Agenda - General Committee - 20060418GENERAL COMMITTEE
AGsmunrunm
NO, 06-08
TUESDAY, APRII 180 2006
1:00 P.M.
COUNCIL CHAMBERS
AURORA TOWN NAIL
PUBLIC RELEASE
13/04/06
TOWN OFAURORA
GENERAL COMMITTEE MEETING
AGENDA
NO. 06-08
Tuesday, April 18, 2006
7:00 p.m.
Councillor Buck in the Chair.
I DECLARATIONS OF PECUNIARY INTEREST
H APPROVAL OFAGENDA
RECOMMENDED:
THAT the content of the Agenda as circulated by the Corporate Services
Department be approved as presented.
III DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
IV ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
V DELEGATIONS
(a) Ms Irene NcNeil, York RegionTransit (pg. D-1)
Re: York Region Transit - 5 Year Service Plan Update
(b) Mr. Stephen Granger (pg. D-2)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(c) Mr. Eric John Paul McCartney (pg. D-3)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
General Committee Meeting No. 06-08
Tuesday, April 18, 2006
Page 2 of 9
(d) Mr. Doug Hubley (pg. D-4)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(e) Mr. Bob McRoberts (pg. D-5)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(f) Mr. Stan Rycombel (pg. D-6)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(g) Mr. Paul McPhee (pg. D-7)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(h) Mr. Michael Evans (pg. D-8)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(i) Mr. Graham Wride (pg. D-9)
Re: Item 1 - CS06-021 - 2006 Municipal Elections - Question/
Referendum on the Ballot
(j) Ms Kathie Gerrits
Re: Item 2 - Construction on Hillview Drive
(Referred to Committee from April 11, 2006 Council)
VI CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Vll OTHER BUSINESS, COUNCILLORS
Vlll IN -CAMERA
Property Matter
RECOMMENDED:
THAT this Committee proceed In -Camera to address a property matter.
IX ADJOURNMENT
General Committee Meeting No. 06-08
Tuesday, April 18, 2006
Page 3 of 9
AGENDA ITEMS
1. CS06-021 — 2006 Municipal Elections — Question/Referendum
on the Ballot
RECOMMENDED:
THAT staff report CS06-021 be received; and
THAT Council provide direction on this matter.
2. Correspondence from Ms Kathie Gerrits
Re: Construction on Hillview Drive - Morton -Leonard Family,
Knowles Family, Cervone Family, Garland Family, Lowell
McLenny and Ms Gerrits
(Referred to Committee from April 11, 2006 Council)
RECOMMENDED:
THAT the Committee provide direction on this matter.
3. Correspondence from Ms Kim Hullah
Re: Building of New Homes on Hillview Drive
RECOMMENDED:
THAT the correspondence be received for information.
4. PL06-042- Zoning By-law Amendment Application
2091585 Ontario Inc.
15565 Yonge Street
Part of Lot 90, Registered Plan 246
File D14-08-06
RECOMMENDED:
(pg. 1)
(pg. 34)
(pg. 40)
(pg. 48)
THAT Council receive as information the following overview of a Zoning
By-law Amendment Application, D14-08-06 scheduled for the May 24,
2006 Public Planning Meeting.
General Committee Meeting No. 06-08
Tuesday, April 18, 2006
Page 4 of 9
5. PL06-044 — Proposed Zoning By-law Amendment Application (pg. 54)
Terra Aurora (AIIM)
Lot 87, Plan 246
185 & 205 Industrial Parkway, North
File D14-02-06
RECOMMENDED:
THAT Implementing Zoning By-law 4764-06.D be scheduled for
enactment at the next Council meeting.
6. PL06-046 — Application for Site Plan Approval (pg. 65)
York Region District School Board (Prato -Elementary School)
Part of Lot 22, Concession 2, E.Y.S
North-east corner of River Ridge Boulevard and Conover Avenue
File D11-03-06
RECOMMENDED:
THAT Report PL06-046 be received as information and that, subject to the
resolution of all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning and Development
Services to execute a Site Plan Agreement between the owner and the
Town of Aurora to permit the construction of a two storey, 5,972m2
(64,284 ft2) public elementary school and daycare.
PL06-047 — Subdivision Application (pg. 73)
Town of Aurora
Part of Lot 19, Concession III
15059 Leslie Street
File D12-05-1A
Related Zoning By-law Amendment File D14-05-04
RECOMMENDED:
THAT the proposed Plan of Subdivision D12-05-1A prepared by
Templeton Planning Limited, dated March 7, 2005 and revised December
12, 2005, be draft approved subject to the Conditions of Draft Approval
attached as Appendix "A" being fulfilled prior to final approval.
General Committee Meeting No. 06-08 Page 5 of 9
Tuesday, April 18, 2006
8. PL06-048 — Applications to Amend the Official Plan (pg. 99)
and Zoning By -Law
Aurora Heights Development Inc.
15450 Yonge Street, Aurora
Part of Lot 3 and Part of Block B of Registered Plan 246
Files D09-02-06 and D14-06-06
RECOMMENDED:
THAT Council adopt Implementing Official Plan Amendment 61 (By-law
4793.06.D) and approve implementing by-law 4794.06.D at the next
available Council meeting; and
THAT servicing allocation for three additional residential units be allocated
to this development.
9. PL06-049 — Planning Applications Status List
RECOMMENDED:
(pg. 121)
THAT the Planning Applications Status List be received as information.
10. PL06.050 —Applications to Amend the Official Plan and (pg. 152)
Zoning By -Law
D. Schmidt/Rice Commercial Group
15320 Bayview Avenue, Aurora
Part of Lot 81, Concession 1, E.Y.S
Files D09-02-05 and D14-11-05
RECOMMENDED:
THAT Council receive as information the following overview of
applications to amend the Official Plan and Zoning By-law D09-02-05 and
D14-11-05 scheduled for the Public Planning Meeting of May 24, 2006.
General Committee Meeting No. 06-08 Page 6 of 9
Tuesday, April 18, 2006
11. PL06-051 — Site Plan Application (pg. 162)
Imperial Oil Ltd.
Part of Lot 21, Concession 2
1472 Wellington Street East
File D11-21-05
RECOMMENDED:
THAT Report PL06-051 be received as information and that subject to the
resolution all outstanding issues and the submission of all fees and
securities, Council authorize the Director of Planning and Development
Services to enter into a site plan agreement between Imperial Oil Ltd. and
the Town of Aurora respecting the construction of a gas bar, car wash and
convenience store.
12. PLO6-052 — Official Plan Amendment and Zoning By-law (pg. 172)
Amendment Applications
4240111 Canada Inc. (Origin Retirement Communities Inc.)
Northwest Corner of John West Way and Hollandview Trail
Lot 82, Concession 1, Part 6 Plan 65R-14423
Files D09-01-06 and D14-01-06
RECOMMENDED:
THAT Council receive as information the following overview of Official
Plan Amendment and Zoning By-law Amendment Applications, D09-01-06
and D14-01-06 scheduled for a second Public Planning Meeting held on
May 24, 2006.
13. PW06-017 — Award of Tender No. PW-2006-26 - Supply and (pg. 181)
Delivery of One 2006 Ice Resurfacer
RECOMMENDED:
THAT Tender No. PW-2006-26, Supply and Delivery of One 2006 Ice
Resurfacer, be awarded to Resurfice Corporation at the tendered price of
$73,218.60.
General Committee Meeting No. 06-08
Tuesday, April 18, 2006
Page 7 of 9
14. Memo from the Director of Public Works
Re: Anti -Idling Challenge - Aurora Versus Richmond Hill
(Referred to Committee from April 11, 2006 Council)
RECOMMENDED:
THAT the Committee provide direction on this matter.
15. Memo from Councillor West
Re: Projected Land and Building Requirements for the
Town of Aurora
RECOMMENDED:
THAT the Committee provide direction on this matter.
16. Memo from the Director of Planning and Development
Re: Application to Amend the Zoning By-law and Draft Plan
of Subdivision, Chapman Court (Kylemore Homes)
Part of Lot 80, Concession 1, EYS
Files D14-13-05A & D12-05-03A (D11-10-05)
RECOMMENDED:
THAT the Committee provide direction on this matter.
(pg. 186)
(pg. 203)
(pg. 204)
17. Correspondence from Morgan Klein -MacNeil (pg. 206)
Re: Request for support to attend and compete at the Distributive
Education Clubs of America - International Career Development
Conference, April 27, 2006 to May 4, 2006
RECOMMENDED:
THAT the Committee provide direction on this matter.
18. Memo from the Director of Public Works (pg. 207)
Re: Evaluation of Condition of Grass on Collins Crescent
RECOMMENDED:
THAT the memo be received for information.
General Committee Meeting No. 06-08 Page 8 of 9
Tuesday, April 18, 2006
19. FS06-012 — Consideration of Reserve Funds (pg. 208)
RECOMMENDED:
1. THAT the Arts and Culture Reserve be transferred from the
Discretionary Reserve Fund section to the Obligatory Reserve Fund
section of the Balance Sheet.
