $2,700,000 18% King $1,360,000 1 9% Newmarket $3,950,000 1 26% Whitchurch- Stouffville $1,500,000 10% Total $15,000,000 -22- GENERAL COMMITTEE — SEPTEMBER 5, 2006 AGENDA ITEM # EXTRACT FROM COUNCIL MEETING NO. 06-23 HELD ON TUESDAY, AUGUST 22, 2006 VI ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by Councillor Kean Seconded by Councillor Morris THAT the following recommendations respecting the matters listed as "Items not Requiring Separate Discussion" be adopted as submitted to Council and staff be authorized to take all necessary action required to give effect to same; 3. Motion from Councillor West Regarding the Position of Mayor THAT this motion regarding the position of Mayor be included on this agenda for distribution only; and THAT this motion be considered at the September 5, 2006 General Committee meeting. CARRIED —23— GENERAL COMMITTEE - SEPTEMBER 5, 2006 MOTION FROM COUNCILLOR WEST RE: THE POSITION OF MAYOR, TOWN OF AURORA (Referred from the August 22, 2006 Council meeting) THAT Council provide direction on the following suggested motion: WHEREAS the position of Mayor for the Town of Aurora is expected to fulfill the duties and expectations as Head of Council, which include: ■ To act as chief executive officer of the municipality ■ To preside over Council meetings ■ To provide leadership to the Council ■ To represent the municipality at official functions ■ To carry out the duties of the Head of Council as specified in any Act; and WHEREAS the Mayor for the Town of Aurora serves as the signing officer for the Corporation with respect to legal documents and by-laws; and WHEREAS the Mayor for the Town of Aurora is expected to be accessible in person and by phone and e-mail communication to residents; and WHEREAS the Mayor for the Town of Aurora may sit as an ex-officio member of all Council committees and boards; and WHEREAS the Mayor for the Town of Aurora is recognized for the time required and commitment expected to fulfill these duties for the Town at a salary of $48,500, health benefits, automobile stipend and participation in the OMERS pension plan; and WHEREAS the Mayor for the Town of Aurora represents the Town at Regional Council and sits on Regional Committees; and WHEREAS the Mayor for the Town of Aurora is recognized for the time required and commitment expected to fulfill these duties at the Region on behalf of the Town with a salary of $43,500 and participation in the OMERS pension plan; and WHEREAS the Mayor for the Town of Aurora represents the Town at other Greater Toronto Area groups such as the GTA Mayor's and Chairs, Provincial and Federation Associations and meetings; THEREFORE BE IT RESOLVED THAT the position of Mayor for the Town of Aurora be recognized as a full time position with the expectation that anyone filling this position be committed to this position only and no other full time or significant employment responsibility. -24- GENERAL COMMITTEE - SEPTEMBER 5, 2006-:] L FED ITEM # 3 AuioaaA EXTRACT FROM COUNCIL MEETING NO. 06-23 HELD ON TUESDAY, AUGUST 22, 2006 33. Memo from the Chief Administrative Officer Re: List of Outstanding Issues Pertaining to Library Square Moved by Councillor Kean Seconded by Councillor Wallace THAT the matter regarding outstanding issues pertaining to Library Square be referred to the September 5, 2006 General Committee meeting. CARRIED -25- GENERAL COMMITTEE — SEPTEMBER 5, 2006 Office 1111111 of the Chief Administrative Officer Memo To: Mayor Jones and Members of Council From: John S. Rogers, Chief Administrative Officer Re: List of Outstanding Issues Pertaining to LibrarySquare Date: August 22, 2006 At the meeting of July 11, 2006 Staff were requested to investigate and report back on the following matters: o Alternative parking solutions such as metered parking and timed parking o Initiation of a parking study in the downtown core area o Negotiation with the Trinity Anglican Church for a parking agreement o That staff look into hiring an outside consultant and report to the August 22, 2006 Council meeting. Attached is a memo from the Director of Public Works regarding the