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Agenda - General Committee - 20070918ERAL CO AGENDA N0.07-34 117EE TUESBAY, SEPTEMBER 18, 2007 7:00 P.M. COUNCIL CNAMBERS AURORA TOWN HALL PUBLIC RELEASE 12/0907 AuptpizA TOWN OF AURORA GENERAL COMMITTEE MEETING AGENDA NO. 07-34 Tuesday, September 18, 2007 7:00 p.m. Council Chambers Councillor Collins-Mrakas in the Chair I DECLARATIONS OF PECUNIARY INTEREST 11 APPROVAL OF AGENDA RECOMMENDED: THAT the agenda as circulated by the Corporate Services Department be approved. I// ADOPTION OF PREVIOUS MINUTES Special General Committee Meeting Minutes, 07-29 pg. 1 June 27, 2007 Special General Committee Meeting Minutes, 07-30 pg. 3 July 16, 2007 RECOMMENDED: THAT the Special General Committee Meeting minutes 07-29 and 07-30 be adopted. IV DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION V ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION General Committee Meeting No. 07-34 Page 2 of 5 Tuesday, September 18, 2007 VI DELEGATIONS (a) Ms Diana Dawson, Unit President and Ms Mardi Taylor, pg. 5 Unit Manager — Canadian Cancer Society — Holland River Unit Re: 2008 Relay for Life Event in Aurora (b) Ms Gayle Wood, Lake Simcoe Region Conservation Authority pg. 6 Re: East Holland River Restoration Plan (c) Mr. Greg Baxter, Municipal Property Assessment Corporation pg. 35 Re: Impact of Monster Homes in a Neighbourhood (d) Ms Catherine Cook, York Region Food Network pg. 36 Re: Aurora Community Garden on the Jack Woods Property (e) Ms Elizabeth Cromar-Needham pg. 48 Re: Landscaping Plan for Vandorf Sideroad VII PRESENTATIONS BY THE COMMITTEE REPRESENTATIVE VIII CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION IX NEW BUSINESS/GENERAL INFORMATION —COUNCILLORS X CLOSED SESSION Legal Matter RECOMMENDED: THAT General Committee resolve into a Closed Session at 6:00 p.m. prior to this meeting to consider a legal matter. XI ADJOURNMENT General Committee Meeting No. 07-34 Page 3 of 5 Tuesday, September 18, 2007 AGENDA ITEMS 1. EAC07-06 — Environmental Advisory Committee Meeting pg. 49 September 6, 2007 RECOMMENDED: THAT the Environmental Advisory Committee Meeting minutes from the September 6, 2007 meeting be received and the recommendations contained therein be adopted. 2. PW07-031 — Award of Tender No. LS-2007-80 Supply and Delivery pg. 55 of Two (2) 2008 One Ton Trucks RECOMMENDED: THAT Tender No. LS-2007-80 for the supply and delivery of two (2) 2008 one ton trucks be awarded to Unionville Motors at the combined tendered price of $77,325.13, including PST. 3. PW07-035 — Award of Tender No. LS-2007-90 Supply and Delivery pg. 60 of One (1) Model F2880 Kubota Mower with Permanent Cab RECOMMENDED: THAT Tender No. LS-2007-90 for the supply and delivery of one (1) model F2880 Kubota Mower with permanent cab be awarded to B. E. Larkin Equipment Ltd. at the tendered price of $24,086.16, including PST; and THAT the variance in funding of $4,086.16 be allocated from the available surplus funds in 2007 Capital Project No. 71031. 4. PL07-108 — Official Plan Amendment — Bill 51 — Required pg. 64 Materials for Complete Planning Applications File D09-02-07 RECOMMENDED: THAT the General Committee receive as information the following overview of Official Plan Amendment Application D09-02-07 scheduled for a Public Planning Meeting to be held on October 24, 2007. General Committee Meeting No. 07-34 Tuesday, September 18, 2007 Page 4 of 5 5. PL07-109 — Zoning By-law Amendment — Infill Housing By-law (Monster Homes) File D14-08-07 .3 7 I 7 RECOMMENDED: pg. 67 THAT the General Committee receive as information the following overview of Zoning By-law Amendment Application D14-08-07 tentatively scheduled for a Public Planning Meeting to be held on October 24, 2007. Memorandum from the Chief Administrative Officer pg. 69 Re: Scheduling of Special General Committee Meetings RECOMMENDED: THAT Council adopt the Special General Committee meeting dates as proposed. PL07-111 — Planning Applications Status List RECOMMENDED: pg. 70 THAT the Planning Applications Status List be received as information. FS07-042 — Approval of Accounts pg. 98 RECOMMENDED: THAT report FS07-042 be received. Correspondence from Ms Kendra Kelly pg. 101 RECOMMENDED: THAT Council provide direction on this matter. General Committee Meeting No. 07-34 Tuesday, September 18, 2007 Page 5 of 5 10. Memo from the Acting Director of Public Works Re: Stormwater Management System, Hunter's Wood Subdivision —Steeplechase Avenue/Bluegrass Drive Fencelssue RECOMMENDED: pg. 102 THAT the memo from the Acting Director of Public Works regarding Stormwater Management System, Hunter's Wood Subdivision — Steeplechase Avenue/Bluegrass Drive Fence Issue be received for information. 