2. THAT the Contingencies Reserve
Tax Rate Stabilization Reserve
Compensation Contingency Reserve
Aurora Hydro Contingency Reserve
be consolidated into the Working Fund Reserve Fund, a fund to provide
working capital for the municipality.
3. THAT the Salt and Sand Reserve
Public Works Infrastructure
be consolidated into a Winter Maintenance Fund, this fund will be used
to ease the fluctuation in the levy for those years where we have
exceptionally hard winters. Further, that this fund be replenished from
surplus in those winters where we do not require all of the winter
maintenance budget, to a maximum of $100,000.
4. THAT the Equipment Fire
Fire Services Capital
be consolidated into a Fire Services Reserve Fund to be used to
purchase new or replacement fire buildings and equipment as
necessary, over and above the Fire portion of the Development
Charges Reserve Fund.
5. THAT the Library System Reserve
Library General Capital
be consolidated into a Library General Capital Reserve Fund, to be
used at the discretion of the Library Board.
6. THAT the Equipment Leisure/Parks
Equipment Works
be consolidated into an Equipment/Fleet Reserve Fund, to be used to
acquire new or replacement equipment and fleet for the municipality,
over and above the equipment portion provide for in the Development
Charges Reserve Fund.
General Committee Meeting No. 06-08
Tuesday, April 18, 2006
Page 9 of 9
20. FS06-011 — Aurora Hydro Sale Investment Fund (pg. 215)
RECOMMENDED:
THAT Clause 8 (c) of the Aurora Hydro Sale Investment Fund resolution
passed by Council on June 28, 2005 be rescinded, and the following be
inserted:
(c) THAT by enactment of (a) & (b) be by a vote of not less than 2/3 vote
of Council.
GENERAL COMMITTEE - APR I L 18, 2006 Delegation (a)
Eastwood, Carrie
From: Ewert, Karen
Sent: Monday, Aprll 03, 2006 11,28 AM
To: Eastwood, Carrie -
Subject: RE: Delegation to General Committee - YRT 5 Year Service Plan
This will be an update regarding the 5 year plan for YRTNIVA with a PowerPoint presentation.
-----Original Message ---
From: Eastwood, Cards
Sent: Monday, Apiil 03, 200610:05 AM
To: EWaM Karen
Subject: RE: Delegation m General Committee -YRT S Year Service Plan
Hi Karen, could you please provide details about the delegation, proper title of the topic, full name &
organization. Will there be ang further info coming from the delegate on this?
----Original Measage-- -
From: Evart, Karen
Sent: Friday, March 31, 2006 3:24 PM
To: Eastwood, Came
Subject: FW: Delegation to General Committee - YRT 5 Year Service Plan
-----Original Message ----
From: Pnart, Karen
Sent Frda Ma PM
To "
Pat
nes,
Cc Jackson, Wayne; General
Co Bob; e - YR T5 Year
Service
n
Subject: Delegation [o General Committee -YRT 5 Year Service Plan
Further to our telephone conversation today, I confine that we have scheduled your delegation for Tuesday April
18, 2006 at 7:00 p.m. In the Council Chambers.
I do request that any documentation to be distributed and/or computer presentation should be forwarded to our
office by 4:00 p.m. on Wednesday April 12th so it may be circulated With the General Committee Agenda -
Thank you In advance for your assistance
Warm Ewan
Aarinilnstrame Co-ondnisw1[Deputy Clerk
nail: Icervarr�a,'e-xrunira.ca
I utons ON 1,46 I1 X(NkJ
Auranr, ON LJG bJl
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We am a Character Coa mmuty
Optimism initiative Perseverance Raspel::I Responsibility
Honesty Integrity Compassion Courage Inclusiveness Fairness
In,- sn mivlin,hu mugs iv diI i„ ,"RI 511)tlrt lm m(x)mmul aliW I aml,n IV u, " InIrnry JnviI roldeJrse disused, Thu,mwyy
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D - 1'
GENERAL COMMITTEE — APR I L 18, 2006 Delegation (b)
Panizza, Bob
From:
Stephen Granger
Sent:
Friday, March 24, 2006 7:27 PM
To:
Panizza, Bob
Subject: Followup Request on information and delegation status April 18th.
Hi Bob:
Just a quick note to ensure that I am recognized to be on the delegation list to. speak at the G.C. meeting April
18th. I will be presenting support for the question on the electoral ballot for the possibility of a ward system for
Aurora.
D - 2
GENERAL COMMITTEE — APR I L 18, 2006 Delegation (c)
Eastwood, Carrie
From: Ewart, Karen on behalf of Panizza, Bob
Sent: Wednesday, April 05, 2006 3:08 PM
To: Eastwood, Carrie
Subject: FW: Delegation Status Request
-----Original Message -----
From: Eric
Sent: Wednesday, April 05, 2006 11:12 AM
To: Panizza, Bob
Subject: Delegation Status Request
April 5th, 2006
Subject: Delegation Status Request for "Question on the Ballot Ward System"
I would like to be a delegate at the Tuesday April l8th, 2006 General Committee Meeting.
Regards,
Eric
Eric John Paul McCartney
Buchanan Crescent,
Aurora, ON L4G 5K1
IMPORTANT NOTICE: This message is intended only for the use of the individual or entity to which it is
addressed, and may contain information that is privileged, confidential and exempt from disclosure
under applicable law. If the reader of this message is not the intended recipient, you are hereby notified
that any dissemination, distribution or copying of this communication is strictly prohibited. If you have
received this communication in error, please notify the sender immediately by email and delete the
message. Thank you.
ai5i?nn6 D - 3
GENERAL COMMITTEE - APR I L 18, 2006 Delegation (d)
Ewart, Karen
From: Doug Hubley
Sent: Friday, April 07, 2006 4:27 PM
To: Panizza, Bob
Subject: April 18 Meeting re Ward System
Dear Mr. Panizza:
Further to my previous e-mail on this subject I would now like you to consider me as a delegate to speak to the above matter at
the April 18th council meeting. Please confirm.Thank you.
L. Douglas Hubley
) Kendrick Crescent
4/7/2006
GENERAL COMMITTEE — APR I L 18, 2006 Delegation (e)
Panizza, Bob
From: Bob McRoberts
Sent: Saturday, March 25, 2006 11:03 AM
To: Panizza, Bob
Subject: Ward System
:..
M.
Given I have written a few Letters to the Editors over the years about Aurora's having/not having a Ward System,
I would appreciate an opportunity to address Council about this on April 18. Please add me to the list of
speakers.
Thank you!
Bob (McRoberts)
t Catherine Ave.
Aurora
3/25/2006 D - 5
GENERAL COMMITTEE - APRIL 18, 2006
Delegation (fl
Ewart, Karen
From: Stan Rycombel I
Sent: Wednesday, April 12, 2006 11:30 PM
To: Panizza, Bob
Subject: Delegation Request - April 18th GC Meeting
RIUM39
I would like to request delegation status at the April 18th General Committee meeting regarding the ward system of representation
question.
Thanks
Stan Rycombel
Buchanan Crescent
Aurora
4/13/2006 D - 6
GENERAL COMMITTEE - APRIL 18, 2006
Delegation (g)
Ewart, Karen
From:
Paul McPhee
Sent:
Wednesday, April 12, 2006 5:29 PM
To:
Panizza, Bob
Subject:
Ward System Ballot
Mr. Panizza;
I am sending this e-mail to advise you that I support placing the question concerning
establishing an electoral ward system on the ballot of the upcoming municipal election.
As well, I would like to appear before the committee meeting on April 18 to present my
comments. Would you please let me know if this is OK.
Sincerely,
Paul McPhee
Willis Drive
Aurora, Ontario
ICJ
GENERAL COMMITTEE — APR I L 18, 2006 Delegation (h)
Aurora .%Iu�t"7/a w.
15 236 Yonge Street
Aurora, ONT L4G 11-9
Phone: 905-727-1373 Pax: 905-727-1374
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GENERAL COMMITTEE — APRIL 18, 2006
AGENDA ITEM
TOWN OF AURORA
GENERAL COMMITTEE REPORT No. CS06-021
SUBJECT: 2006 Municipal Elections — Question/referendum on the Ballot
FROM: Bob Panizza, Director of Corporate Services/Town Clerk
DATE: April 18, 2006
RECOMMENDATIONS
THAT staff report CS06-021 be received; and
THAT Council provide direction on this matter.
BACKGROUND
At the meeting of February 28th, a report was presented to Council outlining the legislative
process with placing a question on the ballot. The report, a copy of which is attached as
Appendix #1, was an outcome from a presentation and accompanying letter submitted by
Mr. S. Granger. In addition to highlighting the procedures, the report also recommended
that public notice be provided advising the public that General Committee would be
addressing this matter at the April 18th meeting.