alternative parking solutions and parking study and as you will note there is an estimated cost of $30,000 for the work requested. The amount of $30,000 has not been budgeted for this year and we are seeking Council's direction as to whether they wish contingency funds to be utilized for the immediate start of the work or whether this matter should be discussed at the 2007 budget deliberations. Your direction will be appreciated. John S. Rogers, Chief Administrative Officer —26— GENERAL COMMITTEE - SEPTEMBER 5, 2006 To: John Rogers, C.A.O. From: W. H. Jackson, Director of Public Works CC: Sue Seibert, Director of Planning Date: August 15, 2006 Re: Downtown Core Area — Parking Study With reference to Item No. 20 from Town Council Meeting No. 06-22 and our discussions, I provide the following for your information in regard to the items: • Alternative parking solutions such as metered parking and timed parking; • Initiation of a parking study in the downtown core area. The area of impact for a proper parking study would, I believe, be generally described as that between Church Street, Wellington Street, Temperance Street and Larmont Street. It might be appropriate to extend the southern boundary to Rueben Street or thereabouts once a closer examination of the issues and solutions is undertaken. This project will require significant fieldwork and analysis of raw data. Our workload does not permit us to undertake this project in-house and accordingly, I have listed below 5 consulting firms that are capable of doing this work. I believe that $30,000 would be a reasonable upset limit for this work which would include presentations and some updates as the study progressed. • Dillon Consulting Ltd. • iTrans Consulting Inc. • EarthTech Canada Inc. • Marshall Macklin Monaghan Ltd. • Poulos & Chung Ltd. I believe the study should consist of an Inventory, a Demand Analysis, and the production of Solutions/Options The inventory would simply be a field evaluation of available parking (off and on -street). The demand analysis would again be field oriented and would probably talk the form of a parking turnover study. This may need to be done during the weekday, weekend and after hours. The solutions/options could be presented as either "hard solutions" such as the generation of more spaces by reorganizing parking stalls, reducing the size of existing stalls, putting parking stalls in where none presently exist. "Soft solutions" could include an evaluation of staff parking needs in various facilities, parking meters or timing parking restrictions to encourage turnover. Although it may not be necessary, I believe it would be prudent to delay the conduct of any such study until the new GO transit parking facility is operational. In this way, we can be assured that the influence of GO Transit commuters is minimized. Please call if you have any questions. W.H.Jackson Director of Public Works -27- GENERAL COMMITTEE — SEPTEMBER 5, 2006 Vlll 20. EXTRACT FROM COUNCIL MEETING NO. 06-22 HELD ON TUESDAY, JULY 11, 2006 CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Memorandum from Administrative Co-ordinator/Deputy Clerk Re: List of outstanding issues pertaining to Library Square Moved by Councillor Kean Seconded by Councillor Vrancic THAT staff investigate and report back on the following matters: • Alternative parking solutions such as metered parking and timed parking; • Initiation of a parking study in the downtown core area; • Negotiation with the Trinity Anglican Church for parking agreement; and THAT staff look into hiring an outside consultant and report back to the August 22, 2006 Council meeting; and THAT the remaining issues listed on in the memo be referred to staff for a further report. CARRIED GENERAL COMMITTEE - SEPTEMBER 5, 2006 Auk®RA EXTRACT FROM COUNCIL MEETING NO. 06-22 HELD ON TUESDAY, JULY 11, 2006 22. Notice of Motion from Councillor Buck Re: Re -Naming of the Arts and Culture Fund Moved by Councillor Kean Seconded by Councillor Wallace THAT the Notices of Motion given in Items 22 to 25 be received for information. _'G_m -29- GENERAL COMMITTEE - SEPTEMBER 5, 2006 Resolution from Councillor Buck Whereas The Town of Aurora Arts and Culture Fund does not signify by its name the source of the funding: And whereas The Town of Aurora regularly receives the appreciation for the grants; And whereas the founders of the grant were the sole contributors to the fund for more almost thirty years: Now therefore be it resolved: The Town of Aurora Arts and Culture Fund be re -named as follows, The David and Ephraim Merkur Town of Aurora Arts and Culture grant program And further the representatives of the third generation of the Merkur Family Corporate Citizens of the Town of Aurora be asked for their consent. -30- GENERAL COMMITTEE - SEPTEMBER 5, 2006 �IAGENDA Aui.op,..A EXTRACT FROM COUNCIL MEETING NO. 06-22 HELD ON TUESDAY, JULY 11, 2006 23. Notice of Motion from Councillor Buck Re: Recipients of the 2006 Arts and Culture Awards Moved by Councillor Kean Seconded by Councillor Wallace THAT the Notices of Motion given in Items 22 to 25 be received for information. CARRIED -31- GENERAL COMMITTEE - SEPTEMBER 5, 2006 Moved by Councillor Evelyn M.Buck: Seconded by Whereas: The following are the recipients of the 2006 Town of Aurora Arts and Culture Awards Aurora High School: Lindsay Nassler Heather Holmes Marie Ashbourne Cardinal Carter high School: Jennifer Segan Now therefore be it resolved: The Town of Aurora congratulates the recipients of the awards and looks forward to seeing their names in lights or otherwise coming to prominence. And further be it resolved; The Founders of the Award the Merkur Family owners and operators of the Aurora Shopping Centre be informed of the recipients names and receive the appreciation of the Town of Aurora for their stalwart support of over thirty years of all of the arts and culture organisations in the Town of Aurora. And further be it resolved: Mr. Joe Lebovic also be informed of the names of the recipients and also receive the town's appreciation for his support of the town's arts and cultural organisations. -32- GENERAL COMMITTEE - SEPTEMBER 5, 2006 EXTRACT FROM COUNCIL MEETING NO. 06-22 HELD ON TUESDAY, JULY 11, 2006 24. Notice of Motion from Councillor Buck Re: Recipients of the 2006 Town of Aurora Governance Awards Moved by Councillor Kean Seconded by Councillor Wallace THAT the Notices of Motion given in Items 22 to 25 be received for information. CARRIED -33- GENERAL COMMITTEE - SEPTEMBER 5, 2006 Moved by Councillor Evelyn M. Buck Seconded by - The following are the recipients of the 2006 Town of Aurora Governance Awards Aurora High School: Michael Nemat Nazia Khamissa Cardinal Carter High School Kerry McLaven Laura Carrigan Now therefore be it resolved The Town of Aurora congratulates the recipients of the Governance Awards and looks forward to recognising their names in future endeavours -34- GENERAL COMMITTEE — SEPTEMBER 5, 2006 AGENDA ITEM # X MIN 'Fin EXTRACT FROM COUNCIL MEETING NO. 06-23 HELD ON TUESDAY, AUGUST 22, 2006 OTHER BUSINESS, COUNCILLORS Councillor Buck provided Notice of Motion regarding the Heritage Centre. Councillor Wallace provided Notice of Motion regarding the Heritage. Centre. —35— GENERAL COMMITTEE - SEPTEMBER 5, 2006 MOTION FROM COUNCILLOR BUCK RE: COMPLETION OF CHURCH STREET SCHOOL RESTORATION (Notice was given at the August 22, 2006 Council meeting) Moved by Councillor Buck Seconded by Councillor Wallace WHEREAS the Town of Aurora is currently without a museum facility; and WHEREAS the Aurora Historical Society has been working on an aggressive plan to renovate the existing Church Street School into the Aurora Heritage Centre which would include a museum; and WHEREAS several million dollars have been invested in Church Street School to bring it to its current state of restoration; and WHEREAS the building is without doubt the town's most significant heritage asset and is within public ownership; and WHEREAS completion of the restoration is dependent upon the success of Aurora Historical Society's fund-raising efforts which despite best efforts appear to have stalled; and WHEREAS it is in the entire community's interest to have