11. Memo from the Town Solicitor pg. 104 Re: Fencing on Steeplechase Avenue and Bluegrass Drive RECOMMENDED: THAT the memo from the Town Solicitor regarding Fencing on Steeplechase and Bluegrass Drive be received for information. 12. CS07-036 — Network Access Control and Intrusion Prevention pg. 119 System RECOMMENDED: THAT report CS07-036 be received; and THAT the RFP submitted by UNIS LUMIN in the amount of $56,016.70 plus tax, for installation and consulting for network access control (NAC) and intrusion prevention system (IPS) be approved. 13. Update Regarding Knowles Crescent (to be provided at the meeting) GENERAL COMMITTEE — SEPTEMBER 18, 2007 Aui1 -oRA TOWN OF AURORA SPECIAL GENERAL COMMITTEE - AUDIT COMITTEE MEETING MINUTES NO. 07-29 ATTENDANCE Council Chambers Aurora Town Hall Wednesday, June 27, 2007 Mayor Morris in the Chair; Councillors Buck (arrived at 6:55 p.m.), Collins-Mrakas, Gaertner (arrived at 6:03 p.m.), Granger (arrived at 6:15 p.m.), Marsh, MacEachern, McRoberts and Wilson MEMBERS ABSENT None OTHER ATTENDEES Chief Administrative Officer, Director of Financial Services/ Treasurer and Administrative Co- ordinator/Deputy Clerk Mayor Morris called the meeting to order at 6:00 p.m. I DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. II APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved as presented. CARRIED Councillor Gaertner arrived at 6:03 p.m. Councillor Granger arrived at 6:15 p.m. Ill DELEGATIONS (a) Mr. John Gutteridge, Director of Financial ServicestTreasurer Re: Budget Process Review The Director of Financial Services/Treasurer provided a review of the 2007 Budget process and presented the proposed timetable for the 2008 budget deliberations. The committee provided suggestions with the intent of improving the budget process. —1— GENERAL COMMITTEE - SEPTEMBER 18, 2007 General Committee Report No. 07-29 Page 2 of 2 Wednesday, June 27, 2007 IV CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION 3. AC07-002 .2007 Budget Process Review Moved by Councillor MacEachern Seconded by Councillor Marsh THAT report AC07-002 - 2007 Budget Process Review be received for Information purposes. CARRIED 4. Proposed 2008 Budget Timetable Moved by Councillor MacEachern Seconded by Councillor Marsh THAT the proposed 2008 Budget Timetable be received for information. CARRIED 2. AC07.001 - Audit Committee Terms of Reference Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT report AC07-001 - Audit Committee Terms of Reference be received for information purposes. CARRIED 1. AC07-003 - Internal Audit Reports Moved by Councillor MacEachern Seconded by Councillor Gaertner THAT the Leisure Complex Audit Report and the Procurement & Accounts Payable Audit Report be received; and THAT appropriate action be taken to resolve all the issues identified and outstanding. CARRIED XI ADJOURNMENT Moved by Councillor Marsh THAT the meeting adjourn at 7:15 p.m. CARRIED THE REPORT OF GENERAL COMMITTEE MEETING 07-29 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD ON TUESDAY. JULY 17, 2007. PHYLLIS M. MORRIS, MAYOR KAREN EWART, DEPUTY TOWN CLERK -2- GENERAL COMMITTEE - SEPTEMBER 18, 2007 AUIZ-op,A TOWN OF AURORA SPECIAL GENERAL COMMITTEE MEETING MINUTES NO. 07-30 ATTENDANCE COMMITTEE MEMBERS MEMBERS ABSENT OTHER ATTENDEES Holland Room Aurora Town Hall Monday, July 16, 2007 Mayor Morris in the Chair; Councillors Buck (arrived at 7:10 pm), Granger, Marsh, MacEachern, McRoberts and Wilson Councillors Collins-Mrakas & Gaertner were absent. Chief Administrative Officer, Director of Corporate ServicesfTown Clerk, and Director of Leisure Services Mayor Morris called the meeting to order at 7:00 p.m. DECLARATIONS OF PECUNIARY INTEREST There were no declarations of pecuniary interest under the Municipal Conflict of Interest Act. ll APPROVAL OFAGENDA General Committee recommends: THAT the agenda as circulated by the Corporate Services Department be approved as presented. CARRIED Ill