As required by the Municipal Elections Act, a notice was circulated in the Town's Notice
Board section of the newspaper, a copy of which is attached as Appendix#2, on March 21,
28, April 4 and April 11, 2006 as well as the Town's Web Site advising the public that
General Committee would be considering placing a question or referendum on the ballot of
the 2006 Municipal Elections. The purpose of the question would be to receive public
opinion in establishing an electoral ward system for the municipal elections that would be
2009 or 2010 depending on whetherthe Province enacts legislation to increase the term of
office from 3 years to 4 years. To date the Town has received 18 letters from various
residents in Town. The responses indicate that 14 are in support of proceeding with the
question, while 4 do not support the proposal. Copies of these letters are also included
with the report as
Appendix #3.
Should Council decide to proceed with the referendum, staff has prepared a draft by-law
which would authorize the inclusion of the question on the ballot. The draft by-law is also
included as Appendix #4 to this report.
—1—
GENERAL COMMITTEE — APRIL 18, 2006
April 18, 2006 - 2 - Report No. CS06-021
As highlighted in the report of February 28th, any question presented on the ballot should
be clear, concise and require either a yes or no answer. Thus a sample question that could
be utilized for this process would be:
ARE YOU IN FAVOUR OF IMPLEMENTING AN ELECTORAL WARD SYSTEM OF
REPRESENTATION FOR THE COUNCIL OF THE TOWN OF AURORA?
YES
NO
If it is the intent of Council to place a question on the ballot for the 2006 municipal
election, Council must enact a by-law to submit a question to the electors 180 days
prior to voting day. For 2006, this means the subiect by-law must be passed b)
May 171h, 2006. The by-law cannot be amended after May 17 , 2006 but it can be
repealed on or before September 29th, 2006.
Prior to the passage of the by-law, the Act requires that the Clerk
give at least 10 days notice of the intention to pass the by-law to the public and
to the Minister; and
• hold at least one public meeting to consider the matter.
Therefore, in order to comply with the legislative requirements, it is recommended that
the following timeline procedure be implemented:
April 18, 2006 General Committee — receive public input and determine
whether to proceed or not with the referendum.
April 25, 2006 Notice in newspaper, web site etc. of Council's intention to
enact a by-law.
May 9, 2006 Council meeting — if proposal supported, by-law enacted to
place question on the ballot.
May 17, 2006 Deadline date to enact by-law as prescribed by the
Municipal Elections Act.
—2—
GENERAL COMMITTEE — APRIL 18, 2006
April 18, 2006 - 3 - Report No. C806-021
The results of a question authorized by a by-law under Section 8 of the Municipal
Elections Act, 1996 are binding on a municipality if:
an affirmative answer receives the majority of the votes, the municipality
shall do everything in its power to implement the results of the question in
a timely manner; or
2. a negative answer receives the majority of the votes, the municipality shall
not do anything within its jurisdiction to implement the matter which was
the subject of the question for a period of three years following voting day.
Should it be the desire of the electors to implement an electoral ward system of
representation of Council of th
OPTIONS
e
The determination whether to proceed with a question/referendum on the election ballot is
totally at the discretion of Council, however if Council determines to act on the proposal,
then it will be subject to the legislative framework as provided by the Municipal Elections
Act.
FINANCIAL IMPLICATIONS
Costs associated with this proposal are negligible as the printing of the ballots are currently
required as part of the municipal elections which has been approved as part of the 2006
Corporate Services Dept. budget.
LINK TO STRATEGIC PLAN
Goal E of the Strategic Plan speaks to promoting open, accountable, transparent and
accessible municipal government.
—3—
GENERAL COMMITTEE - APRIL 18, 2006
April 18, 2006 - 4 - Report No. GS06.021
ATTACHMENTS
Appendix #1 - Report CS06-016, February 28, 2006
Appendix #2 - Copy of the Newspaper Notice
Appendix #3 - Copies of Letters from the Public
Appendix #4 - Draft By-law
PRE -SUBMISSION REVIEW
Management Team -April 12, 2006
Prepared by: Bob Panizza ext. 4221
BOB PANIZZA
Director of Corporate Services
-4-
GENERAL COMKLTTEE_.— APR I L 18, 2006
APPENDIX #1
'TOWN OF AURORA
COUNCIL REPORT No. CS06-016
SUBJECT: 2006 Municipal Elections — Question/referendum on the Ballot
FROM: Bob Panizza, Director of Corporate Services/Town Clerk
DATE: February 28, 2006
RECOMMENDATIONS
THAT staff report CS06-016 be received; and
That a public meeting be convened on April 18, 2006 in order to receive public input
on a proposal to include a question/referendum on the ballot for the 2006 Municipal
Elections regarding the establishment of electoral wards.
BACKGROUND
At the February 14"' Council meeting, direction was provided to staff to prepare a report
regarding the inclusion of a question on the 2006 municipal election. This request was
generated as a result of a presentation and accompanying letter by Mr. S. Granger
requesting Council's consideration for a question on the forthcoming election ballot related
to the establishment of electoral wards. Copies of the Council extract and subject letter is
attached as Appendix #1 and #2 to this report.
COMMENTS
Proposal
Council has received a request from a member of the public to consider the placement
of a question, often known as a referendum, on the election ballot for the forthcoming
municipal elections. The proposal that has been presented is to seek public opinion on
the possibility of establishing electoral wards for future municipal elections following the
2006 elections. It should be noted that any question presented on the ballot should be
clear, concise and require either a yes or no answer. Thus a sample question that
could be utilized for this process would be:
ARE YOU IN FAVOUR OF IMPLEMENTING AN ELECTORAL WARD SYSTEM OF
REPRESENTATION FOR THE COUNCIL OF THE TOWN OFAURORA?
YES NO
—5—
GENERAL COMMITTEE — APRIL 18, 2006
February 28, 2006 -2. Report No CS06-016
Process to Place a Questionlreferendum on the Ballot
Section 8 of the Municipal Elections Act, 1996, S.O. 1996, c.32 provides that the
following may submit a by-law or question to the electors:
• council of a municipality (including upper -tier);
• a local board; and
. • the Minister.
Council may pass the following types of by-laws to submit to its electors:
1, a proposed by-law requiring their assent;
2. a question not otherwise authorized by law but within the Council's
jurisdiction;
3. a question, the wording of which is established by an Act or a regulation
under an Act (i.e. pursuant to the Fluoridation Act).
The rules relating to a question authorized by by-law are outlined in Section 8.1 (2) of
the Municipal Elections Act, 1996. Such a question(s) must comply with the following
rules:
It shall concern a matter within the jurisdiction of the municipality.
2. Despite rule 1, it shall not concern a matter which has been prescribed by
the Minister as a matter of provincial interest.
3. It shall be clear, concise and neutral.
4. It shall be capable of being answered in the affirmative or the negative
and the only permitted answers to the question are "yes" or "no".
If it is the intent of Council to place a question on the ballot for the 2006 municipal
election, Council must enact a by-law to submit a question to the electors 180 days
prior to voting day. For 2006, this means the subiect by-law must be passed b�
May 17th, 2006. The by-law cannot be amended after May 17 , 2006 but it can be
repealed on or before September 29th, 2006.
Prior to the passage of the by-law, the Act requires that the Clerk
• give at least 10 days notice of the intention to pass the by-law to the public and
to the Minister; and
• hold at least one public meeting to consider the matter.
GENERAL COMMITTEE — APRIL 18, 2006
February 28, 2006 - 3 • Report No CS06 016
Therefore, in order to comply with the legislative requirements, it is recommended that
the following timeline procedure be implemented:
February 28, 2006 Council confirms the proposed question/referendum and
establishes a public meeting date of April 18 to coincide with
General Committee.
March & April, 2006 Notices in newspaper, web site etc.
April 18, 2006 General Committee — receive public input and determine
whether to proceed or not with the referendum.
April 25, 2006 Notice in newspaper, web site etc. of Council's intention to
enact a by-law.
May 9, 2006 Council meeting — if proposal supported, by-law enacted to
place question on the ballot.
May 17, 2006 Deadline date to enact by-law as prescribed by the
Municipal Elections Act.
The results of a question authorized by a by-law under Section 8 of the Municipal
Elections Act, 1996 are binding on a municipality if:
an affirmative answer receives the majority of the votes, the municipality
shall do everything in its power to implement the results of the question in
a timely manner; or
2. a negative answer receives the majority of the votes, the municipality shall
not do anything within its jurisdiction to implement the matter which was
the subject of the question for a period of three years following voting day.
OPTIONS
The determination whetherto proceed with a question/referendum on the election ballot is
totally at the discretion of Council, however if Council determines to act on the proposal,
then it will be subject to the legislative framework as provided by the Municipal Elections
Act.
—7—
GENERAL COMMITTEE — APRIL 18, 2006
February 28, 2006 - 4 - Report No CS06-016
FINANCIAL IMPLICATIONS
Costs associated with this proposal are negligible as the printing of the ballots are currently
required as part of the municipal elections which has been approved as part of the 2006
Corporate Services Dept. budget.