this resource available within the foreseeable future; NOW THEREFORE BE IT RESOLVED that the Town provide additional resources to complete the restoration within a given time frame; and FURTHER that the Town designate Church Street School as the Aurora Heritage and Culture Centre by by-law; and FURTHER that the current lease with the Historical Society be reviewed and possibly amended to achieve the goal of completing the project; and FURTHER that the Directors of Finance, Public Works and Leisure Services be assigned to the Historical Society as resource personnel, and FURTHER that regular progress reports be provided for Council's information and spending approvals of funds within a prescribed budget; and FURTHER that this matter be given priority by staff so there is no misunderstanding about the resolution of Council to deal with it within the current term. -36- GENERAL COMMITTEE - SEPTEMBER 5, 2006 [AGENDA � EXTRACT FROM COUNCIL MEETING NO. 06-23 HELD ON TUESDAY, AUGUST 22, 2006 13. FS06-025 - Investment Summary to July 31, 2006 Moved by Councillor Kean Seconded by Councillor Morris THAT Report FS06-025 - Investment Summary to July 31, .2006 be referred to the September 5, 2006 General Committee meeting. -37- GENERAL COMMITTEE - SEPTEMBER 5, 2006 Imm GENERAL COMMITTEE — SEPTEMBER 5, 2006 TOWN OF AURORA COUNCIL REPORT SUBJECT: Investment Summary to July 31, 2006 FROM: L. John Gutteridge, Director of Finance/Treasurer DATE: August 22, 2006 RECOMMENDATIONS THAT Report No. FS06-025 be received for information. BACKGROUND No. FS06-025 In accordance with the Town's Investment Policy No. 61 there is a requirement for the Treasurer to report to Council annually on the status of the municipalities investments. Unfortunately this is one of the many things that got lost in the shuffle of the various Treasurers and although it is not at year end this report will bring us up to date with the requirements of the policy. It is our intent that this report will be provide semi-annually in the future. The current policy provides that the report include the following information: • Listing of individual securities held at the end of the preceding fiscal year; Realized and unrealized gains or losses resulting from appreciation or depreciation by listing the cost and market value of securities over the one-year duration; • Percentage of total portfolio which each type of investment represents; • Summary statement about the performance of the investment portfolio during the period covered by the report; • An estimated ratio of the total long-term and short-term securities compared to the total investment and a description of the change, if any, in that estimated proportion since the last years' report; • A statement (opinion) by the Director of Finance/Treasurer as to whether or not all investments were made in accordance with the investment policies and objectives adopted by the Town and are in compliance with the Municipal Act; and • Such other information that Council may require or that, in the opinion of the Director of Finance/Treasurer, should be included. —39— GENERAL COMMITTEE — SEPTEMBER 5, 2006 August 22, 2006 - 2 - Report No. FS06-025 COMMENTS Since being appointed Treasurer one of my objectives was to maintain a better cash and investment strategy for the Municipality. To do this we have developed a cash monitoring tool intended to make sure that the municipalities money obtains the best return and maintain secure diversification. In the past the municipality has maintained large balances in the Municipalities main operating bank account. This was not all bad in that our lost opportunity cost were minimal in light of the rates that the municipality obtain on our operating balance, and in actual fact for the first part of 2006 the yield curve has been so flat that we have maintain larger balances in the operating fund than my target of $5,000,000. or less. However, our investment strategy must consider the need to diversify. Because this part of the operation has not been given the attention that it should we are in the process of building a portfolio