CONSIDERATION OF ITEM REQUIRING SEPARATE DISCUSSION Item #1 was identified for discussion. Review of Background Information Regarding York Region and the Town of Aurora Hydro Supply Mr. Jk„Rogers C.A.O provided Members of Committee with a historical briefing on the proposal by Hydro One in 2004 to convert the existing hydro distribution lines that runs through Aurora from the Town of Markham and north through Newmarket to high voltage 250 KV transmission lines. Mr. Rogers further elaborated on the details that were contained in his report ADM05-018 dated Sept. 20, 2005. -3- GENERAL COMMITTEE - SEPTEMBER 18, 2007 Special General Committee Report No. 07-30 Page 2 of 2 Monday July 16, 2007 Members also received verbal input from Mr. Ian Munro regarding the options that Ontario Power Authority is considering regarding local energy generation. Members of Committee further discussed issues related to conservation and demand reduction; transformation; and additional local supply. General Committee Recommends: THAT Members of Council be provided with the details regarding the proposal submitted by the Town of Markham's Energy Conservation Office to assist the Town of Aurora in energy conservation programs. CARRIED General Committee Recommends., THAT the background information and reports be received for information. CARRIED General Committee Recommends: THAT Committee adjourn into a Closed Session to discuss property matters, solicitor -client matters and a personal matter about an identifiable individual. CARRIED XI ADJOURNMENT General Committee recommends: THAT the meeting be adjourned at 9:20 p.m. CARRIED THE REPORT OF THE GENERAL COMMITTEE MEETING 07-30 WAS CONSIDERED AND ADOPTED BY COUNCIL AT ITS MEETING HELD TUESDAY, AUGUST 14, 2007. PHYLLIS M. MORRIS, MAYOR BOB PANIZZA, TOWN CLERf�,x -4- GENERAL COMMITTEE - SEPTEMBER 18, 2007 Delegation (a) Panizza, Bob From: Mardi Taylor (Holland River Unit) [MTaylor@O NTARI 0. CAN CER.CA] Sent: Thursday, September 06, 2007 1:24 PM To: Panizza, Bob Cc: Dawson, Diana Subject: Request for Delegation Status Mr. Bob Panizza, Town Clerk Dear Sir: We would like to request Delegation Status for the General Committee meeting scheduled for Tues. September 18, 2007, Diana Dawson, Unit President, Canadian Cancer Society- Holland River Unit, will make a presentation on the Relay For Life event, accompanied by Mardi Taylor, Unit Manager, Canadian Cancer Society - Holland River Unit. We are looking forward to presenting details of the very successful 1st Relay For Life event we held at the Aurora Family Leisure Complex and have prepared a short CD presentation (4-5 min in length) to accompany the 5 minute speech and explanation that Diana will deliver. We will be asking for council's support and sponsorship for the 2008 Relay For Life event in Aurora. If you require any further information, please don't hesitate to contact me. We look forward to hearing back to you regarding our request. Mardi Taylor Unit Manager Canadian Cancer Society Holland River Unit Newmarket, Ontario 905 830-0447 ext 23 905 830-0900 FAX mtaylor@ontario.can cer.ca Every step makes a difference. Join us this fall for the Canadian Cancer Society Taking Steps Against Breast Cancer, a non-competitive, five to 10 kilometre walk taking place in communities across Ontario to raise money for important breast cancer research. Register today. Visit www.cancer.ca <http://www.caucer.ca/> or call 1 888 939-3333. -5- 9/6/2007 GENERAL COMMITTEE - SEPTEMBER 18, 2007 Delegation (b) .el: 905-895-1281 x258 1-800-465-0437 ax: 905-853-5881 -Mail: l.crombie@lsrca. on. ca 7eb: www.lsrca.on.ca d0 Bayview Parkway ;ox 282 dew arket, Ontario ,3Y 4X1 Watershed For Life September 11, 2007 Clerk's Office Town of Aurora PO Box 1000 1 Municipal Drive Aurora, ON L4G 6J1 Dear Sir/Madam: Re: Council Meeting September 18, 2007 This is to confirm that Gayle Wood, Chief Administrative Officer, will be presenting the East Holland River Project at the September 181h Council Meeting being held at 7:00 p.m. in Council Chambers. The presentation is enclosed and it would be appreciated if this could be loaded onto a computer and available for the meeting. If you require any other information, please do not hesitate to contact me directly. Yours truly, original signed by Linda Crombie Executive Assistant to the CAO /Imc Attach.