LINK TO STRATEGIC PLAN
Goal E of the Strategic Plan speaks to promoting open, accountable, transparent and
accessible municipal government.
ATTACHMENTS
Appendix #1 — Council Extract February 14, 2006
Appendix #2 — Correspondence from Mr. S. Granger
PRE -SUBMISSION REVIEW
Prepared by; Bob Panizza ext. 4221
Director of Corporate Services
GENERAL COMMITTEE — APRIL 18, 2006
EXTRACT FROM COUNCIL MEETING NO. 06-05
HELD ON TUESDAY, FEBRUARY 14, 2006
X OTHER BUSINESS, COUNCILLORS
Moved by Councillor Vrancic Seconded by Councillor Wallace
THAT the matter regarding placing a question on the 2006 Electoral Ballot
regarding a ward system be referred to staff for a report.
CARRIED
CORRESPONDENCE SENT BY.
ACTION DEPT: B. Panizza
INFO DEPT.: Councillor Vrancic, K. Ewart,
WE
GENERAL COMMITTEE - APRIL 18, 2006
C/O Mr. Bob Panizza February 11th 2006
Town Clerk,
Town of Aurora
To: Members of Council, Town of Aurora
Regarding: Endorsement of my request fora question on the elector ballot for the
2006 election concerning the Ward system.
Dear Members of Council:
I recently delivered a delegation presentation at the Jan 31,2006 Council
meeting requesting for the Ward system question on the electorial ballot 2006.
Upon following up on the process of this item being accepted as a question for
consideration, it was found that the delegation was received and "no endorsement"
of the question was done so that it could be formally discussed as a question in the
February 213t meeting by Council.
To clarify the question I presented in my delegation it was,
"Are you in favour of the implementation of a ward system of representation for
the Municipal Council of the Town of Aurora"? Yes or No.
I would appreciate a member or members of Council to endorse this question so
that it can proceed to the next general meeting February 215f where Council will be
deciding which question/questions to be considered on the electoral ballot and that,
"Council approve a public notice of intention, and organizes an open forum public
meeting at the earliest time on this question, so as to meet all the by-law
requirements in the report CS06-006"
Please accept this letter as a formal submission as an acceptable question for your
endorsement and consideration.
Respectfully,
Stephen Granger
Aurora
—10—
GENERAL COMMITTEE - APRIL 18, 2006
APPENDIX #2
QUESTION .ON THE BALLOT:
WARD SYSTEM
At the General Committee meeting of April 111, 2006, Members of Council -will be
considering a report on whether or not to proceed with placing a question'on the .
ballot in the forthcoming municipal elections:
The question will. be designed to obtain public input on the possibility of
establishing an electoral ward system that, if supported by the electorate, could
be implemented for the municipal elections of 2009 or 2010. Anyone wishing to
submit their comments or to appear in person at the Committee meeting are
required to notify the Town prior to April 112006. Kindly submit your comments
or request to the following:
B. Panizza
Director of Corporate Services
1 Municipal Dr.
Aurora, Ontario.
L4G 6J1
e-mail address: bpanizza@e-aurora.ca
—11—
GENERAL COMMITTEE - APRIL 18, 2006
APPENDIX 3
Copies of Letters from the Public
In Support of Proposed Question
-12-
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From: Marie Leone
Sent: Friday, March 31, 2006 9:47 PM
To: Panizza, Bob
Subject: Question on the Ballot Ward System
Importance: High
Hello Mr. Panizza
My husband and I may not be able to attend the General Committee meeting
April 18, 2006 for the report on whether or not to proceed with placing a
question on the ballot in the forthcoming municipal elections. We would
however like to be sure that you are aware of our position.
The current system is absolutely unacceptable. We have no representation,
and the councillors are not accountable to anyone. Our only concern is that
the ward system can not be put into place until 2009 or 2010. Most of the
councillors live in one area of Aurora (older part) and seem to have their
own agendas.
We are very supportive of a Ward System and would even support a reduction
in the number of councillors.
Thank you for your attention to this matter.
Frank & Marie Leone
Hadley Court,
Aurora, ON L4G 7E5
-13-
GENERAL COMMITTEE - APRIL 18, 2006
March 24, 2006
Corporate Services Department
Town of Aurora
1 Municipal Drive
Aurora, Ontario L4G 6J1
ATTN: MR. Bob Panizza
RE: `QUESTION ON THE BALLOT WARD SYSTEM'
Dear Mr. Panizza,
I support exploring the option of an Electoral Ward System in Aurora. I am requesting that our
Mayor and Councillors put this question on the ballot in the forthcoming municipal election. The
voting public should have the option to choose.
Kind Regards,
Dave Walker
Centre St
Aurora, ON
L4G1 J8
electronically authenticated March 24`".
-14-
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From:
gb
Sent:
Friaay, March 24, 2006 10:40 AM
To:
Panizza, Bob
Subject:
Wards on ballot
Corporate Services Department
Town of Aurora
1 Municipal Drive
Aurora, Ontario L4G 6S1
ATTN: MR. Bob Panizza
*—RE: 'QUESTION ON THE BALLOT WARD SYSTEM'—*
Dear Mr. Panizza
I fully support an Electoral Ward System in Aurora. PLEASE ask the
Aurora Mayor and Councillors to put this question on the ballot in the
forthcoming municipal election.
Gordon & Marie Barnes
Catherine Avenue
Aurora L4G 1K4
-15-
GENERAL COMMITTEE - APRIL 18, 2006
Linda HOUSSER
Spruce Street
Aurora, Ontario, Canada
L4G 1R9
March 24, 2006
Corporate Services Department
Town of Aurora
1 Municipal Drive
Aurora, Ontario L4G 6J1
ATTN: MR. Bob Panizza
RE: `OUESTION ON THE BALLOT WARD SYSTEM'
Dear Mr. Panizza
MAR 2 4 2006
Corporate Services Dept
I fully support an Electoral Ward System in Aurora. PLEASE ask the Aurora Mayor and
Councillors to put this question on the ballot in the forthcoming municipal election.
Sincerely,
"Anw4e,v-
Linda Housser
-16-
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From: Ken Stiles
Sent: Sunday, March 26, 2006 9:21 PM
To: Panizza, Bob
Subject: Ward System
Mr. Panizza
Mr. Hubley makes a good point regarding lack of representation in his area. No doubt this is true in other areas of
Aurora.
With Aurora's rapid growth the problem will continue to magnify itself. I think a plan to change over to a ward
system would be logical and it has my support.
We are fortunate to have individuals in the community like Mr. Hubley, who are willing to step forward on issues
that affect us all.
Ken Stiles
Tucker Court
-17-
3/27/2006
GENERAL COMMITTEE — APRIL 18, 2006
Lynne McKenzie
34 Catherine Avenue
Aurora, Ontario, Canada
L4G 1K5
March 24, 2006
Corporate Services Department
Town of Aurora
1 Municipal Drive
Aurora, Ontario L4G 671
ATTN: MR. Bob Panizza
RE: `QUESTION ON THE BALLOT WARD SYSTEM'
Dear Mr. Panizza
I fully support an Electoral Ward System in Aurora. PLEASE ask the Aurora Mayor and
Councillors to put this question on the ballot in the forthcoming municipal election.
Sincerely,
Lynne McKenzie
arm
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From:
Doug Hubley
Sent:
Friday, March 24, 2006 12:59 PM
To:
Panizza, Bob
Subject: Ward System
Dear Mr. Panizza: As a home owner and business person living in Aurora, as well as past Chairman and present
member of the Aurora Library Board, as well as a past member of the citizens down town advisory board, I wish
to add my name to those who would prefer to see the "ward" system adopted in Aurora. I understand that at the
present time there is no elected councillor who is living in my area and I do not think this is fair representation.
Thank you.
L. Douglas Hubiey
Hubley Litigation Consulting Inc
Kendrick Crescent
-19-
3/24/2006
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From:
John Housser,
Sent:
Thursday, March 23, 2006 9:56 AM
To:
Panizza, Bob
Cc:
stan neal
Subject: ward system
Sir,
I wish to voice my support of the plebiscite to approve the change to a ward system. I am out of the country April
18 and unable to attend your meeting.
John Housser
Spruce St.
-20-
3/23/2006
GENERAL COMMITTEE — APRIL 18, 2006
Panizza, Bob
From:
Dora Robinson I
Sent:
Wednesday, March 22, 2006 9:59 AM
To:
Panizza, Bob
Subject: question on the ballot
B. Panizza
Director of Corporate Services
1 Municipal Drive
Aurora, Ontario
L4G 6J1
Mr. Panizza -
I fully support the placement on the ballot of the question soliciting public input into the
question of a ward system for the Town of Aurora. Prior to the last municipal election it
was a question I had posed to council at a general meeting, but at that time, the issue had
missed the window of opportunity to be included on the ballot. It is a democratic move
forward that has finally caught the attention of both Aurora council and the people of the
Town, and a move whose time has come. My great hope is that council will decide in the
affirmative and proceed with placing the question on the ballot.