that addresses long term, short term, exposure to various sectors and institutions and liquidity. Investments and strategy are being shared with the Chief Administrative Officer and more particularly the longer term investment. Appendix "A" is the Town of Aurora Investment Summary to July 31. This shows the estimated value to the end of the reporting period and the Market Value to the same period. There is a difference in the Market Value and the estimated value to maturity as market value is an estimate of the value of the investment as of a period in time and depends on the market. Our strategy generally is to purchase and hold to maturity except on the rare occasion where market condition would dictate otherwise. As your Treasurer I would like to report that all of the investments acquired by the municipality are in accordance with our policy and the municipal act. OPTIONS N/A FINANCIAL IMPLICATIONS The challenge to managing an investment policy is assuring when funds are required for operating or capital they are available. This can only be accomplished by adhering to the financial policy as established by the municipality. You can see by the investment list as attached hereto that we are adhering to the policy objectives: —40— GENERAL COMMITTEE - SEPTEMBER 5, 2006 August 22, 2006 - 3 - Report No. FS06-025 • Adherence to statutory requirements for eligible investments; • Preservation of security of capital; • Maintenance of necessary liquidity; and • Realizing a competitive rate of return. The current policy has established performance benchmarks for our investment and the attached report shows how we are doing in comparison to those benchmarks. The only one that does not exceed our benchmark is the less than one year benchmark. The report attached shows all investments that matured in 2006 and all investments purchased in 2006. It shows the date purchased and the date of maturity, it also shows the accrued interest to July 31, 2006. On the far side of the "report it shows the investments that matured or were sold with the redeemed amount and the interest earned on the investment. The report also includes the yield to maturity (interest earned), the term of the investment, the agency that backs the investment and the rating of the agency that backs the instrument. The next two columns identify the type of investment and the security issuer. To the end of July the municipality has earned $1,829,612. interest of which approximately $847,291.66 is attributable to the Hydro funds. These numbers do not factor in interest payable to or from Reserve Funds. CONCLUSIONS N/A LINK TO STRATEGIC PLAN Goal D, Ensure transparent, accountable and open governance in concert with informed and involved citizens. Objective D1, Continue the commitment of fiscal responsibility and accountability. ATTACHMENTS A Investment Summary to July 31, 2006 PRE -SUBMISSION REVIEW -41- GENERAL COMMITTEE - SEPTEMBER 5, 2006 August 22, 2006 - 4 - Report No. FS06-025 Management Team -August 17, 2006 Finance Advisory Committee August 22, 2006 Prepared by. L. John Gutteridge, ext. 4111 ""` ohn. 3. Rogers C.A.O. -42- GENERAL COMMITTEE - SEPTEMBER 5, 2006 ATTACHMENT Investment by Sector Type of Value by Investment Type sect.,Exposure Limitation Bonds b $ 13,247,272.31 19.92% W.00% Treasury Bills I $ 9,660,640.00 14.53% 10.00% Bankers Acceptance a $ 24,40g491.68 3fi.fi9 Municipal Debenture d $ 6,167,267.40 9.27% 40.00% Federelf $ 2,00,000.00 3.01% 70A0% Cash c $ 2,164.91 0.00% G.I.C:s, $ 1,806,5W.00 2.27%-0 76.00% Total Investments $ 56,984,626.30 0.00% GENERAL -Bank Account $ 9,512,784.43 14.31% 100,00% $ 60,497,310.73 100.00% To. of Value by Investment Term Cash 0 Bank Accounts 9,614,940.63 Les. than 90 days 1 $ 11,170,396.99 Less than l year 2 $ 37,671,767.26 Frans I"a, to 5 yeam 3 $ 0,240,217.14 from 5 year. to 10 years 4 $ f .10year. to 20ym. 5 $ over20Y..m 6 $ - $ 66,497,320.02 Investment by Term and Benchmark To. Exposure Limitations B00% 100% 14.31% 100% 18.80% 100% 66.60% 100% 12,39% 70% 0.00% 70% 0.00% so% 0.00% 10% 100.00% Annuellzed B... harem Return 0 4.% 4.15% 4.37% 4.15% 4.