Dora M. Robinson
Stone Road
Aurora L4G 6Y8
—21-
3/22/2006
GENERAL COMMITTEE - APRIL 18, 2006
Ewart, Karen
From:
Allen
Sent:
Thursday, April 06, 2006 11:25 AM
To:
Panizza, Bob
Subject:
ward system
Follow Up Flag: Follow up
Flag Status: Flagged
Hello Mr. Panizza,
We are both in favour of the ward system for electing councillors.
John Timothy and Laurie Allen
Chadbum Cr.
Aurora L4G 4T4
-22-
•,.,n/'/
GENERAL COMMITTEE — APRIL 18, 2006
Ewart, Karen
From: Lloyd & Nancy Kerswill
Sent: Thursday, April 06, 2006 10:28 PM
To: Panizza, Bob
Subject: ward system
I am in full support of a ward system for the Town of Aurora. This would provide a representative from each area of the town and
make that counciller specifically responsible back to the constituents of that Ward. The current method of electing council members
arbitrarily depends more on the signage present than representation to specific local issues. it would serve council better if only one
person was the contact point than dealing with all council members on all issues.
Most of the towns in the York Region do operate on a Ward system and they work well. If a councillor does his or her job well, then
the constituents may often acclaim them during the next election, in recognition of an individual good performance.
Lloyd Kerswill
Woodroof Cres.
—23—
n 1'7 io nnr,
GENERAL COMMITTEE — APRIL 18, 2006
Ewart, Karen
From:
Mary Neal'
Sent:
Monday, April 10, 2006 9:00 PM
To:
Panizza, Bob
Subject: Ward System
Hawthorne Lane
Aurora, L44G 31<8
April 10, 2006
B. Panizza
Director of Corporate Services
1 Municipal Drive
Aurora, Ontario
L4G 6J 1
We are responding to the recent advertisement inviting comment re
placing the question on the ballot as to whether or not to proceed with
establishing a ward system .
We are firmly in favour of having the question asked. We feel that the
present system is no longer viable. The town has experienced
considerable growth, the population is living and /or working in a greatly
expanded area. In many cases those areas differ greatly from one
another. The service needs differ and we feel that we must have
representation that has stronger focus on local/specific constituent
needs.Our own area, that of the'old town', is beginning to experience
infill, the tearing down and rebuilding of older homes, services that
require renewal etc. New communities have very different stresses and
needs. We feel that now is the time for ward representation; in fact, we
are concerned that the establishment of such a system is overdue and
that the proposed change cannot be effected until at least 2009 or 2010.
Mary and Stan Neal
—24—
d/1 1 /?M1F
GENERAL COMMITTEE — APRIL 18, 2006
Ewart, Karen
From: Larry McCartney
Sent: Monday, April 10, 2006 6:33 PM
To: Panizza, Bob
Subject: Ward System for Aurora
Dear Sir:
Please record my strong support for Council to immediately explore the possibility of
adopting a ward system for the election of municipal council.
Larry McCartney
Tara Hill Circle
Aurora
—25—
GENERAL COMMITTEE - APRIL 18, 2006
Ewart, Karen
From:
Richard L. Hess
Sent:
Wednesday, April 12, 2006 5:47 PM
To:
Panl=a, Bob
Subject:
Ward System
Hi, Bob,
It would be great to have the question regarding a Ward System on the
ballot in November.
if my fellow citizens feel as I do and approve it, the system should
streamline government and make access easier for all. This is
especially important as Aurora grows past 50,000 people.
Thank you very much,
Richard L. Hess
14 Willis Drive
Richard L. Hess
Aurora, Ontario, Canada
Detailed contact information:
-26-
GENERAL COMMITTEE - APRIL 18, 2006
Page 1 of 1
Ewart, Karen
From: Sean Raymond
Sent: Wednesday, April 12, 2006 2:25 PM
To: Panizza, Bob
Subject: Ward System
I feel like it is definitely time for Aurora council to move to a ward system.
The reasons for this change are numerous:
1. Last municipal election, there were 16 candidates on the ballot, of which I could vote for 8. Even as someone with an
interest in municipal politics, I felt overwhelmed by the number of choices available and was not able to educate myself
about all of the candidates.
2. Having lived in areas previously which did have a ward system, there was a much greater level of engagement
between the residents and the council, because rather than directing inquiries to the council as a whole, one could
approach the individual councillor responsible for their area.
3. Having a ward system will help ensure a more diverse and representative council. It will encourage more candidates
to come forward because they will have a much smaller area to campaign to which will make the camaign process less
intimidating, and it will also ensure, by adhering to geographic boundaries, that all parts of Aurora are evenly
represented.
Please get this change on the ballot for this fall's election so that we can move forward with a more effective and
representative council.
Thank you,
Sean Raymond
Chiswick Crescent
Aurora
4/12/2006 —26— M
GENERAL COMMITTEE - APRIL 18, 2006
Copies of Letters from the Public
Opposed to Proposed Question
-27-
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From: Delfina Traxler I
Sent: Monday, March 27, 2006 3:04 AM
To: Panizza, Bob
Subject: ward system in Aurora?
Dear Mr Panizza,
I have been asked by a neighbour to send my comments
to you regarding the question of a Ward system for Aurora.
For the time being, I do not feel that the Town Council of Aurora
would improve its ability to serve the Town of Aurora with a ward
system. There is reportedly too much divisiveness
in Council already, and to have councillors each representing
one portion of the town could potentially increase the divisions,
competition, and unproductive time spent squabbling.
Town Council needs to work together to do what is best for the
whole Town of Aurora. I am looking forward to electing some
new Councillors, who will bring a fresh, positive outlook, a spirit
of teamwork, a desire for progress, goals to accomplish, and a
commitment to the good of the whole Town.
As to whether the question should be put on the ballot?
A question such as that can only be put when the Council is in
a position to do something with the information received from
such a referendum.
I do not believe the Town of Aurora is even ready to address the
question, far less to implement whatever recommendations may
arise from the answers received. To put the question now would
be a waste of our resources.
0
Delfina Traxler
Sons Souci
Spruce Street
Aurora ON L4G 1S2
-28-
3/27/2006
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From: Gregory Cook
Sent: Saturday, March 25, 2UUb lu:zi AM
To: Panizza, Bob
Subject: Support for Status Quo - No Ward System
Bob;
Further to my voicemail, this email confirms my support for the existing
system of representation in Town of Aurora.
I do NOT support the proposal for a Ward System in the Town of Aurora.
I do NOT support the question being on the next municipal ballot.
regards,
Greg Cook
Pinnacle Trail
-29-
GENERAL COMMITTEE - APRIL 18, 2006
Panizza, Bob
From: Jane Salhani
Sent: Friday, March 24, 2006 4:22 PM
To: Panizza, Bob
Subject: ward system
Hello. I just wanted to give our opinion on the question of a ward system in Aurora. My husband and I are
definitely not in favour of a ward system. We feel that the councillors should be responsible to all citizens in
Aurora. Aurora is not that big yet that that is not possible, We are not in favour of the question being on the next
ballot either.
Jane Dixon Salhani
Robert Salhani, 44 Maple St.
-30-
3/24/2006
GENERAL- COMMITTEE — APRIL 18, 2006
Panizza, Bob
From: Ken & Kathy Banks
Sent: Monday, March 27, 2006 9:56 PM
To: Panizza, Bob
Subject: FW: Ward System
--- -- Forwarded Message
From. Ken & Kathy Banks
Date: Mon, 27 Mar 2006 21:53:40 -0500
To: Doug Hubley
Subject: Re: Ward System
On 3/26/06 7:14 PM, "Doug Hubley" � wrote:
Hello All: If you agree with the attached e-mail perhaps you would like to send a similar one to Bob
Panizza at city Hall. Regards
L. Douglas Hubley
----- Original Message From: Doug Hubley
To: bpanizza@e-aurora.ca
Sent: Friday, March 24, 2006 12:59 PM
Subject: Ward System
Dear Mr. Panizza: As a home owner and business person living in Aurora, as well as past
Chairman and present member of the Aurora Library Board, as well as a past member of the
citizens down town advisory board, I wish to add my name to those who would prefer to see the
"ward" system adopted in Aurora. I understand that at the present time there is no elected councillor
who is living in my area and I do not think this is fair representation. Thank you.
L. Douglas Hubley
i Kendrick Crescent
Sorry Doug, I don't agree.
I want the BEST people for the job getting the seat, not the best person running
in one area.
Aurora is still small enough for any/all counselors (s) to represent all the areas. If
no one happens to live in your immediate area, champion someone . Call him or
her directly. Tell them where you live, what your issue is and ask for their support.
If they don't give it to you, make sure your neighbours and friends know. Just
because someone lives in another quadrant of town doesn't mean they can't
empathize with your concerns. I'd rather see 8 dedicated, motivated
representatives from anywhere in town than each area having a single rep who
—31-
3/28/2006
GENERAL COMMITTEE - APRIL 18, 2006
may or not be " up to the job " but who happens to live in your area.
We don't often disagree, but this this is one. of the times I'm afraid I just can't
support your request.
Kathy
------ End of Forwarded Message
-32-
3/28/2006
GENERAL COMMITTEE - APRIL 18, 2006
APPENDIX #4
THE CORPORATION OF THE TOWN OF AURORA
By-law Number ****-06.x
BEING A BY-LAW to submit
a question to the electors at
the next regular municipal
election regarding the
implementation of an
electoral ward system of
representation.
WHEREAS Section 8.1 of the Municipal Elections Act, 1996 provides that the council
of a municipality may pass a by-law to submit to its electors a proposed question
requiring their assent not otherwise authorized bylaw but within the council'sjurisdiction;
AND WHEREAS the Council of the Corporation of the Town of Aurora deems it
necessary and expedient to place a question on the ballot for the next municipal election
in the Town;
NOW THEREFORE THE MUNICIPAL COUNCIL OF THE CORPORATION OF THE
TOWN OF AURORA ENACTS AS FOLLOWS:
THAT there shall be submitted to the electors at the regular municipal election to
be held on November 13, 2000, the following question:
"Are you in favour, of implementing an electoral ward system of
representation for the Council of the Town of Aurora?"
Yes ❑
No ❑
2. THAT the Clerk of the Corporation of the Town of Aurora shall sum up the
number of votes cast in the affirmative and the negative of the said question and
declare and post the results of the vote pursuant to the requirements of the
Municipal Elections Act, 1996 as amended.
READ A FIRST, SECOND AND THIRD TIME THIS DAY OF 2006.
T. JONES, MAYOR
B. PANIZZA, TOWN CLERK
-33-
Message GENERAL COMMITTEE — APR I L 18, 2006
Ewart, Karen
Subject:
Follow Up Flag:
Flag Status:
-----Original Message -----
From: P Morris [mailto:p.morris@aci.on.ca]
Sent: Monday, April 10, 2006 5:51 AM
To: Ewart, Karen
Dear Deputy Clerk
A. ENDA ITEM # 01\J
Please place the following 5 emails sent to Town Council, received from Aurora residents and
homeowners,:
The Morton Leonard Family, The Knowles Family, The Cervone Family, The Garland Family, Lowell
McLenny & Kathie Gerritts. .
And the 2 email responses from Mayor Jones, and Cllr. Kean, dated April 7th 2006, to Mrs. Morton Leonard,
for placement on this weeks Council Agenda as an add -on item.
Sincerely ;
Councillor Phyllis Morris
MEMO # 1
On Apr 7, 2006, at 1:57 PM,
<t]ones@e-aurcra.ca> <tjones@e-aurora.ca> wrote
Thank you for your inquiry in regard to enlarging the Heritage Study to include your area and other areas of Heritage in the Town. It is my understanding that to
enlarge the area of this study is not a simple task and that there exists rational as to the area involved and why the Town has chosen to start this way. I have
asked staff to provide me with the background as well as the ramifications of enlarging the study area at this time.
Mayor Tim Jones
MEMO#2
From: NigelKean@aol.com [mailto:Nige[Kean@_aol.com]
—34-
4/13/2006
Message GENERAL COMMITTEE — APR I L 18, 2006
Sent: Friday, April 07, 2006 3:15 PM
To: tjones@e-aurora.ca; sarn-I@sympatico.ca
Cc, sseibert@e-aurora.ca; JRogers @e-aurora.ca; billhogg@sympatico.ca; dvrancic@sympatico.ca; evelynb@aci,on.ca; Phyllis@phyllismorris.net
RWaI19999@aol.com; gaertner4council@yahoo.com
Subject: Re: Susan Marton-Leonard-Fwd: Heritage Study
With regard to Susan Morton's e-mail it is important to note that the Heritage Committee acted on advice from our consultants how to proceed with a Heritage
area. It is better to start with a smaller area to get approval and then expand into other areas as time goes on. Once the principles are in place and we have
agreement on a certain area it is easier to expand at a later date. This process has been long and tedious and with many hurdles to go over and we can expand
later. I was note part of the Council when the Trinity Church proposal was made but I am sure that the information is available to explain what the process was
then. Councillor Wallace and myself have a great interest in preserving Olde Aurora and we believe that once we get this area completed then we can work on
other areas. Susan,please call me if you have any questions. Nigel Kean
MEMO#3
From: susan mortar-leonard -
Sent: Friday, April 07, 2006 5:37 PM
To: tjones@e-aurora.ca
Cc: sseibert@e-aurora.ca; JRogers@e-aurora.ca; billhogg@sympatico.ca; dvrancic@sympatico.ca; evelynb@aci.on.ca; nigelkean@aol.com;
phyllis@phyllismorris.net; Rwa119999@aol.com; gaertner4council@yahoo.com; mseaman@e-aurora.ca
Subject: Re: Susan Morton-Leonard-Fwd: Heritage Study
Mayor and Mr. Kean,
Thank you for your quick e-response, however it was unsatisfactory. It is becoming quite apparent that ALL heritage neighbourhoods are experiencing similar
issues, but to study only one area because this neighbourhood has a developed Rate -Payers group and are further along in the political process is not an
acceptable answer. As elected representatives for ALL taxpayers in the town, you are obligated to provide a fair and equitable response for ALL with similar
concerns. The initial work has been done in developing a Heritage Study, now open it up to include all heritage portions of the town. We will not be satisfied to sit
on the side fines and watch our neighbourhood, the cultural/heritage hub of this town sustain more unscrupulous development because of political red tape.
Please help.
Cervone Family, Garland Family, Knowles Family, Leonard Family
P.S. Please address all further a -malls to our new e-address oldeaurora@yahoo.ca as we prepare to develop and register as a Rate -Payers Group interested in
preserving our part of Aurora
MEMO # 4
From: Helen Knowles [mai to_oideaurora@yahoo.ea]
Sent: Sunday, April 09, 20061:39 PM
—35-
4/13/2006
Message GENERAL COMMITTEE - APR I L 18, 2006
To:tjones@e-aurora.ca
Cc: sse!bert@e-aurora.ca; JRogers@e-aurora.ca; billhogg@sympatico.ca; dvrancic@sympatico.ca; evelynb@aci.on.ca; nigelkean@aol.com;
phyllis@phyllismorris.net; Rwal19999@aol.com; gaertner4council@yahoo.com; mseaman@e-aurora.ca
Subject: Request for Delegation Status
While I am writing this e-mail looking out my home office window I see the last of the Hartwell Run participants and organizers wrapping up their event, children
playing on the play equipment in the Town Park, two dogs with owners running in the outfield of the baseball diamond, while a Dad coaches his son and
daughter at homeplate.
People are going home having attended Trinity Anglican Church's Sunday worship service, and because it is a nice day there are many strolling by with their
children and/or pets. Yes, our central heritage neighbourhood is a beehive of activity and notjust on week -ends. Children through out the week attend Wells St,
Public School, a heritage building. When the Museum (another heritagebuilding) is finished being remodeled, I'm sure the school kids will visit once again
stopping by the Settler's Cemetery located behind the heritage sanctuary of Trinity Anglican Church. Toddlers attending pre-school in the Lions Hall (heritage
building too!) and preteens Friday night attending Hot Spot, not to mention Lions meetings. Masons will gather for meetings mid -week also in their heritage
building at the corner of Mosley and Wells Street, while dance and yoga classes go on in Victoria Hall (yet another heritage building). Young men and women are
always coming and going from the Amouries (doesn't look like it, but it too is a heritage building).
Just a sample of the daily/weekly use of the most visible heritage buildings/sites that are not homes.So explain why this neighbourhood is not included in the
Heritage Study? Wouldn't Town Council want to protect it's heritage buildings and character of the cultural/heritage hub? Although my neighourbood houses
many of Aurora's public heritage and non -heritage buildings (new and old library, former seniors building) it also has many heritage homes. Unfortunately some
have been so re -developed that you can no longer tell their age and importance to our Towns early years. I can see from my living room windows facing onto
Metcalfe, a perfect example. A once small painted heritage brick cottage surrounded by lush vegetation has become a monster home. The vegetation, now
mostly gone to build the large addition, allows me to see clear through and into the family room of the heritage home on Connaught, as I'm sure they now get a
full view of me and my family. So much for heritage landscapes and preservation of endangered species of trees! I'm tired of contractor/devlopers who pose as
neighbours but once in demonstrate clearly they are not the least bit interested in who lives beside, behind and/or in front of them because they won't be staying
long enough to get involved and care about our neighbourhood. If they stay within the by-laws and sightlines, (may look good 2-dimensionally on paper but when
translated into 3-D it's often a nightmare) we the stewards of our neighbourhood do not have any say. It's frustrating... how can we let our Town's heritage be
under such attack ... we aren't sharing in the contractor/developer's profits ( are you?).