% 4.6% 4.3026% 4.28% 0% 0% 0% Investment by Broker Investment by Value by Institution Broker Institution Exposure Wood GuOdy ;§� 27,0284]869' 41.05% NesblOBums .$, t,17ey3U451 1.76% Tomnlc Dominion $ 14,720,000.00 22.14% RBC V 162$414520 19.96% Operatic, Account 9512184.43 14,31% $ 68,491,510.73 100.0m -43- GENERAL COMMITTEE - SEPTEMBER 5, 2006 Summary of Interest Income (by Month) R�' C' J ms'+•�'c 'Y TY iYF �sT 'S "3�"Hi �z,3 Average Daily CR Balance General Reserve (1-3-01490-1401) (3-1-00030-0030) January $ 7,384,680.58 $ 49,071.31 $ 1,102.74 February 8,371,916.11 48,775.77 971.73 March 13,815,345.58 73,650.73 943.47 April 12,164,043.88 65,089.62 851.00 May 30,292,122.19 64,066.09 835.67 June 26,796,221.19 58.509.99 810.18 July 9,512,784.43 34,337.24 1,884.76 August September - - - October - - - November - - - December - - Total Investment Income $ 108,337,113.96 $ 393,500.75 $ 11,149.09 (A) (B) Avg Monthly Account Balance �,$e-15,47,B�Z3057 -44- GENERAL COMMITTEE - SEPTEMBER 5, 2006 TOWN OF AURORA INTEREST INCOME FOR THE YEAR 2006 OPERATING INTEREST LIBRARY INTEREST RESERVEINTEREST 1-3-01490-1401 5-3-07741A,101 3-1-00030-0030 From TD Bank account: From TD Bank account: From TO Bank account: - Jan 20,741,24 Jan 20.98 Jan 1,439.70 Feb 22,478.02 Feb 44.00 Feb 1,380.37 Mar 43,296.91 Mar 63.76 Mar 1,616.65 Apr 37,911B3 Apr 55.63 Apr 1,511.36 May 104,360,97 May 49.35 May 1,786.91 Jun 93,603.24 Jun 75.50 Jun 1,818.22 Jul 34,337.24 Jul 76.67 Jul 1,884.76 Aug Aug - Aug - Sep - Sep - Sep - Oct - Oct - Oct - Nov - Nov - Nov - Dec Dec Dec Total Bank Interest 356,719.45 Total Bank IN 384.89 Total Bank interest 11,536.86 -45- GENERAL COMMITTEE - SEPTEMBER 5, 2006 AW •� 5� B � m n M �� g 6 P11- -46- GENERAL COMMITTEE - SEPTEMBER 5, 2006 A EN A ITEM #:I:] TOWN OF AURORA GENERAL COMMITTEE REPORT No. BA06-11 SUBJECT: Request for Variance to Sign Bylaw 4622-04P 1472 Wellington Street East - Imperial Oil Ltd FROM: Techa van Leeuwen, Director of Building Administration DATE: September 5, 2006 RECOMMENDATIONS THAT Council approve the proposed signage for the west elevation of the convenience store to permit; a) The "On The Wall" sign to extend beyond the extremities of the wall; b) A second wall sign to advertise the Higgins and Burke self serve coffee counter located within the store; and c) An increase in total sign area from 19.87 square metres to 20.26 square metres. THAT Council approve the proposed signage for the Car Wash to permit; a) The "Touchless Car Wash" sign on the south elevation to extend beyond the extremities of the wall with an increase in total sign area from 11.69 square metres to 12.87 square metres; and b) A second wall sign on the west elevation at the car wash entrance providing information to users. BACKGROUND On May 16, 2006 the Building Administration Department received a request for sign variance from Todd Trudelle of Goldberg Group on behalf of Imperial Oil Ltd. The variance requested was to permit the wall signs for the convenience store and car wash to extend beyond the extremities of the wall to which they are attached. During the review of the proposed signage staff identified a number of other required variances for compliance with the sign bylaw. The development of the property to a gas station, convenience store and car wash was subject to Site Plan Approval. The Site Plan agreement was executed on July 17, 2006 and a building permit subsequently issued. The applicant was advised through the Site Plan process that a sign variance may be required. —47— GENERAL COMMITTEE — SEPTEMBER 5, 2006 September 5, 2006 .2- Report No. BA06-11 COMMENTS The property is zoned Service Commercial C3-1 Zone which permits a gasoline bar and retail store. The building permit is for the construction of the gas pump canopy and two buildings, one building for the "On the Run" convenience store and the other building for a car wash. Construction of the above grade structure has commenced. The attached site plan (figure 1) provides a layout of the site with proposed signage. Staff reviewed the signage and identified non-compliance with the following sections of the bylaw; 1. Section 6.4(a) of the bylaw states that a wall sign shall not extend beyond the top extremity of the wall upon which it is placed. The "On the Run" (figure 2) and "TOUChless Car Wash" (figure 3) signs are attached to a gable end of a decorative dormer and extend above the roofline of the dormer by 0.55 metres and 0.6 metres respectively. However the signs do not extend beyond the ridge of the main roofline and therefore do not appear to project above the roofline. 2. Section 14.1(a) of the bylaw permits one wall sign on each wall of a gas bar and car wash to a maximum of 20% wall coverage. The proposed signage for the front elevation of the convenience store Includes the corporate "On the Run" sign and a second accessory sign advertising the self serve coffee counter located inside the store. The total aggregate sign area is 20.26 square metres or 20.4% wall coverage exceeding the maximum 20% wall coverage permitted of 19.87 square metres. The "Touchless Car Wash" sign on the south elevation of the car wash is 12.87 square metre or 23.5% wall coverage exceeding the maximum 20% wall coverage of 11.69 square metres. In addition, two wall signs are proposed for the west entrance elevation (figure 4) of the car wash. One sign indicates the entrance for the car wash and one sign provides information to users. Although the bylaw restricts the number of signs to one per elevation the total wall coverage of the two signs is only 15.3%. Upon issuance of the building permit staff met with the applicant Todd Trudelle to review the proposed signage and suggested modifications to reduce the number of variances. The modifications included downsizing two business identification ground signs to comply with the bylaw and removing other non -conforming promotional ground signs. Mr. Trudelle consulted with Imperial Oil Ltd on the modifications and submitted a revised proposal incorporatin the recommended changes. GENERAL COMMITTEE - SEPTEMBER 5, 2006 September 5, 2006 - 3 - Report No. BA06-11 The proposed signage is consistent with Imperial Oil's established corporate standards and provides business identification and information relating to services and products sold on site. The surrounding area is a mix of rural and commercial zone designations with no abutting residential development. It is staff s opinion that the proposed signage will not have a negative impact on the surrounding area. Although there are a number of identified non -compliances staff considers each variance minor in nature and supports the request. OPTIONS Council deny the request for variance and impose the provisions of the sign bylaw FINANCIAL IMPLICATIONS Nil CONCLUSIONS For reasons outlined in this report staff is recommending that Council approve the request for variances to allow the signage as proposed. LINK TO STRATEGIC PLAN Goal A: Foster and enhance a strong and stable economy consistent with the attributes of a sustainable community. ATTACHMENTS Figure 1 - Site Plan Figure 2 - Convenience Store - West Elevation Figure 3 - Car Wash - South Elevation Figure 4 - Car Wash - West Elevation Prepared by. Techa van Leeuwen, ext. 4748 Techa van Leeuwen Director of Building Administration -49- John S. Rogers C.A.O. GE RA MMITTEE — I4MP�EgRIAL OIL /ppL'IMran=I v min Inp61NeM-FnlnOao kpR6pupppnlS 0op WII� q b�le w a FUELS MARNUINg/Markating des cgrburgn1. J Sg R E 33 F-1 L axvval pld,yvvu IN 51ni£f E. O LFSug q SffE uoW PUN � n 4 4 -Mqj I I I R i Fini vo 1 -- Site PIaei GENERAL COMMITTEE — SEPTEMBER 5, 2006 z 0 V) w 3-1 figure 2 - Convenience Store - West Elevation GENERAL COMMITTEE - SEPTEMBER 5, 2006 r ;c w r� -52 Figure 3 - Car Wash - South Elevation GENERAL COMMITTEE - SEPTEMBER 5, 2006 llli4'4'If111,U1'IYI�)l It 111111�hII�IIfl�1�4�11 f-3 A-I'IY -V. _" - HHHHHHHHHHHHHHHHHHHII i 14 t -U ter. LIJ _.i Ld f— LLJ LJ V) Z 0 1---. 