We now, at last, have a Heritage Study happening. However,do you think it fair or equitable for just one heritage area to be under the Study's umbrella of
protection while the remaining heritage areas are pillaged? My neighbours and I wish to be granted delegation status as soon as possible to address the
heritage concerns we have for our neighbourhood and see that we, plus all other heritage neighbourhoods are included in the Heritage Study.
Yours truly,
Susan Morton -Leonard for Cervone Family, Garland Family, Knowles Family, Leonard Family
MEMO # 5
From: Lowell McClenny
Sent: Tuesday, February 21, 2006 3:52 PM
To: gaertner4council@yahoo.com; billhogg@auroracouncil.ca; nigelkean@aol.com; phyllis@phyllismorris.net; dvrancic@sympatico.ca; The Auroran Ron
Wallace; Mayor Tim Jones; evelynb@ac!.on.ca
Cc: Lowell & Carilyn McClenny
Subject: Monster Homes Allowed in older Aurora
Importance: High
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4/13/2006
Message GENERAL COMMITTEE — APR I L 18, 2006
Dear Members of Council, (February 21st, 2006)
It was extremely interesting to watch a recent council meeting on Aurora Cable Internet in which Mr. Vrancic seemed very concerned about the building of
"MONSTER" homes in the older or heritage section of Aurora. He actually seemed concerned that these types of home should not be erected in this older part of
Aurora..
I and my wife Carilyn live on Hillview Road (#85) and have lived here for the last forty two years. We moved on this street and have seen a lot of changes over
the years. Some of these changes have been extremely disturbing to us and other residents of our street. A few years ago, I contacted some members of
council, namely John West and George Timpson in regards to a new home that was planned (and eventually built at #91 Hillview. The original home that was
demolished was a bungalow the same size as ours and our neighbour at #87.
My concern at the time was that the Town had already allowed a "MONSTER" home to he built at #93 and as it was, this home (#91) was going to be much to
large for our street. Timpson said he drove by and looked at it and never really seemed interested in my concern and John West (who at least appeared
concerned) said that there is nothing that could be done as the square footage of the house being built was allowed in accordance with the lot size. John West
also said he had a nephew or some relation back in England and he would contact him as he seemed to remember something to the effect that "you couldn't
build anything so big that it would block out the sun"! Well I never heard anymore from him either. My concern now is that the Town of Aurora has issued building
permits for two more "MONSTER" homes and more are apparently to come on our street and at least two more have of the original homes have been purchased
for demolition so that more "MONSTER" homes can be built.
The two homes have already been started. The one on the south side (#121) is almost complete. The other on the old Rex Sedore (#132) property on the north
side of Hillview is well on it's way to being finished as well. It looks like a big box. Someone has already spray painted a sign on it saying "Hotel Hillview). It is my
understanding that there is also a second house to be built on the old Sedore (#132)property which will be immediately west of the one that is being built there
now. I WOULD INVITE ALL COUNCIL MEMBERS TO TAKE A DRIVE OVER TO HILLVIEW ROAD JUST TO HAVE A LOOK AT WHAT YOU HAVE ALLOWED
TO HAPPEN TO OUR STREET.
I am certain that none of you would want this type of home built in your neighbourhood. They are too big for the street and make the existing homes look like
miniature dwellings. It is my understanding that there are at least two more older homes going down and more "MONSTER" homes will be built on these two
properties. The address of these two homes are #116 which is on the north side and @107 which is on the south side of the street.
It is time that you protected the residents of Aurora who have lived here for many years and not only protect what you call the "heritage" or old part of Aurora.
How many streets that you are going to protect have been there long enough to have the name of the street changed. Not too many, Perhaps you should look up
a bit of the history in regards to other parts of "old" Aurora and how same concern in protecting them as well.
I look forward to a reply in regards to this concern. And by the way, others on the street have showed concern as well but likely as In most cases are sitting back
waiting for someone like me to speak out.
Our phone number is and you should be able to get our email address of your copy of this message.
Thanks for your time!
Lowell McClenny. 85 Hillview Road, Aurora, ON- L4G 2M6
NB. Unable to send this to John West as there is no email address available in your Town of Aurora Leisure Services Guide.
-----Original Message -----
From: NigelKean@aol.com [mailto:Nige]Kean@aol.com]
Sent: Saturday, April 01, 2006 7:40 AM
To: Bones@e-aurora.ca
Cc: phyllis@phyllismorris.net
Subject: Fwd; Construction on Hillview Rd.
—37-
4/13/2006
Message GENERAL COMMITTEE — APR I L 18, 2006
Tim and Phyliss,
Kathie asked that I forward this to you both. Nigel
MEMO#7
From: Kathie Gerrits
Sent: Friday, March 31, 200610:32 AM
To: NigelKean@aol.com
Subject: Construction on Hillview Rd,
Good Morning Nigel,
It's been on the back of my mind for some time now to voice my concerns regarding the house that is being built at 132 Hillview Rd. I own the property at 127,
just across the road from that lot.
There are several issues that I feel need to be addressed. Please take the time to listen, as I feel that I am probably putting into words the feeling of several of
my neighbours. Yesterday as I pulled into my driveway I noticed that the street sweeper had been up our street. Sadly, in front of my home there was still a lot of
winter sand and gravel residue left against the curb. Basing my speculation on the apparent path of the sweeper truck there seemed to have been several trucks
and/or cars parked in the way of the driver forcing him to drive around them and thereby leaving the dust, stones and sand along the curb in front of our home.
Hopefully he will pass this way again and clean up the mess because I don't expect I'll be on the receiving end of any kind of a tax break that will reflect my not
having received the service that I have paid for.
This would probably be a good time to mention the litter related to the construction site. There are several plastic bags and wrapping materials that are not mine
and they seem to be construction site related. To assist in the task of "ownership identification", one of the bags has the name of the stucco company printed
right on it.
The other issue is that of the size of the home that is being constructed. While it is true that is a very lovely home, the reality is that it does not fit in with the other
homes on our street. It would be better suited in Rosedale, Markham, or on another street in Aurora where the neighbouring houses are of equal size. At the risk
of being labeled a redneck, this place sticks out like a sore thumb! If you were to take a drive down Hillview you would notice that about 100 feet in, from the
corner of George Street that house catches your eye and manages to hold it all the way down the street. Hopefully that will not turn into a safety issue for all of
the small children who will soon be out playing on our "quiet" street.
Which brings me to the next issue. How long this is going to be going on? Word on the street is that it will be under construction for another year or so. That
means that my neighbours who have small children will have to be concerned about the extra traffic, the increased number of strangers frequenting our street,
the garbage/litter, and the dust for not one summer, but possibly 2. Hardly the environment in which we want our children to be playing. One of the reasons that
our street is so desirable for young families is the fact that it's a dead end and it is relatively safe for riding tricycles, playing ball hockey and basketball.
Another concern for me is Harry Lumsden's swans. I haven't spoken to Mr. Lumsden regarding this matter, so perhaps it's not valid, but I would think that the
noise and the dust being generated would have to impact somehow on his bird sanctuary and on his lovely endangered swans.
These next few things are "hear say" on the street and I realize that they have no legal validity or impact, however it is a tangible indicator of what's to come. It
came to my attention a few days ago that someone has approached many of my neighbours on the north side of the street with the invitation to give them a call
when they are ready to sell their homes.
If the Town of Aurora doesn't do anything to restrict the size of new homes being built in the older sections of town, our entire street will be transformed to look
like a new subdivision. If we had wanted to live in a new subdivision we would have bought homes in one. Part of the charm of living in old Aurora is the fact that
when you look out your window you see grass and trees.
While it's true that I own one of the first two "monster homes" that were built on the street in the early nineties, I was not the contractor. I moved here from around
the corner because we needed a bigger home in which to raise our 4 children and we did not wish to leave the neighbourhood. As this house was being built we
used to walk past it in the evenings and cluck our tongues in disgust because it was such an eyesore with its big red face. The reason we bought it was because
—38-
4/13/2006
Message GENERAL COMM [ TTEE — APR I L 18, 2006
it was in our beloved neighbourhood and it was big enough for our family. Ironically, one of the first changes we made to the "new" place was to make it look
"old", with the Victorian gingerbread and porch balusters so that it would fit in with the other homes on the street.
The point of me writing this epistle is that changes need to be made. They have to be made very quickly. It may be too late to stop the construction that is
planned for the other vacant lot to the west of the new house, but legislation has to be put in place that will protect my neighbours and myself from being
victimized by contractors who will build anything, aesthetically pleasing or not, for the purpose of making money.