0 21, -53- Figure 4 - Car Wash - West Elevation GENERAL COMMITTEE - SEPTEMBER 5, 2006 TOWN OF AURORA GENERAL COMMITTEE REPORT SUBJECT: Request for Street Names Hallgrove Estates Inc. Part of Lot 20, Concession 3 File Numbers: D12-00-2A & D14-06-00 FROM: Sue Seibert, Director of Planning DATE: September 5, 2006 RECOMMENDATIONS No. PL06-022 THAT, the following list of street names be allocated to the proposed internal streets within the proposed Draft Plan of Subdivision, D12-00-2A, Hallgrove Estates Inc. Street "A" Don Hillock Street `B" Goulding BACKGROUND On February 28th 2006, Council received Report No. PI-06-022, "Request for Street Names, Hallgrove Estates Inc., D12-00-2A & D14-06-00". Council rejected the allocation of Street "B" (Constable) and requested the developer to resubmit an alternate name. In accordance with the Town of Aurora's Street Naming Policy, developers have the option of requesting specific street names for proposed new developments, pending obtaining clearance by the Region of York Planning Department and acceptance by the Town's Fire Department, and subsequently Council's approval. Please note the Town of Aurora's Street Naming Policy is currently under review. However, Hallgrove Estates Inc. has received draft approval and is working towards the Subdivision Agreement. It is appropriate that the street names be approved for the site at this time. -54- GENERAL COMMITTEE - SEPTEMBER 5, 2006 September 5 2006 -2- Report No. PL06-022 The proposed names were brought forward by David Farrow, Hallgrove Estates Inc., and first had the opportunity of reviewing the Approved Bank of Street Names. After careful consideration, Mr. Farrow has decided to submit his own street names. The two street names Don Hillock and Goulding are named after former Aurora Police Officers. Donald Hillock was a member of Aurora's first Police force back in the 1940s. Mr. Hillock later became Chief of York Regional Police in 1985. Constable James Goulding was also a part of Aurora's first Police Force in the 1940s. These names are part of a 'Police Theme' to go along with the new York Regional Police Headquarters being constructed in this new subdivision. Mr. Hillock has been contacted and has given his permission to have a street named after him. Unfortunately, at this time we were unable to locate Mr. Goulding and/or his next of kin. However, we will try to notify Mr. Goulding in the future. All of the submitted names have been approved by Central York Fire Services and Region of York for use in Aurora. The only access to the subdivision is through Street 'A' (Don Hillock) from Leslie Street. Please see Figure 2 (Location Map) and Figure 3 (Draft Plan) for the complete street configuration. There may be implications to lands that are adjacent to the property in question. Pending further approval, Street'A' (Don Hillock) and Street 'B' (Goulding) may eventually extend south into lands that are currently owned by the Town of Aurora (File # D14-05-04 & D12- 05-1 A). There is also the potential that Street'B' (Goulding) may extend north where there is currently no application (1623 Wellington Street East). Please see Figure 2 (Location Map) for further clarification. OPTIONS Council has the option to refuse the allocation and assignment of all or any of these proposed names, at which point the developer would have to re -submit alternate requests to the applicable agencies as per the Town's Street Naming Policy. FINANCIAL IMPLICATIONS Not Applicable. -55- GENERAL COMMITTEE — SEPTEMBER 5, 2006 September 5, 2006 - 3 - Report No. PL06-022 CONCLUSIONS In keeping with Council's resolution respecting the naming of public roads, staff recommends that the names be considered for use on the internal roads servicing this site. LINK TO STRATEGIC PLAN Goal C — Continuing Controlled, Well Planned Growth FIGURES Figure 1 — Key Map Figure 2 — Location Map Figure 3 — Site Plan PRE -SUBMISSION REVIEW Management Team Meeting — August 30th, 2006 Prepared by: Cory Fagan, GIS Database Analyst Extension 4348 Su n S bert, KC.I.P., R.P.P. D ector of Planning and Development Services John S. Rogers, C.A.O. r —56— W r �f c a!uj /!n,no;S-yoan(� a yo;!yM Jo uMol \ ] C7 b a 0 � O � m a � m 1�' O iii� �•il! m 'r't��t'>•i 0 m 0 L ti 4 �aaa.}S ao�sa, o Q w a o L d L � U�/)� a V� O b LO m N m O O Y � z � Qanuanb MaU► ea w