Please help us, and the owners of other homes in the older neighbourhoods of Aurora, to protect ourselves. There must be limitations put in place. My
suggestion is this: a restriction that will prevent the front face of any building being constructed, with either an attached or a detached garage, from being built
any closer to the road allowance than the average distance of the homes on the street that have been there for the past 20 years. Some sort of a height
restriction would be appropriate as well.
I don't think I'm being unreasonable in requesting the Town of Aurora to assist us with the preservation of our lovely street.
Sincerely,
Kathie Gerrits
—39-
4/13/200b
Message Page 1 of 8
GENERAL COMMITTEE - APRIL 18, 2006
Eastwood, Carrie
A ENDAA ITEM # 3
From: Ewart, Karen
Sent: Thursday, April 13, 2066 7:33 AM
To:
Cc: Eastwood, Carrie
Subject: RE: Building of new homes on Hillview Drive.
Ms Hullahs
Further to the correspondence forwarded to my attention from Councillor Morris, I wish to confirm that your
correspondence will be placed on the April 18th, General Committee agenda for consideration.
7(µren rEwart
Administrative Co-ordnator/tDalniq CLrk,
e-mail: keivart?e-aurora.ca
1 Municipal Drive, Box 1000
Aurora, ON L4G 6J1
Tel: (905) 727-1375 Ext 4222 Fax: (905)726-4732
V w .e-aurora.ca
We are a Character Community
Optimism Initiative Perseverance Respect Responsibility
Honesty Integrity Compassion Courage Inclusiveness Fairness
The information contained in this message is directed in confidence solely to the person(s) named above and may not be otherwise distributed, copied or disclosed.'rhe
message may contain information that is privileged, confidential and exempt from disclosure under the Municipal Freedom of Information and Protection and Privacy Act.
If you have received this message in enter, please notify the sender immediately advising of the caor and delete the mes's'age without making a copy. Thank vou.
-----Original Message -----
From: The Hullahs
Sent: Monday, April 10, 2006 5:19 PM
To: ebuck@aci.on.ca; gaertner4council@yahoo.com; billhogg@auroracouncil.ca;
nigelkean@aol.com; Phyllis@phyllismorris.net; dvrancic@sympatico.ca; rwa119999@aol.com;
tjones@e-aurora.ca
Subject: Building of new homes on Hiliview Drive.
Dear Mayor and Councillors,
I feel compelled to add my voice to those that have already expressed concern about the
construction of new homes on Hillview Drive.
I live in a century house at the corner of George St. and Hillview. We moved to this neighbourhood
6 years ago.
The streetscape was appealing, with mature trees, large lots and a mix of housing that unobtrusively
blended with the surroundings. The homeowners ranged from young families to seniors. The dead
end street allowed for a safe environment that encouraged kids to be outside and gave a sense of
community that is hard to find.
When we chose to buy this house, we made a huge, long term monetary and emotional investment
in our house and immediate surroundings.
4/13/2006 —40—
Message
GENERAL COMMITTEE — APR I L 18, 2006
Page 2 of 8
The house that is being built at 132 Hillview is so out of character in terms of design and size with
anything else on the street that it is causing neighbours to consider moving elsewhere!
It is terribly disappointing to see that 1 person with only short term monetary profit as a goal can be
allowed to have such a huge negative impact on 35 other homeowners.
A new house is being constructed almost directly across the street as well. The design is far more
suitable to the area however the garage that is being built on the front lawn again impacts negatively
on the streetscape.
I have included some photographs in case you haven't had the chance to see the street.
I know of 2 other small houses that are currently empty and the intention is to tear them down and
build.....we don't know what.
The other issue that concerns me is all the traffic and mess from the construction crews. I realize it
does end but again it impacts all the families on the street and the safety of the street. And with
more houses to be built in the future, it may go on for a number of years.
I wish there were a process by which proposed replacement housing could be presented to current
homeowners that have a stake in the development and be required to go through an approval
process that involves neighbours. After all, the interests of the builder are not the only ones that
should be considered.
Please remember to look at the pictures I have included.
Thank you for taking the time to read this letter.
Kim Hullah
' George Street
Aurora
North side of Hillview, looking west from 104
4/13/2006 —41
Message
GENEAL COMMITTEE — APRIL 18, 2006
Page 3 of 8
North side of Hillview, looking west from 116
4/13/2006 —42
Message
GENERAL COMMITTEE - APRIL 18, 2006
Page 4 of 8
North side of Hillview, looking west from 120
4/13/2006 —43—
Message
GENERAL COMMITTEE — APRIL 18, 2006
Page 5 of 8
n
North side of Hillview, backyards from 116
4/13/2006 —44—
Message
GENERAL COMMITTEE — APRIL 18, 2006
Page 6 of 8
132 & 128 Hillview
132 from the west side -
Note - there is a 50 ft. empty lot between these 2 houses that is owned by the builder of this
new house.
4/13/2006 —45—
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Message
GENERAL COMMITTEE — APRIL 18, 2006
Page 8 of 8
Construction parking on Hillview
4/13/2006 —47
GENERAL COMMITTEE — APRIL 18,
2006
(1tt 'D
UtTOWN OF AURORA
GENERAL COMMITTEE
SUBJECT: Zoning By-IawAmendment Application
2091585 Ontario Inc.
15565 Yonge Street
Part of Lot 90, Registered Plan 246
File Number. D14-08-06
FROM: Sue Seibert, Director of Planning and.Development Services
DATE: April 18, 2006
RECOMMENDATION
No. PL06-042
THAT Council receive as information the following overview of a Zoning By-law
Amendment Application, D14-08-06 scheduled for the May 24, 2006 Public Planning
Meeting.
BACKGROUND
Location/Land Use
The subject lands are located on the east side of Yonge Street south of Batson Drive (see
Figure 1). The lands are 1800 sq.m. (0.44 acres) in size and have a frontage of
approximately 30 m (98 ft.) on Yonge Street. The lands are currently vacant.
Surrounding Uses
North:
Open space (Craddock Park);
South:
Commercial Plaza;
East:
Open Space (Craddock Park) and residential;
West:
Commercial Plaza.
Official Plan
The subject lands are designated "Community Commercial Centre" and are within the
"Yonge Street North Community" as shown on Schedule "B" of the Town of Aurora Official
Plan. The lands are also located within the Town's "Heritage Resource Area" as shown on
Schedule "C" and it appears part of the lands are located in the flood prone area as shown
on Schedule "D" of the Official Plan.
Zoning By-law
The lands are zoned "Holding".
GENERAL COMMITTEE — APRIL 18, 2006
April 18, 2006 - 2 - Report No. PL06-042
PROPOSAL
The applicant has applied to the Town to amend the Zoning By-law to permit a five -storey
mixed use building. The applicant has submitted preliminary site plan and elevation plans
(see Figures 2 & 3). The first floor provides for three commercial units having a gross floor
area of 246 m2 (2648 sq. ft.) with 15 residential apartment units above the first floor having
a gross floor area of 6687 m2 (71980 sq. ft.). The proposal also provides for 34 parking
spaces. In response to staff's initial comments on the design, the applicant is in the
process of revising their plans to reflect comments which pertain to the proposed fagade
treatment, setbacks, balconies, screening of parking and other urban design issues.
OPTIONS
Not applicable.
FINANCIAL IMPLICATIONS
Not applicable.
LINK TO STRATEGIC PLAN
The Strategic Plan contains objectives to ensure high quality, comprehensive community
planning to protect the overall investment of citizens in the community. Critical review of
the subject application through the Official Plan and Zoning By-law Amendment process
will facilitate this objective.
SERVICING ALLOCATION
Should Council approve the application, 200 units are available for servicing allocation,
which are reserved for core area infiil developments.
PROVINCIAL POLICY STATEMENT
There are no conflicts with the policies of the Provincial Policy Statement as a result of this
application.
CONCLUSIONS
An application has been submitted for a Zoning By-law Amendment application to permit a
5 storey mixed use building on the subject lands. Staff recommends that Council receive as
information the overview of Zoning By-law Amendment Application under file D14-08-06
and scheduled for the May 24, 2006 Public Planning Meeting.
—49—
GENERAL COMMITTEE - APRIL 18, 2006
April 18, 2006 - 3 - Report No. PL06-042
ATTACHMENTS
Figure 1 - Location Plan
Figure 2 - Site Plan
Figure 3 - Elevation Plan
PRE -SUBMISSION REVIEW
Management Team Meeting - April 12, 2006
Prepared by: Cristina Celebre, Planner
Extension 4343
✓ram- 4-4 t
S e eibert .CJ.P., R.P.P.
Director of anning and Development Services
-50-
Orchard Heights Blvd Batson Dr
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SUBJECT
L LANDS
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Odin Cres
LOCATION PLAN
APPLICANT: 2091686 ONTARIO INC. 0 50 100 AUIZ®RA
FILE: D14-08-06
AURORA PLANNING DEPARTMENT Metres
DATE: APRIL 18, 2006 FIGURE 1
Location Map created by the Town of Aurora n April 10th, 2006. Base data provided by York Region.
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